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HomeMy WebLinkAboutAGENDA BACKUP 07-12-90 . Central Contra Costa Sanitary aJistrict BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF July 12, 1990 ~CT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONS FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION RATES EFFECTIVE JULY 1, 1990 NO. 3. HEARINGS a. DATE July 6, 1990 TYPE OF ACTION CONDUCT PUBLIC HEARING SUBMITTED BY Walter N. Funasaki, . ance Officer INITIATING DEPT.lDIV Administrative/Finance & Accountin ISSUE: Public hearings are to be conducted on July 12, 1990 to consider the applications for rate increases submitted by two of the three refuse collection companies franchised by the District, and to establish refuse collection rates effective July 1, 1990. BACKGROUND: Applications for increases in refuse collection rates effective July 1, 1990 were submitted by Valley Waste Management and Orinda-Moraga Disposal Service, Inc. District analyses of the rate application have been provided to the Board of Directors, the refuse collectors, and the affected cities of Lafayette and Danville, and Orinda and Moraga. written or public comments from the city councils were requested for the Board's consideration during the public hearings. Rate ADDlications The staff analyses of the application for increases in refuse collection rates submitted by Valley Waste Management and Orinda- Moraga Disposal Service, Inc. were reviewed at the June 21, 1990 Board Meeting. The major rate-setting issues identified are summarized for each refuse collector in the following sections. Valley Waste Management Closure Cost Assessment $431,000 of closure and post-closure costs of the Acme landfill, representing an annual assessment of one-tenth of the total assessment, was included in Valley Waste Management's projected disposal expense for the 1990-1991 rate year under review. In the staff analysis, the $431,000 assessment has been excluded from operating expenses, and its effect on the rate adjustment calculation separately presented. REVIEWED AND RECOMMENDED FOR BOARD ACTION .I IEF ENG. INITIATING DEPT.lDIV. ~ 1302A-9/85 WNF PM SUBJECT CONDUCT PUBLIC HEARINGS TO CONSIDER THE APPLICATION t:POSITION PAPER FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL PAGE ? OF ~ SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION DATE 1<:I<'t<"t<;l I VI<: JULY 1. 1990 Julv 6. 1990 Intercomoany Charqes Two intercompany charges which are assessed by Waste Management, Inc. to Valley Waste Management are included in the rate application as operating expenses. The intercompany charges assessed by the parent company to operating divisions for regional support services and corporate services are based on one percent of gross revenues, and are $116,000 for each charge for the 1990-1991 rate year. In the staff analysis, both intercompany charges have been excluded from operating expenses, and their effect on the rate adjustment calculation separately presented. Orinda-Moraqa Disposal Service. Inc. Closure Cost Assessment orinda-Moraga Disposal Service, Inc. did not include the Acme landfill closure and post-closure cost assessment in the 1990- 1991 rate application. In the staff analysis, the $110,000 annual closure cost assessment, representing one-tenth of the total assessment, has been considered in the rate adjustment calculation, and its effect is separately presented. Sale of Franchisee The request for consent to the assignment of the franchise agreement pursuant to the intended sale of the franchisee to W. Douglas Lomow et al was approved by the Board of Directors on May 31, 1990. In granting the assignment, the Board indicated that it does not commit itself to approving recovery of any costs reSUlting from the acquisition of the franchisee through the collection rates. In the staff analysis, expenses which are considered to be acquisition costs are excluded from operating expenses. A $150,000 contingency reserve was included in the rate application in calculating the percentage increase in 1990- 1991 collection rates required. The reserve is intended to provide for the estimated expense of conducting an 13028-9/85 ~CI~1JCT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONS POSITION PAPER FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL 3 5 SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION PAGE OF RATES EFFECTIVE JULY 1, 1990 DATfJuly 6, 1990 investigation to determine whether contamination may have resulted from a leaking diesel storage tank in the corporation yard which was excavated and removed approximately ten years ago. In the staff analysis, the $150,000 contingency reserve is not included in operating expenses, and its effect on the rate adjustment calculation is separately presented. Refuse Collection Rate Restructure Reduction in solid waste which is disposed of in landfills is mandated by statute, escalating disposal fees, and requirements imposed by out-of-county export agreements. The Board of Directors has implemented successful residential curbside recycling programs throughout the District, and approved implementation of commercial recycling prog;rams by the franchised refuse collectors to achieve reduction in solid waste. During the setting of refuse collection rates effective July 1, 1989 and February 1, 1990, the Board of Directors indicated its interest in restructuring the July 1, 1990 refuse collection rates to foster reduction in solid waste by residential and commercial customers. Present Rate Structure The present refuse collection rate structure assesses a single lower rate for each additional can beyond the basic single-can residential service, and a lower rate per cubic yard for larger commercial containers. This rate structure recognizes the normally lower incremental operating expenses incurred in collecting the additional cans or larger-sized containers. Alternative Rate Structure The rapid escalation in the disposal fees of in-county facilities has propelled disposal expense from representing less than 10 percent to more than 35 percent of the refuse collector's operating expenses. The significant effect of this volume-based expense on collection rates, and the economic disincentive to solid waste reduction of the present rate structure have led to consideration of alternative rate structures. 