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Home My WebLink AboutAGENDA BACKUP 08-01-91 PAGE 1 OF 1 9 NO. 3. HEARINGS DATE RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE APPLICATION SUBMITTED BY VALLEY WASTE MANAGEMENT, AND COMPLETE THE PUBLIC HEARING ON THE RATE APPLICATION SUBMITTED BY ORINDA-MORAGA DISPOSAL SERVICE, INC. JULY 29 1991 TYPE OF ACTION CONDUCT PUBLIC HEARINGS; ESTABLISH REFUSE COLLECTION TE SUBMITTED BY INITIATING DEPTJDIV. Walter Funasaki, Finance Officer Administrative/Finance and Accounting ISSUE: The refuse collection rate application submitted by Valley Waste Management was the subject of a Public Hearing on July 18, 1991, at the conclusion of which certain additional information was requested; the Public Hearing on the rate application submitted by Orinda-Moraga Disposal Service, Inc. was continued from July 18, 1991 to August 1, 1991. BACKGROUND: Applications for increases in refuse collection rates effective July 1, 1991 were submitted by Valley Waste Management and Orinda-Moraga Disposal Service, Inc. District staff analyses of the rate applications have been provided to the Board of Directors, the affected cities of Lafayette, Danville, Orinda, and Moraga, and the refuse collectors. Written comments from the four cities were provided for the Board's consideration. Both rate applications were initially reviewed at the July 8, 1991 Board Workshop. Following the conclusion of a Public Hearing on July 18, 1991 to consider the rate application of Valley Waste Management, the Board of Directors addressed each of the rate-setting issues and requested information on the effect of its decisions on the collection rates; the requested information is presented on attachments to this Position Paper. The Public Hearing to consider the rate application submitted by Orinda-Moraga Disposal Service, Inc. was continued to August 1, 1991. A notice of the continued Public Hearing was published in the Contra Costa Times on July 27, 1 991 . Vallev Waste Manaaement Following the conclusion of the Public Hearing, the Board determined that: . the Intercompany Charges allowable for rate-setting purposes should be reduced from $311,000 to $250,000 . the Quality of Service modification factor be set at 1 .00 . the Cost of Service modification factor be set at 1.00 REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPTJDIV. / ~ 1302A-7/91 WNF PM SUBJECT RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE APPLICATION SUBMITTED BY VALLEY WASTE MANAGEMENT, AND COMPLETE THE PUBLIC HEARING ON THE RATE APPLICATION SUBMITTED BY ORINDA-MORAGA DISPOSAL SERVICE, INC. 11111 111!1111:::11111111 ! PAGE 2 DATE OF 19 July 29, 1991 . the Percent Increase in Revenue Required and the resulting collection rates be computed under the alternatives of including, or excluding, the implementation of the Revenue and Expense Balancing Account. The following attachments present the effects of the above determinations; the attachment in the District staff analysis which is thereby revised is referenced in parenthesis: Attachment A - Rate Adjustment Analysis (Attachment V, page 1 of 6) This attachment includes Intercompany Charges of $250,000 as an allowable expense, and Allowable Profit which increased from $491,000 to $608,000, as a result of both modification factors being set at 1.00. The effect of including, or excluding, implementation of the $1 23,000 1 990-1 991 balancing account amount as a reduction of the 1991-1992 revenue requirement is presented. Consequently, the Percent Increase in Revenue Required increased from 15.92 percent to 16.37 percent, or to 17.34 percent, under the alternatives of including, or excluding, respectively, implementation of the balancing account. As the rate- setting decision of the Board will occur in August, the effective date of the rate increase must be August 1, 1991, and not July 1, 1991. Therefore, the Percent Increase in Revenue Required has been adjusted to 17.86 percent and 18.92 percent, respectively, to provide for collection of the annual revenue requirement over eleven months. Attachment B - Computation of Allowable Profit (Attachment V, page 2 of 6) The profit per customer base year value of $11.87 was incremented to $12.33 by the Consumer Price Index (CPl). Application of modification factors of 1.00 results in the use of $12.33 as the profit per customer; as a consequence, Allowable Profit increased from $491,000 to $608,000. Attachment C - Schedule of Current, Requested, and Computed Collection Rates--Balancing Account Implemented (Attachment VI, page 1 of 2) The schedule of collection rates computed on the basis of the revised 17.86 percent increase, if the balancing account is implemented, described under Attachment A above, is presented. Attachment 0 - Schedule of Current, Requested, and Computed Collection RatesuBalancing Account Not Implemented (Attachment VI, page 2 of 2) The schedule of collection rates computed on the basis of the revised 18.92 percent increase, if the balancing account is not implemented, described under Attachment A above, is presented. 1302B-7/91 SUBJECT RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE APPLICATION SUBMITTED BY VALLEY WASTE MANAGEMENT, AND COMPLETE THE PUBLIC HEARING ON THE RATE APPLICATION SUBMITTED BY ORINDA-MORAGA DISPOSAL SERVICE, INC. iil!illlllllll!!!i!illl!1 I Ii! PAGE DATE 3 OF 19 July 29, 1991 Attachment E - Forecasted Income Statement for Fiscal Year Ending June 30, 1992 (Attachment I) The forecasted revenues have been revised from $14,641,000 to the $14,697,000 Total Revenue Required computed on Attachment A, in which the balancing account is implemented. Attachment F - Forecasted Revenues and Expenses for Fiscal Year Ending June 30, 1992 (Attachment II, page 1 of 5) The forecasted revenues on the two-page summary of revenues and expenses in the District staff analysis have been revised from $14,641,000 to $14,697,000, as computed on Attachment A, in which the balancing account is implemented. San Ramon Vallev School District Soecial Pilot Recvclina Proaram During the Board deliberation, Board Member Rainey indicated that the City of San Ramon has requested the approval of the District for the implementation of a special pilot recycling program by Valley Waste Management in the San Ramon Valley School District. A letter dated July 24, 1991 describing the program was submitted to the Board of Directors by Valley Waste Management and is provided as Attachment G. Under the program, Valley Waste Management would assume the refuse collection service to the schools in this school district, which heretofore was provided by the school district itself. The school district will promote and foster the ethic of recycling in its students by segregating its waste material into recyclables and garbage, and will cooperate in recycling yard and wood waste and other materials. The high percentage of recyclables generated by the school district in the form of milk and juice cartons, polyboard food trays, mixed paper, aluminum cans, and glass is intended to be sold by the refuse collector to Secondary Fibre, a recycler in Pittsburg, California. Valley Waste Management forecasted the net expense of the program for the 1991-1992 rate- setting year in an attachment to the July 24, 1991 letter to be $89,600, of which $51,800 and $37,800 would be apportioned to the District and the City of San Ramon, respectively. However, as the forecasted expenses were based on twelve months of operations, District staff has adjusted the forecasted amounts based upon a nine-and-a-half month school year. As a result, the net expense allocable to the District was reduced to $42,400, as presented on Attachment B- 1. The addition of the net expense of the San Ramon Valley School District special pilot recycling program as an allowable expense under the alternatives of including, or excluding, the implementation of the Revenue and Expense Balancing Account are shown on Attachments A-1 , B-1, C-1, D-1, E- 1 and F- 1 ; these attachments are similar to the preceding Attachments A through F in 13028-7/91 SUBJECT RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE APPLICATION SUBMITTED BY VALLEY WASTE