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Home My WebLink AboutAGENDA BACKUP 11-16-89 . Centra:ontra Costa Sanitar~ listrict BOARD OF DIRECTORS POSITION PAGE 1 OF 4 PAPER BOARD MEETING OF November 16, 1989 CONSENT CALENDAR 5 SUBJECT NO. III. AUTHORIZATION FOR P.A. 89-26 (MARTINEZ), P.A. 89-27 (ALAMO), AND P.A. 89-28 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT DATE November 6, 1989 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUB~~WRfs Hall Associate Engineer Parcel No. Area 89-26 Martinez I (10C7 & 44C1 ) 89-27 Al amo <78A6 ) 89-28 Alamo <77E6 ) Owner, Address Parcel No. & Acrea e Michael J. Aughney, etux 5017 Milden Road Martinez CA 94553 162-040-02 & 03 (3.2 Ac) Robert L. Wilks, etux 648 Vine Hill Way Martinez CA 94553 155-060-13 (1.47 Ac) Glen Heyman, et ux 645 Vine Hill Way Martinez CA 94553 162-030-01 (1.0 Ac) J. A. Johnson, etal 560 S. Hartz Ave., #314 Danville CA 94526 197-070-004 (1.335 Ac) 197-070-006 (0.41 Ac) J. R. Dewar 193 Hemme Avenue Alamo CA 94507 198-131-020 (0.50 Ac) INITI~ING. DEPT./QIV D / ~ng1neer1ng epartment Construction Division Remarks Lead A enc I Exi sti ng home on a I fail ing septic system. I District to prepare a "Notice of Exemption" CCCSD Existing home on a I failing septic system. I District to prepare a "Notice of Exemption" Existing home on a failing septic system. District to prepare a "Notice of Exemption" Parcels to be split into th ree (3) lots. Negative Declaration by Contra Costa County County Owner is adding on to existing house, addition will be over existing I septi c system. Di stri ct to prepare "Notice of Exemption" CCCSD RECOMMENDATION: Authorize P.A. 89-26, P.A. 89-27, and P.A. 89-28 to be included in a future formal annexation. INITIATING DEPT./DIV. 1302A-9/85 At' DH REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB JSM "- o ~ ....l.:.~t;..: 'vJ \ 1 \ \. 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Centra~ ~ontra Costa Sanitar) Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF November 16, 1989 NO. AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT III. CONSENT CALENDAR 6 DATE November 7, 1989 SUBJECT TYPE OF ACTION AUTHORIZE PUBLIC NOTICE SUBMITTED BY Walter N. Funasaki, Finance Officer INITIATING DEPT.lDIV. Administrative/Finance and Accounting ISSUE: The Central Contra Costa Sanitary District is requi red to establ ish its appropriations limit in accordance with Article XIII B of the California Constitution. BACKGROOND: General Requirements: Proposition 4 was approved on November 6, 1979, and was incorporated in the California Constitution as Article XIII B. Article XIII B, as implemented by Senate Bill 1352, limits appropriations of state and local governments to the appropriations of the 1978-1979 base year adjusted in each subsequent year for changes in the Consumer Price Index or California per capita personal income, whichever is lower, and population. SB 1352 requires government agencies to establish their appropriations limit by resolution each year at a regularly scheduled meeting or a noticed special meeting beginning with the 1980-1981 fiscal year. Notice to the public of the availability of documentation in support of the appropriations limit must be given fifteen days prior to adoption. For 1980-1981, the appropriations limit was open to challenge within 60 days of the effective date of the resolution; for 1981-1982, and each fiscal year thereafter, the period in which a challenge can be commenced is 45 days of the effective date of the resolution. Key Considerations: The following key considerations have been used in applying the provisions of Article XIII B: o The District accounts for its activities in four separate funds: Expense Fund (General Fund); Sewer Construction Fund (Capital Self-Insurance Fund; and Debt Service Fund. Running Fund); The Running Expense Fund and Self-Insurance Fund are considered to be enterpri se funds and are not subj ect to 1 imitati on under Proposi ti on 4. Enterpri se funds are generally used to account for operati ons that are financed and operated in a manner similar to private business enterprises where it is intended that costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. Bond proceeds used for debt service are not subject to the appropriations 1 imit. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 WNF PM SUBJECT POSITION PAPER AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT PAGE 2 DATE OF 3 November 7, 1989 The District's appropriations limit is required to be established for the Sewer Construction Fund. The appropriations limit is determined for yearly appropriations into the Sewer Construction Fund. o Article XIII B defines "proceeds of taxes" as including, but not restricted to, all tax revenues, income from investment of tax proceeds, and the proceeds of regulatory licenses, user charges and fees to the extent that such proceeds exceed the reasonable cost of providing the regulation, product or service. "Proceeds of taxes" also include state subventions, other than those for mandated programs for which the state reimburses the local agency. SB 1352 further defines state subventions to include only money received by a local agency from the state, the use of which is unrestricted by the statute providing the subvention. Grant funds received from the state for capital projects are restricted to specific uses and are, therefore, not "proceeds of taxes." o Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation unless they were appropriated into a reserve account prior to July 1, 1980; however, as the Sewer Construction Fund is a single purpose fund, the fund balance at June 30,1981 has been construed as having been appropriated into reserves and, therefore, not subject to limitation. Com~utation of ~R~ropriations ~imit: The District appropriations limit is computed on the following attachment: Attachment A - Appropriations Limit: 1979-1980, 1980-1981, 1981-1982, 1982-1983, 1983-1984,1984-1985, 1985-1986, 1986-1987, 1987-1988, 1988-1989 and 1989-1990. RE~MIMTIQt4: Authorize pl acement of a Publ ic Notice advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on December 7, 1989, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1989-1990 will be establ ished. SSS/Pos Paper#I/Prop 4 13028-9/85 Attachment A Page 3 of 3 CENTRAl CONTRA COSTA SANITARY DISTRICT Sewer Construction Fund (Capital Fund) Appropriations Limit 1979-1980, 1980-1981, 1981-1982, 1982-1983, 1983-1984, 1984-1985, 1985-1986, 1986-1987, 1987-1988, 1988-1989, and 1989-1990 1978-1979 Appropriations Subject to Limitation $4,697,644 1979-1980 Appropriations Limit 1980-1981 Appropriations Limit 1981-1982 Appropriations Limit 1982-1983 Appropriations Limit 1983-1984 Appropriations Limit 1984-1985 Appropriations Limit $5 ,285 ,789 $6,062,800 $6,746 ,078 $7,266,875 $7,548,830 $8,010,818 1985-1986 Appropriations Limit 1986-1987 Appropriations Limit 1987-1988 Appropriations Limit 1988-1989 Appropriations Limit 1989-1990 Appropriations Limit: $8,416,165 $8,823,507 $9,264,682 $9,852,989 Consumer Price Index Change Population Change Compound Effect: $9,852,989 x 1.0786 = 1.0498 1. 0 274 1.0498 x 1.0274 = 1.0786 $10,627,434 SSS/Pos. Papersl1/Prop 4,p3 . Centra. ;ontra Costa Sanitar) .Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF NO. IV. SOLID WASTE 1 SUBJECT CONSIDER INCREASING THE SENIOR CITIZENS DISCOUNT ON REFUSE COLLECTION RATES OF ORINDA-MORAGA DISPOSAL SERVICE, INC. PROVIDED TO QUALIFIED RESIDENTS OF THE CITY OF ORINDA DATE TYPE OF ACTION CONSIDER INCREASE IN DISCOUNT AMOUNT SUBMITTED BY INITIATING DEPT./DIV Walter N. Funasaki, Finance Officer Administrative ISSUE: An increase in the Orinda-Moraga Disposal Service Senior Citizens Discount amounts, which have been unchanged since implementation in July 1987, is proposed for consideration by the Board of Directors. B~~R~~D: On May 19, 1987, the Board of Directors approved the requests of the City of Orinda and Orinda-Moraga Disposal Service, Inc. to implement a reduced senior citizens rate for refuse collection in the City of Orinda (Zone 1). The Senior Citizens Discount was implemented on July 1, 1987 and is $3 per month for the fi rst can for full service customers and $1.50 per month for the fi rst can for customers receiving 1 ess than full service (no trimmings and th ree-times-a-year cleanup service). Based on the new monthly refuse collection rates for single can serv i ce set by the Board effecti ve J ul y 1, 1989 of $16.50 for full serv ice and $13.95 for less than full service, the discounted rates for senior citizen participants are $13.50 and $12.45, respectively. Ori nda customers who are 65 years of age or 01 der and have a gross annual income from all sources of less than $25,000 qualify to participate in the discount program. To participate, senior citizens are required to file an application with the refuse collector on which the applicant attests to meeting the income requi rement and submits proof of age. After two years of operati on, 146 seni or citizen households are enrolled in the discount program, 145 of which are full service customers and 1 which receives less than full service. The current annual discount realized by these participants is $5,238. No administrative problems have been experienced by the City of Orinda or the refuse collector. The Board of Di rectors approved full-scal e impl ementati on of a curbsi de recycl i ng program in the City of Orinda and Town of Moraga by Orinda-Moraga Disposal Service on April 6, 