HomeMy WebLinkAboutAGENDA BACKUP 02-01-90
.
Centra. ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
February 1, 1990
NO.
III.
CONSENT CALENDAR 5
SUBJECT
QUITCLAIM SEWER EASEMENT TO DAVID E. GARRETT AND
RANDI L. GARRETT, JOB 1562, ORINDA AREA
DATE
January 24, 1990
TYPE OF ACTION
APPROVE QUITCLAIM
OF EASEMENT
SUBMITTED BY
Denn1 sHall
Assistant Engineer
INI.IIATING DEPT.lDIV.
engineering Department/
Construction Division
ISSUE: The Garretts have requested the District to quitclaim the subject
easement.
BACKGROUND: The subject easement was granted to the District at no cost in 1949.
It is one of several lot line easements created to serve properties within the
subdivisions known as Hacienda del Or1nda Units No.1 and No.2. The Garretts
have comb1 ned two lots and constructed a house over the subj ect easement. The1 r
bank will not finance the sale of the home until the easement is eliminated.
District records indicate that this easement was never used for sewer purposes.
All of the parcels of land in the vicinity of the subject easement are served by
public sewers located in roadways or public sewer easements. The subject easement
is not needed for District purposes and may now be quitclaimed. The owner has
paid the District's processing fee.
This project has been evaluated by staff and determined to be exempt from the
Cal1forn1 a Env1 ronmental Quality Act (CEQA) under D1 str1 ct CEnA Gu1 deli nes Section
18.6, since it involves a minor alteration in land use limitations.
RECOMMENDATION: Approve Quitcl aim Deed to Dav1 d E. Garrett and Rand1 L. Garrett,
Job 1562, authorize the President of the District Board of Directors and the
Secretary of the District to execute said Quitclaim Deed, and authorize the
Quitclaim Deed to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DH
JSM
RAB
INITIATING DEPT.lDIV.
1<01(
1302A-9/85
70
QUITCLAIM EASEMENT
Job 1562
Orinda Area
.
Central Contra Costa Sanitary Oistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Februar I, 1990
NO.
III.
CONSENT CALENDAR 6
SUBJECT
DATE
ACCEPT THE CONlRACT WORK FOR THE lREATMENT PLANT
LANDSCAPING, PHASE I PROJECT (DISlRICT PROJECT 10031A)
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
J an u a r 19, 1990
TYPE OF ACTION
ACCEPT CONlRACT
WORK
SUBMITTED BY
Munawar Husain
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Construction Division
ISSUE: Constructi on has been compl eted on the Treatment Pl ant Landscapi ng,
Phase I Project and the work is now ready for acceptance.
BACKGROUND: The contract work included providing
the District Treatment Plant (see Attachment A).
wall, lighting, a pond with fountain, turf
irrigation system using reclaimed water.
landscaping at the main entry to
The landscaping included a sign
areas, trees, shrubs, and an
The contract was awarded to the lowest responsible bidder, Consolidated Landscape
Services, Inc., of Livermore on May 4, 1989, by the District Board. Consolidated
Landscaping Services was issued a Notice to Proceed on June 12,1989. The
original contract completion date was December 10, 1989. All work has been
substantially completed by the Contractor and beneficial use of the new facility
was obtained on January 12, 1990. Appropriate time extensions were negotiated
with the Contractor as a result of change orders, extra work, and related issues.
It is appropriate to accept the contract work at this time. A detailed accounting
of the proj ect costs will be provi ded to the Boa rd at the time of proj ect close
out.
RECOMMENDATION: Accept the contract work for the Treatment Pl ant Landscapi ng,
Phase I Project (District Project 10031A) and authorize the filing of the Notice
of Compl eti on.
RSK
JSM
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
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INITIATING DEPT.lDIV.
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TREATMENT PLANT
LANDSCAPING, PHASE I
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Central Contra Costa
Sanitary DIstrict
Treatment Plant
Landscaping, Phase I
( D P 10031 A )
Attachment
A
2523-9/88
.
Centra. ':ontra Costa Sanitar) Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
Februar
1, 1990
NO.
III.
CONSENT CALENDAR 7
SUBJECT
ADVISE lHE BOARD OF ClOSEOUT OF THE SULFUR
DIOXIDE FACILITY IMPROVEMENTS PROJECT,
DISTRICT PROJ ECT NO. 10030, AND RETURN $2,965
TO lHE TREATMENT PlANT PROORAM
DATE
January 26, 1990
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
David J. Reindl
Assistant En ineer
INITIATING DEPT.lDIV.
Plant Operations Department
ISSUE: All work has been compl eted on the constructi on of the Sul fur Di oxi de
Facil ity Improvement Project, District Project No. 10030.
BACKGROUND: The sulfur dioxide facility provides sulfur dioxide solution for the
dechlorination of plant effluent. This project provided for the installation of
additional dechlorination equipment to help control occurrences where chlorine
residual of the treatment plant's final effluent exceeded current allowable National
Pollutant Discharge Elimination System (NPDES) permit limits of 0.0 mg/l.