MANAGEMENT, AND COMPLETE THE PUBLIC HEARING ON THE RATE APPLICATION SUBMITTED BY ORINDA-MORAGA DISPOSAL SERVICE, INC. lillllllllllllll /:1:111111 III PAGE 4 DATE OF 19 July 29, 1991 general format, except for the effect of the $42,400 net expense of the school district program on the Percent Increase in Revenue Required of an additional .33 percent, under both balancing account alternatives. Schools in the Walnut Creek, Lafayette, and Acalanes School Districts which are within the franchise area served by Valley Waste Management are charged for refuse collection services at standard collection rates. A special pilot recycling program for these school districts has not been proposed at this date. Mini-can Service Valley Waste Management implemented a 20-gallon mini-can service in the City of Walnut Creek at the behest of the Walnut Creek City Council effective January 1, 1991. The refuse collector indicates that 3 percent of the City's residential customers changed to the mini-can service. A number of requests for this service was received by the District from residents in the unincorporated areas of Walnut Creek following implementation of the mini-can service in the City. District staff recommends that consideration of a mini-can service be deferred until the next rate- setting year. At that time, the full effect on the single-can rate of the three-year phase-in of the uniform rate structure will have been realized, and consideration will likely be given to implementing automated collection service within a year or so which would result in a further lowering of residential collection rates. The refuse collectors should be requested to include a proposal to implement a mini-can service in next year's rate application. RECOMMENDATION: Consider the additional information provided related to the rate application submitted by Valley Waste Management and establish the 1991-1992 schedule of refuse collection rates; conduct the Public Hearing to consider the rate application submitted by Orinda-Moraga Disposal Service, Inc. and establish the 1991-1992 schedule of refuse collection rates. ADS/PoaPap#3/addlratea.pp 13028-7/91 ~ Zo ex: ::>w o~ +> uz m .q ('I) ^ N 00 0 0 0 ~ ~ ~ !:: UW ..... LO r-.. ..... 0 N N M en M N ..... 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U <( d W ------------- -------- -------.- VALLEY WASTE MANAGEMENT FRANCHISE ZONES 2, 4 AND 5 SCHEDULE OF CURRENT REQUESTED AND COMPUTED COLLECTION RATES (Balancing Account Implemented) Staff Uni form Computed Rate Current Reguested Rates Phase in Uniform Rates Rates (17.86%) Year 2 Rate ---------- -------- --------- ----------- -----------... RESIDENTIAL SERVICE: 1 32-gal. can weekly * $ 16.90 21.05 19.90 18.30 17.45 2 32-gal. can weekly * 27.10 33.75 31.95 33.95 34.90 3 32-gal. can weekly * 37.30 46.50 43.95 49.55 52.40 4 32-gal. can weekly * 47.55 59.25 56.05 65.25 69.85 5 32-gal. can weekly * 57.75 71.95 68.05 80.90 87.30 6 32-gal. can weekly * 68.00 84.75 80.15 96.55 104.75 7 32-gal. can weekly * 78.20 97.45 92.15 112.20 122.20 8 32-gal. can weekly * 88.40 110.15 104.20 127.85 139.70 Each additional can--non-regular 4.20 5.25 4.95 4.95 4.95 (rr pick-up) 1 can weekly - Specia service 20.50 25.55 24.15 22.45 21.60 (hilly) areas 2 can weekly - Special service 30.70 38.25 36.20 38.10 39.05 3 can weekly - Special service 40.95 51.00 48.25 53.75 56.50 4 can weekly - Special service 51.15 63.75 60.30 69.40 73.95 1 45 gal. can 31.35 39.05 36.95 29.80 26.20 2 can 49.30 61.45 58.10 54.30 52.40 1 supercart 39.40 49.10 46.45 50.40 52.40 1 supercart-Danville 36.30 45.25 42.80 47.20 49.40 1 can townhouse 15.40 19.20 18.15 16.70 16.00 2 can 25.65 31.95 30.25 32.40 33.45 3 can 38.85 48.40 45.80 48.05 50.95 MULTI-APARTMENT SERVICE: Each apartment weekly 15.10 18.80 17.80 Each additional can weekly 10.15 12.65 11.95 Each additional can - non re~ular 5.60 7.00 6.60 (per pic -up) COMMERCIAL SERVICE: One can weekly 20.85 26.00 24.55 Each aditiona can weekly 8.25 10.30 9.70 Each additional can -- 5.25 6.55 6.20 non-regular One Cubic Yard: One time per week 78.60 97.95 92.65 Two times per week 134.35 167.40 158.35 Three times per week 190.10 236.85 224.05 Four times per week 245.85 306.35 289.75 Five times per week 300.15 374.00 353.75 Two Cubic Yards: One time per week 134.35 167.40 158.35 Two times per week 245.85 306.35 289.75 Three times per week 357.35 445.25 421.15 Four times per week 468.95 584 .30 552.70 Five times per week 580.35 723.10 684.00 Three Cubic Yards: One time per week 185.35 230.95 218.45 Two times per week 356.20 443.85 419.80 Three times per week 536.00 667.85 631. 75 Four times per week 714.70 890.50 842.35 Five times per week 881.90 1098.85 1,039.40 Four Cubic Yards: One time per week 245.85 306.35 289.75 Two times per week 468.10 583.25 551. 70 Three times per week 668.95 833.50 788.40 Four times per week 869.55 1083.45 1,024.85 Five times per week 1071. 00 1334.45 1,262.30 Six Cubic Yards: One time per week 350.45 436.65 413.05 Two times per week 700.75 873.15 825.90 Three times per week 1027.75 1280.60 1,211.30 Four times per week 1366.45 1702.60 1,610.50 Five times per week 1705.15 2124.60 2,009.70 COMPACTED REFUSE SERVICE: Per cubic yard 27.30 34.00 32.20 DROP BOX SERVICE: Seven cubic yards (dirt and rocks) 255.15 317.90 300.70 Twenty cubic yards 255.15 317.90 300.70 Thirty cubic yards 382.70 476.85 451.05 Forty cubic yards 510.40 635.95 601.55 * Includes two 32-gallon cans of garden trimmings per week and three refuse cleanups per year. Attachment C VALLEY WASTE MANAGEMENT FRANCHISE ZONES 2, 4 AND 5 SCHEDULE OF CURRENT REQUESTED AND COMPUTED COLLECTION RATES (Balancing Account Not Implemented) Staff Uniform Computed Rate Current Requested Rates Phase in Uniform Rates Rates (18.92%) Year 2 Rate ---------- -------... --------- ----------- -...-...-------- RESIDENTIAL SERVICE: 1 32-gal. can weekly * $ 16.90 21.05 20.10 18.45 17.60 2 32-gal. can weekly * 27.10 33.75 32.25 34.20 35.20 3 32-gal. can weekly * 37.30 46.50 44.35 50.00 52.85 4 32-gal. can weekly * 47.55 59.25 56.55 65.80 70.45 5 32-gal. can weekly * 57.75 71.95 68.70 81.60 88.05 6 32-gal. can weekly * 68.00 84.75 80.85 97.40 105.65 7 32-gal. can weekly * 78.20 97.45 93.00 113.20 123.25 8 32-gal. can weekly * 88.40 110.15 105.15 128.95 140.90 Each additional can--non-regular 4.20 5.25 5.00 5.00 5.00 1 can weekly - (rr pick-up) Specia service 20.50 25.55 24.40 22.65 21.75 2 can weekly - (hilly) areas Special service 30.70 38.25 36.50 38.40 39.40 3 can weekly - Sped a l servi ce 40.95 51.00 48.70 54.25 57.00 4 can weekly - Special service 51.15 63.75 60.85 70.00 74.60 1 45 gal. can 31.35 39.05 37.30 30.05 26.40 2 can 49.30 61.45 58.65 54.75 52.85 1 supercart 39.40 49.10 46.85 50.85 52.85 1 supercart-Danville 36.30 45.25 43.15 47.60 49.85 1 can townhouse 15.40 19.20 18.30 16.90 16.15 2 can 25.65 31.95 30.50 32.70 33.75 3 can 38.85 48.40 46.20 48.45 51.40 MULTI-APARTMENT SERVICE: Each apartment weekly 15.10 18.80 17.95 Each additional can weekly 10.15 12.65 12.05 Each additional can - non re~ular 5.60 7.00 6.65 (per pic -up) COMMERCIAL SERVICE: One can weeklr 20.85 26.00 24.80 Each aditiona can weekly 8.25 10.30 9.80 Each additional can -- . 5.25 6.55 6.25 non-regular One Cubic Yard: One time per week 78.60 97.95 93.45 Two times per week 134.35 167.40 159.75 Three times per week 190.10 236.85 226.05 Four times per week 245.85 306.35 292.35 Five times per week 300.15 374.00 356.95 Two Cubic Yards: One time per week 134.35 167.40 159.75 Two times per week 245.85 306.35 292.35 Three times per week 357.35 445.25 424.95 Four times per week 468.95 584.30 557.70 Five times per week 580.35 723.10 690.15 Three Cubic Yards: One time per week 185.35 230.95 220.40 Two times per week 356.20 443.85 423.60 Three times per week 536.00 667.85 637.40 Four times per week 714.70 890.50 849.90 Five times per week 881. 90 1098.85 1,048.75 Four Cubic Yards: One time per week 245.85 306.35 292.35 Two times per week 468. 