13028-9/85 ~~CT PUBLIC HEARINGS TO CONSIDER THE APPLICATION~OSITION PAPER FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY r~l VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL 4 5 SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION PAGE OF RATES EFFECTIVE JULY 1, 1990 DATE July 6, 1990 The firm of Hilton, Farnkopf and Hobson was engaged to develop alternative rate structures which provide incentives to solid waste minimization through recycling and other source reduction efforts. An initial report on alternative rate structures which, to varying degrees, inverted the present structure by apportioning a higher charge to larger volumes of solid waste was presented at the April 19, 1990 Board Meeting. Following the presentation, the Board determined that the present service level, which includes collection of recyclables and yard trimmings should continue to constitute the basic services to be included in the rate structure. A public hearing was held on May 17, 1990, at the conclusion of which the Board expressed its preference for a further consideration of a uniform rate structure. The final report dated July 3, 1990 submitted by Hilton, Farnkopf and Hobson is being transmitted to the Board, the refuse collectors and the affected cities. The report presents each of the July 1, 1990 rate alternatives included in the District staff analysis of the Valley Waste Management and Orinda-Moraga Disposal Service, Inc. rate applications, based on their unchanged current structure and their uniform rate structure; additionally, a phase-in of the uniform rate structure over a three-year period is presented. The presentation of the uniform rate structure for Pleasant Hill Bay Shore Disposal is based on current rates set on February 1, 1990, as a rate application for the 1990-1991 rate period was not submitted. A request was made by the Town of Danville for consideration by the Board of the implementation of a senior citizens discount during the current rate-setting process. District staff has advised a representative of the Town of Danville of the difficulty of implementing a discount program in one community because the refuse collector's operations span a number of communities. If the restructuring of collection rates being considered results in a lowered rate for single-can customers, the intent of the Town of Danville of providing rate relief to its senior citizens may thereby be achieved. commercial Recvclinq During the past year, residential curbside recycling programs have been successfully implemented throughout the District, with 13028-9/85 SUBJECT POSITION PAPER CONDUCT PUBLIC HEARINGS TO CONSIDER THE APPLICATIONE FOR REFUSE COLLECTION RATE INCREASES SUBMITTED BY VALLEY WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSAL SERVICE, INC., AND TO ESTABLISH REFUSE COLLECTION RATES EFFECTIVE JULY 1, 1990 PAGE DATE 5 OF 5 JulV 6, 1990 tonnages of recyclables being collected surpassing expectations. However, in order to meet the requirements of AB 939, which mandates the diversion from landfills of 25 percent of solid waste by 1995 and 50 percent by the year 2000, the recycling program needs to be expanded to commercial enterprises and multi- family units. On May 17, 1990, the Board of Directors approved the implementation of commercial recycling plans submitted by the three franchised refuse collectors. Because of the varied types of commercial enterprises and mUlti-family units serviced, commercial recycling programs must be custom-designed for each customer to obtain the desired results. Implementation of the commercial recycling programs is projected for late 1990, or within the first calendar quarter of 1991. It is the intention of District staff to propose that the commercial recycling increment to the July 1, 1990 collection rates be assessed based on a common implementation date over a prorated period which would provide for the staggered implementation of commercial enterprises and mUlti-family units over the course of the rate-setting fiscal period. The attachment to this position Paper presents the computation of the commercial recycling increment. Notices of the public hearings were published in the Contra costa Times, San Ramon Valley Times and Valley Herald on June 11, 1990 and July 2, 1990, and will be published in these newspapers on July 11, 1990; notices were published in the Contra Costa Sun on June 13, 1990 and July 4, 1990, and will be published on July 11, 1990. RECOMMENDATION: Conduct public hearings on July 12, 1990 to consider the applications for refuse collection rate increases submitted by Valley Waste Management and Orinda-Moraga Disposal Service, Inc., and establish refuse collection rates effective July 1, 1990. 