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Home My WebLink AboutAGENDA BACKUP 06-27-91 . Central Contra Costa Sanitary lJistrict BOARD OF DIRECTORS PAGE 1 OF 10 POSITION PAPER BOARD MEETING OF June27,1991 NO. 3. HEARINGS a. SUBJECT DATE CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND ORDINANCE NO. 169 TO REVISE THE SCHEDULE OF FACILITIES CAPACITY FEES e~KlD\9cerPUBLlC HEARING; ADOPT ORDINANCE SUB,MITTED j3Y . .John .J. Mercuno Administrative Analyst INITiAliNG DEPT /PIV t:ngineenng Department Planning Division ISSUE: The Board of Directors has established the date of June 27, 1991, to conduct a public hearing to receive comments on a proposed ordinance to revise the Schedule of Facilities Capacity Fees. Such fee revisions must be adopted by ordinance. BACKGROUND: in 1988 the Board of Directors directed staff to conduct a comprehensive review of the existing capital improvement fee system and to develop a system to achieve four goals: · to ensure adequate funding of facilities expansion required to serve new users, · to ensure compliance with all applicable laws and regulations, · to assure that the District's commitment to a pay-as-you-go approach to project funding which is equitable to both existing and future users of the sewer system is continued, · to simplify the administration and collection of fees. A fee system proposal consistent with these four goals was developed. This proposal was approved by the Board and the current fee system was implemented on July 1, 1989. To prioritize project work required to achieve specific level-of-service goals and to determine the funding requirements for the capital improvement program, the District has established a comprehensive long-range planning program. The planning process imposes an expenditure cap to maintain a prudent fund reserve given projected future revenue. The status of this program is presented annually in the Capital Improvement Plan (CIP) update. A Capital Improvement Fee Analysis is then conducted to prepare fee revision recommendations. As part of the current year's fee analysis, staff projected revenue and expenditures from FY 1990-91 to FY 2020-21 and conducted a cash flow analysis to determine whether the existing fee system will be adequate to fund facilities required for future users. Allocation of project costs was accomplished by assigning the cost of additional facilities capacity to future users ("Expansion") and the cost of upgrading existing facilities to meet changed performance standards and life-cycle replacement to existing users ("Upgrade/ Replacement") . INITIATING DEPT/DIV. J~k- G~. REVIEWED AND RECOMMENDED FOR BOARD ACTION ROGER J. DOLAN SUBJECT CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND ORDINANCE NO. 169 TO REVISE THE SCHEDULE OF FACILITIES CAPACITY FEES POSITION PAPER PAGE 2 OF 10 Jltne 24, 1991 Based on the Capital Improvement Fee System Analysis, staff has determined that revision of the existing fee schedule is needed to adequately fund expansion of the District's collection, treatment, and effluent disposal facilities to serve future connectors and to continue the District's commitment to a pay-as-you-go approach to capital improvements funding which is equitable to both existing and future users. Specifically, staff proposes that the Board of Directors: . Revise the Facilities Capacity Fee from $1,866 per residential unit to $1,905 per Residential Unit Equivalent (RUE). . Revise the Pumped Zone Fee from $265 per residential unit equivalent to $271 per RUE. . Implement the revised Schedule of Facilities Capacity Fees on July 9, 1991. The proposed fee revision represents a 2.1 percent increase over current fees. This is equal to the change in the Enaineering News Record Bay Area Construction Cost Index for calendar year 1990. A graph of the projected Sewer Construction Fund, Expansion Program, and Upgrade/Replacement Program balances over the next 20 years (to the year 2011) is presented in Figure A-3 of the 1991 Capital Improvement Plan. Of particular interest is the Expansion Program balance line. The fee adjustments assumed in the projection are 2.1 percent for 1991-92, 3 percent for 1992-93, and 4 percent thereafter. This projection shows that the proposed fee system will adequately fund construction of all facilities currently planned. Any substantial change in project costs or regulations governing the construction, operation, and financing of District facilities could adversely impact the financial position of the Sewer Construction Fund. For example, the low bid for the Headworks Project, is 12.9 percent higher than that planned for in the CIP. Also, staff is tracking regulatory requirements for two other projects (Disinfection Improvements, and Outfall Dilution/Effluent Toxicity Control) which may necessitate accelerated or expanded projects. Since the proportion of each of these projects allocable to expansion to serve future users is generally small (less than 10 percent), the impact on Facilities Capacity Fee revenue needs is correspondingly small. However, if future required expenditures must be greater than those currently planned in the CIP, staff may recommend subsequent fee increases which are greater than the change in the Construction Cost Index. Also, such a situation may necessitate deferral of other scheduled work and/or development of additional capital improvement revenue (e.g., debt financing or a capital increment on the annual sewer service charge). 