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Home My WebLink AboutAGENDA BACKUP 10-17-91 PAGE 1 OF 2 SUBJECT QUITCLAIM SEWER EASEMENTS TO PERINI INVESTMENT PROPERTIES, INC., JOB 2463 PARCEL 1 AND JOB 2524, PARCEL 1, WALNUT CREEK AREA NO. 4. CONSENT CALENDAR b. DATE October 8, 1991 TYPE OF ACTION APPROVE QUITCLAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineer Dept.lConstruction Division ISSUE: Perini Investment Properties, Inc., has requested the District to quitclaim the subject easements. BACKGROUND: The subject easements were granted to this District at no cost in 1974 and 1977. The sewer mains that were within the subject easements were relocated in 1990. A replacement easement covering the new alignment was granted to this District in December 1988. The sewer was relocated to permit the property owners to make better use of their property. The original easements are no longer needed and may now be quitclaimed. The District's quitclaim processing fee has been paid. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Perini Investment Properties, Inc., authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 IJW' DH ///1( w INITIATING DEPT.lDIV. JSM RAB ~~ Q~ ~ ."... 'NV ~<<; v ~ ,<:" c:, fv~~ ~~O~ ~~ '0'\ ,c~~ ~..o C;' ~ ~ ~~~ '\~'?,..O ~~~ ~ ~ ~ ~~~s ~ S~~ ~ ~~ ~ a. '2. a. '\ < t;/I/ OU\~ C~~: ,17- ~~:~;~rlJ!Jl!Jl!jlJ!JIf$i' ( ~ \ 0 ....';i;i.",'p':?' 9 ~ g) '11f;.;ft1~!f!-~~'o O~. - 1b ~ . ,,0 ~~'(. ~~~ '?,'?,~" G~ O~. ~'(. ~ 1'00 G~~ r:,<:" \\a. r....C~ 0' S ~\;r '\ ~~ ~~ Q~ ~QS t(,,\'~ S~~Q QUITCLAIM SEWER EASEMENT JOB 2463 PARCEL 1 JOB 2524 PARCEL 1 WALNUT CREEK AREA ~ Central Contra Costa Sanitary District ~ BOARD OF DIRECTORS ?\::::m?::(~;:::::::'::::I::::::.:::::I.:::::EI:::::::;t:::.:::.:::/:::i:i:::I.:::::::::::.t:::t!::I::\::::::I::::::::::::::11:::::::::\ BOARD MEETING OF :<~. '..... . .... .... ..... . ',' . ", ....... ..... ,'....... ........ .... " October 17 1991 "::g::::::::::::::}::::::::::::::::)::::)::::::::::::::::j::::::::::)):::::}::::::,:;:\:::::::))::::::::::::::::::\::::: ' SUBJECT QUITCLAIM SEWER EASEMENT TO RON P. ELVIDGE, JOB 2611, PARCEL 3, ALAMO AREA PAGE 1 OF 2 NO. 4. CONSENT CALENDAR c. DATE October 8, 1991 TYPE OF ACTION APPROVE QUITCLAIM OF SEWER EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineering Dept./Construction Division ISSUE: Mr. Elvidge has requested the District to quitclaim the subject easement. BACKGROUND: The subject easement was granted to this District at no cost in 1975. It was created to serve the Elvidge property and the adjoining property on the west and southwest sides of the Elvidge property. The property was recently subdivided into two parcels (MS 70-89). A sewer main was installed parallel with the common property line of the two new parcels. Two new sewer easements were created for the new sewer main in January and August of 1991. The new sewer main will serve the same properties which would have been served by the subject easement which is to be quitclaimed. The subject easement is no longer needed and may now be quitclaimed. The property owner has paid the District's quitclaim processing fee. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Ron P. Elvidge, Job 2611, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 DH JSM 'hw i/ / II RAB INITIATING DEPT.lDIV. rf)( 1M //' / J ,01 -8- J Quitclaim Easement i~~m~61;e~ Parcel 3 ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS :)::::::::::.):::::::(S;::::::::::::I::::.::::::.:::::I:::::.:::::::::::::::.::.:::):\/.::::::::::.::;:::\:;::.::::::::\:.::::::::::::.:::::::::::( BOARD MEETING OF ... . ........ .. .... .. ... ....... '.- .".. ..... ".. .... .... ...... . ....... '.' ," .... ",' . ..... .....' :~:I~:::::::;i:';;;;:):::;:::::}:::::}::::::::;:::iLi:::):;:;::::)r::::::::i::::::::::i;~:;;\::;::;;:\:)L:: October 17, 1991 SUBJECT EXECUTE RELOCATION AGREEMENT FOR AN EXISTING GAS PIPELINE EASEMENT ON DISTRICT TREATMENT PLANT PROPERTY WITH STANDARD PACIFIC GAS LINE, INC. PAGE 1 OF 2 NO. 4. CONSENT CALENDAR d. DATE October 8, 1991 TYPE OF ACTION APPROVE AND EXECUTE EASEMENT RELOCATION AGREEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineering Dept.lConstruction Division ISSUE: Standard Pacific Gas Line, Inc., (Stan Pac), a subsidiary of P. G. & E., has requested the District to execute the subject agreement. BACKGROUND: This District executed an Easement Agreement with Stan Pac in April 1990, for a 3D-foot wide gas pipeline easement. Stan Pac subsequently installed a pipeline in the easement area; however, they have determined that their pipe is approximately 4-feet from the northwest line of the existing easement as shown in the detail on the attached drawing. Stan Pac requires additional easement width on the northwest side of their pipeline for pipeline maintenance. The subject relocation agreement will give Stan Pac an additional 3 1/2-feet of easement on the northwest side of their existing easement, and it will eliminate the southeast 18.50 feet of their existing easement. The remaining easement will be 15-feet wide. All of the terms of the original easement will remain unchanged. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Adopt a resolution authorizing the President of the District Board of Directors and the Secretary of the District to execute said easement relocation agreement and authorize its return to Stan Pac for recording. RE~EWEDANDRECOMMENDEDFORBOARDAcnON DH jI/l'f JSM [$J .ICHIEF ENG. k- INITIATING DEPT.lDIV. ~{( 1302A-7/91 RAB - .' '. L --,:::"W 2.' PFE lINE EXIST. EAsElENr --- -- ( 2~7 OJ!. .57 , -- DETAIL :1 . ~ j/ ~CC 7/ MTZ -/. "'/. ..- ~ ~ C~ntral Contra Costa Sanitary District , BOARD OF DIRECTORS ,~:I'::::::::::~~':,::':lIiii":':i:i:""~~~i!!!:,!:~:::i!:I':'::::::i:,:: BOARD MEETING OF ............5.ili!l:.......................I!.=ft.rm:........EI. October 17 1991 :.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:-:.:.:.:.:.:.:-:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.;.;.;.;.;.;.;.;.:.;.;.:.:.;.:.;.;.;.:.;.;.;.:.: , SUBJECT PAGE 1 OF 2 NO. 4. CONSENT CALENDAR e. DATE ACCEPT THE CONTRACT WORK FOR LOCAL IMPROVEMENT DISTRICT 58 (LID 58) CAMINO AMIGO SEWER PROJECT IN DANVILLE (DP 4800) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION October 14, 1 991 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJOIV. Engineering Department/Construction Division ISSUE: Construction has been completed on the Local Improvement District 58 (LID 58), Camino Amigo Sewer Project in Danville (DP 4800), and the work is now ready for acceptance. BACKGROUND: A group of 26 property owners in the project area (see Exhibit A) petitioned the District to form a LID for the purpose of financing and constructing a public sewer system which will benefit their properties. The sewer project consisted of installing approximately 1,900 feet of 8-inch sewer main which will serve the proponents' 26 existing properties with the potential to provide sewer connections to 5 other properties also located within the LID boundary. This project is described in more detail on page CS-41 in the FY 91-92 Capital Improvement Budget. The Board of Directors awarded a contract in the amount of $146,920 for construction of the project to Joe Foster Excavating, Inc., of Livermore on July 18, 1991. The contractor was issued a Notice to Proceed on August 6, 1991 with a specified contract completion date of October 21, 1991. All work was completed prior to the contract completion date. It is appropriate to accept the contract work at this time. The budget for the project was $254,658. A detailed accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for the construction of LID 58, Camino Amigo Sewer Project, Danville (DP 4800) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 ~ DH 1~-a INITIATING DEPTJDIV. RSK JSM RAB BOUNDARY LOCA TI ON MAP NOT TO SCALE .... = SIGNED PETITION ~;~~~I~~~It - L.I.D. BOUNDARY EXHIBIT "A" 'X'-Q <<:-0 o ~0 ~ ~v \) CAMINO AMIGO ASSESSMENT DISTRICT LOCAL IMPROVEMENT DISTRICT NO.58 DANVIllE AREA PAGE 1 OF 2 NO. SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE DISTRICT VEHICLE PARKING PROJECT (DP 20062) 4. CONSENT CALENDAR f. DATE September 30, 1991 TYPE OF ACTION INFORMATIONAL SUBMITTED BY Munawar Husain, Associate Engineer INITIATING DEPTJDIV. Engineering Department/Construction Division ISSUE: All work has been completed on the District Vehicle Parking Project (DP 20062), and this project can now be closed out. BACKGROUND: The contract work included construction of an 8,300 square foot asphalt parking lot on the treatment plant site. Also included were improvements to the storm drainage system at the site. The location of the new parking lot is to the east of the Headquarters Office Building (HOB), as shown in Attachment 1. This parking lot provides parking for District vehicles that have been relocated from the basement garage of the HOB as a part of the Office Space Expansion Project and for District vehicles that were previously parked in unpaved areas in the vicinity of the trailers east of the HOB. This project is a component of the Expansion of Plant Parking Area Project, District Project No. 20062 and was included in the 1 990-91 Capital Improvement Budget beginning on page TP-81 . The contract was awarded to the lowest responsible bidder, B & B Grading and Paving, Inc. (B & B), on April 4, 1991. B & B was issued a Notice to Proceed on April 23, 1991. The original completion date was June 13, 1991. The contract work was completed ahead of schedule with beneficial use of the new facilities occurring on June 5, 1991. The budget for the project at the time the Board awarded the contract to B&B was $84,000. Staff processed an allocation in the amount of $1,929 subsequent to the award. The total . authorized budget for the project is $85,929. The total completed project cost is $85,929. Staff is closing out the project account. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. Jm5 uk ~ lUH-- 16:K fltf 1302A-7/91 RSK RAB MH JSM Q I -----------------J ---------------. I I I I I I I I ~' ~.",...-------------- -----------------.......... - c88 88- , ,/ [ --- ------------ Project Location Central Contra Costa Sanitary District New District Vehicle Parking Lot Location Map Attachment 1 ~ Cbl1tral Contra Costa Sanitary District , BOARD OF DIRECTORS ;'li.~::'::::I::::':':i:;:I.:.:'.'::::;:;t::.:i::;:;:I:':':;:':'['1::;:.':':::':::;:1":::::::::;:'.::::::::::::: BOARD MEETING Of b 17 1 991 :::fr;\iiiliiiiJ :::: :::: :'. . ,.:IM::::::. ::::::1.1: :::::::: ''': :::: .: ucto er , .......................................................................................................................... ;.:.:.:.:.:.:.:.:.:.:-:.:.:.:.:.:-;.:.:.:.:.:.:.:.:.:.:.:.:.;.;.;.:.:.:.;.;.;.;.;.;.:.:.;.:.:.:.:.:.;.:.:.;.;.:.;.;.;.;.;.;.;.;.;.;.;.:.;.:.:.:.;.:.;.;.;.;.:.:.; PAGE 1 OF NO. 4. CONSENT CALENDAR g. SUBJECT DATE October 11, 1991 AUTHORIZE ALLOCATION OF $ 2,400 FROM THE GENERAL IMPROVEMENT PROGRAM CONTINGENCY ACCOUNT TO COMPLETE THE ACQUISITION OF AN EQUIPMENT ITEM INCLUDED IN THE 1990-91 EQUIPMENT BUDGET TYPE OF ACTION AUTHORIZE CONTINGENCY ALLOCATION SUBMITTED BY William V. Clement Engineering Support Supervisor INITIATING DEPTJDIV. Engineering Department Engineering Division ISSUE: Board authorization is required to allocate funds from the General Improvement Program Contingency Account to acquire an item included in the 1990-91 Equipment Budget, but not purchased within the fiscal year. BACKGROUND: The purchase of a CAD/CAM system supplies storage cabinet, approved as part of the 1990-1991 Equipment Budget, was ordered during the fiscal year but not delivered. The cabinet was delivered on July 2, 1991. The $2,400 needed to complete the purchase must be reauthorized as an allocation from the General Improvement Program Contingency Account. The Engineering Department underexpended its portion of the 1 990-1 991 Equipment Budget by $9,435. RECOMMENDED: Authorize the allocation of $2,400 from the General Improvement Program Contingency Account to complete the purchase of a CAD/CAM storage cabinet originally included in the 1990-91 Equipment Budget. REVIEWED AND RECOMMENDED FOR BOARD ACTION ut:- ()~ ~ INITIATING DEPVDIV. 1302A-7/91 WVC CWS DRW RAB PAGE 1 OF 2 SET PUBLIC HEARING ON NOVEMBER 6, 1991, TO CONSIDER PLACING DELINQUENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION NO. 4. CONSENT CALENDAR h. DATE October 11, 1991 TYPE OF ACTION ESTABLISH HEAAl'JG DA 1E SUBMIUED BY ::)teven A. Elsberry, Senior Accountant/Internal Auditor INITIATING DEPTJDIV. Administrative/Finance & Accounting ISSUE: The District Code and State law require holding public hearings to place delinquent sewer service charges on the County tax roll for collection. BACKGROUND: In November 1990, District staff discovered 49 illegal sewer connections in the Ridgeview townhomes tract in Pleasant Hill and Swan Court in Walnut Creek. The Ridgeview and Swan Court residences were occupied in November 1986 and July 1985, respectively. After notification by staff, the developers of the subdivisions paid the past due connection fees in January 1991. As all properties had been sold to individual owners, the collection of delinquent sewer service charges has been pursued separately. In December 1990, staff added these 49 properties to the 1990-91 County tax rolls for collection of current sewer service charges. In January 1991, staff sent certified letters to the current property owners requesting that they pay the District for all delinquent sewer service charges owed during the time they owned their property. Follow-up letters were mailed to all open accounts in July 1991 indicating July 15 as the final payment deadline. To date, 42 property owners have paid their delinquent sewer service charges totaling $10,491.16 and one owner is currently making installment payments. Two properties were sold before the receipt of our first letter and the delinquent sewer service charges were deemed to be uncollectible. The owners of the remaining four properties have not paid their delinquent balances by the July 15, 1991 deadline. Information regarding the delinquent balances is contained on the attached report. Board action is required to place the delinquent sewer service charges on the property owners' December 10, 1991 tax bill. RECOMMENDATION: Set a public hearing on November 6, 1991 to receive public comment on the collection of delinquent sewer service charges on the County tax rolls for the four properties described on the attached report. 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Z a.. ~ V co o M V 0(/)0 vOOO coooo . . . . vCOCOv r-..............N ...... ...... ...... 0(/)0 r-.. 000') 0 0000000') (7)0')(7)0') ..... ...... ..... ..... I I I I cor-..ooO') 00000000 (7)0')(7)0') ..... ..... ..... ..... ~ Cl~ "'Ou C C.