1989. The weekly curbside collection of newspaper, glass bottles, aluminum cans, and P.E.T. plastic containers from residential customers was imple- mented on September 25, 1989. The refuse collector was authorized to increase the refuse collection rates for residential and commercial customers by $.95 per month when the recycling program commenced; as a result, monthly residential single-can refuse collection rates increased to the following amounts beginning October 1989: REVIEWED AND RECOMMENDED FOR BOARD ACTION SUBJECT CONSIDER INCREASING THE SENIOR CITIZENS DISCOUNT ON REFUSE COLLECTION RATES OF ORINDA-MORAGA DISPOSAL SERVICE, INC. PROVIDED TO QUALIFIED RESIDENTS OF THE CITY OF ORINDA POSITION PAPER PAGE 2 OF 3 DATE November 9, 1989 Full Service Limited Service Regular Rates: Refuse Collection Charge Recycling Charge Total $ 16 .50 .95 $ 17 .45 $ 13 .95 .95 $ 14.90 Senior Citizen Discount Rates: Refuse Collection Charge Recycling Charge Tota 1 $ 13 .50 .95 $ 14.45 $ 12.45 .95 $ 13 .40 The District has received a number of telephone calls from senior citizens in the City of Orinda who wish to be exempted from the $.95 per month recycl ing charge. These requests for exemption are based on non-use of the recycling service due to a dearth of recyclable material and/or financial hardship. District staff has reviewed this matter and bel ieves that exemption from the recycl ing program woul d establish a precedent contrary to the current rate setting concept that all ratepayers should share in the cost of curbside recycling regardless of the use each ratepayer made of the service. As an alternative approach, the Senior Citizens Discount could be increased to offset, or mitigate, the $.95 recycling charge. The table below establishes a range for the increase in the Senior Citizens Discount. The low range is based on the increase in the Consumer Price Index over the two years since implementation of the discount program in 1987. The high range is based on the cumul ative percentage increase in resi denti al coll ecti on rates granted to Orinda-Moraga Disposal Service in 1988 and 1989. Full Service Limited Service Monthly Senior Citizen Discount Established J ul y 1, 1987 $ 3.00 $ 1.50 Low Range: Increase discount based on the cumulative Consumer Price Index for July 1, 1987 - July 1,1989 of 10.03 percent 3.30 1.65 Increase in Discount $ .30 $ .15 High Range: Increase discount based on the cumulative percentage increase granted on residential refuse collection rates on July 1, 1988 and July 1, 1989 of 35.43 percent Increase in Discount 4.00 $ 1.00 2.00 $ .50 13028-9/85 SUBJECT CONSIDER INCREASING THE SENIOR CITIZENS DISCOUNT ON REFUSE COLLECTION RATES OF ORINDA-MORAGA DISPOSAL SERVICE, INC. PROVIDED TO QUALIFIED RESIDENTS OF THE CITY OF ORINDA. POSITION PAPER PAGE DATE 3 OF 3 November 9, 1989 District staff recommends that the Board consider increasing the Senior Citizen Discount by an amount between the low range of $.30 and $.15 for full service and limited service, respectively, and the high range of $1.00 and $.50, respectively. A copy of this Position Paper has been provided to the City of Orinda and the refuse collector. The Orinda City Council will review this matter on November 14, 1989, and transmit its comments for consideration by the Board at the November 16, 1989 Board Meeting. The refuse collector is in agreement with the staff recommendation. RECOMMENDATION: Increase the Senior Citizens Discount amount from $3.00 per month for full service customers and $1.50 per month for 1 imited service customers to a level between $3.30 and $1.65, respectively, based on the Consumer Price Index, and $4.00 and $2.00, respectively, based on the percentage increase for residential refuse collection rates granted to Orinda-Moraga Disposal Service, Inc. SSS/Pos Paper #l/Sr Citizen 13026-9/85 . Centra. ~ontra Costa Sanitar) Jistrict BOARD OF DIRECTORS ~ PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF NO. v. ENGINEERING 1 SUBJECT DATE ADVISE THE BOARD OF THE QOSE OUT OF THE PUMPING STATION MASTER PlAN PROJECT COP 20077} TYPE OF ACTION INFORMATIONAL SUBMITTED BY James R. Coe ISSUE: All work has been compl eted on the Pumpi ng Stati on Master Pl an COP 20077}, and the project can now be closed out. BACKGROUND: The Pumping Station Master Plan was initiated in June of 1988 as the first step in a comprehensive program designed to improve the reliability, efficiency, and capacity of the District's 18 pumping stations. The District selected Dodson & Young Consulting Engineers of Walnut Creek to provide the professional engineering services required to complete the Pumping Station Master Plan. In July of 1989, the final report was published and distributed to District staff. An Executive