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Home My WebLink AboutAGENDA BACKUP 06-18-92 ;1 ~ Centra~ ~g~~~ g~~~R~~~:,a~~ Oistrict PAGE 1 OF 5 POSITION PAPER BOARD MEETING OFJune 18, 1992 SUBJECT QUITCLAIM SIX SEPARATE EASEMENTS TO W.T. ARCHER, ETUX, A. BENSON, F. WASCOE, ETUX, A.K. KERTLAND, ETUX, W. WISECARVER, ETUX, AND E. MORRIS, ETUX, JOB NO. 15, PARCEL 5A AND 6 AND JOB NO. 1552, PARCEL 48, WALNUT CREEK AREA NO. 3. CONSENT CALENDAR b. DAT!june 8, 1992 TYPE OF ACTION APPROVE QUITCLAIM SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Dept./lnfrastructure Div. ISSUE: The subject easements are no longer in use and staff recommends that they be quitclaimed. BACKGROUND: The subject easements were granted to the District in 1948 and 1952. At the completion of Job 4539 (Arlene Drive Sewer Improvement Project) the public sewers within these easements were abandoned. The sewers were abandoned by plugging the pipelines in place and filling the manholes. Larger replacement sewers were installed in alternate locations which will better serve the area. Quitclaiming these easements will lessen the Districts liability in the affected properties. There is no record of payments made by the District for these easements. The project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District Guidelines, Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deeds to W. T. Archer, etux, Job No. 1552 Portion Parcel 48, A. S. Benson, Job No. 1552, Portion Parcel 48, F. Wascoe, etux, Job No. 15, Portion Parcel 5a, A. K. Kertland, etux, Job No. 15, Portion Parcel 5a, W. Wisecarver, etux, Job No. 15, Portion Parcel 6 and E. G. Morris, etux, Job 15, Portion Parcel 6, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deeds, and authorize the Quitclaim Deeds to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION f)V w f& INITIATING DEPT./DIV. 1302A-9/85 DH JSM RAB -...-.-.-...------...--T.. ~~O'f j ~\ d , .. · -6" cl'c .b C N W LL ~"" 'fRo" "~. <.~LtH'.. 'l ~\\:, ~'~~.J' 1_ 32 ",. - II \.'. , : ~ , OR, ',," ~ ~ " M~~' '~~~~~. ~ i[:) ... .. U ~ -0, &~, t, ~~~' ~\~ ~. GAR E S c> '. ... 1AIr~ W~ '\ ' ~ " 0 ~f-:C- li - ---\../ "'", ~.~ ITI . } ~ 1{; '~", :~~~~~\\ \\" ~' ..' \0 -.- \ r'\fl. POR. 54.,p ~\iif" 10 \' ~ '"-~ R 8 _ \' EI ~>" ~'~,..-''-;- ~ : "it;,,)~ " , '.. , !! ~ · · ~"L . ..' ,", '.M M ~ " '1m " . .. ~~-~~AO- ~.L ~ ~~JI~~Y,~ 1( " . 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" LNI ......... '0' J ~Jrn .~ 'tf IO.~' ~~. ~ i'l , ~~.. . . I .. ~ , ~. y 10 t-~ .. 107 'JO j t:::~.,. III '-:-:-- J..I042'~. ;~- I " i1>.,l " "" f. . ,~ li~ ~J i ~A"KMEAD SCHOOl. 18 6f;'F ~YX' tlLVD Jr ~ '~~' Ol.'(~"c., . ,- ~I~ ~~~,l~ ~, , ..:,~ y. · ~::~ .J' rO\.'{X ~ y.~J.:: i<.'" I~ . ~ "~~C",..o ~..... -, '\' \\ /'l' . <"-1> ~ """, ..l'~..... -..-....Sj . \. ., r- <" '!P. . . ~ ~ :3~> . '~^', ":';,~~ "'. ~ ,,-1" ~~~~~_~n\\ ~.' ;~~,71\ ~.;,' ;i ___$~16'192.,{1 ,. '4~~ . '-. s"'O!.- " \ 1- ~ -I~. ~/ .::. ~. 1,;/ -=il: ~ ~' ' " -I ,. ,'~'I;~ . .' ~ c:~ ~ ""'"" \~'~," "u ;p.:>'" r "\d~' ,J, ~,J~ · ~~ 1 ~ :\ ., I ~ ~ \ 11 ~ . , ';l - ...' Ii . ,1l,t '-. \ b 1 ,. oz.\.. ' ~ i,'- . !\o.\. KAISER --(RO JU/l~\T~ · , .., ~'i FOUNDATION .-- \~ ~\.. ~ ' " HOSPITM C ; ,;.., \ ,0 ~ ~ ,'l. "",-0 a , 1T" I \ 'l.'!l El :I LAS LOMAS . '2. HIGH SCHOOL ,\0 'l.~ \i: 3 '" ~ 2 ~, "\: \ o / . , ~ '\~ 0 31~ \ . 25 .." z 29 . ~ ~~ 2ll It .:#~ ~ 14 ~." If> 7 '5 '\' TRACT ,/ / ...~ " ""- / ": \~". 30 '"' I QUITCLAIM EASEMENTS \~ ~ I~ ,~ JOB 15 and JOB 1552 ..... \' c~ '{ WALNUT CREEK AREA . r ,-' , \ - ~. 4 ~ 6 ~)-~ ~<~ C}-o . . " c" - ...,. ex) M a: ~d (/)T"'" 'C\J (/)0) ~ T"'" 0)_ 160' ::{::::(:!{:?rtt."K?!!ilir~N!!(:.:r?!f)tM1JtjJttf!{:?!((\:f:!::tt!!!{{: , . F.WASCOE 18 15 A.K. KERTLAND 14 )>~ :D~ ,'-' 16 7 ~ 17 m 13 TR.21.63 LANE 9 10 QUITCLAIM EASEMENT JOB 15 PARCEL 5A (Portion) WALNUT CREEK AREA "8" I .\ , , I 41 I I I I I I I I I I I I J 8 A SITE 1 224.3' W. WISECARVER (14686 O.A. 479) .. 5' S.S.E. (1921 O.A. 382) ~ N ~ o to .,... - . ... 10. ., ::,. os ~ . \. ,.: .f'Io ~~ .....,.. ~ . .... ~ ---- -------._-- - -- -- - - - -- .Po/. /2 . ZOI.1 . ~ '" .., , , IW . ...J I ~. '0 , ~ ~ 'a: I I- I ,0 . , 12 ,0 ,00 a: 'w 'e 12 ~------- .~. --- / I I I, I" ~ I~ , , /So. . .----- -. --- .-J ORCHARD QUITCLAIM EASEMENT. JOB 15 PARCEL 6 (Portlon) WALNUT CREEK AREA LANE .--- --- --- SITE 2 ,. A . I . Of\\'JE. . C\f\CLE. -o;Y .$>(J> ~. -lOJ om "fj; . 0 %% S 81.9'1 . IN s1S- 1.6 L\L~C OR\\IE. ~ o~ ':rJ-z (1'\ ~ -,:) or :;Dt1\ .z t1l QUITCLAIM EASEMENT JOB 1552 PARCEL 48 (Portion) WALNUT CREEK AREA SITE 3 ~ Centra. ~g~~~ g~~~R~~~~~~ Oistrict PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF NO. SUBJECT 3. CONSENT CALENDAR c. DATE June 9, 1992 AUTHORIZATION FOR P.A. 92-4 (WALNUT CREEK AREA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.lDIV Engineering Dept.lConstruction Div. Parcel No. Area Owner Address Parcel No. & Acreage Volker Stieber 3217 Ravenglass Ct. Walnut Creek, CA 94598 138-150-021 (0.97 Ac.) Remarks Lead Agency 92-4 Walnut Creek (7 6C 1 ) Property owner plans to construct one single family home on his property. Project is exempt from CEQA. CCCSD RECOMMENDATION: Authorize P.A. 92-4 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION w (I~ 'f 1;/ INITIATING DEPT./DIV 1302A-9/85 DH JSM RAB . -------------r-------- _..---.--------..---------- ------------.- A 4~1 44~ 6fIJ :II o n ~ ~ ... ~ I , 9$ ~ n PROPOSED ANNEXATION P .A. 92-4 ..... \) ~ PAGE , OF 9 BOARD MEETING OF June 18, 1992 NO. 3. CONSENT CALENDAR d. SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF 24 CAPITAL IMPROVEMENT PROJECTS DATE June 12, 1992 TYPE OF ACTION INFORMATIONAL SUBMITTED BY INITIATING DEPTJDIV. John J. Mercurio, Administrative Analyst Engineering Department/Planning Division ISSUE: Work has been completed on 24 capital improvement projects, and these projects will be closed out. BACKGROUND: The capital improvement projects listed on Attachment 1 have been completed. A description of each project follows on Attachment 2. The total authorized budget for the 24 projects is $7,928,470. The total completed project cost is $6,981,547, which is $946,923 less than budgeted. Staff is closing out the 24 project accounts, which will result in $38,858 being returned to the Treatment Plant Program, $946,923 being returned to the Collection System Program, and an overrun of $16,845 being charged to the General Improvements Program. A summary of the total authorized budgets and expenditures for the projects to be closed is presented by program in the following table: Program Authorized Budget Expenditures Underrun (Overruns) Treatment Plant 206,540 167,682 38,858 Collection System 7,363,080 6,438,170 924,910 General 358,850 375,695 (16,845) Improvements T ota Is 7,928,470 6,981,547 946,923 The total net underrun of $946,923 is approximately 11 percent of the total authorized budgets for these projects. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. INITIATING DEPTJDIV. rt1JJ ~ JJM RAB PM JAL ..--------r------.---------.--------.----- -.------------- ATTACHMENT 1 TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN PROJECT BUDGET (OVERRUN) NO. 10044 Chlorine Mixing System $66,540 $48,527 $18,013 10086 Access Platforms 25,000 17,500* 7,500 10088 Primary Effluent Pump Crane 15,000 11,419 3,581 Assembly 10089 Meteorological Station 40,000 32,500* 7,500 Upgrade for BAAQMD 10090 Landscape Pond 60,000 57,736 2,264 Reconstruction Totals $206,540 $167,682 $38,858 * Estimated -----.---..---..-..---.-....------.-r----------.----...--.-------.-.-.--..-...- ------..-.-.-.-- ATTACHMENT 1 (Continued) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN PROJECT BUDGET (OVERRUN) NO. 1997 Walnut Creek Downtown $3,580,705 $2,793,755 $786,950 Bypass - Phase 1 3995 Storm Damage Repair - 1 0,000 3,330 6,670 lavenida 4120 Storm Damage Repair - South 95,170 94,323 847 Trail 4293 FlowMole Demonstration 209,200 210,182 (982) Project 4331 Hall Drive Sewer 0 0 0 Improvements 4428 1-680/SR-24 Sewer 1,883,000 1,883,007 (7) Relocations - Phase 1 4615 Country Gardens/Third 499,000 498,780 220 Avenue Design 4777 Manzana/Dalewood Creek 1 0,000 9,170 830 Crossing 4865 Stone Valley Sewer 9,600 6,448 3,152 Replacement 9528 CSOD Sewer Renovation 90,500 61,723 28,777 Facilities Plan 9547 CSO Sewer Renovation - 210,340 210,341 ( 1 ) Insituform Demonstration 20051 Long-Term Flow Monitoring 159,065 147,178 11,887 20057 Watershed 23 Sewer 327,000 326,325 675 Improvements-Phase 1 20110 Critical Subbasin Renovation 37,500 32,168 5,332 20111 Collection System Planning 242,000 161,440 80,560 Totals $7,363,080 $6,438,170 $924,910 ~ --'---~~-'---'--------------,---'--'-'--'-----"--'--"'~'-..._-------~....._---.._-------_.._.~--.-._---_._--_.- ATTACHMENT 1 (Continued) GENERAL IMPROVEMENTS PROGRAM PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN PROJECT BUDGET (OVERRUN) NO. 3780 District FMIS $232,350 $228,100 $4,250 20136 Safety Guardrails 9,000 8,274 726 30012 FMIS Phase II 109,500 132,789 (23,289) 70124 Survey Storeroom Relocation 8,000 6,532 1 ,468 T ota Is $358,850 $375,695 ($16,845) _.. --_._..._...._.._.-_.._......__. ......--.. ..---.......--.-..-r-------.. ...-.---....-...-..... ...--.-..-.-..--...-.-...-.. ..p..... .....-.-... . ..-... ..-.-..-- ATTACHMENT 2 TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The Chlorine Mixing System Project, DP 10044, was initiated to address occasional coliform violations and the need to increase the chlorine residual to reliably meet the effluent standards for coliform. This project increased the efficiency of the mixing of chlorine into the treatment plant secondary effluent. One jet injection chlorine mixing system was installed with a second system budgeted. The installation of the second system was deferred. Further developments which have led to the UV disinfection pilot study and the probable implementation of a UV system instead of chlorination make it desirable to close out this project. . The Access Platforms Project, DP 10086, consisted of installing a platform and retractable ladder for the boilers on the third floor of the Solids Conditioning Building. . The Primary Effluent Pump Crane Assembly Project, DP 10088, purchased and installed a new lifting assembly to service Primary Effluent Pump No.2. Constructed in 1978, Primary Effluent Pump No. 2 has been in operation without any major service or maintenance for 13 years. However, the seal failed and had to be replaced. In order to replace the damaged seal, the entire rotating assembly had to be pulled out. A trolley and hoist of adequate capacity was required to safely lift and transport this assembly. This project allows the pump to be serviced and provides ease and safety with future maintenance activities. . The Meteorological Station Upgrade Project, DP 10089, includes purchase and installation of upgraded meteorological monitoring equipment to comply with recent BAAOMD monitoring guidelines. Upon review, the District realized that previous meteorological equipment did not meet BAAOMD's July 1991 monitoring guidelines. BAAOMD directed the District to upgrade the quality of meteorological data by January 1993. This project provided the meteorological equipment required to comply with BAAQMD guidelines. . The Landscape Pond Reconstruction Project, DP 10090, replaced the treatment plant landscape ponds's failed polyethylene bottom liner with a concrete bottom slab. The project also included repairs to the perimeter cutoff wall and the installation of a chlorine solution line for algae control. ------------------------..------.----------.--------.---------r-..-..---..---.-.--.-.----.......--.-------.--- --.---..-- ..______.__._..m___._.... --.--.-.- .---..---.--.