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Home My WebLink AboutAGENDA BACKUP 09-20-90 . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING <:September 20, 1990 sUJ.'fflHORIZE AWARD OF UNIT PRICE BLANKET PURCHASE ORDER FOR SEWER PIPE AND FITTINGS TO P. E. O'HAIR & COMPANY NO. 4. BIDS AND AWARDS a. DA.IE ~eptember 14, 1990 TYPE OF ACTION AUTHORIZE AWARD SUBMITTED BY Ken F. Laverty, C.P.M. INITIATING DEPT.lDIV ISSUE: Sealed bids have been publicly opened and the Board of Directors' authorization to award the purchase or reject all bids within sixty (60) days is required. BACKGROUND: The Purchasing and Materials Control Section maintains an inventory stock of sewer pipe and fittings at the CSO facility in Walnut Creek. The materials are used for maintenance repair and small construction projects. The approximate expenditures for these materials over the preceding one-year period were $193,000. To reduce the cost of the individual items, expedite deliveries, and allow CSO staff to perform larger construction projects, Purchasing established a "strategic plan" to achieve these goals while complying with the California Public Contract Code and the Board-adopted District standard for bids. A "unit price bidding" contract was developed and incorporated into a formal bid request package. Unit price bidding refers to letting a contract for purchase of goods at a set price over a designated period of time, without specifying the exact amount of goods to be purchased. Unit price bidding is an acceptable means of complying with the formal bidding requirements. The bid request was publicly advertised on August 18 and 23, 1990. Two bids were received and publicly opened on August 29, 1990. A commercial evaluation and a listing of the estimated yearly total purchases is provided on Attachment I. The lowest responsible bidder was P.E. O'Hair & Company, meeting both the technical and commercial requirements. The forthcoming yearly expenditures for the materials using the newly established unit price is estimated to be $131,000. RECOMMENDATION: Authorize award of a unit price purchase order to P.E. O'Hair & Company, the lowest responsible bidder, to furnish sewer pipe and fixtures on an annual basis. INI~~G Z/DIV ~ 1302A-9/85 KFL REVIEWED AND RECOMMENDED FOR BOARD ACTION : . .--l I- ~ .--l L!) .--l 0 00 . .--l ~ 2 : ::;) tu z ~ w as : . 0 0 0 0 0 0 0 0 . : 0 0'\ 0 ~ 0 N Cl ~ ~ . L!) ~ ~ 0 . o::t 0'\ . L!) .--l ..... 0'\ (/) l/) to . N ~ .--l ~ M to E I . >, ~ Cl -loA- .fA .--l :r: 0'\ I U to U -loA- - :::s N I . Cl :::s 0 0 0 .c I I U ~ M z: l/) 00 . 0 I- : I I I I ........ . +> 0' u .--l +> I I I I l.J.J +> (]) l- . ..... z: z: CI.. CI.. l.J.J ~ 0 0 0 0 I 0 ::E 0 0 I 0 0 0 :r: . : .--l ~ ...... 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September 1 7, 1 990 SUBJECT DATE AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR DON BALESTRIERI, MAINTENANCE CREW MEMBER II, THROUGH 10/3/90 TYPE OF ACTION MEDICAL LEAVE OF ABSENCE SUBMITTED BY Cathryn Radin Freitas, Personnel Officer INITIATING DEPT.lDIV Administrative/Personnel ISSUE: Board approval is required for an Employee Medical Leave of Absence without pay for longer than 30 days. BACKGROUND: Don Balestrieri, Maintenance Crew Member II, has been off work since September 27, 1989, for medical reasons. After Mr. Balestrieri's paid leave was depleted, the Board granted leave without pay on December 21, 1989, and subsequently extended that leave to September 21, 1990. Additional time is required to resolve Mr. Balestrieri's request for disability retirement. Mr. Balestrieri's request for retirement is scheduled before the Retirement Board on October 2, 1990. It is requested that the Board extend his Medical Leave of Absence without pay until November 30, 1990, to allow the Retirement Board to reach a decision on his retirement request. RECOMMENDATION: Extend Leave Without Pay for Don Balestrieri, Maintenance Crew Member II, through November 30, 1990. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT/DIV. ~ 1302A-9/B5 CRF .. ._-1-..._.._.._.. . Central Contra Costa Sanitary Oistrict BOARD OF DIRECTORS 4 PAGE 1 OF POSITION PAPER BOARD MEETING OF September 20, 1990 NO. 6. ADMINISTRATIVE a. SX~{5PT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICTS CONFLICT OF INTEREST CODE DATE September 11 , 1990 TYPE OF ACTION ADOPT RESOLUTION AMENDING CONFLICT OF INTEREST CODE SUBMITTED BY INITIATING DEPT/DIV Administrative ISSUE: A need exists to update the designated positions contained in Exhibit A of the District's Conflict of Interest Code. BACKGROUND: The Political Reform Act of 1974 and the Central Contra Costa Sanitary District Conflict of Interest Code require that the Board of Directors adopt a list of designated positions of officers and employees who make, or participate in making, decisions that could have a material effect on any personal financial interest. It has been the practice of the District to review the designated positions on an annual basis and to amend the District Conflict of Interest Code as necessitated by any changed circumstances, including the creation of new positions and relevant changes in the duties assigned to existing positions. Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest Code, was reviewed by staff and an amendment is proposed to reflect the current organizational structure of the District. It is recommended that the newly created position of Principal Buyer be added to the list of designated positions. Responsibilities of this position include complex buying activities and reviewing and issuing the District's engineering, consulting, and professional services agreements. After approval by the Board, the proposed amendment to Exhibit A of the District Conflict of Interest Code must then be submitted to the Board of Supervisors, the code reviewing body. The amendment takes effect upon its approval by the Board of Supervisors. RECOMMENDATION: Adopt the attached resolution amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, and authorize the Secretary of the District to submit a copy of said code amendment to the Contra Costa County Board of Supervisors for approval. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 1302A-9/85 EM RESOLUTION NO 90- A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONFLICT OF INTEREST CODE WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code provides that the Board of Directors shall from time to time establish by resolution designated positions of officers and employees deemed to make, or participate in the making of, decisions which may foreseeably have a material effect on a financial interest. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, a copy of which is attached, is hereby approved and adopted for the District, subject to approval by the Board of Supervisors of the County of Contra Costa; and THAT the Secretary of the District is hereby authorized and instructed to submit a copy of such Code amendment to the Board of Supervisors of the County of Contra Costa and to request the Board of Supervisors to approve said Code amendment in accordance with Government Code Section 87303 PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 20th day of September 1990 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: Kenton L. Aim District Counsel 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. "EXHIBIT A" DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONFLICT OF INTEREST CODE Desianated Positions Disclosure Cateaories Director General Manager-Chief Engineer Secretary of the District Counsel for the District Manager Officer Consultant Control Systems Engineer Real Property Specialist Permit and Services Technician Principal Engineer Senior Engineer Associate Engineer Survey Party Chief Senior Engineering Assistant Engineering Assistant Engineering Support Supervisor Senior Construction Inspector Collection System Inspection Supervisor Survey Supervisor Construction Inspector Inspection Coordinator Source Control Inspector Source Control Specialist Wastewater Control Technician Principal Buyer Senior Buyer Buyer Senior Materials Coordinator Plant Operations Superintendent Collection System Superintendent Field Operations Superintendent Plant Maintenance Superintendent Laboratory Superintendent Pumping Stations Superintendent Vehicle and Equipment Maintenance Supervisor Operations Support Supervisor Senior Accountant/Internal Auditor Accounting Supervisor Administrative Analyst A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H "EXHIBIT A" (Continued) Cateaorv Index A Investments B Interests in Real Property C Investments in Real Property and Investments Held by Business Entities or Trusts o Income (Other than Gifts or Loans) E Income (Loan) F Income (Gifts) G Business Positions H Income and Loans to Business Entities . Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OSeptember 20, 1990 SUBJECT AUTHORIZE EXECUTION OF AGREEMENTS WITH WOODWARD- CLYDE CONSULTANTS AND WITH TRACOR AEROSPACE, INC. REGARDING CLEANUP OF GROUNDWATER IN BOLLINGER CANYON AND AUTHORIZE AN ALLOCATION FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT SUBMITTED BY Barton L. Brandenburg, Associate Engineer INITIATING DEPT /DIV Engineering Department/Planning Div. 2 PAGE 1 OF NO. 7. ENGINEERING a. DATE September 17, 1990 TYPE OF ACTION AUTHORIZE AGREEMENTS AND ALLOCATION ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute agreements in amounts greater than $50,000 and for allocations from program contingency accounts in amounts greater than $25,000. BACKGROUND: The District owns and operates the Bollinger Canyon leach line, a wastewater disposal system that percolates septic tank effluent from Tracor Aerospace, Inc. (Tracor), one private residence, and one forestry department outpost along Bollinger Canyon Road. The leach line began operation in 1966. On May 14, 1990, the District found elevated concentrations of organic solvents (trichloroethene and its degradation products) in three recently installed Bollinger Canyon leach line monitoring wells. These three wells are immediately downstream of Tracor's discharge to the leach line system. The remaining wells showed no measurable organic solvents in the groundwater. Subsequent testing has found trace concentrations (below drinking water standards) of organic solvents in Bollinger Creek and one private well. The District has issued a cease and desist order to Tracor to stop discharging wastewater to the leach line system. Tracor is currently trucking their wastewater and discharging into a manhole connected to the District's collection system near Crow Canyon Road. The Regional Water Quality Control Board (RWQCB) staff have prepared a draft cleanup and abatement order that names the District and Tracor as responsible parties. District staff has negotiated an agreement with Tracor to split the cost of further investigations on an equal share basis. The cost sharing agreement specifies that if further investigation shows either party to be more responsible than the other, costs may be recovered from the other party. District staff and Tracor have met with RWQCB staff and have developed an investigation and cleanup strategy that is acceptable to the RWQCB staff. The investigation will identify the vertical and horizontal extent of groundwater contamination. This step is necessary to determine the best means of cleaning up the groundwater. A study will be prepared to evaluate and document remedial solutions which are effective, implementable, have reasonable costs, and are publicly acceptable. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPTlDIV. ~(,~ fJJ J~L 1302A-9/65 BLB JMK RAB .17~ sX'tJ~ORIZE EXECUTION OF AGREEMENTS WITH WOODWARD- CLYDE CONSULTANTS AND WITH TRACOR AEROSPACE, INC. REGARDING CLEANUP OF GROUNDWATER IN BOLLINGER CANYON AND AUTHORIZE AN ALLOCATION FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT POSITION PAPER PAGE DATE 2 OF 2 September 17, 1990 Staff recommends that the investigation to determine the extent of contamination be performed by Woodward-Clyde Consultants. Woodward-Clyde Consultants is highly qualified in this field and District staff is satisfied with the firm's past work for the District, including establishing the Bollinger Canyon groundwater monitoring well system and performing sample testing. An agreement has been negotiated with Woodward-Clyde Consultants with a cost ceiling of $300,000. Fifty percent of this amount ($150,000) will be reimbursed by Tracor. An additional $80,000 is required for project management, legal expenses, surveying, and laboratory work. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.9 since it involves actions taken by a regulatory agency to assure the maintenance, restoration, enhancement, or protection of the environment. An allocation from the Collection System Contingency Fund will be required to support this work. There will be a staff presentation at the Board meeting to provide further information on this issue. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with a cost ceiling of $300,000 with Woodward-Clyde Consultants for further investigation of groundwater contamination of Bollinger Canyon and to enter into a cost sharing agreement with Tracor Aerospace, Inc. for this investigation. Authorize the General Manager-Chief Engineer to allocate $380,000 to the project from the Collection System Contingency Account. 13026-9/85