Summary of the final report is provided in the Board packet. The Pumping Station Master Plan recommends capital improvements totaling almost $27 million (in 1989 dollars) in pump station improvements. The Pumping Station Master Plan also provides detailed information on all existing District pumping stations, identifies improvement projects, recommends project priorities and schedules, and provides project cost estimates. Several alternative improvement projects were studied by Dodson & Young before specific recommendations were submitted for District review. The Pumping Station Master Plan Final Report contai ns a capital improvement program which is pri oritized for impl ementati on over the next 20 years. The Pumping Station Master Plan was initiated with a total budget of $183,000. The project was completed under budget, allowing $19,263 to be returned to the Collection System Program. Staff will present the results of the Pumping Station Master Pl an at the Board meeting under this agenda item. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION JMM RAB JMV-- JMK rrJJ . Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF November 16, 1989 NO. v. ENGINEERING 2 SUBJECT ADOPT RESOlUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO. 57 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN PORTIONS OF BRCMN AVENUE AND SKY LANE IN THE CITY OF LAFAYETTE DATE November 7, 1989 TYPE OF ACTION IN IT lATE LID 57 SUBMITTED BY Dennis Hall Associate En ineer INITIATING DEPTIDIV. Engineering Department/ Construction Division ISSUE: Board action is required to adopt resolutions to begin the process of creating Local Improvement District (LID) No. 57. BACKGROUND: A group of seven property owners in the Brown Avenue area of Lafayette have petitioned this District to form a LID for the purpose of financing and constructing a public sewer system which will benefit their properties. The proposed sewer incl udes approximately 2,000 feet of 8-inch sewer main which will serve the proponents' seven existing properties with the potential to provide sewer connections to four other properties not within LID boundaries. All of the properties are located within the original boundary of the District. The seven proponent properties and the proposed sewer system are shown on Exhibit A. Of the seven properties, five are presently on private septic systems and two are undeveloped lots. Landowners of 100 percent of the total acreage, which is proposed for i ncl usi on in the LID, support the formati on of the LID. State 1 aw provides that if owners of more than 60 percent of the land acreage within the proposed LID are in favor of the proposal, the LID may be formed by the local agency. On April 6, 1989, the Board of Di rectors considered the formation of the LID. Since that time staff has been involved in the investigation of long-term liability issues related to geotechnical considerations. Because of the potential for long-term soil instability problems along the proposed sewer alignment, the Board on October 19, 1989, requi red that all property owners within the LID execute a "Declaration of Restrictions" document. This document will limit the District's long-term liability for soil instability problems. Mr. David B. Hop is the LID engineer and will design the sewers. His fees will be included in the total LID costs. Funds will also be included in the LID proceedings to cover all District staff costs in providing support during design and construction of the LID facilities. This project has been eval uated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Statute Section 18.4d since it involves the construction of a sewer pipeline to serve up to three single family residences which may be constructed in the service area. If the Board approves proceeding with this LID, a Notice of Exemption will be filed with the County Clerk. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DH JSM RAB ~ iflltfJ INITIATING DEPTJDIV. SUBJECT POSITION PAPER ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE LOCAL IMPROVEMENT DISTRICT NO. 57 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN PORTIONS OF BROWN AVENUE AND SKY LANE IN THE CITY OF LAFAYETTE PAGE 2 OF 4 DATE November 9, 1989 A preliminary cost estimate for the LID improvements, incl uding construction, engineering, District fees and charges, bond counsel, and bonding is $240,000. A more accurate estimate of the construction cost will be made after the design of sewers is complete. It is anticipated that the estimate will increase as a result of addressing geotechnical concerns in compliance with District standards. It is expected that final LID approval will occur in March, 1990, with construction starting immediately thereafter. Future