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HomeMy WebLinkAboutAGENDA BACKUP 07-12-90
.
Central Contra Costa Sanitary aJistrict
BOARD OF DIRECTORS
PAGE 1 OF 5
POSITION PAPER BOARD MEETING OF July 12, 1990
~CT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONS
FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY
VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL
SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION
RATES EFFECTIVE JULY 1, 1990
NO.
3. HEARINGS a.
DATE July 6, 1990
TYPE OF ACTION
CONDUCT PUBLIC
HEARING
SUBMITTED BY
Walter N. Funasaki,
. ance Officer
INITIATING DEPT.lDIV
Administrative/Finance &
Accountin
ISSUE: Public hearings are to be conducted on July 12, 1990 to
consider the applications for rate increases submitted by two of
the three refuse collection companies franchised by the District,
and to establish refuse collection rates effective July 1, 1990.
BACKGROUND: Applications for increases in refuse collection rates
effective July 1, 1990 were submitted by Valley Waste Management
and Orinda-Moraga Disposal Service, Inc. District analyses of the
rate application have been provided to the Board of Directors, the
refuse collectors, and the affected cities of Lafayette and
Danville, and Orinda and Moraga. written or public comments from
the city councils were requested for the Board's consideration
during the public hearings.
Rate ADDlications
The staff analyses of the application for increases in refuse
collection rates submitted by Valley Waste Management and Orinda-
Moraga Disposal Service, Inc. were reviewed at the June 21, 1990
Board Meeting. The major rate-setting issues identified are
summarized for each refuse collector in the following sections.
Valley Waste Management
Closure Cost Assessment
$431,000 of closure and post-closure costs of the Acme
landfill, representing an annual assessment of one-tenth of
the total assessment, was included in Valley Waste
Management's projected disposal expense for the 1990-1991 rate
year under review.
In the staff analysis, the $431,000 assessment has been
excluded from operating expenses, and its effect on the rate
adjustment calculation separately presented.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
.I IEF ENG.
INITIATING DEPT.lDIV.
~
1302A-9/85
WNF
PM
SUBJECT
CONDUCT PUBLIC HEARINGS TO CONSIDER THE APPLICATION t:POSITION PAPER
FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY
VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL PAGE ? OF ~
SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION DATE
1<:I<'t<"t<;l I VI<: JULY 1. 1990 Julv 6. 1990
Intercomoany Charqes
Two intercompany charges which are assessed by Waste
Management, Inc. to Valley Waste Management are included in
the rate application as operating expenses. The intercompany
charges assessed by the parent company to operating divisions
for regional support services and corporate services are based
on one percent of gross revenues, and are $116,000 for each
charge for the 1990-1991 rate year.
In the staff analysis, both intercompany charges have been
excluded from operating expenses, and their effect on the rate
adjustment calculation separately presented.
Orinda-Moraqa Disposal Service. Inc.
Closure Cost Assessment
orinda-Moraga Disposal Service, Inc. did not include the Acme
landfill closure and post-closure cost assessment in the 1990-
1991 rate application.
In the staff analysis, the $110,000 annual closure cost
assessment, representing one-tenth of the total assessment,
has been considered in the rate adjustment calculation, and
its effect is separately presented.
Sale of Franchisee
The request for consent to the assignment of the franchise
agreement pursuant to the intended sale of the franchisee to
W. Douglas Lomow et al was approved by the Board of Directors
on May 31, 1990. In granting the assignment, the Board
indicated that it does not commit itself to approving recovery
of any costs reSUlting from the acquisition of the franchisee
through the collection rates. In the staff analysis, expenses
which are considered to be acquisition costs are excluded from
operating expenses.
A $150,000 contingency reserve was included in the rate
application in calculating the percentage increase in 1990-
1991 collection rates required. The reserve is intended to
provide for the estimated expense of conducting an
13028-9/85
~CI~1JCT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONS POSITION PAPER
FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY
VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL 3 5
SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION PAGE OF
RATES EFFECTIVE JULY 1, 1990 DATfJuly 6, 1990
investigation to determine whether contamination may have
resulted from a leaking diesel storage tank in the corporation
yard which was excavated and removed approximately ten years
ago. In the staff analysis, the $150,000 contingency reserve
is not included in operating expenses, and its effect on the
rate adjustment calculation is separately presented.
Refuse Collection Rate Restructure
Reduction in solid waste which is disposed of in landfills is
mandated by statute, escalating disposal fees, and requirements
imposed by out-of-county export agreements. The Board of
Directors has implemented successful residential curbside
recycling programs throughout the District, and approved
implementation of commercial recycling prog;rams by the franchised
refuse collectors to achieve reduction in solid waste.
During the setting of refuse collection rates effective July 1,
1989 and February 1, 1990, the Board of Directors indicated its
interest in restructuring the July 1, 1990 refuse collection
rates to foster reduction in solid waste by residential and
commercial customers.
Present Rate Structure
The present refuse collection rate structure assesses a single
lower rate for each additional can beyond the basic single-can
residential service, and a lower rate per cubic yard for larger
commercial containers. This rate structure recognizes the
normally lower incremental operating expenses incurred in
collecting the additional cans or larger-sized containers.
