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Home My WebLink AboutAGENDA BACKUP 09-19-91 ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS 1111111111:1::11111:1 BOARDMEETI~~~ember 19, 1991 SUBJECT PAGE 1 OF 2 NO. 3. CONSENT CALENDAR b. QUITCLAIM SEWER EASEMENT TO HAROLD W. DORNSIFE~ ET UX, JOB 890, ORINDA AREA DATE September 10, 1991 TYPE OF ACTION APPROVE QUITCLAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV. Engineering Department/Construction Division ISSUE: Mr. & Mrs. Dornsife have requested the District to quitclaim the subject easement. BACKGROUND: The subject easement was created in May 1962, and an 8-inch sewer pipe was originally installed shortly thereafter. Mr. & Mrs. Dornsife recently decided to remodel their home. During the surveying of the parcel and layout of the new building location, the surveyor determined that our sewer pipe was installed outside of the easement. Mr. & Mrs. Dornsife have granted a replacement easement in the proper location in exchange for the District's quitclaiming the existing easement. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Board of Directors' approval of this project will constitute agreement with this determination unless otherwise indicated. RECOMMENDATION: Approve Quitclaim Deed to Harold W. Dornsife, et ux, Job 890, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 DH JSM RAB INITIATING DEPT.lDIV. "V /111 HAC-IENOR C/li!Cl..E I . 7'OrRL N39"/Z'~E . 1S7.8Z' 0' I' / '/ / OO-ev: ~ I 'I :s/...c-€ t ~ '/f; ~ .... PA. .. ~\ /l,l;iL"EPL~9€1vl RCE:L 'e' ~ o~o~/ / (~:^'tE'FlE:~~T CASE=.' ~ ...,0 / 7L-- __ V.c. SEVV~ EXISTING M€Nr i ~ r,,/I, "'___... --___ PIPELlNE)- ; ~ ~ 4 --__ ----. -- . ~ / ~~~~G~, Ql.!ITCLAIM i ~G c>~.s:::<>~ SE WER " ~ ~ ~~~ EASEMENT; ni O~1< ~ l:'? .... t 6l ~'l' -c. ... (? '1-", G- " ---0. QUITCLAIM EASEMENT JOB 890 PARCEL 1 ORINDA AREA Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 ..'1"""""':11::"""':\:5::':':'''''::1':'.1.::::.:.:.:::I:::::.:::::::.::':::m:::.::::::::{....I.:'::::::::.:}':"\:I::::::::::::.:::::::::"":&:"':':"'="" . '" . "...... .. .... .. ... .... '" . :.: ..... .':';', ..... ;.;. ,.;.: ;.:.:: . .:.:-:. ',' -'. '.:. ',' : ....: .....; . . .'.. . '...... ......... . ., 'n' ,. ..._ .... ... . . .. . . . . n. ..,....... . .... . . _, .... .. . .. .... .. ... ". -.. ... ... .... - ..... .... .. . . .... . " ... .. .... ... ..... ... .. .... . ......... ... ... ..... .... ::;:::;:;:;:;:;:;:::::::::::::::::::::::;:::::;:;:::::::;:::::::::;:::::::::::;:::::::::::::::::::::::;:::;:::::;:;:;:;:::::::;:;:;:;:;:::::::::::;:::::;:;:::::; BOARD MEETING OF Se tember 19 1991. NO. 3. CONSENT CALENDAR c. SUBJECT DATE APPROVE LICENSE FOR USE OF DISTRICT-OWNED PROPERTY WITH TED J. FRERICKS FOR PARKING PURPOSES IN THE PACHECO AREA, JOB NOS. 1 541 AND 161 8 1 TYPE OF ACTION APPROVE AND EXECUTE LICENSE SUBMITTED BY INITIATING DEPTJDIV. Dennis Hall, Associate Engineer Engineering Department/Construction Division ISSUE: District staff has completed negotiations with Mr. Frericks for the use of District-owned property for parking purposes. Board of Directors' approval is required to finalize a license agreement for parking purposes. BACKGROUND: The subject property is a strip of land, 30 feet wide and 620 feet long, purchased by the District in 1961. A portion of the District's A-line was subsequently installed in this strip of land. The property adjoins a commercial/light industrial park owned by Mr. Frericks, known as the Concord Commerce Center. The District's property has been used for parking at no cost since a letter of permission was executed by the District in 1964. District staff has determined that the subject parcel of land should be treated the same as other District- owned land; Le., rented when possible with insurance and liability protection provided by the licensee. The license provides for an initial term of 10 years and an initial yearly license fee of $1,865. An adjustment of the license fee every five years is also provided. The license protects the District from all liability and claims for damages for injury to any person or persons or property of any kind. The licensee has provided a certificate of