- , :c~= o>..r: J: .- ...... a..::J...... o C . (f) co ..., rn CON CO .~ 0 .!E ..J......a.. It) I ...... ...... o I co r-.. co , v It) ...... Z a.. ~ V co o M V co It) o It) ...... 0(/)0 0(/)0 a.. a.. rn 0> ~ ..r: U Q) Cl -- N =l:t ~ Q) a. co Q.. C o .~ rn o a.. -- (f) Cl <( PAGE 1 OF 2 NO. 5. SOLID WASTE a. RECEIVE REPORT ON THE PRELIMINARY DRAFT AB 939 PLANS PREPARED FOR ORINDA, MORAGA, DANVILLE, AND LAFAYETTE AND AUTHORIZE STAFF TO RELEASE THE PLANS TO THE RESPECTIVE AGENCIES FOR THEIR APPROVAL DATE October 9 1 991 TYPE OF ACTION RECEIVE REPORT AND AUTHORIZE RELEASE OF AB 939 PLANS SUBMITIED BY t:lame Jacobs, Assistant Engineer, Solid Waste INITIATING DEPTJDIV. Administrative/Solid Waste ISSUE: The Source Reduction and Recycling Elements (SR&RE) and Household Hazardous Waste Elements (HHWE) for Orinda, Moraga, Danville, and Lafayette have been prepared, as required under AB 939, and are ready for submission to these agencies for their approval. BACKGROUND: AB 939 mandates that 25 percent of all solid waste shall be diverted from landfills by 1995 and 50 percent by 2000. AB 939 requires cities and counties to prepare a SR&RE and HHWE that describe how these state-mandated goals will be achieved. Many of the solid waste diversion programs that we are required to implement on behalf of our cities will impact the level of collection service and affect garbage rates. Therefore, the Preliminary Draft SR&RE and HHWE are being presented to the Board for its information and to authorize distribution of them to the cities for approval and adoption. No formal action is required of the Board to approve the SR&RE and HHWE. Since the District franchises refuse collection and manages diversion programs for Orinda, Moraga, Danville and Lafayette, these agencies and District staff mutually agreed that the District should be responsible for preparing their SR&RE and HHWE. The resolutions evidencing the agreements are on file. Staff is in the process of negotiating an MOU with these agencies to carry out implementation of selected programs described in the SR&RE and HHWE. EBA Wastechnologies (EBA) was retained to rewrite the SR&RE previously written by CalRecovery Systems, Inc. The CalRecovery SR&RE included a description of household hazardous waste programs as a component of the SR&RE. Since that time, AB 939 cleanup legislation requires preparation of a separate HHWE to address household hazardous waste management. Accordingly, EBA has omitted the household hazardous waste component from the SR&RE and prepared a separate HHWE to meet this requirement. EBA has worked closely with District staff, the District's Solid Waste Committee, the affected agencies and their respective refuse collectors to obtain input from all organizations that will be directly affected by plan implementation. Because all four SR&RE's and HHWE's are similar, only the Lafayette plans are being presented to the Board for comments, and are being distributed under separate cover. Minor differences in the plans will be discussed in EBA's presentation at this Board meeting. RE WE WED AND RECOMMENDED FOR BOARD A CDOW INITIATING DEPTJDIV. 1302A-7/91 EJ PM ADS/PosPaper#1/SolidWst. pp SUBJECT :::11111111111&::1::1111111: RECEIVE REPORT ON THE PRELIMINARY DRAFT AB 939 PLANS PREPARED FOR ORINDA, MORAGA, DANVILLE, AND LAFAYETTE, AND AUTHORIZE STAFF TO RELEASE THE PAGE 2 OF 2 PLANS TO THE RESPECTIVE AGENCIES FOR THEIR DATE APPROVAL October 9, 1991 Board authorization of these AB 939 plans commits the District to being the lead agency for implementing the following selected programs: PROGRAM REVENUE SOURCE Separate Curbside Yard Waste Collection Collection Fee Mobile HHW Collection Facility with Stationary HUB Sewer Service Charge and/or Collection Fee Complete Implementation of Uniform Can Rates Collection Fee Backyard Composting Franchise Fee (Collection Fee) Expansion of Single-Family, Multi-Family and Collection Fee Commercial Recycling Programs Public Education Franchise Fee (Collection Fee) Additionally, the Central Contra Costa Solid Waste Authority is listed as the lead agency for implementing the following programs: PROGRAM REVENUE SOURCE Mixed Waste Material Recovery Facility (MRF) Tipping Fee (Collection Fee) Regional Composting Facility Tipping Fee (Collection Fee) Recovery of Yard Waste at MRF Collection Fee Recovery of Special Wastes at MRF Collection Fee All four Preliminary Draft SR&RE's and HHWE's will, upon Board authorization, be released to the respective cities for their approval and adoption. They will also be submitted to the County, the AB 939 Local Task Force and other local agencies for review, as required by AS 939 regulations. Submittal of the Preliminary Draft AB 939 plans to these agencies for public review initiates the AB 939 approval process. Fred Kisner of EBA Wastechnologies will include an overview of the AB 939 approval process in his presentation. RECOMMENDATION: Receive a report by EBA Wastechnologies on the AB 939 plans and provide comments and guidance; authorize staff to release the Preliminary Draft SR&RE and HHWE to the cities of Orinda, Moraga, Danville, and Lafayette for approval and adoption. 