Alternative Rate Structure
The rapid escalation in the disposal fees of in-county facilities
has propelled disposal expense from representing less than 10
percent to more than 35 percent of the refuse collector's
operating expenses. The significant effect of this volume-based
expense on collection rates, and the economic disincentive to
solid waste reduction of the present rate structure have led to
consideration of alternative rate structures.
13028-9/85
~~CT PUBLIC HEARINGS TO CONSIDER THE APPLICATION~OSITION PAPER
FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY r~l
VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL 4 5
SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION PAGE OF
RATES EFFECTIVE JULY 1, 1990 DATE July 6, 1990
The firm of Hilton, Farnkopf and Hobson was engaged to develop
alternative rate structures which provide incentives to solid
waste minimization through recycling and other source reduction
efforts. An initial report on alternative rate structures which,
to varying degrees, inverted the present structure by
apportioning a higher charge to larger volumes of solid waste was
presented at the April 19, 1990 Board Meeting. Following the
presentation, the Board determined that the present service
level, which includes collection of recyclables and yard
trimmings should continue to constitute the basic services to be
included in the rate structure.
A public hearing was held on May 17, 1990, at the conclusion of
which the Board expressed its preference for a further
consideration of a uniform rate structure.
The final report dated July 3, 1990 submitted by Hilton, Farnkopf
and Hobson is being transmitted to the Board, the refuse
collectors and the affected cities. The report presents each of
the July 1, 1990 rate alternatives included in the District staff
analysis of the Valley Waste Management and Orinda-Moraga
Disposal Service, Inc. rate applications, based on their
unchanged current structure and their uniform rate structure;
additionally, a phase-in of the uniform rate structure over a
three-year period is presented. The presentation of the uniform
rate structure for Pleasant Hill Bay Shore Disposal is based on
current rates set on February 1, 1990, as a rate application for
the 1990-1991 rate period was not submitted.
A request was made by the Town of Danville for consideration by
the Board of the implementation of a senior citizens discount
during the current rate-setting process. District staff has
advised a representative of the Town of Danville of the
difficulty of implementing a discount program in one community
because the refuse collector's operations span a number of
communities. If the restructuring of collection rates being
considered results in a lowered rate for single-can customers,
the intent of the Town of Danville of providing rate relief to
its senior citizens may thereby be achieved.
commercial Recvclinq
During the past year, residential curbside recycling programs
have been successfully implemented throughout the District, with
13028-9/85
SUBJECT
POSITION PAPER
CONDUCT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONE
FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY
VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL
SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION
RATES EFFECTIVE JULY 1, 1990
PAGE
DATE
5
OF 5
JulV 6, 1990
tonnages of recyclables being collected surpassing expectations.
However, in order to meet the requirements of AB 939, which
mandates the diversion from landfills of 25 percent of solid
waste by 1995 and 50 percent by the year 2000, the recycling
program needs to be expanded to commercial enterprises and multi-
family units.
On May 17, 1990, the Board of Directors approved the
implementation of commercial recycling plans submitted by the
three franchised refuse collectors. Because of the varied types
of commercial enterprises and mUlti-family units serviced,
commercial recycling programs must be custom-designed for each
customer to obtain the desired results. Implementation of the
commercial recycling programs is projected for late 1990, or
within the first calendar quarter of 1991.
It is the intention of District staff to propose that the
commercial recycling increment to the July 1, 1990 collection
rates be assessed based on a common implementation date over a
prorated period which would provide for the staggered
implementation of commercial enterprises and mUlti-family units
over the course of the rate-setting fiscal period. The
attachment to this position Paper presents the computation of the
commercial recycling increment.
Notices of the public hearings were published in the Contra costa
Times, San Ramon Valley Times and Valley Herald on June 11, 1990
and July 2, 1990, and will be published in these newspapers on
July 11, 1990; notices were published in the Contra Costa Sun on
June 13, 1990 and July 4, 1990, and will be published on July 11,
1990.
RECOMMENDATION: Conduct public hearings on July 12, 1990 to
consider the applications for refuse collection rate increases
submitted by Valley Waste Management and Orinda-Moraga Disposal
Service, Inc., and establish refuse collection rates effective
July 1, 1990.
13028-9/85
.
Centra~ ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION PAPER BOARD ME~irfyF 12, 1990
NO.
5. CONSENT CALENDAR ffi.
SUBJECT
DATE
July 2, 1990
APPROVE AGREEMENT RELATING TO REAL PROPERTY
WITH AIRLINE FOODS, INC., JOB 2081 - PARCEL 2,
SAN RAMON AREA
TYPE OF ACTION
APPROVE REAL
PROPERTY AGREEMENT
SUB~E!rmlJ:s Hall
Associate Engineer
INITI!:Hlfif}\fle![llng Department/
Construction Division
ISSUE: The property owner has proposed the construction of a sport
court over a District 15 feet in width sewer easement.
BACKGROUND: Marriott Corporation, a subsidiary of Airline Foods,
Inc., is building a hotel development in San Ramon. The western side
of the development is traversed by the District's easement. The
District maintains two force mains in the existing easement, one 12-
inch and one 14-inch cement lined and coated steel pipes.
