HomeMy WebLinkAboutAGENDA BACKUP 10-15-92
PAGE 1 OF 1
October 15, 1992
NO.
4. CONSENT CALENDAR a.
SUBJECT
DATE
ADVISE THE BOARD OF THE CLOSE OUT OF THE
TREATMENT PLANT LANDSCAPE PROJECT, PHASE II,
DISTRICT PROJECT NO.1 0079
October 6, 1992
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
Munawar Husain, Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Plant En ineerin Division
ISSUE: All work has been completed on the Treatment Plant Landscape Project, Phase II, and
this project can now be closed out.
BACKGROUND: The contract work included irrigation and landscaping of treatment plant areas
adjacent to Imhoff Drive and the underpass road, as part of a phased program to improve the
overall plant appearance. In addition a 6-inch reclaimed water pipeline was installed along Imhoff
Drive to provide landscape irrigation water to Parcel C (Kiewit parcel), specifically the County
Quarry Products facility. (See 1991-92 Capital Improvement Budget, page TP-64 and TP-65 for
additional information).
The construction contract was awarded to the lowest responsible bidder, Mori Hatsushi and
Associates, on June 13, 1991, by the District Board of Directors. The contractor was issued
a Notice to Proceed on July 8, 1991. The original contract completion date was April 21, 1992.
Additional time was negotiated with the contractor for change orders and extended plant
maintenance work. The contract work has been completed with substantial completion of the
new facilities occurring on May 31, 1992. The project was accepted by the Board on July 2,
1992.
Mori Hatsushi and Associates' original construction contract was for $195,000. There were
three change orders issued on the project for additional landscaping and piping work totaling
$4,092. The total contract amount paid to Mori Hatsushi and Associates was $199,092.
The total budget for the project was $300,000. The total completed project cost is $294,600.
Staff is closing out the project account, which will result in $5,400 being returned to the
Treatment Plant Program.
RECOMMENDATION: This item is presented to the Board of Directors for information. No action
is necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-7/91
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PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
October 15, 1992
NO.
4. CONSENT CALENDAR b.
DATE October 5, 1992
SUBJECT
QUITCLAIM TWO SEWER EASEMENTS, TO
WALTER J. HERBERT, JR., ET UX, JOB 2924,
ORINDA AREA
TYPE OF ACTION
APPROVE QUITCLAIM
OF SEWER EASEMENT
SUBMITTED BY
INITIATING DEPT/DIV.
Dennis Hall, Associate Engineer
Engineering Dept./lnfrastructure Division
ISSUE: Mr. Walter J. Herbert, Jr., et ux, owners of Lot 22 of Block G, of Orinda Park Terrace,
has requested this District to quitclaim the subject easements.
BACKGROUND: The subject easements were created in 1922 as 2 %' wide reserves for Sanitary
Sewers. District records indicate that these easements have never been used for sewer purposes.
All of the parcels of land in the vicinity of the subject easements are currently served by public
sewers, and the subject easements are not needed for future sewer extensions. The owner has
paid the District's processing fee.
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.6, since it involves
a minor alteration in land use limitations.
RECOMMENDATION: Approve Quitclaim Deed to Mr. Walter J. Herbert, Jr., et ux, Job No. 2924,
authorize the President of the District Board of Directors and the Secretary of the District to
execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA TI.NG.. ,gi'P D T./DIV.
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1302A-9/85
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QUITCLAIM
2 1/2' EASEMENTS
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QUITCLAIM EASEMENT
JOB 2924
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PAGE 1
OF 2
POSITION PAPER BOARD MEETING OF October 15, 1992
NO.
4. CONSENT CALENDAR c.
SUBJECT
DATE
October 5, 1992
CONFIRM" AMENDED ASSESSMENT DIAGRAM" AND
APPORTION ASSESSMENT AMOUNTS AND AUTHORIZE
RECORDING OF SAID DIAGRAM, LOCAL IMPROVEMENT
DISTRICT 56, WALNUT CREEK AREA
TYPE OF ACTION
APPORTIONMENT
OF LID BONDS
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Department/Infrastructure Div.
