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Home My WebLink AboutAGENDA BACKUP 05-31-90 . Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF2 SUBJECT NO. 4. CONSENT CALENDAR a. DATE QUITCLAIM SEWER EASEMENT TO STEPHEN E. HARRIMAN, ET OX, JOB 1564 - PORTION OF PARCEL 20, ORINDA AREA TYPE OF ACTION APPROVE QUITCLAIM OF SEWER EASEMENT SUBMITTED BY Dennis Hall Associate En ineer INITIATING DEPT/DIV Engineeri~g De~a:t~ent/ ISSUE: The Harrimans have requested the District to quitclaim the subject easement. BACKGROUND: The subject easement was granted to this District at no cost in 1949. It was created to serve the Harriman's property and the adjoining property on the east side of the Harriman's property. In order to make best use of their property, the Harrimans had a home designed which encroached into the subject easement. A new sewer has been installed to be clear of the new home and a replacement sewer easement was granted to the District in August, 1989. The replacement sewer will serve the Harriman's property and their neighbor to the east. The original sewer main has been abandoned and, therefore, the subject sewer easement is no longer needed. The property owner has paid the District's quitclaim processing fee. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Stephen E. Harriman, et ux, Job 1564, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. w MMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. 1302A-9/85 DH JSM RAB SOUTHWOOD 32 EASEMENT HOUSE 1-1 " F>RI t.. 1 ^ " , h , ," v 1-\1" H~\RR!Mt\N Pr'c (......, ^ :"'\("'l ~ '-...... ,,...\t..,,:\.,., QUITCLAIM EASEMENT JOB 1564-Parcel 20(ptn.) ORINDA AREA . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 Ma 31 1990 NO. 4. CONSENT CALENDAR b. POSITION PAPER BOARD MEETING OF SUBJECT DA TE DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRA- Ma 16 1990 TOR IN ACCORDANCE WITH ARTICLE III, SEC. 3.3. B , TYPE OF ACTION 3.4.B OF THE MEMORANDUM OF UNDERSTANDING BETWEEN C.C.C.S.D. AND THE EMPLOYEES' ASSOCIATION, PUBLIC PERSONNEL EMPLOYEES' LOCAL NO. 1 SUBMITTED BY INITIATING DEPT IDIV Paul Morsen General Mana er Administrative/personnel ISSUE: In accordance with the Memorandum of Understanding (M. o. U. ) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees Union, Local No. One (Local No.1), the Board shall employ an arbitrator to render a recommendation when disciplinary actions are appealed to the Board level. BACKGROUND: Mr. Wayne Masten, Plant Operator II, Plant Operations Department, received a disciplinary action for violation of District rules. Mr. Masten appealed this action and received a hearing under the discipline provisions of the current Memorandum of Understanding between the parties. Mr. Masten was dissatisfied with the Hearing Officer's decision and has exercised his further appeal rights. Accordingly, he has appealed to the Board of Directors under Article III, Section 3.3.B and 3.4.B of the current M.O.U. which reads, in part, as follows: "B. Appeal to Board of Directors Permanent employees dissatisfied with the Hearing Officer's decision, only in matters relating to suspension, reduction in rank or payor dismissal, may appeal to the Board of Directors pursuant to the procedures set forth herein. 3 . 4 APPEAL A. General An employee, except as provided in Sections 4-410, 4-411, 4-412, and 4-415 in Chapter 4 of the District Ordinance Code, may appeal the Hearing Officer's decision by appealing to the Board via filing a written request for hearing with the Secretary of he District within five (5) working days of receipt of the Hearing Officer's decision. The Secretary shall calendar the matter at the next regularly scheduled Board Meeting in keeping with established guidelines for calendaring an agenda item. B. Board Shall Designate Representative to Hear Appeal The Board shall employ a neutral third party to hear the appeal REVIEWED AND RECOMMENDED FOR BOARD ACTION SUBJECT POSITION PAPER DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRA- TOR IN ACCORDANCE WITH ARTICLE III, SEC. 3.3.B , 3.4.B OF THE MEMORANDUM OF UNDERSTANDING BETWEEN C.C.C.S.D. AND THE EMPLOYEES' ASSOCIATION, PUBLIC EMPLOYEES' LOCAL NO. 1 PAGE DATE 2 OF 2 Mav 16. 1990 and to recommend action to the Board. C. Adopt or modify Recommendation The Board may adopt, reject, or modify the recommendation of the Board-appointed neutral third party. The decision of the Board is the final action of the District." RECOMMENDATION: Authorize staff to secure the services of an arbitrator according to the M.O.U. process in the matter of the appeal of Mr. Wayne Masten. 