insurance in the aggregate amount of $2,000,000. The District can cancel the license with 30 days' written notice. This project has been evaluated by staff and determined to be exempt from the California Environmental Ouality Act (CEOA) under District CEOA guidelines, Section 18.6. RECOMMENDATION: Approve the license with Ted J. Frericks, Job Nos. 1541 and 1618 and authorize the President of the District Board of Directors and the Secretary of the District to execute said license. RE WE WED AND RECOMMENDED FOR BOARD A CDON INITIATING D~V. 1302A-7/91 DH /I/J! JSM fftS RAB ~ m a\ ~ ~ m Q) co o eOJ :IJm _:IJ <:IJ m-< SECOND AVENUE \ '1 -'n .1-:\1 ~ r3 PARKING LOT LICENSE CONCORD COMMERCE CENTER PACHECO AREA ---r---.'~-_._-~-_._--'-'_.'-'" - SUBJECT AUTHORIZATION FOR P.A. 91-11 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT SUBMITTED BY Dennis Hall, Associate Engineer Parcel No. Agency Area Owner/Address Parcel No. & Acreage 91-11 Danville (78E7) George P. Hill, et ux 1 53 Hill Road Danville CA 94526 196-330-006 (1.01 AC.) PAGE 1 OF 2 NO. 3. CONSENT CALENDAR d. 1 DATE TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING INITIATING DEPTJDIV. Engineering Dept./Construction Division Remarks Lead Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEQA. CCCSD RECOMMENDATION: Authorize P.A. 91-11 to be included in a future formal annexation. INITIATING DEPT.lDIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION t<Q1Y flI# f!fJ 1302A-7/91 DH JSM RAB --.-.-----,------..-..---....--.---.---------..... ~rJ~' ~~: J , IW'P. ,~<,. ~j ...:'; ~;~ v.~ L~." ~'f;..mi'~::~i~tt~' ~ .. .~>, ::r,f:u ;~ ~~ I 1 ~I ;:::.::~:';~ ............ ............ [[~[[:Ij~~j!~lil~l~l~l:!~ ~r- 4 ". ... C'~ ... " .:;l/#h;:. .~- Z.77Ae "o,E L. IAN IIAIION ION HIIIH 'CHOOL 01 IIICT 311AC ''':'': ;1111~~~~f fi ....~ - - (> J/- . . / I T ~_:.J.... I r I 11IlIAC Mar. : t9AC ) .:::=:::: ....... ~1~1;~ I 29 AI; :;;~~: ;*~: :~~~~~~: .:::~:~:~:~ :-:.:.: :. ......... ~ Z.45AC ~iliiiiiit~::lllllll!l~:i; lAC 275 AC I. 17 At :.:":)~;,.I ~.:~ l4AC .... ~ ..J 1..._. J ..~ "'.... w '(~" . t - ~ ~\: 17 DANVILLE UNION SCHOOL D! 3TltlCT ".~' . :...:...................:.:...:.:::::::::::~w\\ l~~l~~l~~~~~~~~~~~~~~~~~~ .~::::.:.: J ~'\I .'."r~'A 91 ,~ ..tQ- __- - -..., \.,,~ ~ ~o;\ .' __- ~Io .. ;-, f". -o~ ,,0; _.~ .,. c'f o~ ~~y ~ ~~~~~~ ~",r;;.,' /' ~r44 ;:'!.-~-~ 145 c '--_. : ... ~ 155 ... . 45 -- c 140~ ~ - _.- 15 141 ~ 1--'............ lJ ...'57 ~. f~ ." ~ IlET 137 13....-/- ~ 40"'PL r "" ~iiii 17, 30 .J \37 ~ \.:.,~ ~, ~z-c- ~~~.... ' ~,~3~ 7i5 IU\ \135\ ;- .--- . '.. .OS7 AC ,.. .~ .... i,~~'f ~.:"o '\ ::~ <S-~ " C' ~~ GREEN VALLE~ SClfOOL .," +. , ~ IL;' '''./47 ~l.~~ 40 ~ : :' ~~~. :.:>~~ u .... to \\'~-\ 31 _ >>. .- ~ . · Yf/ ",-'I. 1ee? PROPOSED ANNEXATION P.A. 91-11 . N'U'~1'3 4118~ _ IZ\O \: y II SUB 4 3.Z8AC 1.31 PAGE '1 OF 2 NO. 3. CONSENT CALENDAR e. DATE September 3, 1991 TYPE OF ACTION ADOPT RESOLUTIONS SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDIV, Engineering Dept.lConstruction Division ISSUE: The Board of Directors must adopt three resolutions in order to proceed with the issuance and sale of Local Improvement District (LID) No. 58 bonds. BACKGROUND: On July 18, 1991, the Board of Directors established assessments for all property owners within the LID boundaries. Once assessments are established, state law provides for a 30-day cash payment period during which time property owners who wish to pay their assessments in lump sum can do so. Alternatively, owners can pay on a yearly basis over the life of the bonds. Cash payments reduce the amount of the bond issue required to be sold to the public to fund the LID's expenditures. The 30-day cash payment period expired on August 28, 1991, and assessments remaining unpaid have been determined and are shown on Attachment 1. Of the 31 properties within the LID Boundary, 9 property owners paid a total of $73,932.93 during the cash payment period. It is now appropriate for the Board to adopt the following resolutions: 1. Resolution determining assessments remaining unpaid 2. Resolution authorizing issuance of bonds 3. Resolution ordering sale of bonds Bond Counsel, Sturgis, Ness, Brunsell & Sperry, will make arrangement for the sale of the bonds after the resolutions are adopted. Mark Pressman and Associates has been selected to underwrite the bond issue. RECOMMENDATION: Adopt resolutions for the following actions: 1 . Determination of assessments remaining unpaid 2. Authorize issuance of bonds 3. Order sale of bonds REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB INITIATING DEPTJDIV. 