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Home My WebLink AboutAGENDA BACKUP 05-18-89 . Centrb... Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF Ma 18, 1989 NO. III. CONSENT CALENDAR 4 SUBJECT APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH SHAPELL INDUSTRIES, INC., AND CITY OF SAN RAMON - JOB 2081 AND JOB 4096, SAN RAMON AREA DATE Ma 12, 1989 TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBMITTED BY Denni sHall Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: Board approval is required to permit Shapell Industries and the city of San Ramon to install landscaping and a paved hiking trail within CCCSD sewer easements along the northeast side of the old Southern Pacific Railroad ri ght-of-way. BACKGROUND: The landscaping and hiking trail will be a buffer area between the resi denti al subdivi si ons that Shapell is bui 1 di ng and the Bi shop Ranch Office complex. The landscape architects have altered their plans after discussions with staff so that no trees are directly over the District's pipeline facilities. The arch itects have al so changed the types of trees to 1 imit thei r impact on our facil ities. The subject agreement protects the District's easement rights and hol ds the District harmless from any damages to the trail area improvements if District forces need to repai r the sewers in the future. The Di strict can al so requi re that the landscaping and the paved trail be removed with 30 days' notice. Shape" Industries will have the purchasers of lots immedi atel y adj acent to the trail (Lot Nos. 1 and 41 of Subdivision 6648 and Lot Nos. 1 and 85 of Subdivision 6647> sign a document by which the purchasers acknowledge that the District's rights include, but are not limited to, the right to remove landscaping. Thi s proj ect (the proposed agreement) has been eval uated by staff and determi ned to be exempt from the Cal ifornia Environmental Qual ity Act (CEnA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. A Notice of Exemption will be filed with the County Clerk. RECO~ENDATION: Approve the Agreement Rel ati ng to Real Property with Shapell Industries, Inc., and the city of San Ramon, Job 2081 and Job 4096, authorize the President of the Board of Directors and the Secretary of the District to execute said agreement, and authorize the agreement to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB ./~F ENG. ROGER J. DOLAN 1302A-9/85 t)f DH ffit INITIATING DEPT./DIV. ~ \S\~ Q ~ TRAIL SYSTEM ~~ ~" ~ REAL PROPERTY AGREEMENT JOBS 2081 AND 4096 SAN RAMON AREA . Centre-.. Contra, Costa Sanitar 1 District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. III. CONSENT CALENDAR 5 SUBJECT CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND APPORTION ASSESSMENT AMOUNTS AND AUTHORIZE RECORDING OF SAID DIAGRAM, LOCAL IMPROVEMENT DISTRICT 54-2, DANVILLE AREA DATE May 15, 1989 TYPE OF ACTION APPORTIONMENT OF LID BONDS SUBMITTED BY Denni sHall Associate Engineer INITIATING DEPT.lDIV, Engineering Department/ Construction Division ~: The auditor of Contra Costa County has requested this District to apportion the bond which is outstanding on a parcel of land in Local Improvement District (LID) 54. BACKGROUND: The original parcel in LID 54 was assigned assessment number 54-2-2-6 and has been spl it into two parcel s. The new parcel s are shown on the attached amended assessment diagram and are assigned assessment numbers 54-2-2-13 and 54-2-2-14. In accordance with Section 8730 of the Streets and Highways Code, the District is required to apportion the LID bond amount on the original parcel to the