HomeMy WebLinkAboutAGENDA BACKUP 02-07-91
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Central Contra Costa Sanitary lJistrict
BOARD OF DIRECTORS
PAGE 1 OF
POSITION PAPER BOARDMEEP~t~ary 7,1991
~'E't![ARE ALL BIDS NON-RESPONSIVE, APPROVE THE USE
OF NEGOTIATION, AND AUTHORIZE AWARD OF PURCHASE
ORDER TO WESCO FOR FURNISHING OF TWO INDOOR MOTOR
CONTROL CENTERS
NO.
3. BIDS AND AWARDS a.
D~el,ruary 1, 1 991
TYPE OF ACTION
DECLARE NON-RESPON-
SIVE; APPROVE NEGO-
TIA TION; AUTHORIZE
SUBMITTED BY
Ken F. Laverty, C.P.M.
INITIATING DEPT/DIV
Administrative!
ISSUE: The District received bids on January 24, 1991, for furnishing of two indoor motor
control centers (MCC). The Board must authorize award of the purchase order and!or reject all
bids within 45 days.
BACKGROUND: The construction work for the complete Headworks Project is expected to begin
about June 1991. In order for the Headworks Project to proceed as scheduled, motor control
centers 14D1 and 14D2 must be successfully started up and be fully operational by
November 15, 1991. Since the MCC is a long leadtime item, approximately 24 weeks after an
order is placed, it is necessary for the District to pre-purchase the MCC to ensure delivery in July
1991.
The Headworks Project is included in the 1990-91 Capital Improvement Budget, pages TP-12
and TP-13.
The bid request was publicly advertised on January 3, 1991, and January 8, 1991, and three
bids were publicly opened on January 24, 1991. The following bid prices were received:
WESCO at $51,649.39; Allen-Bradley at $54,498; and Access Electric Supply at $55,155. A
technical and commercial evaluation was conducted by Engineering and Purchasing which shows
that the lowest bid price was submitted by WESCO. However, all bids contained material
variances which were caused by the bidders including their terms and conditions, thereby
causing conflict with the District's. Therefore, the Board should declare that all bids are non-
responsive to the District's bid request.
District Counsel and the staff discussed this non-responsive situation and concluded that if the
Board approved of the negotiations of terms and conditions with WESCO and holding its low bid
price at $51,649.39, that the outcome would be in the District's best interest. This
recommended procedure is in compliance with Public Contracts Code (PCC) Section 20805,
which states that "if no bids are received the district board may have the project done without
further complying with this article." It is staff and Counsel's conclusion that when no
"responsive" bids are received, it is the functional equivalent of receiving no bids, as set forth
in PCC, Section 20805, and, therefore, negotiation with the low bidder is permissible.
Furthermore, the reissuing of the District's bid request would be unavailing as affecting the final
result, since we believe that basically the same material variances would be taken by all three
bidders.
0fk,0
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INITIATING DEPT/DIV.
~~
REVIEWED AND RECOMMENDED FOR OARD ACTION
'302A-9/RFL
PM
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KLA
~l'..7XRE All BIDS NON-RESPONSIVE, APPROVE THE USE
F NEGOTIATION, AND AUTHORIZE AWARD OF PURCHASE
RDER TO WESCO FOR FURNISHING OF TWO INDOOR MOTOR
ONTROl CENTERS
POSITION
PAPER
PAGE 2 01-
DATE
February 1, 1991
I Ithough the original bid documents submitted by WESCO contained material variances, the
I istrict and WESCO have since concluded satisfactory negotiations of the terms and conditions.
hese satisfactory negotiations with WESCO have resulted in bringing WESCO's quoted terms
nd conditions in general compliance with the District's general conditions. Therefore, staff
recommends that the Board authorize the award of a purchase order to WESCO in the amount
f $51,649.39.
ECOMMENDATION: Declare all bids non-responsive to the bid request, approve the use of
egotiations with WESCO, the low bidder, and authorize award of a purchase order to WESCO
in the amount of $51,649.39 (original bid price) for furnishing the indoor motor control centers.
110?FJ g'B[)
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Central Contra Costa Sanitary LJistrict
BOARD OF DIRECTORS
PAGE 1
OF2
POSITION
PAPER
BOARD MEETING OF
NO.
February 7, 1991
4.
CONSENT CALENDAR a.
SUBJECT
DATE
ADVISE THE BOARD OF THE CLOSE OUT OF THE PHASE 1 B
SAN RAMON VALLEY INTERCEPTOR PROJECT (D.P. 24224)
January 25, 1 991
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
INITIATING DEPT 'DIV
Henry B. Thom, Senior Engineer
Engineering Department/Construction Division
ISSUE: All work has been completed on the Phase 1 B San Ramon Valley Interceptor Project
(D.P. 24224) and this project can now be closed out.
BACKGROUND: The Phase 1 B project was the second phase of the new San Ramon Valley
Interceptor Project. The Phase 1 B project covers the 1.5 mile section from Sycamore Valley
Road south to St. James Court in Danville as shown on Attachment A. The major elements of
the Phase 1 B project consisted of the installation of 1.5 miles of 42-inch diameter concrete
pipeline, double barrel siphon (33- and 24-inch diameter) under the San Ramon Creek, and 12
manhole structures. As part of the project, a paved 10-foot wide trail was constructed along
the pipeline from Sycamore Valley Road to San Ramon Creek. Additional information on the
Phase 1 B project is given on page CS-14 of the 1990-1991 Capital Improvement Budget.
The contractor, Mountain Cascade, Inc., of San Ramon commenced work on July 27, 1987.
All contract work was essentially completed ahead of the contract completion date of June 26,
1988. The project was accepted by the Board of Directors on July 7, 1988. The project close
out was delayed due to a property damage claim which was later resolved.
