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Home My WebLink AboutAGENDA BACKUP 09-05-91 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 11111111111.1.111:1111111 BOARD MEETING OF SUBJECT NO. 4. CONSENT CALENDAR a. DATE AUTHORIZE THE EXECUTION OF A CONSENT TO DEDICATION OF PUBLIC ROAD TO CONTRA COSTA COUNTY (JOB 4084) - PARCEL 2), SOUTH WALNUT CREEK AREA TYPE OF ACTION APPROVE CONSENT TO DEDICATIONS OF PUBLIC ROAD SUBMITTED BY INITIATING DEPTJDIV. Dennis Hall, Associate Engineer Engineering Department/Consturction Div. ISSUE: A portion of minor Subdivision 65-90 is being dedicated to the county for public road purposes for the widening of Glenhaven Avenue South. An existing public sewer easement is located within the road widening area. BACKGROUND: The county requires a "Consent to Dedication for Public Road" whenever an area to be dedicated for public road purposes encroaches upon an existing easement. A standard consent document will be used in which the District retains prior rights. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Adopt a Consent to Dedication of Public Road to Contra Costa County, Glenhaven Avenue South, minor Subdivision 65-90, Job No. 4084, authorize the President of the District Board of Directors and the Secretary of the District to execute said document and authorize its recording by Contra Costa County. REWEWEDANDRECOMMENDEDFOR80ARDACDON RAB INITIATING DEPT.lDIV. 1302A-7/91 ~r DH 'If JSM (911S? r--.--.----.----------.----..-----..-.----.----------.-.----------- lie II PARCEL {v~ ~-<- ~o-0 ~~ '? NV)~X, 0~V) ~ AREA OF CONSENT ~~ ,~~~ ~l&~ ~ (tl ~ ~ ~ ~~~) CONSENT TO DEDICATION FOR PUBLIC ROAD JOB 4084 - Pel. 2 Walnut Creek Area ~ -N- ~l \,. ~ <. ~~~ <s-;)~ > PAGE 1 OF 2 NO. 4. CONSENT CALENDAR b. DATE August 23, 1991 TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineering Dept.lConstruction Div. ISSUE: Mr. and Mrs. Land constructed a tool shed and a pool equipment shed within a District easement located on their property at 149 Canada Via, in Diablo. BACKGROUND: The subject pool equipment shed was constructed several years ago, and it was recently refurbished without the knowledge of the District's staff. The recently constructed tool shed is a wooden frame structure about 4' x 8', sitting on concrete piers. Mr. and Mrs. Land recently brought plans for the remodeling of their home to the District office for review. During the review of the plans, District staff became aware of the encroachments. The sewer facilities within the District's easement include an 8-inch asbestos cement pipe, six feet deep, and two manholes. Staff has determined that the improvements will not interfere with the present use of our sewer. However, if the need should arise, the agreement requires the property owner to move the improvements at his/her expense within 30 days of notice to do so. This project (the proposed agreement) has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve the Agreement relating to Real Property with James D. Land, et ux, Job 1712, and authorize the President of the Board of Directors and the Secretary of the District to execute said agreement, and authorize the agreement to be recorded. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1302A-7/91 DH JSM RAB INITIATING DEPTJDIV. 1Jr/ 44r {r;M Mf] ----..----..-....---r- _,_,_._"_,_,_-_"",_,__",,-_,__,,-,-,,_'--~--------'---~-_._-_._-_.._-_.__.'~,_._---,---_.