10 583.25 556.65 Three times per week 668.95 833.50 795.50 Four times per week 869.55 1083.45 1,034.05 Five times per week 1071.00 1334.45 1,273.65 Six Cubic Yards: One time per week 350.45 436.65 416.75 Two times per week 700.75 873.15 833.35 Three times per week 1027.75 1280.60 1,222.20 Four times per week 1366.45 1702.60 1,625.00 Five times per week 1705.15 2124.60 2,027.75 COMPACTED REFUSE SERVICE: Per cubic yard 27.30 34.00 32.45 DROP BOX SERVICE: Seven cubic yards (dirt and rocks) 255.15 317.90 303.40 Twenty cubic yards 255.15 317.90 303.40 Thirty cubic yards 382.70 476.85 455. 10 Forty cubic yards 510.40 635.95 606.95 * Includes two 32-gallon cans of garden trimmings per week and three refuse cleanups per year. 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C I I ~l5l5 "5';;";; tTcoco W'-'- UU oIlGlGl L.L. ~ 0.0. UGIGI :Joo L. I- ^ ^ ^ ^ =-...,:::w:: VVVV N....I"'IO' 0. o 1"'1 co co 1"'1 -- ,.., .- 1"'1 -4' 0 '" N N_N,.., 0. CO 0. 0. 0. '4.: _0_0 LI'\ ..... ~ CIO--Ln -4'N-oN N_N_ o ..... ~ CIO..-.-&I'\ -4'N-oN N..-N..- 0. 0..... co _ONO o -4' -4' Ll'\I'-_O N 0-4' 0. N....N o o -4' -4' 11'\1'-.-0 NO-4'o. N....N GI .c CO L. CO > L. CO ... o I- I ~ll! ...coGf C'-Ill: S1~GI a.... L. '- co.- :J:EI- tT WoIloll oIlUlUl L. ...., ClI- GJ ~L.L.GI.c 0(00_ :'II....., :J 0.. 1-'" 0 L. I- ^ ^ ^ .....:E% V V V ....o.CO"'-o -0 cO~"";"":""; ...0 N_,..,_Ln N -..:r-""'''''''Ln 0 ONN .- ,..... .... .... '4.:--:"':"'!"'! IX! ,.,_000 11'\ '" Ie .....,.,.,..-",.., ....."'0.-4'-4' -4' .... CO o CO o o '" Ie -4'1"'1.........1"'1 ....."'0.-4'-4' -4' .... CO o CO ..... .n N-..of'\N . . . . . ,..,_000 '4.: '" 1"'1 :g RPl~~re 1"'1.... CO 1"'1 -0 o o S! RPl~~re 1"'1.... CO 1"'1 -0 ~ U CO ... o I- Ul L. GI ~ L. o Ul::l ... Ul ,- 011 GI .... .- GlUl~ 5i :\l8:l5 8. aI~~'Z GI GI CO Ill: GI ~ 011 '- >-~ U GlUlOOUlGl ClJ- L...... L. ,~ g' g. ~ :u g. .c::lW 0.. 0..0 GI > CO ... o I- Ul GI Ul C 8- X W L. Valley Waste Management 1990 N. California Blvd., Suite 20 P.O. Box 4007 Walnut Creek, California 94596 415/935-8900 ~ ~ A Waste Management Company ~f!CCl!UY![O) JUL 2 '1 1991 July 24, 1991 cccso ~:~~/"'Iy,~t' ~ t"'-'~'~_ Honorable John Clausen, and Members of the Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear President Clausen, At the July 18, 1991 rate hearing, Member Rainey requested that the Central San Board of Directors consider incorporating garbage and recycling collection for the San Ramon Valley School District in the basic garbage rates. The City of San Ramon is spearheading this request, and has previously asked Valley Waste Management to prepare a cost estimate for the program. Approximately 60% of the schools in the San Ramon Valley School District are in the Central Contra Costa Sanitary District, and 40% of the schools are in the City of San Ramon. Valley Waste Management is currently working with Secondary Fibre in Pittsburg to process a wide variety of recyclable items including: milk and juice cartons, polyboard food trays, mixed paper, aluminum, and glass. The cost for the program is detailed in the attached ProForma. It is based on the following assumptions: . 2500 tons of waste material* 80% of the waste is recyclable The Schools District would continue to own, and Valley would maintain the containers Valley will add sufficient containers to collect garbage and recyclables separately . The School District will sort materials in plastic bags as follows: milk and juice cartons polyboard food trays mixed paper - all grades garbage . The School District w.i11 work with Valley to separate and recycle yard and wood waste, and other material Valley will work with the School District on color coding the plastic bags Valley with assistance from Secondary Fibre will provide the necessary training to achieve maximum recycling a division of SAWDCO :) Attachment G Valley Waste Management 1990 N. California Blvd., Suite 20 P.O. Box 4007 Walnut Creek, California 94596 415/935-8900 ~ 'eI A Waste Management Company July 24, 1991 Honorable John Clausen, and Members of the Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear President Clausen, At the July 18, 1991 rate hearing, Member Rainey requested that the Central San Board of Directors consider incorporating garbage and recycling collection for the San Ramon Valley School District in the basic garbage rates. The City of San Ramon is spearheading this request, and has previously asked Valley Waste Management to prepare a cost estimate for the program. Approximately 60% of the schools in the San Ramon Valley School District are in the Central Contra Costa Sanitary District, and 40% of the schools are in the City of San Ramon. Valley Waste Management is currently working with Secondary Fibre in pittsburg to process a wide variety of recyclable items including: milk and juice cartons, polyboard food trays, mixed paper, aluminum, and glass. The cost for the program is detailed in the attached ProForma. It is based on the following assumptions: . 2500 tons of waste material* 80% of the waste is recyclable . The Schools District would continue to own, and Valley would maintain the containers . Valley will add sufficient containers to collect garbage and recyclables separately . The School District will sort materials in plastic bags as follows: milk and juice cartons polyboard food trays mixed paper - all grades garbage . The School District w.i11 work with Valley to separate and recycle yard and wood waste, and other material Valley will work with the School District on color coding the plastic bags . Valley with assistance from Secondary Fibre will provide the necessary training to achieve maximum recycling a division of SAWDCO Honorable John Clausen July 24, 1991 Page 2 ~ 'eJ A Waste Management Company Valley will purchase the School District's trucks for fair market value. We will solicit a written estimate as the basis for the purchase price. We estimate the price to be $90,000- $110,000 for both of the available School District trucks . Valley will be able to add containers and adjust the collection frequency and time for maximum efficiency Estimated. The School District was unable to provide us with exact tonnage. They estimate $18 per ton for disposal at Vasco Road Landfill. As you will note on the ProForma, disposal drives the price of our proposal. Although we anticipate recycling 80% of the material, the cost to dispose of the 503 tons of garbage at the Acme Transfer Station will be $30,200, compared to the $8,000 the School District would have paid at Vasco Road Landfill. Unfortunately, Valley cannot take garbage directly to Alameda County. Our other costs include truck operating, maintenance, labor, and insurance. * We are excited about saving the School District money. Even more important, we are excited. about promoting a very ambitious recycling program that will reach young students at an age where their habits can positively influence the future of our environment. /hh att cc: Paul Morsen, CCCSD Walter Funasaki, CCCSD /' Bill Lindsay, City of San Ramon April Gray, City of San Ramon Jim Landa Harriette Heibel --~_.__._~-----_. Attachment G Valley Waste Management 1990 N. California Blvd., Suite 20 P.O. Box 4007 Walnut Creek, California 94596 415/935-8900 A...