This project provided for the addition of two 6,000 pounds per day sulfur dioxide
liquid evaporators and one additional sulfonator providing equipment redundancy and
an increase in dechlorination capacity of the existing facility. The equipment was
prepurchased directly from Wallace and Tiernan Corporation in order to match
existing equipment and to remain compatible with the treatment plant's chlorine and
sulfur dioxide gas injection systems. Project construction was accomplished by
using both outside electrical and mechanical contractors for equipment installation,
as well as District forces for instrumentation and controls.
The total budget for the Sulfur Dioxide Facility Improvements Project is $100,000.
The completed project cost is $97,035. Staff is closing out the project, which will
result in $2,965 being returned to the Treatment Plant Program.
RECXM4ENDATION: This item is presented to the Board of Di rectors for information
only. No action is necessary.
COMMENDED FOR BOARD ACTION
1302A-9/85
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
RECEIVE lHE 1989-1990 OPERATIONS AND MAINTENANCE BUOOET
REVIEW FOR lHE SIX MONlHS ENDED DECEM3ER 31, 1989
NO.
VII. BUDGET AND FINANCE 1
DATi'
January 25, 1990
POSITION PAPER BOARD MEETI~Bruary 1, 1990
SUBJECT
TYPR€cffi~13uoo ET
REVIEW
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITtA TtNG DEPT :DIV
Administrative/Finance & Accounting
ISSUE: A report of the resul ts of a comparative review of actual and budgeted
Operations and Maintenance (O&M) revenues and expenses for the first six months of
the 1989-1990 fiscal year is provided in this Position Paper.
B~ROUND: A comparison of actual and budgeted District O&M revenues and expenses
for the six months ended December 31, 1989, and projected revenues and expenses for
the fiscal year ending June 30, 1990 is summarized below:
Six Months Ended ~r 31, 1989
Variance
Favorable <Unfavorable>
Actual ~ hnount-L
fiscal Year Ending June 30, 1990
Variance
Favorable <Unfavorable>
Pro1 ected ~ ~ount -L
Revenues I
Sewer Service Charges $ 8,491,393 8,525,150 < 33,757> < .3> $16,561,200 16,543,900 17 ,300 0.1
City of Concord 910,335 968,000 < 57,665> < 5.9> 4,035,000 4,130,000 <95,000> <2.3>
Other 782.641 866.001 < 83 .360> <.-.2..&> 1.625 ,852 1.769,852 <144,000> <8.1>
Total Revenues 10,184,369 10,359,151 <~> <...L2.> 22.222,052 22.443,752 <221,700> <1.0>
Expenses I
A<inlnlstratlve 1,782.855 1.859.223 76,368 4.1 3,669,954 3,695,230 25,276 0.7
Engineering 1,468,213 1,511,139 42,926 2.8 3,134,432 3,198.613 64,181 2.0
Collection System Oper. 1,708.461 1,891.519 183 ,058 9.7 3,828,472 3,896 ,087 67.615 1.7
Plant Operations 5,558,409 5,884,383 325,974 5.5 11,629,443 11,614,204 <15.239> <0.1>
Pumping Stations 656 .883 633 .37 4 <~> < M> 1.280.102 1.226.610 <53 .492> <!d>
Total Expenses 11.174.821 11.779.638 ~ ~ 23 .542.403 23.630.735 88.332 Q.d.
Operating Deficit S 990 .452 1.420 .487 430,035 1.320.351 1.186 .983 <133.368> < 1.6l,>
Reserves-End of Year (BegInnIng of Year Reserves as of June 30.1989 Is $.4.604.466) $ 3,284,115
Based on the results of the first six months of the 1989-1990 fiscal year,
prOjections have been made of revenues and expenses for the full fiscal year.
District revenues are projected to total $22,222,052 for the fiscal year, which are
$221,700 or 1.0%, lower than budgeted revenues of $22,443,752. Explanations of
major variances between projected, or actual, revenues and budgeted revenues for the
fiscal year and the six month period are presented in Attachment 1. District
expenses are projected to be $23,542,403 for the fiscal year, which are less than
budgeted expenses of $23,630,735 by $88,332, or 0.4%. Variances between projected,
or actual, expenses and budgeted expenses for the fiscal year and the six month
period are described by major expense categories on Attachment II. Explanations of
major over or underexpended accounts are provided by department on Attachment III.
RECOMMENDATION: Receive the 1989-1990 Operations and Maintenance Budget Review for
the six months ended December 31, 1989, and provide comments and guidance to
District staff.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA TING DEPT/DIV.