__._-_._._~.._--,--- CANADA ~/A ---' POOL S€QUIPM€N-r- H€O ' /'" / - 1 0' S€I/v€R €AS€M€NT GARO€N TOOL SH€D , REAL PROPERTY AGREEMENT JOB NO. 1712 DIABLO AREA PAGE 1 OF 2 NO. 4. CONSENT CALENDAR c. DATE APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH ROBERT K. CHARLESWORTH, ET UX, JOB 1946, PLEASANT HILL AREA TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBMITTED BY INITIATING DEPTJDIV. Dennis Hall, Associate Engineer Engineering Dept.lConstruction Div. ISSUE: The property owner has proposed the construction of a bedroom extension and a wooden balcony cantilevered over a District easement. BACKGROUND: The proposed bedrc:>om will encroach about 1-1/2 feet into the existing sewer easement and the balcony will encroach 4 feet into the easement which is 10 feet wide. The 8-inch asbestos cement sewer pipe in this easement is approximately 12 feet deep. The owner has paid the District's fee for processing the subject agreement. Staff has determined that the improvements will not interfere with the present use of our sewer. However, if the need should arise, the agreement requires the property owner to move the deck at his/her expense within 30 days of notice to do so. This project (the proposed agreement) has been evaluated by staff and determined to be exempt from the California Environmental Ouality Act (CEQA) under District CEOA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve the Agreement relating to Real Property with Robert K. Charlesworth, et ux, Job 1946, and authorize the President of the Board of Directors and the Secretary of the District to execute said agreement, and authorize the agreement to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 .at( DH ;t\ -r J~M JSM RAB INITIATING DEPTJDIV. ....:::-.:::::-- J ~)~,O< .2'6" --=::::--. ........... ---.::: ~~:l 1-- .. . l~) L''''NGo ... I I I , ! I NEW BALCONY EXTENSION ENCLOSED BEDROOM EXTENSION 9' c,) MA~"f. &O~,.,. -----....:..--, r- ---'-"1 r~- _ O!l""-_ ~..ce.--It- - Ilr II ......" I II. I i fI -") II I -- CONCRETE SIDEWALK : : I ~ J-4-- 10' SEWER SECTION 'A-A' I 'I I EASEMENT I 'I I PIER TO EXTEND I I 0'" 8" AC PIPE BELOW PIPE DEPTH ~U ( 12.' DEEP ) t.~-. ...---------., ,," I t.t:.r:> ~ ,.:.' ..... .....;.../... I C;.,' :"/ '. t I?;X"", . I: ,~... .. . .... . ~ l~~jk~IN rLACE: f^ f iI.. , f'.:.:..::..... "" ~:t;:~<::'> \:2 . 1':. : I' l" 11' I O~"' I X-,r~~<v" . ~ C/' ,,\'1.- . O~ /<v"0L ---.-- 10' SEWER EASEMENT 8" AC PIPE L:ALCONY ENCROACHMENT -- .::--- ----..... :=.. ~ -=- REAL PROPERTY AGREEMENT JOB 1946 PLEASANT HILL AREA PAGE 1 OF 2 NO. 4. CONSENT CALENDAR d. SUBJECT QUITCLAIM SEWER EASEMENT TO JAMES A. ELLIOTT, JR., ET UX, JOB 4055, WALNUT CREEK AREA DATE August 23, 1991 TYPE OF ACTION APPROVE QUITCLAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineering Department/Construction Division ISSUE: Mr. and Mrs. Elliott, owners of Lot 17 of Subdivision 5646 have requested the District to quitclaim the subject easement. BACKGROUND: The subject easement was dedicated at no cost to the District for a future sewer main in 1984 when the subdivision map was filed. Subsequently, the sewer layout for Subdivision 5646 was revised. A new easement was granted to the District in June 1986 for the revised sewer alignment. The subject sewer easement is no longer required and can be quitclaimed. The property owner has paid the District's processing fee. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Mr. James A. Elliott, Jr., et ux, Job 4055, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION DH JSM RAB 1302A-7/91 #1 {Jf49 INITIATING DEPT.iDIV. _._-"_._.._,._.,-_._~_._-~~_._-_._._------,.._-_...,_.--_.,---;----_._-_.._.__._...,.._'--_..._-...-.~-'-~- / s AfIGIJEI. s '0 <'~\",\", f(\<<-- 'V . A, '{~ QUITCLAIM EASEMENT JOB 4055 WALNUT CREEK AREA --....--.