Various improvements were located in the District's easement based on
the original design by Airline Foods, Inc., the owner. The owner has
cooperated with District staff by reconfiguring their adjoining
swimming pool/spa area to be completely clear of the District's
easement. However, there was no area available on the remainder of
the site to permit the relocation of the sport court. The sport court
will be located as shown on the attached map and will be constructed
of 6- inch thick concrete. The subj ect agreement is required to provide
for the sport court encroachment and the removal of the sport court
at the expense of the owner if required by the District.
The agreement also gives the District the right to remove the fence
along the owner's western property line, if needed, for emergency
access. The agreement makes the owner responsible for replacing all
improvements and landscaping within and west of the District's
easement. Staff has determined that the proposed improvements and
landscaping will not interfere with the present use of our sewers.
The owner has paid the District's fee for processing the subject
agreement.
This project (the proposed agreement) has been evaluated by staff and
determined to be exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines Section 18.6, since it involves
a minor alteration in land use limitations.
RECOMMENDATION: Approve the Agreement relating to real property with
Airline Foods, Inc., Job No. 2081, and authorize the President of the
Board of Directors and the Secretary of the District to execute said
agreement, and authorize the agreement to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT /OIV
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.
Central ~ontra Costa Sanitary aJistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
July 12, 1990
NO.
5.
CONSENT CALENDAR n.
SUBJECT
APPROVE EASEMENT AGREEMENT WITH THE STATE OF
CALIFORNIA, JOB 4618, PARCEL 1, MOUNT DIABLO
STATE PARK AREA
DATE
June 29, 1990
TYPE OF AQJION
APPROvE EASEMENT
AGREEMENT
SUBMITOe&ffiis Hall
Associate Engineer
INITIA~.fHerei~ing Department/
Construction Division
ISSUE: The subject easement is required for the installation of
the public sewer to serve the Macedo Ranch horseback riding staging
area.
BACKGROUND: The state of California is developing a staging area
for horseback riding at the northern end of Green Valley Road in
Alamo. A public sewer is required for the existing Rangers'
residence and the new public restrooms.
The subject easement will be granted through the use of an
agreement and will create the required rights for installation and
maintenance of the new public sewer. The agreement contains terms
which protect both parties from liability because of actions of the
other party. The agreement also restricts the use of the surface
of the easement area, contains provisions to relocate the sewer
facilities at the expense of the state and provisions for
termination of the easement. The state has cooperated with the
District in preparing the agreement and has made the changes
requested by staff.
This project has been evaluated by staff and determined to be
exempt from the California Environmental Quality Act (CEQA) under
District CEQA Guidelines section 18.6, since it involves a minor
alteration in land use limitations.
RECOMMENDATION: Authorize the President of the District Board of
Directors and Secretary of the District to execute the subject
easement agreement.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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AGREEMENT FOR MACEDO RA~CH AREA,
OF MT. DIABLO STATE PARK
JOB 4618
ALAMO AREA
.
Centra. ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER BOARS-ulEy'Nl~F, 1990
NO
5. CONSENT CALENDAR o.
SUBJECT
DATE
QUITCLAIM SEWER EASEMENT TO KONRAD H. WESTPHAL,
ORINDA AREA, JOB NO. 3326
June 29, 1990
TYPE1fpf>1l6~E QUITCLAIM
OF EASEMENT
Sumnm~ Hall
Associate Engineer
INITI~.fllree~'ing Department/
Construction Division
ISSUE: Konrad H. Westphal, owner of property at 8 Charles Hill Circle
in Orinda, has requested the District to quitclaim the subject easement.
BACKGROUND: The subject easement was granted to Central Contra Costa
Sanitary District in 1980 for a future sewer extension. The property
owner wants to construct a wooden deck in a portion of the easement
area. District staff has determined that the future sewer could be
located along the southern line of the Westphal property to be clear of
the proposed deck. Mr. Westphal has executed a new Irrevocable Offer of
Dedication for the revised location. The property owner has paid the
District's processing fee.
This project has been evaluated by staff and determined to be exempt
from the California Environmental Quality Act (CEQA) under District CEQA
Guidelines Section 18.6, since it involves a minor alteration in land
use limitations.
RECOMMENDATION: Approve Quitclaim Deed to Mr. Konrad H. Westphal, Job
No. 3326, authorize the President of the District Board of Directors and
the Secretary of the District to execute said Quitclaim Deed, and
authorize the Quitclaim Deed to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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REPLACEMENT
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QUITCLAIM EASEMENT
JOB 3326 PARCEL 4
ORINDA AREA
.
Central Contra Costa Sanitary Llistrict
BOARD OF DIRECTORS
PAGE 1 OF 3
NO
5. CONSENT CALENDAR p.
POSITION PAPER BOARD MEETING <Jfuly 12, 1990
SUBJECT
DATE
July 2, 1990
AUTHORIZATION FOR P.A. 90-10 (DANVILLE) AND
P.A. 90-11 (DANVILLE) TO BE INCLUDED IN A
FUTURE FORMAL ANNEXATION TO THE DISTRICT
Slt}l~flfff~YHall
Associate Engineer
Parcel
No.