13028-7/91 PAGE 1 OF 3 NO. 6. ENGINEERING a. DATE October 11, 1991 TYPE OF ACTION INITIATE D.A. 122 SUBMITTED BY Jay McCoy Construction Division Manager INITIATING DEPTJDIV. Engineering Dept.lConstruction Division ISSUE: It is appropriate to annex the properties which the District is purchasing west of Imhoff Place. BACKGROUND: This District acquired two of the subject properties in May of this year (K&M Investments property) and the District is in the process of acquiring the remaining property from RMC Lonestar, Inc., as a buffer zone adjoining the Treatment Plant property. The properties are presently served by the Mt. View Sanitary District (MVSD) and will continue to be served by that agency under an agreement which is being negotiated by District staff. Ultimately, the properties will be resewered to the District's Treatment Plant. The Board of Directors of MVSD reviewed the proposal to modify boundaries and, at its meeting on October 10, 1991, agreed to the boundary modifications provided that other properties will be annexed to MVSD in the future to compensate for the area which will be detached from MVSD under this proposal. Therefore, the proposed action includes a revision to the MVSD Sphere of Influence in the Muir Oaks area of Martinez to guarantee that properties in Muir Oaks with a total area equal to or greater than the area being detached under this action will be annexed to MVSD in the long term. These properties in Muir Oaks will gravity sewer to MVSD and staff concurs with MVSD being the provider of sewer service. Contra Costa County contends that there are property tax implications as a result of the District owning properties which are not annexed to the District. Staff is evaluating this contention and will be contacting the county to address the property tax issue. The completion of this proposed annexation will eliminate the basis for this contention. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CECA) under District CEQA Guidelines Section 5.2(b)(3), since it is covered by the general note that CEOA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEOA. RE WE WED AND RECOMMENDED FOR BOARD ACDON prf) JSM RAB SUBJECT INITIATE PRECEEDINGS TO CHANGE THE DISTRICT'S SPHERE OF INFLUENCE AND FORMALLY ANNEX 5.70 ACRES OF LAND ADJACENT TO THE TREATMENT PLANT PROPERTY UNDER THE TITLE OF DISTRICT ANNEXATION NO 122 .................... ....................... .................... .. ...... ................... ... . . . . . . . . . . .. ... . 1:1111111111111:11111111 PAGE DATE 2 OF 3 October 11, 1991 RECOMMENDATION: Adopt a resolution changing the District's Sphere of Influence in the area of Muir Oaks and authorizing the annexation of the subject properties and a revision of the District's Sphere of Influence to coincide with said annexation. 13028-7/91 " ~ ~ ~.t- IMHOFF ---------- CONTRA COSTA COUNTY TREATMENT PLANT PROPERTY DISTRICT ANNEXATION NO. 122 PACHECO AREA IOARO OF DIRECTORS RICHARD W. eINIOlCT .JUUO L. GItIFFANT1 THOMAS F KUSL.!R RAUL LOMEU COROTHY M. SAKAlAKI DAV'O R. CONTRERAS Of.TltreT ....N..GIEJt SHERI L. GAOC .scJtIT....y OAVIO.J. LEVV ATTClIINEV RANCOLI"H W. LEPTIEN SNOINUJt IT. VIII SANITAIY DISTIIUT SERVING CONTRA COSTA COUNTY SINCE 1823 October 14,1991 Jay S. McCoY' Construction Division Manager Central Contra Costa Sanitary District 5019 Imhoff Plaoe Martinez, CA 94553-4392 Re: Proposed detachment and agreemnent for service, Imhoff Pl. Dear Jay, The Board of Directors ot the Mt. View Sanitary District at their meeting of October 10, 1991 adopted a motion prelimi- narily approving your proposal of October 2, 1991 with regard to the proposed detachment of apns 159-150-033, 037 and 048 from Ht. View Sanitary District and the addition of apns 162-142-002, 003, 004 t 006, and 006 to the Mt. View Sanitary District sphere of influence. The MVSD Board fur- ther agreed to serve the detached territory until permanent service to CCCSD is constructed. The Board's action was conditioned upon CCCSD paying for the consulting engineering and legal expenses which the District will incur relavent to the requested boundary reorganiza- tion. Please forward a draft agreement for service at your conven- ience. Please don't hesitate to call me at (510) 228-4218 should there be questions. Very truly yourSj copy: D. Contreras Inc. P.O. BOX 2757 MARTINEZ, CA. 94553 PHONE (415) 228-5635 OFFICE LOCATION AT END OF ARTHUR ROAD 10323 ~ C\"lltral Contra Costa Sanhury District BOARD OF DIRECTORS PAGE OF 2 ..111111.111..1.1111111:11 SUBJECT BOARD MEETING OF October 17, 1991 NO. 9. BUDGET AND FINANCE b. RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 1991 DATE October 11, 1991 