13028-9/85 SUBJECT CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND ORDINANCE NO. 169 TO REVISE THE SCHEDULE OF FACILITIES CAPACITY FEES POSITION PAPER PAGE 3 OF 10 DjITne 24, 1991 In addition to the revision of the fee schedule, staff proposes that the following new or modified categories of use and Residential Unit Equivalent (RUE) factors, which have been evaluated through "special studies," be added to the fee schedule. User Group Car Washes with recycle without recycle Food Service Frozen Yogurt Shops Schools with gym/showers and no cafeteria RUE FACTORS Current or Unit of Facilities Pumped Proposed Measure Capacity Fee Zone Fee Current -- Special Study Proposed Wash Bay 3.332 3.600 Proposed Wash Bay 19.990 21.600 Current Fixture Unit 0.347 0.237 Proposed Fixture Unit 0.116 0.125 Current Fixture Unit 0.347 0.237 Proposed Fixture Unit 0.046 0.050 Current Classroom Special Study Proposed Classroom 0.774 0.900 The revisions in the Schedule of Facilities Capacity Fees have been highlighted by shading in Exhibit A of Attachment 1. The fee revision proposal has been discussed with representatives of the Building Industries Association. Staff has prepared a draft ordinance (Attachment 1) to accomplish the fee increase. RECOMMENDATION: Conduct a public hearing and receive comments on a revision to the Schedule of Facilities Capacity Fees. Adopt the draft ordinance amending Chapter 6.12 of the District Code to revise the Schedule of Facilities Capacity Fees (Attachment 1). 13028-9/85 ATTACHMENT 1 ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING ORDINANCE NO. 169 TO REVISE THE SCHEDULE OF FACILITIES CAPACITY FEES WHEREAS, the District Board of Directors established a comprehensive Capital Improvement Fee System by enacting Ordinance No. 169 on May 4, 1989; and WHEREAS, Ordinance No. 169 contemplated periodic revision of the Schedule of Facilities Capacity Fees to adjust for escalation of construction costs over time as measured by the Engineering News Record Construction Cost Index for the San Francisco Bay Area (ENR-CCI); and WHEREAS, the change in the ENR-CCI between December 1989 and December 1990 was 2.1 percent; and WHEREAS, District staff has prepared the "Capital Improvement Fee System Analysis" dated June 6, 1991, to evaluate the impact of the change in the ENR-CCI on the District's Capital Improvement Program and has concluded that Facilities Capacity Fees should be increased by 2.1 percent to provide adequate funding for capital improvements necessary to serve future users; and WHEREAS, the "Capital Improvement Fee System Analysis" noted above was available for public inspection and review prior to the public hearing held on June 27, 1991, and proper notice with regard to said public hearing was given; and WHEREAS, amendment of Ordinance No. 169 is required to revise the Schedule of Facilities Capacity Fees for both residential and nonresidential development to provide for the 2.1 percent increase; and WHEREAS, the District Board of Directors, after considering the studies and analyses prepared by District staff as presented within the document noted above, and the testimony received from District staff and the public at the public hearing, finds that all findings of Ordinance No. 169 continue to apply and are hereby incorporated in full herein by this reference; and WHEREAS, the Board of Directors find that this action is categorically exempt from the California Environmental Quality Act pursuant to Section 15273(a)(3) and (4) of the state CEQA Guidelines. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. A Facilities Capacity Fee shall continue to be charged in accordance with the provisions of Ordinance No. 169, and commencing on July 9, 1991, said fees shall be at such rates for such categories of users, dependent on the type of new development which is proposed, as is set forth in the Schedule of Facilities Capacity Fees, Table 4, as set forth in full in Exhibit "A" to this Ordinance, which is hereby incorporated in full herein by this reference. Section 2. This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated within the Central Contra Costa Sanitary District, and shall be effective upon the expiration of the week of publication pursuant to the terms of enactment and repeal as set forth more fully in Chapter 6.12 of the District Code. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 27th day of June, 1991, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED as to Form: District Counsel Page 1 at 4 EXHIBIT A SCHEDULE OF FACILITIES CAPACITY FEES TABLE 4 ~- Facilities Capacity Fee: :~:i1:il~Ptlm:E Pumped Zone Fee: :~:g%::~Mlm:Ei Zone 1 Fee = Facilities Capacity Fee Zone 2 Fee = Facilities Capacity Fee + Pumped Zone Fee RESIDENTIAL UNIT EOUIV ALENCE (RUE) FACTORS( 1 ) RUE = Unit-at-Measure Count Multiplied Times the RUE Factor RUE FACTORS USER USER GROUPS UNIT-OF- FACILITIES PUMPED CODES MEASURE(2) CAPACITY ZONE FEE FEE RESIDENTIAL LU Single-Family Residences Dwelling Unit 1.000 1.000 LA Apartments Dwelling Unit 1.000 1.000 LM Mobile Home Parks Dwelling Unit 1.000 1.000 STANDARD COMMERCIAL AB Auto Body/Painting Fixture Unit 0.074 0.080 AD Auto Dealerships Fixture Unit 0.074 0.080 AL Airline Services Fixture Unit 0.074 0.080 AR Auto Repair/Maintenance Fixture Unit 0.074 0.080 AS Service Stations Fixture Unit 0.074 0.080 BB Barbers/Beauty Salons/e~~ Fixture Unit 0.074 0.080 ItpPlilfii Be Dry Cleaners Fixture Unit 0.074 0.080 Page 2 of 4 RUE FACTORS UNIT-OF- FACILITIES PUMPED MEASURE(2) CAPACITY ZONE FEE FEE Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 Fixture Unit 0.074 0.080 USER USER GROUPS CODES BE Equipment Repair/Repair Services BH Meeting Halls BK Contractors/Business Services BN Nurseries/Lumber Yards BP Parking Lots BT Transportation Services BZ Miscellaneous Commercial (other) EA Auditoriums/Theaters EG Golf Courses/Country Clubs EH Health Clubs/Spas EM Entertainment ET Tennis Courts IW Warehouses LC Common Areas OV Veterinary Clinics RN Bars (no food service) LARGE COMMERCIAL AC ti.;W Car Washes lir:i:ll:i~b.i~::Nyi~ttt::~~~~lit.ir mI9yp,i!!I,9,Q Laundromats/Laundries BL BM,BS BR, BX EB EC Markets/Supermarkets Retail/Shopping Centers/liQK~ Bowling Alleys Cinemas MY~~:Q:::!m~M VVij$h:::~:~y ............................ .,. .....S.. .....9... ...9.. ...0.... . . ... . . .. . .. ... .. .. ..... . . . .. . . . ... . . . . . :~::.~:~::.;.::~t.:.;::::.:.::~::.~.:: 9:]3:3.:2 ................. ................. . . . . . . . . . . . . . . . . . $m:;:~:gg g:*:~~~ Machine (20# cap) Fixture Unit 0.972 1.050 0.162 0.463 0.463 0.009 0.175 0.500 0.500 0.010 1,000 sq. ft. Lane Seat Page 3 of 4 USER USER GROUPS CODES RUE FACTORS UNIT-OF- FACILITIES PUMPED MEASURE(2) CAPACITY ZONE FEE FEE ES Swimming Pools HC Convalescent Hospitals HP Hospitals LH Hotels/Motels LI Independent Living Facilities OB,OM Offices RESTAURANTS RS RT Restaurants (dine-in) Restaurants (paper service/no dishwasher) Ba nq uet Fa c i lities/f,i~H~::::;~:~~~!Dg -~ ~ rim9YI~::::n~9.~gfnq:::::~:!~hYi!:~~nid BAKERIES RC RD,RI aM RB Bakeries SUPERMARKETS WITH GARBAGE DISPOSAL MORTUARIES CM Cemetaries/Mortuaries INDUSTRIES IE IH IP IR Electronic Industries Heavy Industrial Permitted Industries Laboratories/Research Special Study -- Bed 0.416 Bed 0.925 Room 0.602 Bed 0.375 1,000 sq. ft 0.277 Seats 0.259 , Fixture Units 0.347 Seats 0.078 Fixture Units 0.116 0.450 1.000 0.650 0.375 0.299 0.177 0.237 0.053 0.125 g!*~Yr~::;:ID:!t~ jl!!i..;;S....i/:!!; Xh?!:r? ri.:Ji!iii....'ri f:kRPR Fixture Unit 0.373 0.200 Special Study -- Special Study -- Special Study -- Special Study -- Special Study -- Special Study -- Page 4 of 4 USER CODES USER GROUPS UNIT-OF- MEASURE(2) RUE FACTORS FACILITIES PUMPED CAPACITY ZONE FEE FEE SD,SE, SH,SI, SU CH OS EP OG SCHOOLS (PRIVATE) Schools-with cafeteria and gym/showers Classroom :~9igl~itw!~ij:::::~Mi~~D:gi:if~::::ijn~ R:I@'~~fg9:1 D9::::i@!~i!r!i Schools-with cafeteria and no gym/showers Schools-without cafeteria or gym/showers SCHOOLS (PUBLIC) CHURCHES. NON-PROFIT Churches Services/Fraternal Offices GOVERNMENT FACILITIES/OFFICES Parks/Playgrounds Government Offices SPECIAL BILLINGS UTILITIES Classroom Classroom Special Study -- Fixture Unit Fixture Unit Special Study -- Special Study -- Special Study n Special Study n 0.860 1.000 If.;i.....