\ \eJ A Waste Management Company July 24, 1991 Honorable John Clausen, and Members of the Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear President Clausen, At the July 18, 1991 rate hearing, Member Rainey requested that the Central San Board of Directors consider incorporating garbage and recycling collection for the San Ramon Valley School District in the basic garbage rates. The City of San Ramon is spearheading this request, and has previously asked Valley Waste Management to prepare a cost estimate for the program. Approximately 60% of the schools in the San Ramon Valley School District are in the Central Contra Costa Sanitary District, and 40% of the schools are in the City of San Ramon. Valley Waste Management is currently working with Secondary Fibre in Pittsburg to process a wide variety of recyclable items including: milk and juice cartons, polyboard food trays, mixed paper, aluminum, and glass. The cost for the program is detailed in the attached ProForma. It is based on the following assumptions: · 2500 tons of waste material* · 80% of the waste is recyclable · The Schools District would continue to own, and Valley would maintain the containers Valley will add sufficient containers to collect garbage and recyclables separately · The School District will sort materials in plastic bags as follows: milk and juice cartons polyboard food trays mixed paper - all grades garbage The School District w.i11 work with Valley to separate and recycle yard and wood waste, and other material Valley will work with the School District on color coding the plastic bags · Valley with assistance from Secondary Fibre will provide the necessary training to achieve maximum recycling a division of SAWDCO Honorable John Clausen July 24, 1991 Page 2 ~ \eJ A Waste Management Company . Valley will purchase the School District's trucks for fair market value. We will solicit a written estimate as the basis for the purchase price. We estimate the price to be $90,000- $110,000 for both of the available School District trucks . Valley will be able to add containers and adjust the collection frequency and time for maximum efficiency Estimated. The School District was unable to provide us with exact tonnage. They estimate $18 per ton for disposal at Vasco Road Landfill. As you will note on the ProForma, disposal drives the price of our proposal. Although we anticipate recycling 80% of the material, the cost to dispose of the 503 tons of garbage at the Acme Transfer Station will be $30,200, compared to the $8,000 the School District would have paid at Vasco Road Landfill. Unfortunately, Valley cannot take garbage directly to Alameda County. Our other costs include truck operating, maintenance, labor, and insurance. * We are excited about saving the School District money. Even more important, we are excited - about promoting a very ambitious recycling program that will reach young students at an age where their habits can positively influence the future of our environment. We look forward to discussing this proposal with you at your convenience. Si erelr rli- R~nal ~to General Manager /hh att cc: Paul Morsen, CCCSD Walter Funasaki, CCCSD /' Bill Lindsay, City of San Ramon April Gray, City of San Ramon Jim Landa Harriette Heibel ------..-.-,.--- San Ramon Valley School District ProForma 58% 42% CCCSD San Ramon Total 1 Recycling Driver @ $10.70 per hour 40 hours per week - Fringes @ 35% $17,400 $12,600 $30,000 Truck Operating Costs @ $6.00 per hour 7,300 5,300 12,600 Insurance @ $25.00 per $100 of Payroll 3,200 2,400 5,600 Truck Maintenance @ $2,000 per month 13,900 10,100 24,000 Container Maintenance 2,300 1,700 4,000 Truck Depreciation 1989 Peterbilt - 320 90,000/7 years 7,500 5,400 12,900 Recycling/Disposal: Secondary Acme Fibre Cost Revenue Per Ton Per Ton 60.00 (20.00) Estimated Total Tons per year 503 2.013 Percentage 20% 80% Total Disposal/ Recycling Costs Net 30.200 (40.300) (5,900) (4,200) (10,100) Startup Costs: Education Brochures (7,500/3 years) 1,500 1,100 2,600 Interest @ 9% (90,000 x 9%) 4,600 3,400 8,000 $51,800 $37,800 $89,600 % Increase Spread Over Entire Rate Base 0.41% 0.75% - I c:( l- +> Zc t:: OJ ::>w E 01- '<:t N '<:t en ~ ~ .s:::. 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Attachment C-1 VALLEY WASTE MANAGEMENT FRANCHISE ZONES 2, 4 AND 5 SCHEDULE OF CURRENT REQUESTED AND COMPUTED COLLECTION RATES (San Ramon Valley School District Special Pilot Recycling Program Approved) (Balancing Account Implemented) Staff Uniform Computed Rate Current Requested Rates Phase in Uniform Rates Rates (18.22%) Year 2 Rate -..-------- -------- --------- ---...------- ------..----- RESIDENTIAL SERVICE: 1 32-gal. can weekly * $ 16.90 21. 05 20.00 18.35 17.50 2 32-gal. can weekly * 27.10 33.75 32.05 34.05 34.90 3 32-gal. can weekly * 37.30 46.50 44.10 49.70 52.55 4 32-gal. can weekly * 47.55 59.25 56.20 65.45 70.05 5 32-gal. can weekly * 57.75 71.95 68.25 81.10 87.55 6 32-gal. can weekly * 68.00 84.75 80.40 96.85 105.50 7 32-gal. can weekly * 78.20 97.45 92.45 112.55 122.55 8 32-gal. can weekly * 88.40 110.15 104.50 128.20 140.10 Each additional can--non-regular 4.20 5.25 4.95 4.95 4.95 (rr pick-up) 1 can weekly - Specia service 20.50 25.55 24.25 22.50 21.65 (hilly) areas 30.70 2 can weekly - Special service 38.25 36.30 38.20 39.15 3 can weekly - special service 40.95 51.00 48.40 53.90 56.65 4 can weekly - Special service 51.15 63.75 60.45 69.60 74.20 1 45 gal. can 31.35 39.05 37.05 29.85 26.25 2 can 49.30 61.45 58.30 54.45 52.55 1 supercart 39.40 49.10 46.60 50.55 52.55 1 supercart-Danville 36.30 45.25 42.90 47.30 49.55 1 can townhouse 15.40 19.20 18.20 16.80 16.05 2 can 25.65 31.95 30.30 32.50 33.55 3 can 38.85 48.40 45.95 48.20 51.10 MULTI-APARTMENT SERVICE: Each apartment weekly 15.10 18.80 17.85 Each additional can weekly 10.15 12.65 12.00 Each additional can - non re~ular 5.60 7.00 6.60 (per pIC -up) COMMERCIAL SERVICE: One can weekly 20.85 26.00 24.65 Each aditiona can weekly 8.25 10.30 9.75 Each additional can -- 5.25 6.55 6.20 non-regular One Cubic Yard: One time per week 78.60 97.95 92.90 Two times per week 134.35 167.40 158.85 Three times per week 190.10 236.85 224.75 Four times per week 245.85 306.35 290.65 Five times per week 300. 15 374.00 354.85 Two Cubic Yards: One time per week 134.35 167.40 158.85 Two times per week 245.85 306.35 290.65 Three times per week 357.35 445.25 422.45 Four times per week 468.95 584.30 554.40 Five times per week 580.35 723.10 686.10 Three Cubic Yards: One time per week 185.35 230.95 219.10 Two times per week 356.20 443.85 421.10 Three times per week 536.00 667.85 633.65 Four times per week 714.70 890.50 844.90 Five times per week 881. 90 1098.85 1,042.60 Four Cubic Yards: One time per week 245.85 306.35 290.65 Two times per week 468.10 583.25 553.40 Three times per week 668.95 833.50 790.85 Four times per week 869.55 1083.45 1,028.00 Five times per week 1071.00 1334.45 1,266.15 Six Cubic Yards: One time per week 350.45 436.65 414.30 Two times per week 700.75 873.15 828.45 Three times per week 1027.75 1280.60 1,215.00 Four times per week 1366.45 1702.60 1,615.40 Five times per week 1705 . 15 2124.60 2,015.85 COMPACTED REFUSE SERVICE: Per cubic yard 27.30 34.00 32.25 DROP BOX SERVICE: Seven cubic yards (dirt and rocks) 255.15 317 . 90 301.65 Twenty cubic yards 255.15 317 . 90 301.65 Thirty cubic yards 382.70 476.85 452.45 Forty cubic yards 510.40 635.95 603.40 * Includes two 32-gallon cans of garden trimmings per week and three refuse cleanups per year. --'-'--"-'--"--'--'-r" .--------...--..-- Attachment 0-1 VALLEY WASTE MANAGEMENT FRANCHISE ZONES 2, 4 AND 5 SCHEDULE OF CURRENT REQUESTED AND COMPUTED COLLECTION RATES (San Ramon VaLLey SchooL District SpeciaL PiLot RecycLing Program Approved) (BaLancing Account Not ImpLemented) Staff Uniform Computed Rate Current Requested Rates Phase in Uniform Rates Rates (19.28%) Year 2 Rate ---.........-..- -------- --------- ----------- ---..oo-----..... RESIDENTIAL SERVICE: 1 32-gaL. can weekLy * $ 16.90 21.05 20.15 18.50 17.65 2 32-gaL. can weekLy * 27.10 33.75 32.30 34.35 35.35 3 32-gaL. can weekLy * 37.30 46.50 44.50 50.15 53.00 4 32-gaL. can weekLy * 47.55 59.25 56.70 66.05 70.70 5 32-gaL. can weekLy * 57.75 71.95 68.90 81.85 88.35 6 32-gaL. can weekLy * 68.00 84.75 81.10 97.70 106.00 7 32-gaL. can weekLy * 78.20 97.45 93.30 113.55 123.70 8 32-gaL. can weekLy * 88.40 110.15 105.45 129.40 141.35 Each additionaL can--non-reguLar 4.20 5.25 5.00 5.00 5.00 (rr pick-up) 20.50 25.55 22.70 21.85 1 can weekLy - Specia service 24.45 (hilLy) areas 30.70 38.25 36.60 38.55 39.50 2 can weekLy - SpeciaL service 3 can weekLy - SpeciaL service 40.95 51.00 48.85 54.40 57.20 4 can weekLy - SpeciaL service 51.15 63.75 61.00 70.25 74.85 1 45 gaL. can 31.35 39.05 37.40 30.15 26.50 2 can 49.30 61.45 58.80 54.95 53.00 1 supercart 39.40 49.10 47.00 51.00 53.00 1 supercart-DanviLLe 36.30 45.25 43.30 47.75 50.00 1 can townhouse 15.40 19.20 18.35 16.95 16.20 2 can 25.65 31. 