ISSUE: The Contra Costa County Auditor's office has requested this District to apportion the
bonds which are outstanding on two parcels of land in Local Improvement District (LID) 56.
BACKGROUND: The original parcels in LID 56 were assigned Assessment No. 56-23 and 24.
A lot line adjustment of the common property line between the two parcels, created two new
parcels and the need to apportion the existing bond amounts. The new parcels are shown on
the attached amended assessment diagram and are assigned Assessment Nos. 56-36 and
56-37. In accordance with Section 8730 of the Streets and Highways Code, the District is
required to apportion the LID bond amounts on the original parcels to the newly created parcels.
The County Auditor can then prepare a tax bill for each new parcel.
The original parcels of land were assessed as one unit each. Since the lot line adjustment
created only minor modifications to each parcel, and created no additional parcels, no change
in the assessments is required. The only change of substance is the renumbering of the
parcels.
The following is a summary of the apportioned assessments:
Assessment No.
Amount
Amended
Assessment No.
Assessment Amount
56-23
56-24
$9,310.34
$9,310.35
56-36
56-37
$9,310.34
$9,310.35
RECOMMENDATION: Confirm the amended assessment diagram and apportion assessment
amounts and authorize the recording of said diagram.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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APPORTION LID BOND
LID 56
WALNUT CREEK AREA
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PAGE 1
OF 2
POSITION PAPER BOARD MEETING OFOctober 15, 1992
NO.
4. CONSENT CALENDAR d.
SUBJECT
DATE
October 5, 1992
CONFIRM n AMENDED ASSESSMENT DIAGRAM" AND
APPORTION ASSESSMENT AMOUNTS AND AUTHORIZE
RECORDING OF SAID DIAGRAM, LOCAL IMPROVEMENT
DISTRICT 57, LAFAYETTE AREA
TYPE OF ACTION
APPORllONMENT
OF LID BONDS
SUBMITTED BY
INITIATING DEPT/DIV.
Dennis Hall, Associate Engineer
Engineering Department/Infrastructure Div.
ISSUE: The Contra Costa County Auditor's office has requested this District to apportion the
bond which is outstanding on a parcel of land in Local Improvement District (LID) 57.
BACKGROUND: The original parcel, assigned Assessment No. 57-7, has recently been split
into two parcels. The new parcels are shown on the attached amended assessment diagram
and are assigned Assessment Nos. 57-8 and 57-9. In accordance with Section 8730 of the
Streets and Highways Code, the District is required to apportion the LID bond amount on the
original parcel to the newly created parcels. The County Auditor can then prepare a tax bill for
each new parcel.
The original parcel of land was assessed two units of assessment because of the potential for
subdividing. Since the original parcel has now been split into two new parcels, each of the
new parcels can receive one unit of assessment.
The following is a summary of the apportioned assessments:
Assessment No.
Amount
Amended
Assessment No.
Assessment Amount
57-7
$71,989.96 57-8
57-9
$35,994.98
$35,994.98
RECOMMENDATION: Confirm the amended assessment diagram and apportion assessment
amounts and authorize the recording of said diagram.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT/DIV
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ROGER J. DOLAN
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APPORTION LID BOND
LID 57
LAFAYETTE AREA
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PAGE 1 OF
POSITION
PAPER
BOARD MEETING OF
October 15, 1992
NO.
6. ENGINEERING a.
DATE October 5, 1992
SUBJECT
AUTHORIZE THE GM-CE TO ALLOCATE $40,000 FROM THE
GENERAL IMPROVEMENTS PROGRAM CONTINGENCY
ACCOUNT FOR THE RECONSTRUCTION OF AN EXISTING
CROSSING OF THE SANTA FE RAILWAY, DP 20149
TYPE OF ACTION
AUTHORIZE
FUNDS
SUBMITTED BY
Jay S. McCoy, Infrastructure Div. Manager
INITIATING DEPT./DIV.
Engineering Dept./lnfrastructure Div.