1302A - 9/85
ATTAGlMENT I
cemw. CXJII'mA OOSTA SNlITMY DISTRICT
REYEtaJE ACCOUIlT YMIMCE ElCPlNlAnONS
FOR 1HE SIX D1HS ElIDED DECBBER 31. 1989 All) FISCAL. 'rEM ENDIII6 J_ 30. 19!1O
Six Months Ended o.c.ber 31. 1989 Fiscal Year EJtdtna J_ 30. 1990
Yarlllnce Variance
Favorable <Unfavorable> Favorable <unfavorable>
Revenue Account 51!!l1. b.!!9!1 1m2!!!!.1 .....L- ProJ ected Il!!!!s!1 l!!2!!!!! -L
Sewer Service 17 .300 0.1
Charge (1) S 8,491,393 8,525 ,150 <33,757> < .3> 16,561.200 16,543,900
Service Charges - 4,035,000 4.130,000 <95,000> <2.3>
Concord (2) 910,335 968,000 <57,665> < 5.9>
House Connection <34,000> <23 .6>
Inspecection (3) 54,945 75,197 <20,252> <36.9> 110.000 144.000
Main Lines
Inspection (4) 121,542 110,312 11 ,230 10.2 187 .000 187 ,000 0
Plan Review (5) 78,381 63,076 15 ,3 05 24.3 130.000 130,000 0
. Septic Tank Dwnping (6) 46,102 55,783 <9,681> <17.4> 100.000 130,000 <30.000> <23.1>
Franchise Fees (7) 177,315 125.000 52,315 41.9 177,315 125 ,000 52,315 41.9
Abanclol1llent F..s (8) 9,010 49.998 <40.988> <81.9> 20.000 100.000 <8(),000> <80.0>
Interest In~e (9) 159.854 225 .000 <65.146> <28.9> 490.000 550.000 <60.000> <10.9>
10.048.877 10,197.516 <148.639> <1.5> 21.810.515 22,039.900 <229.385> <1.0>
All Other Accounts 135."92 161.635 <2fi.U3> <16.2> 411.537 403.852 7.685 1.9
Total Revenues $10.184.360 10.359.151 <17".782> < 1.6> 22.222.052 22.443.752 <221.700> <1.0>
Variance Explanations:
(1) Sewer Service D'larges for the first six month period were $33,757
less than budget primarily as a result of an underrealization of
$30,935 in the fi rst hal f County-collected service charges. These
revenues are proj ected to exceed budget for the fi sca 1 year by
$17,300 primarily due to higher revenues from direct-billed accounts
and counter collection.
(2) Service D'larges-COncord were $57,665 less than budget for the fi rst
si x month peri od; the payment recorded in the fi rst si x months
merely represents an advance payment of one-half of the billing for
the last half of the prior fiscal year. Projected revenues for the
fiscal year are $95,000 less than budget primarily as a result of a
lower than budgeted flow factor for the City of Concord.
(3) House Connection Inspection revenues were $20,252 less than budget
for the fi rst si x month peri od primarily due to a lower rate of
housi ng starts than was anti ci pated. Projected revenues for the
fiscal year are $34,000 less than budget as a result of the
continued effect of the underrealization in the first six months.
Page 2 of 15
(4) Main Lines Inspection revenues for the first six month period were
$11,230 higher than budget primarily due to a higher volume of fees
from several medium-sized subdivisions. However, as there are fewer
main line projects currently under re",iew than anticipated, it is
projected that revenues for the fiscal year will not exceed, but be
equivalent to, budget.
(5) Plan Review revenues were $15,305 higher than budget for the first
six month period and reflect the same revenue trend as for Main Line
Inspection. As fewer main line projects are under current
preliminary r~view than anticipated, it is projected that revenues
for the fiscal year will not exceed, but be equivalent to, budget.
(6) Septic Tank D~ping revenues were $9,681 less than budget for the
first six month period primarily due to a lower than anticipated
nl.blber of waste loads delivered for trea1ment. Projected revenues
for the fiscal year are $30,000 less than budget as a result of the
continued trend of the first six months.
(7) Franchise Fees are billed to franchised refuse collectors annually
in the first six month period based on a projection of District
expenses to admi ni ster the franch ise agreements. The fees exceed
budget by $52,315, reflecting the higher than anticipated
administrative expenses incurred related to refuse collection
rate-setting, recycling, solid waste disposal, and other solid waste
issues.
(8) Abando..ent Fees revenues were $40,988 less than budget for the
first six month period primarily because of a lower nunber of
abandonment permits issued than anticipated, a number of refunds as
a resul t of the abandoned 1 ateral subsequently bei ng reused, and a
lower than anticipated fee increase. Projected revenues for the
fiscal year are $80,000 less than budget as a result of the
continued trend of the first six months.
(9) Interest InCODe is $65,146 less than budget for the first six month
peri od primarily due to lower than anti ci pated average interest
rates. Projected interest income for the fiscal year is $60,000
less than budget because of the anticipated realization of budgeted
interest income during the last half of the fiscal year.
Page 3 of 15
ATTAOtJENT II
CBmW. CXINlRA COSTA SANITARY DISlRIcr
SUllARY OF AClUAI... MD BUDGETED OIN EXPENSES BY DPEIISE CATE&ClRY
FOR 1HE SIX IIlIIlHS EMlED IlECEIIJER 31. 1_ MD lItE FISCIIL ~ Ell)IIIi .JUlIE 30. 19l1O
Six *Mbs Enclllcl n-r-har 31. 1989 Ft_1 Yeu EAdtna .J_ 30. 1990
Varfance Vufance
ExDen58 ClIteaorv .&i1IIll. favorable <Unfavorable> favorable <Unfavorable>
JllL!IsI1 .&121m! -L. Pro.f ec:ted I!Wl!i .Elm! -L.