Mountain Cascade's original construction contract was for $1,895,900. There were 14 change
orders issued on the project for additional work associated with unknown utilities, repairs of
damaged sewers, excess excavation, and miscellaneous connections to existing sewers. The
total amount for all change orders was $14,778.79. The total contract amount paid to Mountain
Cascade was $1,910,678.79.
The total budget for the project was $2,312,900. The total completed project cost is
$2,111,530 which is approximately 9 percent less than the budget. Staff is closing out the
project which will result in $201,378 being returned to the Collection System Program.
RECOMMENDATION: This item is presented to the Board of Directors for information. No action
is necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
110?A 98',
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111111111 - Project Location(s)
Central Contra Costa
Sanitary District
~
SAN RAMON VALLEY INTERCEPTOR PROJECT
ATTACHMENT
D.P. 24224
A
2523-9/88
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION PAPER
BOARD MEETING OF
February 7, 1991
NO.
5. ENGINEERING a.
SUBJECT
DATE
APPROVAL TO OVEREXPEND THE FY 1990-91 ENGINEER-
ING DEPARTMENT EDUCATION AND TRAINING BUDGET
BY $11,640
APPROVE
ADDITIONAL FUNDS
SUBMITTED BY
INITIATING DEPT/DIV
ROBERT A. BAKER
ENGINEERING DEPARTMENT
ISSUE: The Engineering Department requests approval for increases to the previously
approved Fiscal Year 1990-91 Technical Training, Conferences, and Meetings (Account
090) Budget.
BACKGROUND: Recent changes in the engineering employment marketplace have
created a need to reevaluate the objective and scope of training in the Engineering
Department. Despite the slowdown in the California economy, environmental activity in
the state has remained at a high level. The high activity has created a large demand for
environmental professionals and a corresponding serious shortage has developed. This
has caused salaries to increase as well as a dramatic increase in employment
opportunities. Consequently, the turnover rate in the Engineering Department has risen,
it has become difficult to recruit Environmental Engineers from graduating college classes,
and it has become nearly impossible to recruit experienced engineers.
As a result of these employment market pressures, the overall level of education and
experience of newly hired technical staff in the Engineering Department is dropping. This
trend is expected to continue in the foreseeable future. To address this problem, a new
approach to our education, training, and recruitment program is recommended.
The Fiscal Year 1990-91 Engineering Department training program has a budget of
$36,241. The primary goal of the program is to provide advanced training to enhance
employee performance. The program has purposely been kept at a modest level (about
$500/ employee /year) since in the past the Department has depended on recruitment of
experienced engineers with masters degrees to provide a core level of staff expertise.
This approach appears to be no longer viable. In the future, it is recommended that we
implement an enhanced training program to accomplish the following goals:
1. Expand the present training program by providing more basic technical
skills training (short term emphasis on computer skills, design skills,
hazardous waste remediation techniques, and claims management skills).
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
RAB
INITIAmDIV.
SUBJECT
POSITION PAPER
APPROVAL OF $11,640 IN ADDITIONAL EXPENDITURES FOR
TRAINING IN THE ENGINEERING DEPARTMENT PAGE 2
DATE
OF
4.
Januarv 29. 1991
2. Begin an in-house program to enable employees to prepare for future
advancement at the District, with a short term emphasis on management
skills training for senior professionals.
3. Begin an expanded seminar attendance program to enhance job
professionalism for less experienced technical staff.
4. Provide enhanced job satisfaction and knowledge for senior professionals
in the Department through increased participation in conferences.
To begin the proposed program, the Engineering Department recommends that additional
training activities be added to the previously approved Training and Conference Budget
for fiscal year 1990-91. Specific information on the requested activities is contained in the
attachment to the Position Paper.
RECOMMENDATION: Authorize the Engineering Department to overexpend the FY
1990-91 Technical Training, Conferences, and Meetings Account by $11,640.
130?8 9-8!i
ATTACHMENT
DESCR:IPT:ION SITE ATTENDEE AMOUNT
Management Action Plan N.California Senior $1900
(MAP) Management Engineer
Training (advanced
level course)
CASA Conference Lake Tahoe Division $ 600
Manager
Control of Hazardous Anaheim Associate $ 800
Materials Seminar Engineer
Fundamentals of San Francisco Senior $1000
Accounting for Non- Engineer
Finance Professionals
PLANN:ING DIVISION TOTAL $4300
DESCRIPTION SITE ATTENDEE AMOUNT
CASA Conference Palm Springs Division $ 800
Manager
Troubleshooting and Sacramento Technician $ 120
Maintaining Personal
Computers
Supervisor Health and California Senior $ 400
Safety Training for Engineer
Hazardous Waste
EPA Air Emissions Sacramento Assistant $ 350
Workshop Engineer
Advanced MS-DOS San Jose Technician $ 850
Seminar
Air Toxics Seminar Oakland Assistant $ 120
Enqineer
Plastic Pipe Design In-House 3-5 staff $1700
Seminar engineers
Specification Writing California Assistant $ 700
Engineer
site Remediation Davis Assistant $ 900
Project Planning and Engineer and
Decision-Making Course Senior
Engineer
ER:ING D:IV:IS:ION TOTAL $5940
DESCRIPTION SITE ATTENDEE AMOUNT
Introduction to Bay Area Engr.Asst. $ 300
Supervision
Construction Bay Area Sr. Engr. $ 400
Litigation Conference
Construction Claims Monterey Sr. Engr. $ 200
Seminar
Construction Lake Tahoe, Sr. Engr. $ 500
Conference Nevada
CONSTRUCTION DIVISION TOTAL $1400
GRAND TOTAL:
$11,640
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Centr~_ Contra Costa Sanitar~ Jistrict
BOARD OF DIRECTORS
PAGE 1
OF 3
POSITION
PAPER
BOARD MEETING OF
February 7, 1991
NO.
5.