--"----r--- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 .'.'.'.'.'.'...........'...'.S........I...:.:.:::..:.::::..'::.:::::.::......::::..:::.:.::.:...:.:'.::::....:::.1...:::::.:.1:.:.:.....:.:...... '. "," "," .....", ,", '," ...... .... ..... '," . ',' , .. ... ".... ... . . . . . . . . . . . . . .. ... . . . .. . .. . . . . . . . ..... .... ." .... .... ....................... n. ......... .... . _ ... .... ... '..... ..... ... .. . . . .... ....... ......... . ..... .. ..- .... ... . . . . . '- ..... ...... ..... .... .... . '.' .', ....... ..... -' ....... ........ ....', . .... . '. ... .. .... .', . .... ... i.:I::::::::::::::~:::::::::::::::;:::::::::~:::::::::::::::::::::::::::}::::::::::::::;:::::::::::::::~:::::::}::~{::::::::::::::::{:::::: BOARD MEETING OF NO. Se tember 5 1 991 4. CONSENT CALENDAR e. DATE SUBJECT AUTHORIZATION FOR P.A. 91-9 (DANVILLE) AND P.A. 91-10 (MARTINEZ AREA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPr ANNEXATlON FOR PROCESSING SUBMITTED BY INITIATING DEPTJDIV. Dennis Hall, Associate Engineer Engineering Dept.lConstruction Division Parcel Area Owner/Address Remarks Lead No. Parcel No. & Acreage Agency 91-9 Danville Jodene L. Goude Existing house with a failing CCCSD (98C3) 145 EI Dorado Avenue septic system; must Danville CA 94526 connect to the public sewer 208-033-011 (0.34 AC.) system. Project is exempt from CEOA. 91-10 Martinez Jack & Marilyn Scroggins Existing house with a failing CCCSD (10B7) 3005 Hampton Road septic system; must Martinez CA 94553 connect to the public sewer 162-082-011 (0.85 AC) system. Project is exempt from CEOA. RECOMMENDATION: Authorize P.A. 91-9 and 91-10 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB INITIATING DEPTJDIV. 1302A-7/91 IJr( DH 1111 !lD _..~-_._---.---T..--.._-~._".._,...__._-~_.._----_..,-'-~.~'-"_._---_._---"'...."'---------~!--~._-_._-------....-.-,~._-".-~..._..~....._.""..._---,--~----- ~ '~.: \'ll\ ~w \ ~ LA 10 40 . ,;;'.....-x- 6 <~"" ~ U8AC ~- ~A"'ON UNION H SCHOOL I.OOAC .' ',,- ~I ~~ ~ ~ / S. ,1ft . () ..'4~ ~ 6 1:> 66 '/ <::, '" ".> II W,t' ~CT., '. 65'~ 6 "~ \A\ ~ 10 ~C<JJY\ V .~-~ ' <$>~\ 42 ------ ~, ' ..~~~ .8~:j[ -, ~ 5' L2..' I I , I) ~~ ,'" + ." 18 It , 150AC 56 ~ '" I 5' I ( 60 6 I~O AC ..:: :.~ .~ .\ L . .r' S(47!:f 85 ~ 2. " :" 162AC .' .- ~ ..., 211 2 50 "'1 <:: '1 ~~'I 3tl \.. 10 , . 3~ a5 , , '.i..L :-' :;:;:".." . i~~n~ "C;:'J : '..::. .'>.... ~;'S:j J(P~2.~C..-....:. : :3f:i ~v~~1 ~~., 4\ ~ ... ~ 19 .6 18 PROPOSED ANNEXATION P .A. 91-9 .- / ~\.. -.l II \. CT1 10 4 '-'-~--'---r----~---~----'-----'--*-~~-'----_.~------~"-"'~-'._-'---'-'-""'--'---'------'---"------'----~-'--" loB7 PROPOSED ANNEXATION P.A.91-10 ~----_._-_._--.-------..._~-_.__...__.. PAGE 1 OF 1 NO. 4. CONSENT CALENDAR f. SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE SLUDGE BLENDING PROJECT (DP 20080) DATE August 20, 1991 TYPE OF ACTION INFORMATIONAL SUBMITTED BY Munawar Husain, Associate Engineer INITIATING DEPTJDIV. Engineering Department/Construction Division ISSUE: All work has been completed on the Sludge Blending Project (DP 20080), and this project can now be closed out. BACKGROUND: A new pump mixing system was installed for the sludge blending tank to mix and blend the primary and secondary sludge prior to being pumped to the centrifuges for dewatering. This system was needed to improve incinerator performance and reduce operating costs. The contract also included seven smaller projects, namely overflow piping between the Sludge Blending Tank and the Emergency Sludge Storage Tank, a monorail and hoist system for the existing submersible mixers in the Emergency Sludge Storage