Area
90-10
Danville
(7 8A5 )
90-11
Danville
(98C3)
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
INITtA T~n~n@E!'r ing Department
Construction Division
Owner Address
Parcel No. & Acreage
Syl and Karen Enea
1450 Enea Circle,
suite 400
Concord, CA 94520
196-050-012 (0.864Ac.)
Wayne T. Forsell,
et ux,
122 Sonora Ave.
Danville, CA 94526
208-042-005 (0.45Ac.)
Remarks
Lead
Agency
CCCSD
Owner wants to build
one new home on
site. District to
prepare "Notice of
Exemption."
Existing house with
a failing septic
system. District to
prepare "Notice of
Exemption."
CCCSD
RECOMMENDATION: Authorize P.A. 90-10 and P.A. 90-11 to be included in a
future formal annexation.
INITIATING DEPT !DIV
I :jQ~A 9 8',
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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.
Central ~ontra Costa Sanitary uistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
July 12, 1990
NO
5.
CONSENT CALENDAR q.
SUBJECT
CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND
APPORTION ASSESSMENT AMOUNTS AND AUTHORIZE
RECORDING OF SAID DIAGRAM, LOCAL IMPROVEMENT
DISTRICT 56, WALNUT CREEK AREA
DATE
June 29, 1990
TYPAi?po~IF~ONMENT
OF LID BONDS
SUBMBEHMls Hall
Associate Engineer
'~~~flggtEWg Department/
Construction Division
ISSUE: The property owners, Tad L. Wheeler, et ux, and Foster
Donaldson, et ux, have requested this District to apportion the
bond which is outstanding on a parcel of land in Local Improvement
District (LID) 56.
BACKGROUND: The original parcel in LID 56 which was assigned
assessment number 56-7 has recently been split into three parcels.
The new parcels are shown on the attached amended assessment
diagram and are assigned assessment numbers 56-33. -34, and 56-35.
In accordance with Section 8730 of the Streets and Highways Code,
the District is required to apportion the LID bond amount on the
original parcel to the newly created parcels. The County Auditor
can then prepare a tax bill for each new parcel.
The original parcel of land received two units of assessment and
has now been split into three parcels. The District required the
property owners to extend a public sewer main to provide sewer
service to their newly created third parcel. Thus, no equalization
fee will be collected because the cost of this sewer extension was
greater than the original unit of assessment. The property owners
have requested that the existing bond be split equally among the
three new parcels of land.
The following is a summary of the apportioned assessments:
original
Assessment No. Assessment
Amended
Assessment No.
Amended
Assessment Amount
56-7 $18,620.69
56-33
56-34
56-35
$6,206.90
$6,206.90
$6,206.89
RECOMMENDATION: Confirm the amended assessment diagram and
apportion assessment amounts and authorize the recording of said
diagram.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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CREEK
OPEN
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APPORTION L.I.D. BOND
L.l.D. 56-7
WALNUT CREEK AREA
.
Central Contra Costa Sanitary Oistrict
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION PAPER BOARD M~~lyOF12, 1990
NO
5. CONSENT CALENDAR r.
SUBJECT
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEED-
INGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO.58
FOR THE CONSTRUCTION OF PUBLIC SEWERS IN CAMINO
AMIGO IN TOWN OF DANVILLE
DATE
July 6, 1990
TYPE OF ACTION
INITIATE LID 58
SUBMfili!'WrUs Hall
Associate Engineer
I~Wijr.fi~~ri~g Department/
Construction Division
ISSUE: Board action is required to adopt resolutions to begin the
process of creating Local Improvement District (LID) No. 58.
BACKGROUND: A group of 25 property owners living on Camino Amigo
in the Town of Danville have petitioned this District to form a LID
for the purpose of financing and constructing a public sewer system
which will benefit their properties. The proposed sewer includes
approximately 1900 feet of 8-inch sewer main which will serve the
proponents' 25 existing properties with the potential to provide
service to 6 nonproponent properties also included in the LID
boundaries. The 31 properties, which have been recently annexed to
the District, all have existing homes. No new residences will be
constructed in the service area of the proposed sewer pipeline. A
map showing the LID boundaries and the proposed sewer location is
attached as Exhibit A.
Mr. David B. Hop is the LID engineer and will design the sewers.
Legal services will be provided by Sturgis, Ness, Brunsell and
Sperry. Their fees will be included in the total LID costs. Funds
will also be included in the LID proceedings to cover all District
staff costs in providing support during design and construction of
the LID facilities.
A preliminary cost estimate for the LID improvements, including
construction, engineering, District fees and charges, bond counsel,
and bonding is $220,000.00. A more accurate estimate of the
construction cost will be made after the design of sewers is
complete.
This project has been evaluated by staff and determined to be
exempt from the California Environmental Quality Act (CEQA) under
CEQA Statute Section 21080.21 since it involves the construction of
a sewer pipeline less than one mile in length in a public right-of-
way. If the Board approves proceeding with this LID, a Notice of
Exemption will be filed with the County Clerk.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
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INITIATING DEPT IDIV
SUBJECT
POSITION PAPER
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEED-
INGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO. 58
FOR THE CONSTRUCTION OF PUBLIC SEWERS IN CAMINO
AMIGO IN TOWN OF DANVILLE
2 3
PAGE OF
DATE
June 28,1990
The following resolutions are presented for adoption by the Board
to initiate the LID, which will be formed under the Municipal
Improvement Act of 1913:
0 Resolution accepting petitions
0 Resolution approving boundary map
0 Resolution approving agreement for legal services
0 Resolution approving agreement for engineering services
0 Resolution requesting consent to conduct assessment
proceedings from the Town of Danville.