ENGINEERING b.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AMENDMENT WITH JOHN CAROLLO
ENGINEERS TO DESIGN 1-680/SR-24 SEWER RELOCATIONS,
PHASE 3, DISTRICT PROJECT NO. 4782
DATE
February 1, 1 991
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BTad J. Pilecki
Senior Engineer
INITIATING DEPT/Ei'\gineering Department/
Engineering Division
ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer
to execute a consulting engineering agreement/amendment when it is greater than $50,000.
BACKGROUND: To accommodate construction of the 1-680/SR-24 interchange expansion,
the District has been requested to relocate a number of its sewers. The sewer relocation
projects have been split into phases to better coordinate with Caltrans' phased interchange
project. Construction of the second phase of sewer relocations is expected to be completed
in February 1 991 .
Caltrans has requested the District to prepare detailed plans and specifications for the third
phase of the sewer relocation. The third phase of sewer relocations will consist of two
relocations (approximately 3,800 feet of 33-inch sewer and 1,200 feet of 10- and 12-inch
sewer) between Oak Park Boulevard and Monument Boulevard. Plans and specifications for
the relocation are to be submitted to Caltrans for approval by May 1991. The construction
of the relocations must be completed by December 31, 1991.
To meet the short schedule, staff proposes to retain a consulting engineering firm to prepare
the plans and technical specifications. A cost-reimbursement contract with a cost ceiling
of $111,135 has been negotiated with the engineering firm of John Carollo Engineers (JCE)
of Walnut Creek. JCE was selected because of its design experience on the Phase 1 and 2
relocations and its ability to meet Caltrans' schedule.
Attachment 1 provides a detailed breakdown of the design budget. The predesign level total
project cost for Phase 3 relocations is estimated to be $1,718,000. The total project cost
for all Caltrans' relocations associated with the 1-680/SR-24 expansion is $9,680,000.
Caltrans reimburses in arrears; therefore, the Board of Directors must authorize funds for the
project, even though Caltrans will eventually compensate the District for all costs attributable
to the 1-680/SR-24 interchange expansion. Caltrans is proceeding with the design of the 1-
680/SR-24 interchange expansion despite on-going CEQA litigation and will reimburse the
District for all costs incurred. Staff will provide an update of the litigation impacts on the
proposed project. The 1-680/SR-24 Sewer Relocations Project, Phase 3, is described in detail
in the 1990-1991 Capital Improvement Budget starting on page CS-30.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
TJP
DRW
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SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AMENDMENT WITH JOHN CAROLLO
ENGINEERS TO DESIGN 1-680/SR-24 SEWER RELOCATIONS,
PHASE 3, DISTRICT PROJECT NO. 4782
POSITION PAPER
PAGE 2
DATE
OF
3
February 1, 1991
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEQA) under CEQA Statute 21080.21 since it involves
construction of pipeline of less than one mile in total length, which will be located in streets
and easements.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost-
reimbursement contract with a cost ceiling of $111,135 with John Carollo Engineers to
design Phase 3 of the 1-680/SR-24 Sewer Relocation Project, District Project No. 4782.
1302B-9/85
Page 3 of 3
ATTACHMENT 1
1-680/SR-24 SEWER RELOCATIONS, PHASE 3
DESIGN BUDGET
John Carollo Engineers $111,135
Soils 15,000
Aerial Survey 12,000
Ground Survey 15,000
District Forces (Design) 1 53.865
Subtotal $207,000
Contingency (10%)2 21 .000
Total Cost $228.000
1
District forces will direct the consultant's work, obtain and coordinate utility information,
provide potholing and TV inspection, prepare front-end specification, provide technical
review, coordinate aerial and geotechnical consultants, and develop planning evaluations.
2 If necessary, District staff will use this contingency to issue consultant contract change
orders or fund additional force account work.
T JP:pk
01/24/91
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Centra ~ontra Costa Sanitar) )istrict
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION
PAPER
BOARD MEETING OF
NO.
6. TREATMENT PLANT a.
Februar 7 1991
SUBJECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH CAMP,
DRESSER AND MCKEE, INC. TO PERFORM AN ELECTRICAL
SYSTEM ANALYSIS, DISTRICT PROJECT NO. 10084 AND
AUTHORIZE AN ALLOCATION OF $160,000 FROM THE
DATE
AUTHORIZE EXECUTION
OF AGREEMENT
SUBMITTED BY
INITIATING DEPT/DIV.
James L. Belcher, Senior En ineer
Plant Operations Department
ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer
to execute a Professional Services Agreement in an amount greater than $50,000. Authorization
by the Board of Directors is required to allocate funds in excess of $50,000, to a specific project
from a program contingency account.
BACKGROUND: The existing Treatment Plant electrical distribution system was installed in 1975
as part of the 5A project. This complex power system has performed reliably and safely.
Subsequently, there have been several major modifications to this system, including the Electric
Aeration Air Blower, Dewatering Systems Improvements, and Dissolved Air Flotation projects.
These projects utilized the existing electrical feed system without comprehensively analyzing the
supplemental electrical system protection and service continuity factors required on a plant-wide
basis. Future projects will incorporate additional energy saving equipment and emergency power
facilities. Such equipment will have a major impact on the continued overall reliable operation of
the Treatment Plant electrical system.
The Electrical System Analysis project has three major tasks which are: short circuit analysis,
harmonics analysis, and an electrical protection coordination study. These tasks will evaluate the
future safety and reliability of this complex electrical distribution, as well as provide assurance that
additional new equipment on future projects will not degrade the dependability of the system. This
project will optimize the electrical equipment protection settings to maximize system safety
consistent with maximum service continuity. Failure to maintain the current high standards of
system protection could result in equipment failures, failure to meet permit requirements, and
reduced safety of operations.
The firm of Camp, Dresser and McKee, Inc. (COM) is recommended to be the consulting firm for
this project using Norberg Engineering as its primary subconsultant. COM has performed the initial
background work and is familiar with this project. A cost reimbursement agreement has been
negotiated with COM with a cost ceiling of $140,000. Under the proposed agreement COM will
provide three separate task documents and training for District personnel.
IEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
SUBJECT AUTHORIZE EXECUTION OF AN AGREEMENT WITH
CAMP, DRESSER AND MCKEE, INC. TO PERFORM AN
ELECTRICAL SYSTEM ANALYSIS, DISTRICT PROJECT NO.
10084 AND AUTHORIZE AN ALLOCATION OF $160,000 FROM
THE TREATMENT PLANT CONTINGENCY ACCOUNT.
POSITION PAPER
PAGE 2 OF 2
DATE
February 4, 1991
The estimated project cost is $160,000. Funding from the Treatment Plant Program Contingency
Account is required.
This project has been evaluated by staff and determined to be in compliance with District CEQA
Guidelines Section 11.9(c)(2). Therefore, no new environmental documents will be required.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Professional
Services Agreement with a cost ceiling of $140,000 with COM for the Electrical System Analysis,
District Project No. 10084. Authorize allocation of $160,000 from the Treatment Plant Program
Contingency Account for this project.
1...-_________
1302B-9/85
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Central Contra Costa Sanitary Oistrict
BOARD OF DIRECTORS
PAGE
OF 19
POSITION
PAPER
BOARD MEETING OF
February 7, 1 991
NO.
9. BUDGET AND FINANCE
a.
SUBJECT
DATE
February 4, 1991
RECEIVE THE 1990-1 991 OPERATIONS AND MAINTENANCE
BUDGET REVIEW FOR THE SIX MONTHS ENDED
DECEMBER 31, 1 990
TYPE OF ACTION
RECEIVE BUDGET
REVIEW
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT.lDIV
Administrative/Finance & Accounting
ISSUE: A report of the results of a comparative review of actual and budgeted Operations and
Maintenance (O&M) revenues and expenses for the first six months of the 1 990-1991 fiscal year
is provided in this Position Paper.
BACKGROUND: A comparison of actual and budgeted District O&M revenues and expenses
for the six months ended December 31, 1990, and projected revenues and expenses for the
fiscal year ending June 30, 1991 is summarized below:
Six Months Ended December 31, 1990 Fiscal Year Ending June 30, 1991
Variance Variance
Favorable < Unfavorable> Favorable < Unfavorable >
Actual Budgat Amount % Projected Budget Amount %
Revenues
Sewer Service $9,282,179 9,488,150 <205,971 > <2.1> 18,091,300 18,443,600 <352,300> <1.9>
Charges
City of 1,044,473 953,000 91,473 9.6 4,242,100 4,208,000 34,100 .8
Concord
Other 915,753 1,056,925 <141,172> < 13.4> 1,588,012 1,848,400 <260,388> < 14.1 >
Total 11,242,405 11,498,075 <255,670> <2.1 > 23,921,412 24,500,000 <578,588> <2.4>
Revenues
Expenses
Administrative 1,797,306 2,015,966 218,660 10.8 3,887,553'\ 3,829,760 < 57,793> < 1.5>
Engineering 1,647,891 1,634,277 <13,614> <0.7> 3,418,205 3,456,204 37,999 1.1
Collection 1,934,990 2,146,940 211,950 9.9 4,300,806 4,470,525 169,719 3.8
System Oper.
Plant Oper. 5,875,854 6,164,244 288,390 4.7 12,018,076 12,305,464 287,388 2.3
Pumping Stn's 637,573 692,843 55,270 8.0 1,252,636 1,332,290 79,654 6.0
Total 11,893,614 12,654,270 760,656 6.0 24,877,276 25,394,243 516,967 2.0
Expenses
Deficit $ 651,209 1,156,195 504,986 43.7 955,864 894,243 < 61,621> < 6.9>
Reserves-End of Year (Beginning of Year Reserves as of June 30, 1990 is
$2,806,7021: $1,850,838
Footnote A: The ro'ected ex enses of the Administrative Del artment include a 112,000 unantici ated Count fee for assessin collect in , and
P J P P P
allocating property tax revenues for cities, sc~g~ffisA,;,~~a~M'!W'tJF/;. FOR BOARD ACTION
INITIA T1NG DEPT.lDIV.
ri!df~~
y
g,
g
1302A-9/85
PM
NG.
SUBJECT
RECEIVE THE 1 990-1 991 OPERATIONS AND MAINTENANCE
BUDGET REVIEW FOR THE SIX MONTHS ENDED
DECEMBER 31, 1990
POSITION
PAPER
PAGE
DATE
2
OF
19
February 4, 1991
Based on the results of the first six months of the 1 990-1991 fiscal year, projections have been
made of revenues and expenses for the full fiscal year. District revenues are projected to total
$23,921,412 for the fiscal year, which are $578,588 or 2.4 percent lower than budgeted
revenues of $24,500,000. Explanations of major variances between projected, or actual,
revenues and budgeted revenues for the fiscal year and the six month period are presented in
Attachment I.
District expenses are projected to be $24,877,276 for the fiscal year, which are less than
budgeted expenses of $25,394,243 by $516,967 or 2.0 percent. A significant unbudgeted
expense of $112,000 for a newly imposed fee charged by the County to assess, collect, and
apportion ad valorem tax revenues to cities, school districts, and special districts is included in
the projected expenses of the Administrative Department. Variances between projected, or
actual, expenses and budgeted expenses for the fiscal year and the six month period are
described by major expense categories on Attachment II. Explanations of major over or
underexpended accounts are provided by department on Attachment III.
RECOMMENDATIONS: Receive the 1990-1991 Operations and Maintenance Budget Review
for the six months ended December 31, 1990, and provide comments and guidance to District
staff .
13028-9/85
ADS/Pos Pap#1/6MOO&M.Frm
Attachment I
CENTRAL CONTRA COSTA SANITARY DISTRICT
REVENUE ACCOUNT VARIANCE EXPLANATIONS
FOR THE SIX MONTHS ENDED DECEMBER 31. 1990
AND FISCAL YEAR ENDING JUNE 30. 1991
Six MantIw Ended 12/31/90 F*lIII V.. Ending 8/30/91
v........ v........