95 30.60 32.80 33.90 3 can 38.85 48.40 46.35 48.65 51.55 MULTI-APARTMENT SERVICE: Each apartment weekLy 15.10 18.80 18.00 Each additional can weekly 10.15 12.65 12.10 Each additionaL can - non re~uLar 5.60 7.00 6.70 (per pic -up) COMMERCIAL SERVICE: One can weekLy 20.85 26.00 24.85 Each aditiona can weekLy 8.25 10.30 9.85 Each additionaL can -- 5.25 6.55 6.25 non-regular One Cubic Yard: One time per week 78.60 97.95 93.75 Two times per week 134.35 167.40 160.25 Three times per week 190.10 236.85 226.75 Four times per week 245.85 306.35 293.25 Five times per week 300.15 374.00 358.00 Two Cubic Yards: One time per week 134.35- 167.40 160.25 Two times per week 245.85 306.35 293.25 Three times per week 357.35 445.25 426.25 Four times per week 468.95 584.30 559.35 Five times per week 580.35 n3.10 692.25 Three Cubic Yards: One time per week 185.35 230.95 221.10 Two times per week 356.20 443.85 424.90 Three times per week 536.00 667.85 639.35 Four times per week 714.70 890.50 852.50 Five times per week 881.90 1098.85 1,051.95 Four Cubic Yards: One time per week 245.85 306.35 293.25 Two times per week 468. 10 583.25 558.35 Three times per week 668.95 833.50 797.90 Four times per week 869.55 1083.45 1,037.20 Five times per week 1071. 00 1334.45 1,2n.50 Six Cubic Yards: One time per week 350.45 436.65 418.00 Two times per week 700.75 873.15 835.85 Three times per week 1027.75 1280.60 1,225.90 Four times per week 1366.45 1702.60 1,629.90 Five times per week 1705.15 2124.60 2,033.90 COMPACTED REFUSE SERVICE: Per cubic yard 27.30 34.00 32.55 DROP BOX SERVICE: Seven cubic yards (dirt and rocks) 255.15 317.90 304.35 Twenty cubic yards 255.15 317.90 304.35 Thirty cubic yards 382.70 476.85 456.50 Forty cubic yards 510.40 635.95 608.80 * Includes two 32-galLon cans of garden trimmings per week and three refuse cleanups per year. ........ 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Gl ~ ... o <JI::J ... <JI ,- o/S Gl .... .- Gl<JI~ CGl~C Gl )( !to 8. aI ~ VI 'z Gl Gl III a&: CU - oil "- >-~ U Gl<JIOO<JIGl _CU_L.....L.. .~ g'2-~:U 2- .<:::J W 0..0.. 0 Gl > <JI Gl <JI C 8. )( W ... -0 -0 N o I'- or- cq ll' :g CO o CO o CO ~ ll' CO ~ o CO P'\ -0 ~ III ... o ~ PAGE 1 OF 4 NO. . BIDS AND AWARDS DATE Juty 29,1991 REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF DISTRICT PROJECT NO. 20069, HEADWORKS FACILITIES EXPANSION PROJECT TYPE OF ACTION REJECT ALL BIDS SUBMITTED BY Douglas J. Craig Senior Engineer INITIATING DEPTJOIV. Engineering Departmentl Engineering Division ISSUES: OnMay 23, 1991, sealed proposals were received and opened for the construction of the Headworks Facilities Expansion Project, District Project No. 20069. The Board of Directors must award the contract or reject all bids. BACKGROUND: The Headworks Project consists of a new influent structure that will receive wastewater flows from the future Pleasant Hill and "A" line interceptors, a new influent pump station with flow metering and screenings removal, and a new discharge structure that will convey wastewater to either the primary clarifiers or directly to the wet weather holding ponds for short-term storage. Other components include an electrical substation, odor control system, septage disposal facility, screenings handling facility, shop building, and vehicle and equipment storage yard. The new headworks facilities will be located in the area of the existing headworks, "as shown in Attachment 1. Design for the Headworks Project was completed, and the project was advertised for construction on March 28 and April 9, 1991. Four bids ranging from $27,848,862 to $30,990,000 were received on May 23, 1991. The Engineer's estimate was $24,670,000. A summary of bids is shown in Attachment II. The contract completion time for the project is 945 days (31.5 months). This unusually long construction period is due to the staging complications of keeping present facilities running while constructing new facilities. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that the lowest responsible bidder is Dan Caputo Company with a bid price of $27,848,862. The low bid is 12.9 percent over the engineer's estimate. The estimated total project cost in the 1991-92 Capital Improvements Budget (CIB) is $34,360,000. Funds for construction of the Headworks Project were not authorized by the Board of Directors when the 1990-91 CIS was adopted due to the magnitude of the project, the preliminary nature of the cost estimate, and its schedule, which called for bidding late in the fiscal year. DJC DRW RAB 4:NG ROGER J. DOLAN REVIEWED AND RECOMMENDED FOR BOARD ACTION ,~ D~ ;/!JjJ SUBJECT ................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . 1IIIIIJIIII:I:lllelll REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF DISTRICT PROJECT NO. 20069, HEADWORKS FACILITIES EXPANSION PROJECT PAGE DATE 2 OF 4 July 29,1991 The additional cost of the Headworks Project over that planned in the 1991 Capital Improvement Plan (CIP), together with other currently planned CIP project expenditures, would result in a projected minimum Sewer Construction Fund balance of approximately $15 million or $5,000,000 below the target minimum of $20,000,000. The bid instructions indicate that the contract should be awarded by July 12, 1991. However, the District has reached agreement with the lowest responsive and responsible bidder, Dan Caputo Co., to extend the date of award to 5 p.m., August 15, 1991, to allow the District to conduct value engineering investigations to determine whether it should award the contract or reject all bids. A value engineering evaluation of the design was held during the week of July 22, 1991. Based on the results of the value engineering, it was determined that by redesigning portions of the project and rebidding, at least $3,000,000 could be saved. Therefore, staff believes that it would be in the District's best interest to reject all bids, incorporate design changes, and rebid the project at a later date. Staff will proceed with the redesign effort in light of the value engineering investigation. RECOMMENDATION: Reject all bids received for construction of District Project No. 20069, Headworks Facilities Expansion Project. 13028-7/91 .. --.--.---,.----.--.............. , Paqe 3 of 4 ATTACHMENT I " U' NEW HEADWORKS , -,--..-.......----------- PROJECT NO. \;enlra. ~on'lra \;osta ~anltary District SUMMARY OF I 'B HEADWORKS FACILITIES IMPROVEMENTS PROJECT 20069 .. . Page 4 of ATT ACHt1ENT DATE May 23. 1991 ENGR. ~T. $ 24,670,000 LOCATION TreatMent Plant .: ~!>I BIDDER (Nome, terephone & ocIelress) I BID PRle. I 1 Dan Caputo Co. (408 ) 227-7000 ~ 27.848.86' nn I 202 Lewi s Rd., San Jose, CA. 95111 .-- 2 Kaweah Construction Co. (916 ) 739-6830 ~ 29,320,000.00 4141A Power Inn Rd., Sacramento, CA . 95826 - 3 Monterey Mechanical Co. (415 ) 632-3173 . ~ 30~582,OOO.00 8275 San Leandro St., Oakland", CA 94621 - - . 4 Homer J. Olsen Inc. (415 ) 489-1661 ~ 30,990~000.00 35500 Olsen Way, Union City, CA 94587 ( ) ~ ( ) $ f0- r . ) "$.. .. ( ) $: - ( ) $ ( ) - $ ( ) $ fo- ( ) $ 81DS OPENED BY Jo.yce E. Murphy DATE 5/23/91 SHEET NO. 1 OF1 ZIO.../.. PAGE 1 OF 6 NO. SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO ARNTZ BUILDERS FOR THE OFFICE SPACE IMPROVEMENTS, D.P. 20083; AUTHORIZE EXECUTION OF AN AGREEMENT WITH DESIGN SERVICES, INC. 4b. BIDS AND AWARDS DATE July 29, 1991 TYPE OF ACTION AUTHORIZEAW ARD UTHORIZE AGREEMENT SUBMITTED BY David Reind 1/ Associate Engineer Kent Von Aspern/Sr. Eng. Assistant INITIATING DEPTJDIV. Plant Operations Department/ Eng. Department/Eng. Division ISSUE: On July 17, 1991, bids were opened for the construction of District Project No. 20083, Office Space Improvements. The Board of Directors must authorize award of the contract or reject bids within 50 days of the opening of bids. Authorization by the Board is required to execute consulting engineering agreements for amounts greater than $50,000. BACKGROUND: The Office Space Improvements Project is a combination of two separate office projects which have been combined for economy of construction and ease of contract administration. The first project is the Engineering Office Space Expansion Project which provides additional office space by expanding into the basement/garage area of the Headquarters Office Building (HOB) and remodels existing office spaces on the first and second floors of the building. The second project is the Plant Office Expansion Project which will consolidate plant operating and maintenance staff and will replace office space which will be lost due to future construction. The Plant Operations Department office area will be expanded to the north of the existing area to provide an additional eight office spaces. The Engineering Office Space Expansion Project will accomplish the following: · Provide new offices for 10 personnel currently located in trailers . Provide space for five future offices · Provide a new Planning Division library, a new lunch area, a new conference room, and a new computer work area · Remodel office space for 35 employees, including a reduction in office sizes to increase building capacity, and an improvement in office working conditions by use of space saving furniture and adding walls to 15 offices for noise control · Remodel Permit Area to accommodate new computer terminals and increased staff · Improve and expand the building maintenance shop The Plant Office Space Expansion will accomplish the following: · Provide seismic bracing for the north wing . Provide an office for the new Plant Maintenance Division Manager · Relocate eight offices from treatment plant locations to the Plant Administration area · Improve the North Wing office layout RE VIE WED AND RECOMMENDED FOR BOARD ACTION ~7~ )}-/ e- 4/<kJ t7l+f) 1302A-7/91 DR/KVA DJC DP'" PJl,B -~-_.._-_.._- ..