- ATTACHMENT 2 (Continued) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT · The Walnut Creek Downtown Bypass - Phase 1 Project, DP 1997, is designed to convey up to 125 mgd flow from the San Ramon Valley area around the heart of downtown Walnut Creek. Construction of the project was split into two phases to coincide with the construction of the San Ramon Flood Control Channel by the US Army Corps of Engineers. Phase 1 construction included 5,400 feet of 66-inch interceptor sewer and 400 feet of twin 42-inch siphon pipe. · The Storm Damage Repair - Lavenida Project, DP 3995, was initiated to repair or replace a 6-inch sewer located on private property between Lavenida and EI Camino Moraga in Orinda that was damaged during winter storms in 1983. Alternatives were evaluated, and a recommended replacement alternative was developed. The owner of the property where the damage occurred has been attempting to divide his property into four parcels. The property owner has encountered delays which are expected to take several years to resolve. Because of these delays, staff proposes not to proceed with construction and to close out this project. · The Storm Damage Repair - South Trail Project, DP 4120, included planning, predesign, and final design for repair of a creek crossing that was damaged during the heavy rainstorms of 1982 and 1983. Difficult site access and construction constraints required the evaluation of several alternative repair strategies. The construction of the creek crossing repair is being done under DP 4294. · The Flowmole Demonstration Project, DP 4293, evaluated the use of a directional drilling technology for installation of sewers. The process was utilized on three different sites. With the knowledge obtained the Flowmole process can be utilized by the District for sewer replacements in steep terrain. The over expenditure of $982 is due to landscape restoration associated with lateral reconnections. · The Hall Drive Sewer Improvements Project, DP 4331, involved evaluating several different promising rehabilitation technologies in order to rehabilitate/replace a badly deteriorated easement sewer. The eventual solution involved constructing a 2,500 foot long sewer to bypass a large portion of the flow around the deteriorated easement sewer. The easement sewer will be rehabilitated through the use of several of the technologies evaluated. Construction of the improvements has been divided between several phases between 1989 and 1996. All charges for design were transferred to the various construction phases resulting in zero authorized budget and expenditures. ----r- ATTACHMENT 2 (Continued) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The 1-680/SR-24 Sewer Relocation Phase 1 Project, DP 4428, was required in order to accommodate the first phase of the 1-680/SR-24 interchange improvements by Caltrans. Major elements of this project were the installation of approximately 2,000 feet of 1 O-inch to 39-inch sewers and associated manholes and structures in Walnut Creek along South Main Street from Crest Avenue to Newell Avenue. The total expenditure of $1,883,007 on this project has been reimbursed by Caltrans. . The Country Gardens/Third Avenue - Design Project, DP 4615, consisted of replacement, relocation, relief and abandonment of various deteriorating sewers in the Pleasant Hill and Walnut Creek area. Phase I included design of approximately 15,000 linear feet of sewers. It also included design of 175 feet of large diameter plastic pipe known as "spirolite" to test its suitability for future use in the District. . The Manzana/Dalewood Creek Crossing Project, DP 4777, was to repair or replace damage due to landslides or movement to sewers and pipe supports near Dalewood and Manzana drives in Lafayette. The Manzana Creek Crossing was determined to be adequate after evaluation. A new support structure was designed for the Dalewood Drive crossing. Construction of the new support is being accomplished under DP 4294. . The Stone Valley Sewer Replacement Project, DP 4865, was required when Contra Costa County widened Stone Valley Road between High Eagle Road and Valley Oaks Drive in Alamo. The road encroachment into the existing sewer location and the shallowness of the sewer (2-1/2 feet) required the sewer to be replaced with a high strength pipe. The replacement consisted of 410 feet of 8-inch ductile iron pipe. . The Collection System Operations (CSO) Sewer Renovation Facilities Plan Project, DP 9528, developed a comprehensive program for the systematic life-cycle replacement of small-diameter sewers. This project identified potential small- diameter sewers for replacement based on historical maintenance data, pipe materials, date of installation, and service areas. This Facilities Plan project, which provides the direction for implementing the CSO Sewer Renovation Program, was coordinated with the Engineering Department's Critical Subbasin Renovation Project (DP 20110). . The Collection System Operations (CSO) Sewer Renovation Insituform Demonstration Project, DP 9547, rehabilitated 1,505 feet of sewer pipes with cured- in-place pipe. The sites included Lakewood Circle, Brookwood Drive, and Oak Park Lane. In this project, a method of cured-in-place technology called Insituform was employed to rehabilitate sewer pipes with minimum amount of excavation. ATTACHMENT 2 (Continued) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The Long-Term Flow Monitoring Project, DP 20051, included purchase and installation of four flow monitors at major branches in District's sewer system to provide long-term flow data, and software for data collection. The new system will provide the data needed to evaluate the rate of pipe deterioration with time and the rate of flow increase due to growth. The project was completed, and we have been collecting flow data for about 12 months. . Watershed 23 Sewer Improvements - Phase 1 Project, DP 20057, accomplished planning of sewer relocations, replacements, and rehabilitation in a portion of Pleasant Hill. Predesign of the Phase 1 Improvements, approximately 15,000 feet of new sewers, was also completed under this project. Design was accomplished under DP 4615 and construction under a combined project called Country GardensIThird Avenue Sewer Improvements, DP 14615. . The Critical Subbasin Renovation Project, DP 20110, consisted of an analysis of the collection system to identify basins with high frequencies of dry weather overflows and high maintenance requirements. An approach for a comprehensive sewer renovation program coordinating the CSO and Engineering departments programs was developed. The Lakewood Subbasin Renovation Project (DP 4805) is the first of the Engineering Department's program to proceed to design. . The Collection System Planning Project, DP 20111, is the FY 1990-91 facility planning project which provides the basis for design and construction improvements to the District's 1 ,300-mile sewer system. Facility planning included sewer system capacity studies to identify, define, and prioritize for correction sewer system deficiencies. - .------------....--.-.....-----,-..-----..---..-..--..--..-..--...--.--..---.-.......-.--.--..-.......- ...--.-.---.- ATTACHMENT 2 (Continued) GENERAL IMPROVEMENTS PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The District Financial Management Information System Project, DP 3780, was initiated in 1 981 to provide a centralized administrative computer system for use by Finance and Accounting, Purchasing and Materials Control, and Personnel Sections in the Administrative Department as well as for the CSO, Plant Operations, and Engineering departments. The project provided consultant expertise, computer hardware, work stations, and customized software applications for the District's first centralized computer system. . The Safety Guardrails Project, DP 20136, was in response to a recommendation made by the Central Safety Committee to put personnel guardrails around the pool in the POD office area. This project provided design, materials, and installation of safety guardrails around the pool to prevent personnel from accidentally falling into the pool. . The FMIS Phase II Project, DP 30012, provided for upgrades to the District's FMIS computer hardware to improve its efficiency, new user work stations, and new software applications for POD maintenance, Secretary of District records, and permits. Custom software was developed for the unique information requirements and to operate within the data base and configuration of the original FMIS system. Software customization required greater consultant effort than originally anticipated, leading to a budget overrun. . The Survey Storeroom Relocation Project, DP 70124, installed fencing, an alarm system, heating, and lighting in Bay 6 of the warehouse at 4737 Imhoff Place. This allowed the survey storeroom to be moved from the basement of the HOB (Garden Level) to Bay 6. This gives the Survey Section more storage space with easier access and allows more office space in the Garden level. Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE OF9 BOARD MEETING OF June 18, 1992 NO. 3. CONSENT CALENDAR e. SUBJECT DATE AUTHORIZE RENEWAL OF A SEPARATE DEFERRED COMPENSATION PLAN AGREEMENT WITH GREAT WESTERN BANK FOR PART-TIME, SEASONAL AND TEMPORARY EMPLOYEES AUTHORIZE RENEWAL AGREEMENT SUBMITTED BY INITIATING DEPT.lDIV. Walter N. Funasaki, Finance Officer Administrative/Finance and Accounting ISSUE: The separate Deferred Compensation Plan agreement with Great Western Bank covering temporary employees is recommended for renewal. BACKGROUND: On April 10, 1991, the Department of the Treasury and the Internal Revenue Service (IRS) released proposed regulations under a new law that mandated participation in the Social Security System for public sector employees who were not members of a retirement system. Part-time, temporary, and seasonal employees who were not participating in a retirement system made available through their employers had to be covered under the Social Security System or other retirement plan. The regulations took effect after July 1, 1991. Temporary, part-time and seasonal employees, and participants in the Trainee Program and Student Co-op Program employed by the District, who were not included in either the District's retirement system or Deferred Compensation Plan, were subject to the new requirement. As participation in a Section 457 Deferred Compensation Plan, in which at least 7.5 percent of compensation is paid into the employee's account by the employee and/or employer, would meet the requirement for membership in a retirement system, a separate Deferred Compensation Plan was established with Great Western Bank as administrator. All presently employed part-time, seasonal, temporary, trainee, and Co-op Program employees who are subject to the new IRS requirement, participate in the separate Deferred Compensation Plan in which contributions meeting the minimum 7.5 percent requirement will be made exclusively by payroll withholding. The contributions will be retained by the Plan administrator in an account which will earn interest based on the yield for 90-Day Treasury Bills plus twenty- five basis points, adjusted quarterly. As required by the new law, participants must be immediately and fully vested, and all contributions may be withdrawn by the employee upon termination, transferred to the District's existing Deferred Compensation Plan for full-time employees, if full-time status is subsequently achieved, or retained in the Plan. New temporary employees are required to participate in the separate Deferred Compensation Plan as a condition of employment. The current agreement with Great Western Bank to administer the separate Deferred Compensation Plan for non-full-time employees expires on June 30, 1992. It is recommended REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATI,NG DEPT.lDIV. WNF PM ~. ROGER J. DOLAN ADS/PosP per#2/DefComp.pp 1302A-7/91 AUTHORIZE RENEWAL OF A SEPARATE DEFERRED COMPENSATION PLAN AGREEMENT WITH GREAT WESTERN BANK FOR PART-TIME, SEASONAL AND TEMPORARY EMPLOYEES SUBJECT PAGE 2 DATE OF 9 June 10, 1992 that the attached renewal agreement for the period July 1, 1992 through June 30, 1993 be authorized for execution. RECOMMENDATION: Authorize renewal of the separate Deferred Compensation Plan agreement with Great Western Bank for part-time, seasonal, and temporary employees for the period July 1, 1992 through June 30, 1993. 13028-7/91 --r-.------------.--.----.-------- FICA - SUBSTITUTB DEFERRED COMPENSATION PLAN AGREEMENT This Agreement is effective this 1st day of July 1992, by and between GREAT WESTERN BANK, a Federal Savings Bank, hereinafter referred to as GREAT WESTERN, and the CBNTRAL CONTRA COSTA SANITARY DISTRICT hereinafter referred to as AGENCY. WHEREAS, AGENCY, pursuant to and in compliance wi th Sections 3121(b) (7) (F) and 457(b) of the Internal Revenue Code of 1986, has established a Deferred Compensation Plan, hereinafter referred to as PLAN; and WHEREAS, AGENCY desires to utilize GREAT WESTERN in the performance of certain services in connection with the administration of the PLAN; and WHEREAS, GREAT WESTERN desires to provide such services subject to the terms and conditions set forth herein; Now therefore, AGENCY and GREAT WESTERN agree as follows: 1. TERM: This Agreement shall remain in effect for a period of one year from the effective date hereof, and shall not be terminated prior to that time except for "Cause" as that term is hereinafter defined. For purposes of this Agreement, the term "Cause" shall mean the failure of either party to perform any or all of its obligations as defined herein. The non-defaulting party shall give the defaulting party written notice which shall specify the particulars of the default. If such default is not cured within sixty (60) days from the end of the month in which notice of default is given, the non-defaul ting party may terminate the Agreement effecti ve thirty (30) days after the end of the sixty (60) day period. For purposes of this Agreement, "Contract Year" shall mean the period of time between the effective date of the Contract, and the same day of the month in each succeeding year; the first Contract Year, however, shall be extended, if necessary in order to ensure that every Contract Year will end on the last day of a calendar month. Notwithstanding the above, this Agreement may be terminated by ei ther party, wi th or without "Cause" as that term may be defined herein, upon the giving of ninety (90) days written notice to the other party. 