Board actions including establishment of actual assessments will be required to complete the formation of LID No. 57. A list of future Board actions is attached for information (Exhibit B). The following resolutions are presented for adoption by the Board to initiate the LID, which will be formed under the Municipal Improvement Act of 1913, with bonds to be issued under the Improvement Bond Act of 1915: 0 Resol uti on accepti ng petitions 0 Resol uti on app rov i ng boundary map 0 Reso 1 ut i on approv i ng agreement for 1 ega 1 serv ices 0 Resolution approv i ng agreement for engineering services 0 Resolution requesting consent to conduct assessment proceedings fran the city of Lafayette. RECOM\1ENDATION: 1. Adopt a resolution accepting petitions to initiate Local Improvement District proceedings. 2. Adopt a resol uti on approv i ng proposed boundary map. 3. Adopt a resol uti on approv i ng agreement for 1 ega 1 serv ices. 4. Adopt a resol uti on approv i ng agreement for engineering services. 5. Adopt a resolution requesting consent to conduct assessment proceedings fran the city of Lafayette. --------. 13028-9/85 /- ( / ", 1 Macais 2 Sullivan 3 Grossgart 4 Chapman 5 Swanson 6 Sponzilli 7 lenci/DolI U Unimproved I Improved - -0- - Ex. Sewer ~ Proposed Sewer Central Contra Costa Sanitary DIs1rlct ~ Exhibit BROWN AVENUE SEWER PROJECT PROPOSED ASSESSMENT DISTRICT A ~/~~~~};':,)~ ;,.:~ ~} ~ .. :-1:;' l~''''::~'- ;:~ ..::~;::i(': O{:l"~'''' 2S23-9.'88 EXHmIT B FUTURE BOARD ACTIONS LID 57 BROWN AVENUE/SKY LANE 1. Adopt a Resolution accepting petitions. 2. Adopt a Resolution approving a proposed boundary map. 3. Adopt a Resolution requesting consent to conduct assessment proceedings from the city of Lafayette. 4. Adopt a Resolution approving agreement for legal services with the Bond Counsel. 5. Adopt a Resolution approving agreement for engineers services with the LID engineer. __I 6. Adopt a Resolution directing filing of the boundary map with County Recorder. 7. Adopt a Resolution of Intention to order improvements. 8. Adopt a Resolution accepting the engineer's report for the LID and setting the hearing date for receiving public testimony on the LID. 9. Adopt a Resolution calling for construction bids. 10. Direct staff to give Notice of Improvements for bidding purposes. 11. Hold a Public Hearing, approve the engineer's report, assessment spreads, and assessment district. 12. Adopt a Resolution awarding the construction contract. 13. Adopt a Resolution authorizing approval of change orders. 14. Authorize funds for the project. 15. Adopt a Resolution to claim exemption from audit by the State Treasurer's Office. 16. Adopt a Resolution determining assessments remaining unpaid. 17. Adopt a Resolution ordering the sale of bonds. 18. Adopt a Resolution ordering the issuance of bonds. 19. Accept the construction contract. TENTATIVE DATE l Subj ect of this Position Paper 01-18-90 01-18-90 01-18-90 01-18-90 01-18-90 03-15-90 03-15-90 03-15-90 03-15-90 04-19-90 04-19-90 04-19-90 04-19-90 07 -05 -90 . Centra.. ~ontra Costa Sanitar) Jistrict BOARD OF DIRECTORS PAGE 1 OF 6 November 16, 1989 NO. VI. PERSONNEL 1 POSITION PAPER BOARD MEETING OF SUBJECT DATE ADOPT Q.ASS DESCRIPTION FOR ASSISTANT ENGINEER (SOlID WASTE), (6-72, $3461-$4189); CREATE POSITION OF ASSIS- TANT ENGINEER (SOlID WASTE) IN AlJ4INISlRATIVE DEPARTlENT November 9, 1989 TYPE OF ACTION ADOPT NEW Q.ASS DESCRIPTION SUBMITTED BY INITIATING DEPT./DIV. Cathryn Radin Freitas, Personnel Officer Administrative/Personnel ISSUE: Board action is required to adopt a class description for Assistant Engineer (Solid Waste), (G-72, $3461-$4189); and create a new position in the Administrative Department. BACKGROUND: The Administrative Department has become increasingly involved in solid waste matters. Historically, the District's role has been to set refuse rates and monitor franchise agreements. More recently, with new legislation regarding solid waste, lack of a County Solid Waste Plan, and the landfill shortage, the District has taken a lead role in recycl ing, publ ic information, the effort to develop a Joint Powers Agency for solid waste, and the efforts currently afoot to develop a transfer station/resource recovery facil ity along with the cities of Walnut Creek and San Ramon. In the future, staff anticipates a need to develop and implement a household hazardous waste program, effect the implementation of the pod system, and analyze rate increases affected by disposal facilities and transfer stations. Ei ghteen months ago, Publ ic Informati on Coordi nator Harri ette Hei bel was asked to help coordinate recycl ing for six to eight months. This was in addition to her regular duties in public information, graphics, and printing. In