~.!o.f.::lf.: ~it~::i:t:~ ................. ................. ................. li:igg 0.516 0.600 0.430 0.500 0.093 0.093 0.100 0.100 (1) Fees for multi-use buildings shall be determined by considering each use separately. (2) Unit-of-Measure shall mean the basic unit which quantifies the degree of use of a particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall be based upon the gross exterior dimensions of the structure. Fixture units shall be based on the fixture unit equivalents set forth in Chapter 4 of the Uniform Plumbina Code published by the International Association of Plumbing and Mechanical Officials, 1979 Edition. . Central ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF June 27, 1991 NO. 4. CONSENT CALENDAR b. SUBJECT AUTHORIZATION FOR P.A. 91-6 (MARTINEZ) AND P.A. 91-7 (WALNUT CREEK) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT DATE June 18, 1991 TYPE OF ACTION ACCEPT ANNEXAIDN FOR PROCESSING SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT/DIV Engineering Dept.lConstruction Division Parcel Area Owner/Address Remarks Lead No. Parcel No. & Acreage Agency 91-6 Martinez Richard T. Chapman, et al Three existing homes all on CCCSD (10A6) 1924 Elinora Drive septic systems. A public Pleasant Hill CA 94523 sewer will be available soon, 370-292-021 (0.16 AC) and the homeowners want to 370-292-025 (0.213 AC) connect each of their adjoining properties to the Lawrence Minetti public sewer when it is 4224 Alhambra Way available. Martinez CA 94553 Project is exempt from CEOA 370-292-030 (0.26 AC) guidelines. 91-7 Walnut Marc W. Anderson Both owners plan to CCCSD Creek 340 Livorna Heights Road construct one single family (50C7) Alamo CA 94507 house on each of their 138-060-001 (1.0 AC) adjoining properties. Project is exempt from CEOA Michael & Mary McCombs guidelines. 325-B Northgate Road Walnut Creek CA 94598 138-060-002 (1.0 AC) RECOMMENDATION: Authorize P.A. 91-6 and 91-7 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB 1302A-9/85 fl/1J INITIATING DEPT/DIV. c c C HOUSING - PROPOSED ANNEXATION P.A.91-6 ~20 ,," ~~/.- /';;:.,,~..~. \....----/ ~ 2 ~r\;J. ':> ~ \ 9 \~ .;\ ~ .- 12a.\~~ "e / :;, ~4C ~~~""~ ,3 2a~~'1 ~) ~ /11 ',' If-- " n ~o C1': ~ u.....o /..2"1 4,)~: ,8 , ~ ' --'~I---.' ~ ~ ,a ~ ~/~~~ ~:~ ~~' ,,~~s,: 'N - /? '" .....0 ""~ .. -..-- ~" , 6 ~ v .}' c. \ i' I. i ~, ......, ~ ~::ii 2 .\._ " :--. '0,,' ~ ~ ~~' ~4('> ,'? . " ~.....= ~ 6'\1'<; c~ t" ~~\ /~e u..r;;- . ,21....H ~~'" ~'a a' ~ ..\ -p511J~ ..: f'~ ~ Pi, \RO\ ~ 2.. 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': ~: 1 ;- './g- t7,;Oil~.~ I~ 44 ",' L fl -+----r 9 ,O~ -. fti:J ~ ,/:-... ~,[f I~ ._._ jiii; ...... . ~ ~ - . .~ I~ ~ ~ I - ~.. ~o '" :...'Il .'1I '1/ ~ '\.~." ....., Icftl I 7~ . , '77 : \) B _ ' (t-f "\37\'~-'" J~v~ I 'fJIIFt . - ~ . ~. .~ \'" ~fo"~ ,.j~\' D;::-' 'J · J' , i !l& 11:" ", " ~},J7~ · ~ "': ",~ ~. a,~ !;~. ! :::~~'.~~,,~ .' - '11'" :~EK I ~.....fa llO' :;,.\ ~ 'll ~ , I. -l I · ~~t/ 31 - I ...~sua ~ ~~~12 "'j '?d 2 ~ORTHdGAT~~ CITY Co" W~LNllT C"E.EK ~f'~: AC !l1I SI I ~ a.,-.I, -..~.o I ~-~ IT f AVE'" 15 =tf. 12 -~ ~\,:~' , - . 10 NtOstll ~ .. :.,0 '. C. . - 1=-'.:<( -! .n... VI' 92 '" ~ ::'0' L.L h. 11 f-;a 0 ..do: Z 0 tc;- 72 :::+:~:: t--- ~ :: :~t::: ~ ~~i' .... t-- eo 15::: ~:~< ~ \L .bi ~ ~ 78 7~F:- " ::,,~ .fain .rg l0, ~ 0: - - f \ :~ :>: Hs t o .2 UJ 984 A( b 42 AC UJ ,~ - ~~. NT OIAII.O UNIf'fEcf D' C/) ICHOOl OIST. <(:: ():: ::::::;l< ><~ 3357 AC PROPOSED ANNEXATION P.A.91-7 \, .r ./ , - I .1 - J \ ------ ---~ '\ ''P lq I' , . II I . Central Contra Costa SanitaryIJistrict BOARD OF DIRECTORS PAGE 1 OF 12 POSITION PAPER BOARD MEETING OF June 27, 1991 NO. 4. CONSENT CALENDAR c. SUBJECT DATE ADVISE THE BOARD OF THE CLOSE OUT OF 37 CAPITAL IMPROVEMENT PROJECTS INFORMATIONAL SUB~IThTEDjY M . ..Jo n . ercuno Administrative Analyst INITIA-UNG DEPT/QIV I:nglneenng Department/ Planning Division ISSUE: Work has been completed on 37 capital improvement projects, and these projects will be closed out. BACKGROUND: The capital improvement projects listed on Attachment 1 have been completed. A description of each project follows on Attachment 2. The total authorized budget for the 37 projects is $4,749,712. The total completed project cost is $4,210,912, which is $538,800 less than budgeted. Staff is closing out the 37 project accounts, which will result in $33,088 being returned to the Treatment Plant Program, $499,541 being returned to the Collection System Program, and $6,171 being returned to the General Improvements Program. A summary of the total authorized budgets and expenditures for the projects to be closed is presented by program in the following table: SUMMARY OF CAPITAL PROJECTS TO BE CLOSED OUT Program Authorized Expenditures Underrun Budget (Overruns) Treatment Plant $ 452,711 $ 419,623 $ 33,088 Collection 3,730,601 3,231,060 499,541 System General 566,400 560,229 6,171 Improvements Totals $4,749,712 $4,210,912 $538,800 RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION VA/' 1302A-9/85 RAB PM JAL W~t3 f6r CWB INITIATING DEPT.lDIV. Page 2 of 12 ATTACHMENT 1 Treatment Plant Program Capital Projects To Be Closed Out District Project Title Authorized Expenditures Underrun Project Budget (Overrun) Number 10035 Enginator Quick Start $ 45,000 $ 26,615 $18,385 10038 SCB Emergency Power 42,000 41,200* 800 System 10042 Final Effluent Valve 49,000 51,330 (2,330) Access 10049 LP Gas Standby System 120,000 93,551 26,449 10051 Enginator Improvements 60,000 79,845 (19,845) 