RECOMMENDATION:
1. Adopt a resolution accepting petitions to initiate Local
Improvement District proceedings.
2. Adopt a resolution approving proposed boundary map.
3. Adopt a resolution approving agreement for legal services.
4. Adopt a resolution approving agreement for engineering
services.
5. Adopt a resolution requesting consent to conduct assessment
proceedings from the Town of Danville.
1302B-9/85
..
BOUNDRY
LOCA TI ON MAP
NOT TO SCALE
CAMINO AMIGO
ASSESSMENT DISTRICT
LOCAL IMPROVEMENT DISTRICT NO.58
DANVILLE AREA
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 5
POSITION PAPER BOARD MEETING OF July 12, 1990
NO.
6. ADMINISTRATIVE a.
SUBJECT
DATE July 6, 1990
CONSIDER A REQUEST FOR REFUND OF SEWER SERVICE
CHARGES FOR A PERIOD WHICH EXCEEDS THE
DISTRICT'S MAXIMUM TIME LIMIT
TYPE OF ACTION
CONSIDER REFUND
REQUEST
SUBMITTED BY
steve Elsberry, Senior
INITIATING DEPT IDIV
Administrative/Finance &
ISSUE: A request for a refund of all Sewer Service Charges paid
has been submitted on behalf of Maria Vergnes whose home is not
connected to the sewer system.
BACKGROUND: The attached letter is written by Mr. A. Allen Kade on
behalf of Maria Vergnes, 1002 Hacienda Drive, Walnut Creek. The
information provided in this position Paper regarding the
circumstances on which the request for refund is made is based on
Mr. Kade's letter. District staff has verified the fact that the
home is not connected to the sewer system, and the amount of sewer
service charges collected.
Mrs. Vergnes is 95 years old, unable to read, write or hear due to
her advanced age, and receives a monthly income of $600. When Mrs.
Vergnes' home was built approximately forty years ago, a sewer
permit was obtained, but never used, and the home was connected to
a septic system instead. The septic system is failing, and Mrs.
Vergnes cannot afford to have it repaired or to pay a contractor to
connect her home to the sewer system. A quotation of $1,960 was
obtained from a contractor to connect the property to the sewer
system and to properly abandon the septic tank.
Mr. Kade requests the Board to consider refunding the entire Sewer
Service Charges collected since implementation of the charge in
1976-1977, which totals $1,523. The District's policy, adopted on
August 25, 1988, provides for a limit on Sewer Service Charge
refunds to four years; the amount refundable based on a four year
limit would be $596. The District's policy allows payment of
interest on the refunded amount only in instances when the
overpayment is caused by District error, and not due to the
property owner's failure to inform the District that the property
is on a septic system and not connected to the sewer system. If
the entire $1,523 is refunded, it should be on the basis of a one-
time action and should not be considered as precedent-setting.
Mr. Kade was notified that this matter would be considered at this
Board Meeting.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
SE
WF
PM
ENG.
INITIATING DEPT/DIV.
1302A-9/85
SUBJECT
POSITION PAPER
CONSIDER A REQUEST FOR REFUND OF SEWER SERVICE
CHARGES FOR A PERIOD WHICH EXCEEDS THE
DISTRICT'S MAXIMUM TIME LIMIT
PAGE 2
DATE
OF 5
July 6, 1990
RECOMMENDATION: Consider the requests made on behalf of Maria
Vergnes for a variance from the District's policy which limits
refunds of Sewer Service Charges to four years, and for a refund of
the entire $1,523 paid over a fourteen year period.
SSS/Position Papers #l/Vergnes.PP
13028-9/85
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CENTRAL CONTRA COSTA SANITAF ISTRICT PERMIT: 083648
5019 Imhoff Place, Martinez, CA 94553-4392, (41:..,689-3890, Fax (415) 676-7211 DATI: INSPECTION
PERMIT FOR SEWER WORK REQUESTEDW.C. AM. PM.
PERMISSION IS GRANTED TO THE UNDERSIGNED PERMITTEE TO PERFORM THE DESCRIBED. LISTED, OR NOTED WORK PURSUANT TO THE CODE OF THE CENTRAL CONTRA COS
SANITARY DISTRICT. PERMITTEE SHALL ADVISE THE DISTRICT 24 HOURS IN ADVANCE OF BEGINNING OR RESUMING WORK. PERMITTEE AGREES BY ACCEPTANCE OF THIS PEAr
TO ABIDE BY ALL PROVISIONS OF THE DISTRICT CODE AND STANDARD SPECIFICATIONS. PERMITTEE TO OBTAIN ENCROACHMENT PERMITS FROM THE GOVERNMENTAL AGENCII
WHEN NECESSARY. THIS PERMIT SHALL BE VOID IF THE WORK IS NOT COMPLETED WITHIN 6 MONTHS OF THE DATE OF ISSUANCE.