13028-9/85 . Centra~ ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD ME~irfyF 12, 1990 NO. 5. CONSENT CALENDAR ffi. SUBJECT DATE July 2, 1990 APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH AIRLINE FOODS, INC., JOB 2081 - PARCEL 2, SAN RAMON AREA TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUB~E!rmlJ:s Hall Associate Engineer INITI!:Hlfif}\fle![llng Department/ Construction Division ISSUE: The property owner has proposed the construction of a sport court over a District 15 feet in width sewer easement. BACKGROUND: Marriott Corporation, a subsidiary of Airline Foods, Inc., is building a hotel development in San Ramon. The western side of the development is traversed by the District's easement. The District maintains two force mains in the existing easement, one 12- inch and one 14-inch cement lined and coated steel pipes. Various improvements were located in the District's easement based on the original design by Airline Foods, Inc., the owner. The owner has cooperated with District staff by reconfiguring their adjoining swimming pool/spa area to be completely clear of the District's easement. However, there was no area available on the remainder of the site to permit the relocation of the sport court. The sport court will be located as shown on the attached map and will be constructed of 6- inch thick concrete. The subj ect agreement is required to provide for the sport court encroachment and the removal of the sport court at the expense of the owner if required by the District. The agreement also gives the District the right to remove the fence along the owner's western property line, if needed, for emergency access. The agreement makes the owner responsible for replacing all improvements and landscaping within and west of the District's easement. Staff has determined that the proposed improvements and landscaping will not interfere with the present use of our sewers. The owner has paid the District's fee for processing the subject agreement. This project (the proposed agreement) has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve the Agreement relating to real property with Airline Foods, Inc., Job No. 2081, and authorize the President of the Board of Directors and the Secretary of the District to execute said agreement, and authorize the agreement to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT /OIV fit JSM f)JJfl RAB iPl( 1102A 9i8', DH ....................... .. ,I B!!!I_I 15' SEWER EASEME~;............ ...................................... . ;:: :m:~~:;mm:;:mmm:r::::~~:: ::~m~~mmm~m;iL~:~f:i :::; ... ................................. .................. .................~.... COURT . LLJ o o o o o o o I I I I I I I ____-1 I I I I I I I I I I L________~________ GA TEHOUSE '----, I I I I I I I r--------T-------- I I I I I I I I I I I I I I -~---~-~-~--~_. ENCROACHMENT. ..J o o D- C) Z - :i :E - ~ CJ) OOl QUI POWER POLE REAL PROPERTY AGREEMENT JOB 2081 PARCEL 2 SAN RAMON AREA . Central ~ontra Costa Sanitary aJistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF July 12, 1990 NO. 5. CONSENT CALENDAR n. SUBJECT APPROVE EASEMENT AGREEMENT WITH THE STATE OF CALIFORNIA, JOB 4618, PARCEL 1, MOUNT DIABLO STATE PARK AREA DATE June 29, 1990 TYPE OF AQJION APPROvE EASEMENT AGREEMENT SUBMITOe&ffiis Hall Associate Engineer INITIA~.fHerei~ing Department/ Construction Division ISSUE: The subject easement is required for the installation of the public sewer to serve the Macedo Ranch horseback riding staging area. BACKGROUND: The state of California is developing a staging area for horseback riding at the northern end of Green Valley Road in Alamo. A public sewer is required for the existing Rangers' residence and the new public restrooms. The subject easement will be granted through the use of an agreement and will create the required rights for installation and maintenance of the new public sewer. The agreement contains terms which protect both parties from liability because of actions of the other party. The agreement also restricts the use of the surface of the easement area, contains provisions to relocate the sewer facilities at the expense of the state and provisions for termination of the easement. The state has cooperated with the District in preparing the agreement and has made the changes requested by staff. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Authorize the President of the District Board of Directors and Secretary of the District to execute the subject easement agreement. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB I:JO?A 9.8', /);jf? INITIATING DEPT IDIV PUBLI C SEWER EASEMENT - u '74114'" "-8 ',Z.J'" . . . .. . u > .. . . . . .. 59 )I 40 41 ,~H ,,- ~... ~~ "'0. ~~ . . . ... . u > .. . . >- .. ..., . ~ ~ c > ,.",~ 8 47 46 50 SI 8 ".,... ',nI_N ~C) C)8 ..,.., OR , ." SS,.IPyc.n" g" ..,~ ,,- ".1I1Wt ,,- . . :: z . ..., u .... : a: . C) o . .. ,,,.IN Q a:: .... 16 _ RANGERS RESIDENCE - ;PUBLIC RESTROOMS PARKING AREA ,1'fH'" 5:!12 540 . WILD 4: py _ AGREEMENT FOR MACEDO RA~CH AREA, OF MT. DIABLO STATE PARK JOB 4618 ALAMO AREA . Centra. ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARS-ulEy'Nl~F, 1990 NO 5. CONSENT CALENDAR o. SUBJECT DATE QUITCLAIM SEWER EASEMENT TO KONRAD H. WESTPHAL, ORINDA AREA, JOB NO. 3326 June 29, 1990 TYPE1fpf>1l6~E QUITCLAIM OF EASEMENT Sumnm~ Hall Associate Engineer INITI~.fllree~'ing Department/ Construction Division ISSUE: Konrad H. Westphal, owner of property at 8 Charles Hill Circle in Orinda, has requested the District to quitclaim the subject easement. BACKGROUND: The subject easement was granted to Central Contra Costa Sanitary District in 1980 for a future sewer extension. The property owner wants to construct a wooden deck in a portion of the easement area. District staff has determined that the future sewer could be located along the southern line of the Westphal property to be clear of the proposed deck. Mr. Westphal has executed a new Irrevocable Offer of Dedication for the revised location. The property owner has paid the District's processing fee. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Mr. Konrad H. Westphal, Job No. 3326, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION l:jO~A 9.8', DH JSM RAB INITIATING DEPT IDIV I-9r . \fr \ \ \ \ \ LOT .38 / LOT 3.9 / / I QUITCLAIM EA~EMEN~}__ '.'..::::::::;=:;:;::}::., IIJ' ~ ~ II ::: " REPLACEMENT EASEMENT QUITCLAIM EASEMENT JOB 3326 PARCEL 4 ORINDA AREA . Central Contra Costa Sanitary Llistrict BOARD OF DIRECTORS PAGE 1 OF 3 NO 5. CONSENT CALENDAR p. POSITION PAPER BOARD MEETING <Jfuly 12, 1990 SUBJECT DATE July 2, 1990 AUTHORIZATION FOR P.A. 90-10 (DANVILLE) AND P.A. 90-11 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Slt}l~flfff~YHall Associate Engineer Parcel No. Area 90-10 Danville (7 8A5 ) 90-11 Danville (98C3) TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING INITtA T~n~n@E!'r ing Department Construction Division Owner Address Parcel No. & Acreage Syl and Karen Enea 1450 Enea Circle, suite 400 Concord, CA 94520 196-050-012 (0.864Ac.) Wayne T. Forsell, et ux, 122 Sonora Ave. Danville, CA 94526 208-042-005 (0.45Ac.) Remarks Lead Agency CCCSD Owner wants to build one new home on site. District to prepare "Notice of Exemption." Existing house with a failing septic system. District to prepare "Notice of Exemption." CCCSD RECOMMENDATION: Authorize P.A. 90-10 and P.A. 90-11 to be included in a future formal annexation. INITIATING DEPT !DIV I :jQ~A 9 8', DH REVIEWED AND RECOMMENDED FOR BOARD ACTION J1JfJ JSM RAB "J\ ~ ..,0 PROPOSED ANNEXATION P.A. 90-10 SoU B A.... V'- ~~ ,. \\,: AVE '" > w -' ~-' < > z o :E ~ =3C :\:\t::::t:}~:}~:}}~t:}t~:::::{:~:}~:~:~r:::\:})}~)PW.( z < en ~~ -- -- ..... ~i 588 PROPOSED ANNEXATION P.A. 90-11 J . Central ~ontra Costa Sanitary uistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF July 12, 1990 NO 5. CONSENT CALENDAR q. SUBJECT CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND APPORTION ASSESSMENT AMOUNTS AND AUTHORIZE RECORDING OF SAID DIAGRAM, LOCAL IMPROVEMENT DISTRICT 56, WALNUT CREEK AREA DATE June 29, 1990 TYPAi?po~IF~ONMENT OF LID BONDS SUBMBEHMls Hall Associate Engineer '~~~flggtEWg Department/ Construction Division ISSUE: The property owners, Tad L. Wheeler, et ux, and Foster Donaldson, et ux, have requested this District to apportion the bond which is outstanding on a parcel of land in Local Improvement District (LID) 56. BACKGROUND: The original parcel in LID 56 which was assigned assessment number 56-7 has recently been split into three parcels. The new parcels are shown on the attached amended assessment diagram and are assigned assessment numbers 56-33. -34, and 56-35. In accordance with Section 8730 of the Streets and Highways Code, the District is required to apportion the LID bond amount on the original parcel to the newly created parcels. The County Auditor can then prepare a tax bill for each new parcel. The original parcel of land received two units of assessment and has now been split into three parcels. The District required the property owners to extend a public sewer main to provide sewer service to their newly created third parcel. Thus, no equalization fee will be collected because the cost of this sewer extension was greater than the original unit of assessment. The property owners have requested that the existing bond be split equally among the three new parcels of land. The following is a summary of the apportioned assessments: original Assessment No. Assessment Amended Assessment No. Amended Assessment Amount 56-7 $18,620.69 56-33 56-34 56-35 $6,206.90 $6,206.90 $6,206.89 RECOMMENDATION: Confirm the amended assessment diagram and apportion assessment amounts and authorize the recording of said diagram. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB ENG. I:J02A 98', i)jy' DH IIJfJ INITIA TING DEPT IDIV ~ "e" ~ ,'- ~ @ ~ . . ~ ~'I"l ~ lU .... ~ ~~ ~~ ~l\j BROOIA WAY --- AI 58" 25'//"w 23'1.76 /58.60 "An ~ 1'8" ~ @ (). @ '- p.M. 23 WALNUT CREEK OPEN SPACE AREA APPORTION L.I.D. BOND L.l.D. 56-7 WALNUT CREEK AREA . Central Contra Costa Sanitary Oistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD M~~lyOF12, 1990 NO 5. CONSENT CALENDAR r. SUBJECT ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEED- INGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO.58 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN CAMINO AMIGO IN TOWN OF DANVILLE DATE July 6, 1990 TYPE OF ACTION INITIATE LID 58 SUBMfili!'WrUs Hall Associate Engineer I~Wijr.fi~~ri~g Department/ Construction Division ISSUE: Board action is required to adopt resolutions to begin the process of creating Local Improvement District (LID) No. 58. BACKGROUND: A group of 25 property owners living on Camino Amigo in the Town of Danville have petitioned this District to form a LID for the purpose of financing and constructing a public sewer system which will benefit their properties. The proposed sewer includes approximately 1900 feet of 8-inch sewer main which will serve the proponents' 25 existing properties with the potential to provide service to 6 nonproponent properties also included in the LID boundaries. The 31 properties, which have been recently annexed to the District, all have existing homes. No new residences will be constructed in the service area of the proposed sewer pipeline. A map showing the LID boundaries and the proposed sewer location is attached as Exhibit A. Mr. David B. Hop is the LID engineer and will design the sewers. Legal services will be provided by Sturgis, Ness, Brunsell and Sperry. Their fees will be included in the total LID costs. Funds will also be included in the LID proceedings to cover all District staff costs in providing support during design and construction of the LID facilities. A preliminary cost estimate for the LID improvements, including construction, engineering, District fees and charges, bond counsel, and bonding is $220,000.00. A more accurate estimate of the construction cost will be made after the design of sewers is complete. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under CEQA Statute Section 21080.21 since it involves the construction of a sewer pipeline less than one mile in length in a public right-of- way. If the Board approves proceeding with this LID, a Notice of Exemption will be filed with the County Clerk. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB 1102A 9'8~, (j. DH lfrP INITIATING DEPT IDIV SUBJECT POSITION PAPER ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEED- INGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO. 58 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN CAMINO AMIGO IN TOWN OF DANVILLE 2 3 PAGE OF DATE June 28,1990 The following resolutions are presented for adoption by the Board to initiate the LID, which will be formed under the Municipal Improvement Act of 1913: 0 Resolution accepting petitions 0 Resolution approving boundary map 0 Resolution approving agreement for legal services 0 Resolution approving agreement for engineering services 0 Resolution requesting consent to conduct assessment proceedings from the Town of Danville. RECOMMENDATION: 1. Adopt a resolution accepting petitions to initiate Local Improvement District proceedings. 2. Adopt a resolution approving proposed boundary map. 3. Adopt a resolution approving agreement for legal services. 4. Adopt a resolution approving agreement for engineering services. 5. Adopt a resolution requesting consent to conduct assessment proceedings from the Town of Danville. 1302B-9/85 .. BOUNDRY LOCA TI ON MAP NOT TO SCALE CAMINO AMIGO ASSESSMENT DISTRICT LOCAL IMPROVEMENT DISTRICT NO.58 DANVILLE AREA . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF July 12, 1990 NO. 6. ADMINISTRATIVE a. SUBJECT DATE July 6, 1990 CONSIDER A REQUEST FOR REFUND OF SEWER SERVICE CHARGES FOR A PERIOD WHICH EXCEEDS THE DISTRICT'S MAXIMUM TIME LIMIT TYPE OF ACTION CONSIDER REFUND REQUEST SUBMITTED BY steve Elsberry, Senior INITIATING DEPT IDIV Administrative/Finance & ISSUE: A request for a refund of all Sewer Service Charges paid has been submitted on behalf of Maria Vergnes whose home is not connected to the sewer system. BACKGROUND: The attached letter is written by Mr. A. Allen Kade on behalf of Maria Vergnes, 1002 Hacienda Drive, Walnut Creek. The information provided in this position Paper regarding the circumstances on which the request for refund is made is based on Mr. Kade's letter. District staff has verified the fact that the home is not connected to the sewer system, and the amount of sewer service charges collected. Mrs. Vergnes is 95 years old, unable to read, write or hear due to her advanced age, and receives a monthly income of $600. When Mrs. Vergnes' home was built approximately forty years ago, a sewer permit was obtained, but never used, and the home was connected to a septic system instead. The septic system is failing, and Mrs. Vergnes cannot afford to have it repaired or to pay a contractor to connect her home to the sewer system. A quotation of $1,960 was obtained from a contractor to connect the property to the sewer system and to properly abandon the septic tank. Mr. Kade requests the Board to consider refunding the entire Sewer Service Charges collected since implementation of the charge in 1976-1977, which totals $1,523. The District's policy, adopted on August 25, 1988, provides for a limit on Sewer Service Charge refunds to four years; the amount refundable based on a four year limit would be $596. The District's policy allows payment of interest on the refunded amount only in instances when the overpayment is caused by District error, and not due to the property owner's failure to inform the District that the property is on a septic system and not connected to the sewer system. If the entire $1,523 is refunded, it should be on the basis of a one- time action and should not be considered as precedent-setting. Mr. Kade was notified that this matter would be considered at this Board Meeting. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ SE WF PM ENG. INITIATING DEPT/DIV. 1302A-9/85 SUBJECT POSITION PAPER CONSIDER A REQUEST FOR REFUND OF SEWER SERVICE CHARGES FOR A PERIOD WHICH EXCEEDS THE DISTRICT'S MAXIMUM TIME LIMIT PAGE 2 DATE OF 5 July 6, 1990 RECOMMENDATION: Consider the requests made on behalf of Maria Vergnes for a variance from the District's policy which limits refunds of Sewer Service Charges to four years, and for a refund of the entire $1,523 paid over a fourteen year period. 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J ~ tA-.I S ~ c'AL I LAJ 1.-;' c-L sL. ,l'vee J AI .~ ~ IJ~ ffi4-J7 ~ #AJY c1~S/-'~~ sA- ~ a"J (19A..J'I,a c..:I- C/..-J tJ ~ - ~ 4Jt,A.) ~J~ /0 4/w;,J eel W,4/NJ OteceL e /4 C)~J?l r ,4~ - 9(/7 - -:;2.-/CJo ~J y~ V1~ 4t/€-b<- c::;P C#~ eL c:} If P1 ~d; K) (/,.:7 .-27-<--....