newly created parcel s. The auditor can then prepare a tax bi 11 for each new parcel. The original parcel of land was assessed as two units. The property owners in LID 54 were given a choice of deferring assessments on the sites with more than one assessment unit. The owner of the original parcel chose to assume only one unit of assessment and agreed to pay an equalization fee if future additional connections occurred. The District has collected the equalization fee on the parcel which has been assi gned assessment number 54-2-2-13. Therefore, parcel 54-2-2-13 has been apporti oned a zero assessment. The ori gi nal full assesssment unit has been apportioned to the other parcel (54-2-2-14). The owner of parcel 54-2-2-14 will continue to pay the existing assessment which is collected on property tax bills. The following is a summary of the apportioned assessments: Amended Apportioned Assessment No. Amount Assessment No. Assessment Amount 54-2-2-6 $4,750.00 54-2-2-13 $0.00 (equalization fee coll ected) 54-2-2-14 $4,750.00 RECOMMENDATION: Confirm the amended assessment diagram and apportion assessment amounts and authorize the recording of said diagram. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DH JSM RAB INITIATING DEPT.I IV, j1ft/ 1If/J SEE W OIl 1 GUN VALLfY CIA 2 ALLfGHfNY OA ! ~~~: ~~,!~...~ ~ ?' ~ ~ ~ <J\ --\ APPORTION LID BOND LI D 54-2-2-6 DANVILLE AREA ~ 9 . Centr _.. Contra Costa Sanita.:I District BOARD OF DIRECTORS POSITION SUBJECT PAPER BOARD MEETING OF PAGE 1 OF 3 NO. III. CONSENT CALENDAR 6 DATE AUTHORIZATION FOR P.A. 89-16 (WALNUT CREEK) AND P.A. 89-17 (ALAMO) TO BE INClUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY INITIATING DEPT.lDIV. Dennis Hall Engineering Department/ Associate En ineer P a rce 1 No. Area 89-16 W a 1 nut Creek I (50C7) I I I I 89-17 Alamo (77D2) Owner, Address Parcel No. & Acrea e Remarks Edward J. Johnston 631 Northgate Road Walnut Creek CA 94598 138-060-006 (2.75 AC) Lawrence B. Emery 2769 Danville Blvd. Alamo CA 94507 191-030-019 (0.41 AC) One existing home with failing septic system. Owner may build two new I homes on site. Di stri ct I to prepare "Noti ce of I Exempti on" . I I Existing house, fail ing I septic system. District to prepare "Notice of Exempti on" . CCCSD CCCSD RECOMMENDATION: Authorize P.A. 89-16 and 89-17 to be included in a future formal annexation. INITIATING DEPT.lDIV. pi 1302A-9/85 DH REVIEWED AND RECOMMENDED FOR BOARD ACTION #/11 JSM fJAJ fi RAB ~~~ ~ ~~~~~ili3l '\Z1A\'~:"" "~oj:) - ~ ~ y ~ 204 -~, \').:.1 ~\ \ ~ ~ Z~~ ~ ~ \o~A,~ ~~& ~ \ .\' L " 9 ~ AI ~' ~::;:r",hd~\'1~ '" · / 2' ~oo \.- ~.../l rvw '" 01 \,.:.--1 ,,'t-('.Z>~~~} ~ ....ii -- ". n ,I :\. 12 > ~ ~ ~ ,,0 & .. v ~ ....0 ('~""'~ , iLl A.; 149"""S "If .\._ ~O II Ie '" 56 ~ ...:....::...,:. 00 )~,s:W< ... ... ... ,. c " c ~ . 't '((tc A... . ~ l..d - ':'" , 21 211 'i ,\~, ~ ~'O ~ ~1i"o;;.e . ~j ~rJ~G O\);~~~ ~ ~"O ~ ~ 2;\ .~: ,I ~IC:' ~ ~~JI.~ti_ .~ \- :P~~1I: ~,~..t;'" IT Ze '~.:"~~ \,.~ _~_- \ '\ . ,,' ~- 7'~~:'::: Z ~;:)""' ~ ~\~3,b'\ff '.v ,~ __ ~! " ~ I . /~ ~ '" o~ \' ~ \ ',. \<:. t;;')'0 ~.~,;; \4 ... ~ 17 ,;\ . '"'"\ ~.i\' '~~::~'1n , f~ ~~:-:...~.-:;ri!' "~::~o ~' .. M- 1& II> .~".'IrLL ....... ..:' - S,Q~ ~. " r ,0 ":J'l..' 0" ..-~ ".""..'0 '\ \ ~" ~ 12 I. lU.J. ~ . ~ 6'Z,eS ..,".0.,'00 ~" '. . <5 01 \ \....\1, 1&Ji.. .zJ~'~ ~~' .. "'. 'J,,~ h~~ ,. O~OPO'~"] ~ ~ .- o:==-~" '. I \ ..:"',,""., 1 _ - t7.0In\1Arn " 4 4~\ ~ ,'UieJo ~ 42 ~ .....- · ~'\~~. ....:.0 ~ ,/ I 'I: · 1t>'I:............~ III - ,,\ \ ,0 6 '.~ ",.