SEWER LOCATION SKETCH
6-
N
SIDE SEWER INSPECTION RECORD
PIPE SIZE
TYPE
JOINT
LENGTH
PIPE SIZE
TYPE
JOINT
LENGTH
START OF WORK
DISTANCE
FT. FROM STRUCTURE NO.
COVER AT CONNECTION: MAIN:
FT.; P.L.
FT.
BW DEViCE 0
PUMP 0
SEPTIC FILLED 0
REMARKS
ACCEPTED BY
DATE
(INSPECTOR)
POSTING VERIFIED BY
DATE
(ENGINERRING DEPT)
LOT
ADDRESS
1002 HACIENDA DR
APN
179-100-002-7
JOB
1558
ATLAS: 75C2
TRACT:
CITY: WALNUT CREEK
OWNER: MARIA VERGNES
PHONE:
RECEIPT: 23308
DATE: 05-23-90
WORK AUTHORIZED
NO CHG D
UNITS
1
Contractor
-e
Centra~ ;ontra Costa Sanitary Jistrict
BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF 2
NO.
7. ENGINEERING a.
SUBJECT
DATE
AUTHORIZE EXECUTION OF AN AGREEMENT WITH
CH2M HILL FOR CONSTRUCTION MANAGEMENT SERVICES
DURING DESIGN OF THE HEADWORKS FACILITIES
EXPANSION PROJECT, DP 20069
SUBMITTED BY
Douglas J. Craig
Senior En ineer
TYPE OF ACTION
AUTHORIZE AGREEMENT
Department
Division
ISSUE: Authori zat i on by the Board of Di rectors is requi red for the General
Manager-Chief Engineer to execute a Professional Services Agreement in an amount
greater than $50,000.
BACKGROUND: In March 1989, the facilities plan for the Headworks Expansion
Project was completed. The facilities plan recommended that the existing
headworks be abandoned, and that a new headworks facility be constructed with a
near-term capaci ty of 260 mgd. The recommended new headworks faci 1 i ty wi 11
conta in i nfl uent pumpi ng, screeni ng of wastewater flows, flow meteri ng, and
wastewater sampling. Other recommended facilities include a new influent
diversion structure, odor control equipment, improvements to the plant electrical
system, relocation of shop and office space, and pipelines to route flows to
various locations.
The predesign of the Headworks Expansion Project was completed in December 1989,
and the Board authorized the execution of an agreement the James M. Montgomery
Consulting Engineers for the final design of the project in February 1990. Work
on the final design is approximately 40 percent complete. Design is scheduled
to be complete in March 1991 and award of a construction contract is scheduled
to occur in June 1991. The current, preliminary estimate of the total project
cost is $32,000,000.
Because of the size of this project and the magnitude of other ongoing capital
improvement projects, it is necessary to retain full-service construction
administration assistance for the Headworks Project. Proposals for construction
management services on the Headworks Expansion Project were received from four
consultants: CH2M Hill, Harris and Associates, James Montgomery Engineers, and
John Carollo Engineers. The proposals were reviewed, interviews were conducted,
and CH2M Hill has been selected as the recommended firm to provide construction
management services on the Headworks Expansion Project.
On previous District projects, it has been common practice to initiate
construction management services at or near the completion of the design phase.
Due to the complexity of this project, staff feels it is desirable to begin the
construct ion adrni ni strat i on activity at the 50 percent design poi nt. Thi s
arrangement allows an independent review in the following areas:
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
DJC
DRW
RAB
INITIATING DEPT./DIV.
l7~ e
0tvJ
fit(}
SUBJECT
AUTHORIZE EXECUTION OF AN AGREEMENT WITH
CH2M HILL FOR CONSTRUCTION MANAGEMENT SERVICES
DURING DESIGN OF THE HEADWORKS FACILITIES
EXPANSION PROJECT, DP 20069
POSITION PAPER
PAGE 2 OF 2
DAT~ul y 9, 1990
o Construction sequencing and schedul ing requirements (the project will
require intricate sequencing to keep the plant operational during
construction).
o General review of the drawings for constructability and bidability.
o Equ i pment procurement and details for coord i nat ion duri ng construct ion
(some sole source or prequalification specifications are anticipated).
An agreement has been negotiated wi th CH2M Hi 11 for construction management
services during design with a cost ceiling of $69,493. This cost of services
represents slightly less than three percent of the total estimated Headworks
construction management services budget. A subsequent agreement with CH2M Hill
for construction management services during construction will be submitted to the
Board for approval prior to the commencement of construction.
In compliance with the District's CEQA guidelines, a Negative Declaration was
prepared for this project and approved by the Board on December 21, 1989. A
Notice of Determination has been filed with the State of California and the
County Clerk. The Headworks Facilities Expansion Project is included in the
1990-91 Capital Improvement Budget starting on page TP 13.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Cost
Reimbursement Agreement with a cost ceil ing of $69,493 with CH2M Hill for
construction management services during design of the Headworks Facilities
Expansion Project, DP 20069.
13026-9/85
.
Centra. ~ontra Costa Sanitar) .Jistrict
BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF 3
NO.