13028-9/85 . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING oMay 31, 1990 NO. 5. SOLID WASTE a. DATE May 29, 1990 SUBJECT FURTHER CONSIDERATION OF REQUEST FOR CONSENT TO THE ASSIGNMENT OF THE ORINDA-MORAGA DISPOSAL SERVICE, INC. FRANCHISE AGREEMENT TO W. DOUGLAS LOMOW, ET AL TYPE OF ACTION CONSIDER ASSIGNMENT REQUEST SUBMITTED BY Walter Funasaki, Finance Officer INITIATING DEPT.lDIV Administrative/Finance & Accounting ISSUE: Further consideration of the request by orinda-Moraga Disposal Service, Inc. for the consent of the District to the assignment of its franchise agreement to W. Douglas Lomow, et al was scheduled for the May 31, 1990 Board Meeting. BACKGROUND: A public hearing was held on May 17, 1990 to consider the request by the franchisee for consent to the assignment of the franchise agreement. Information obtained in the form of responses by Mr. Lomow to the District's request was provided in attachments to the position paper. certain information considered noteworthy was reviewed at the public hearing, including the intended ownership interests by Mr. Lomow and other investors, and a franchise agreement provision with which Mr. Lomow indicated disagreement. District staff notified the Board of Directors that a clearer understanding of the assets and liabilities to be retained by the franchisee and its continuing commitments to the former owners was desired. The Board approved continuing consideration of the assignment request to the next Board Meeting to enable staff to obtain such understanding. Following the May 17, 1990 Board Meeting, Mr. Lomow was contacted and requested to provide District staff with a copy of the terms of purchase. In response to a letter from Mr. Lomow dated May 22, 1990, District staff prepared its request in written form. Both letters are attached to this position Paper. A review of the purchase agreement provisions was performed on May 29, 1990 in the offices of the attorney representing the current owners of the company. As a result of performing the review, District staff believes that the general purchase terms are not inimical to the assignment being approved; however, the following commitments to the current stockholders, which are embodied in the purchase agreement, will present rate-setting issues to be addressed next month: leasing equipment formerly owned by the franchisee from the former stockholders; consulting payments; non- compete paYments; continued health care premiums; and an emploYment REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT/DIV. ~ 1302A-9/85 WF PM SSS/Position Paper #3/0-MTOLOM.REQ SUBJECT FURTHER CONSIDERATION OF REQUEST FOR CONSENT TO THE ASSIGNMENT OF THE ORINDA-MORAGA DISPOSAL SERVICE, INC. FRANCHISE AGREEMENT TO W. DOUGLAS LOMOW, ET AL POSITION PAPER 2 PAGE OF 5 DATE May 29, 1990 agreement with the General Manager. The closing of the purchase is conditioned on the District's approval of substantially all of the transactions cited above which are included in the rate application, as well as the District's approval of the assignment of the franchise agreement. Reference is made in the purchase agreement agreement to be prepared at a later date. advised that the District will require a agreement when it is prepared. to a detailed formal Mr. Lomow has been review of the final Mr. Lomow will be advised by letter that the fact that the District has received the information provided in the attachments to the position Paper and may chose to approve the assignment should not be interpreted as ratification of the responses provided, nor should assent to any alteration of the obligations contained in the franchise agreement be inferred. RECOMMENDATION: District staff recommends that assignment of the Or inda -Moraga Disposal service, Inc. franchise agreement to W. Douglas Lomow, et al proceed with the clear understanding by all parties that the action to approve the assignment does not commit the Board whatsoever regarding the rate-setting issues embodied in the contemplated purchase agreement. 