~ ~ ~o.I~ -JTc 'T 1/1/I!Ii; ~~~,~UT ,~~;~~~\~~~. /, ~ ~J/ 'l;~' ~/{: -: " \ I. "\ i~ . . ~~Io\il.l~ ! J11//z:. _.. .. u ~o,.t__k~i"'AT-- ~\,. "\A.I/\ z '.l.ll !IlVJ... u \~;~"\\ ~tto'-: ~'!L 10 \Il.oQ~ (,'fI_'\Ao( 2" z~ i . L .. "II .,S , r ~".~ 3 1 4 23 8z ~ ~I'" o~ >t. !!! .) 51 ~ ..-,I ~/,.~ f:f!maT. ~.Ie!llf 00 ." '!II" 1;;; ,;.\ .9 III CIT., QP' WALNUT CR&[K S671 AC , \\tf}J241tt__'Mf;;(tffJill'!JA1il;fj~i;'1 "OHNION 4~.lO At - - - . l l;lov 'i .,~"'l.t ~ L HUMPHRIES 10 007 At " .111.. 1- IS SO.~.. 0" I .~ ..~,.0'1 ,,~.. , .. ...............~ IT IE YIN .5 f-- 't~'~: ~: :.tl}t;l:'~ t .~. v-~ t :~~ t~~~?:M tj r--t ~.o 15'U % .e. OC tJ lL ii~ ~ ~ ~ n 1!UJ /al in cl -J .iJ~ ...... ~~~ ~ 250 At \ \.d'd/i' 't'''''''''C.':..'>,\ \ \\ ;~.;: ...\ \ ~*~~: 9 1IIIIIi n.,OAC 2." At ----- '---. I .:.:.:.:.:.: \ Y:T\. .. :.,: 110 :;;;;;:::::;.. ........ ........ :J .. ................................................................................. "' '\ ~ 1 \\/0 ANNE~\; ...............................( \\\ G' Ilillrfl \ \1 oct :-_..- -~: ..17-jiiiiI I-- ~. 'T 10- j.:- 2 .13 At I - ",OM N SON IS.II.AC ~37 At a: ~ I J:2c ~ Z8 ......J ','4/ s.ot M:. WH 15 A 10.00 AC 6.42 A( ".' ..s. f ~ '/!U Jrti i. 11 j ii~ ~ eo ~ r~~ 86 I ," ~ .. == ~~ 1'1" - ISft M 20 i~. '" j ( I ~ ,.o!-~;. '~I~" AZ::.2 ~ t1 ; ~~ NT 0''''.0 UNI'/lD' 'II-~ ~ . 'I ICM OO~ DIIT. if . '. ,"'4 l1li .. 1 ....,. . _.. "... ; "',;\.: PROPOSED ANNEXATION ~ P.A. 89.16 . \ \ I II ~ -i.L ~ T 1/ (r I PROPOSED ANNEXATION P.A.89-17 . !\~ ?10 L~~'d.~.~__ . Centt _. Contra Costa Sanita~ I District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. III. CONSENT CALENDAR 7 SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 112 DATE May 8, 1989 TYPE OF ACTION INITIATE ANNEXATION D. A. 112 SUBMITTmR'hi sHall Associate Engineer INITIATINERg~n'S'evri ng Depa rtment, Construction Division ISSUE: The District has received petitions for annexation for 10 parcels as ShOWn on the attached tabulation and maps. It is appropriate to initiate formal annexation proceedings with the Local Agency Formation Commission (LAFCO). BACKGROUND: LAFCO has requested that the District submit no more than 10 separate areas under anyone proceeding to avoid overloading their schedule. The subject areas are generally located in Alamo, Concord, Danville, Orinda, and Walnut Creek. LAFCO has indicated that they may add adjoining unannexed parcels to .the separate areas we submit to el iminate islands or straighten boundary lines. The District will have to hold a public hearing to consider annexation of any parcel added by LAFCO. RECOMMENDATION: Pass a Resolution of Application for the annexation of properti es to Central Contra Costa Sani ta ry Di stri ct under Di stri ct Annexati on 112. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DH JSM ~RAB INITIATING DEPT./DIV. {)' j/~( /JM ~f'J 1 ~-'<,'~ (]' ~ CENTRAL C( 'RA COSTA SANITARY DISTRICT \)> DISTRIt:T ANNEXATION 112 ~. I i l I ''---... ~ ,/ \ /., r Beor ::f\ ) \ \ ( " I ~ -v ~' ~ '1:' " Crt>ek ..I, ,\ ~\'(., ~ '\ \.\\ '" / ~' .._~ "1'... . ~ .. ':'-;'.- ': .' \'~..\. .. '. -', .. : q.: < \- . 1.....: ': "'".-' '-'\ (' ,/ '.-. .f ,~. ............... - ' - ,.~ , . - .~ 5 o I s u CENTRAL CC -RA . COSTA SANITARY DISTRICT DISTRI~T ANNEXATION 112 ..J- .... ,,~'---;.... -; N..~..... ~~ ~ ~ v~'{) ~ ----""\ ~~ ~ -- ~ ----- . ,~ ) . ~..........J~ -> ~ ~ y "'.' ~,"'~'t'.fi CENTRAL CO lA COSTA SANITARY DISTRICT DISTRICT ANNEXATION 112 ,/"' ---, ,; -'~'T;ee \ ,<J 11-0 S pr!J-IfJS " . .'-k-!? ~ ' . '~ D / ,.- "'- - e, C "'_. , ..-<<~L ef?- ~" '--~--~ ,~ ..-------.. ,\'1 ost'~ i ~t ..-=' /- o ~ ........ e.'f. .......... {-~I/. ~ ~, . \ .~. ~.~ ., ., . 