the meantime, recycl i ng as well as other sol i d waste matters have become a full-time responsibility, while the volume of activity in graphics and printing has risen commensurate with the increase in the number of Di stri ct proj ects. Consequently, the District Administrative Department has a need for assistance with solid waste matters. The District has been involved in solid waste issues since the mid-1950's. During the past five years, solid waste activities have significantly increased and long term solutions to the County's solid waste problems are likely to be many years away. Recycl i ng, househol d hazardous waste, the J PA, transfer/waste recovery facil ity, Waste Management POD transfer systems, and simil ar issues will probably become much larger tasks in the future. Garbage franchisers have implemented programs required by the County Draft Solid Waste Plan necessitating increased amounts of District staff time to ensure program conformance. Since cities have been unwilling to take over franchising, the District can anticipate a continuing time intensive role in these areas. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~ 1302A-9/85 CRF PM SUBJECT POSITION PAPER ADOPT CLASS DESCRIPTION FOR ASSISTANT ENGINEER (SOLID WASTE). (G-72. $3461-$4189); CREATE POSITION OF ASSIS- TANT ENGINEER (SOLID WASTE) IN AIJotINISTRATIVE DEPT. PAGE DATE 2 OF 6 November 8, 1989 In the past, technical aspects of the sol id waste franchising program have been handled by the Engineering Department. The Engineering Department has recently been devoting more and more staff time on the District's ash, grit, and sludge disposal problems and is unable to continue technical support of solid waste franchising related activities. Since franchiser activities have been the responsibility of the Administrative Department, it is appropriate to assign solid waste staff to that department. If, in the future, franchised sol id waste responsibil ities diminish, this position could be transferred to the Engineering Department. This matter was discussed by the Board Personnel Committee at its meeting of October 23, 1989 and approved for consideration by the full Board. At that time, staff proposed to fill the Assistant Engineer (Solid Waste) vacancy by reclassifying Elaine Jacobs, an Assistant Engineer in the Engineering Division, who has expressed an interest in the Solid Waste projects of the District. However, since the time of the meeti ng with the Board Personnel Committee, representatives from Local One requested to meet and confer on this subject. In the meet and confer session, they asked that this position be posted as a lateral transfer to allow other Assistant Engineers to be considered. Staff has agreed to this procedure. Ms. Jacobs will be considered along with other interested, qualified Assistant Engineers. Staff proposes the salary and benefit costs of this position to be recovered through the franchise fees. It is estimated that an Assistant Engineer's salary plus benefits for the eight months remaining in this fiscal year would equal $40,400. Upon an Assistant Engineer's transfer to the Administrative Department from another District Department, Personnel would intend to initiate a recruitment for Assistant Engi neer to fill the vacancy created by the transfer. See the attached for a justification to fill the vacancy. RECOMMENDATION: It is recommended that the Board adopt the attached class description for Assistant Engineer (Solid Waste), (G-72, $3461-$4189); and create a position of Assistant Engineer (Solid Waste) in the Administrative Department. 13028-9/85 ATTACHMENT ENGINEERING DEPARTMENT POSITION JUSTIFICATION The Board has requested justification from the Engineering Department for replacement of the Assistant Engineer position. The following information is in response to this request. Since last year's Personnel and Capital Budgets were proposed by staff and adopted by the Board, new information has made it evident that the workload on the Engineering Department will increase in the future. Following is a synopsis of these anticipated areas of increased future workload: o The Solids Handling Facilities Plan is now nearly complete. The plan identifies the need for the District to implement major solids handling and disposal improvements within six years at a minimum anticipated cost of $15 million. Two pilot studies will be necessary before design can begin on the new facilities. Reliable disposal and/or recycling of ash, grit, and sludge is one of the most important issues facing the District today. o The Pump Station Master Plan and other follow-up work have been completed since last year and have identified the need for $27 million in improvements to the District's