Labor and Eltployee
Benef fts m S 8.185,546 8,377 ,197 191,651 2.3 17 .021,495 17 ,122.473 100,978 0.6
utflftf 85 (2) 1.410,500 1,633,699 223,199 13.7 2,891.219 3.126,203 234.984 7.5
Ch_ f cals (3) 750,068 722.653 <27 ,415> < 3.7> 1,329,516 1,269,516 <60,000> <4.7>
All 01:h er 2.348.349 2.557.773 209.424 8.2 S .269.050 5.074.630 <194.420> <3.8>
Tota 1 Df strf ct
Expenses 12,694 ,463 13 .291,322 5116,859 4.5 26,511,211> 26,592,822 81,542 0.3
Tota 1 ClIpf ta ltzed
expenses <1.519,643> <1.511.684> 7,959 < .4> <2.968.877> <2.962.087> 6.790 0.2
Net Dfstrfct
Expen58S SI1.174.820 11.779.638 604.818 5.1 23 .542.403 23.630.735 88.332 0.4
Variance Explanations:
(1) Labor and &lployee Benefits:
The favorable variances of $191,651 for the six month period, and
$100,978 projected for the fiscal year are primarlly the result of
unfilled authorized job positions in the Administrative and
Engineering departments.
(2) Utl1ities:
The fayorable variances of $223,199 for the six month period, and
$234,984 projected for the fiscal year are primarily the result of
the following causes within the Plant Operations Department: lower
electrical usage produced by shutting down gas-driven auxlliary
boilers for maintenance without need to operate the standby
el ectrically driven blower, lower el ectrical rates. than
anticipated, and reduced landfill gas usage as a result of process
control adj ustments to the furnace operati ons and the limited use
of the furnace afterburner.
(3) a._icals:
The unfavorable variances of $27,415 for the six month period, and
$60,000 proj ected for the fiscal year are primarlly the resul t of
greater than anticipated use of lime and polymer in the treatment
process because of the delay in the completion of the Dewatering
System Improvement Project to the last half of the fiscal year, and
a higher level of chemical treatment at pumping stations for odor
and sulfide control due to low flow volume.
Page 4 of 15
ATTAQ-lMENT III
CENTRAL OONTRA COSTA SANITARY DISTRICT
EXPENSE ACCOUNT VARIANCE EXPLANATIONS
FOR lHE SIX MONlHS ENDED DECEM3ER 31, 1989
ADMINISTRATIVE DEPARTMENT
Six Months Review:
Operations and maintenance expenses for the six months ended December 31,
1989 totaled $1,782,856 and were $76,367 less than budgeted expenses of
$1,859,223. The 4.1% underexpenditure is primarily the result of the
following expense account variances:
Salaries and Wages and related employee benefits expenses of
$1,077,525 are $51,302 less than budgeted expenses of $1,128,827 for
the six month period primarily as a result of an unfilled position
in Finance and Accounting, and a period of time when a Secretarial
Support position was unfilled as a result of an unanticipated
termi nati on.
These accounts are proj ected to be $22,418 underexpended for the
fi sca 1 year.
Directors' Fees and Expenses of $14,406 are $3,594 less than
budgeted expenses of $18,000 for the six month period primarily
because of a lower than anti ci pated number of conferences attended
by Board members.
This account is projected to be $2,200 underexpended for the fiscal
year.
Outside Repairs and Maintenance expense of $25,993 is $6,925 less
than budgeted expense of $32,918 for the six month period primarily
due to deferri ng the repl acement of the ai r diffusers in the Fi rst
Floor inspectors' area to the second half of the fiscal year.
This account is projected to be equivalent to budget for the fiscal
year.
Professional Services expense of $22,635 is $10,335 less than
budgeted expense of $32,970 for the si x month peri od primari ly
because charges for the Price Waterhouse review of a refuse
collection rate application anticipated to be recorded in this
fiscal year were recorded in the fiscal year ended June 30, 1989.
This account is projected to be $5,500 underexpended for the fiscal
year.
legal Services-Board expense of $13,149 is $7,051 less than budgeted
expense of $20,200 for the six month period primarily due to a lower
than anticipated incidence of Board-level issues requiring legal
opi ni on.
SSS/Pos.Papers#l/*6Mo O&M Bud, p 7
Page 5 of 15
This account is projected to be $10,000 underexpended for the fiscal
year.
Legal Services-Staff expense of $53,771 is $27,121 higher than
budgeted expense of $26,650 for the six month period primarily as a
result of a greater than anticipated need for legal services related
to the following matters: negotiations with the City of Richmond
regarding the use of the Richmond landfill; labor relations services
related to appeals and arbitrations; and review of employee benefit
plans in view of Internal Revenue Code changes. The legal expenses
incurred regarding the use of the Richmond landfill will be
recovered by inclusion in the franchise fee billed to the District's
franchised refuse collectors.