10055 Railroad Spur 8,000 2,982 5,018 Rehabilitations 10059 Turbine Oil Fire 10,000 5,402 4,598 Suppressant 10073 SCB Drain 40,000 39,987 13 Improvements 20011 Pipe Supports (Seismic) 78,711 78,711 0 Totals $452,711 $419,623 $33,088 * Estimated final expenditures Page 3 of 1 2 ATTACHMENT 1 (CONTINUED) Collection System Program Capital Projects To Be Closed Out District Project Title Authorized Expenditures Underrun Project Budget (Overrun) Number 4291 Storm Damage Repair- $ 17,500 $ 12,366 $ 5,134 Soto St. 4482 Small Collection System 5,000 850 4,150 Repair-Soares Ln. 4611 Martinez Renovation- 2,238,969 1,788,889 450,080 Subbasin 5L 9521 Small Collection System 1 0,000 5,837 4,163 Repair-Brookwood 9525 Maltby Force Main 173,000 170,235 2,765 Repair 9526 St. Stephens Dr., 22,000 16,586 5,414 Orinda, Repair 9527 Del Monte Dr. 20,000 10,399 9,601 Watershed Extension 9533 CSO Dept. Sewer 5,000 0 5,000 Renovation-Brown St. 9535 Small Collection System 5,000 4,106 894 Repair-Manhole South Peardale 9536 Small Collection System 5,000 1,316 3,684 Repair-Alvarado Walnut Creek 9537 New Manhole-Strand 5,000 1,040 3,960 Ave. 9538 CSO Dept. Sewer 19,358 20,495 (1,137) Renovation-Saxton Ct. 9539 CSO Dept. Sewer 1 2, 1 00 5,739 6,361 Renovation-St. Stephens 9541 CSO Sewer Renovation- 23,000 20,016 2,984 Aquacut Demo ATTACHMENT 1 (CONTINUED) Page 4 of 1 2 Collection System Program Capital Projects To Be Closed Out 9543 CSO Sewer Renovation- 5,000 4,086 914 Manhole Third Ave. 9544 CSO Sewer Renovation- 1 0,000 12,016 (2,016) 2 Manholes Mosswood 9546 CSO Sewer Renovation- 6,000 4,592 1 ,408 Manhole Second St. 9550 CSO Sewer Renovation- 5,000 8,605 (3,605) Manhole Camino Sobrante 14331 Hall Drive Sewer 1,143,674 1,143,675 ( 1 ) Improvement Totals $3,730,601 $3,231,060 $499,541 Page 5 of 12 ATTACHMENT 1 (CONTINUED) General Improvements Program Capital Projects To Be Closed Out District Project Title Authorized Expenditures Underrun Project Budget (Overrun) Number 4619 Missing Easements $ 13,000 $ 8,842 $4,158 10070 Board Room HV AC 80,000 88,852 (8,852) 20063 Board Room HV AC 15,000 19,503 (4,503) Modifications 20078 CIP/CIB Computer 75,200 68,722 6,478 System Upgrade 20112 District Property Safety 2,000 1,716 284 Improvements 20119 Oil Storage 10,000 9,364 636 Containment 20120 Safety Personnel Lift 3,000 2,464 536 30022 Rescue/Worker Support 16,200 13,766 2,434 Units 30024 Danville Joint Service 352,000 347,000 5,000 Center Totals $566,400 $560,227 $6,171 Page 6 of 12 ATTACHMENT 2 Treatment Plant Program Capital Projects To Be Closed Out . The Enginator Quick Start, DP 10035, installed engine block heaters, prelube pumps, and controls on the three emergency generators (enginators) for the treatment plant. Prior to this project, the thick, viscous oil required hand pumping to raise the oil pressure prior to starting the engine. The enginator then had to be run unloaded for up to 20 minutes. The enginators can now be started and loaded immediately providing quick emergency power in the case of an unexpected power outage. This work was performed by District forces. . The Solids Conditioning Building (SCB) Emergency Power System Project, DP 10038, was initiated to provide electrical power to critical equipment in the SCB, including the furnace shaft cooling air fans in the event of a utility power outage. The first phase relocated certain critical equipment items into "Emergency Motor Control Centers" (EMCCs) and routed an emergency electrical feeder from the enginator building to provide power for lighting, ventilation, and the shaft cooling fans when needed. The original design included an emergency diesel generator dedicated to these loads; however, since that time the development of the standby power facility for headworks and the proposed cogeneration project have made the need for separate generating equipment redundant. . The Final Effluent Valve Access Project, DP 10042, provides quick and safe access to the 72-inch final effluent valve located in a concrete underground vault on the east side of the Pump and Blower Building. Access to this electrically-powered valve is required for periodic maintenance and repair. This project was designed to provide ready access to the final valve vault by installing a permanent ladder, working platform, lighting, and a supplementary ventilation system. This project was listed as a Priority 1 project on the Stage 5A, Fix and Finish Settlement Schedule. The over-expenditure of $2,330 is because of the need to install additional lighting for the lower section of the gravity vault. . LP Gas Standby System, DP 10049, included the three main engines/pumps and the three enginators in the Primary area which are fueled only by natural gas with no backup fuel supply. During previous natural gas interruptions, the electric-driven pump