TYPE OF ACTION RECEIVE AUDITED FINANCIAL STATEMENTS SUBMITTED BY INITIATING DEPTJDIV. Walter Funasaki, Finance Officer Administrative/Finance and Accounting ISSUE: The audited financial statements of the Central Contra Costa Sanitary District for the fiscal year ended June 30, 1991, and related management letter, are being submitted to the Board of Directors. BACKGROUND: The firm of Johnston, Gremaux and Rossi, Certified Public Accountants, has completed its examination of the District's financial statements for the fiscal year ended June 30, 1991 ,and has submitted the audited financial statements and auditor's opinion thereon. In the routine performance of their examination of the financial statements, the auditors evaluate the District's internal accounting controls to determine the nature and extent of the auditing procedures required. Based on their observations during the course of the examination, the auditors advise District management of any noteworthy weakness in the system of internal accounting controls. As indicated in the management letter which is summarized on Attachment I, procedures to strengthen controls overcash disbursements by accounting for the sequentially-numbered checks issued are recommended; the staff actions already taken to implement the auditors' recommendation are described. The audited financial statements and management letter were submitted in draft form to the Board's Budget and Finance Committee for review. State and local governments which receive federal financial assistance of $100,000 or more annually are subject to the requirements of the Single Audit Act of 1984 for fiscal years beginning after December 31, 1 984. As no Clean Water Grant proceeds were received by the District in the fiscal year ended June 30, 1991, the requirements of the Single Audit Act did not apply to the audit by Johnston, Gremaux and Rossi. RECOMMENDATION: Receive the audited financial statements and related management letter for the fiscal year ended June 30, 1991. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DE PT.lD IV. . e r (r/'-'~ ~~...4J . 1302A-7/91 WF PM Attachment I MANAGEMENT LETTER RECOMMENDATION AUDITOR'S RECOMMENDATION "In order to strengthen cash disbursement controls, dual access to sequentially numbered blank checks should be required. There should be a log or register of checks used where the number of checks imprinted by the check signing equipment is reconciled to the number of checks issued as evidenced by accounting for the sequentially numbered checks. An Accounting Supervisor should be responsible for reviewing this reconciliation on a regular basis." ADS/PosPaper #3/ AudFinSt. pp DISTRICT CORRECTIVE ACTION A log of the sequentially-numbered checks processed through the check signing machine will be maintained. The log will show the starting and ending sequentially- printed number of the checks processed and the total number of checks issued by funds. This control log will be reviewed by the Accounting Supervisor, and reconciled on a regular basis to the check number sequence on the weekly check registers and the stock of blank checks. RECEIVE THE FISCAL YEAR 1990-91 CAPITAL IMPROVEMENT PROGRAM YEAR-END REPORT SUBMITTED BY John J. Mercurio, Administrative Analyst PAGE 1 OF 8 NO. 9. BUDGET AND FINANCE C. DATE October 14, 1991 TYPE OF ACTION RECEIVE REPORT INITIATING DEPTJDIV. Engineering Department/Planning Division ISSUE: The Capital Improvement Budget (CIB) system provides for a year-end report to the Board of Directors on the status of the District's Capital Improvement Program. BACKGROUND: The fiscal year concluded June 30, 1991, and the final budget figures are presented in this report. A comparison of the 1990-91 CIB estimated and year-end actual revenues and expenditures is presented below: FISCAL YEAR ENDING JUNE 30, 1991 CIB Estimate Revenues Expe nd itures $22,937,000 $24,400,000 ($1,463,000) Revenues Over (Under) Expenditure Year-End Actual Difference Between Actual and CIB Estimate $22,282,000 $25,186,000 ($2,904,000) ($655,000) 786,000 ($1,441,000) (3%) 3% Attachment 1 provides a detailed analysis of the year-end status of the District's Capital Improvement Program. Highlights are summarized below. Caoitallmorovement Revenues District Sewer Construction Fund revenues for the Fiscal Year ending June 30, 1991, total $22,282,000, which represents 97 percent of the $22,937,000 revenue projected in the CIB. Table 1 of Attachment 1 compares the actual and Capital Improvement Plan (CIP) estimated revenues for the entire fiscal year. Exoenditures for Caoital Imorovement Proiects District expenditures for capital improvement projects for the fiscal year total $25,186,000, which represents 103 percent of the $24,400,000 projected expenditures for FY 1990-91 in the CIB. INITIATING DEPTJDIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ 130 /9 JJM fAA IL- fjA[) JMK RAB SUBJECT ......................... ,....... d."