This account is projected to be $20,000 overexpended for the fiscal
year.
Reprographic Services expense of $32,905 is $17 ,315 higher than
budgeted expense of $15,590 for the six month period primarily
beca use of a greater th an anti ci pa ted n umber of p ri nti ng
requirements, including recycling brochures, records management
labels, and CASA directory and glossary; CASA reimburses the
District for materials used, and the printing expense of recycl ing
brochures will be recovered through recycling grant funds and the
franchise fees billed to the District's franchised refuse
collectors.
This account is projected to be $5,000 overexpended for the fiscal
yea r .
Bindery Services, Press and CaIIera Services, Special Reprographic
Services, and Typesetting Services expense accounts are used to
record the expense of printing and graphic services performed by the
Administrative Department's Reprographic Unit for other departments,
or are chargeabl e to capi tal proj ects. Such apporti onment of
expenses, plus labor and benefits, are recorded in the user
department's Reprographic Services expense account or to capi tal
project accounts; the account which is used to offset such
chargeouts within the Administrative Department is the Reprographic
Chargeouts account.
Bindery Services expense of $9,639 is $7,643 higher than budgeted
expense of $1,996 and Press and CaIIera Services expense of $22,792
is $11,292 higher than budgeted expense of $11,500 for the six month
peri ode The combi ned overexpendi ture of $18,935 for both accounts
is primarily the result of a greater number of printing requirements
than anticipated.
The Bindery Services and Press and CaIIera Services accounts are
projected to be $27,000 overexpended for the fiscal year; as a
resul t, the Reprographic Chargeouts account is proj ected to be
$32,500 overrealized for the fiscal year.
Technical Training, Conference, and Meeting expense of $6,722 is
$7,398 less than budgeted expense of $14,120 for the six month
period primarily because the District-sponsored supervision and
Page 6 of 15
communication workshops and management education program were
rescheduled to the second half of the fiscal year.
This account is projected to be $1,300 underexpended for the fiscal
year.
For all other individual departmental expense accounts, the actual
expense for the si x month peri od di d not vary more than $6,500 of
budgeted expense. The cumul ative net vari ance between actual and
budgeted expenses for all these accounts for the fiscal year is
proj ected to be $3,358 underexpended.
Fi sca 1 Year Proj ecti on:
The Administrative Department's operations and maintenance expenses are
projected to be $25,276 underexpended for the fiscal year ending June 30,
1990, as a result of: underexpenditures in Salaries and Wages and
rel ated employee benefits of $22,418, Di rectors' Fees and Expenses of
$2,200, Professional Services of $5,500, Legal Services-Board of $10,000,
and Technical Training, Conferences, and Meetings of $1,300; an
overreal ization of $32,500 in Reprographic Chargeouts; overexpenditures
in Legal Services-Staff of $20,000, Reprographic Services of $5,000,
Bi ndery Services and Press and Camera Services of $27,000; and the
cumulative net variance between actual and budgeted expense for all other
accounts of $3,358 underexpended.
ENGINEERING DEPARTMENT
Six Months Review:
Operations and maintenance expenses for the six months ended December 31,
1989 totaled $1,468,213 and were $42,926 less than budgeted expenses of
$1,511,139. The 2.8 percent underexpenditure is primarily the result of
the following expense account variances:
Salaries and Wages and related employee benefits expense of
$2,335,878 is $60,942 less than budgeted expenses of $2,396,820 for
the six month period primarily because of a lower employee benefit
charge and unfilled staff positions.
These accounts are projected to be $146,887 underexpended for the
fiscal year.
Legal Services-Staff expense of $39,739 is $16,774 hi gher than
budgeted expense of $22,965 for the si x month peri od primarily as a
result of a greater than anticipated requirement for legal services
related to the following matters: Irrevocable Offers of Dedication;
improving General Conditions in the District's Standard
Specifications; standardizing District contracts; ash haul ing and
disposal in Colusa County; and the emergency sludge agreement with
Vallejo Sanitary District.
This account is projected to be $24,260 overexpended for the fiscal
year.
Page 7 of 15
Technical Services expense of $66,414 is $17,734 less than budgeted
expense of $84,148 for the six month period primarily because of the
deferral of certain projects to the second half of the fiscal year.
The current underexpenditure is projected to revert in the balance
of the fiscal year to an overexpenditure due to unfilled staff
positions and the consequent use of temporary agency personnel.
This account is projected to be $28,650 overexpended for the fiscal
year.
Capitalized Salaries and Wages and related capitalized expenses of
$1,068,284 are $27,590 less than budgeted capital ized expenses of
$1,095,874 for the six month period primarily due to lower than
budgeted employee benefit charges capitalized.
These accounts are proj ected to be $17,612 underreal ized for the
fiscal year.
For all other individual depart.ental expense accounts, the actual
expense for the six month period did not vary more than $5,000 of
budgeted expense. The cumulative net variance between actual and
budgeted expenses for all these accounts for the fiscal year is
proj ected to be $12,184 overexpended.