Ftlvarable < Unfllv....bIe > Ftlvcnble<Unfllvcnble>
Ac:t.... Budget Amount % Projected Budget Amount %
Sewer Service (1) $9,282,179 9,488,150 <205,971 > < 2.1 > 18,091,300 18,443,600 <352,300> <1.9>
Cherge
Service Cherges - (2) 1,044,473 953,000 91,473 9.6 4,242,100 4,208,000 34,100 0.8
Concord
T ep Instelletion (3) 12,443 17,800 < 5,357> <30.0> 24,800 35,400 < 10,600> <30.0>
House Connection 141 30,807 57,200 < 26,393> <46.0> 57,200 110,000 < 52,800> <48.0>
Inspection
Mein Lines (51 44,482 11 2,400 < 67,918> <60.3> 73,000 194,000 <121,000> <62.4>
Inspection
Plen Review (6) 22,152 59,600 < 37,448> <62.7> 50,000 127,000 < 76,200> <60.0>
Septic T enk 171 38,587 52,500 < 13,913 <26.4> 82,100 105,000 < 22,900> <21.8>
Dumping
Industriel Permit (8) 18,156 41,400 < 23,244> <56.0> 82,600 106,600 < 24,000> <22.5>
Fees
Frenchise Fees (9) 494,112 408,000 86,112 21.1 494,112 408,000 86,112 21.1
Abendonment Fees (101 < 5,399 > 11,300 < 16,699> <147.7> 1,000 29,000 < 28,000> <96.6>
Rebetes to District (11) 21,631 11,500 10,131 88.1 75,000 23,100 51,900 124.7
Interest Income (121 119,463 164,800 < 45,337 > < 27.4> 358,800 408,200 < 49,400> <12.1 >
11,123,086 11,377,650 <254,564> < 2.2> 23,632,812 24,197,900 <565,088> < 2.3>
All Other Accounts 119,319 1 20,425 < 1,106> < 0.9> 288,600 302,100 < 13,500> < 4.5>
T otel Revenues $11 ,242,405 11,498,075 < 255,670> < 2.1 > 23,921,412 24,500,000 <578,588> < 2.4>
Variance Exolanations:
( 1) Sewer Service Charges for the first six month period were $205,971 less than budget as a result of
lower than anticipated counter collections due to reduced housing construction activity and lower than
anticipated commercial collections due to lower than anticipated water flows. With construction
activity anticipated to continue at reduced levels, these revenues are projected to be $352,300 under
budget for the fiscal year.
( 2) Service Charges - Concord were $91,473 over budget for the first six month period; the payment
recorded in the first six months merely represents an advance payment of one-half of the billing for
the last half of the prior fiscal year. Projected revenues for the fiscal year are $34,100 more than
budget primarily as a result of a higher than budgeted flow factor for the City of Concord.
( 3) Tap Installation revenues were $5,357 less than budget for the first six month period primarily due
to lower than anticipated activity in the housing construction industry. Projected revenues for the
fiscal year are $10,600 less than budget as a result of the continued effect of the underrealization of
the first six months. The two-men tap installation crew members in the Collection System Operations
Page 3 of 19
Department have been rec.....lgned to other work activities, an.. ._erform tap installation work as
required.
( 4) House Connection Inspection revenues were $26,393 less than budget for the first six month period
primarily due to the lower housing construction activity referenced for Tap Installation. The
anticipated continued effect of the lower activity results in projected revenues being $52,800 under
budget for the fiscal year.
(5) Main Lines Inspection revenues for the first six month period were $67,918 less than budget primarily
due to fewer than anticipated medium- and large-sized subdivisions being developed. As the current
trend is anticipated to continue, revenues for the fiscal year are projected to be $121,000 under
budget. Two Engineering Department inspectors have been transferred from House Connection and
Main Lines Inspection work because of the reduced construction activity; these inspectors are
performing inspections for the Collection System Operations Department and on capital projects.
(6) Plan Review revenues for the first six month period were $37,448 less than budget and reflect the
same revenue trend as for Main Lines Inspection. As this current trend is anticipated to continue,
revenues are projected to be $76,200 under budget for the fiscal year. Personnel involved in Plan
Review have been assigned the following activities because of the reduced volume of plan reviews:
review of rebates; identification of illegal connections; and revising the Standard Specifications.
(7) Septic Tank Dumping revenues were $13,913 less than budget for the first six month period primarily
due to a lower than anticipated number of waste loads delivered for treatment. Projected revenues
for the fiscal year are $22,900 less than budget as a result of the continued trend of the first six
months.
( 8) Industrial Permit Fees revenues for the first six month period were $23,244 less than budget primarily
due to fewer than anticipated permit applications. Projected revenues for the fiscal year are $24,000
less than budget.
(9) Franchise Fees are billed to franchised refuse collectors annually in the first six month period based
on a projection of District expenses to administer the franchise agreements. The fees exceed budget
by $86,112, reflecting the higher than anticipated administrative expenses incurred related to refuse
collection rate-setting, recycling, solid waste disposal, and other solid waste issues.
(10) Abandonment Fees revenues were $16,699 less than budget for the first six month period primarily
because of a lower number of abandonment permits issued than anticipated and a number of refunds
as a result of the abandoned lateral subsequently being reused. Projected revenues for the fiscal year
are $28,000 less than budget as a result of the continued trend of the first six months.
(11) Rebates to District revenues for the first six month period were $10,131 higher than budget primarily
due to several unanticipated projects with rebates being completed this year. As several additional
unanticipated rebates are expected to be completed in the balance of the fiscal year, projected
revenues are $51,900 higher than budget.
