HomeMy WebLinkAboutAGENDA BACKUP 01-26-89
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Centr~ Contra Costa Sanitar) .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF
3
POSITION
PAPER
BOARD MEETING OF
January 26, 1989
NO.
IV.
HEARAINGS
1.
SUBJECT
CONDUCT A PUBLIC HEARING TO CONSIDER THE IMPLEMENTATION
OF THE RECYQING PLAN PROPOSED BY PLEASANT HILL BAY
SHORE DISPOSAL FOR ZONE 3
DATE
January 19, 1989
TYPE OF ACTION
CONDUCT PUBLIC
HEARING
SUBMITTED BY
INITIATING DEPT/DIV.
Paul Morsen, Deputy General Manager
Admi ni strative
ISSUE: After receiving a presentation of the recycling plan proposed by Pleasant
Hill Bay Shore Disposal for Zone 3 on November 17, 1988, the Board of Directors
determined that the plan should be calendared for consideration at a subsequent
publ ic hearing.
BAC<GROUND: All cities within Contra Costa County are required by the County's
Draft Revision of the Solid Waste Management Plan to implement recycling programs to
reduce wastestream volume and thereby increase the life of in-county landfills. A
general precondition of adjoining counties to accepting this county's exported solid
waste is the existence of effective recycling programs in Contra Costa County. As
the franchiser for refuse collection and disposal for four cities and the
unincorporated areas in central county, the District has assumed a primary role in
coordinating the development of recycling programs throughout its franchise areas.
The franchise agreements between the District and its three franchised refuse
collectors require submission of a recycling plan by the collectors upon request of
the Di stri ct.
The District organized a Regional Recycling Advisory Committee to review alternative
recycl ing programs for suitability in each of the cities and unincorporated areas
within the franchise areas. Members of the Committee include two District Board
Members (Parke Boneysteel e and Sue Rai ney) and a representative from each of the
cities and the unincorporated areas. Under the direction of the Committee, each of
the three refuse collectors was directed to prepare proposals for pilot recycling
plans. The recycling plan proposed by Pleasant Hill Bay Shore Disposal was
presented to the Board on November 17, 1988. A publ ic hearing on the proposed
recycling plan was to be scheduled after details of the proposed plan were presented
to the affected communities of Pacheco and Clyde.
During the month of December, presentations of the recycling plan were made to the
Pacheco Town Council and the Clyde Civic Improvement Association by Pleasant Hill
Bay Shore Disposal, and District staff and Board liaison representative. Written or
oral comments of the town and improvement association were requested for Board
consideration at a public hearing to be held on January 26,1989.
Noti ces of the publ ic heari ng were publ i shed on January 17, 1989 and January 24,
1989, in the Contra Costa Times.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
\02A-9/85 PM
SUBJECT
CONDUcr A PUBLIC HEARING TO CONSIDER THE IMPLEt-ENTATION
OF THE RECYQING PLAN PROPOSED BY PLEASANT HILL BAY
SHORE DISPOSAL FOR ZONE 3
POSITION PAPER
PAGE 2 OF 3
DATE
Januarv 19, 1989
Recycling Plan Proposed By Pleasant Hill Bay Shore Disposal
Pleasant Hill Bay Shore Disposal proposes a recycling plan throughout its franchise
area which provides for curbside collection of the following recyclable items:
al umi nurn cans; gl ass bottl es; pl asti c soft dri nk bottl es; and newspapers. Each
residential customer would be provided one plastic container in which to collect the
recyclable items; newspapers would be bundled separately and placed next to the
plastic container for collection at the curb.Collection of recyclable items would
occur on the same day as the regular weekly refuse collection. Initially,
collection will be accomplished by a pick-up truck and trailer arrangement. In the
future, after an established curbside recycling service is extended to other nearby
communities, Pleasant Hill Bay Shore Disposal intends to use a specialized recycling
truck.
The volume collected will reflect the rate of participation of the residents. Taking
into consideration the size and demographics of the service area, the monthly volume
is expected to be approximately 14 tons, broken down as follows:
Newspapers
Glass Bottles
Al urni nurn Cans
P.E.T. Bottles
9.50 tons
4.35 tons
.15 tons
neQl i Qi bl e
T ota 1
l! ton s
The volume of recyclables collected will determine the net expense of the recycling
program. Other variabl es that will impact the cost of the program are the sal es
prices of the recyclables and the operating expenses associated with collecting and
processing the recyclables. Based on Pleasant Hill Bay Shore Disposal's projected
revenue and expenses for recycling services, an initial net expense of approximately
$1 per household per month is anticipated; these projected revenues and expenses
will be reviewed by District staff during the next rate-setting period. A
comparison of the actual and projected results of the recycling program after a
three-month pilot period will be performed. This evaluation will enable a more
accurate determination of the program's net expense. Pleasant Hill Bay Shore
Disposal will include a rate increase to provide for the net expense of the
recycling program in its refuse collection rate application for the July 1, 1989
th rough June 30, 1990 peri ode
CoaInents of the Pacheco Town Council
At the presentati on of the proposed recycl i ng pl an to the Pacheco Town Council,
written or oral comments for consideration by the Board at the January 26, 1989
public hearing were requested. To-date, no written comments have been received;
however, at the Pacheco Town Council meeti ng, the consensus of the Council was in
favor of the proposed curbside recycling pl an. The Pacheco representative to the
Regional ~ecycling Advisory Committee, Joe Minick, will orally present the Pacheco
Town Councl1's comments at the January 26, 1989 Dubl ic hearino.
1302B-9/85
SUBJECT
CONDUCT A PUBLIC HEARING TO CONSIDER THE IMPLEr-ENTATION
OF THE RECYQ.ING PLAN PROPOSED BY PLEASANT HILL BAY
SHORE DISPOSAL FOR ZONE 3
POSITION PAPER
PAGE 3 OF 3
DATE
January 19, 1989
ChanQes in "the Recycling Plan ReQues"ted by "the ec..uni"ty of Clyde
After receiving a presentation of the curbside recycling plan proposed by Pleasant
Hill Bay Shore Disposal, the Clyde Civic Improvement Association requested that an
alternate program be implemented in the Clyde area that would not require the
proj ected $1 per month househol d recycl i ng charge. The Associ ati on woul d 1 i ke
instead to setup drop-off bins for glass, aluminum, and newspaper next to their
centrally located community center, with whatever profits it realizes from the sale
of the recyclable materials to Pleasant Hill Bay Shore Disposal being used for the
Clyde community. The Clyde Civic Improvement Association requested a three-month
tri al of the al ternate program to gauge its conti nued feasi bility. Di stri ct Staff
is currently working with the Clyde Civic Improvement Association and Pleasant Hill
Bay Shore Disposal to coordinate the alternate program for start-up at the same time
as curbside recycling in the Pacheco area.