ISSUE: Board authorization is required for allocations from Capital Improvement contingency
accounts over $25,000.
BACKGROUND: This District (CCCSD), IT Corporation (IT) and Contra Costa Water District
(CCWD) each have individual agreements with the Santa Fe Railway Company that grant
CCCSD, IT and CCWD permission to cross the railway at the northwest corner of CCCSD's
Treatment Plant property (see attached map). The original crossing was installed in 1975 by
Santa Fe at the expense of CCCSD, IT and CCWD. The Santa Fe Railway Company has notified
the District that the existing railway crossing must be reconstructed.
CCCSD, IT and CCWD entered into a Road Maintenance Agreement in 1977 for the crossing and
the access roadway which leads to and away from the railway crossing. This agreement
provides, in part, "that any billings from Santa Fe applicable to the private railway crossing will
be paid for in equal shares by the parties ..."
The crossing has been damaged and has deteriorated to a condition where Santa Fe has
determined that it is uneconomical and unsafe to continue to maintain the existing crossing.
Santa Fe has notified CCCSD, IT and CCWD that Santa Fe will reconstruct the crossing.
CCCSD, IT and CCWD are responsible to pay for the reconstruction in accordance with each
agency's agreement with Santa Fe. Santa Fe has requested CCCSD, IT and CCWD to confirm
payment of the costs of the reconstruction.
Santa Fe has estimated that the cost of the reconstruction will be approximately $100,000.
Staff has confirmed that this cost estimate is realistic. Final costs will be based on actual costs
incurred by Santa Fe. CCCSD's share of the estimated cost is $33,333. Given the fact that
these figures are estimates, an authorization of $40,000 is being requested. This project will
be funded from the General Improvements Program Contingency Account since the project is not
included in the 1992-93 Capital Improvement Budget.
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.3, since it involves
the replacement or reconstruction of existing facilities.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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AUTHORIZE THE GM-CE TO ALLOCATE $40,000 FROM THE
GENERAL IMPROVEMENTS PROGRAM CONTINGENCY
ACCOUNT FOR THE RECONSTRUCTION OF AN EXISTING
CROSSING OF THE SANTA FE RAILWAY, DP 20149
...................................................................................
IIIIIIIIIII!:::IIIIIII
SUBJECT
2
3
PAGE
DATE
OF
October 5, 1992
RECOMMENDATION: Authorize the GM-CE to allocate $40,000 from the General
Improvements Program Contingency Account for the reconstruction of an existing crossing of
the Santa Fe Railway.
13028-7/91
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PAGE 1 OF 1
BOARD MEETING OF
Octoberl5, 1992
NO.
7. COLLECTION SYSTEM J.
DATE
October 5, 1992
SUBJECT
AUTHORIZE ALLOCATION OF $45,000
FROM GENERAL IMPROVEMENT CONTINGENCY FUND
FOR ALTERNATIVE FUEL VEHICLE PROGRAM
TYPE OF ACTION
AUTHORIZE
ALLOCATION
SUBMITTED BY
Tom Godsey
INITIATING DEPT./DIV.
ISSUE: Board authorization is required to allocate funds from the Capital Improvement Budget
Program contingency accounts for amounts in excess of $25,000.
BACKGROUND: The Bay Area Air Quality Management District (BAAQMD) prepared a draft
Clean Air Plan (CAP) in 1991. The final CAP is anticipated to include a control measure requiring
fleet owners to use clean fuel vehicles and it is scheduled for adoption in 1995. The draft
standards that are currently under consideration specify that 15 to 30 percent of all fleet vehicles
must use clean fuels by the year 2000. In addition the Federal Clean Air Act of 1990 mandates
tougher emissions standards for all vehicles and, along with the National Energy Strategy, sets
goals for fleet vehicle emission levels using alternate fuels. The District's vehicle fleet is
comprised of 130 passenger cars, pickup trucks, and construction vehicles. The entire fleet is
currently fueled with unleaded gasoline or diesel fuel.