(12) Interest Income is $45,337 less than budget for the first six month period primarily due to lower than
anticipated interest rates. Projected interest income for the fiscal year is $49,400 less than budget
because investment earnings for the balance of the fiscal year are anticipated to be closer to budget
as they were based on lower rates.
ADS/Budget#1/6MoO&M.1
Page 4 of 19
Attachment"
CENTRAL CONTRA COST A SAN IT ARY DISTRICT
SUMMARY OF ACTUAL AND BUDGETED O&M EXPENSES BY EXPENSE CATEGORY
FOR THE SIX MONTHS ENDED DECEMBER 31,1990 AND THE FISCAL YEAR ENDING JUNE 30,1991
Six Months Ended December 31, 1990 Fiscal Year Ending June 30, 1991
.~._-------------------------------------------- -----------...------------.-.-------------------
Variance Variance
Favorable (Unfavorable) Favorable (Unfavorable)
------------------------ ------------------------
Expense Category Actual Budget Amount l Projected Budget Amount X
--------------------- ------------------------------------------------ ------------------------------------------------
Labor & Employee
Benefits (1) S8,816,975 9,211,748 394,m 4.3 18,288,557 18,708,376 419,819 2.2
Utilties (2) 1,531,798 1,553,586 21,788 1.4 3,091,714 3,116,790 25,076 0.8
Chemicals (3) 595,435 493,870 (101,565) (20.5) 1,138,787 983,700 (155,087) (15.8)
Repairs & Maint. (4) 623,039 802,727 179,688 22.4 1,338,978 1,568,724 229,746 14.6
Hauling & Disposal (5) 148,935 189,712 40,777 21.5 356,135 454,249 98,114 21.6
Prof. & Legal Servo (6) 154,219 137,982 ( 16,237) (11.7) 322,700 298,600 (24,100) (8.1)
OUtside Services (7) 713,090 828,031 114,941 13.9 1,640,162 1,430,786 (209,376) (14.6)
Materials & Supplies (8) 420,837 503,486 82,649 16.4 906,888 1,048,947 142,059 13.5
All Other 294,639 430,127 135,488 31.5 646,943 731,438 84,495 11.6
Total District
Expenses 13,298,967 14,151,269 852,302
6.0
27,730,864 28,341,610 610,746
2.2
Total Capitalized
Expenses (9) (1,405,353) (1,496,999) (91,646)
6.1
(2,853,588) (2,947,367) (93,779)
3.2
Net District
Expenses
$11,893,614 12,654,270
760,656
6.0
24,877,276 25,394,243
516,967
2.0
================================================ c:=:==:=====================:=:========:===:====
(1) labor and Employee Benefits:
The favorable variances of $394,773 for the six month period, and $419,819
projected for the fiscal year are primarily the result of unfilled authorized staff
positions in the Engineering, Collection System Operations, and Plant Operations
Departments.
(2) Utilities:
The minor favorable variances of $21,788 for the six month period, and $25,076
projected for the fiscal year are primarily the result of a favorable variance in the
Plant Operations Department's landfill gas expense due to lower gas usage, offset
by an unfavorable variance in electrical expense from higher than anticipated
usage.
Page 5 of 19
(3) Chemicals:
The unfavorable variances of $101,565 for the six month period, and $155,087
projected for the fiscal year are primarily the result of greater than anticipated use
of lime and polymers in the wastewater treatment process.
(4) Repairs and Maintenance:
The favorable variances of $179,688 for the six month period, and $229,746
projected for the fiscal year are primarily the result of using District trainees for
certain collection system repair work instead of outside contractors, and a reduced
level of repair and maintenance work because of unfilled positions and a smaller
number of collection system construction crews.
(5) Hauling and Disposal:
The favorable variances of $40,777 for the six month period, and $98,114
projected for the fiscal year primarily reflect the avoidance of the need to haul
sludge off site in the event of a furnace failure, and reduced charges resulting from
a change in refuse collection container sizes and frequency of service at the
Treatment Plant.
(6) Professional and Legal Services:
The unfavorable variances of $16,237 for the six month period, and $24,100
projected for the fiscal year are primarily the result of a greater than anticipated
need for labor counsel services related to personnel grievances, appeals, and
arbitrations.
(7) Outside Services:
The favorable variance of $114,941 for the six month period, and unfavorable
variance of $209,376 projected for the fiscal year are primarily the result of the
following departmental explanations:
Administrative:
Technical Services expense was $48,210 underexpended for the six month
period primarily due to the outside consultant services related to the solid
waste reduction requirement of AS 939 being incurred in the second half of
the fiscal year; this account is projected to be equivalent to budget for the
fiscal year.
Recruitment Expense is projected to be $50,000 overexpended for the fiscal
year because of greater use of recruitment firms for engineering positions.
Page 6 of 19
Other Public Agency Services expense is projected to be $106,000
overexpended for the fiscal year because of a newly imposed County fee to
assess, collect, and apportion ad valorem taxes.
Enaineering:
Technical Services expense is higher than budget for the six month period
by $25,212 and projected to be $40,110 overexpended for the fiscal year
primarily because of greater than anticipated use of temporary personnel
due to unfilled staff positions; an offsetting reduction is reflected in the
Salaries and Wages and related employee benefits expenses.
Collection Svstem Ooerations:
Technical Services expense is projected to be $38,400 overexpended for
the fiscal year primarily because of increased use of temporary agency
personnel; a temporary truck driver is anticipated to be required to haul
reclaimed water because of the drought, and temporary personnel will be
needed for unfilled staff positions. The unfilled staff positions are reflected
in the favorable variance in the Salaries and Wages and related employee
benefits expenses.
Plant Ooerations:
Technical Services expense is $83,846 less than budgeted expense for the
six month period and is projected to be $63,900 underexpended for the
fiscal year because certain testing and monitoring activities by outside firms
will be deferred to the next fiscal year.