S"taff Reco.Denda"tions
District staff endorses the overall recycling plan proposed by Pleasant Hill Bay
Shore Disposal, with the changes required by the alternate program for the community
of Clyde, for implementation on a three-month pilot basis.
The present refuse collection rates in Zone 3 established for Pleasant Hill Bay
Shore Disposal effective July 1, 1988 through June 30, 1989 should be unchanged.
Adjustments to the collection rates to provide for the net expense of the recycling
program should be based on the results of the three-month pilot period, and
incorporated in the rate application for the July 1, 1989 through June 30, 1990
peri ode
RECXMENDATION: Conduct a publ ic hearing on January 26, 1989 to receive comments
from the public and the affected communities on the recycling plan proposed by
Pleasant Hill Bay Shore Disposal for Zone 3, and provide District staff with
comments and guidance regarding the implementation of the alternative program for
the Clyde community and the proposed recycling plan for the other areas of Zone 3.
13026-9/85
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Centra, Contra Costa Sanitar~ .Jistrict
BOARD OF DIRECTORS
PAGE 1 OFl
POSITION PAPER BOARD MEETING OF January 26, 1989
s~'O'ffrORIZE LEAVE WITHOUT PAY FOR JOYE KURASAKI,
ASSOCIATE ENGINEER, FROM FEBRUARY 20, 1989, THROUGH
APRIL 24, 1989
NO,
V. CONSENT CALENDAR 5
DATE
January 23, 1989
TYPE %tfHffitlZE LEAVE
SUBMITTED BY
Yvonne Brown, Administrative Secretary
INITIA TING DEPT./DIV.
Collection System Operations
ISSUE: Board approval is requi red for Leave Without Pay following the use of
Pregnancy Disability Leave in accordance with the Memorandum of Understanding
between the Central Contra Costa Sanitary District and the Management
Support/Confidential Group May 1, 1988 - April 30, 1989.
BACKGROUND: Joye Kurasaki, Associ ate Engi neer, has been off work on Pregnancy
Disabil ity Leave since October 24, 1988. Under the provisions of the M.O.U., she
may take up to si x months off work from the bi rth of the ch 11 d by usi ng a
combination of pregnancy disability leave, sick leave, vacation, earned overtime and
leave of absence without pay. The use of leave of absence without pay requires
Board approval. Ms. Kurasaki has requested that she be granted Leave Without Pay
from February 20, 1989, through April 24, 1989.
RECOMMENDATION: Authorize nine weeks Leave Without Pay for Joye Kurasaki, Associate
Engineer, effective February 20, 1989.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
130
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CRF
INITIATING DEPTJDIV,
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Central ~ontra Costa Sanitary .."istrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
J anua r
NO.
VI.
ENGINEERING
1
SUBJECT
CONDUCT A BOARD WORKSHOP ON THE DRAFT 1989 TEN-YEAR
CAPITAL IMPROVEMENT PLAN AND FEE SYSTEM ANALYSIS
DATE
J anu r
TYPE OF ACTION
CONDUCT WORKSHOP
ON CIP AND CIF
SUBMITTED BY
James R. Coe
Associate En ineer
INITIATING DEPT.lDIV.
Engineering Department
Plannin Division
ISSUE: A workshop has been scheduled in order to facilitate the Board's review
of the draft 1989 Ten-Year Capital Improvement Plan and Fee System Analysis.
BACKGROUND: The draft 1989 Ten-Year Capital Improvement Pl an and Fee System
Analysis were distributed to the Board on January 5, 1989. A Board workshop has
been scheduled for the January 26, 1989, Board meeting to provide an opportunity
for staff to present specific information and to facilitate review of the
documents in greater detail.
A proposed agenda for the workshop is presented in Attachment 1.
RECOMMENDATION: Conduct a Board workshop on the draft 1989 Ten-Year Capital
Improvement Plan and Fee System Analysis.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
JM<
JMK
ATTAQ-/~NT 1
BOARD WORKSHOP
ON l1-f E
TEN-YEAR CAPITAL IMPROVE~NT PLAN
AND
CAPITAL IMPROVEMENT FEE ANALYSIS
PROPOSED AGENDA
JANUARY 26, 1989
I. TEN-YEAR CAPITAL IMPROVEMENT PLAN
A. STAFF REPORT
0 PURPOSE
0 GOALS AND OBJECTIVES
0 CASH FL O/l
0 IMPLICATIONS OF ADOPTION
B. BOARD COMMENTS/QUESTIONS/DISCUSSION
C. CONClUSIONS/RECOMMENDATIONS
II. CAPITAL IMPROVE~NT FEE ANALYSIS
A. STAFF REPORT
0 PURPOSE
0 FACILITIES CAPACITY FEE
0 CASH FLO/l
0 IMPLICATIONS OF ADOPTION
B. BOARD COMMENTS/QUESTIONS/DISCUSSION
C. CONClUSIONS/RECOMMENDATIONS
. Centra. Contra Costa Sanitar District
.
BOARD OF DIRECTORS
PAGE 1 OF
POSITION PAPER BOARD MEETING OF NO.
VI I. TREATMENT PLANT 1
SUBJECT DATE
ALLOCATE $12,000 FROM THE TREATMENT PlANT
PROGRAM CONTINGENCY ACCOUNT FOR THE SULFUR
DIOXIDE INJECTION IMPROVEMENTS PROJECT,
DISTRICT PROJECT NO. 10036
AL L OCATE FU NDS
INITIATING DEPT./DIV.
ineer Plant 0 erations De artment
ISSUE: Approval of the Board of Directors is required to allocate program
contingency funds in excess of $25,000.
BACKGROUND: The treatment plant has had an excellent record of compliance with its
NPDES discharge permit requirements, but over the last ten years, the zero chlorine
residual requirement has been very difficult to maintain with continuous monitoring.
Even though the pl ant rarely exceeds the Regional Water Qual ity Control Board-set
maximums allowed for magnitude or duration, there are occasional violations.
One of the problems with the dechlorination process is the fact that only 100 feet
of outfall pipe lies between the injection of sulfur dioxide-saturated water and the
sample point. This is not enough to allow for complete mixing and assure an
accurate compliance record. Included as one element in the present Treatment Plant
Strategic Plan for improving the rel iabil ity and efficiency of the dechlorination
process is the installation of a new electric-driven sulfur dioxide injector.
Initial funds for this project were granted from the program contingency account by
the General Manager-Chief Engineer as "seed" money to start pilot work on the
project in fiscal year 1987 - 1988. Work on this testing phase of the project began
with contractor work to install piping and conduit for the injector.