Staff has worked closely with Pacific Gas and Electric Co. in developing an alternative fuel
vehicle program for the District. CSOD staff has investigated several different types of
alternative fuel vehicles and they have concluded that Compressed Natural Gas (CNG) is a viable,
safe, and efficient fuel alternative. CNG is compatable with existing vehicles and its use will
improve their emissions performance without sacrificing range. CNG fueled vehicles produce half
as much reactive organics and carbon monoxide and one third as much nitrogen oxides as
gasoline fueled vehicles.
District staff proposes a program to gain experience with CNG. The program will consist of
converting three pick-up trucks and one passenger vehicle to dual fuel use (retaining the ability
to use gasoline). The District would also purchase and install a pre-fabricated fueling station.
The cost for the vehicle conversions, the fueling station, and the fueling station installation
would be $45,000. A small portion of the cost may be subject to grant reimbursement;
however, receipt of grant funds is not certain at this time.
RECOMMENDATION: Authorize the allocation of $45,000 from General Improvement
Contingency Fund for the Clear Air Vehicle Program.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
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INITIATING DEPT./DIV.
1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 6
BOARD MEETING OF October 15, 1992
NO.
SUBJECT
8. PERSONNEL a.
DATE
September 28, 1992
DELETE THE POSITION OF FINANCE OFFICER EFFECTIVE
JANUARY 31, 1993 AND CREATE THE MANAGEMENT
POSITION OF CONTROLLER, M-33 ($5034 - $6119), APPROVE
THE CLASS DESCRIPTION, AND MAKE THE APPOINTMENT
TO THE POSITION EFFECTIVE OCTOBER 21, 1992.
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
INITIATING DEPT.lDIV.
Paul Morsen, De ut General Mana er
Administrative
ISSUE: Management positions require approval by the Board of Directors for their
establishment and the appointment of employees to fill them.
BACKGROUND: District Finance Officer Walter N. Funasaki has announced his intention to
retire effective January 31, 1 993 and has given early notice so that a replacement manager
can be appointed and training can take place to ensure an orderly transition. Moreover, Mr.
Funasaki graciously agreed to stay with the District to complete this year's garbage rate
analysis work until the January 1, 1993 garbage rates are approved and set by the Board.
The General Manager-Chief Engineer and I have reviewed the scope of the Finance Officer
position. The scope of the job will be narrowed somewhat as, with the retirement of Mr.
Funasaki, the District will lose his considerable expertise in solid waste rate review and
regulation matters. Staff intends to utilize consultants to effect rate analysis in future rate
applications by collectors. Given this change in overall scope of the Finance Officer position,
the following is proposed:
. Controller - Create a new management position to head the Finance and Accounting
Section at the M-33 ($ 5034 - $ 6119) level.
. Staff recommends that Debbie Ratcliff be appointed to this position effective
October 21, 1992. Ms. Ratcliff has been employed by the District as the
Accounting Supervisor since July 23, 1990. The appointment of Ms. Ratcliff will
allow the District to continue with a strong manager with many years of
management and accounting experience. She has a bachelor's degree with a major
in psychology and a master's degree with a major in accounting. She has fourteen
years of experience in the accounting and finance area, twelve years having been
in a managerial capacity.
. Finance Officer - This M-29 ($5556 - $6762) level position would be deleted after
the incumbent retires in January 1993.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
I~ITIATI.NG DEPT.lDIV.
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SUBJECT
DELETE THE POSITION OF FINANCE OFFICER EFFECTIVE
JANUARY 31, 1993 AND CREATE THE MANAGEMENT
POSITION OF CONTROLLER, M-33 ($5034 - $6119), APPROVE
THE CLASS DESCRIPTION, AND MAKE THE APPOINTMENT
TO THE POSITION EFFECTIVE OCTOBER 21, 1992.
PAGE
DATE
2
OF
6
September 28, 1992
The overlap of Mr. Funasaki retiring on January 31, and the appointment of Ms. Ratcliff on
October 21 , will provide for a smooth transition of responsibilities and an opportunity for Mr.