___,., ................., ...., ............... ..................................-................................................ .....BI~.jll.III......ll;I.e.eB..... RECEIVE THE FISCAL YEAR 1 990-91 CAPITAL IMPROVEMENT PROGRAM YEAR-END REPORT 2 OF 8 PAGE DATE October 14, 1991 Table 2 of Attachment 1 presents a comparison of actual and estimated CIS FY 1990-91 expenditures In each budget program. The difference is primarily due to a combination of 1) project expenditure streams being larger In FY 1990-91 than estimated In the CIS, 2) several unanticipated large projects being funded from the contingency programs, and 3) projects having expenditures that were not included in the FY 1990-91 CIS because it was thought that they would be completed before the fiscal year began. Allocations to Caoital Imorovement Proiects Allocations of funds from program budgets to capital improvement projects for the fiscal year total $22,502,000, which represents 62 percent of the $36,438,000 estimated in the CIS for the entire fiscal year. Table 3 of Attachment 1 presents a comparison of actual allocations from program budgets to specific projects and estimates for these allocations made at the time the CIS was prepared. Actual allocations are less than estimated primarily due to postponement of pump station work in Orinda and Moraga, as well as lower property acquisition costs. Sewer Construction Fund Balance The Sewer Construction Fund balance at the end of FY 1990-91 was $66,230,000. This is $2,623,000 less than the $69,134,000 estimated in the 1990-91 CIS. This difference is due to two factors. First, as shown above, expenditures exceeded revenues by $1,441,000. Second, an adjustment of $1,182,000 was made to account for reimbursements received in the previous fiscal year. This adjustment reflects a change in reporting procedure that will make CIS reports consistent with the District's audited financial statements. RECOMMENDATION: Receive the fiscal year 1990-91 Capital Improvement Program Year-End Status Report. 13026-7/91 ....~--......--~- ,._-'-~_._----~_._~.,.._---,_.._..._-~.~_._,--_._._-.---~-~_.,..._._-_......_, .,_._--~-_.._'_..._...._._-~..,.,_.__.~-'...-_.,,_..... -.--...-.-----.<-..-----.--..----.----'"" Page 3 of 8 ATTACHMENT 1 CENTRAL CONTRA COSTA SANITARY DISTRICT Fiscal Year 1990-91 Capital Improvement Program Year-End Status Report Detailed Analysis INTRODUCTION This report compares Fiscal Year 1990-91 actual revenues, expenditures, and allocations with those projected in the Capital Improvement Budget (CIB) adopted by the District Board. CAPITAL IMPROVEMENT REVENUES District Sewer Construction Fund revenues for the fiscal year ending June 30, 1991, total $22,282,000, which represents 97 percent of the $22,937,000 projected in the CIB for the entire fiscal year. Table 1 presents the distribution of actual versus estimated amounts among the capital revenue categories. Specific information on the status of each of the revenue categories is presented below: Interest on Investments Interest income on temporary investment of the Sewer Construction Fund for the fiscal year totaled $5,119,000, which represented 104 percent of the $4,915,000 projected interest revenue for the entire year. Interest rates were higher than projected in the CIB. Facilities Caoacitv Fees Facilities Capacity Fees collected during the fiscal year totaled $3,098,000, which represented 80 percent of the $3,874,000 estimated Facilities Capacity Fee revenue for the entire year. Since home sales have slumped during the last year, developers have slowed their construction. Consequently, sewer connections occurred at a lower rate, resulting in lower than anticipated revenue. Pumoed Zone Fees Pumped Zone Fees collected during the fiscal year totaled $36,000, which represented 25 percent of the $144,000 projected Pumped Zone Fee revenue for the entire year. A slower than projected development rate affects Pumped Zone Fees as well as Facilities Capacity Fees. . "._.~-~_.--___~._...__.~_.~,_~____...__.___,._u..,"~,_.._"__'_"_~".'~_"_~"_'_'~~_'_'_"'"__,,"_ '"'_"__'.'_'_'_~___'''''''_''.'_''~'''_''_'~_________ Page 4 of 8 Annexation Charaes Annexation Charges collected during the fiscal year totaled $162,000, which represented 46 percent of the $350,000 projected Annexation Charge revenue for the entire year. This unfavorable variance reflected a lower than anticipated rate of connection in areas not previously annexed to the District. Ad Valorem Taxes Tax revenue for the fiscal year totaled $7,424,000, which represented 100 percent of the $7,417,000 projected Ad Valorem Tax revenue for the entire year. Funds From Government Aaencies This revenue category is comprised of funds received from the City of Concord, Caltrans, and Tri- Valley Wastewater Authority. These are addressed separately below. City of Concord The city has paid $2,857,000 for its contribution to the fiscal year 