Fiscal Year Projection:
The Engi neeri ng Department's operati ons and mai ntenance expenses are
projected to be $64,181 underexpended for the fiscal year ending June 30,
1990. The underexpenditure is projected to result from an under-
expenditure in Salaries and Wages and related employee benefits of
$146,887, offset by overexpenditures in Legal Services-Staff of $24,260
and Technical Services of $28,650, and underrealization of Capitalized
Salaries and Wages and related capitalized expenses of $17,612; a $12,184
overexpenditure is projected in all other expense accounts.
COLLECTION SYSTEM OPERATIONS DEPARlMENT
Six Months Review:
Operations and maintenance expenses for the six months ended December 31,
1989 totaled $1,708,461, and were $183,058 less than budgeted expenses of
$1,891,519. The 9.7% underexpenditure is primarily the result of the
following expense account variances:
Salaries and Wages and related employee benefits expenses of
$1,436,202 are $15,385 less than budgeted expenses of $1,451,587 for
the six month period primarily because of lower than budgeted
employee benefits charges, offset by an $8,289 overexpendi ture in
Salaries and Wages due to greater than anticipated overtime work for
maj or emergenci es and an increased preventi ve mai ntenance effort.
The greater level of overtime work is projected to extend into the
second half of the fiscal year.
Page 8 of 15
These accounts are proj ected to be $72,350 overexpended for the
fiscal year.
Outsfde Vehfcle and Equipment Repafr- expense of $23,158 is $15,208
high er th an bu dgeted expense of $7,950 for th e si x month peri od
primari ly as a resul t of the unanti ci pated repl acement of a drive
train and pump for a 1983 Vactor truck. Due to other known major
repairs to vehicles required in the second half of the fiscal year,
this account is projected to exceed budget for the fiscal year.
This account is projected to be $30,300 overexpended for the fiscal
year.
Outsfde Repafr-s and Maintenance expense of $51,729 is $102,429 less
than budgeted expense of $154,158 for the six month period primarily
because of a lower than anticipated effort on construction activity
and a concentration of effort in sewer cleaning, which requires less
final paving; additionally, the chemical root control program has
been postponed.
This account is projected to be $120,100 underexpended for the
fiscal year.
Janftor-fal and Refuse Removal expense of $6,054 is $6,942 less than
budgeted expense of $12,996 for the si x month peri od primarily due
to lower than anticipated quantities of construction debris required
to be hauled to the landfill.
This account is projected to be $9,000 underexpended for the fiscal
yea r .
Spofls Removal expense of $ 0 is $6,996 less than budgeted expense
of $6,996 for the six month period primarily because the haul ing of
constructi on spoi 1 s from the Wal nut Creek faci 1 ity was deferred to
the second half of the fiscal year.
This account is projected to be $4,000 overexpended for the fiscal
year.
Technfcal Ser-vfces expense of $71,997 is $39,391 higher than
budgeted expense of $32,586 for the si x month peri od primarily as a
resul t of greater than anti ci pated use of temporary agency workers
necessitated by two disabled employees and unfilled staff positions.
This account is projected to be $38,000 overexpended for the fiscal
year.
Gasolfne. Oil and Fuel expense of $29,203 is $8,093 less than
budgeted expense of $37,296 for the si x month peri od primarily as a
result of lower than anticipated price increases for gasol ine and
diesel fuel.
This account is projected to be $8,200 underexpended for the fiscal
year.
Page 9 of 15
Opera~ing Supplies expense of $161,175 is $47,763 less than budgeted
expense of $208,938 for the six month period primarily as a result
of the lower lever of construction effort described previously and
the deferral of the purchase of root control chemical.
This account is projected to be $65,000 underexpended for the fiscal
year.
Capitalized Salaries and Wages and rela~d capitalized accoun~ of
$189,716 are $38,906 higher than budgeted capitalized accounts of
$150,810 for the si x month peri od primarily because of a greater
concentration of capital project activity occurring during the first
half of the fiscal year than was anticipated.
These accounts are projected to be equivalent to budget for the
fiscal year.
For all other individual departaen~al accoun~, the actual expense
for the six month period did not vary more than $4,500 from budgeted
expense. The cumul ative net vari ance between actual and budgeted
expenses for all these accounts for the fiscal year is projected to
be $9,956 underexpended.
Fiscal Year Projection:
The Collection System Operations Department's operations and maintenance
expenses are proj ected to be $67,606 underexpended for the fiscal year
ending June 30, 1990, as a result of: underexpenditures in Outside
Repairs and Maintenance of $120,100, Janitorial and Refuse Removal of
$9,000, Gasoline, Oil and Fuel of $8,200, and Operating Supplies of
$65,000; overexpendi tures in Sa 1 ari es and Wages and rel ated employee
benefits of $72,350, Outside Vehicle and Equipment Repair of $30,300,
Spoils Removal of $4,000, and Technical Services of $38,000; a $9,956
underexpenditure is projected in all other expense accounts.