Funasaki to train Ms. Ratcliff in the areas of the District's finance and accounting operation
which were solely the responsibility of the Finance Officer. It is anticipated that Ms. Ratcliff's
current position of Accounting Supervisor will be refilled as a part of a reorganization which
will consider current accounting responsibilities, a new computer system coming on-line, and
the development of an internal audit program. Accordingly, over the next five months the
Controller will be able to do the staff work necessary to ascertain the best organization to
accomplish the Finance and Accounting mission, and whatever degree of reorganization is
needed will be recommended in the 1 993-1 994 Personnel Budget which will be presented to
the Board in April 1 993.
Staff met with the Board Personnel Committee on September 15, 1992 and reviewed the
plans set forth here. Attached to this Position Paper are the new class description for
Controller and the resolution appointing Ms. Debbie Ratcliff to that position.
RECOMMENDATION: Approve the above personnel action to (1) establish a new Controller
position at M-33 ($5034 - $6119); (2) approve a resolution appointing Ms. Debbie Ratcliff
to the Controller position; and (3) delete the Finance Officer position, M-29 ($5556 - $6752),
effective January 31, 1993.
13028-7/91
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective: 10/21/92
Range: M-33
Respirator Class: 3
CONTROLLER
DEFINITION
To plan, organize, direct and control the District's financial, accounting and treasury
activities; to provide management and the Board of Directors with effective assistance
in the areas of fiscal planning and control, accounting, budgeting and investing public
funds; and to perform other work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Deputy General Manager.
Exercises direct supervision over professional, technical and clerical staff.
EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
Plan, organize, direct and review the work of Accounting staff in the Finance and
Accounting Section; develop and implement goals, objectives, work standards, policies
and procedures.
Establish and monitor internal accounting controls.
Manage preparation of the District's annual budget; prepare and review monthly financial
statements, account reconciliations and financial analyses; present reports to the Board
of Directors; project and monitor annual Sewer Service Charge Revenue Program,
including the collection of revenue through the County tax rolls.
Prepare and administer budget for areas of responsibility.
Prepare a wide variety of detailed and analytical accounting, statistical and narrative
reports necessary for fiscal review.
Manage the District's temporary investment portfolio; provide instructions to the County
Treasurer's Office for execution; review the District's investment policy and recommend
revisions to the Board of Directors; participate in planning and administering long-term
revenue or debt financing.
Direct the preparation for, and coordinate the completion of, the District's annual audit;
prepare or supervise the preparation of various reports to regulatory and other agencies.
Direct the design and installation of computer-based applications for the District's financial
management information system.
Oversee the refuse collection rate analysis conducted by outside consultant.
,,".,. -"... -." '''''''''''''''''''''','''''''''-'''--''---'.''''.''''''''''''---'-''.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Controller (Continued)
Confer with bank representatives on District accounts.
Recommend selection of personnel; evaluate staff; provide or coordinate staff training;
encourage professional growth.
Represents the District in meetings with governmental and regulatory agencies, private
firms, public and others; coordinate activities with other divisions and departments.
Assume responsibility for the Administrative Department as assigned.
Perform related duties as required.
QUALIFICATIONS
Knowledae of:
Principles and practices of effective supervision and management.
Principles and practices of municipal accounting, finance, budgeting and record
keeping.
Internal accounting control concepts and auditing principles, techniques and
practices.
Budget preparation and control procedures.
Applicable federal and state laws and regulations.
Methods of using data processing applications for statistics, investment and
financial management reporting and control.
Abilitv to:
Plan, organize and manage complex financial and accounting activities, and related
data processing.
Analyze financial data and prepare findings.
Oversee rate application reviews based on financial information submitted by
franchised refuse collectors.
Communicate clearly and concisely, both orally and in writing.
Comprehend and interpret complex statutory regulations and requirements.
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CENTRAL CONTRA COSTA SANITARY DISTRICT
Controller (Continued)
Monitor and control operating expenses within budget constraints.
Establish and maintain cooperative relationships with those contacted in the course
of work.