1990-91 CIP. This billing reflected actual expenditures for the first seven months of the fiscal year and a projection of expenditures for the remainder of the year. The billed amount represented 150 percent of the $1,900,000 projected revenue for the entire year. The favorable variance was due to the net effect of higher than projected expenditures in the Treatment Plant Program. Caltrans Payment of $3,280,000 has been received from Caltrans this fiscal year for the 1-680/SR-24 Relocations Project necessitated by freeway widening in Walnut Creek. This represented 81 percent of the $4,074,000 projected revenue for the year. Caltrans' construction schedule has been delayed, thereby delaying the District's reimbursable work. Tri-Valley Wastewater Authority Joint studies have been undertaken to determine the feasibility of the District accepting discharge from Tri-Valley Wastewater Authority for treatment. This $56,000 reimbursement was not projected in the CIB. Miscellaneous Income Income received in this category includes revenue from sale of the surplus centrifuges, cash discounts earned, and reimbursements from developers. Miscellaneous Income for Page 5 of 8 the fiscal year totals $218,000, which represents 2,180 percent of the $10,000 revenue estimated for the year. This difference is due to the unanticipated receipt of the types of reimbursements listed above. EXPENDITURES FOR CAPITAL IMPROVEMENTS District expenditures for capital improvement projects for the fiscal year total $24,872,000 which represents 102 percent of the $24,400,000 projected expenditures for the entire year. (Expenditures for particular projects are presented in the Capital Improvement Budget Status Reports provided to the Board in the monthly FMIS financial statements.) A summary of this information for each Budget Program is presented in Table 2. ALLOCATIONS TO PROJECTS FROM PROGRAM BUDGETS Allocations of funds from program budgets to specific capital improvement projects during the fiscal year total $22,502,000, which represents 62 percent of the $36,438,000 authorized by the Board. A summary of this information for each Budget Program is presented in Table 3. A list of major projects which incurred unanticipated delays in receiving allocations from program budgets is included below Table 3. A total of $1,721,000 in Program Contingency funds were allocated during the fiscal year to fund unanticipated new projects and construction overruns. (A listing of all Program Contingency allocations is presented in the FMIS year-end financial statements.) SUMMARY Actual FY 1990-91 capital improvement revenues collected were within 3 percent of the projection. Actual expenditures amounted to 103 percent of those projected. The Sewer Construction Fund (SCF) balance at the start of FY 1990-91 was $69,134,000. During the course of the year, expenditures exceeded revenues by $2,904,000. The SCF balance at the close of FY 1990-91 was $66,230,000, which is $2,623,000 less than projected in the CIB. This difference is due to two factors. First, as shown above, expenditures exceeded revenues by $1,441,000. Second, an adjustment of $1,182,000 was made to account for reimbursements received in the previous fiscal year. This adjustment reflects a change in reporting procedure that will make CIB reports consistent with the District's audited financial statements. Page 6 of 8 TABLE 1 CAPITAL IMPROVEMENT REVENUE SUMMARY Note: All amounts in thousands CIB ESTIMATED REVENUE FY ACTUAL REVENUE ACTUAL PERCENT 1990-91 FY 1990-91 OF CIB ESTIMATE INTEREST $ 4,915 $ 5,119 104 FACILITIES CAP. 3,874 3,098 80 FEES PUMPED ZONE FEES 144 36 25 ANNEXA TION 350 162 46 TAXES 7,417 7,424 100 OTHER CONCORD 1,900 2,857 150 CAL TRANS 4,074 3,280 81 LID 57 253 30 12 TWA 0 58 MISCELLANEOUS 10 218 2, 180 TOTALS $22,937 $22,282 97 Page 7 of 8 TABLE 2 SUMMARY OF EXPENDITURES BY PROGRAM Note: All amounts in thousands CIB ESTIMATED ACTUAL ACTUAL AS EXPENDITURES FY EXPENDITURES FY PERCENT OF CIB 1990-91 1990-91 ESTIMATE TREATMENT $ 5,838 $ 6,856 117 PLANT COLLECTION 12,036 14,043 117 SYSTEM GENERAL 6,526 4,287 66 IMPROVEMENTS TOTALS $24,400 $25,186 103 Page 8 of 8 TABLE 3 MAJOR ALLOCATIONS BY PROGRAM CIB ESTIMATED ACTUAL ALLOCATIONS ALLOCATIONS FY 1990-91 FY 1990-91 TREATMENT PLANT SLUDGE BLENDING $ 0 $ 1,660,000 HEADWORKS STANDBY POWER 0 444,000 FACILITY TREATMENT PLANT SOIL 0 374,000 REMEDIATION PROJECT CHLORINA TION/DECHLOR 0 350,000 FACILITY IMPROVEMENT ALL OTHER PROJECTS 7,537,000 2,709,000 TOTALS 7,537,000 5,537,000 COLLECTION SYSTEM WALNUT CREEK DOWNTOWN 0 3,258,000 BYPASS-PHASE 2 COUNTRY GARDENS/3RD 3,073,000 2,812,000 A VENUE SEWER IMPROVEMENTS M-2 PARALLEL FORCE MAIN 2,350,000 1,901,000 ALL OTHER PROJECTS 16,134,000 5,479,000 TOTALS 21,557,000 13,450,000 GENERAL IMPROVEMENTS PROPERTY ACQUISITION - 0 2,720,000 4737 IMHOFF ALL OTHER PROJECTS 7,344,000 795,000 TOTALS 7,344,000 3,515,000 GRAND TOTALS $36,438,000 $22,502,000