was barely able to handle the influent flow. It is prudent for the District to provide an alternative fuel system to provide firm pumping capacity and emergency electrical power during natural gas outages. This project reactivated the liquified petroleum fuel system to provide fuel to these gas engines for future natural gas shutdowns. Page 7 of 1 2 . Enginator Improvements Phase I, DP 10051, was the first phase of a two-phase plan to improve the reliability of the emergency generators (enginators). The existing ebullient cooling system was installed so that all three enginators were cooled by one heat exchanger whose failure was imminent. This phase of the project installed a new standard air-cooled radiator on each enginator. The second phase of the project would have installed automatic start and synchronization equipment on each enginator. The $19,845 overrun is a result of pursuing tasks related to the planned second phase of the project. A budget authorization was planned to be included in the bid award authorization. The project was halted because the new emergency power facility to be provided as part of the Headworks Project obviates the need for any additional improvement of these units. . Railroad Spur Rehabilitations, DP 10055, was initiated to rehabilitate the railroad spur off the Santa Fe mainline which is used to supply chlorine tank cars. It was believed that the tracks were in serious need of major rehabilitation due to settlement. The past dry winters have abated the settlement problems. The tracks currently meet railroad standards. This project will be closed out at this time. This project may be resurrected in future years. . The Turbine Oil Fire Suppression System Project, DP 10059, was created to address a possible fire risk identified by Allendale Mutual Insurance Company. The risk was associated with the 255-gallon oil tank which supplies the lubricating oil reservoirs adjacent to each aeration air steam turbine. The insurance company recommended installing a water sprinkler fire suppression system over the tanks. After identifying the costs of installing a system in contrast to the small amount of oil storage and evaluating the concerns with spraying water on an oil fire, it was decided to put this project in abeyance. This project may be resurrected in future years. The funds expended to date covered sprinkler design alternatives. . Sludge Control Building Drain Improvements Project, DP 10073, was designed to maintain the flood drain capacity in the basement of the Sludge Control Building. In the new Dewatering System Improvement Project, more dewatering sludge equipment will be installed in the basement of the Sludge Control Building. The existing drain system has been slowly abandoned due to plugs and leaks to a point where there is only one active floor drain for the whole basement, and this drain frequently plugged from sludge spills. This project installed precast concrete floor drain to collect sludge spills in the basement. . The Pipe Support (Seismic) Project, DP 20011, installed seismic bracing on piping installed in the 5A-1 Project in 1978. This project was listed as a project on the Fix and Finish Settlement Schedule. Page 8 of 12 ATTACHMENT 2 (CONTINUED) Collection System Program Capital Projects To Be Closed Out · The Storm Damage Repair-Soto Street Project, DP 4291, has been completed. This project provided a bridge to replace a creek crossing sewer main that was washed out as a result of storm damage. . The Small Collection System Repair-Soares Lane Project, DP 4482, has been completed. A new manhole was installed in an existing sewer main to provide access for sewer main cleaning. · The Martinez Basin 5L Sewer Renovation Project, DP 4611, has been completed. This project is located generally along Berrellesa Street from Marina Vista to Ward Street and along Estudillo Street from Ward Street south to Soto Street. This project includes the installation of approximately 9,700 lineal feet of sewers and associated manholes and structures. . The Small Collection System Repair-Brookwood Road Project, DP 9521, has been completed. An existing sewer main was replaced to improve service to the homeowner. . The Maltby Force Main Repair Project, DP 9525, was initiated following the October 1989 earthquake that ruptured the M2 force main. The force main was excavated and the deteriorated clamp reset with new bolts. A bypass was then set up across Pacheco Slough, through IT's property and into the M1 gravity line. The M2 was then taken out of service, and new repair clamps and a new section of pipe was installed. The excavation was then left open to monitor the condition of the main as the M2 Parallel Project was completed. The M2 parallel main is now in service, and the repair project complete. . The St. Stephens