(9) Total Capitalized Expenses:
The unfavorable variances of $91,646 for the six month period, and $93,779
projected for the fiscal year are primarily the result of a lower than anticipated level
of Engineering Department staff effort applied to capital projects during the first
six months of the fiscal year because of unfilled job positions.
ADS/Budget# 1/6moO&M.1I
Page 7 of 19
Attachment III
CENTRAL CONTRA COSTA SANITARY DISTRICT
EXPENSE ACCOUNT VARIANCE EXPLANATIONS
FOR THE SIX MONTHS ENDED DECEMBER 31, 1990
ADMINISTRATIVE DEPARTMENT
Six Months Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1990 totaled $1,797,306 and were $218,660 less than budgeted
expenses of $2,015,966. The 10.8 percent underexpenditure is primarily the result of
the following expense account variances:
Salaries and Wages and related employee benefits expenses of $1,264,427 are
$90,001 less than budgeted expenses of $1,354,428 for the six month period
primarily because of an unfilled position for the Household Hazardous Waste
program, the Affirmative Action Trainee program being implemented a month later
than expected, and less overtime incurred than anticipated.
These accounts are projected to be $50,548 underexpended for the fiscal year.
Directors' Fees and Expenses of $12,320 are $4,780 less than budgeted expenses
of $17,100 for the six month period primarily because of a lower than anticipated
number of conferences attended by Board members.
This account is projected to be $4,000 underexpended for the fiscal year.
Outside Repairs and Maintenance expense of $20,938 is $4,774 less than
budgeted expense of $25,712 for the six month period primarily because
anticipated repairs to Print Shop equipment were not required during the reporting
period.
This account is projected to be $6,000 underexpended for the fiscal year.
Computer Maintenance expense of $6,698 is $2,118 less than budgeted expense
of $8,816 for the six month period primarily because a maintenance agreement for
the Records Management System will be effective during the last half of the fiscal
year instead of during the reporting period.
This account is projected to be equivalent to budget for the fiscal year.
Janitorial and Refuse Removal expense of $13,048 is $7,317 less than budgeted
expense of $20,365 for the six month period primarily because charges for two
months will be recorded in the second half of the fiscal year because of a delay in
P?ge 8 of 19
processing caused by a disputed invoice, and the normal year-end invoice accrual
process.
This account is projected to be equivalent to budget for the fiscal year.
Legal Services-Board expense of $10,298 is $9,052 less than budgeted expense
of $19,350 for the six month period primarily because of a lower than anticipated
incidence of Board-level issues requiring legal opinion.
This account is projected to be $9,000 underexpended for the fiscal year.
Legal Services-Staff expense of $63,127 is $26,723 higher than budgeted
expense of $36,404 for the six month period primarily as a result of a greater than
anticipated need for legal services related to personnel grievances, appeals, and
arbitrations.
This account is projected to be $34,000 overexpended for the fiscal year.
Outside Safety Services expense of $10,985 is $4,815 less than budgeted
expense of $15,800 for the six month period primarily due to the deferral of
industrial hygiene and disaster program planning services to the second half of the
fiscal year.
This account is projected to be equivalent to budget for the fiscal year.
Technical Services expense of $91,284 is $48,210 less than budgeted expense
of $139,494 for the six month period primarily due to the major expense for
outside consultant services related to the solid waste reduction requirements of
AB939 being incurred in the second, rather than the first, six months of the fiscal
year.
This account is projected to be equivalent to budget for the fiscal year.
Other Public Agency Services expense of $55,166 is $5,334 less than budgeted
expense of $60,500 for the six month period primarily because of a lower than
anticipated charge from Contra Costa County for collecting the Sewer Service
Charges on the tax rolls. However, a significant unbudgeted expense of $112,000
for a newly imposed fee charged by the County to assess, collect, and apportion
ad valorem tax revenue will cause this account to be overexpended for the fiscal
year.
This account is projected to be $106,825 overexpended for the fiscal year.
Reprographic Services expense of $38,809 is $21,006 higher than budgeted
expense of $17,803 for the six month period primarily due to expenses being
misclassified to this account instead of to the Public Information expense account;
an equivalent underexpenditure is reflected in the Public Information account.
Page 9 of 19
Corrections to both expense accounts will be recorded in the second half of the
fiscal year.
This account is projected to be equivalent to budget for the fiscal year.
Recruitment expense of $37,275 is $7,575 higher than budgeted expense of
$29,700 for the six month period primarily because of the greater use of
recruitment firms for engineering positions and for the Public Information and
Graphics Coordinator position.
This account is projected to be $50,000 overexpended for the fiscal year.
Bindery Services, Press and Camera Services, Special Reprographic Services, and
Typesetting Services expense accounts are used to record the expense of printing
and graphic services performed by the Administrative Department's Reprographics
Unit for other departments, or are chargeable to capital projects. Such
apportionment of expenses, plus labor and benefits, are recorded in the user
department's Reprographic Services expense account or to capital project
accounts; the account which is used to offset such charge outs within the
Administrative Department is the Reprographic Chargeouts account.
The combined net underexpenditure of $912 for all four accounts, comprised of
expenses of $55,872 compared to budgeted expenses of $56,784, is the result
of slightly less reprographic requirements than anticipated during the six month
period.
These accounts are projected to be equivalent to budget on a combined basis for
the fiscal year.
Operating Supplies expense of $20,773 is $ 11,758 less than budgeted expense
of $32,531 for the six month period primarily because of lower than anticipated
usage of supplies by the Print Shop.
This account is projected to be $9,000 underexpended for the fiscal year.
Rents and Leases expense of $10,322 is $2,112 less than budgeted expense of
$12,434 for the six month period primarily due to lower copier usage during the
reporting period.
This account is projected to be $2,000 underexpended for the fiscal year.
Public Information expense of $21,731 is $23,569 less than budgeted expense of
$45,300 for the six month period primarily because of the misclassification
described in the variance explanation for the Reprographic Services account.