Since the original allocation of "seed" money was granted, several factors affecting
the cost estimate have changed. First, the injector manufacturer redesigned the
original injection unit, which increased the purchase price. Second, a new effluent
analyzer, which can effectively measure the amount of excess sulfur dioxide present
in the dechlorination process, has been found and tested. The addition of feedback
provided by this analyzer has proven benefici al by reducing the quantity and
magnitude of some chlorine violations and totally eliminated others.
This project will improve dechlorination process mixing and control, thereby
reducing the number and frequency of chlorine residual violations but will not
completely eliminate the problem of controlling around a zero limit.
RECOIENDATION: Allocate an additional $12,000 to complete the treatment plant
Sulfur Dioxide Injection Improvements Project, District Project No. 10036.
INITI~EPT./DIV.
{)Jt!':>
1302A.9/85
GW
WEB
ATIACH4ENT I
COST ESTIMATE
FOR
SULFUR DIOXIDE INJ ECTION SYSTEM I~OVEMENTS
Contractor Labor
$ 10,000
Force Account Labor
1,000
Contingency
2,000
Eq ui pment
24,000
Subtotal
37,000
Initial Authorization by
General Manager-Chief Engineer
25,000
Total Requested
S 12.000
.
Central ~ontra Costa Sanitary -,istrict
BOARD OF DIRECTORS
PAGE OF 8
POSITION
PAPER
BOARD MEETING OF
January 26, 1989
NO.
IX.
PERSONNEL
1
SUBJECT
DATE
January 20, 1989
REVISE CLASS DESCRIPTION FOR JUNIOR ENGINEER
G-67 ($2,918/MO.-$3,S32/MO.)
TYPE OF ACTION
PERSONNEL
SUBMl.TTED 8Y R W' 11 .
UaV1C1 . 1 lams
Engineering Division Manager
INITltW~1RWJt'~Wg Department
Engineering Division
ISSUE: Board action is required to revise an existing class description.
BACKGROUND: On June 16, 1988, the Board adopted the Personnel Budget for Fiscal
Year 1988/1989. As part of that budget, two entry-level engineering positions
were authorized for the Engineering Division. Since the job classification and
salary range for the positions had not been finalized at the time the Personnel
Budget was adopted, the position paper stated that the Board would be given the
class description for consideration and approval when it was developed.
Following the approval of the FY 1988-1989 Personnel Budget, Ralph Andersen &
Associates was retained by the District to conduct a classification and
compensation review of the two newly authorized entry-level positions. The
Andersen review recommended that the District's existing entry-level
classification of Junior Engineer, with salary range G-67 ($2,918/mo.-$3,S32/mo.),
is the appropriate classification for the two new entry-level engineers (see
At tachment 1). Staff has reviewed the Andersen report and concurs with the
findings. In addition, staff recommends that the Junior Engineer class
description be revised to provide more flexibility in rotating the entry-level
engineers through the various departments and divisions within the District. The
class description, therefore, has been revised to allow this flexibility while
still maintaining the basic two-year rotational period before promotion to the
Assistant Engineer level (see Attachment 2).
The Personnel Committee reviewed the proposed action on January 6, 1989, and
concurs with staff's recommendation.
RECOMMENDATION: Revi se
($2,918/mo.-$3,S32/mo.) to
maintain the revised Junior
the entry-level engineering
the class description for Junior Engineer, G-67
allow more flexibility in rotation assignments;
Engineer class description and current salary range as
position in the District.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
CRF
INITIATING DEPT.lDIV.
DRW
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ATTACHr~ENT 1
Ralph Andersen
& Associates
1446 Ethan Way
Suite 101
Sacramento. CA 95825
(916) 929-5575
3860 West Northwest Highway
Suite 230
Dallas, TX 75220
(214) 956-7097
October 31, 1988
SUBJECT:
Catherine Freitas
Central Contra Costa Sanitary District
Nancy Nittler
Ralph Andersen & Associates
Entry level Engineering Classification
TO:
FROM:
The purpose of this memo is to provide you with our final
recommendation regarding the entry level professional engineering
classification.
The professional engineering series should have an entry level
classification which is equivalent to the current classification of
Junior Engineer. It is not appropriate to have a sub-entry
classification below the Junior Engineer level since there is not an
additional level of engineering work to justify such a class. It is
recommended that the junior level classification be used as it is
currently, and if the District is interested in selecting college
graduates with more limited experience, they can target recruitments
at local colleges and universities.
The internal salary relationships for the professional engineering
c1assifications are appropriate. The salary level for the entry
level class is sufficient to ensure the District's ability to
recruit and retain Quality engineering staff.
If you have any other Questions, or if I can be of further
assistance, please give me a call.
".
ATTACH~lENT 2
CEN lR,tL (X)N lRA OOS T A
SNHTMY DISTRICT
Effective:
Salary Range: G-67
JUNIOR ENGINEER
(ROTATION)
DEFINITION
Perform trainee or apprentice-level professional engineering work in the
planning, design, investigation, and construction of District wastewater
treatment pl ant, co11 ecti on system, and rel ated facil iti es.
DISTINGUISHING CHARACTERISTICS
This- is the entry-level class in the professional engineering series.
Incumbents perform less complex office and field engineering work under
general supervision in preparation for advancement to the next higher level
of Assistant Engineer. Assignments are rotational through the Plant
Operati ons, ~Pf/ Co11 ecti on System Operati ons, and Engineering departments.
_9~t~, ~~~Ip;_;I~~ PIYJ~I~~~. ~_~~ ~~~ls~~~~~ ;~11 1~~ appf~~/~at~11 p/g~t
lIP/lt'fl~ After 'twenty-four IIOnths as a ~~ Junior Engineer, f~t~tI~,,~l
#>~)/JIt;./3/1t~) the Junior Engineer, upon successful completion of rotational
assignments and a passing score on an exam, will be promoted to an Assistant
Engi neer. NJtft~P/l ftP/Ji'N1t
SUPERVISION RE~IVED AND EXERCISED
Receive general supervision from a higher level professional engineer.
Technical or functional supervision may also be provided by higher level
professional engineering positions.
May exercise indirect supervision of technical engineering positions, as
assi gned.
EXNA.ES OF DUTIES - Duties may include, but are not limited to, the
following:
Write specifications, prepare plans, and calculate cost estimates for
smaller engineering projects.
Assist in the conduct of detailed and sophisticated studies to define and
solve engineering problems.
Enforce Di strict polici es and appropriate state and federal 1 aws, codes,
and regulations.
Perform plan and shop drawing reviews to ensure contractor compliance
with District specificattons.