Drive, Orinda, Repair Project, DP 9526, was initiated in spring 1990 to relocate a sewer pipe that had been filled with concrete by a homeowner's construction of a retaining wall. The project has been completed. . The Del Monte Drive, Walnut Creek, Extension Project, DP 9527, has been completed. A sewer main was extended, a rodding inlet removed, and a lateral sewer relocated to renovate a sewer main and improve service for the homeowner. . The CSO Department Sewer Renovation-Brown Street Project, DP 9533, has been completed. A new manhole was installed to provide access for cleaning. Page 9 of 12 . The Small Collection System Repair-Manhole South Peardale Project, DP 9535, has been completed. A new manhole was installed at a wye in the existing sewer main to provide access for cleaning. . The Small Collection System Repair-Alvarado Walnut Creek Project, DP 9536, has been completed. A new manhole was installed to provide access for cleaning. . The New Manhole-Strand Avenue Project, DP 9537, has been completed. A new manhole was installed at a bend in the sewer main to provide access for cleaning. . The CSO Department Sewer Renovation-Saxton Court Project, DP 9538, was initiated in the summer of 1990 to address frequent overflows in one residence. A sewer main was extended down a private road, and a service lateral relocated to connect to the new main. The project improved service for the homeowners and alleviated the need to relay a trunk sewer. This project budget was over-expended $1,137 because of on-the-job training of field staff and because of settlement of repair claims by the District. . The CSO Department Sewer Renovation-St. Stephens Project, DP 9539, was initiated in the summer of 1990 to renovate a sewer main that had moved in an easement along with two manholes. The project reset the manholes, relayed the sewer main, and reconnected the service connections. . The CSO Sewer Renovation-Aquacut Demo Project, DP 9541, demonstrated the effectiveness of using high-pressure water jet cutting of roots together with chemical grouting to renovate a frequently cleaned sewer main. The cutter cleaned the main better than available CSOD resources could, and the chemical grouting ensured that the root problem would not return for years. . The CSO Sewer Renovation-Manhole Third Avenue, Walnut Creek, Project, DP 9543, has been completed. A new manhole was installed at a wye in the existing sewer main to provide access for cleaning. . The CSO Sewer Renovation-2 Manholes Mosswood Drive Project, DP 9544, has been completed. Two new manholes were installed at two tees in the existing sewer main to improve access for cleaning. The budget was over-expended by $2,016 because a homeowner's cinderblock retaining wall had to be removed and then rebuilt to complete installation of a manhole. . The CSO Sewer Renovation-Manhole Second Street, Lafayette, Project, DP 9546, has been completed. A new manhole was installed at a wye in the existing sewer main to provide access for cleaning. . The CSO Sewer Renovation-Manhole Camino Sobrante Project, DP 9550, has been completed. A new manhole was installed at a wye in the existing sewer main to provide access for cleaning. The budget was over-expended by $3,605 because Page 10 of 12 the work was done in a high volume, narrow thoroughfare which required supplementary traffic control. Furthermore, an extensive layer of sandstone was encountered in the excavation requiring additional hand digging. . The Phase 1 Hall Drive Sewer Improvement Project, DP 14331 (or 4331 A) has been completed. This project was required to relieve the existing sewer along Hall Drive in Orinda of upstream flow due to deteriorated sewer condition. Major elements of this project were the installation of 2,700 feet of a-inch sewer and associated manholes and structures. Page 11 of 1 2 ATTACHMENT 2 (CONTINUED) General Improvements Program Capital Projects To Be Closed Out · The Missing Easements Project, DP 4619, was established in 1989 for the purpose of developing a process to establish easement rights over certain sewers which the District operates and maintains, but for which the District has no recorded easements. During the preparation of the FY 1991-92 Capital Improvement Budget, a decision was made to eliminate future work on this project from the capital budget and charge the future work to the Operations and Maintenance Budget. It is now appropriate to close out this capital project. · Board Room HVAC, DP 10070, and Board Room HVAC Modifications, DP 20063, installed an upsized, improved heating and air conditioning system in the Board of Director's Meeting Room. The previous system operated poorly, resulting in overheating, subcooling, and drafty air patterns. The new system, with increased heating and cooling capacity and improved controls, has