-S CENTRAL CONTRA COSTA SANITAF ISTRICT PERMIT: 083648 5019 Imhoff Place, Martinez, CA 94553-4392, (41:..,689-3890, Fax (415) 676-7211 DATI: INSPECTION PERMIT FOR SEWER WORK REQUESTEDW.C. AM. PM. PERMISSION IS GRANTED TO THE UNDERSIGNED PERMITTEE TO PERFORM THE DESCRIBED. LISTED, OR NOTED WORK PURSUANT TO THE CODE OF THE CENTRAL CONTRA COS SANITARY DISTRICT. PERMITTEE SHALL ADVISE THE DISTRICT 24 HOURS IN ADVANCE OF BEGINNING OR RESUMING WORK. PERMITTEE AGREES BY ACCEPTANCE OF THIS PEAr TO ABIDE BY ALL PROVISIONS OF THE DISTRICT CODE AND STANDARD SPECIFICATIONS. PERMITTEE TO OBTAIN ENCROACHMENT PERMITS FROM THE GOVERNMENTAL AGENCII WHEN NECESSARY. THIS PERMIT SHALL BE VOID IF THE WORK IS NOT COMPLETED WITHIN 6 MONTHS OF THE DATE OF ISSUANCE. SEWER LOCATION SKETCH 6- N SIDE SEWER INSPECTION RECORD PIPE SIZE TYPE JOINT LENGTH PIPE SIZE TYPE JOINT LENGTH START OF WORK DISTANCE FT. FROM STRUCTURE NO. COVER AT CONNECTION: MAIN: FT.; P.L. FT. BW DEViCE 0 PUMP 0 SEPTIC FILLED 0 REMARKS ACCEPTED BY DATE (INSPECTOR) POSTING VERIFIED BY DATE (ENGINERRING DEPT) LOT ADDRESS 1002 HACIENDA DR APN 179-100-002-7 JOB 1558 ATLAS: 75C2 TRACT: CITY: WALNUT CREEK OWNER: MARIA VERGNES PHONE: RECEIPT: 23308 DATE: 05-23-90 WORK AUTHORIZED NO CHG D UNITS 1 Contractor -e Centra~ ;ontra Costa Sanitary Jistrict BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 2 NO. 7. ENGINEERING a. SUBJECT DATE AUTHORIZE EXECUTION OF AN AGREEMENT WITH CH2M HILL FOR CONSTRUCTION MANAGEMENT SERVICES DURING DESIGN OF THE HEADWORKS FACILITIES EXPANSION PROJECT, DP 20069 SUBMITTED BY Douglas J. Craig Senior En ineer TYPE OF ACTION AUTHORIZE AGREEMENT Department Division ISSUE: Authori zat i on by the Board of Di rectors is requi red for the General Manager-Chief Engineer to execute a Professional Services Agreement in an amount greater than $50,000. BACKGROUND: In March 1989, the facilities plan for the Headworks Expansion Project was completed. The facilities plan recommended that the existing headworks be abandoned, and that a new headworks facility be constructed with a near-term capaci ty of 260 mgd. The recommended new headworks faci 1 i ty wi 11 conta in i nfl uent pumpi ng, screeni ng of wastewater flows, flow meteri ng, and wastewater sampling. Other recommended facilities include a new influent diversion structure, odor control equipment, improvements to the plant electrical system, relocation of shop and office space, and pipelines to route flows to various locations. The predesign of the Headworks Expansion Project was completed in December 1989, and the Board authorized the execution of an agreement the James M. Montgomery Consulting Engineers for the final design of the project in February 1990. Work on the final design is approximately 40 percent complete. Design is scheduled to be complete in March 1991 and award of a construction contract is scheduled to occur in June 1991. The current, preliminary estimate of the total project cost is $32,000,000. Because of the size of this project and the magnitude of other ongoing capital improvement projects, it is necessary to retain full-service construction administration assistance for the Headworks Project. Proposals for construction management services on the Headworks Expansion Project were received from four consultants: CH2M Hill, Harris and Associates, James Montgomery Engineers, and John Carollo Engineers. The proposals were reviewed, interviews were conducted, and CH2M Hill has been selected as the recommended firm to provide construction management services on the Headworks Expansion Project. On previous District projects, it has been common practice to initiate construction management services at or near the completion of the design phase. Due to the complexity of this project, staff feels it is desirable to begin the construct ion adrni ni strat i on activity at the 50 percent design poi nt. Thi s arrangement allows an independent review in the following areas: REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DJC DRW RAB INITIATING DEPT./DIV. l7~ e 0tvJ fit(} SUBJECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH CH2M HILL FOR CONSTRUCTION MANAGEMENT SERVICES DURING DESIGN OF THE HEADWORKS FACILITIES EXPANSION PROJECT, DP 20069 POSITION PAPER PAGE 2 OF 2 DAT~ul y 9, 1990 o Construction sequencing and schedul ing requirements (the project will require intricate sequencing to keep the plant operational during construction). o General review of the drawings for constructability and bidability. o Equ i pment procurement and details for coord i nat ion duri ng construct ion (some sole source or prequalification specifications are anticipated). An agreement has been negotiated wi th CH2M Hi 11 for construction management services during design with a cost ceiling of $69,493. This cost of services represents slightly less than three percent of the total estimated Headworks construction management services budget. A subsequent agreement with CH2M Hill for construction management services during construction will be submitted to the Board for approval prior to the commencement of construction. In compliance with the District's CEQA guidelines, a Negative Declaration was prepared for this project and approved by the Board on December 21, 1989. A Notice of Determination has been filed with the State of California and the County Clerk. The Headworks Facilities Expansion Project is included in the 1990-91 Capital Improvement Budget starting on page TP 13. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Cost Reimbursement Agreement with a cost ceil ing of $69,493 with CH2M Hill for construction management services during design of the Headworks Facilities Expansion Project, DP 20069. 