Supervise, evaluate and train personnel.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
EXDerience:
Eight years of varied and progressively responsible financial and accounting
experience, at least three of which included supervisory and/or management
responsibilities. Postgraduate education can be substituted for experience on a
year-for-year basis to a maximum of two years.
Education:
Graduation from an accredited college or university in an accounting or related
field, and possession of a Masters Degree in Accounting, Finance or Business.
LICENSES AND CERTIFICATES
Possession of a valid California driver's license.
--------------.-.-..---.....-.....------.,--------------
RESOLUTION NO
A RESOLUTION DELETING THE POSITION OF FINANCE OFFICER,
ESTABLISHING THE POSITION OF CONTROLLER, AND
APPOINTING DEBBIE RATCLIFF TO THE POSITION OF
CONTROLLER
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District
that a class description be adopted for the position of CONTROLLER, range M-33, and
that a new position of that title be established in the Administrative Department; and
BE IT FURTHER RESOLVED that Debbie Ratcliff be appointed to the position of
CONTROLLER effective October 21, 1992 at a beginning salary of $5,034 per month (M-
33) and shall be entitled to benefits accorded the Management Group by Resolution No.
85-042 and subsequent Memoranda of Understanding.
BE IT FURTHER RESOLVED that the position of Finance Officer be deleted effective
January 31, 1993.
PASSED AND ADOPTED this 15th day of October, 1992, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of
the Central Contra Costa Sanitary
District, County of Contra Costa,
State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim, District Counsel
- '_UT-.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
2
BOARD MEETING OF
October 15, 1992
NO.
11. BUDGET AND FINANCE a
SUBJECT
DATE
RECEIVE THE AUDITED FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 1992
October 6 1 92
TYPE OF ACTION
RECEIVE AUDITED
FINANCIAL
STATEMENTS
SUBMITTED BY
Walter Funasaki, Finance Officer
INITIATING DEPT.lDIV.
Administrative/Finance and Accounting
ISSUE: The audited financial statements of the Central Contra Costa Sanitary District for the
fiscal year ended June 30, 1992, and related recommendations for improvements in internal
accounting controls, are being submitted to the Board of Directors.
BACKGROUND: The firm of Maze and Associates, Certified Public Accountants, has
completed its examination of the District's financial statements for the fiscal year ended June
30, 1992, and has submitted the audited financial statements and auditor's opinion thereon.
In the routine performance of their examination of the financial statements, the auditors
evaluate the District's internal accounting controls to determine the nature and extent of the
auditing procedures required. Based on their observations during the course of the
examination, the auditors advise District management of any recommendations to improve the
system of internal accounting controls. The auditors' recommendations and the corrective
staff actions are summarized on Attachment I.
The audited financial statements and internal accounting control recommendations were
submitted in draft form to the Board's Budget and Finance Committee for review.
State and local governments which receive federal financial assistance of $100,000 or more
annually are subject to the requirements of the Single Audit Act of 1984 for fiscal years
beginning after December 31, 1984. As no federal grant proceeds were received by the
District in the fiscal year ended June 30, 1992, the requirements of the Single Audit Act did
not apply.
RECOMMENDATION: Receive the audited financial statements, and related recommendations
for improvements in internal accounting controls, for the fiscal year ended June 30, 1992.
INITIATI,NG DEPT.lDIV.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
WF
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ROGER J. DOLAN
ADS/Pas aper#3/AudFinSt.pp
Attachment I
RECOMMENDATIONS FOR IMPROVEMENT IN INTERNAL ACCOUNTING CONTROLS
AUDITOR'S RECOMMENDATION
The District should consider computerizing
developer rebate records maintained by the
Permit Section.
Checks should be restrictively endorsed
immediately upon receipt.
ADS/PosPaper #3/ AudFinSt.pp
DISTRICT CORRECTIVE ACTION
Conversion of the developer rebate records
is included in the new District-wide
Management Information System (MIS)
project.
Checks are now restrictively endorsed
immediately upon receipt in Finance and
Accounting.