Tank, piping relocations in the Solids Conditioning Building MCC room, hot water flushing for the centrifuges, carbon filters for the Furnace Control room HV AC system, additional exit doors for the MCC room, and modifications to the solids conditioning electrical system to improve reliability. See the 1990-91 Capital Improvement Budget, pages TP-33 and TP-34 for additional information. The construction contract was awarded to the lowest responsible bidder, Monterey Mechanical Company, Oakland, on June 21, 1990. Monterey Mechanical Company was issued a Notice to Proceed on July 25, 1990. The original contract completion date was July 27, 1991. The contract work was completed ahead of schedule with beneficial use of the new facilities occurring on May 10,1991. The total budget for the project was $1,833,966. The total completed project cost is $1,698,053. Staff is closing out the project account which will result in $135,913 being returned to the Treatment Plant Program. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. RE WE WED AND RECOMMENDED FOR BOARD ACDON 1302A-7/91 MH RAB INITIATING DEPTJDIV. '~ RSK f/4 JSM MJ PAGE 1 OF 1 APPROVE AGREEMENT WITH COLUSA COUNTY FOR ASH DISPOSAL NO. 4. CONSENT CALENDAR g. DATE August 27, 1 991 TYPE OF ACTION AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENT SUBMITTED BY William E. Brennan, PI n erations Division Mana er INITIATING DEPTJOIV. Plant Operations Department/Operations ISSUE: The Board of Directors must approve agreements with other government agencies. BACKGROUND: District staff has negotiated an agreement for disposal of ash at the Evans Landfill, which is owned and operated by Colusa County. In the past the District has disposed of ash at this site by using a trucking company that has a contractual relationship with Colusa County. The direct agreement with Colusa County will allow the District to competitively price other trucking firms for this purpose. The Evans Landfill site will continue to serve as a backup to the preferred method of ash recycling at Port Costa Materials. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with Colusa County for disposal of ash. REVIEWED AND RECOMMENDED FOR BOARD ACTION ._._--~--------"------"._------------""-----_._---"-_.--.....".".--...-... ----..-----." PAGE 1 OF 1 AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR BENJAMIN BELL, INSTRUMENT TECHNICIAN, THROUGH JANUARY 1, 1992 NO. 4. CONSENT CALENDAR h. DATE August 26, 1991 TYPE OF ACTION AUTHORIZE LEAVE artment Mana er INITIATING DEPT JOIV. Plant Operations Department ISSUE: Board approval is required for an employee Medical Leave of Absence without pay for longer than 30 days. BACKGROUND: Benjamin Bell, Instrument Technician, has been off work since August 24, 1990, for medical reasons. After Mr. Bell's paid leave was depleted, the Board granted him several Leaves of Absences without pay: one on November 15, 1990 and, subsequently, another on May 30, 1991. Additional time is required for Mr. Bell to resolve his medical condition. It is requested that the Board extend Mr. Bell's Medical Leave of Absence without pay until January 1, 1992, to allow further evaluation of his medical condition. The department can accommodate Mr. Bell's request. RECOMMENDATION: Extend Medical Leave of Absence without pay for Benjamin Bell, Instrument Technician, through January 1, 1992. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 CRF ~ ....---'--T --~--"--'-~------'-~'-'---"-'-'_._-~-----""----,.