2. FUNDING: AGENCY may fund this Agreement by forwarding participant deferrals to GREAT WESTERN at such times as it may see fit. 1 3. TERMINATION: Upon the effective date of termination of this Agreement, other than for Cause as defined above, the following shall occur: a. GREAT WESTERN shall issue reports to AGENCY detailing the status of PLAN assets no later than twenty (20) business days after the end of the month in which termination becomes effective. b. AGENCY may request liquidation and withdrawal of PLAN assets. If termination is for Cause, GREAT WESTERN shall disburse those funds deposited in GREAT WESTERN, within thirty (30) days of the effective date of termination. If termination is due to non-renewal of this Agreement, GREAT WESTERN shall disburse those funds deposited in Great Western Savings, not subject to penalty for early withdrawal, within ninety (90) days of the effective date of termination. 4. DEFERRALS: The minimum participant deferral per pay periOd shall be not less than $1.00. AGENCY agrees to: a. Cause appropriate deductions to be made from such payroll(s) as may be applicable. b. Send by check or wire transfer the amount of the total deductions to: Great Western Bank Deferred Compensation Department P.O. Box 6350 Northridge, California 91328 or to such other facility or in such other manner as may be mutually agreed upon between GREAT WESTERN and AGENCY. c. Provide, in such form as agreed upon by AGENCY and GREAT WESTERN, a deferral listing with respect to participant sub-accounts to include not less than the following: 1. Name of Participant 2. Social Security Number of participant 3. Amount to be credited to participant's sUb-account(s) 2 ----r-----.---------------------- GREAT WESTERN agrees to: d. Establish a sub-account for each participant. e. Credit the amounts sent by AGENCY to the sub-account{s) of the various participants. f. Funds invested in the option described herein as "GWBIA" will accrue interest as of the date of receipt by GREAT WESTERN. 5. RECORD KEEPING AND REPORTS: GREAT WESTERN agrees to furnish AGENCY, no later than twenty (20) days following the end of each month and each quarter a report regarding the status of the PLAN containing the following information: a. Each participant's name b. Each participant's Social Security Number c. Each participant's sub-account number d. Deposits credited to each sub-account during the period e. withdrawals from each sub-account during the period f. Interest/Earnings credited to each sub-account during the period g. Total value of each sub-account h. Summary totals of the PLAN GREAT WESTERN agrees to provide quarterly statements to participants in the PLAN, no later than twenty (20) days following the end of each calendar quarter. Each statement shall identify the transactions which have occurred in the participant's sub-account at the beginning and the end of the preceding quarter. GREAT WESTERN agrees to maintain the records necessary to produce the above mentioned reports, and agrees that all records shall be the property of AGENCY and that, in the event this Agreement is terminated for any reason, GREAT WESTERN will provide AGENCY a copy of such records, in hard copy or such other form as mutually agreed upon between GREAT WESTERN and AGENCY, within ninety (90) days after the effective date of termination. AGENCY agrees that all related computer tapes, discs and programs shall remain the property of GREAT WESTERN. GREAT WESTERN agrees that all information supplied to and all work processed or completed by GREAT WESTERN shall be held to be confidential and will not be disclosed to anyone other than AGENCY except as required by law. 6. DISTRIBUTIONS: Upon receipt of authorized written instructions from AGENCY, in such form and with such authorization as mutually agreed upon by GREAT WESTERN and AGENCY, GREAT WESTERN agrees to process the payment of benefits to participants and beneficiaries in accordance with 3 -------.~-----r-..-....------.------.---------- .--- -. .- .-.-- PLAN. Distribution requests received by the last business day of the current month will be processed on or before the last business day of the following month. The above notwithstanding, GREAT WESTERN will cooperate with AGENCY to not unreasonably delay distribution requests in conjunction with "emergency withdrawals", as defined in the PLAN. GREAT WESTERN agrees to withhold appropriate Federal and State income taxes, according to instructions set forth on form W-4 completed by the participant, to remit such withholdings to proper taxing authorities, and to issue net funds to participant(s) or beneficiary (ies) in accordance with instructions on the Distribution Request Form. GREAT WESTERN agrees to perform required monthly, quarterly and annual reporting of withholdings to appropriate taxing authorities. GREAT WESTERN agrees to issue appropriate annual wage and tax statements to those participants and beneficiaries who received distribution(s) during the preceding year and to retain a copy of such information on file for the period required by law. GREAT WESTERN agrees to provide AGENCY a monthly report of all disbursements made during the previous month. 7. INVESTMENT VEHICLES: GREAT WESTERN agrees to provide the herein described services for AGENCY with the following investment vehicles. Great Western Bank Indexed Account ("GWBIA"). The investment vehicle identified as GWBIA shall be savings accounts with GREAT WESTERN. Each such account shall be subject to rules, regulations and statutes to which GREAT WESTERN is subject, as promulgated by the Office of Thrift Supervision (OTS), the Federal Deposit Insurance Corporation (FDIC) and other such regulatory authorities. GREAT WESTERN agrees to accept PLAN funds for investment in GWBIA. PLAN funds will earn interest by whichever of the following methods results in the highest rate payable: (1) The rate of interest for all funds received during the term of the contract shall be the annualized yield obtained from the use of the over-the-counter rate quotation for the 90 Day United States Government Treasury Bill plus Twenty-five (25) basis points, in effect on the last business day of each calendar quarter. This effective annualized yield will be guaranteed for the succeeding calendar quarter regardless of any subsequent change in the 90 Day United states Treasury Bill yield. 4 The current rate/yield is: Rate 4.16 % Yield 4.30 % (T.B.D.) (2) Such other yield as declared by Great Western and shall not be lower than A.(l) above. Interest will accrue daily, using the 365/360 day method, will be credited monthly, on the last day of the month, and will be automatically reinvested to allow for monthly compounding. 8. ENROLLMENT SERVICES: GREAT WESTERN agrees to process, or arrange to have processed, the enrollment of eligible employees who participate in the PLAN. GREAT WESTERN agrees to provide informational and promotional material pursuant to the PLAN for distribution to employees of AGENCY, subject to approval of such material by AGENCY, such approval not to be unreasonably withheld. AGENCY agrees to allow and facilitate the periodic distribution of such material to employees. GREAT WESTERN agrees to conduct, or arrange to have conducted, group presentations periodically for employees of AGENCY, to explain the PLAN. AGENCY agrees to facilitate the scheduling of such presentations and to provide facilities at which satisfactory attendance can be expected. GREAT WESTERN agrees that qualified personnel will be made available periodically to discuss the PLAN with individual employees of AGENCY. 9. TITLE AND OWNERSHIP: AGENCY shall at all times be the unrestricted owner of all PLAN assets, in accordance with IRC 457 provisions. 10. PRIVITY OF CONTRACT: GREAT WESTERN shall have no privity of contract with PLAN participants. GREAT WESTERN agrees not to accept or honor instructions which may be submitted by participants without written authorization from AGENCY. 11. FEES AND EXPENSES: GREAT WESTERN, in consideration of its services under the Plan, shall receive an annual administration fee of twelve dollars ($12.00) per participant in the Plan. GREAT WESTERN will deduct the administration fee from each Participant sub-account in four equal installments of three dollars ($3.00) at the end of each calendar quarter. GREAT WESTERN requires each Participant to maintain a cash balance in the GWBIA sufficient to cover administration fees. No fees will be assessed until such time as the Agreement may be funded. 12. CIRCUMSTANCES EXCUSING PERFORMANCE: The performance by the parties to this AGREEMENT is subject to force maieure and shall be excused for the time and to the extent that it is prevented by fires, power failures, strikes, acts of God, restrictions imposed by government or governmental agency, or 5 . ------.-----------.. .....-.---.-.---.----------r-...-.--.-.-....---..-----------.....---.M ..... ------- ......... ...... . delays beyond the delayed party' s control. Failures of or defaults of participants, employers, or investment vehicles shall excuse performance by GREAT WESTERN of the duties affected thereby to the extent and for the time that it is prevented from performing them. 13. INDEMNIFICATION: Each party to this Agreement shall indemnify and hold the other party, its officers, agents and employees harmless from all damages, losses, costs and expenses, including attorney fees, amounts paid in settlement, judqments, and any other legal expense, arising from the negligence or wrongful conduct, whether negligent or intentional, of the indemnifying party or of its officers, employees or contractors. GREAT WESTERN shall not be liable for investment performance, except as expressly provided in this Agreement. 14. ASSIGNABILITY: No party to this Agreement shall assign its rights or delegate its duties or responsibilities under this Agreement, or sub-contract any of its responsibilities hereunder, without the prior written approval of the other party. Such approval shall not be unreasonably withheld. Unless otherwise expressly stated in such approval by a party, any such assignment or delegation shall not relieve the assignor or delegator of any of its duties and obligations under this Agreement. 15. PARTIES BOUND: This Agreement and the provisions thereof shall be binding upon and shall inure to the benefit of the successors and assigns of the respective parties. 16. APPLICABLE accordance California. LAW: This Agreement shall be construed in with the laws operating within the State of 17. UNLAWFUL PROVISIONS: In the event any provisions of this Agreement shall be held illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining parts of the Agreement, but the same shall be construed and enforced as if said illegal or invalid provision had never been inserted herein. Notwi thstanding anything contained herein to the contrary, no party to this Agreement will be required to perform or render any services hereunder, the performance or rendition of which would be in violation of any laws relating thereto. 18. MODIFICATION: This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to California Code of Civil Procedures Section 1856 or its successor(s). No modification of this Agreement shall be 6 - -------------------------------- ---------------,-------------------------------------------- ---------- effective unless and until such modification is evidenced by a writing signed by both parties. 19. NOTICES: All notices and demands to be given under this Agreement by one party to another shall be given by certified or united States mail, addressed to the party to be notified or upon whom a demand is being made, at the respective addresses set forth in this Agreement or such other place as either party may, from time to time, designate in writing to the other party. Notice shall be deemed to be effective on the day the notice is received by GREAT WESTERN or the AGENCY. If to GREAT WESTERN GREAT WESTERN BANK Deferred Compensation Department 19850 Plummer Street Northridge, California 91311 Attn: Marianne Franco If to AGENCY Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Attn: Walter Funasaki IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective on the date first above written. AGENCY GREAT WESTERN BV- PRESTDElfT lJF BOARD OF 01 RECTORS BY: ~. ~ Vice Pr iden DATE SIGNED: j -),3 -q~ DATE SIGNED: 7 --'-----"'---T'."--.-,.," ,...---..--.-..,...--..-........-... BOARD MEETING OF SUBJECT June 18, 1992 PAGE OF 1 NO. 3. CONSENT CALENDAR f. DATE June 15 1992 TYPE OF ACTION CONSIDER APPROVAL OF REVISIONS TO THE FISCAL YEAR 1992-93 CAPITAL IMPROVEMENT BUDGET (CIB) SUBMITTED BY John J. Mercurio, Administrative Analyst APPROVE REVISIONS TO CIB INITIATING DE PTJD IV. Engineering Department/Planning Division ISSUE: The 1992-93 CIB must be revised due to a change in the timing of the Headworks Facilities Expansion Project (DP 20069) contract award. BACKGROUND: The draft 1992-93 CIB was prepared in December 1991. At that time it was anticipated that the Headworks Facilities Expansion Project construction contract would be awarded after July 1, 1992. However, the Board of Directors authorized award of the contract and authorized funds on June 4, 1992. This change necessitates a revision of the funding authorization request for the 1992-93 CIB. The necessary revisions (highlighted with shading) result in the Capital Improvement Budget Summary shown below. For comparison purposes, refer to Table 1 on page 5 of the 1992-93 CIB. Program A Estimated Allocations to Projects FY 92-93 Treatment Plant . ......................................... ........................................... ........................................... :~::~::~':~::::~~~~M~IMAAl9:))\r Collect i on S stem 13,627,000 General 1m rovements 4,298,000 Total FY 1992- 93 Budget B Unallocated Authorization Carry Over FrOlll FY 91-92 $6,122,000 1,593,000 2,852,000 $10,567,000 C=(A-B) D E=(B+C+O) Estimated Carry Authorization Over FrOlll Total Proposed R~ted Projects Authorization FY 92-93 FY 91-92 FY 92-93 n'.. .............. .................... ..... ..... ............. .................., . . .. ....................... ........................................... ........................................... ........,.................................... !!I!:!I:II!I!!I!II~!