pump stations over the next ten years. o The major projects to avoid overflows in the collection system and treatment plant (the Contra Costa Boulevard/A Line Project, the Headworks Facilities Expansion Project, the three Secondary Treatment Plant Wet Weather Expansion projects) are all under way. These projects are very complicated and are requiring substantial staff management efforts, despite the use of consultants for design services. o The District has recently substantially increased its large sewer construction activities. Experience is showing that large sewer projects are more prone to contractor claims and lawsuits than other kinds of projects (e.g., treatment plant projects), increasing the contract administration workload. o Federal, State, and local regulators are promulgating new effl uent quality and sl udge disposal regul ations at an unprecedented rate. Commenting on the regul ations, assess ing their impact on CCCSD and on planned or ongoing projects, and ultimately taking steps to meet the regulations is becoming a critically important activity and is taking increasing amounts of staff time. It is strongly recommended that the current staffing level in the Engineering Department be maintained. CENllVL CONTRA CX>ST A SANITAAY DISTRICT Effective: Range: G-72 ASSISTNfT EtGINEER (sa.. ID WASTE) DEFINITION Perform responsible, professional engineering work in the planning, design, investigation, and construction of District solid waste programs, pl an, coordi nate and impl ement activ iti es rel ated to recycling, househol d hazardous waste disposal; and other solid waste matters, represent District at meetings of public agencies, community groups, and refuse franchisers. DISTItGJISHItG atMACTERISncs Incumbents of this cl ass perfonn the moderately difficu1 t professional engineering work. Work in this class is distinguished fran that of the Junior Engineer by the greater complexity of assignments and the increased independence with which an incumbent is expected to perform assigned responsibilities. SUPERVISION AE~IYED AND EXERCISED ( " Receive direction fran the Deputy General Manager. May exercise indirect supervision of temporary or permanent staff. EXNFLES OF DUTIES - Duties may inc1 ude, but are not limited to, the follow ing: Coordi nate projects between refuse haul ers and the District. Design, write specifications, prepare plans, prepare schedules, and cal cul ate cost estimates for a w ide variety of canpl ex projects re1 ated to solid waste. Enforce District pol icies and appropriate state and federal llllfS, codes, and regul ati ons. Participate in the selection and direction of consultants. Pl an and conduct studies and write cl ear and concise study reports with recommendations and conclusions. Analyze materials and design data submitted to the District. Contact other agencies and utilities and refuse canpanies to review field p robl ems rel ati ng to solid waste management. Provide data and cost estimates for the District budget as assigned. CENTRAl CONTRA COSTA SANITARY DISTRICT Assistant Engineer (Sol id Waste) Perform related duties as required. Pl an, impl ement, and coordi nate programs for the coll ecti on of recycl abl e and househol d haz ardous waste materi al s. Prepare statistical analysis of current and future District franchised recycling efforts. QUR.. IFICATIONS KnOll 1 edge of: Principles and practices of engineering as appl ied to solid waste management. Methods, material s, and techniques used in sol id waste projects. Modern developments, current 1 iterature, and sources of information regardi ng engi neeri ng theory and practi ces, especi ally as it rel ates to sol i d waste activ iti es. Safety hazards and appropriate precautions appl icable to work assignments. Ability to: Perform complex engineering calculations and check, design, and prepare engineering plans and studies. Enforce District pol icies and appropriate state and federal laws, codes, and regulations. Direct the work of other staff on an assigned project. Prepare technical sol id waste and engineering reports as assigned. Learn and observe all appropri ate safety precauti ons as requi red by the District including, but not limited to, Cal/OSHA Gener~ Industry Safety Orders and the District's Respiratory Protection Program . Develop and maintain effective working relationships with various District personnel, the media, community groups, business leaders and governmental representatives. Experience and Education Any combination equivalent to experience and education that could likely provide the required knOt/ledge and abilities would be qual ifying. A typical way to obtain the knOt/ledge and abil ities w oul d be: --- --_._._--"._._.~.,-~"...' ~----~.._"---,_.