13026-9/85 . Centra. ~ontra Costa Sanitar) .Jistrict BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 3 NO. 7. ENGINEERING b. SUBJECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH G.S. DODSON & ASSOCIATES FOR DESIGN OF THE MARTINEZ PUMPING SYSTEM IMPROVEMENTS PROJECT, DP 4682 DATE Jul 9 1990 TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY Curtis W. Princi al Department Division ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute a Professional Services Agreement in an amount greater than $50,000. BACKGROUND: The Martinez sewer system was annexed into the District in 1967. In 1970, the Martinez, Fairview, and Maltby pump stations were placed into service to convey wastewater from Martinez to the District treatment plant. The Fairview and Maltby pump stations were new facilities. The Martinez Pump Station, which was over 20 years old at the time was modified to convey wastewater to the Fairview Pump Station. Capacity and safety concerns at the three Martinez pump stations were identified in the District-wide Pump Station Master Plan which was completed in December 1988. A detailed evaluation of the pump station improvement alternatives was conducted under the Mart i nez Pumpi ng System Improvement Study wh i ch was completed in March 1990. The recommended improvements at the Maltby and Fairview pump stations include increased capacity, safety, and reliability by means of new motors, variable speed drives, standby power, electrical controls, and ventilation. The existing Martinez Pump Station is approximately 40 years old. It is badly in need of upgrading and rehabilitation. Several alternatives were evaluated to expand the capacity and improve safety and reliability of the Martinez Pump Station, including upgrading the existing facility or constructing an all new pump station. Based on a comparison of the alternatives, staff recommends that a new Martinez Pump Station be constructed at the existing site. Based on the engineering evaluations, the ultimate wet weather flow from the Martinez area will be 16 MGD. The Martinez, Fairview and Maltby Pump Stations will be upgraded to a capacity of 12 MGD under this project. A flow equalization basin is proposed to be constructed at the Martinez Pump Station when wet weather flows exceed 12 MGD which is estimated to be in the year 2010. Staff recommends that the design of the new Martinez Pump Station and the upgrading of the existing Fairview and Maltby pump stations be completed by G.S. Dodson & Associates. G.S. Dodson & Associates was selected to provide REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/B5 CWS DRW RAB ~ SUBJECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH G.S. DODSON & ASSOCIATES FOR DESIGN OF THE MARTINEZ PUMPING SYSTEM IMPROVEMENTS PROJECT, DP 4682 POSITION PAPER PAGE 2 OF 3 DAT~uly 9, 1990 engineering services for the project following an evaluation process including a wri tten proposal and formal i ntervi ew of three consul t i ng fi rms. Dodson prepared the District's Pump Station Master Plan and also prepared the Martinez Pumping System Improvement Study. Dodson's performance has been good and the firm has extensive experience in design of water and wastewater pump stations. A Cost Reimbursement Agreement has been negotiated with G.S. Dodson & Associates with a cost ceiling of $729,471. The proposed new Mart i nez Pumpi ng Stat i on and improvements to the exi st i ng Fairview and Maltby pumping stations are included in the 1990-91 Capital Improvement Budget (pages CS-85 through CS-86). The preliminary project cost estimate as listed in the draft 1990-91 budget is $6,420,000. The District will prepare an environmental evaluation of the project. Depending on the potential project impacts, preparation of a Negative Declaration or an Envi ronmental Impact Report may be requi red in accordance with Di stri ct CEQA Guidelines. The appropriate CEQA documentation will be prepared by the District or by an outside consultant at that time. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Cost Reimbursement Agreement with a cost ceil ing of $729,471 with G.S. Dodson & Associates for the Martinez Pumping System Improvements Project. 1302B-9/85 ... , ' ATTACHMENT I MARTINEZ PUMPING SYSTEM IMPROVEMENTS PROJECT FINAL DESIGN COST COMPONENTS Desion and Soecial Services by G. S. Dodson and Associates o Preparation of Plans and Specifications Draft O&M Manual Preparation $712,744 16.727 Special Services o o o o Geotechnical and Seismic Evaluation Utility Potholing Value Engineering Interim Safety Improvements Design 40,000 5,000 32,000 8.642 Subtota 1 District Force Account o o o o Engineering Survey Construction Review Plant Operations Department Review 102,200 10,000 7,000 7.000 Subtota 1 Miscellaneous Costs o o o Lega 1 Printing Contingency 5,000 15,000 25.000 Subtota 1 $729,471 85,642 126,200 45.000 $986.313 . Central ~ontra Costa Sanitary ...,istrict BOARD OF DIRECTORS PAGE 1 OF POSITION PAPER BOARD MEETING OF Jul 12 1990 NO. 7. ENGINEERING c. SUBJECT DATE AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS TO Jul 9, 1990 EXECUTE AN AGREEMENT WITH CONTRA COSTA COUNTY TYPE OF ACTION FOR MEMBERSHIP IN THE CONTRA COSTA COUNTY COMPUTER MAPPING SYSTEM AND GEOGRAPHIC INFORMATION AUTHORIZE AGREEMENT SYSTEM SUBMITTED BY Regine Siebenmorgen Engineering Support Supervisor INITIATING DEPT./DIV. Engineering Department Engineering Division ISSUE: Authorization by the Board of Directors is required for the Board President to execute