PLANT OPERATIONS DEPARlMENT
Six Months Review:
Operations and maintenance expenses for the six months ended December 31,
1989 totaled $5,558,410, and were $325,973 less than budgeted expenses of
$5,884,383. The 5.5% underexpenditure is primarily the result of the
following expense account variances:
Salaries and Wages and rela~d ~ployee benef1~ expenses of
$3,055,905 are $48,494 less than budgeted expenses of $3,104,399 for
the six month period primarily because of: lower than budgeted
employee benefits expense charges; filling a nllJlber of positions
later than anticipated; and offset by a higher than budgeted
compensated absence expense caused by an unanticipated retirement.
These accounts are projected to be $11,284 underexpended for the
fiscal year.
Page 10 of 15
Lime expense of $176,007 is $15,707 higher than budgeted expense of
$160,300 for the six month period primarily because of sl ightly
greater usage necessary in the primary sedimentation tanks to
maintain process parameters for ph levels. However, because of a
delay in the completion of the Dewatering System Improvement Project
to the last half of the fiscal year, greater than budgeted lime use
in January and February will be required.
This account is projected to be $50,000 overexpended for the fiscal
year.
Polymer expense of $231,111 is $21,611 higher than budgeted expense
of $209,500 for the six month period primarily because of greater
polymer usage required in the operation of the existing centrifuges
before thei r repl acement th rough the Dewateri ng System Improvement
Project. Because of the delay in the completion of the dewatering
project to the last half of the fiscal year, the current
overexpenditure is projected to increase sl ightly by the end of the
fiscal year.
This account is projected to be $32,000 overexpended for the fiscal
year.
Sulphur Dioxide expense of $81,418 is $18,962 less than budgeted
expense of $100,380 for the six month period primarily as a result
of lower usage of sulphur dioxide required to neutralize chlorine
used in effluent treatment. The lower usage is the result of close
control of the chlorine-to-sulphur dioxide ratio and lower flow
volume. Lower sulphur dioxide usage is projected to continue during
the second half of the fiscal year.
This account is projected to be $35,000 underexpended for the fiscal
year.
Electrical expense of $660,855 is $102,757 less than budgeted
expense of $763,612 for the six month period primarily as a result
of a lower electrical usage produced by shutting down gas-driven
aUxiliary boilers for maintenance without need to operate the
standby electrically-driven blower, and actual electrical rates
bei ng sl ightly less than rates used for budgeti ng. Because of the
need to operate two furnaces during the test phase of the dewatering
proj ect, the current underexpendi ture is proj ected to decrease by
the end of the fiscal year.
This account is projected to be $70,000 underexpended for the fiscal
year.
Natural Gas expense of $156,825 is $23,112 less than budgeted
expense of $179,937 for the six month period primarily because of
low i nfl uent flow vol umes and the resul ti ng lower th an anti ci pated
run times required for the main pump engines. The current
underexpenditure is projected to continue through the end of the
fiscal year, based on a resumption of normal flow volumes during the
second half of the fiscal year.
Page 11 of 15
This account is projected to be $25,000 underexpended for the fiscal
year.
Landfill Gas expense of $380,114 is $86,401 less than budgeted
expense of $466,545 for the six month period primarily due to
reduced landfill gas usage as a result of process control
adj ustments to the furnace operati ons and the 1 imi ted use of the
furnace afterburner which were recommended by the Inci nerator Rx
consulting firm. Reduced landfill gas usage is projected to
continue through the end of the fiscal year.
This account is projected to be $140,000 underexpended for the
fiscal year.
General Repairs and Maintenance expense of $239,820 is $53,352 1 ess
than budgeted expense of $293,172 for the six month period primarily
because of a del ay in the purchase of repl acement parts for a
primary tank to the second half of the fiscal year.
This account is projected to be equivalent to budget for the fiscal
yea r .
Outside Repairs and Maintenance expense of $110,362 is $16,278 less
than budgeted expense of $126,640 for the six month period primarily
due to the deferral of 1 arge pai nti ng and repai r proj ects for the
Solids Conditioning and Chemical Feed buildings to the second half
of the fiscal year.
This account is projected to be equivalent to budget for the fiscal
year.
eo.puter Maintenance expense of $16,234 is $7,766 less than budgeted
expense of $24,000 for the si x month peri od primarily due to the
deferral of the purchase of replacement parts and maintenance work
for the process control computer to the second hal f of the fiscal
yea r.
This account is projected to be equivalent to budget for the fiscal
year.
Sludge REllloval expense of $6,710 is $5,210 higher than budgeted
expense of $1,500 for the six month period primarily as a result of
several tests of sl udge treatment methods that requi red off-si te
hauling. The contingency provision in the $65,750 annual budgeted
amount for furnace problems or process upsets which may necessitate
sludge hauling is not anticipated to be required.
This account is projected to be $50,000 underexpended for the fiscal
yea r .
Grit Removal expense of $25,727 is $18,673 less than budgeted
expense of $44,400 for the six month period primarily as a result of
a lower frequency of hauls required than anticipated. The current
underexpenditure is projected to continue through the end of the
Page 12 of 15
fiscal year because haul frequency will increase in the second half
of the fiscal year during primary tank cleaning, and higher hauling
charges are likely.