1302A-7/91 J(), r DH #11 ;w . .-------r-----..-.--.............----.---. ATTACHMENT NO.1 UNPAID ASSESSMENTS Camino Amigo Assessment District (L.I.D. No. 58) Assessment Number Parcel Description Owner ------------------------------------------------------------------------------------------------ Assessment Amount ------------------------------------------------------------------------------------------------ 1 201-191-002 Fitzpatrick 2 201-191-003 Maroney /Krieh 3 201-191-004 Lendvay 4 201-1 91-005 Johnson 7 201-191-008 McNamee 8 201-201-001 Strain 9 201-201-002 Stansbury 11 201-201-004 Menges 12 201-201-005 Spencer 14 201-201-007 English 16 201-202-011 Tenenberg 18 201-202-003 Malone 19 201-202-004 Huffaker 21 201-202-006 Barber 22 201-202-007 Derr 23 201-202-008 Blevins 24 201-202-009 Franke 25 201-192-001 Bledsoe 26 201-192-002 Highfill 28 201-192-004 Dyer 30 201-192-006 Constas 31 201-192-007 Murray Bond Issue Amount CD/Position Paper/Attach1.58 $ 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 8,214.77 $180,724.94 PAGE 1 OF 5 NO. 4. ADMINISTRATIVE a. DATE RECEIVE THE 1990-1991 ANNUAL REPORT OF THE DEFERRED AUGUST 23, 1991 COMPENSATION PLAN ADVISORY COMMITTEE TYPE OF ACTION RECEIVE ANNUAL REPORT SUBMJ1T.EQ BY . walter N. Funasakl Finance Officer INITIATING DEPTJDIV. Administrative/Finance and Accounting ISSUE: The Deferred Compensation Plan Advisory Committee (Committee) respectfully submits its annual report to the Board of Directors and Plan participants. BACKGROUND: The Board of Directors approved the establishment of the Committee in January 1982. The scope of activities of the Committee includes submission of an annual report to the Board of Directors and Plan participants. The annual report of the Committee for 1990-1991 is submitted herewith. RECOMMENDATION: Receive the annual report of the Deferred Compensation Plan Advisory Committee for 1990-1 991 . RE WE WED AND RECOMMENDED FOR BOARD ACDON / INITIATING DEPTJDIV. . ~t.< ~-L-/ \~\ 1302A-7/91 WNF PM ADS/Position Papers #2/AnnRpt.PP Central Contra Costa Sanitary District DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT JULY 1990 -JUNE 1991 The Deferred Compensation Plan Advisory Committee (the Committee) was established by the Board of Directors to facilitate the internal administration of the District's Deferred Compensation Plan. The scope of the Committee's activities encompass the following: . Establish internal District administrative procedures within the provisions of the Deferred Compensation Plan document. . Educate participants regarding the Plan provisions by issuing a handbook which summarizes the Deferred Compensation Plan, and responding to queries from participants. . Review accountability by the Program Administrators, Hartford Life Insurance Company (Hartford) and Great Western Bank (Great Western), and respond to participants' queries regarding accuracy or propriety of account balances. . Review participants' requests for emergency withdrawal of funds. . Review investment performance of the Deferred Compensation Plan on an annual basis. Committee Accomplishments The following activities were completed by the Committee during July 1990 through June 1991. . Internal District Administrative Procedures As required by new federal regulations, a separate Deferred Compensation Plan program for part-time, student, and temporary employees was approved by the Board of Directors for implementation effective July 1991. Contributions to participants' accounts in this program will be by payroll withholdings. The program is administered by Great Western Bank. . Education of Particioants Plan participants were informed of a new law which requires that the current $100,000 limit of federal insurance on each participant's savings account in deferred