an agreement with another public agency. BACKGROUND: After conducting a feasibili ty and implementation study, the District recently installed an automated mapping/computer-aided drafting (AM/CAD) system to provide more accurate, complete, and timely sewer mapping and facilities as- built services. Contra Costa County has implemented a Computer Mapping System (CMS) wi th the intent to convert the entire County landbase from a manual to electronic format. As the first step, the County recently awarded a contract to have a large portion of the County landbase (base maps) digitized by an outside vendor. Most of the cities and special districts within the County use the County basemaps to prepare specific facility or service area maps. The District uses the County basemaps to prepare the sewer system maps and other specific District maps that are used by staff and the public. To finance the cost of the conversion of the landbase, the County is offering membership in CMS to public agencies within the County. Under the terms of the proposed Agreement for the District's membership in CMS, the County will provide base map books, tape transfer of the CMS landbase, related geographical information, and landbase updates. The County agrees to continually update the CMS to ensure that all newly-created parcels are added to the system within four weeks of filing of a parcel with the County Recorder. There is an annual fixed fee and variable cost associated with CMS. The fee is an annual membership fee. This fee is based on an annual 10 cents per parcel charge. Based on the current number of parcels in the District, this fee will amount to $9,979 per year. 1302A-9/85 CWS DRW RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. p 0; O~I l/J{l SUBJECT AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS TO EXECUTE AN AGREEMENT WITH CONTRA COSTA COUNTY FOR MEMBERSHIP IN THE CONTRA COSTA COUNTY COMPUTER MAPPING SYSTEM AND GEOGRAPHIC INFORMATION SYSTEM POSITION PAPER PAGE 2 OF 2 DATE July 9, 1990 The variable cost covers the cost of processing, printing, assembling and shipping, and data development that is requested by the District. The variable costs associated with this agreement are estimated to be $3,000 annually. To help finance the County's cost of landbase development, the County's agreement required cities and agencies to prepay five years of annual membership fees. PrepaYment for five years would be $49,897. Upon prepaYment, the annual membership fee will be "locked in" for the five year period. The five year period will start when the District has received base maps for at least 90 percent of the service area. Membership can be terminated at any time upon 30 days written notice. There are several initial and long-term benefits to becoming a member of the County CMS. One benefit is that the District will not have to digitize the County landbase which results in a savings of approximately $75,000 in initial digitizing costs. In addition, the District will receive electronic updates to the landbase (i.e., addition of subdivisions) on a regular basis. This information will save time and labor because staff will not have to input these annual map data updates. Also, working closely with the County and other agencies will help the District gain experience and knowledge applicable to its own implementation. In addition, being a member of CMS will establish a regional landbase with other agencies and may ultimately provide for electronic data and information exchange between agencies. The cost for the initial CMS membership fee is included in the 1990-91 Capital Improvement Budget (pages GI-10 through GI-12). RECOMMENDATION: Authorize the President of the Board of Directors to execute an agreement with Contra Costa County for membership in Contra Costa County Computer Mapping System and Geographic Information System. 13028-9/85 --- - !-_.,-~.__._."-----..---- . Central Contra Costa Sanitary District . BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF Jul 12 1990 NO. 8. LEGAL/LITIGATION a. SUBJECT DENY CLAIM FOR DAMAGES FROM KENNETH J. CROW DATE June 20 1990 TYPE OF ACTION DENY CLAIM SUBMITTED BY INITIA TING DEPT DIV Jack E. Campbell Administrative Operations Manager Administrative/Risk Mana ement ISSUE: Mr. Kenneth J. Crow, an employee of County Quarry Products, Inc., has filed a claim against the District. Claim denials require action by the Board of Directors. BACKGROUND: In December of 1989, Mr. Crow, while working as a laborer for the above company, allegedly was pulled into a concrete crusher and received serious injuries. The only connection with Central Contra Costa Sanitary District is that County Quarry Products, Inc., a private company, leases the site for their business from the District. They are located on Parcel C2 which is north of Imhoff Drive between Grayson and Walnut creeks. County Quarry Products is a concrete recycler that crushes salvaged chunks of concrete into a form of aggregate which can be used for new construction projects. Under the terms of their lease, they have indemnified the District against claims, and the staff recommends that this claim be denied because the District has no involvement with the County Quarry Products operations which allegedly are the source of this claim. RECOMMENDATION: Deny the claim from Kenneth J. Crow, and refer to staff for further action as needed. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT IDIV 1~ PM Me.... fUR.. KA 1302A-9185 ...,-"'._~- ~--'""'~-'-'--'--'-"~""_.'-------' -"'~-----"'---"'~"~""'-'-''''-'-''-'.''-''--~'-'-'---'