Central Contra Costa Sanitary District
COMPARISON OF ACTUAL AND BUDGETED REVENUES AND EXPENSES
FISCAL YEAR ENDED JUNE 30, 1992
< 000 OMITTED>
ACTUAL
BUDGET
VARIANCE
FAVORABLE
< UNFAVORABLE>
%
$
REVENUES:
SEWER SERVICE CHARGES
CITY OF CONCORD
OTHER
TOTAL
$20,623 20,323 300 1.5
3,924 4,504 < 580 > < 12.9 >
1.848 2.122 <274.> < 12.9>
26.395 26.949 < 554 > <2.1 >
EXPENSES:
ADMINISTRATIVE
ENGINEERING
COLLECTION SYSTEM
OPERATIONS
PLANT OPERATIONS
PUMPING STATIONS
TOTAL EXPENSES
4,097 4,122 25 .6
3,614 3,487 < 127 > <3.6>
4,728 4,810 82 1.7
12,587 13,102 515 3.9
1.438 1.451 13. ~
26.464 26.972 508 1.9
REVENUES < UNDER>
EXPENSES
<69 >
<23.>
<46 >
RETAINED EARNINGS,
BEGINNING OF YEAR
1.836
1.836
RETAINED EARNINGS, END OF
YEAR
$ 1.767
1.813
<46 >
Central Contra Costa Sanitary District
ACTUAL AND BUDGETED REVENUE ACCOUNT VARIANCES
FISCAL YEAR ENDED JUNE 30, 1992
VARIANCE
FAVORABLE
< UNFAVORABLE>
ACTUAL BUDGET AMOUNT %
SEWER SERVICE CHARGE $ 20,623,111 20,322,500 300,611 1.5
SERVICE CHARGES -
CONCORD 3,924,029 4,504,000 <579,971 > < 12.9>
HOUSE CONNECTION
INSPECTION FEES 55,439 68,900 < 13,461 > < 19.4>
SEPTIC TANK DUMPING 70,038 87,900 < 17,862 > <20.2>
INDUSTRIAL PERMIT
FEES 75,421 145,000 < 69,579 > <47.9>
NEW INDUSTRY PERMIT
FEES 191,246 88,000 103,246 117.3
FRANCHISE FEES 581,965 640,000 < 58,035 > <9.0>
LEASE RENTAL INCOME 134,006 169,100 < 35,094 > < 20.7 >
RECLAIMED WATER
SALES 282,042 270,000 12,042 4.5
INTEREST INCOME 206,358 421.000 < 214.642 > <50.9>
26,143,655 26,716,400 < 572,745 > <2.1>
ALL OTHER 251 ,305 232.200 19,105 7.8
TOTAL REVENUES $26,394,960 26,948,600 <553,640. > <2.1>
Central Contra Costa Sanitary District
ACTUAL AND BUDGETED O&M EXPENSES BY EXPENSE CATEGORY
FISCAL YEAR ENDED JUNE 30, 1992
VARIANCE
FAVORABLE.
< UNFAVORABLE>
EXPENSE CATEGORY ACTUAL BUDGET AMOUNT %
LABOR & EMPLOYEE
BENEFITS $ 19,808,176 19,988,744 180,568 .9
UTILITIES 3,014,125 3,602,503 588,378 16.3
CHEMICALS 1,124,704 1,147,116 22,412 2.0
REPAIRS &
MAINTENANCE 1,732,945 1,680,546 < 52,399 > <3.0>
HAULING & DISPOSAL 364,273 407,295 43,022 10.6
PROFESSIONAL &
LEGAL SERVICES 366,106 289,004 <77,102> <26.6>
OUTSIDE SERVICES 1,752,509 1,632,923 < 119,586 > <7.2>
MATERIALS &
SUPPLIES 1,077,572 1,101,997 24,425 2.2
ALL OTHER 637 .880 721.246 83.366 ~
TOTAL DISTRICT
EXPENSES 29,878,290 30,571,374 693,084 2.3
TOTAL CAPITALIZED
EXPENSES < 3.414.200 > < 3.598.867 > < 184.667 > <5.1>
NET DISTRICT
EXPENSES $26.464.090 26.972.507 508.417 -La