7. ENGINEERING b.
SUBJECT
AUTHORIZE EXECUTION OF AN AGREEMENT WITH
G.S. DODSON & ASSOCIATES FOR DESIGN OF THE MARTINEZ
PUMPING SYSTEM IMPROVEMENTS PROJECT, DP 4682
DATE
Jul 9 1990
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
Curtis W.
Princi al
Department
Division
ISSUE: Authorization by the Board of Directors is required for the General
Manager-Chief Engineer to execute a Professional Services Agreement in an amount
greater than $50,000.
BACKGROUND: The Martinez sewer system was annexed into the District in 1967.
In 1970, the Martinez, Fairview, and Maltby pump stations were placed into
service to convey wastewater from Martinez to the District treatment plant. The
Fairview and Maltby pump stations were new facilities. The Martinez Pump
Station, which was over 20 years old at the time was modified to convey
wastewater to the Fairview Pump Station.
Capacity and safety concerns at the three Martinez pump stations were identified
in the District-wide Pump Station Master Plan which was completed in December
1988. A detailed evaluation of the pump station improvement alternatives was
conducted under the Mart i nez Pumpi ng System Improvement Study wh i ch was completed
in March 1990. The recommended improvements at the Maltby and Fairview pump
stations include increased capacity, safety, and reliability by means of new
motors, variable speed drives, standby power, electrical controls, and
ventilation.
The existing Martinez Pump Station is approximately 40 years old. It is badly
in need of upgrading and rehabilitation. Several alternatives were evaluated to
expand the capacity and improve safety and reliability of the Martinez Pump
Station, including upgrading the existing facility or constructing an all new
pump station. Based on a comparison of the alternatives, staff recommends that
a new Martinez Pump Station be constructed at the existing site.
Based on the engineering evaluations, the ultimate wet weather flow from the
Martinez area will be 16 MGD. The Martinez, Fairview and Maltby Pump Stations
will be upgraded to a capacity of 12 MGD under this project. A flow equalization
basin is proposed to be constructed at the Martinez Pump Station when wet weather
flows exceed 12 MGD which is estimated to be in the year 2010.
Staff recommends that the design of the new Martinez Pump Station and the
upgrading of the existing Fairview and Maltby pump stations be completed by G.S.
Dodson & Associates. G.S. Dodson & Associates was selected to provide
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/B5
CWS
DRW
RAB
~
SUBJECT
AUTHORIZE EXECUTION OF AN AGREEMENT WITH
G.S. DODSON & ASSOCIATES FOR DESIGN OF THE MARTINEZ
PUMPING SYSTEM IMPROVEMENTS PROJECT, DP 4682
POSITION PAPER
PAGE 2 OF 3
DAT~uly 9, 1990
engineering services for the project following an evaluation process including
a wri tten proposal and formal i ntervi ew of three consul t i ng fi rms. Dodson
prepared the District's Pump Station Master Plan and also prepared the Martinez
Pumping System Improvement Study. Dodson's performance has been good and the
firm has extensive experience in design of water and wastewater pump stations.
A Cost Reimbursement Agreement has been negotiated with G.S. Dodson & Associates
with a cost ceiling of $729,471.
The proposed new Mart i nez Pumpi ng Stat i on and improvements to the exi st i ng
Fairview and Maltby pumping stations are included in the 1990-91 Capital
Improvement Budget (pages CS-85 through CS-86). The preliminary project cost
estimate as listed in the draft 1990-91 budget is $6,420,000.
The District will prepare an environmental evaluation of the project. Depending
on the potential project impacts, preparation of a Negative Declaration or an
Envi ronmental Impact Report may be requi red in accordance with Di stri ct CEQA
Guidelines. The appropriate CEQA documentation will be prepared by the District
or by an outside consultant at that time.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Cost
Reimbursement Agreement with a cost ceil ing of $729,471 with G.S. Dodson &
Associates for the Martinez Pumping System Improvements Project.
1302B-9/85
... , '
ATTACHMENT I
MARTINEZ PUMPING SYSTEM IMPROVEMENTS PROJECT
FINAL DESIGN COST COMPONENTS
Desion and Soecial Services by G. S. Dodson and Associates
o
Preparation of Plans and Specifications
Draft O&M Manual Preparation
$712,744
16.727
Special Services
o
o
o
o
Geotechnical and Seismic Evaluation
Utility Potholing
Value Engineering
Interim Safety Improvements Design
40,000
5,000
32,000
8.642
Subtota 1
District Force Account
o
o
o
o
Engineering
Survey
Construction Review
Plant Operations Department Review
102,200
10,000
7,000
7.000
Subtota 1
Miscellaneous Costs
o
o
o
Lega 1
Printing
Contingency
5,000
15,000
25.000
Subtota 1
$729,471
85,642
126,200
45.000
$986.313
.
Central ~ontra Costa Sanitary ...,istrict
BOARD OF DIRECTORS
PAGE 1 OF
POSITION
PAPER
BOARD MEETING OF
Jul
12
1990
NO.