~!!;,!~I:;,:~II:!:II!!I!I!I!III.II!!::I!!I!I!!I!!!!~~~~:I~~~:~~~:I:::I::!I!:IIII!I:I!!!I!!!!!!.::.III.II~.I~:~~~:::I:!II!!!!!!!!::I 12,034,000 7,910,000 21,537,000 1,446,000 2,213,000 6,511,000 1!::I.!:I!!!I!!!!~~~!~~~~!~~I::!I::!I!"'!:!:lil!!!!!!!1!~i!!:!!!I~~i~~~~i~~~I:!:::!!::::.!:!II!I!IIII:I!I:!i:i~!lillll~'li~!II~!!!!!!!!!!!:.:!!:!: The revised authorization requested (Column C) is revised downward by $27,863,000 because of the earlier than budgeted award of the Headworks Project, including the associated Board authorization of funds. This includes $1,434,000 for the Headworks Bypass Pipeline Project and $26,429,000 for the Headworks Facility Expansion Project. The total proposed authorization for FY 1992-93 (Column E) is $4,800,000 less than the $75,433,000 originally budgeted because of the favorable bid received. RECOMMENDATION: Approve revisions to the 1992-93 CIB Authorizations. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPTJDIV. ()'\: 1/ 1302A- /91 JJM JMM ~.Z-~ DRW ~ RAB ~.._--------_._------ -----.-. .---.--...-- PAGE OF 10 BOARD MEETING OF June 18, 1992 NO. 5. HEARINGS a. DATE June 15 1992 TYPE OF ACTION SUBJECT CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE PROVISIONS FOR FACILITIES CAPACITY FEES CONDUCT PUBLIC HEARING; ADOPT RDINANCE SUBMITTED BY INITIATING DEPT iDIV. Jarred Miyamoto-Mills, Principal Engineer Engineering Department/Planning Division ISSUE: The Board of Directors has established the date of June 18, 1992, to conduct a public hearing to receive comments on a proposed ordinance to amend District Code provisions for Facilities Capacity Fees. BACKGROUND: In 1988 the Board of Directors directed staff to conduct a comprehensive review of the existing capital improvement fee system and to develop a system to achieve four goals: · to ensure adequate funding of facilities expansion required to serve new users, · to ensure compliance with all applicable laws and regulations, · to assure that project funding is equitable to both existing and future users of the sewer system, · to simplify the administration and collection of fees. A fee system proposal consistent with these four goals was developed. This proposal was approved by the Board, and the current system was implemented on July 1, 1989. To prioritize project work required to achieve specific level-of-service goals and to determine the funding requirements for the capital improvement program, the District has established a comprehensive long-range planning program. The status of this program is presented annually in the Capital Improvement Plan (CIP) update. A Capital Improvement Fee Analysis is then conducted to prepare fee revision recommendations. As part of the current year's fee analysis, staff projected revenue and expenditures from FY 1991- 92 to FY 2021-22 and conducted a cash flow analysis to determine whether the existing fee system will be adequate to fund facilities required for future users. Allocation of project costs was accomplished by assigning the cost of additional facilities capacity to future users ("Expansion") and the cost of upgrading existing facilities to meet changed performance standards and life-cycle replacement to existing users ("Upgrade/Replacement"). Based on the Capital Improvement Fee System Analysis, staff has determined that revision of the existing fee schedule is needed to fund expansion of the District's collection, treatment, and effluent disposal facilities to serve future connectors and to continue an approach to 1/ ~~ Jt;v MfJ REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPTJDIV. 1302A-7/91 JMM DRW RAB --,---'------- SUBJECT .................................................................................-. ..............................................................................-... ....11..'11.11......_111.&8..... CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE PROVISIONS FOR FACILITIES CAPACITY FEES PAGE DATE ') OF 1" June 15, 1992 capital improvements funding which is equitable to both existing and future users. Specifically, staff proposes that the Board of Directors: . Revise the Facilities Capacity Fee from $1,905 per residential unit to $1,958 per Residential Unit Equivalent (RUE). . Revise the Pumped Zone Fee from $271 per residential unit equivalent to $278 per RUE. . Implement the revised Schedule of Facilities Capacity Fees on July 1, 1992. The proposed fee revision represents a 2.8 percent increase over current fees. This is equal to the change in the Engineerina News Record Bay Area Construction Cost Index for calendar year 1991. Any substantial change in project costs or regulations governing the construction, operation, and financing of District facilities could adversely impact the financial position of the Sewer Construction Fund. If future required expenditures are greater than those currently planned in the CIP, staff may recommend subsequent fee increases which are greater than the change in the ENR Construction Cost Index. Also, such a situation may necessitate deferral of other scheduled work and/or development of additional capital improvement revenue (e.g. debt financing or an additional capital increment on the annual sewer service charge). The proposed changes to the Facilities Capacity Fees have been discussed with the Building Industries Association of Northern California (BIA) and required public notices have been posted and published in the Contra Costa Times. One letter regarding capacity fees has been received from Bayside Partners, a San Ramon based development firm. This letter, which appears in the agenda under correspondence, reflects a misunderstanding on their part that elimination of sewer hookup fees for state affordable housing projects was the subject of this item. The Board has indicated that they wish to consider options to the current Facility Capacity Fee structure for restaurants. Staff is analyzing options which would reduce initial cost and increase annual costs. It is expected that this analysis will be completed in the fall of 1992 at which time a recommendation will be brought to the Board for consideration. Staff has prepared a draft ordinance (Attachment 1) to accomplish the proposed fee increase. The revisions in the Schedule of Facilities Capacity Fees have been highlighted by shading in Exhibit A of Attachment 1. 13028.7/91 ----------------------,--- SUBJECT III ill II 111111 CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE PROVISIONS FOR FACILITIES CAPACITY FEES PAGE ? DATE OF 1/"\ June 15, 1992 RECOMMENDATION: Conduct a public hearing and receive comments on a proposed ordinance to amend District Code provisions for Facilities Capacity Fees. Adopt the proposed ordinance amending Chapter 6.12 of the District Code to revise the Schedule of Facilities Capacity Fees (Attachment 1). . 1302B-7/91 -.-.-.-.---.---.-------.-..-----..--------,--....... ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING ORDINANCE NO. 169 TO REVISE THE SCHEDULE OF FACILITIES CAPACITY FEES WHEREAS, the District Board of Directors established a comprehensive Capital Improvement Fee System by enacting Ordinance No. 169 on May 4, 1989; and WHEREAS, Ordinance No. 169 contemplated periodic revision of the Schedule of Facilities Capacity Fees to adjust for escalation of construction costs over time as measured by the Engineering News Record Construction Cost Index for the San Francisco Bay Area (ENR-CCll; and WHEREAS, the change in the ENR-CCI between December 1990 and December 1991 was 2.8 percent; and WHEREAS, District staff has prepared the "Capital Improvement Fee System Analysis" dated June 4, 1992, to evaluate the impact of the change in the ENR-CCI on the District's Capital Improvement Program and has concluded that Facilities Capacity Fees should be increased by 2.8 percent to provide funding for capital improvements necessary to serve future users; and WHEREAS, the "Capital Improvement Fee System Analysis" noted above was available for public inspection and review prior to the public hearing held on June 18, 1992, and proper notice with regard to said public hearing was given; and WHEREAS, amendment of Ordinance No. 169 is required to revise the Schedule of Facilities Capacity Fees for both residential and nonresidential development to provide for the 2.8 percent increase; and WHEREAS, the District Board of Directors, after considering the studies and analyses prepared by District staff as presented within the document noted above, and ~----------------~------~------~ ~-------T--- the testimony received from District staff and the public at the public hearing, finds that all findings of Ordinance No. 169 continue to apply and are hereby incorporated in full herein by this reference; and WHEREAS, the Board of Directors finds that this action is categorically exempt from the California Environmental Quality Act pursuant to Section 15273(a)(3) and (4) of the state CEQA Guidelines. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. A Facilities Capacity Fee shall continue to be charged in accordance with the provisions of Ordinance No. 169, and commencing on July 1, 1992, said fees shall be at such rates for such categories of users, dependent on the type of new development which is proposed, as is set forth in the Schedule of Facilities Capacity Fees, Table 5, as set forth in full in Exhibit" A" to this Ordinance, which is hereby incorporated in full herein by this reference. Section 2. This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated within the Central Contra Costa Sanitary District, and shall be effective upon the expiration of the week of publication pursuant to the terms of enactment and repeal as set forth more fully in Chapter 6.12 of the District Code. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 18th day of June, 1992, by the following vote: AYES: Members: ." ---.....---.---.-----------...------'.'...-......,.... NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa State of California Countersigned: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED as to Form: District Counsel .-..------. ..-.------.---....--.--..---.----------------r-..------..--.--.-------..-..----..----.. .-- Page 1 of 4 EXHIBIT A SCHEDULE OF FACILITIES CAPACITY FEES TABLE 5 plfl_ Facilities Capacity Fee: :1::~::~:II~mli Pumped Zone Fee: 1i1111~B:YE Zone 1 Fee = Facilities Capacity Fee Zone 2 Fee = Facilities Capacity Fee + Pumped Zone Fee RESIDENTIAL UNIT EQUIVALENCE (RUE) FACTORS( 1 ) RUE = Unit-of-Measure Count Multiplied Times the RUE Factor RUE FACTORS USER USER GROUPS UNIT-OF- FACILITIES PUMPED CODES MEASURE(2) CAPACITY ZONE FEE FEE RESIDENTIAL LU Single-Family Residences Dwelling Unit 1.000 1.000 LA Apartments Dwelling Unit 1.000 1.000 LM Mobile Home Parks Dwelling Unit 1.000 1.000 STANDARD COMMERCIAL AB Auto Body/Painting Fixture Unit 0.074 0.080 AD Auto Dealerships Fixture Unit 0.074 0.080 AL Airline Services Fixture Unit 0.074 0.080 AR Auto Repair/Maintenance Fixture Unit 0.074 0.080 AS Service Stations Fixture Unit 0.074 0.080 BB Barbers/Beauty Salons/Pet Fixture Unit 0.074 0.080 Grooming BC . Dry Cleaners Fixture Unit 0.074 0.080 BE Equipment Repair/Repair Fixture Unit 0.074 0.080 Services BH Meeting Halls Fixture Unit 0.074 0.080 ---------------,--.----------.--..-----------. Page 2 of 4 RUE FACTORS USER USER GROUPS UNIT-OF- FACILITIES PUMPED CODES MEASURE(21 CAPACITY ZONE FEE FEE BK Contractors/Business Fixture Unit 0.074 0.080 Services BN Nurseries/Lumber Yards Fixture Unit 0.074 0.080 BP Parking Lots Fixture Unit 0.074 0.080 BT Transportation Services Fixture Unit 0.074 0.080 BZ Miscellaneous Commercial Fixture Unit 0.074 0.080 (other) EA Auditoriums/Theaters Fixture Unit 0.074 0.080 EG Golf Courses/Country Fixture Unit 0.074 0.080 Clubs EH Health Clubs/Spas Fixture Unit 0.074 0.080 EM Entertainment Fixture Unit 0.074 0.080 ET Tennis Courts Fixture Unit 0.074 0.080 IW Warehouses Fixture Unit 0.074 0.080 LC Common Areas Fixture Unit 0.074 0.080 OV Veterinary Clinics Fixture Unit 0.074 0.080 RN Bars (no food service) Fixture Unit 0.074 0.080 LARGE COMMERCIAL AC Car Washes Wash Bay 19.990 21.600 AW Car Washes with Wash Wash Bay 3.332 3.600 Water Recycling BL La undromats/La undries Machine 0.972 1.050 (20# cap) BM,BS Markets/Supermarkets Fixture Unit 0.162 0.175 BR,BX Retail/Shopping 1,000 sq. ft. 0.463 0.500 Centers/Banks EB Bowling Alleys Lane 0.463 0.500 EC Cinemas Seat 0.009 0.010 ES Swimming Pools Special Study n HC Convalescent Hospitals Bed 0.416 0.450 --r-.-.---------.-.....----.--.