5 ' . pr:~g~ ., . , . -A._ jj ~ o -- ..... ___'~Qu Pa rce 1 No. 10 P.A. No. & Area 1 88-14 Orinda (69C4) DISTRICT ANNEXATION NO. ~~2 Tabulation of Parcels Owner Address Parcel No. & Acreqa~ Date Approved by Board Lead and Remarks /\aencv John A. Will iams 184 Lombardy Lane Orinda CA 94563 26S-09Q-00l (0.33 AC) Southern Pacific Pipelines, Inc. 888 So. Figueroa Street Los Angeles CA 90017 159-110-24,-25 & Ptn-28 J. Cavallero, etux 1083 Walnut Avenue Walnut Creek CA 94596 139-.080-018 J 1.70 AC) . Torsten P. Jacobsen, etux 619 Harrogate Court Walnut Creek CA 94598 138-100-007.( 1.274 Ac.) Marie Stroever 200 El Dorado #10 Danville CA 94526 193-080-001 (2.7 AC) 7/7/88 CCCSD "Notice of Exemption" 9/17/87 CCCSD "Notice of Exemption" 4/7/88 CCCSD "Notice of Exemption" 3/17/88 "Notice of Exemption" 6/2/88 "Notice of Exemption" CCCSD CCCSD Eagle Rock Financial Corp. 2/18/88 CCCSD POBox 407 "Notice of Exemption" Alamo CA 94507 197-020-014 (18.76 AC) Blackburn-Timme Assoc. 1600 S. Main St.,Ste.290 Walnut Creek CA 94596 198-190-003 (17.1 AC) Peter Van Dyne, etux 238 Camille Avenue Alamo CA 94507 198-160-032 (0.6l AC) William E. Gagen, Jr. 22 Toyen Terrace Danville CA 94526 200-010-010 (1.77 AC) 200-010-024 (1.54 AC) 200~030-028 (2.23 AC) etux I I I I United States of America I Nati onal Park Service 4202 Alhambra Avenue Martinez CA 94553 199-010-011 (13.19 AC) 1/21/88 "Negative Decl arati on" bv Countv 2/4/88 "Notice of Exemption" 6/2/89 "Notice of Exemption" 7/7/88 "Notice of Exemption" Contra Costa County CCCSD CCCSD CCCSD _~_'__"___...m_"'''.___. "+_~__,_~'_.__...~._.__".__.___.__.."._~._..~______"________,_"._.._.__...._..__..._,__.~_".__..._.._""__._~.__ _ _ '__'__"__'_'_"'_'_'_'___"~'__'_'_""'__._'_'_' _...__._._,'.._._,...",,__.~~__"_.._..________.____ 2 87-29 Martinez (13C4 ) 3 88-9 W a 1 nut Creek (50S6J 88-8 Wal nut Creek (50C7) 4 5 88-13 Alamo (78B1> 6 88-6 Alamo ( 77 E4 ) 7 88-4 Al amo (77D5) 8 88-5 Alamo (77E7> 9 88-12 Danville (78Cn 88-15 Danvil 1 e ( 97E1> . Centrc..._ Contra Costa Sanitar.. District BOARD OF DIRECTORS POSITION BOARD MEETING OF PAPER SUBJECT ADV ISE lliE BOMD OF DIRECTORS OF THE QOSE-OUT OF FIVE FtANT OPERATIONS DEPARTMENT CAPITPl IMPROVEMENT PROJECTS ~D RElURN $28,630 TO lliE TREATMENT Ft ANT PRCGRAM PAGE 1 OF NO. III. CONSENT CALENDAR 8 DATE SUBMITTED BY James L. Bel cher Associa e En ineer INITIATING DEPT./DIV. INFORMATION Plant 0 erations De artment ISSUE: All work has been compl eted on five Pl ant Operati ons Department Capital ImprOlement Proj ects, and the proj ects can nON be closed out. B/CKGR<XJND: The foll ONing five Pl ant Operati ons Department-di rected Capital Proj ects have been compl eted; the unexpended funds will be returned to the Treatment Pl ant Program of the Capital ImprOlement Budget; and the projects will be closed out. PROJ ECT AMOUNT AMOUNT PROJ ECT NAME NUMBER JlU lli ORIZ ED EXPENDED Dry Scrubber 10034 $ 60,000 $ 59,377 Cl addi ng Barscreen 10028 43,000 40,827 Grinder No. 2 Screenings 10053 39,000 36,437 Grinder No. 1 T. P. El ect rica 1 10043 68,000 53,168 Sys. Imp r 01 ements T. P. El ectri cal 10046 25,000 16,567 Sys. ImprOlements (Sub 73) TOTIt.. RElURN: Project Descriptions: RElURN TO TREATMENT PL ANT PROORAM $ 624 2,174 2,565 14,833 8,434 S 28,630 Dry Scrubber Cladding: This project replaced damaged insulation and installed new stainless steel cladding to protect the insulation on the dry scrubbers of the multi-hearth furnace. This project was completed in January 1988 using an outside contractor. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON 130211..9/85 SUBJECT POSITION PAPER ADV ISE lHE BOARD OF DIRECTORS OF lHE U-OSE-OUT OF FIVE R..ANT OPERATIONS DEPJRTMENT CAPITPl PROJECTS AND RElURN $28,630 TO lHE SEWER CONSTRUCTION FUND 2 2 PAGE DATE OF May 15, 1989 Barscreen Grinder No.2: This project installed a new grinder of a new design behind the new Jeffrey Barscreen No.2. This project was completed in February 1988 with the use of District forces. Screenings Grinder No.1: This project replaced a badly deteriorated grinder behind Barscreen No.4. This project was completed in February 1989. Grinder No.1 was scheduled to be replaced first, but Grinder No.4 failed completely and was replaced in 1 ieu of Grinder No. 1. This project incorporated the new grinder design (simil ar to Grinder No.2) and was install ed by District forces. T. P. El ectrical Sys. ImprO/ements: This proj ect install ed a parall el power connection (115 KV) off the PG&E feeder that allows uninterrupted electrical service to the treatment pl ant during pl anned PG&E transmissi on 1 ine switching. This project was compl eted in August 1988 under a contract with PG&E. T.P. Electrical Sys. ImprO/ements: Treatment pl ant Substation 73 prO/ides the Solids Conditioning Building with electrical power. This project split the electrical feeders in the substation to imprO/e the operational rel iabil ity and replaced the aluminum bus bars and damaged insulation with new copper bus bars and insulators. This project was completed in October 1988 by a team of District Electrical Technicians and contract personnel. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. --------. 13028-9/85 . Centre.. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. III. CONSENT CALENDAR 9 SUBJECT SET PUBLIC HEARINGS ON JUNE 1, 1989 TO CONSIDER ESTABLISHMENT OF THE 1989-1990 SEWER SERVICE CHARGE RATES, AND THE COLLECTION OF SUCH CHARGES AND PRIOR YEAR DELINQUENT CHARGES ON THE COUNTY TAX ROLLS DATE May 9, 1989 TYPE OF ACTION SET PUBLIC HEARING DATE SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Finance and Accounting ISSUE: The Di str i ct Code and State 1 aw req ui re hol di ng pub 1 i c heari ngs for the establishment of the 1989-1990 Sewer Service Charge rates, and for placing such charges and prior year delinquent charges on the County tax rolls for collection. BACKGROUND: The 1989-1990 Operations and Maintenance (O&M) Budget will be submitted for initial review by the Board of Directors at the special Board Meeting on May 25, 1989. Approval of the 1989-1990 O&M Budget is scheduled for the June 1, 1989 Board Meeting. It is customary to hold publ ic hearings to receive publ ic comment on establishing the Sewer Service Charge rates, and collecting such charges and prior year delinquent charges on the County tax rolls, during the Board Meeting at which the O&M Budget is presented for approval. Because the interval between the May 25, 1989 Board Meeting and the June 1, 1989 publ ic hearing date is insufficient for proper notice, it is necessary to set the public hearing at the May 18, 1989 Board Meeting. RECOMMENDATION: Set publ ic hearings on June 1, 1989 to receive publ ic comment on the establishment of the 1989-1990 Sewer Service Charge rates, and the collection of such charges and prior year delinquent charges on the County tax rolls. INITIATING DEPT./DIV. ~) c. ~. ,...",c~....c''-. ' REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 WNF PM ., Centr~. Contra Costa Sanltall District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. III. CONSENT CALENDAR 10 SUBJECT ESTABLISH JUNE 15, 1989, AS THE DATE FOR A PUBLIC HEARING ON PROPOSED REVISIONS TO DISTRICT CODE TITLE 1 GENERAL