-- PAGE OF 2 BOARD MEETING OF September 5, 1991 NO. 6. ENGINEERING a. DATE August 29,1991 TYPE OF ACTION SUI3JECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. FOR PROPERTY-RIGHTS ACQUISITION SERVICES ON VARIOUS CAPITAL AND O&M PROJECTS IN AN AMOUNT NOT TO EXCEED $120,000 AUTHORIZE AGREEMENT SUBMITTED BY Curtis W. Swanson Principal Engineer INITIATING DEPT.!DIY. Engineering Departmentl Engineering Division ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute a professional services agreement in an amount greater than $50,000. BACKGROUND: The District is undertaking an increasing number of capital projects to repair, replace, or increase the capacity of portions of the collection system. Permanent and temporary property rights (easements, rights of way, etc.) are required to construct these projects. Because of the increase in the number of collection system projects and the increasing complexity of obtaining property rights in developed areas, the District has been using the services of a property- rights acquisition firm, Associated Right of Way Services, Inc. (AR/WS), to acquire the needed property rights. AR/WS was selected from three candidate firms based on its response to a request for proposals in mid-1989. An initial contract with AR/WS was executed in July 1989, and the firm has provided property-rights acquisition services on several capital projects, including the Hall Drive Sewer Replacement Project, Arlene Drive Sewer Replacement Project, the Martinez Subbasin 5 Lower Sewer Replacement Project, and the A-Line Pleasant Hill Relief Interceptor Project. Currently, AR/WS is working on 26 property-rights acquisition projects. . AR/WS is also working to clear encroachments on existing District sewer easements to allow sewer repairs and preventive maintenance. Staff recommends that an umbrella contract be executed with AR/WS to cover services over the next 15 months. Future property-rights acquisition projects include the Overhill Drive Sewer Renovation, 1-680 Sewer Relocations, Lafayette Sewer Improvements, Lakewood Subbasin Renovations, and Phase II of Watershed 23 Sewer Renovation. The AR/WS scope of services includes property-rights consultation with District staff, appraisal, title research, and negotiation. As part of the 1991-92 fiscal year Personnel Budget request, the Engineering Department will hire an Engineering Assistant specifically to work .on property-rights issues. The Engineering Assistant will perform staff work and straightforward negotiations that are more efficiently done in-house than by AR/WS. AR/WS will handle the more complex property issues requiring a higher level of expertise. REVIEWED AND RECOMMENDED FOR BOARD ACTION CWS DRW RAB t()/kJ j)~ 1302A-7/91 .--------r SUBJECT ..........................................'...................................'......................................'...-......-.....-...','.'.-,..'........,','.'." .....Sls.,ml.II....lf.lm.&m..... AUTHORIZE EXECUTION OF AN AGREEMENT WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. FOR PROPERTY-RIGHTS ACQUISITION SERVICES ON VARIOUS CAPITAL AND O&M PROJECTS IN AN AMOUNT NOT TO EXCEED $120,000 PAGE 2 OF DATE 2 August 29,1991 A cost reimbursement contract has been negotiated with AR/WS to continue to provide property- rights acquisition services for District projects. The cost ceiling for this proposed agreement is $120,000, and this ceiling is estimated to be sufficient to cover the needed services through the remainder of 1991 and 1992. Costs for AR/WS services will be charged to specific capital project accounts as appropriate. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost reimbursement agreement with AR/WS with a cost ceiling of $120,000. 13028-7/91 . --------,-