-............. Page 3 of 4 RUE FACTORS USER USER GROUPS UNIT-OF- FACILITIES PUMPED CODES MEASURE(2) CAPACITY ZONE FEE FEE HP Hospitals Bed 0.925 1.000 LH Hotels/Motels Room 0.602 0.650 LI Independent Living Bed 0.375 0.375 Facilities OB,OM Offices 1,000 sq. ft. 0.277 0.299 RESTAURANTS RS Restaurants (dine-in) Seats 0.259 0.177 RT Restaurants (paper Fixture Units 0.347 0.237 service/no dishwasher) RC Banquet Facilities/Patio Seats 0.078 0.053 Seating RD,RI Food Service (no grease Fixture Units 0.116 0.125 removal req'd/no garbage disposal/no dishwasher) RY Frozen Yogurt Shops (with Fixture Units 0.046 0.050 no water-cooled equipment/no garbage disposal/no grease removal req'd/no dishwasher) BAKERIES RB Bakeries Fixture Unit 0.373 0.200 SUPERMARKETS WITH Special Study -- GARBAGE DISPOSAL MORTUARIES eM Cern eteries/M ortuaries Special Study -- INDUSTRIES IE Electronic Industries Special Study -- IH Heavy Industrial Special Study -- IP Permitted Industries Special Study -- IR Laboratories/Research Special Study -- ~~--_.._--------~--~~---_.._---------_.._----~- .. --- - --- _._---_._-_._-~._--~---_._- ---------------.--. Page 4 of 4 RUE FACTORS USER USER GROUPS UNIT-OF- FACILITIES PUMPED CODES MEASURE(2) CAPACITY ZONE FEE FEE SCHOOLS (PRIVATE) SD,SE,S Schools-with cafeteria and Classroom 0.860 1.000 H,SI,SU gym/showers Schools-with gym/showers Classroom 0.774 0.900 and no cafeteria Schools-with cafeteria and Classroom 0.516 0.600 no gym/showers Schools-without cafeteria Classroom 0.430 0.500 or gym/showers SCHOOLS (PUBLIC) Special Study -- CHURCHES, NON-PROFIT CH Churches Fixture Unit 0.093 0.100 OS Services/Fraternal Offices Fixture Unit 0.093 0.100 GOVERNMENT FACILITIES/OFFICES EP Parks/Playgrounds Special Study -- OG Government Offices Special Study -- SPECIAL BILLINGS Special Study -- UTILITIES Special Study -- (1) Fees for multi-use buildings shall be determined by considering each use separately. (2) Unit-of-Measure shall mean the basic unit which quantifies the degree of use of a particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall be based upon the gross exterior dimensions of the structure. Fixture units shall be based on the fixture unit equivalents set forth in Chapter 4 of the Uniform Plumbina Code published by the International Association of Plumbing and Mechanical Officials, 1979 Edition. PD/MILLS/ORDINANC ---------------------------------------------,---------------------------------_.----------------- PAGE 1 OF 5 June 18, 1992 NO. 7. BIDS AND AWARDS a. SUBJECT AUTHORIZE $1,827,300 FROM SEWER CONSTRUCTION FUND FOR COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT; AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CONTRI CONSTRUCTION COMPANY FOR THE M-4 PARALLEL FORCE MAIN PROJECT (DP 4781) DATE June 4, 1992 TYPE OF ACTION AUTHORIZE FUNDS/ AUTHORIZE AWARD SUBMITTED BY Curtis W. Swanson, Principal Engineer Kent Von Aspern, Senior Engineering Asst. INITIATING DEPT./DIV. Engineering Department Infrastructure/Plant Engineering Divisions ISSUE: On May 27, 1992, sealed proposals were received and opened for the construction of District Project No. 4781, M-4 Parallel Force Main Project. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Board of Directors' authorization is required for allocations from Capital Improvement Budget program contingency accounts in amounts greater than $25,000. BACKGROUND: In 1967 the District annexed the City of Martinez sewer system. Three pumping stations and force mains were placed into service in 1 970 to convey wastewater from Martinez to the District treatment plant. A failure of any of these key components interrupts the sewer service for Martinez; a failure would cause raw sewage to be bypassed at the Martinez Pumping Station. The reach between Fairview Pumping Station and Maltby Pumping Station is the only portion of the Martinez Pumping System without dual force mains. The existing M-4 force main runs along the north side of Marina Vista/ Waterfront Road to a junction structure situated near Acme Fill at Waterbird Way; much of this force main is aboveground and serves as the guard rail for Waterfront Road. A parallel force main is necessary to provide adequate system reliability. District Project No. 4781, M-4 Parallel Force Main Project, includes approximately 5,800 linear feet of 20-inch (inside diameter) high-density polyethylene (HOPE) force main, six access structures, a new junction structure, and ancillary improvements. Additional improvements include the application of a protective coating in three existing junction structures to correct hydrogen sulfide corrosion and to protect the structures from future corrosion. The alignment of the new force main, which will be buried below grade at all locations, is roughly parallel to the existing force main, but along the south side of Marina Vista/ Waterfront Road and along the east side of Waterbird Way (see Attachment 1). Plans and specifications for the project were prepared by Camp Dresser & McKee, Inc. (COM). The engineer's estimate for construction was $1,800,000. The project was advertised on May 11 and May 18, 1992. Seven (7) sealed bids ranging from $1,362,750 to $1,687,874 were received and publicly opened on May 27, 1992. A summary of bids is shown in Attachment 1. ~ REWEWEDANDRECOMMENDEDFORBOARDAcnON RAB 1302A-7/91KVA/CWS wr6 WEB /1# JSM PIF ----l-...-.--~._-----_.__.~--~. SUBJECT AUTHORIZE $1,827,300 FROM SEWER CONSTRUCTION FUND FOR COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT; AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CONTRI CONSTRUCTION COMPANY FOR THE M-4 PARALLEL FORCE MAIN PROJECT (DP 4781) POSITION PAPER PAGE 2 DATE OF 5 June 4, 1992 The Engineering Department conducted a technical and commercial review of the bids and determined that the lowest responsible bidder is Contri Construction Company, for the amount of $1,362,750. The funds required to complete this project are $1,827,300, as shown in Attachment 2. The total project cost is anticipated to be $2,057,300. Staff is proposing that a 20 percent contingency be included in the project authorization. Staff believes that this amount is appropriate because of the difficult soil and groundwater conditions along the project alignment, and the possibility of contaminated soil due to the proximity of petroleum processing facilites. This project was included in the fiscal year 1990-1991 Capital Improvement Budget (CIB) and the 1991 Capital Improvement Plan (CIP); it is also included in the proposed fiscal year 1992- 1993 CIB/CIP with a budgeted total project cost of $2,330,000. The project does not appear in the current fiscal year 1 991-1992 CIB. At the time of the adoption of the fiscal year 1 991- 1992 CIB, the construction of the M-4 Parallel Force Main Project was deferred for cash flow reasons. Authorization of this construction contract at this time is in the best interests of the District which will provide system reliability and will take advantage of the currently favorable bidding environment. Pursuant to the requirements of the California Environmental Quality Act (CEQA), the District prepared a Negative Declaration which was adopted by the Board of Directors on March 5, 1992. A Notice of Determination was filed with the County Clerk. RECOMMENDATIONS: 1. Authorize the General Manager-Chief Engineer to allocate $1,827,300 from the Collection System Program Contingency Account to the M-4 Parallel Force Main Project, DP 4781. 2. Authorize award of a construction contract in the amount of $1,362,750 for construction of the M-4 Parallel Force Main Project, DP 4781 to Contri Construction Company as the lowest responsible bidder. 1302B-7/91 -'-_._-"--'-'---"'---'---'-'-"'-'-~"-'~-~--._----"----'---"---'~--'-----'-'-'---r---"'~-~--'---""----------.-.--- . . . . .e~'{.:. ......\..\~s\}~.... ..... .:.5v..:........ FAIRVIEW PUMPING STATION LL.I ?i ...... ...... LL.I :r::: ton PACHECO LL.I ~ ~ N ~ 0 1/4 V2 , , MILE Central Contra Costa Sanitary District ~ === GJ ...... ...... :r::: ATTACHMENT M-4 PARALLEL FORCEMAIN DP 4781 1 ....-..1""............... m..._.__. ... Page 4 of 5 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 4781 - M-4 PARALLEL FORCE MAIN PROJECT DATE May 27. 1992 ENGR.EST. $ 1.800.000 LOCATION Martinez. California # BIDDER BID PRICE (Name, telephone & address) 1 CONTRI CONSTRUCTION CO. (702 ) 786-8550 $ 1,362,750 P. O. Box 12100, Reno, NV 89510 2 HESS CONSTRUCTION CO., INC. ( 707) 552-7931 $ 1,363,500 4484 Hess Drive, Vallejo, CA 94589 3 MOUNTAIN CASCADE (510) 736-8370 $ 1,449,000 P. O. Box 116, San Ramon, CA 94583 4 EMS CO (510) 562-5454 $ 1,508,050 9009 Railroad Avenue, Oakland, CA 94603 5 D. W. YOUNG (510) 837-0724 $ 1,591,100 140 Town and Country Drive, Ste. A, Danville, CA 94526 6 MJB PIPELINE (510) 785-5805 $ 1,591,750 P. O. Box 192, Mt. Eden, CA 94577 7 TRI-AD CONSTRUCTORS (707) 746-6325 $ 1,687,874 1621 Shirley Drive, Benicia, CA 94510 BIDS OPENED BY /s/ Joyce E. Murphy DATE 5-27-92 SHEET NO. -1- OF -1- Page 5 of 5 ATTACHMENT 2 M-4 PARALLEL FORCE MAIN PROJECT CDP 4781) POST BID PRECONSTRUCTlON ESTIMATE Percent of Construction !mm Descriotion IQ1gJ Contract Costs 1 Construction Contract $1,362,750 2 Contingency @ 20% 272.550 Subtotal $1,635,000 100.0 3 Construction Management - District Forces Project Management 20,000 1.2 Ad ministration/I nspection 75,000 4.6 Surveying 1 0,000 0.6 Legal 1 ,000 0.1 Field Office Support 1,000 0.1 Engineering/Record Drawings 1 0.000 0.6 Subtotal 117,000 7.2 4 Consulta nts/Contractors Resident Engineering (JMM) 45,000 2.8 Shop Drawing Review (COM) 1 0,000 0.6 Geotechnical (Woodward-Clyde) 4,000 0.2 Corrosion Testing (CERCO) 2,000 0.1 Material Testing (CMT) 20.000 1.2 Subtotal 81 ,000 5.0 5 Miscellaneous Permit/City Inspection 1 0,000 0.6 Collection System Oper. Dept. 1 ,000 0.1 Plant Operations Department 1,000 0.1 Community Relations 2.000 0.1 Subtotal 14,000 0.9 6 Prebid Expenditures 210,000 12.8 7 Total Project Cost 2,057,300 125.8 8 Funds Authorized to Date 230,000 9 Total Project Costs Required 1,827,300 to Complete Project -------------------,------- ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS POS.ITION PAPER BOARD ME~~RiF18, 1992 PAGE 1 OF 4 NO. 7. BIDS AND AWARDS b. SUBJECT DATE June 12, 1992 AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MANUEL C. JARDIM, INC. FOR THE 1991/92 SEWER RENOVATION PIPE REPLACEMENT PROJECT, DISTRICT PROJECT NO. 9556 TYPE OF ACTION AUTHORIZE AWARD SUBMITTED BY INITIATING DEPT./DIV. Ba T. Than Associate En ineer Collection S ISSUE: On June 10, 1992, sealed proposals were received and opened for the construction of the 1991/92 Sewer Renovation Pipe Replacement Project, District Project No. 9556. The Board of Directors must authorize award of contract or reject bids within 50 days of the opening of bids. BACKGROUND: Collection System Operations Department (CSOD) has implemented a comprehensive program for the systematic replacement or renovation of small diameter sewers in order to minimize the number of overflows, to limit the quantity of rainfall entering the collection system, to control future maintenance costs, and to improve the level of service provided to the residents/ratepayers. This project contains approximately 8,250 feet of 8-inch sewers, 400 feet of 10-inch sewers, 900 feet of 12-inch sewers and 7 new manholes. Also, lower laterals will be replaced to near the property line and will be fitted with an overflow protection device. The project locations are shown in Attachment 1. Plans and specifications for the project were completed by CSOD staff, and this project was advertised on May 18 and 23, 1992. Nine bids ranging from $865,511 to $1,289,789 were received on June 10, 1992. A summary of bids is shown in Attachment 2. The CSOD conducted a technical and commercial evaluation of the bids, and concluded that the lowest responsible bidder is Manuel C. Jardim, Inc. for the bid amount of $865,511. The engineer's estimate is $1,100,000. The funds required to complete this project are $1,211,000, as shown in Attachment 3. The total project cost is anticipated to be $1,260,000. The Collection System Sewer Renovation project was approved by the District Board of Directors in June 1991 as part of the 1991-1992 Capital Improvement Budget adoption (pages CS-83 and CS-84). Staff has determined that this action is exempt from the California Environmental Quality Act (CEQA) under CEQA Statute Section 21080.21, since it involves projects a) less than one mile in length per site and b) located in a public right-of-way. The Board of Directors' approval of this action will constitute a finding of agreement with this determination unless otherwise indicated. RECOMMENDATION: Authorize award of the contract to Manuel C. Jardim, Inc., the lowest responsible bidder, in the amount of $865,511 for construction of the 1991/92 Sewer Renovation Pipe Replacement Project, District Project No. 9556. REVIEWED AND RECOMMENDED FOR BOARD ACTION m CY~ INITIATING DEPT.lDIV. 1302A-7/91 BTT JAL ---r--~.""'~---_._'--"-'~'---"-"'-~"-"---'-"-"-'-'__.w___._...____..__.._._.___ Page 2 of 4 \---. "- ') J- ~J! Q ~ ~~"OCONCORD// C/Oy.t ~~~e-;\ or; (/-.J .'"-, _ -., .".f,"""'lV 6''''- 0.-.\ Rd./ o~ ? \..-~ ']:-:S/ 0-\~ ~ ~'. ) ,0/./ ---0. . IV art!; . \ \~~ ~ ''',- ,9, . 'c 0: · WALNUT ~RE~K \ ~ton~~ \ O//evp \ '~ . ,do ~~~o '-. ..1, "'0. (r - Qr ~ 0 . \ ~~,~:~o I ./' ~!..'