PROVISIONS, TITLE 6 FEES AND CHARGES, AND TITLE 9 SEWERS DATE May 9, 1989 TYPE OF ACTION ESTABLISH PUBLIC HEARING DATE SUBMI.HED B~ Jarreu Miyamoto-Mills Senior Engineer INITIA~lfilBfrf~MDfhg Department/ Planning Division ISSUE: Revision of Title 1 General Provisions, Title 6 Fees and Charges, and Title 9 Sewers of the District Code is needed to complete provisions for implementation of the new Capital Improvement Fee System. Establ ishment of a date for a public hearing on the proposed revisions is needed. BACKGROUND: The Board of Di rectors establ i shed a new Capital Improvement Fee System at their regular meeting on May 4, 1989. As a part of the Board action, the District Code provisions covering Annexation Charges (Chapter 6.08) and Watershed Fees (portions of Chapter 6.20 and 9.12) were repealed. In order to implement the new fee system, revisions to these chapters and to the definitions subsection of Chapter 1.04 General Provisions are needed. Prior to the Board's consideration of the proposed code revisions, it is appropriate to schedule, notice, and conduct a public hearing. RECOMMENDATION: Establish June 15, 1989, as the date for a public hearing on proposed revisions to Titles 1, 6, and 9 of the District Code. REVIEWED AND RECOMMENDED FOR BOARD ACTION J/uL fIJ E. 'd~NG. ROGER J. DOLAN INITIATING DEPT./DIV. . Centre.. Contra Costa Sanitar ~ District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. III. CONSENT CALENDAR 11 SUBJECT APPROVE A REQUEST FOR ATTENDANCE AT TIlE "1989 NATIONAL CONFERENCE ON MUNICIPAL TREATMENT PLANT SLUDGE MANAGEMENT" DATE May 15, 1989 TYPE OF ACTION APPROV E TRAIN ING REQUEST SUBMITTED BY I B k Lynne . un er Associate Engineer INITIAEWBfrf~~fP.i'hg Depa rtment/ Planning Division ISSUE: Board approval is requi red for trai ni ng requests not specified in the training budget that are out of state and exceed $500. BACKGROUND: As project manager for the Solids Handling Facilities Plan, the Sludge/Ash Handl ing Pl an, and staff support for sol id waste activities, Lynne Bunker is responsible for many decisions regarding future sludge handling and disposal. The "Municipal Sewage Treatment Plant Sludge Management" conference, to be held May 31-June 2, 1989, in New Orleans, Louisiana, will cover all aspects of sl udge processing and disposal. The technical program will incl ude presentations on camposting, sludge co-composting with yard waste, incineration, air emissions, risk assessment, and sludge dewatering and conditioning. Entire cost, including transportation and lodging, is approximately $850, which can be accommodated within the Planning Division's training budget. RECOMMENDATION: Approve attendance of Lynne Bunker to '~unicipal Sewage Treatment Plant Sludge Management" conference. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON 1302A.9/85 . CentrQ~ Contra Costa Sanitar) ~istrict BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 1 NO. VIII. BUDGET & FINANCE 1 SUBJECT DATE TYPE OF ACTION APPROVE THE 1989-1990 EQUIP~NT BUDGET FOR INCLUSION IN THE 1989-1990 DISTRICT BUDGET APPROVE EQUIP~NT BUDGET SUBMITTED BY INITIA TING DEPT.lDIV. Walter Funasaki, Finance Officer Administrative/Finance & Accountin ISSUE: The District's 1989-1990 Equipment Budget is submitted for approval. BACKGROUND: The 1989-1990 Equi pment Budget was submitted for review at the May 4, 1989 Board Meeting, and is scheduled for approval by the Board on May 18, 1989. The Board's Capital proj ects Committee reviewed the 1989-1990 Equi pment Budget with District management prior to the submission of the budget to the Board on May 4. The