Respond to citizen complaints concerning engineering problems.
Perform complex engineering calculations.
Perform field inspections of engineering projects as assigned.
..
(ENlRAl roNlRA roSTA SANITARY DISlRICT
Junior Engineer (Continued)
Perfo~ engineering analysis and calculations using the Engineering
Depart.ent's co.puter facilities.
Analyze design data submitted to the District.
Perform related duties as required.
Prepare clear and concise technical reports.
QUALIFICATIONS
Know 1 edQe of:
Principles and practices of engineering as generally applied to
sanitary systems.
Methods, materi a1 s, and techniques used in the constructi on of
pub 1i c ut l1i ti es proj acts.
Modern developments, current literature, and sources of information
regarding engineering theory and practices.
Safety hazards and appropriate precautions applicable to work
assi gnments.
Abl1ity to:
Make comp1 ex engi neeri ng computati ons and to check, desi gn, and
prepare engineering plans, studies, profiles, and maps.
Enforce District policies and appropriate state and federal laws,
codes, and regulations.
Learn and observe all appropriate safety precauti ons as requi red by
the District including, but not limited to, Ca1/0SHA General Industry
Safety Orders and the District's Respiratory Protection Program.
Experience and Education
Any combination equivalent to experience and education that could
likely provide the required knowledge and abilities would be
qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience:
None req u ired.
CENTRAL CONTRA OOSTA SANITARY DISTRICT
Junior Engineer (Continued)
Education:
Equivalent to possession of a bachelor's degree from an
accredited college or university with major work in engineering
or a closely related field.
Licenses and Certificates
Possession of a valid California Driver's License.
Possession of an Engineer-In-Training Certificate is desirable prior
to promotion to Assistant Engineer.
CENTRAL CONTRA roSTA
SANITARY DISTRICT
Effective:
Salary Range: G-67
JUNIOR ENGINEER
(ROTATION)
DEFINITION
Perform trainee or apprentice-level professional engineering work in the
planning, design, investigation, and construction of District wastewater
treatment plant, collection system, and related facilities.
DISTINGUISHING CHARACTERISTICS
This is the entry-level class in the professional engineering series.
Incumbents perform 1 ess compl ex offi ce and fi el d engi neeri ng work under
general supervision in preparation for advancement to the next higher level
of Assistant Engineer. Assignments are rotational through the Plant
Operations, Collection System Onerations, and Engineering departments. After
twenty-four months as a Junior Engineer, the Junior Engineer, upon
successful compl eti on of rotati ona 1 assi gnments and a passi ng score on an
exam, will be promoted to an Assistant Engineer.
SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from a higher level professional engineer.
Technical or functional supervision may also be provided by higher level
professional engineering positions.
May exercise indirect supervision of technical engineering positions, as
assigned.
EXAJA..ES OF DUTIES - Duti es may i ncl ude, but are not limi ted to, the
foll ow i ng:
Write specifications, prepare plans, and calculate cost estimates for
smaller engineering projects.
Assist in the conduct of detailed and sophisticated studies to define and
solve engineering problems.
Enforce District policies and appropriate state and federal laws, codes,
and regulations.
Perform plan and shop drawing reviews to ensure contractor compliance
with District specifications.
Respond to citizen complaints concerning engineering problems.
Perform complex engineering calculations.
Perform field inspections of engineering projects as assigned.
--_.. "---'---'--~-------'--'''-~'''-''_.'--'--- - _._._._-----.__._".__._,~._._-----_..,--~..__._..._~---~~~_._._---_._._-----_.._."---_."._----~-~~.__._-
CENTRAl CONTRA COSTA SANITARY DISTRICT
Junior Engineer (Continued)
Perform engineering analysis and calculations using the Engineering
Department's computer facilities.
Analyze design data submitted to the District.
Perform related duties as required.
Prepare clear and concise technical reports.
OUALIFICATIONS
KnowledQe of:
Pri nci pl es and practi ces of engi neeri ng as general 1 y appl i ed to
sanitary systems.
Methods, materials, and techniques used in the construction of
public utilities projects.
Modern developments, current literature, and sources of information
regarding engineering theory and practices.
Safety hazards and appropriate precautions applicable to work
assi gnments.
Ability to:
Make compl ex engi neeri ng computati ons and to check, desi gn, and
prepare engineering plans, studies, profiles, and maps.
Enforce District pol icies and appropriate state and federal laws,
codes, and regulations.
Learn and observe all appropri ate safety precauti ons as requi red by
the District including, but not limited to, Cal/OSHA General Industry
Safety Orders and the District's Respiratory Protection Program.
Experience and Education
Any combination equivalent to experience and education that could
likely provide the required knowledge and abilities would be
qualifying. A typical way to obtain the knowledge and abilities
woul d be:
Experience:
None req u ired.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Junior Engineer (Continued)
Education:
Equivalent to possession of a bachelor's degree from an
accredited college or university with major work in engineering
or a closely related field.
Licenses and Certificates
Possession of a valid California Driver's License.
Possession of an Engineer-In-Training Certificate is desirable prior
to promotion to Assistant Engineer.
-_. "-~--"-------'-"-'--"'--'-"''''-"-''.''---~ .. ,. --......----..-.--..--...,,~--.-..---....------.-...~-._..__'__~__'~_________~.__..__"_______._"__m._._____._,~_",.____.
.
Centra. Contra Costa Sanitar) Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 6
January 26, 1989
NO.
IX.
PERSONNEL
2
POSITION
PAPER
BOARD MEETING OF
SUBJECT
ADOPT REVISED CLASS DESCRIPTION AND TITLE CHANGE FOR
MAINTENANCE OFFICE COORDINATOR IIII TO MAINTENANCE
COORDINATOR 1/11, (G-41 $1820-$2192, G-51 $1998-$2413),
AND RECLASSIFY VIRGINIA GERBER FROM SECRETARY II, (G-49
$1905-$2301) TO MTCE. COORDINATOR II (G-51 $1998-$2413)
DATE
January 19, 1989
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
INITIATING DEPT/DIV
Paul Morsen, Deputy General Manager
Administrative/Personnel
ISSUE: Board action is required to change job titles and class descriptions, and
to recl assify anployees
BACKGROUND: The Maintenance Office Coordinator 1/11 position description has not
been revi sed si nce 1983. At that time, two Mai ntenance Office Coordi nator IIII
positions were allocated to provide general clerical and office support to the
Plant Maintenance Office.
With the install ati on of the computerized Pl ant Equi pment Mai ntenance Management
System in 1986, one of the positions within the Plant Maintenance Office was
transferred to another area within the Plant and the remaining position of
Maintenance Office Coordinator 1/11 evolved from one of a general clerical nature
to a more techni cally ori ented positi on provi di ng not only secretari al support,
but computer operation services as well. .