~'r(-.. \..... - f) -y-'~. .J _0 o o ~ o' , ...... Q:: C/) "'- C' ~c: ,\00 . \~o') ) \~."\ 6 8 0 l ./ / y-~ AREA~P / 5 IN MILES Central Contra Costa Sanitary District 1991192 SEWER RENOVATION PIPE REPLACEMENT PROJECT DP X9556 ATTACHMENT 1 ...__._______________. ___._ 0__.......,.... ...... .__... _.'__0.._........ 0 0 ...... 0 a: ~ 1 2 3 4 - 5 - 6 - 7 - 8 - 9 f-- ATTACHMENT 2 Pa ge 3 of 4 Central ~ontra Costa Sanit~/Y District SUMMARY DF BIDS PROJECT NO. X9556 - 1991/92 Sewer Renovat ion Pipe Replacement Project LOCATION Various Locations Throughout Contra Costa Co. BIDDER (Name, telephone & address) Manuel C. Jardim, Inc. ) 94587 34201 Zwissig Way, Union City, CA Joe Foster Excavating, Inc. ( ) 1020 Shanon Ct., Livermore, CA 94551 Darcy and Harty Construction,ln~. ) 425 Monterey Blvd., San Francisco, CA 94127 M. J . B. Pi pe line, I nc. ( P.O. Box 192, Mt. Eden, CA 94557 Ranger Pipel ines, Inc. 1296 Armstrong Ave. San Francisco, CA 94124 D.W. Young Construction Co., In~. ) 140-A Town and Country Dr._~___Qanvi lie, CA 94526 Hess Construction Co., Inc. ( ) 4484 Hess Drive, Val lejo~ 94589 EMSCO ( ) ------------ 9009 Railroad Ave., Oakland, CA 94603 ~i_~~~'~~~~lmi~e, I nc. ( ) -~---_. ~~_~~x 7?l-L_H_~~aL~L_c:A 94543 L~_____._____ DATE June 10, 1992 ENGR. EST. $ 1,100,000 BID PRICE $ 865,511 $ ~49 ,854 $ 962,947 $ 989,602 $ 1,085,409 $1,104,135 $1,110,413 $ 1 ,218 ,3J~_m_ $ 1 ,289, 789 $--- $ $ PREPARED BY ":Jo~e.; MuttJt64'f DATE ~ SHEET NO. ---L- OF-1-- 2503-9/84 -,.-----.---.--~l-- Page 4 of 4 ATTACHMENT 3 1991/92 SEWER RENOVATION PIPE REPLACEMENT PROJECT DISTRICT PROJECT NO. 9556 POST-BID PRECONSTRUCTION COST ESTIMATE ITEM DESCRIPTION TOTAL PERCENT OF CONSTRUCTION CONTRACT COSTS 1 Construction Contract $865,511 2 Contingency (at 15 percent) 134.489 SUBTOTAL $1,000,000 100.0 3 Force Account Management/Administration 3 1 ,000 3.1 Inspection 70,000 7.0 Surveying 20,000 2.0 Engineering 5,000 0.5 Legal 5,000 0.5 As-Builts 2,000 0.2 SUBTOTAL 133,000 13.3 4 Miscellaneous Permit/City Inspection 30,000 3.0 Testing 10,000 1.0 Community Relations 7 ,000 0.7 SUBTOTAL 47,000 4.7 5 Pre bid Expenditures 80,000 8.0 6 TOTAL PROJECT COST $1,260,000 126.0 7 Funds Previously Authorized 49,000 8 Total Funds Required to Complete Project 1 ,21 1 ,000 PAGE 1 OF15 NO. SUBJECT AUTHORIZE $600,000 FROM THE SEWER CONSTRUCTION FUND TO GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT AND AUTHORIZE THE ALLOCATION OF THIS AMOUNT TO THE CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY'S PROJECT, DP 20096, AND ADOPT FINDINGS 8. SOLID WASTE a. DATE June 11 1992 TYPE OF ACTION AUTHORIZE FUNDS, ADOPT RESOLUTION, ADOPT FINDINGS INITIATING DEPT.IDIV. SUBMITTED BY Paul Morsen, Deputy General Manager Administrative/Solid Waste ISSUE: Board authorization is required to allocate funds to individual projects from the program contingency accounts in an amount greater than $25,000. BACKGROUND: On August 13, 1990, the Board adopted a resolution authorizing the Central Contra Costa Sanitary District to enter into a Joint Powers Authority with the cities of Walnut Creek and San Ramon. The cities adopted similar resolutions and the Central Contra Costa Solid Waste Authority (JPA) was formed. The JPA allows for the jurisdictions to cooperatively undertake a number of solid waste related activities. One of its tasks is to site a publicly- owned transfer station/materials recovery facility (MRF) to process the waste streams of the member agencies as well as other Central County entities' waste streams. The JPA's charter requires that a budget be produced for each fiscal year of operation and the proportionate funding obligation of each member agency established. The Joint Exercise of Powers Agreement prescribes that each member agency will pay its share of total costs based upon its share of solid waste tonnage in the waste stream. A list of District project costs and contributions and requested contributions directly to the JPA through June 1 993 follows: . Fiscal year 1989-1990 - Amount $27,000 . Fiscal year 1990-1991 - Amount $33,000 . Fiscal year 1991-1992 - Amount $140,000 . Fiscal year 1992-1993 - Amount $400,000 Totals: $600,000 The share of costs for the District is estimated to be $400,000 for the 1992-1993 fiscal year. The larger share request as compared to last year's is mainly due to the necessary engineering design work on the MRF as well as the preparation of the required "Engineer of Record" report, which will be necessary to explain the details of the proposed project to attract the potential investors. REVIEWED AND RECOMMENDED FOR BOARD ACTION PM SUBJECT AUTHORIZE $600,000 FROM THE SEWER CONSTRUCTION FUND TO GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT AND AUTHORIZE THE ALLOCATION OF THIS AMOUNT TO THE CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY'S PROJECT, DP 20096, AND ADOPT FINDINGS AND A MITIGATION MONITORING AND REPORTING PROGRAM POSITION PAPER PAGE DATE 2 OF 15 June 11, 1 992 The Board has approved authorizations totalling $60,000. District staff recommends that additional funding of $600,000 including a 10% contingency be allocated from the General Improvement Program Contingency account to fund the JPA, bringing the total project budget to $660,000. Staff requests that the Board authorize $600,000 from the Sewer Construction Fund to the General Improvements Contingency account and that the General Manager-Chief Engineer be authorized to allocate this amount to the project. It is anticipated that the acquisition of the MRF site and subsequent construction will be funded through bond financing. When the JPA secures debt financing, it will reimburse member agencies for the majority of capital funds advanced, and the reimbursement to the District will be applied to offset the project costs. If, for unanticipated reasons, the MRF is not built, unexpended funds will be returned to the Sewer Construction Fund, and expenditures made will be recorded as an Operations and Maintenance expense, which is to be recovered through refuse collection franchise fees. At its April 23, 1992 meeting, the JPA Board of Directors, as Lead Agency, certified a Final EIR for the Source Reduction and Recycling Elements and Household Hazardous Waste Element of its associated cities and towns. These Elements call for the JPA to participate in the construction of various solid waste facilities. The Final EIR consisted of two documents: the Draft EIR dated January, 1992, and the Final EIR Response to Comments Addendum dated April 1992. In order for the District Board to authorize the proposed allocation of funds, staff has concluded that it would be appropriate for the District to act as a Responsible Agency under the California Environmental Quality Act (CEQA). As a Responsible Agency, the District is only required to consider and utilize the JPA's Final EIR in the course of deliberating the authorization of funds to the JPA to implement the Elements. As part of the funding authorization process, the District Board also must adopt Findings and a Mitigation Monitoring and Reporting Program. The proposed Findings are included in the attached resolution. The proposed Mitigation Monitoring and Reporting Program is included in the Final EIR Response to Comments Addendum document. Following adoption, a Notice of Determination will be filed with the Contra Costa County Clerk. RECOMMENDATION: Authorize $600,000 from the Sewer Construction Fund to the General Improvements Program Contingency Account. Adopt the attached resolution authorizing an allocation of $600,000 from the General Improvements Program Contingency Account to the Central Contra Costa Solid Waste Authority's Project (D.P. 20096), and adopt Findings and a Mitigation Monitoring and Reporting Program. 1302B-7/91 I .,~_,~..._._______,~_~__~~_______,.._..__.__._,_..,.~__,--.,-.-.__--_0___- .-,.------------.-- RESOLUTION NO. 92- RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AUTHORIZING AN ALLOCATION OF FUNDS TO THE CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY'S PROJECT (D.P. 20096), AND ADOPTING FINDINGS AND A MITIGATION MONITORING AND REPORTING PROGRAM WHEREAS, on August 13, 1990, the Central Contra Costa Sanitary District Board of Directors adopted a resolution authorizing the Central Contra Costa Sanitary District to enter into a Joint Powers Authority with the cities of Walnut Creek and San Ramon to form the Central Contra Costa Solid Waste Authority (JPA); and WHEREAS, the JPA allows for these jurisdiction to cooperatively undertake a number of solid waste-related activities, including the siting of a publicly owned transfer station/materials recovery facility (MRF) to process the waste streams of the member agencies as well as of other Central County entities; and WHEREAS, a Final Environmental Impact Report (hereinafter "FEIR") has been prepared by the JPA in order to study and mitigate potential environmental effects arising from adoption and implementation of the Source Reduction and Recycling Elements and Household Hazardous Waste Elements of the cities/towns associated with the JPA; and WHEREAS, said Elements call for JPA participation in the construction and operation of various solid waste facilities; and WHEREAS, the JPA Joint Exercise of Power Agreement prescribes that each member agency will pay its share of the total cost of JPA expenses based upon its share of solid waste tonnage in the waste stream; and WHEREAS, the Central Contra Costa Sanitary District, acting as a Responsible Agency under the California Environmental Quality Act, has read and considered the FEIR; and WHEREAS, based upon the FEIR, the Central Contra Costa Sanitary District finds as follows: 1. The program-level FEIR for adoption of the proposed Source Reduction and Recycling Elements and the Household Hazardous Waste Elements previously certified by the JPA is appropriate for use by a Responsible Agency in authorizing an allocation of funds to the JPA to implement the Elements. 2. Mitigation measures have been included in the program-level FEIR which will avoid, or substantially lessen, the significant environmental impacts resulting from the JPA's implementation of the Elements. Moreover, a Mitigation Monitoring and Reporting 1 Program as required under Public Resources Code ~21081.6 has been proposed to assure compliance with those mitigation measures during project implementation. 3. Further environmental assessment in compliance with the California Environmental Quality Act may be required for specific projects carried out by the JPA to implement the Elements and further mitigation measures and conditions will then be devised and adopted for site specific impacts associated with such projects. 4. Potentially significant impacts in the following areas are, or shall be, mitigated to a less than significant level as the result of mitigation measures set forth in the FEIR: Transportation Hydrology /Water Quality Cultural Resources Air Quality/Odors Health and Safety Geology Visual Quality Biological Resources Land Use Noise Attached hereto as Exhibit "A" and incorporated herein are findings made pursuant to CEQA Guidelines ~15091 as to each significant environmental effect identified in the program-level FEIR. 5. Although the findings set forth on Exhibit "A" conclude that all identified significant impacts can be reduced to less than significant levels, it is possible that construction of a particular facility at a given location or carrying out specific activities in implementation of the Elements may result in an unavoidable significant impact which cannot be mitigated to a less than significant level. In that event, the following overriding considerations mitigate, nonetheless, in favor of authorizing the allocation of funds to the JPA to implement the Source Reduction and Recycling Elements and the Household Hazardous Waste Elements: a. Implementation of the Elements is necessary for compliance with the California Integrated Waste Management Act of 1989. b. Cooperative implementation of the Elements by the six cities/towns associated with the JPA would reduce the overall adverse impacts to the physical environment within Central Contra Costa County as well as risks to humans through proper handling of household hazardous waste. c. Failure to implement the Source Reduction and Recycling Elements would have an overall adverse impact upon the environment through loss of programs designed to significantly reduce the amount of solid waste directed to landfills. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that the findings pursuant to CEQA Guidelines ~15091, attached hereto as Exhibit "A", and the Mitigation 2 -----,------- ---------------- --------- -------- --- - -------- ----- --------------------------- -------- Monitoring and Reporting Program included as part of the FEIR, are hereby adopted. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Board of Directors that the overriding considerations set forth above as Finding No. 5 be and are hereby adopted. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Board of Directors that an allocation of $600,000 from the General Improvements Program Contingency Account for the Central Contra Costa Solid Waste Authority's Project (D.P. 20096) is hereby authorized. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 18th day of June, 1992, by the following vote: AYES: NOES: ABSENT: Members: Members: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 3 -----r-....--.--.--..-----.---------.--.....-.------....--.-.- EXHIBIT "A" The following findings are made pursuant to CEQA Guidelines ~15091 for each significant environmental effect identified in the Program EIR prepared by the Central Contra Costa Solid Waste Authority on behalf of the cities/towns of Danville, Lafayette, Moraga, Orinda, San Ramon, and Walnut Creek in connection with adoption of the Source Reduction and Recycling Element and the Household Hazardous Waste Element required by the California Integrated Waste Management Act of 1989 (Public Resources Code ~40000 et seq.) I. TRANSPORTATION A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS 1. A recycling drop-off facility could generate between 200 and 2,000 trips per day, thereby potentially impacting local traffic conditions. (DEIR pp. 111-82, 85) However, this impact can be reduced to a less-than-significant level through implementa- tion of the recommendations of a detailed traffic study to be required by the public agency exercising land use jurisdiction over the particular proposed site. (DEIR p. 111-87) 2. A materials recovery and transfer facility (MRTF) could generate between 400 and 740 truck trips per day, thereby potentially impacting local traffic conditions. (DEIR pp. 111-82,83,85) However, this impact can be reduced to a less-than- significant level through implementation of the recommendations of a detailed traffic study to be required by the public agency exercising land use jurisdiction over the particular proposed site. (DEIR p. 111-87) 3. Mobile collection of household hazardous waste conducted as a special event up to four times a year in each community could generate a maximum of 2,000 trips for each such event. (DEIR p. 111-85) However, recommended mitigation measures can reduce the traffic impacts of such events to less-than-significant levels. These measures include (a) scheduling events on weekends, (b) avoid using collection sites with access on congested roadways, and (c) increasing the number of events to reduce the number of trips generated per event. (DEIR p. 111-87) A-1 B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES Establishing a materials recovery and transfer facility at the Acme site could result, by the year 2010, in a 2,280 daily trip increase over traffic generated by existing operations. This increase can be reduced to less-than-significant levels through implementation of a detailed traffic study. (DEIR p. 111-87, 88, 89) II. GEOLOGY A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS 1. Large scale storage, sorting, processing and recovery facilities associated with the project could be significantly impacted by the geologic/seismic hazards existing within Contra Costa County. These hazards include soil subsidence and erosion (accelerated by grading), landslides, and earthquakes -- including secondary seismic impacts such as soil liquefaction. (DEIR p. 111-14) Such hazards can be reduced to less-than-significant levels by requiring site-specific geotechnical analysis at the project level and by implementing the recommendations of such reports in the areas of foundation design, grading/site preparation, erosion control, building construction and site selection. (DEIR p. 111-15) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES 1. Establishing a materials recovery and transfer facility at the Acme site may result in significant impacts caused by earthquakes, unstable cut slopes subject to erosion and expansive soil conditions. (DEIR p. 111-20) These potentially significant impacts can be reduced to less-than-significant levels through adherence to the mitigation measures set forth in Table III.A-4 of the DEIA. 2. Establishing a household hazardous waste facility at the Imhoff Place location could result in a significant seismic impact because of the proximity of the facility to the Concord fault. (DEIR p. 111-21) This impact can be reduced to less-than-significant levels through careful construction conforming to all Uniform Building Code and other standards, by securely fastening all interior fixtures and through employee educational programs on appropriate emergency response to an earthquake. (DEIR Table III.A-4) A-2 ----.-----..---------.---.-.----------.----,-.-.--- 3. Establishing a composting facility at the Highland Ranch site has the potential for earthquake damage to structures, septic tank systems and utilities. Further geologic hazards include on-site expansive soil conditions and unstable soil on adjacent hillsides. (DEIR pp. 111-22, 23) These risks can be reduced to less-than-significant levels through adherence to the mitigation measures set forth in Table III.A-3 of the DEJA. III. HYDROLOGY/WATER QUALITY A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS 1. Potential significant hydrologic impacts associated with implementation of the project plan through construction and operation of facilities include interference with groundwater recharge and drainage patterns, increased surface runoff- erosion, flooding and contamination of groundwater by urban pollutants/ compost leachate. (DEIR pp. 111-28 through 32) These impacts can be reduced to less-than-significant levels through adherence to the mitigation measures set forth in Table 111.8-2 of the DEI A. Specific measures include on-site storm drain systems, siting facilities outside the 1 DO-year floodplain, installation of oil and grease traps to filter petroleum based urban pollutants, erosion control measures such as siltation fences and hydroseeding, ongoing sampling of compost piles for hazardous material residue, site specific drainage design to minimize disruption of existing drainage patterns, compliance with applicable local Storm Water Management Programs, use of impervious construction materials to underline compost areas, and compliance with other applicable federal, state, and local regulations regarding water quality and hazardous substances. (DEIR p. 111-32 and FEIR p. 30) 8. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES 1. Establishing a materials recovery and transfer facility at Acme would add to the existing impervious surfaces at this developed site, thereby increasing the potential for downstream flooding and for contamination resulting from stormwater and project-related water run-off. Uncontained spills from on-site oil changes and equipment maintenance activities or the failure of underground gasoline storage tanks could adversely affect groundwater quality. (DEIR p. 111-34) A-3 -----..--. -----...-----------.-.--------.-.------.--.-----r--------...-----..--.---.....---.--." -------------. ..........--.. ......--........ ....------.--..-.....--...........-.. These impacts can be reduced to less-than-significant levels through adherence to the mitigation measures set forth in Table 111.8-2 of the DEJA. Specific mitigation measures include use of on-site sedimentation basins, use of on-site catch basins with special oil and grease traps, design of separate storm drains to prevent hazardous or special wastewater from entering any main stormdrain system, and various erosion control measures. (DEJR p. 111-34) 2. Use of the Imhoff Place site for a household hazardous waste facility raises the potential for significant impacts resulting from project run-off water containing pollutants or on-site spills flowing into the stormdrain system and ultimately into Grayson Creek located approximately 1,000 feet east of the site. (DEIR p. 11I-34 through 38) These impacts can be reduced to less-than-significant levels through adherence to mitigation measures set forth in Table 111.8-2 of the DEIA. Specific mitigation measures include on-site catch basins with special oil and grease traps and design of a separate on-site drainage system to prevent waste water from flowing into the main stormdrain and into Grayson Creek. 3. A composting facility located at Highland Ranch would require grading and compacting the 15 acre site, overcovering portions of the site with structures and paving, and maintaining compost piles. Additionally, location of the site in a small canyon adjacent to a creek and in close proximity to the 100 year flood zone raises the potential for impacts attributable to flooding. The above factors combine to create potentially significant water quality impacts attributable to erosion, project and flood water run-off carrying pollutants/sedimentation off-site. (DEIR p. 11I-39, 40) These water quality impacts can be reduced to less-than-significant levels through adherence to the mitigation measures set forth in Table 111.8-2. Specific mitigation measures include siting facilities outside the 100 year flood plain, on-site sedimentation and catch basins, covering or treatment of compost piles, specifically designed on-site stormdrain systems to contain and divert run-off and project water carrying pollutants, erosion control measures and placement of clay liners or concrete pads beneath compost piles. IV. VISUAL QUALITY A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS Any of the facilities required for implementation of either element has the potential for a significant impact on visual quality, particularly if located in a residential A-4 -----------------------------------,------------------------------------------------- --- ------------------- ------------------- area or sited in a manner which obstructs scenic views. (DEIR pp. 11I-64,67) However, this potential impact can be reduced to a less-than-significant level through siting, design, and landscaping of the facility. Specific mitigation measures applicable to the various type facilities are outlined in Table III.E-4. B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES Locating a composting facility at the Highland Ranch could have a significant impact on visual quality in that such facility would not be compatible with the current open space character in the immediate vicinity of the site. Additionally, the facility would partially obstruct the view of the hills as seen from Highland Road. (DEIR p. 11I-77) However, this potential impact can be reduced to a less-than-significant level through adherence to the mitigation measures set forth Table III.E-3. Specific mitigation measures include construction of a low profile one story structure, design and landscaping features promoting harmony with natural site characteristics, and careful siting of the facility within the property. v. CULTURAL RESOURCES A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS There are believed to be many unidentified cultural resources existing within Central Contra Costa County. Therefore, the potential exists for a significant impact to those resources if a facility is located on lands containing such a resource. (DEIR p. 11I- 106) However, this impact can be reduced to a less-than-significant level through careful archaeological reconnaissance prior to locating or constructing any new facility. (DEIR pp. 111-106-107) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES There are no prehistoric recorded sites listed for the Acme, Imhoff Place, or Highland Ranch properties. However, none of the properties have been systematically surveyed for prehistoric sites. Thus, the potential exists for a significant impact on cultural resources at any of the three locations. (DEIR pp. 111-107-109) However, this impact can A-5 .----.--. ......-.......-..--.-.-----.-...----.-...--..---..--.......--...--...--,-............-----.------...-.-.--.----.......--........ be reduced to a less-than-significant level through careful research and preparation of an archaeological survey prior to use of such properties for the type of facility analyzed in the EIR. VI. BIOLOGICAL RESOURCES A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS Facilities construction and operation could significantly impact riparian and wetland vegetation, heritage oak trees and other large native trees, valley needle grass and wildlife present on site either directly through the loss of this plant and wildlife or indirectly through damage resulting from contamination resulting from accidental spills, failure of containment structures, leakage at a composting facility, and project water run- off flowing into adjacent streams or wetlands. (DEIR pp. 11I-42-43) The potentially significant impacts to biological resources as described above can be reduced to less-than-significant levels through detailed plant and wildlife site surveys prior to locating new facilities in undeveloped areas. Thereafter, final site selection and development should proceed in ways which avoid sensitive areas, plants, and wildlife identified in the survey. (DEIR pp. 11I-43, 44) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES I. Location of a household hazardous waste facility at the Imhoff Place location raises a potential significant impact to vegetation and wildlife in the event of an accidental hazardous waste spill which allows such waste material to enter nearby Grayson Creek. Additionally, wildlife can be potentially impacted if allowed access to drink from water allowed to pond within hazardous waste containment areas during the rainy season. (DEIR p. 111-45) These impacts can be reduced to less-than-significant levels through use of catchment basins, establishment of containment areas, development of strict monitoring programs, preparation of an emergency management plan for handling accidental spills spreading beyond the containment area, and taking measures to prevent physical access by wildlife to containment areas. (DEIR p. 11I-45) 2. Location of a composting facility at Highland Ranch has a potential to significantly affect biological resources by introducing non-native noxious plant species to the adjacent agricultural land, by displacing wildlife species of special concern such as A-6 -.