---- .-......---.---.,---.---.... -......-....-..........--...-........-- ....---.-.......-......-.-...--......-.--.- AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO ARNTZ BUILDERS FOR THE OFFICE SPACE IMPROVEMENTS, DP 20083; AUTHORIZE EXECUTION OF AN AGREEMENT WITH DESIGN SERVICES, INC. 1::11111111!1111111111111111111 SUBJECT PAGE DATE 2 OF 6 July 29,1991 · Provide an improved sampling room for the laboratory · Provide an improved space for the Atomic Absorption instruments in the laboratory. Attachment 1 shows the areas where the project work will be performed. A Notice to Contractors inviting sealed bids was published on June 4 and 11, 1991. Five bids, ranging from $990,000 to $1,199,333 were received on July 17, 1991. A summary of the bids received is shown in Attachment 2. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that the lowest responsible bidder is Arntz Builders for the amount of $990,000. The engineer's estimate for construction of this project is $1,250,000. The total project cost is estimated to be $1,624,550 as shown in Attachment 3. The project specifications call for a construction period of 10 months. This extended period is necessary because of the need to phase the work to house District staff during construction.. The bid includes an early completion bonus provision (as well as liquidated damages) to encourage the contractor to minimize the time necessary to complete the work so as to reduce the disruption on District operations. The District Office Space Improvements Project was approved by the Board of Directors in June 1991 as part of the fiscal year 1991-1992 Capital Improvement Budget (CIB) adoption (pages TP-8 through TP-1 0 and GI-20 to GI-21); the CIB includes an allowance of $600,000 for the POD improvements and $712,000 for the HOB improvements. The current total project cost budget of $1,624,550 exceeds the CIB estimate by approximately $300,000. This is due primarily to three factors, 1) the construction contingency of $152,250 was omitted from the CIB estimate, 2) an early completion incentive of $25,000 was added to the construction contract, and 3) additional seismic bracing amounting to $125,000 was required for the POD improvements. The project has been determined to be exempt from the California Environmental Quality Act (CEQA) under District CEOA guidelines Section 18.2 as it consists of minor alterations and additions to an existing structure. District staff will administer the construction contract. Shop drawing review and a portion of the office engineering services will be performed by Mackinlay/Winnacker/McNeil and Associates and by Intarch Design Associates; these firms have specialized knowledge of the project design. Board approval of agreements with these firms is not required because the amount of each agreement is less than $50,000. Construction inspection will be provided by 1302B.7/91 . ---"--.,'.'-"---. . AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO ARNTZ BUILDERS FOR THE OFFICE SPACE IMPROVEMENTS, DP 20083; AUTHORIZE EXECUTION OF AN AGREEMENT WITH DESIGN SERVICES, INC. I:illllllllllllllllllllllllllll SUBJECT PAGE DATE 3 OF 6 July 29, 1991 Design Services Incorporated (DSI) who has satisfactorily performed on other District projects. A cost reimbursement agreement has been negotiated with DSI with a cost ceiling of $97,500. RECOMMENDATIONS: 1) Authorize award of the contract to Arntz Builders, the lowest responsible bidder, in the amount of $990,000 for construction of the District Office Space Improvements Project, DP 20083, and 2) authorize the General Manager-Chief Engineer to execute a cost reimbursement agreement with a cost ceiling of $97,500 with Design Services Incorporated. 13028-7/91 -----------r-------------- ATTACHMENT 1 o NORTH PARKING LOT (POD) u '~l \ w U <( ...J ~ LL. LL. o I ~ ~ SOUTH PARKIN LOT (HOB AND VISITORS) SITE PLA DISTRICT OFFICE SPACE IMPROVEMENTS PROJECT .. -,- -r-- ...... _..__ ...._..... _____.--1<.___._...____.. . Central Contra Costa Sanitary District 8UMMARY OF JID8 ATTACHMENT 2 PROJECT NO. 20083 - DISTRICT OFFICE SPACE H4PROVEHENTS DATE July 17, 1991 MARTINEZ, CALIFORNIA ENGR. EST.S; 1,250,000 LOCATION - I ~ ~ ~.y BIDDER (No",e, ter.phone & ocIclreas) BID PRle. Arntz Builders (415 ) 382-1188 $ 1 19 paf'l1ar~n Way 990,000 Novato.. .}. . 94949 West Coast Contractors (707 ) 864-1352 $ 2 4171 Suisun Valley Road 1,047,000 C\1I;clln Val1py. CA . 94585 ~ ~rom Inc. 0 (415 ) 573-6660 $ 3 ~ampus urlve, ~u1te lOO 1,078,000 San r~ateo. CA 94403 4 Vila Construction ( 415 ) 236-9111 $ 590 S. 33rd Street 1,167,500 Richmond. CA 94e04 Echo West, Inc. (415 ) 285-2404 $ 5 1500 DavlQson A~Anue, Unlt A 1,199,333 San Franclsco. 94124 ~ ( ) $ { 0 . ) 0$' ( ) $ - ( ) $ ( ) - $ ( ) $ ~ ( ) $ . 810S OPENED BY Joyce r1urphy DATE July 17, 1991 SHEET NO. 1 OF 1 uo~.:.. . or . ... ATTACHMENT 3 DISTI T OFFICE SPACE IMPROVEMENT 'ROJECT DISTRICT PROJECT NO. 20083 Post-Bid Preconstruction Cost Estimate 1 2 3 Construction Contract Early Completion Bonus Contingency (15%)* IQa! $ 990,000. 25,000. 152.250. % of Construction Contract Costs lliun Descriotion SUBTOTAL $1,167,250. 100.0 4 Force Account Construction Management POD During Construction Engineering Division During Construction As-Built Drawings Legal 53,250. 4,500. 4.6 0.4 3,000. 5,000. ~ 0.3 0.4 SUBTOTAL $66,250. 5.7 5 Consultants/Contractors Trailer Rental Construction Inspection (DSI) Services during Construction- Architectural (MWM) Services During Construction- Furnishings (Intarch) Testing SUBTOTAL 7,500. 97,500. 8.4 42,000. 3.6 5,050. 0.4 3.000 0.3 $155,050. 13.3 6 Prebid Expenditures * Planning Design 55,000. 181,000. 4.7 15.5 7 TOTAL PROJECT COST $1,624,550. 139.2 8. Funds Previously Authorized * 245,000. 8 Total Funds Required to Complete Project $1,379,550. * - includes both DP 10078 (Headworks-POD Office Remodel) and DP 20083 (Office Space Study and Remodel). '" --- --------------,------------------------------- PAGE OF 1 1991 NO. 5b. CONSENT CALENDAR DATE July 29,1991 SUBJECT APPROVE AGREEMENT WITH CONTRA COSTA COUNTY FOR PROVIDING TAX INFORMATION TYPE OF ACTION AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENT SUBMITTEDBY Curtis W. Swanson Principal Engineer INITIATING DEPTJOlv.Engineenng epartment Engineering Division ISSUE: The Board of Directors must approve agreements with other government agencies. BACKGROUND: The District uses parcel maps and assessor parcel data from the County Assessors office in the Collection System Sewer Mapping Program and the sewer connection permit activities. For years, the District has obtained this information informally from Contra Costa County for a nominal charge of $1 per map. The County recently notified the District of its intent to have agencies desiring assessor parcel data to enter into formal agreements with the County for the cost and use of this information. Under the terms and conditions of the proposed agreement with Contra Costa County, assessor parcel maps may be obtained by the District for a cost of $1 per map. The District typically purchases 500 to 800 parcel maps from the assessor's office annually. The proposed agreement also outlines the process and cost for any custom database programming should the District require development of any special reports regarding property characteristics information. The proposed agreement also limits the County's liability for the accuracy of any assessor parcel information, limits the resale or external distribution of assessor parcel information, and requires the District to indemnify the County for third-party lawsuits ,involving assessor parcel information that was made available by the District. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute the agreement with Contra Costa County for copies of tax information for the period of July 1, 1991, through June 30, 1992, and subsequent agreements with Contra Costa County regarding use of tax information provided that the subsequent agreements are not significantly different from the 1991-92 agreement. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91...L Tt:),.... CWS DRW RAB INITIATING DEPTJDIV. ,o~ 1)4<) [lIB --""-- ------------1------. ------"-----._-"..~,~--,--_._"._-----_.._,-,,~---~---_..._---_.".._~..,,'------ --~. PAGE 1 OF 2 NO. ADVISE THE BOARD OF THE CLOSE OUT OF THE DEWATERING SYSTEM IMPROVEMENT PROJECT (DP 3791) INFORMATIONAL SUBMITTED BY INITIATING DEPTJOIV. Munawar Husain, Associate Engineer Engineering Department/Construction Division ISSUE: All work has been completed on the Dewatering System Improvements Project (DP 3791) and this project can now be closed out. BACKGROUND: Four new District-furnished sludge dewatering centrifuges were installed under this project together with facilities to convey dewatered sludge to the multiple hearth furnaces. Modifications were also made to auxiliary facilities such as odor control, polymer feed, and sludge blending systems. This project is described in more detail in the 1990-91 Capital Improvement Budget, pages TP-28 and TP-29. Attachment A is a location map for the subject project. The contract was awarded to the lowest responsible bidder, Dillingham Construction N. A., Inc., on March 3, 1988. The contractor was issued a Notice to Proceed on April 25, 1988. The original contract completion date was January 15, 1990. The District began using the new facilities in the spring of 1990. A settlement was approved by the Board of Directors on February 21, 1991, to resolve a claim for extra compensation from Dillingham and the District's retention of funds as liquidated damages. The total budget for the project was $10,689,447. The total completed project cost is $10,337,269. The close out of this project has been delayed due to the extended time it has taken to complete the punch list work, As-built records, and claims' resolution. Staff is closing out the project account which will result in $352,178 being returned to the Treatment Plant Program. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 MH RSK JSM RAB INITIATING DEPTJOIV. (jj 12l- 'I{ f1i] I . I , I , ~~ ~ JU PROJECT lOCATION ) Central Contra Costa Sanitary District DEWATERING SYSTEM IMPROVEMENTS (DP 3791) Attchment A PAGE 1 OF 1 AUTHORIZE THE ATTENDANCE OF GAIL CHESLER, ASSOCIATE ENGINEER, AT THE AUGUST 13-15,1991 TMDL/MIXING ZONE AND TOXICS MODEL WORKSHOP IN PORTLAND, OREGON, AT A COST OF $1,150 NO. 5d. CONSENT CALENDAR DATE July 30, 1991 TYPE OF ACTION AUTHORIZE TRAVEL SUBMITTED BY INITIATING DEPTJOIV. P. Gail Chesler, Associate Engineer Engineering Department/Planning Division ISSUE: Approval by the Board of Directors is required for unbudgeted travel outside of California and/or where the expense will exceed $500. BACKGROUND: Gail Chesler, Associate Engineer, is responsible for Treatment Plant Planning Projects involving the outfall diffuser and toxicity of District effluent. This workshop, sponsored by the U.S. EPA, is designed to provide technical support and guidance to states and EPA regions on development of discharge requirements, mixing zone modeling and toxics modeling. It features presentations by noted scientists in these fields. While there is no registration cost for the conference, authorization is requested for air travel, lodging, ground transportation, and meal expenses. The current Planning Division Training and Conference budget is sufficient to cover this expense, so no budget overrun will occur as a result of the authorization. RECOMMENDATION: Authorize the attendance of Gail Chesler, Associate Engineer, at the August 13-15, 1991 TMDL/Mixing Zone and Toxics Model Workshop in Portland, Oregon, at a cost of $1,150. REVIEWED AND RECOMMENDED FOR BOARD ACTION PGC LIP JMK RAB tO~ INITIATING DEPTJOIV. 1302A-7/91 ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS ("""""'II)""'\/""""{"'I"""""':::""":::::':::":.::'::~/:)}I:.:.:::.:t':"\'{':":::':/:'::.::::/:.:'::::( BOARD MEETING OF ,'. ".". ,", .".. .... .... . ...', ", ...... .". '. '." ,'. . ....... ....". ...... ......... .... . - ... .... .... . -,.. ........ .. . . . .::I:::::::::::::~IJ:~~~::::~:~:II::)j::::):::::::::~?I:II:I~ SUBJECT PAGE 1 OF 2 NO. Au ust1 1991 6. SOLID WASTE DATE AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH EBA WASTECHNOLOGIES TO PREPARE AB939 PLANS FOR DANVILLE, LAFAYETTE, ORINDA AND MORAGA 1 TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY INITIATING DEPTJDIV. Elaine Jacobs, Assistant Engineer Administrative/Solid Waste ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute professional service agreements for amounts greater than $50,000. BACKGROUND: Cal Recovery Systems was retained by the District and the cities of Martinez, San Ramon, Walnut Creek, Concord, and Pleasant Hill (CENTRAL COUNTY CITIES) to conduct a Regional Solid Waste Generation Study in accordance with the requirements of AB939. Under a separate concurrent Agreement, the District retained Cal Recovery Systems independent of the CENTRAL COUNTY CITIES to prepare Source Reduction and Recycling plans also required by AB939 on behalf of Danville, Lafayette, Orinda, and Moraga (CENTRAL SAN FRANCHISED CITIES). Cal Recovery Systems failed to produce adequate final reports under the terms of the Agreements. Cal Recovery Systems also refused to revise and complete the work for the agreed-upon contract amount. As a result of the consultant's stance, the District and the CENTRAL COUNTY CITIES decided to terminate their Agreements with Cal Recovery Systems; otherwise, further delay could result in fines for noncompliance with AB939. The AB939 plans remain to be completed. The District selected EBA Wastechnologies to complete the AB939 plans, using as much information as salvageable from Cal Recovery's work. Completing the Solid Waste Generation Studies for the CENTRAL SAN FRANCHISED CITIES is also included in EBA Wastechnologies' Scope of Work. Three of the other CENTRAL COUNTY CITIES have also selected EBA Wastechonologies to complete their plans. July 1, 1991 was the deadline under current legislation for adopting final AB939 plans. This deadline was met by only two jurisdictions in Northern California. As a result of additional time being necessary, staff will follow the time line in cleanup legislation (AB2092) which provides for a six month extension to January 1, 1992, to complete the AB939 plans. A further extension to May 1, 1992, is provided if an EIR is being prepared. Because new regional facilities are being proposed in these plans, a program EIR is being prepared with the Central Contra Costa Solid Waste Authority as the lead agency. Following this new time line, the preliminary draft AB939 plans will be distributed for public review in October and the final plans are now scheduled to be adopted by the CENTRAL SAN FRANCHISED CITIES in March 1992 which is well within the new time constraints of AB2092. Staff met with the CENTRAL SAN FRANCHISED CITIES to explain the new time schedule and will meet with them periodically for management. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. 1302A-7/91 EJ PM ~ ------.,--------.....-------.-----.-------....----..-----.----.-..-.----------.-.........-----.-.-.-.