A new position was authorized in the 1988-89 Personnel Budget to provide support
for the Coll ecti on System Operati ons Department mai ntenance computer system and
to the Coll ecti on System Operati ons safety and trai ni ng programs. The cl ass
description and salary level were not set at that time due to time constraints and
the fact that the Coll ecti on System Operati ons computer appl icati on was not on
line. Ralph M. Andersen and Associates was asked to prepare a class description
and recommend a Salary level based on an internal salary review once the
computerized system was in pl ace. RMA found that the duti es were simil ar to the
Maintenance Office Coordinator 1/11 in the Plant Operations Department.
The revised job title and class description (copy attached) not only brings the
position of Maintenance Office Coordinator IIII in line with the actual duties
bei ng performed at Coll ecti on System Operati ons and in the Pl ant Mai ntenance
Office, but provides for the differences between the two positions.
The incumbent in this position in the Pl ant Operations Department is Ms. Lesl ie
Chapman. A title change, but no reclassification action, is necessary for her.
Virginia Gerber, Secretary II, has been assigned to the CSOD computer system since
August, 1988. She has been instrumental in developing the CSOD Sewer Maintenance
Management System, is well qualified for the position, and has been providing the
District with Maintenance Coordinator II Services for six months. The successes
that have been achi eved to date with the CSOD computer system are due, in 1 arge
V0
COMMENDED FOR BOARD ACTION
JAL
~
CRF
SUBJECT
ADOPT REVISED a.ASS DESCRIPTION AND TITLE CHANGE FOR
MAINTENANCE OFfICE COORDINATOR III! TO MAINTENANCE
COORDINATOR 1/11. (G-47 $1820-$2192. G-51 $1998-$2413).
AND REa.ASSIFY VIRGINIA GERBER FROM SECRETARY II. (6-49
$1905-$2301) TO MAINTENANCE COORDINATOR II
POSITION PAPER
2 2
PAGE
OF
DATE
January 13,1989
part, to her abilities and her dedication. Under this action, Ms. Gerber would be
reclassified from a Secretary II (G-49 $1905-$2301) to Maintenance Coordinator II
(G-51 $1998-$2413). If the Board approves Ms. Gerber's recl assification, the
Secretary 1/11 will be filled through routine recruitment procedures.
The Personnel Committee reviewed the proposed action on January 6, 1989 and
concurs with staff's recommendation.
RECOMMENDATION: Change the title of Leslie Chapman, Maintenance Office
Coordinator II to Maintenance Coordinator II (G-51 $1998-$2413); adopt revised
class description of Maintenance Coordinator 1/11 (G-49 $1905-$2301, G-51
$1998-$2413); reclassify Virginia Gerber from Secretary II, (G-49 $1905-$2301) to
Maintenance Coordinator II, (G-51 $1998-$2413), effective January 21, 1989.
13028-9/85
CENTRAL OONTRA OOSTA
SANITARY DISTRICT
Effective:
Salary Range: I G-47
II G- 51
MAINTENANCE OOORDINATOR 1111
DEFINITION
Operates computerized Preventative Maintenance System in Collection
System or Pl ant Mai ntenance; provide cl erical staff support to research,
prepare and maintain detailed records regarding field work, work
schedules, expenditures and/or work orders; and assist in the
administration of department safety and training programs.
DISTINGUISHING CHARACTERISTICS
Maintenance Coodinator I
This class is the entry-level class in the Maintenance Coordinator series
and is distinguished from the II level by the limited ability to perform
the full range of duti es as assigned to the II 1 evel without immedi ate
supervision. While positions in this class may have prior clerical
experience, they are generally less familiar with the specific and
rel evant pol ici es and procedures unique to the department's mai ntenance
program.
Maintenance Coodinator II
This class is the journey-level class in the Maintenance Coordinator
seri es and is di sti ngu i shed from the I 1 evel by the ability to perform
the full range of duties as assigned without immediate supervision.
Positions in this cl ass are generally familiar with the specific and
rel evant pol ici es and procedures unique to the department's mai ntenance
program.
SUPERVISION RECEIVED AND EXERCISED
Maintenance Coodinator 1/11
Receives general supervision from the Plant Maintenance Superintendent or
C.S.O. Operations Support Supervisor.
EXNA.ES OF DUTIES
Duties may include, but are not limited to the following:
Maintain databases for preventative maintenance history, work orders,
logs, management informati on systems, equi pment records, and faciliti es
i nv entory .
Use computer applications to produce work schedules, work orders,
reports, logs, and records.
_,~.___.,.._... . _"_"__""_~"_'___"'_'____'__'____'~'__"__~""''''_'__"_."~ ..._..,,_.~_..',___.H.,_.,__ __,.__.,.__.~_~_____~____~._._.___,_,.__,_~_____.._..,..___..._._" '._....~."._.."._~"'._._.._~_._,_._ u ._..__.....__.___~.~.__..._..,.____.._ __..._.__~_,,_. ...,.,----_~....~..._.,._.._ ..
CENlRAL CONlRA COSTA SANITARY DISlRICT
Main~enance Coordina~or
Communica~e revisions in facilities inven~ory to o~her divisions or
depa rtmen~s.
Review and in~erpret preventative maintenance da~a prior to data entry
for completeness and conformance with es~ablished ~andards.
Maintain a variety of detailed records.
Operate computer software and hardware sy~ems, and rel evant security;
identifies and corrects problems; participates in the identification and
impl ementati on of sys~em upgrades; works with hardware and software
suppliers on maintenance of system.
Provide clerical staff support.
Operate a varie~y of office machines including word processing equipment.
Assi~ in the preparation, filing and updating of employee technical and
safety ~rai ni ng programs and materi al s; may provi de suppor~ to the
Department Safety Committee(s).
Perform rel ated duti es as requi red.
QUALIFICATIONS
Maintenance Coordinator I
KnowledQe of:
Use and operati on of microcomputers incl udi ng data base software.
Understandi ng of database 1 anguages and offi ce methods, procedures
and equi pment.
English usage, spelling, grammar and punctuation.
Abil ity to:
Learn the operation of the District's Plant Equipment Management
System or the Sewer Maintenance Management System.
Enter information into and retrieve information from a computer.
Maintain system files, records and reports.
Learn and observe all appropriate safety precautions as required by
the District including, but no~ limited to, Cal/OSHA General
Industry Safety Orders and the Di strict' 5 Respi ratory Protecti on
Program.