13028-9/85 Central Contra Costa Sanitary District 5019 Imhoff Place Martinez. California 945534392 (415) 6893890 FAX: (415) 676.7211 May 23, 1990 ROGER J. DOLAN General Manager ChleJ Engineer JAMES 1. HAZARD Counsel Jor the District (415) 938.1430 JOYCE E. McMILLAN Secretary oJ the District Mr. W. Douglas Lomow P.O. Box 8063 Boise, ID 83707 Dear Mr. Lomow: In considering the request for consent to the assignment of the franchise agreement between the District and Orinda-Moraga Disposal Service, Inc., the District requested certain information, including the terms of the purchase agreement. While some of the purchase terms were provided in your response to our request for information, other terms, which we believe are relevant, were not. We have, therefore, requested a copy of the purchase agreement to review; however, in consideration of your concerns regarding public disclosure, we have proposed that the review of the terms of the agreement occur at the office of the refuse collector, and that no copies of the agreement be retained by District staff. A full understanding of the purchase terms by the District is necessary for the following reasons: o to assess whether any changes to the assets and liabilities of the company which may be contemplated would affect the ability of the company to fulfill its service obligations under the franchise agreement. o to evaluate all commitments and obligations which the company would have to the former owners in the form of payments, employment agreements, lease agreements, assumption of obligations, and other financial relationships. I believe that a review of the purchase agreement in its present form by District personnel will enable staff to make a recommendation to the Board at the May 31, 1990 Board Meeting. As you suggested, an independent third party may be appropriate to review the more detailed final agreement. Mr. Lomow Page 2 May 23, 1990 Your concerns regarding disclosure to the general public are appreciated. I think that the procedure I have suggested in this letter should allay those concerns, and lead to a mutually satisfactory resolution. Please advise me of your decision by May 25, 1990 in order that Board consideration can be completed on May 31, 1990. SI:' Paul Morsen Deputy General Manager PM/WF/hb SSS/W.Funasaki#3/Lomow.ltr MAY-::Z::Z-"'" 'WI::. ~ ~ : Id~ r . 1::.1 ~ 'DISPOSE. ALL P.o. Box 8063 Boise, Idaho 83707 May",22, 1990 To: Mr. Paul Morsen, Assistant General Manager Central Contra Costa Sanitary District From: Doug Lomow Subject. Request for Approval of Transfer of Ownership Orinda-Moraga Disposal Service, Inc. In recent discussions with the District, you confirmed that I have co-operated fully, and have clearly demonstr- ated my willingness, credibility and capability to assume the ownership of Orinda-Moraga. % have also confirmed my willingness to work with the District and within the frame- work of the existing contract. Yet two matters are hinder- ing our mutual progress to getting on with business. First, the District continues to treat the two distinct issuesl Transfer of OwnerShip, and the Annual Rate Review; as one issue. This is complicating these two simple and separate issues, and confusing some of your own Board members. The Navones and I have clearly separated same, and we are not making the District's approval of one, contingent upon the other, from the District's standpoint. Second, your eleventh hour request for yet further information, which is purely private and between the parties, is disap- pointing. We have and will continue to answer all relevant questions respecting the proposed transaction. However, it appears to us that an attempt is being made to manipUlate the situation to a "what have they to hide?" standpoint. In our opinion, this would be a demonstration of bad faith on the District's part. W. hope that this is not the case. From the very outset we have provided you with all of the information reasonably requested and that we believed you needed to know. This practise will continue. However, further requests for additional information must be in writ- ing1 must clearly spell out why you need the additional information, and detail how such information will be treated with respect to publiC disclosure. w. do not desire that our relationship deteriorate over this matter, but we must insist on our right to privacy. I look forward enthUSiastically, to working closely with the District, and carrying on the "Orinda-Moraga Tradition" of flexibility and exemplary service. . LeadershlD In Intearat.-tt WAfa:tA MAn....,."""'..... . . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 9 POSITION PAPER BOARD MEETING OF May 31, 1990 NO. 8. BUDGET & FINANCE a. DATE May 25, 1990 SUBJECT RECEIVE THE 1990-1991 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET FOR TYPE OF ACTION REVIEW BUDGET REVIEW SUBMITTED BY INITIA TING DEPT.lDIV. Walter Funasaki, Finance Officer Administrative/Finance & Accountin ISSUE: The 1990-1991 Operations and Maintenance (O&M) Budget and the Self-Insurance Fund Budget are being submitted for review at the May 31, 1990 Board Meeting, and are scheduled for approval at the June 8, 1990 Board Meeting. BACKGROUND: The 1990-1991 O&M Budget expenses total $25,494,243 which exceed the 1989-1990 budgeted expenses of $23,630,735 by $1,863,508, or 7.9 percent, and the 1989-1990 projected actual expenses of $23,144,985 by $2,349,258, or 10.2 percent. Explanations for significant departmental expense variances between 1990-1991 budgeted expenses and 1989-1990 projected actual expenses are provided following each departmental expense summary within the separately bound budget document. The expense accounts in the 1990-1991 O&M Budget document are presented in a classified format to provide subtotals by major account categories. These categories are: Labor (comprised of Salaries and Wages and Employee Benefits); Directors Fees and Expenses; Chemicals, Utilities; Repairs and Maintenance; Hauling and Disposal; Professional and Legal Services; outside Services; Self-Insurance; Materials and Supplies, and Other. The 1990-1991 O&M Budget revenues of $22,872,000 exceed 1989-1990 budgeted revenues of $22,443,752 by $428,248, or 1.9 percent, and the 1989-1990 projected actual revenues of $21,982,871 by $889,129, or 4.0 percent. The budgeted Sewer Service Charge revenues are based on the present annual rate of $124, and projected increases in residential connections and usage volumes for commercial and industrial users during 1990-1991. As shown in Attachment I, continuation of the $124 Sewer Service Charge rate in 1990-1991 would cause the O&M reserves to fall to $795,000, which is $1.6 million short of a prudent reserve level of 10 percent of expenses; a $13 rate increase, representing a 10.5 percent increase, would be required to achieve such reserves. Also shown on Attachment I, in the far right-hand column, is the 1990-1991 budgeted operating results based on a $136 rate, which would require a $12, or 9.7 percent, increase. Staff will recommend the $136 Sewer Service Charge rate for 1990-1991 as being necessary to provide for operations and maintenance, and a reasonable level of reserves. A REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~~. 1302A-9/85 WF SUBJECT POSITION PAPER RECEIVE THE 1990-1991 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET FOR REVIEW 2 OF 9 PAGE DATEMay 25, 1990 range of Sewer Service Charge rates, and their effect on reserves, will be presented for the Board's consideration at the May 31, 1990 Board Meeting. The following attachments summarize revenues, expenses and reserves over six fiscal years, District labor charges budgeted to be capitalized in 1990-1991, and the expenses related to new departmental programs initiated in 1990-1991: Attachment I - Attachment II - Attachment III - Attachment IV - This attachment summarizes the O&M revenues, expenses and reserve balances for the six fiscal years 1985-1986 through the 1990-1991 budget year, and the related Sewer Service Charge rate and Sewer Service charge equivalent units for each fiscal year. This attachment is a graph which shows the expense categories of labor, chemicals, utilities and all other expenses in relation to total budgeted expenses for the seven fiscal years 1984-1985 through 1990-1991. This attachment presents departmental labor charges budgeted to be expended on capital projects in 1990-1991 for each of the capital programs in the Capital Improvement Budget. This attachment summarizes new departmental programs in 1990-1991, showing the major expenses included in the O&M Budget, the Sewer Service Charge effect of these expenses, and the associated furniture and equipment costs included in the 1990-1991 Equipment Budget. At the April 19, 1990 Board Meeting, a five-year financial projection of the Self-Insurance Fund revenues, expenses, and reserves was reviewed, and the Board approved the elimination of a self-insurance expense charge in the 1990-1991 O&M Budget because of the satisfactory reserves attained by the fund. The Self-. Insurance Fund Budget for 1990-1991 is presented on Attachment V and is incorporated in the five-year projection for the fund shown on Attachment VI. Any revisions to the 1990-1991 O&M Budget determined at the May 31, 1990 Board Meeting will be incorporated in the budget to be 13026-9/85 SUBJECT RECEIVE THE 1990-1991 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET FOR REVIEW POSITION PAPER 3 OF 9 PAGE DATE May 25, 1990 submitted for approval at the June 8, 1990 Board Meeting, at which the following actions are scheduled: - Conduct a public hearing for the establishment of the 1990-1991 Sewer Service Charge rate, and establish the 1990-1991 Sewer Service Charge rate. - Conduct a public hearing for the collection of the 1990- 1991 Sewer Service Charges on the County tax rolls. - Approve the 1990-1991 O&M Budget, incorporating the established Sewer Service Charge rate. RECOMMENDATION: Review the 1990-1991 O&M Budget and Self-Insurance Fund Budget and provide District staff with comments and guidance leading to a Sewer Service Charge rate adjustment decision at the June 8, 1990 public hearing. 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(Wit; ~~~MN~Qm~~~~~MN~Qm~~~~~MN~QmCC NNNNNNN~~~~~~~~~~ ,.. SHVll0a :10 SNOlll11N Attachment III CENTRAL CONTRA COSTA SANITARY DISTRICT 1990-1991 OPERATIONS AND MAINTENANCE BUDGET CAPITALIZED SALARIES AND WAGES Construction Division Planning Division Engineering Division Budqeted Salaries & Waqes Caoitalbed to Treataent Collection General Amount Plant System ImDrovement $ 16,000 $ 2,000 $ 12,000 $ 2,000 478,825 60,325 385,600 32,900 313,858 96,733 212,139 4,986 440,283 167,123 256,185 16,975 L 232.966 324,181 853,924 54,861 95.244 95,244 184.284 149,867 25,096 9,321 1,528,494 476.048 986.264 66.182 805,674 470,017 143,182 $2,947,36? DeDartment/Division Administrative Department Total Engineering Department Total Collection Syste. Operations Department Total Plant Operations Department Total District Totals - Salaries and Wages Capitalized Capitalized Employee Benefits Capitalized Administrative Overhead Reprographic Charge-outs Total Capitalized Accounts and Charge-outs per 1990-91 O&M Budget ~SS/PP2/A:\90Salari ~!~ ~g~ Q~i >- z i~~ ~~~ i"'< U)j::z ~~i 8U) ~ U) "! ~;5 ~~= >-~ ~i""" ~ l! ~~I S! """ c: ~ ..... .-I+' +'OIC: ''': 01 Q) +' Q).-I ! a.6...-c __C\j::J ::J 01 cr CD cr.-l LLJ LLJ ~Bt ",... Q) ~~::: Q)Q)LLJ SVl I- I- U Gl I- .=!~ VlU ;51~ +'I-CIV Q) 8' Q) +' Z I- ~~ Q..LLJ Q) o I-Q) +' OLL. -c';iiIllGl ~~t~ I-o.Q).c IGIG..-,U .cUOC U 1-10 Q.. l- LL. 151~ ! I- C IV Z 8'~~ I-X..... Q..LLJ ~ Gl I- III ~Q)C ~.cQ) <bx LLJ ~ 10 III U Q) ... U c... "fi~ Gl Gl .....Vl I- o .c IV ..J ""'l"'ll"'l ~~~ NOO NOO CDOLl'l ~~~ NOONOO~ NOO~OOIO CDOLl'l""'OOO OO"';~~..nN C7\C"l l"'l,....NLI'I N o 00000 ,.... 0000"'" CD LI'IOOOl"'l .. .......... 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Q.. < Iii Attachment V CENTRAL CONTRA COSTA SANiTARY DiSTRiCT SELF-iNSURANCE FUND BUDGET FiSCAL YEAR 1990-1991 Variance Budget 1990-1991 Projected $ % Actual Increase Increase 1989-1990 (Decrease) (Decrease) Revenues: Self-Insurance Expense Allocation from O&M Fund $ 500,000 (500,000) (100.0) (12.200) (2.8) (512.200) ( 54.9) Interest Income Total Revenues 420.000 420.000 432.200 932.200 Expenses: Claims Adjusting Insurance Consulting Loss Payments Legal Services Insurance Premiums Technical Services Total Expenses Revenues Over Expense 8,000 6,500 1,500 23.1 2,000 2,000 44,000 22,000 22,000 100.0 60,000 60,000 93,000 78,000 15,000 19.2 5.000 2.000 3.000 150.0 212.000 168.500 43.500 25.8 $208.000 763.700 (555.700) (72.8) Reserves: Beginning Balance $5,618,560 4,854,860 Revenues Over Expenses Ending Balance 208.000 $5.826.560 763.700 5.618.560 -, C)SS/PP2/A: \SIFFund. 91 Attachment VI (EN1RAL (X)NlRA OOSTA SANITARY DISlRICf SB.F-INSURAH~ FUND FINANCIAl. PROJECfICIf Five Years Endi ng June 30, 1991 Actua 1 Actua 1 Actual Projected Budgeted 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 Revenues Self-Insurance Allocation fran O&M Fund $ 567,124 500,000 500,000 500,000 0 Ad Valorem Tax Revenue 1,000,000 0 0 0 0 Interest Income 196,109 293 ,840 381,994 432,200 420,000 Total Revenues $1,763,233 793,840 881,994 932,200 420,000 Expenses -, Cl aims Adj usti ng 9,922 5,574 3,316 6,500 8,000 Insurance Consulting 1,000 0 0 0 2,000 Loss Payments 32,280 129,872 35,049 22,000 44,000 Lega 1 Serv 1 ces 116,296 48,783 49,989 60,000 60,000 Insurance Premiums 5,812 53,428 75,381 78,000 93,000 TeChnical Services 9,273 7,408 824 2,000 5,000 Tota 1 Expenses $ 174,583 245,065 164,559 168,500 212,000 Revenue Over Expenses $1,588,650 548,775 717,435 763,700 208,000 Reserves Revenue Over Expenses $1,588,650 548,775 717,435 763,700 208,000 Reserves Total Reserves 2,000,000 $3,588,650 3,588,650 4,137,425 4,137,425 4,854,860 4,854,860 5,618,560 5,618,560 5,826,560 RM/SIF/PP SIF Budgt 31