approved 1989-1990 Equipment Budget will be scheduled for adoption with the 1989-1990 Personnel, Operati ons and Mai ntenance, Sel f Insurance Fund, and Capi tal Improvement Budgets on June 15, 1989. A $20,000 contingency amount is provided in the Equipment Budget for unbudgeted equi pment items which may be acqui red upon approval of the General Manager-Chief Engineer, subject to an approval limit of $1,000. It is recommended that the General Manager-Chief Engineer's approval limit be increased to $2,000. RECOMMENDATION: Approve the 1989-1990 Equipment Budget for inclusion in the 1989-1990 District Budget to be adopted on June 15, 1989; approve the increase in the General Manager-Chief Engi neer' s approval 1 imit for conti ngency account expenditures from $1,000 to $2,000. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. ., . ~"-A:..~_L~. . ~ 1302A-9/85 WNF PM . Centra. Contra Costa Sanitar~ District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF May 18, 1989 NO. VIII. BUDGET & FINANCE 2 SUBJECT REVIEW THE FINANCIAL STATUS OF THE SELF-INSURANCE FUND AND APPROVE THE INCLUSION OF $500,000 FOR THE FUND IN THE 1989-1990 0 & M BUDGET DATE May 15, 1989 TYPE OF ACTION REV IEW FUND & APPROV E A BUDGET INCLUSION SWJ3MITTED BY JaCK E. Campbell Administrative Operations Manager INITIATING QEPT/DIV. Adminlstrative Department/ Risk Management ISSUE: The Sel f-Insurance Fund is to be reviewed each year by the Board of i5'i"reCtors with the staff presenting re-funding recommendations for the up-coming fiscal year. BACKGROUND: The fi scal year 1989-1990 is the fourth year of the five-year pl an originally establ ished by the Board to achieve a $6,000,000 Self-Insurance Fund (SIF) reserve by June 30, 1991. This amount was to be obtained by using the SIF interest accrual combined with an increment of re-funding from the 0 & M fund which represents a porti on of what had been budgeted in the past for insurance premi urn payments, claim settlements, and litigation legal services. The amount of 0 & M funds transferred to the SIF has been at the $500,000 level for the past th ree years and the staff is recommending that a similar amount be allocated for 1989-1990. Exhibit "A" provides the new five-year SIF projection using the assumption of stable interest rates and a continuation of the $500,000 annual re-funding for the next two years. This is estimated to provide a reserve level of $5,497,225 by the end of fiscal year 1989-1990 and achievement of the $6,000,000 target by the planned date. In the future it may be appropriate to increase this reserve amount because of inflation. The strategy for reserve accumulation was based on the assumption that the District's loss experience would continue to be favorable, and this is the situation at the present time. Through March of 1989 the committed case and expense reserves carried on the District's self-insurance program totaled approxi- mately $300,000 compared with $200,000 in March of 1988. There are no major 1 iabil ity lawsuits (defined as requi ring a reserve exceeding $100,000) currently pending on the SIF. The 1988-1989 projected SIF expenses of $161,200 are running below the $244,000 budgeted because of the continuing low level of litigation, case settl ements, and 1 andsl ides. The 1989-1990 SIF budget has been prepared with the assumption that this favorable loss experience will continue through that year. An increase in the property insurance premium is expected because of new District facil ities coming on 1 ine which will requi re an increase in the asset insured values; however, this is not anticipated to raise the 1989-1990 proposed budget expenses of $242,000 above the 1988-1989 budgeted expenses of $244,000. RECOMMENDATION: Review the up-dated five-year financial projection for the Sel f-Insurance Fund and approve the incl usion of $500,000 for the fund in the 1989-1990 0 & M Budget. INITIAT. NG DEPT./DIV. rC REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 JEC PM -_._-_._-_._,.._----,~-_._.."