compensation plans be changed after January 29, 1992; after this date, the $100,000 coverage will only be provided for the aggregate savings accounts in the Plan, and not up to $100,000 which is "passed-through" to each participant. The Committee prepared a letter urging continuation of the $100,000 pass-through coverage per participant, which was circulated to participants for signature and sent to the California Senator and Congressman who sit on the decision-making -----~ 1 committees of Congress. In response to the letter, the legislators advised that during hearings this year on banking reform proposals, the House and Senate Banking Committees will consider the appropriateness of amending the Federal Deposit Insurance Act to provide the technical authority to continue the pass- through coverage. An updated Deferred Compensation Plan handbook was reprinted and distributed to Plan participants in September 1990. Representatives of Hartford and Great Western have been available on-site on a designated day each month to assist participants by providing information and responding to questions. . Review Accountabilitv bv Proaram Administrators Monthly confirmation statements and quarterly account statements are submitted to the District by Hartford and Great Western. Quarterly account statements are distributed to all participants. Notification by the District of account errors has been satisfactorily resolved by the Program Administrators. . Review Reauests for Emeraencv Withdrawals of Funds Two emergency withdrawal requests were reviewed by the Committee and recommended for approval by the Board of Directors. . Review Investment Performance A summary which presents the investment performance of the Hartford and Great Western programs for the calendar year 1990, and the first six months of 1991, is provided on Attachment I. Current Committee Activities . The District's Deferred Compensation Plan document is undergoing a careful review by the Committee to ensure conformance with the current governing tax codes and to improve accuracy and completeness. . An information sheet is being developed by the Committee for the benefit of participants separating from the District which will provide information regarding distribution requirements, payout options, and tax considerations. Conclusion During the period July 1990 through June 1991, the Committee has addressed all of the activities included in its scope of responsibilities through the conscientious efforts of all of the Committee members. The performance of Hartford and Great Western in administering the Deferred Compensation Plan during the 1990-1991 report period is considered to be satisfactory. As shown in the final two columns of Attachment I, the Hartford stock account's loss for the calendar year 1 990 of 5.1 percent underperformed the general market indices, as measured by the Dow Jones Industrials and Standard & Poors 500, which registered losses of .6 percent "and 3.1 percent, respectively. The Hartford bond account underperformed the general market index in 1990, as measured by the Shearson Lehman Bond index. For the first six months of 1991, the Hartford stock account outperformed the Dow Jones Industrial, but underperformed the Standard & Poors 500; the Hartford bond account underperformed the Shearson Lehman Bond index. The Great Western stock fund, Investment Company of America, outperformed the general market indices for calendar year 1990; Growth Fund of America and Fidelity Retirement Growth Fund underperformed the general market indices; and the Bond Fund of America underperformed the market index. For the first six months of 1991, Growth Fund of America outperformed the general market indices; Investment Company of America underperformed the general market indices; Fidelity Retirement Growth Fund underperformed the Standard & Poors 500, but outperformed the Dow Jones Industrial; and the Bond Fund of America outperformed the Shearson Lehman Bond index. 