significantly improved the comfort level in this room. This project began with an authorization under Project Number 20063 in August 1987. The project was successfully completed in October 1990 under Project Number 10070. The combined budget under these two project numbers was $95,000. The total project cost was $108,350 for an overrun of 14 percent. The total construction costs were $87,000, including pre purchased equipment. This cost incorporates additional expenses due to unanticipated reroofing costs and resultant contract change orders. The design costs were $5,000, and the remaining $16,350 was used for force account work during predesign, design, and construction management. · The CIP/CIB Computer System Upgrade Project, DP 20078, provided computer hardware and software enhancements used to manage the Capital Improvement Program. Desktop publishing has been successfully implemented. Significant savings in staff time for the CIP/CIB preparation have been realized. · District Property Safety Improvements, DP 20112, was initiated to install a horn/flasher alert system in the Headquarters Office Building third floor mail/copy room and basement men's and women's locker rooms. These areas had insufficient alarm systems that could not always be heard. The new system has both sound and visual alerts. · The Oil Storage Containment Project, DP 20119, addressed a deficiency in the CSO Department oil storage dock in the north yard which was not large enough to store the normal quantity of 55-gallon oil drums and did not have required secondary containment. The oil storage locker provides a safe, clean, and effective means of storing the oil drums in the shop building. -----.._---".._.,----_._,~.._-_._-~--,--_.._..-,.-.-._.- ._.__......-~.._----'--~~-"----------_._..._--~-_._"..-".,--.-.-..,.- .. ..__..~._-_.._----- Page 1 2 of 1 2 . Safety Personnel Lift, DP 20120, was constructed in the plant's hydropneumatic room which contains several critical water systems that require operators to manually set valves to maintain plant operations. A movable elevating platform was provided to facilitate such work and make the process safe. . The Rescue/Worker Support Units Project, DP 30022, provided tripods and winches that meet current standards and Cal OSHA requirements for work under confined space conditions. The six rescue worker support units have been purchased and are in use. . The Danville Joint Service Center Project, DP 30024, completed the agreement and purchase of one (1) acre of the Town of Danville's new service center for future District use. The site is to be used to store materials and equipment for responding to maintenance requests in the southern portion of the District. PAGE 1 OF 2 NO. 6. BUDGET AND FINANCE b. SUBJECT DATE June 17, 1991 APPROVE A BOARD RESOLUTION TO ADOPT THE 1991-1992 PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATION AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1991-1992 DISTRICT BUDGET PE OF ACTION BUDGET ADOPTION SUBMmED BY INITIATING DEPT JDIV. Walter N. Funasaki, Finance Officer Administrative/Finance & Accounting ISSUE: The 1991-1992 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets are submitted for adoption by the Board of Directors. BACKGROUND: The 1991-1992 Operations and Maintenance and Self-Insurance Fund Budgets were approved by the Board of Directors on June 13, 1991. In its approval action, the Board increased the present 1990-1991 residential Sewer Service Charge rate of $136 per year to $151 per year for 1991-1992. The 1991-1992 Capital Improvement, Personnel and Equipment Budgets were approved at the April 4, 1991, April 18, 1991 and May 13, 1991 Board Meetings, respectively. A copy of the Board resolution adopting the 1991-1992 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets is attached. RECOMMENDATION: Approve a Board resolution to adopt the 1991-1992 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1991-1992 Central Contra Costa Sanitary District Budget. INITIATING DEPTJDIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION RESOLUTION NO. 91 - A RESOLUTION ADOPTING THE 1991-1992 CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET The District Board of the Central Contra Costa Sanitary District does hereby resolve as follows: THAT, the 1991-1992 Central Contra Costa Sanitary District Budget, consisting of the Personnel Budget, Equipment Budget, Capi tal Improvement Budget, Operations and Maintenance Budget, and Self-Insurance Fund Budget, be adopted; and THAT, paYment by the Running Expense Fund to provide funding for the District's Self-Insurance Fund for 1991-1992 would not be required. PASSED AND ADOPTED this 27th day of June 1991 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. AIm Counsel for the District SSSjPosition Paper #2jBudgetad.PP pg 2