_._.,"--_._.~--,._--_._-._~, -.---.---- Page 2 of 2 Exhibit A CENlRAL CONTRA COSTA SANITARY DISTRICT SELF-INSURANCE FUND FINANCIAL PROJECTION Five Years Ending June 30, 1991 Actual Actua 1 Proj ected Budgeted Estimated 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 Revenues Self-Insurance Allocation from O&M Fund $ 567,124 500,000 500,000 500,000 500,000 Ad Valorem Tax Revenue 1,000,000 0 0 0 0 Interest Income 196,109 293,840 375,000 388,000 412,000 Tota 1 Revenues $1,763,233 793,840 875,000 888,000 912,000 Expenses Claims Adjusting 9,922 5,574 4,000 8,000 8,000 Insurance Consulting 1,000 0 0 2,000 2,000 Loss Payments 32,280 129,872 28,000 72,000 80,000 Legal Services 116,296 48,783 50,000 60,000 65,000 Insurance Premi urns 5,812 53,428 78,000 90,000 95,000 Technical Serv ices 9,273 7,408 1,200 10,000 15,000 Total Expenses $ 174,583 245 ,065 161,200 * 242,000 265,000 Revenue Over Expenses ~1,588,650 548,775 713 .800 646.000 647,000 Reserves Revenue Over Expenses $1,588,650 548,775 713 ,800 646,000 647,000 Reserves 2,000,000 3,588,650 4.137,425 4,851.225 5,497,225 Total Reserves $3,588,650 ~ 4,851,225 ~ 6, 14~.225 * The Expense Budget for 1988-89 is $244,000. SSS/ Safetyl Sel fIns Fnd 30 . Centrb. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF NO. VIII. BUDGET & FINANCE 3 DATE SUBJECT RECEIVE THE DRAFT FISCAL YEAR 1989-90 CAPITAL IMPROVEMENT BUDGET (CIB) AND ESTABLISH JUNE 15, 1989, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON THE DRAFT CIB Ma 8, 1989 TYPE OF ACTION RECEIVE CIB ESTABLISH PUBLIC HEARING DATE SUBMITTED BY John Mercurio i i e INITIATING DEPT./DIV. Engineering Department/ Plannin Division ISSUE: The Di stri ct' s draft Fi scal Year 1989-90 Capital Improvement Budget has been prepared by staff and is ready for Board review. A date needs to be set for a publ ic hearing to receive comments on the draft fiscal year 1989-90 Capital Improvement Budget. BACKGROUND: The draft Fiscal Year 1989-90 Capital Improvement Budget establishes near-term project priorities and authorizes the 1989-90 Fiscal Year budgets for the Treatment Plant, Collection System, and General Improvements Programs. Detailed information for projects that are anticipated to be active in Fiscal Year 1989-90 is presented in the Capital Improvement Budget document. On May 2, 1989, the Capital Projects Committee met with District staff to review the draft Capital Improvement Budget. The Committee has approved the document for submission to the full Board. The Capital Improvement Budget is therefore submitted for initial review by the full Board at this time. A workshop is schedul ed at the June 1, 1989, Board meeti ng to di scuss the Capital Improvement Budget. It is appropriate to receive publ ic comments in a formal Publ ic Hearing. The Capital Improvement Budget is currently scheduled for a Public Hearing and adoption on June 15, 1989. RECOMMENDATION: Receive the draft Fiscal Year 1989-90 Capital Improvement Budget for review. Establish June 15, 1989, as the date for a Public Hearing to receive comments on the draft CIB. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13021\-.9/85 JM JMM JMK RAB :It. YMlC IiJfl INITlA TlNG DEPT./DIV.