7. ENGINEERING c.
SUBJECT DATE
AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS TO Jul 9, 1990
EXECUTE AN AGREEMENT WITH CONTRA COSTA COUNTY TYPE OF ACTION
FOR MEMBERSHIP IN THE CONTRA COSTA COUNTY
COMPUTER MAPPING SYSTEM AND GEOGRAPHIC INFORMATION AUTHORIZE AGREEMENT
SYSTEM
SUBMITTED BY
Regine Siebenmorgen
Engineering Support Supervisor
INITIATING DEPT./DIV.
Engineering Department
Engineering Division
ISSUE: Authorization by the Board of Directors is required for the
Board President to execute an agreement with another public agency.
BACKGROUND: After conducting a feasibili ty and implementation
study, the District recently installed an automated
mapping/computer-aided drafting (AM/CAD) system to provide more
accurate, complete, and timely sewer mapping and facilities as-
built services.
Contra Costa County has implemented a Computer Mapping System (CMS)
wi th the intent to convert the entire County landbase from a
manual to electronic format. As the first step, the County
recently awarded a contract to have a large portion of the County
landbase (base maps) digitized by an outside vendor. Most of the
cities and special districts within the County use the County
basemaps to prepare specific facility or service area maps. The
District uses the County basemaps to prepare the sewer system maps
and other specific District maps that are used by staff and the
public. To finance the cost of the conversion of the landbase, the
County is offering membership in CMS to public agencies within the
County.
Under the terms of the proposed Agreement for the District's
membership in CMS, the County will provide base map books, tape
transfer of the CMS landbase, related geographical information, and
landbase updates. The County agrees to continually update the CMS
to ensure that all newly-created parcels are added to the system
within four weeks of filing of a parcel with the County Recorder.
There is an annual fixed fee and variable cost associated with CMS.
The fee is an annual membership fee. This fee is based on an
annual 10 cents per parcel charge. Based on the current number of
parcels in the District, this fee will amount to $9,979 per year.
1302A-9/85
CWS
DRW
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
p
0;
O~I
l/J{l
SUBJECT
AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS
TO EXECUTE AN AGREEMENT WITH CONTRA COSTA
COUNTY FOR MEMBERSHIP IN THE CONTRA
COSTA COUNTY COMPUTER MAPPING SYSTEM AND
GEOGRAPHIC INFORMATION SYSTEM
POSITION PAPER
PAGE 2 OF 2
DATE
July 9, 1990
The variable cost covers the cost of processing, printing,
assembling and shipping, and data development that is requested by
the District. The variable costs associated with this agreement
are estimated to be $3,000 annually.
To help finance the County's cost of landbase development, the
County's agreement required cities and agencies to prepay five
years of annual membership fees. PrepaYment for five years would
be $49,897. Upon prepaYment, the annual membership fee will be
"locked in" for the five year period. The five year period will
start when the District has received base maps for at least 90
percent of the service area. Membership can be terminated at any
time upon 30 days written notice.
There are several initial and long-term benefits to becoming a
member of the County CMS. One benefit is that the District will
not have to digitize the County landbase which results in a savings
of approximately $75,000 in initial digitizing costs. In addition,
the District will receive electronic updates to the landbase (i.e.,
addition of subdivisions) on a regular basis. This information
will save time and labor because staff will not have to input these
annual map data updates. Also, working closely with the County and
other agencies will help the District gain experience and knowledge
applicable to its own implementation. In addition, being a member
of CMS will establish a regional landbase with other agencies and
may ultimately provide for electronic data and information exchange
between agencies.
The cost for the initial CMS membership fee is included in the
1990-91 Capital Improvement Budget (pages GI-10 through GI-12).
RECOMMENDATION: Authorize the President of the Board of Directors
to execute an agreement with Contra Costa County for membership in
Contra Costa County Computer Mapping System and Geographic
Information System.
13028-9/85
--- -
!-_.,-~.__._."-----..----
.
Central Contra Costa Sanitary District
. BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
Jul
12
1990
NO.
8. LEGAL/LITIGATION a.
SUBJECT
DENY CLAIM FOR DAMAGES FROM KENNETH
J. CROW
DATE
June 20 1990
TYPE OF ACTION
DENY CLAIM
SUBMITTED BY INITIA TING DEPT DIV
Jack E. Campbell
Administrative Operations Manager Administrative/Risk Mana ement
ISSUE: Mr. Kenneth J. Crow, an employee of County Quarry Products,
Inc., has filed a claim against the District. Claim denials
require action by the Board of Directors.
BACKGROUND: In December of 1989, Mr. Crow, while working as a
laborer for the above company, allegedly was pulled into a concrete
crusher and received serious injuries. The only connection with
Central Contra Costa Sanitary District is that County Quarry
Products, Inc., a private company, leases the site for their
business from the District. They are located on Parcel C2 which is
north of Imhoff Drive between Grayson and Walnut creeks.
County Quarry Products is a concrete recycler that crushes salvaged
chunks of concrete into a form of aggregate which can be used for
new construction projects. Under the terms of their lease, they
have indemnified the District against claims, and the staff
recommends that this claim be denied because the District has no
involvement with the County Quarry Products operations which
allegedly are the source of this claim.
RECOMMENDATION: Deny the claim from Kenneth J. Crow, and refer to
staff for further action as needed.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT IDIV
1~
PM
Me....
fUR..
KA
1302A-9185
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