-.... SUBJECT 1:1111111111111:1:111111 AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH EBA WASTECHNOLOGIES TO PREPARE AB939 PLANS FOR DANVILLE, LAFAYETTE, ORINDA AND MORAGA PAGE 2 OF 2 DATE July 29, 1991 EBA Wastechnologies is proposing $82,600 to complete the work. Sufficient funds for EBA Wastechnologies to complete the AB939 plans were approved in the 1991-1992 O&M Budget. In the fiscal year 1990-1991 O&M Budget, the District paid to Cal Recovery the sum of $54,459 for work completed. Staff does not intend to make any further payments to Cal Recovery . Systems as both Agreements will be terminated. The total amount of Cal Recovery's previous work and the work to be performed by EBA Wastechnologies is $137,059. This sum will be recovered through the Franchise Agreement. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an Agreement with EBA Wastechnologies for $82,600 for preparation of AB939 plans for Danville, Lafayette, Orinda, and Moraga. ADS/PosPap#2/EBA Waste .PP 13028-7/91 -,--.---.---.---------..--..--..-..---.---..----...................---.----....--...---.....-. -....-.--.-.---. .._---- ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS IIIIIIIIIII!I.I'.II:II.I; BOARD MEETING O~u ust 1, 1 991 SUBJECT PAGE 1 OF 2 NO. 7. ADMINISTRATIVE DATE RENEW CONTRACT FOR LEGAL SERVICES WITH SELLAR, HAZARD, SNYDER, KELLY & FITZGERALD FOR THE PERIOD FROM JULY 1, 1991, THROUGH JUNE 30, 1994 Jul 24 1991 TYPE OF ACTION RENEW CONTRACT SUBMITTED BY Jack E. Campbell, Administrative Operations Manager INITIATING DEPTJDIV. Administrative/Risk Management ISSUE: The three-year contract for legal services with the Sellar, Hazard, Snyder, Kelly & Fitzgerald firm was completed on June 30, 1991. A contract renewal requires approval by the Board of Directors. BACKGROUND: The District has been obtaining legal services and Counsel for the District from Sellar, Hazard, Snyder, Kelly & Fitzgerald since 1985 by a contracted arrangement which was approved by the District Board of Directors. The latest contract had a term from July 1, 1988, through June 30, 1991, and the staff is recommending that it be renewed for another three-year period from July 1, 1991, through June 30, 1994. The terms of the renewal contract would be essentially the same, but with a new hourly rate schedule having higher fees phased in over the three-year period (Exhibit 1). The staff has met with a representative of the firm to discuss ways of economizing on the legal costs, and the following has been proposed: . The new rates would provide for smaller fee increases for the Senior Associates/Junior Partners and below in order to encourage District staff usage of less expensive attorneys in the firm. . The attorney hourly charges for litigation legal work would be held at the current rates until January 1993 except for a $5 per hour increase for the firm's partners (3.7% increase) . · The firm would provide scheduled half-day office-hour type services at the District headquarters for a 15 percent rate discount. · Attorney billed time for District Board meetings would be capped at a maximum of three hours. I . The firm would provide at no charge three seminars each year on legal topics appropriate to the District staff's work. The staff is also recommending that should the incumbent Counsel for the District cease to be a member of the firm, the District have the option of choosing a replacement Counsel from that or any other law firm. This provision is acceptable to the firm. RECOMMENDATION: Approve a renewal of the contract for District legal services from Sellar, Hazard, Snyder, Kelly & Fitzgerald for the period from July 1, 1991, through June 30, 1994. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT. liNG DEPT.lDIV. [~ JEC PM C:\ WWP51 \BDDir\LgICntr. PP -------- --..----....-.-.....--,..---.----..---.-.-- ... Page 2 of 2 ...... 0 0 LO LO LO LO LO LO LO LO - LO LO N N ...... ...... 0 0 ...... ...... ...... -o.;t 0 Q)m c/)' 00 o.M 0' ~(O a.. ...... LO LO LO LO 0 0 0 0 LO LO - .;t .;t N N ...... ...... 0 0 ...... ...... ~I ...... ...... ...... ...... ...... ...... ...... ...... -om 0- Q)...... en ~M Q) ... o.N ca e...... a: a.. "t: ~ 0 ::I: en ...... 0 0 0 LO LO 0 0 0 Q) - .;t .;t N N 0 ...... ...... ...... CJ ~I ...... ...... ...... ...... ...... ...... "> -om 0- ~ Q)...... Q) en ~M o.N e...... a.. ...... :!:: ...... 0 0 0 0 ..0 - 0 LO LO LO oo~ M .;t ...... N 0 ...... (0 (0 ..c -om ...... ...... ...... ...... ...... ...... x W Q)...... 0- ~M o.N e...... a.. LO 0 LO LO 0 0 0 LO N .;t ...... N 0 ...... (0 (0 ...... ...... ...... ...... ...... ...... ... c:: 0- Q) ~ ~ :::::l U ... ca Q) en ... Q) c:: 1::: Q) ... ca "!2 .:;t. 0.. ... CJ Q) c:: ..: c:: c:: 0 C3 ...... 0 .., 0 ,2 en m ... co ',p co co en co co s; +oJ +oJ ~ , u 0> co Q) 0> co 0> co <t 0> 0> M ~ Q) ,~ ... Q) 0> Q) ,~ Q) ca Q) N ...J ca ...J ...J ...J ...J +oJ "u ',p +oJ Q) c:: ....I c:: I a: :.:J :.:J Q) :.:J > 0 ,2 ...... 3 co 0 co ... co co co ca Q) ',p ca +oJ -c ... '- ~ en ~ ~ ~ ~ ....I '- '- -0 C Q) Q) 0 C/) Q) 0 "u Q) 0 Q) co Q) Q) co .~ ;B c:: c:: 'co <t c:: 'co 0 c:: 'co c:: 0> co c:: 0> 1::: Q) Q) en Q) ... Q) +oJ Q) +oJ 0.;:: ~. :2 ..: ~ :2 C/) ~ :2 ... ~ :.:J ... ~ :.:J E Ie ca c:: ca a.. en <t w a.. 0 ~ U u -r------"" PAGE OF 2 NO. APPOINT JOHN C. PEARL TO THE PLANT MAINTENANCE DIVISION MANAGER POSITION, SALARY $6,120 PER MONTH, EFFECTIVE AUGUST 5, 1 991 8. PERSONNEL DATE July 22, 1991 TYPE OF ACTION PERSONNEL SUBMITTED BY Charles W. Batts, Plant Operations De artment Mana er INITIATING DEPT JDIV. Plant Operations Department ISSUE: Appointments to positions within the Management Group must be approved by a resolution from the Board of Directors. BACKGROUND: The District has conducted an extensive recruitment process to fill the position of Plant Maintenance Division Manager. Over forty applications were received for this position. The top eight candidates were chosen based on an evaluation of their experience and education. During an oral board interview, these candidates were ranked as a result of their managerial and technical presentations. District staff recommends that John C. Pearl, the number one candidate, be appointed to the position of Plant Maintenance Division Manager, effective August 5, 1991. Mr. Pearl is currently the Manager of Maintenance, Transportation, and Utilities at the U.S. Steel/POSCO plant in Pittsburg. The manager of each of these functional areas reports to his position, and he has overall responsibility for 300 employees. Mr. Pearl has a B.S. in Mechanical Engineering from the University of Washington and is a registered engineer with the state of California. In addition, Mr. Pearl has an MBA degree from John F. Kennedy University. Mr. Pearl has over 20 years of experience in maintenance management in the areas of process equipment, production facilities, electrical utilities, and instrumentation. Mr. Pearl also has had extensive management experience in predictive/preventive maintenance programs, budgeting and cost control, and computerized management systems, as well as other areas directly applicable to the Plant Maintenance Division Manager's position. It is the opinion of the staff that Mr. Pearl is well qualified for this important management position, and it is recommended that he be appointed as Plant Maintenance Division Manager. Staff recommends that he be given a starting salary of $6,120 per month in the M-26 ($5,829 - $7,086) salary range. RECOMMENDATION: Appoint John C. Pearl to the Plant Maintenance Division Manager position, with a salary of $6,120 per month, M-26 ($5,829 - $7,086) salary range, effective August 5, 1991, and adopt the attached resolution. REVIEWED AND RECOMMENDED FOR BOARD ACTION ------.-T-"~-----~-_..--------.------"-.--.---..-----------",--~--,'~---"---"'--~-- -""'--'--~-- """"- RESOLUTION NO 91 A RESOLUTION APPOINTING JOHN C. PEARL TO THE POSITION OF PLANT MAINTENANCE DIVISION MANAGER BE IT RESOLVED that John C. Pearl be appointed to the position of PLANT MAINTENANCE DIVISION MANAGER at a beginning salary of $6,120 per month, (M- 26) and be entitled to benefits accorded to the Management Group by Resolution No. 85-042 and subsequent Memoranda of Understanding. PASSED AND ADOPTED this 1 st day of August, 1991, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim, District Counsel