--,----~-,-->>.~---_..._---_....-...--,.^-------_._.~_.., ~NTR,4L CONTRA COSTA SANITMY DISTRICT Ass i stant Engi neer (Sol i d Waste) Expe r i ence : Eighteen months of professional engineering experience cornparabl e to that of a Junior Engi neer in the District. Education: Equivalent to possession of a bachelor's degree from an accredited college or university with major work in engineering or a cl osel y rel ated fi el d. licenses and Certificates Possession of an Engineer-In-Training certificate is desirable. Possession of a valid California Driver's license. " . Centra. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF November 16, 1989 NO. VI!. REAL PROPERTY 1 SUBJECT ADOPT RESOLUTION WHICH DECLARES ASSESSOR'S PARCEL NO. 159-040-035, 5139 PORT CHICAGO HIGHWAY, CONCORD SURPLUS AND AUTHORIZE ITS SALE DATE November 13, 1989 TYPE OF ACTION ADOPT RESOLUTION SUBMITJED[BY t Ken 1"". aver y Purchasing and Materials Officer INITIATING DEPT.lDIV. Administrative/Purchasing ISSUE: To sell Di strict real property the Board of Di rectors must adopt a re5Oiution finding that the property is not necessary for the purposes of the District and is, therefore, declared as surplus; and authorizing tha sale thereof. BACKGROUND: In August 1989 the District completed project No. 4326 at 5139 Port Chicago Highway, Concord, the abandonment of the Port Chicago Pumping Station and installation of a gravity sewer system in the public right-of-way. District sewer facilities have been removed or abandoned from this District-owned parcel. District staff has determined that the Port Chicago pumping station property, Assessor's Parcel No. 159-040-035 (See Attachment No. I), is no longer required by the District, since no active sewer facilities are now located on the property and no future use is planned. However, a portion approximately ten feet wide and forty-seven feet long as shown on Attachment I by cross-hatching shall be reserved under an easement to provide access for the future maintenance of the adjacent sewer pipelines. The disposition of this property falls within the provisions of Health and Safety Code Section 6514, which requires that in order to dispose of a piece of real property, the Board of Directors must find that it is not necessary for the purposes of the District and is, therefore, surplus. Di strict Counsel has researched the appl i cabl e Cal i forni a 1 aws conc.3rni ng property sales and has advised staff that Government Code Section 54221 (e) exempts certain surplus land from the requirement that the land be offered to other public entities before the sale. Furthermore, this section exempts surplus land which is less than 5,000 square feet in area (subject parcel is 4,356 square feet) and being sold to a contiguous property owner. The conti guous property owner (Conco) has contacted the Di strict and expressed interest in purchasing this small parcel for access or parking. Staff will negotiate with them, and, if a tentative property agreement is reached, the staff will return to the Board with a resolution to approve the sale of the property and the conditions thereof. RECOMMENDATION: Adopt the attached resolution which declares Assessor Parcel No. 159-040-035, 5139 Port Chicago Highway, Concord, surplus and authorizes its sale. REVIEWED AND RECOMMENDED FOR BOARD ACTION PM FENG. ATTACHMENT I ~\ \}\.\ ~\ ~\ ~\ ()\ ~\ ~\ ~ -<:.. IJ\ C) '=. .'\ "J::. ~ C) '=. <:. ~ t' 1:::. ~ '"" N CONeD f-; BATES AVENUE RESOlUTION NO. 89- A RESOLUTION DECLARING THE SURPLUS NATURE OF CERTAIN REAL PROPERTY AND AUTHORIZING ITS SALE WHEREAS, the Board of Di rectors finds that certain real property hereinafter described and situated within the boundaries of said District is not necessary for the exercise of its power, duties, and functions: NOW, THEREFORE, BE IT DETERMINED AND ORDERED AS FOllOWS: 1. That all that certain real property situated in the County of Contra Costa, State of California, more particularly described as follows: Assessor's Parcel Number 159-040-035, 5139 Port Chicago Highway, Concord, California is not necessary for the purposes of the District and is therefore declared as surplus. 2. That the District is hereby authorized to negotiate the sale of the District's real property with a contiguous property owner in accordance with Government Code Section 54221(e). 3. That the Di strict Board must approve, by resol ution, the sal e and the conditions thereof, and the Board retains the right to reject any offer. PASSED AND ADOPTED this 16th day of November, 1989, by the District Board of Central Contra Costa Sanitary District, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: . I l COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Fonm: Kenton L. Alm District Counsel