------------.------------.--.--,-.--..-------------.._.-.-.--_.......-...._. ----. the Coast Horned Lizard and Burrowing Owl, by destroying native Valley Needlegrass grassland and Contra Costa goldfields, by allowing hazardous materials to seep into the surrounding tributary drainage system of Tassajara Creek, and by eliminating current on- site wildlife drinking water sources - even those temporary in nature - through development of the property. (DEIR p. 11I-46) The above impacts can be reduced to less-than-significant levels through careful development of the property to avoid existing riparian or wetlands, by using catchment basins, by developing strict monitoring measures and emergency management plans regarding prevention and handling of accidental spills, and by preparation of a management plan to prevent and monitor possible spread of ornamental or noxious plants from the composting site to adjacent lands. (DEIR pp. 111-43, 43) VII. AIR QUALITY/ODORS A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS Potential significant air quality impacts associated with implementation of the two Elements are primarily associated with construction and operation of a material recovery and transfer facility because of the traffic generated by such a facility and because nearby sensitive land uses may be adversely affected by odors from MRTF operations. Additionally, odors from operation of a composting facility may have a significant impact upon nearby sensitive land uses. (DEIR pp. 11I-141 through 144) These impacts upon air quality can be mitigated to less-than-significant levels through preparation of a detailed air quality fodor study prior to siting and construction of a MRTF. Odor control methods identified in the study should be implemented. Similarly, odor control methods can be implemented to reduce odors and gases given off through the composting process. (DEIR p. 111-144) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES Locating a materials recovery and transfer facility at the Acme site could create a significant air quality impact resulting from additional truck traffic, including air quality impacts attributable to trucks allowed to sit idling for long periods of time. Additionally, the nearby Vine Hill neighborhood could also be adversely affected by odors from MRTF operations. (DEIR p. 111-145) The traffic volume impact can be mitigated to A-7 -----------------------------------r-------------------------------------------.-.- a less-than-significant level through implementation of the detailed traffic study referenced above under Transportation. Truck idling can be prohibited through proper facility management and monitoring. Ukewise, potential odors from MRTF operations can be reduced to a less-than-significant level through implementation of the site specific odor control methods recommended in the detailed air quality/odor study report required prior to development of an MRTF on the Acme site. (DEIR p. 111-144) VIII. LAND USE A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS Four facilities (MRTF, HHW, Composting Facility, and Recycling Drop-Off- Buy-Back Facility) required for implementation of the two Elements are incompatible or potentially incompatible with adjacent residential or commercial land uses. Thus, locating such facility in a residential or commercial area would result in a significant land use impact. (DEIR pp. III-51 through 54) However, this significant impact can be eliminated entirely by locating facilities away from residential/commercial areas. Ordinarily, this would be accomplished through selecting locations consistent with the applicable city general plan land use designation. Where significant land use impacts are not eliminated entirely, they can be mitigated to less-than-significant levels through adherence to the mitigation measures set forth in Table III. D-2 and through implementation of the mitigation measures identified separately in the Environmental Impact Report for traffic, noise, hazards, and odors. (DEIR pp. III-54, 55) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES Location of a materials recovery and transfer facility at the Acme site could have a significant impact upon the nearby Vine Hill neighborhood as the result of noise, odors, and debris blowing off-site. (DEIR p. III-56) These impacts can be reduced to less-than-significant levels through adherence to the land use mitigation measures set forth in Table III.D-2. Off-site debris can be eliminated through strict requirements for covering or enclosing facilities and requiring adequately-sized containers. Specific mitigation for noise and odors is discussed separately under those sections of the Environmental Impact Report. A-8 - --.---.------------.-.--- -----.--. ...-.- .-------------------.---,--.----------------------..----.- IX. HEALTH AND SAFETY A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS Construction of the facilities required under the two Elements could pose potential significant short-term on-site public safety hazards common to any construction project. Potentially significant impacts associated with operation of those facilities include worker safety from handling hazardous waste materials and public safety affected by fires, explosions, accidental release of toxic materials, unauthorized disposal of hazardous materials outside the facility after working hours, traffic accidents involving vehicles used to transport hazardous material, fires from overheating or release and combustion of methane gas generated from composting operations, and transfer of pesticide residue into the groundwater at composting facilities. (DEIR pp. 111-117 through 119) These impacts can be reduced to less-than-significant levels through adherence to the mitigation measures set forth on pages XIII-119 through 121. Specific mitigation measures include personnel training, appropriate equipment, implementing a traffic management system to minimize potential conflict between the general public and operation of the facilities, preparation of emergency response plans, adequate signage, sampling and monitoring of compost yard wastes and frequent turning of compost piles and design of facilities in ways which further reduce such risks. B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES There are no site specific significant impacts associated with Acme, Imhoff Place, or Highland Ranch beyond the generic potential health and safety significant impacts discussed above for such facilities at any location. X. NOISE A. GENERIC SIGNIFICANT IMPACTS IDENTIFIED THROUGH NON-SITE SPECIFIC ANALYSIS It is possible that development of either a recycling drop-off facility or a materials recovery and transfer facility could result in significant noise impact for nearby residences. (DEIR p. 111-130) These impacts can be reduced to less-than-significant A-9 -------.-..-.---...-----.--------...---.---.----------,.-.-.........------.--.---......-...--...-- levels through preparation of detailed noise studies prior to siting or constructing such facilities. (DEIR p. 111-132) B. SIGNIFICANT IMPACTS IDENTIFIED FOR FACILITIES AT SPECIFIC POTENTIAL SITES Construction of a materials recovery and transfer facility at the Acme site may create a significant noise impact on the Vine Hill neighborhood as a result of increased traffic and from on-site process noise. (DEIR p. 111-132) This impact is already mitigated to a certain extent through construction of a solid noise wall buffering the site from the Vine Hill neighborhood to the west and from the Martinez Gun Club to the east. Further mitigation to reduce this impact to a less-than-significant level can be obtained through implementation of the recommendations of a detailed noise study. (DEIR p. 111- 132) A-10 ----r-"-- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF1 June 18, 1992 NO. 12. BUDGET AND FINANCE b. BOARD MEETING OF SUBJECT DATE CONSIDER APPOINTMENT OF THE DISTRICT'S INDEPENDENT AUDITOR TO PERFORM THE EXAMINATION OF THE FINANCIAL STATEMENTS BEGINNING THE FISCAL YEAR ENDING JUNE 30, 1992 June 9 1992 TYPE OF ACTION APPOINT DISTRICT AUDITOR · SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Finance & Accounting ISSUE: The Board of Directors is required to appoint the District's independent auditor to perform the examination of the financial statements beginning the fiscal year ending June 30, 1992. BACKGROUND: The Board of Directors has followed the practice of rotating the District's auditor after four or five successive annual audits. Johnston, Gremaux and Rossi has served as the District's auditor for the last four fiscal years 1 988 through 1 991. The selection of a successor auditing firm is coordinated through the Board Budget and Financial Committee, with the selected firm being recommended to the Board of Directors for appointment. Requests for proposals were sent to four public accounting firms. The following three firms submitted proposals: Maze and Associates 1670 Riviera Avenue Suite 100 Walnut Creek Hood and Strong 101 California Street Suite 1 500 San Francisco Grant Thornton One California Street San Francisco The three proposals were reviewed by a selection committee composed of Board Budget and Finance Committee Members John Clausen and Joseph Starita, Paul Morsen, and Walter Funasaki. Client references were contacted by District staff. Representatives of the three firms were interviewed by the selection committee on May 26, 1992. After considering the results of the interview, the written proposals, and client references, the firm of Maze and Associates was selected for recommendation to the full Board of Directors. RECOMMENDATION: Appoint Maze and Associates, Certified Public Accountants, as the District's independent auditor beginning the fiscal year ending June 30, 1992, as recommended by the selection committee. REVIEWED AND RECOMMENDED FOR BOARD ACTION WNF PM INITIATI,NG DEPT.lDIV. ---,--- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE OF 2 June 18, 1992 NO. 12. BUDGET AND FINANCE c. DATE June 10, 1992 BOARD MEETING OF SUBJECT APPROVE A BOARD RESOLUTION TO ADOPT THE 1992-1993 PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1992-1993 DISTRICT BUDGET TYPE OF ACTION BUDGET ADOPTION SUBMITTED BY Walter N. Funasaki, Finance Officer INITIATING DEPT./DIV. Administrative/Finance & Accounting ISSUE: The 1992-1993 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets are submitted for adoption by the Board of Directors. BACKGROUND: The 1992-1993 Operations and Maintenance and Self-Insurance Fund Budgets were approved by the Board of Directors on June 4, 1992. In its approval action, the Board increased the present 1991-1992 residential Sewer Service Charge rate of $151 per year to $165 per year for 1992-1993. The 1992-1993 Personnel and Equipment Budgets were approved at the April 16, 1992 and May 7, 1992 Board Meetings, respectively. The 1992-1993 Capital Improvement Budget was approved at the April 2, 1992 Board Meeting. At that time, the construction contract for the Headworks Facilities Expansion Project was projected to be awarded in the 1992-1993 fiscal year. However, as the awara of the contract occurred at the June 4, 1992 Board Meeting, a revision to the funding authorization shown in the 1992-1993 Capital Improvement Budget was recommended in an earlier Position Paper on today's Board Meeting agenda. A copy of the Board resolution adopting the 1992-1993 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets is attached. RECOMMENDATION: Approve a Board resolution to adopt the 1992-1993 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1992-1993 Central Contra Costa Sanitary District Budget. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATI.NG DEPT./DIV. I '\ 1302A-7/91 WNF PM RESOLUTION NO. 92 - A RESOLUTION ADOPTING THE 1992-1993 CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET The District Board of the Central Contra Costa Sanitary District does hereby resolve as follows: THAT, the 1992-1993 Central Contra Costa Sanitary District Budget, consisting of the Personnel Budget, Equipment Budget, Capital Improvement Budget, Operations and Maintenance Budget, and Self-Insurance Fund Budget, be adopted; and THAT, payment by the Running Expense Fund to provide funding for the District's Self-Insurance Fund for 1992-1 993 would not be required. PASSED AND ADOPTED this 18th day of June 1992 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim Counsel for the District ADS/Position Paper #2/Budgetad.PP pg 2 -.----- --------- -.. ---.--------.----------------.-----.-----------h.----T-- ----.- ..------------.-.-------.-------.-------.---.....-.--...---.-