CENTRAL CONTRA OOSTA SANITARY DISTRICT
Maintenance Coordinator
Learn about plant or field equipment including functions and
tenni nol ogy.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those
contacted in the course of work.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the
required knowledge and abil ities is qual ifying. A typical way to obtain
the knowledge and abilities would be:
Experience:
One year of increasingly responsible clerical work.
Education:
Equivalent to completion of the twelfth grade with course work in
database languages, computer science, or a related field.
Maintenance Coordinator II
In addition to the qualifications for Maintenance Coordinator I:
Knowl edge of:
Principles and practices of computer database systems.
Computer hardware and software rel ated to the Sewer Mai ntenance
Management System or Plant Equipment Management System.
Cal/OSHA regulations and general industrial safe work practices.
Equipment used at the District including functions, tenninology and
Maintenance priorities.
Safety hazards and appropriate precautions applicable to work
assignments.
Mai ntenance procedures used at the Di strict in the department to
which assigned.
Ability to:
Effectively use, operate, and support a computerized mai ntenance
management system.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Maintenance Coordinator
Provi de staff support for an effective safety and accident
prevention program.
Read and interpret engineering plans, maps, specifications, and
rel ated materi al and/or operati on and mai ntenance manual s for the
District equipment and facilities.
Communicate technical information to supervisors and employees.
Train personnel in basic operation of Computer System.
Perform assigned duties with independence, using establ ished
policies, procedures, and guidelines.
Experience and Education
Any combination equivalent to experience and education that could likely
provide the required knowledge and abilities would be qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Eighteen months of experience comparable to that of the I class.
Education:
Equivalent to the completion of the twelfth grade with course work
in database languages, computer science or related field.
.
Centra. ~ontra Costa Sanitar) Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 7
POSITION
PAPER
BOARD MEETING OF
January 26, 1989
NO.
IX.
PERSONNEL 3
January 19, 1989
SUBtREATE A NEW OPERATIONS SUPPORT SUPERVISOR POSITION
WITHIN THE roLlECTION SYSTEM OPERATIONS DEPARTM:NT. ADOPT
A QASS DESCRIPTION. SET THE SALARY lEVEL AT S-71 ($3228-
$3901). AND REQASSIFY YVONNE BIOfN, ADMINISTRATIVE SEC-
RETARY. S-60 ($2482-$3000), TO THE POSITION
DATE
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
John larson. C.S.O.D. Manager
INITIATING DEPT/DIV
Collection System Operations Dept.
ISSUE: The Operations Support Section of the Collection System Operations
Department needs to be reorganized through the addition of a supervisory position
to meet the growing demands for service. Board action is required to create new
positi ons, adopt cl ass descri pti ons, set sal ary ranges, and to recl assify
employees.
BACKGROUND: Each year the demand for service by the publ ic has increased. Over
1000 requests for service were received by CSOD during the past year. A parall el
increase has occurred in the pUblic's awareness of its legal rights in incidents
involving property damage. Each request for service and each incident of alleged
property damage must be hand1 ed quickly and effectively.
The responsibility for administering property damage claims and investigating
service complaints rested with the Collection System Superintendent prior to his
retirement in March 1988. Since that time, the responsibility has been assigned to
Yvonne Brown, Admi ni strative Secretary. A secretary from a temporary serv i ce has
been used to complete the lower level work in the interim.
It has become increasingly obvious that the time required to complete the work
properly is on the order of 24 hours per week and that the work is extremely
sensitive in nature. In a majority of cases, the employee charged with this
responsibil ity must make on-the-spot decisions in order to facil itate achieving a
reasonable solution. Future programs are anticipated that will add to the existing
workload. They include the Overflow Protection Program and an anticipated
Rehabilitation and Replacement Program for aging small diameter sewers.
Ralph Andersen and Associates has completed an examination of the Operations
Support Section's activities. They found an increased level of responsibility and
they have recommended the creation of an Operations Support Supervisor position,
salary range S-71 ($3228-$3901>. A copy of the recommended class description is
attached.
The staff recommends the reclassification of Yvonne Brown, Administrative
Secretary, to this position. Ms. Brown is a career employee of the District.
She has willingly and effectively undertaken the additional workload occasioned
by the reti rement of the Co11 ecti on System Superi ntendent and she has improved
the procedures and activ iti es needed for the successful resol uti on of diffi cul t
property damage claims and service complaints. This action would initially
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
CRF
SUBJECT
CREATE A NEW OPERATIONS SUPPORT SUPERVISOR POSITION
WITHIN THE COlLECTION SYSTEM OPERATIONS DEPARllENT. ADOPT
A QASS DESCRIPTION. SET THE SAlARY LEva AT S-71 ($3228-
$3901). AND REQASSIFY YVONNE BROWN, ADMINISTRATIVE SEC-
RETARY. S-60 ($2482-$3000). TO THE POSITION
POSITION PAPER
PAGE
DATE
2
OF
7
January 19, 1989
result in a 7.4% salary increase for Ms. Brown. If the Board approves Ms. Brown's
reclassification, a vacant secretarial position will be filled through routine
procedures. The net additional cost of creating the Operations Support Supervisor
position will be $16,000 per year.
The Operati ons Support Superv i sor is a superv i sory posi ti on and it shoul d be
allocated to the Management Support/Confidential Group. This action is
accomplished by Board resolution.
The Board Personnel Committee reviewed the proposed action on January 6, 1989,
and concurs with staff's recommendation.
RECOtIENDATION: Create a new Operations Support Supervisor position within the
Coll ecti on System Operati ons Department, adopt the cl ass descri pti on, set the
salary level at Range S-71 ($3223-$3901>, adopt appropriate resolution allocating
Operations Support Supervisor to MS/OG, and reclassify Yvonne Brown, Administrative
Secretary, S-60 ($2482-$3000) to the position, effective January 21, 1989.
13026-9/85
CENTRAL CONTRA (X)ST A
SANITARY DISTRICT
Effective:
Range: S-71
OPERATIONS SUPPORT SUPERVISOR
DEFINITION
To coordi nate and supervi se the activ iti es of the operati ons support
section including Department training and safety programs, the automated
maintenance system, and accident investigation; and to investigate and
document ratepayer claims and complaints.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Collection Systems Operations
Manager.
Exercises direct supervision over assigned technical and clerical staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Plan, organize, direct, and control the activities of the Operations
Support Section including claims and accident investigation, safety and
trai ni ng program admi ni strati on, serv i ce requests and radi 0 di spatch,
clerical support, and the maintenance management program.
Investigate and document claims including billings and property damage;
evaluate claims and make appropriate recommendation; negotiate and
initiate solutions within set guidelines.
Respond to and resolve difficult and sensitive service requests and
complaints; recommend corrective action.