This account is projected to be $19,000 underexpended for the fiscal
year.
Technical Services expense of $98,543 is $4,542 less than budgeted
expense of $103,085 for the six month period; however, this account
will be overexpended to a major extent for the fiscal year as a
result of newly imposed regulatory requirements for control and
monitoring of toxicity levels. The most significant of these is the
testing and reporting required by N3 2588, The Air Toxics "Hot
Spots" Information and Assessment Act of 1987.
The annual budgeted expense of $196,165 is projected to be
overexpended by $253,835 as a direct result of designing and
implementing the required monitoring program and associated
laboratory tests.
Safety Supplies expense of $11,867 is $1,941 higher than budgeted
expense of $9,926 for the si x month peri od as a resul t of the
purchase of safety supply items for the Plant Laboratory identified
in a safety review by the workers compensation insurer.
This account is projected to be $2,000 overexpended for the fiscal
year.
Capitalfzed Salaries and Wages and related capitalized expenses of
$164,693 are $35,023 less than budgeted capitazlized expenses of
$199,716 for the six month period primarily because of the delay in
the startup of the Dewateri ng System Improvement proj ect and the
desi gn of several pl ant capi tal proj ects. The current
underreal izati on in these accounts will increase sl i ghtly th rough
the end of the fiscal year.
These capi ta 1 ized Sal ari es and Wages and employee benefit accounts
are project to be $36,000 underrealized for the fiscal year.
Fi sca 1 Year Pro'; ecti on:
The Plant Operations Department's operations and maintenance expenses are
projected to be $15,239 overexpended for the fiscal year ending June 30,
1990, as a result of the following account variances:
Page 13 of 15
Underexpended
<Overexpended>
Salaries and Wages and
related employee benefits
Lime
Polymer
Sulphur Dioxide
Electrical
Natural Gas
Landfill Gas
Sl udge Removal
Gri t Removal
Technical Services
Saf ety Supp 1 i es
Capitalized Salaries and
Wages and related
capitalized expenses
All other expenses, net
Total
$ 11 ,284
<50,000>
<32,000>
35,000
70,000
25,000
140,000
50,000
19,000
<253,835>
<2,000>
<36,000>
8,312
$ <15,239>
PUMPING STATIONS
Six Months Review:
Operations and maintenance expenses for the six months ended December 31,
1989 totaled $656,884, and were $23,510 higher than budgeted expenses of
$633,374. The 3.6% overexpendi ture is primarily the resul t of the
following expense account variances:
Salaries and Wages and related employee benefits expenses of
$280,037 are $15,527 less than budgeted expenses of $295,564 for the
six month period because of lower than budgeted employee benefits
charges and the effect of a promotion occurring later than
anticipated.
These accounts are proj ected to be $4,023 underexpended for the
fiscal year.
Other Chemicals expense of $114,324 is $20,701 higher than budgeted
expense of $93,623 for the si x month peri od primarily because of
greater than anti ci pated chemical treatment for odor and sul fi de
control required due to low flow volume.
This account is projected to be $25,000 overexpended for the fiscal
yea r .
Electrical expense of $116,497 is $7,904 less than budgeted expense
of $124,401 for the six month period primarily because of lower
electrical usage due to low flow volume.
This account is projected to be equivalent to budget for the fiscal
yea r.
Page 14 of 15
Outside Repairs and Maintenance expense of $102,166 is $50,106
higher than budgeted expense of $52,060 for the six month period
primarily because of an emergency force mai n repai r at Moraga Pump
Stati on.
This account is projected to be $55,000 overexpended for the fiscal
year.
Rents and Leases expense of $2,743 is $10,505 less than budgeted
expense of $13 ,248 for the si x month peri od primarily because
provisi on for the use of a rental power generator to temporarily
replace a diesel-driven pump during a major repair was not required.
This account is projected to be $14,000 underexpended for the fiscal
year.
Capitalized Salaries and Wages and related capitalized expenses of
$12,358 is $4,246 higher than budgeted capital ized expenses of
$8,112 for the si x month peri od primarily because of a greater than
anticipated number of labor hours expended on Pump Station capital
p roj ects.
These capitalized expense accounts are projected to be $9,212
overrealized for the fiscal year.
For all other individual Pumping Stations accounts, the actual
expense for the six month period did not vary more than $7,100 of
budgeted expense. The cumul ative net vari ance between actual and
budgeted expenses for all these accounts for the fiscal year is
proj ected to be $727 overexpended.
Fi sca 1 Year Proj ecti on:
The Pumpi ng Stati ons' operati ons and mai ntenance expenses are proj ected
to be $53,492 overexpended for the fiscal year ending June 30, 1990, as a
result of: overexpenditures in Other Chemicals of $25,000 and Outside
Repairs and Maintenance of $55,000; underexpenditures in Salaries and
Wages and rel ated employee benefits of $4,023 and Rents and eases of
$14,000; overrealization in Capitalized Salaries and Wages and related
capitalized expenses of $9,212; and a net overexpenditure of $727 in all
other accounts.
Page 15 of 15