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SUBJECT CONDUCT A WORKSHOP; SET OCTOBER 2, 1 991 , AS THE DATE FOR A PUBLIC HEARING TO CONSIDER CERTIFICATION OF A FINAL EIR AND APPROVAL OF RIGHT OF WAY ACQUISITION FOR THE A-LINE SEWER OVERFLOW PROTECTION PROJECT, DP 4717 DATE September 13,1991 TYPE OF ACTION CONDUCT WORKSHOP SET HEARING DATE SUBMITTED BY Tad J. Pilecki Senior Engineer INITIATING DEPT.!DIV. Engineering Department/ Engineering Division ISSUE: A workshop has been scheduled in order to facilitate the Board of Directors' review of the Final Environmental Impact Report (FEIR) for the A-Line Sewer Overflow Protection Project, District Project No.4 717. It is District practice to hold a public hearing prior to Board consideration of project approval and certification of a FEIR. BACKGROUND: The FEIR for the A-Line Sewer Overflow Protection Project has been completed. This workshop has been scheduled to provide an opportunity for staff to present specific information and to facilitate review of the FEIR. The project includes obtaining right of way (R/W) and constructing a relief interceptor sewer from the Ygnacio Valley Road/old Southern Pacific Railroad R/W intersection to the District's wastewater treatment plant. R/W acquisition will occur over the next two years in order to protect a pipeline corridor, but actual construction of Phase 1 is not scheduled to start until the year 2004. The proposed interceptor would relieve the existing A-Line, which is currently too small to contain all the water that is projected to extraneously enter the sewer system during major rainstorms. The goal of the project is to minimize future wet weather overflows in the service area of the A-Line interceptor. At the October 2, 1991, Board meeting, staff will hold a public hearing to receive comments on the FEIR. The Board will then be requested to certify the FEIR and approve the A-Line Sewer Overflow Protection Project. RECOMMENDATION: Conduct a workshop on the A-Line Sewer Overflow Protection Project at the Board of Directors' meeting on September 19, 1991. Set Wednesday, October 2, 1991, at 3 p.m. as the date and time for a public hearing to receive comments on the FEIR for the A-Line Sewer Overflow Protection Project, District Project No.4 717. RE WE WED AND RECOMMENDED FOR BOARD ACIION TJP DRW RAB ~ f!Jff 1302A-7/91 . PAGE 1 OF 1 BOARD MEETING OF September 19, 1991 NO. 6. PERSONNEL a. SUBJECT DATE September 11, 1 991 TYPE OF ACTION DENY APPEAL OF GRIEVANCE BY BETH MAPLES, ENGINEERING TECH I, IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION Personnel SUBMITTED BY Paul Morsen, Deputy General Manager INITIATING DEPTJDIV. Administrative ISSUE: In accordance with the Grievance Procedure in the current Memorandum of Understanding between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees' Local No.1, the Board of Directors may adopt, reject or modify the recommendation of an appointed neutral third party (arbitrator) in appealed grievance matters. BACKGROUND: Following the denial of her personnel advancement from an Engineering Technician I to Technician II, the union filed a grievance on behalf of Ms. Beth Maples. This grievance was heard and denied by Deputy Chief Engineer Robert Baker. After the subsequent appeal, hearing and denial of her grievance by the General Manager - Chief Engineer, Ms. Maples appealed to the Board of Directors in accordance with provisions in the Memorandum of Understanding. In acting upon the union's appeal, the Board authorized the selection of an arbitrator to hear the appeal and make a recommendation to the Board for their consideration in accordance with the Memorandum of Understanding. Mr. John Kagel served as the arbitrator and was selected by District Labor Counsel and the Union representative from a list submitted by the State of California Mediation and Conciliation Service. The arbitrator's decision has been distributed to the Board under separate cover. Mr. Kagel recommends the Board deny the greivance. The Secretary of the District notified Ms. Maples on September 4, 1991 that this issue would be on the Board's September 19, 1991 agenda. She was invited to attend if she desired. RECOMMENDATION: Deny and dismiss the appeal of Ms. Beth Maples, Engineering Technician I, as the final action of the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 ~ -T--------------------...-... -