Review and analyze operations support activities; recommend and implement
improvements and modifications; prepare various reports on operations and
activ iti es.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendati ons; submit j ustif i cati ons for budget
items; monitor and control expenditures.
Assist in the investigation of accidents and incidents; collect and
document information and data; prepare reports and related
correspondence.
Coordinate the administration of the department safety program; maintain
safety directives; provide administrative support to the Department
Safety Committee.
CENlRAL CONlRA COSTA SANITARY DISTRICT
Operations Support Supervisor (Continued)
EXAJA..ES Of DUTIES
Coordi nate department trai ni ng programs; make arrangements for speakers,
seminars, classes and training materials; collect and disseminate
training brochures and literature.
Arrange for and oversee support services (i.e. landscaping, janitorial,
security system) for the Collection Systems Operation office building and
related facilities.
Supervise the initiation and maintenance of files, records, manuals
and resource materials.
Perform related duties as assigned.
QUALIFICATIONS
KnowledQe of:
Principles, and
admi ni strati on.
practices of claims
i nvesti gati on
and
Principles and practices of supervision, training and performance
eval uati on.
Principles and practices of industrial safety, health and
accident prevention programs.
Principles and practices of budget preparation and tracking.
Modern office procedures, methods and computer equipment.
Principles and procedures of record keeping.
Abil i ty to:
Investigate and
accidents.
resol ve cl aims,
service complaints and
Coordinate and participate in department training programs.
Interpret and apply admi ni strative and departmental pol ici es and
procedures.
Work effectively under deadl i nes and coordi nate concurrent
assignments.
Supervise, train and evaluate assigned staff.
Work independently in the absence of supervision.
---.-----.------....-.-.-----.------...---'.'---.--..."--~~---.,'-_._-_..._,----_.~-_._-,.__._.-----'--_.~-
CENTRAL CONTRA COSTA SANITARY DISTRICT
Operations Support Supervisor (Continued)
Communicate effectively, both orally and in writing.
Establish and maintain cooperative working relationships with
those contacted in the course of work.
Experience and Training Guidelines
Any combination of experience and training that would likely
provi de the requi red knowl edge and abil iti es is qual ify i ng. A
typical way to obtain the knowledge and abilities would be:
Expe r i ence:
Five years of increasingly responsibl e
experience. Experience in public contact
and complaint investigation and resolution.
superv i sory
and cl aim
Education:
Equivalent to completion of two years of college with
courses in business, supervision, or related field.
License and Certificates
Possession of a valid California Driver's License.
RESOLUTION NO. 89-
A RESOLUTION ESTABLISHING AN ADDITIONAL POSITION TO BE
A MEMBER OF THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP
REPRESENTATION UNIT
WHEREAS, In accordance with the Central Contra Costa Sanitary
D I str I ct Code, those staff pos I t Ions to be I nc I uded I n the Management
Support/Confidential Group Representation Unit of the District shall be
so designated by resolution of the Board of Directors; and
WHEREAS, It has been determined that In addition to those employees
holding positions currently designated as members of the Management
Support/Confidential Group Representation Unit, as listed In Resolution
Nos. 82-031, 85-017, 85-094, 86-034 and 87-064, the employee holding the
position under the following listed "Additional Member Position
Classification," should also be a member of the Management
Support/Confidential Group Representation Unit:
Additional Member Position Classification:
Operations Support Supervisor
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Central Contra Costa Sanitary District does, by this resolution,
establ I sh that the employee hol ding the pos Itlon under the herl nabove
listed Additional Member Position Classification shall from January 26,
1989 become a member of the Management Support/Confidential Group
Representation Unit of the District.
PASSED AND ADOPTED thIs 26th day of January, 1989 by the followIng
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Pr~~I'd~nt 'ot the Board'of Dlrector~' ... .".
Central Contra Costa SanItary DIstrIct,
County of Contra Costa, State of California
COUNTERSIGNED:
S~~~~t~ry of 't'h~" C~~t~~1 Contra
Costa SanItary DIstrict, County
of Contra Costa, State of CalifornIa
Approved as to Form:
James L. Hazard
DIstrict Counsel
. . . . . .
.
Centra, ':ontra Costa Sanitary listrict
BOARD OF DIRECTORS
PAGE 1 OF 1
J anuar 26, 1989
NO.
IX.
PERSONNEL
4
POSITION
PAPER
BOARD MEETING OF
SUBJECT
DATE
Januar 10, 1989
TYPE OF ACTION
AUlOORIZATION TO HIRE ONE STUDENT INTERN
PERSONNEL
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Administrative/Personnel
ISSUE: The Admi ni strative Department has assessed its requi rements to
coordi nate, publ icize, and monitor the vari ous recycl i ng programs with i n the
District's franchise area. Staff is requesting Board authorization to hire one
student intern to assi st with th i s effort.
BACKGROUND: Currently, the Board is in the process of establ i shi ng curbsi de
recycling programs with the District's three refuse collectors. Staff has been
meeting with the various communities, and it has come to our attention that
additional time needs to be spent in the area of community education and
information on recycling. This effort must take place prior to and after the
start-up of the recycling programs if they are to be successful. Consequently,
an appropriate public education strategy is being developed, and the concept of
recycling marketed to the community. This would include soliciting input from
community groups, preparing and distributing promotional materials, developing
surveys, and coordinating meetings between the collectors, DistriCt, and
communities. Once the recycl ing program is in operation, it will be necessary
to work with the collector to monitor and analyze the results of the program.
The amount of recycl abl e materi al s bei ng coll ected must be tabul ated and the
figures analyzed according to guidelines in the County Solid Waste Management
Pl an. To gauge the success of the vari ous recycl i ng programs, surveys must be
conducted. Additionally, participation rates must be determined through actual
neighborhood counts.
In order to conduct such an extensive publ ic educati on/marketi ng
Administrative Department/Personnel Section requires additional
Staff would like to fill this need by hiring a college senior
student with a major in marketing or public relations for
January 30, 1989 to June 30, 1989.
The approximate cost to the District would be $10 per hour or $9600. This item
has not previ ously been budgeted and caul d resul tin a mi nor budget overrun at
the end of the fiscal year.
effort, the
assistance.
or graduate
the peri od
Staff has met with the Board Personnel Committee regarding this item on
January 6, 1989 and the Committee concurs with staff's recommendation.
RECO...:NDATION: Authorize the Admi ni strative Department/Personnel Secti on to
hire one student intern at a salary of $10 per hour for the period January 30,
1989 to June 30, 1989.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
CRF
.
Centra. Contra Costa Sanitar) .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
January 26, 1989
NO.
x.
SOL I D ~JASTE
1
SUBJECT
DATE
January 18, 1989
AUlHORIZE STAFF TO PROVIDE IN-KIND SERVICES TO lHE
CONTRA roSTA COMMUNITY RECYQ ING CENTER IN THE PUBLICATION TYPE OF 'AtlWlORIZE IN-KIND
OF ITS QUJlRTERL Y NEWSL ETTER CONTRIBUTION
SUBMITTED BY INITIATING DEPT/DIV.
H. Heibel, Public Information Coordinato Administrative Department/Pers.
ISSUE: Contra Costa Community Recycl ing Center has requested that the Central
Contra Costa Sanitary District provide graphic, printing, and mailing services for
its quarterly recycl i ng newsl etter.
BAQCGROUND: Contra Costa Community Recycling Center <Center> is a non-prOfit,
vol unteer organizati on that has operated a drop-off recycl i ng center on Imhoff
Drive in Pacheco since 1981. In 1988, the Center's board decided to shift their
focus away from vol unteer drop-off recycl i ng activ 1ti es toward recycl i ng
awareness, promotion and advocacy. In moving in this new direction, the President
of the Center, Marilyn McKi nney, stated that the Center wl1 1 concentrate its
efforts on: promoting the recycling opportunities currently ava11able in the
County; used 011 recycling; providing assistance and information to citizens who
wish to advocate recycling in their communities; assisting the County in
establishing recycling at the new Transfer Station; and meeting the recycling
goals as outlined in the County's Solid Waste Management Plan. As part of the
Center's new activities, it intends to publish a newsletter fINery quarter to be
mailed to organizations, citizens, and public officials throughout the county who
are interested in, or who have influence on, recycling issues.
Presently, the Center is short of funds to produce this quarterly publication. It
has requested that the District provide typesetting/desktop publishing, layout and
printing services to produce its newsletter, in addition to mailing it out. This
request seems to coincide with the District's recycling goals. The District could
use the informational assistance of the Center's newsletter in promoting its
recycl ing programs throughout the franchise area. As well, the District has
interest in sponsoring responsible used 011 disposal instead of the pouring of
this hazardous material into the sanitary sewer system. Accordingly, the District
would benefit by providing assistance to the Center.
The Center will provide the paper on which to print the newsletter and wl1l be
responsible for writing all articles to be included in its publication. Currently,
the Center's mailing list includes approximately 1000 organizations, citizens, and
public officials; at our request, the Center will include any additional names on
thei r ma11 i ng 1 i st to receive copi es of the newsl etter. The cost to ma11 th i s
publicati on woul d be $80 per issue, or $320 per year (the Di stri ct can use the
Center's non-profit status for postage). The District staff effort in providing
the graphic and printing services has not been estimated, but is not anticipated
to be major; at the end of a one-year period, staff will assess the actual costs
associated with producing the newsletter.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~S:7r
~fiU
PM
ok~
ROGER J. DOLAN
INITIATING DEPT/DIV.
1302A-9/85
SUBJECT
AUTHORIZE STAFF TO PROV IDE IN-KIND SERV ICES TO THE
CONTRA OOSTA OOMt-UNITY RECYQING ~NTER IN THE PUBLICA-
TION OF ITS QUARTERLY NEWSl ETTER
POSITION PAPER
PAGE 2 OF 3
DATE
January 18, 1989
Each issue of the newsletter will feature at least one article addressing the
disposal of used motor oil: where to take it, the hazards of dumping it into the
sewers, etc.; the newsl etter wil 1 al so adverti se the Center's telephone hotl ine
number which advi ses peopl e where to take thei r used motor oil. With the
Di stri ct' s deep concern over used motor oil bei ng dumped into our sewers, the
Center's recycling newsletter provides a useful avenue for providing information
to the public about this very important issue as well as recycling in general.
In their request for graphic, printing and mailing services, the Center did not
indicate a time period for the District to contribute these services. Staff
recommends providing these services for one year, after which the Center's
continued need for these services will be reviewed.
Legal counsel has been asked to review this request and has indicated that it is
legally permissible for the District to enter into such an agreement. However,
counsel did suggest that the contents of the publication must be closely monitored
so as to prevent any violations of the Proposition 73 mass mailing requirements as
well as other legal prohibitions regarding the use of publ ic funds for pol itical
purposes. The Admi ni strative Department has agreed to undertake such revi ew as
may be required to assure that no such violations occur.
RECOtIENDATION: It is recommended that the Board authorize staff to provide the
Contra Costa Commun i ty Recycl i ng Center with graph i c and pri nti ng serv ices to
publish its quarterly newsletter, in addition to mailing out this publication, for
a period of one year, after which a review of the continuation of these services
will be made.
13028-9/85
e- Contra Costa Community
. . Recycling Center
p P.O. Box 6614 . Cone",d, CA94524
.., (415) 798-6161
mrn@rnilW~I~
,jAN 1 3 1989
CC8Sr)
P,DMIN~,.riL'\flON
Mr. Paul Morsen, Deputy General Manager
Central Contra Costa Sanitary District
5019 Imhoff PI.
Martinez, CA 94553-4392
Dear Mr. Morsen:
On behalf of our Board of Directors I am writing to Central Sanitary District
to request your help in our non- profit organization's promotion of recycling.
We are very pleased that your district has been instrumental in getting curb-
side programs in several of your ccmnuni ties. We feel this is a posi ti ve
move and good for everyone.
Our group is not only involved in the recycling of paper, cans, bottles, ete.,
but we also feel very strongly about pramoting the recycling of oil. As you
may know, we did collect it for seven years, when we operated the recycling,
center in Imhoff Drive. This location is now operated by Many Hands, however
the oil tank was condemned by the fire department. There is now a large sign
telling those, who came to drop off oil, to call our number 798-6161, and we
refer them to the closest facility for oil recycling. We also do include an
article on oil in each of our quarterly newsletters.
It is in this area that we would like to ask for help in publishing our news-
letter. Specifically, we could use the following services, in kind, to assist
in publishing.
1. Typesetting/desk top publishing, paste-up, lay-out.
2. Printing/folding.
3. postage (using our non-profit status).
4. Other related graphic techniques, when required.
Again, we wish to let you know that we are very pleased that you are now in-
vol ved in promoting recycling. We would be pleased if you would consider our
request to work together toward our mutual goals in relation to 011. We would
be pleased to give credit for assistance in the publishing of our newsletter.
If you have questions, please feel free to call me at (415) 798-6161.
Sincerely, ~^ . '
'tu.~"r~
Marilyn McUinney, President
cc: Harriette Stahl Heibel, Public Information Coordinator
Non-Profit Tax Exempt Organization / Printed on 100% Recycled Paper / Site located Frontage Road, Pacheco, California