This account is projected to be equivalent to budget for the fiscal year.
Page 10 of 19
Technical Training, Conference, and Meeting expense of $11,341 is $9,327 less
than budgeted expense of $20,668 for the six month period primarily because the
District-sponsored management and supervision training program was deferred to
the second half of the fiscal year.
This account is projected to be $6,000 underexpended for the fiscal year.
Election Expense of $0 is $40,000 less than budgeted expense for the six month
period because no election expense was incurred due to the incumbent Board
Members being unopposed in the general election.
This account is projected to be $40,000 underexpended for the fiscal year.
For all other individual departmental expense accounts, the actual expense for the
six month period did not vary more than $5,400 of budgeted expense. The
cumulative net variance between actual and budgeted expenses for all these
accounts for the fiscal year is projected to be $6,484 underexpended.
Fiscal Year Proiection:
The Administrative Department's operations and maintenance expenses are projected to
be $57,793 overexpended for the fiscal year ending June 30, 1991, as a result of:
underexpenditures in Salaries and Wages and related employee benefits of $50,548,
Directors' Fees and Expenses of $4,000, Outside Repairs and Maintenance of $6,000,
Legal Services-Board of $9,000, Operating Supplies of $9,000, Rents and Leases of
$2,000, Training, Conferences, and Meetings of $6,000, and Election Expense of
$40,000; overexpenditures in Legal Services - Staff of $34,000, Other Public Agency
Services of $106,825, and Recruitment of $50,000; and the cumulative net variance
between actual and budgeted expense for all other accounts of $6,484 underexpended.
ENGINEERING DEPARTMENT
Six Months Review:
Departmental operations and maintenance expenses for the six months ended December
31, 1990 totaled $1,647,891 and were $13,614 higher than budgeted expenses of
$1,634,277. The. 7 percent overexpenditure is primarily the result of the following
expense account variances:
Salaries and Wages and related employee benefits expenses of $2,447,887 are
$42,527 less than budgeted expenses of $2,520,414 for the six month period
primarily because of unfilled authorized positions and the allocation of lower than
budgeted employee benefits expense charges.
These accounts are projected to be $141,693 underexpended for the fiscal year.
Page 11 of 19
Technical Services expense of $142,386 is $25,212 higher than budgeted
expense of $117,174 for the six month period primarily because of greater than
anticipated use of non-District personnel due to unfilled staff positions.
This account is projected to be $40,110 overexpended for the fiscal year.
Reprographic Services expense of $6,957 is $5,763 less than budgeted expense
of $12,720 for the six month period primarily because printing the Capital
Improvement Plan and the Collection System map books will occur during the
second half of the fiscal year instead of the first.
This account is projected to be $ 2, 7 84 underexpended for the fiscal year.
Operating Supplies expense of $3,066 is $9,161 less than budgeted expense of
$12,227 for the six month period primarily due to deferring purchase of certain
supplies to the second half of the fiscal year.
This account is projected to be $2,054 underexpended for the fiscal year.
Capitalized Salaries and Wages and related capitalized accounts of $1,088,857 are
$65,488 less than budgeted expenses of $1,154,345 for the six month period
primarily due to less staff hours charged to capital projects as a result of unfilled
staff positions.
These accounts are projected to be $80,172 underrealized for the fiscal year.
For all other individual departmental expense accounts, the actual expense for the
six month period did not vary more than $5,000 of budgeted expense. The
cumulative net variance between actual and budgeted expenses for all these
accounts for the fiscal year is projected to be $11,750 overexpended.
Fiscal Year Proiection:
The Engineering Department's operations and maintenance expenses are projected to be
$37,999 underexpended for the fiscal year ending June 30, 1991. The underexpenditure
is projected to result from: an overexpenditure in Technical Services of $40,110;
underrealization of Capitalized Salaries and Wages and related capitalized expenses of
$80,172; underexpenditure in Salaries and Wages and related employee benefits of
$141,693, Reprographic Services of $2,784, and Operating Supplies of $2,054; and a
cumulative net overexpenditure of $11,750 in all other accounts.
COLLECTION SYSTEM OPERATIONS DEPARTMENT
Six Months Review:
Departmental operations and maintenance expenses for the six months ended December
31,1990 totaled $1,934,989, and were $211,951 less than budgeted expenses of
Page 12 of 19
$2,146,940. The 9.9 percent underexpenditure is primarily the result of the following
expense account variances:
Salaries and Wages and related employee benefits expenses of $1,542,919 are
. $101,791 less than budgeted expenses of $1,644,710 for the six month period
primarily because of unfilled authorized staff positions and lower than budgeted
employee benefits charges.
These accounts are projected to be $26,322 underexpended for the fiscal year.
Vehicle/Equipment Repairs and Maintenance expense of $42,245 is $7,143 higher
than budgeted expense of $35,102 for the six month period primarily because of
a greater than anticipated number of repairs to vehicles and equipment.
This account is projected to be $10,545 overexpended for the fiscal year.
Outside Repairs and Maintenance expense of $60,232 is $72,197 less than
budgeted expense of $132,429 for the six month period primarily because of a
reduction in repair and maintenance work requiring the use of outside contractors
for repaving jobs and raising manhole structures; trainees in the District's trainee
program have been employed in raising manhole structures instead of outside
contractors. The reduction in repair and maintenance work is caused by unfilled
staff positions and a reduced number of construction crews.
This account is projected to be $131,000 underexpended for the fiscal year.
Spoils Removal expense of $ 15,069 is $15,069 higher than budgeted expense of
$0 for the six month period because hauling construction spoils from the Walnut
Creek facility to the landfill was anticipated to be recorded in the second half of
the fiscal year.
This account is projected to be $1,900 underexpended for the fiscal year.
Technical Services expense of $70,983 is $3,082 less than budgeted expense of
$74,065 for the six month period. However, higher than anticipated use of
temporary agency personnel is projected during the second half of the fiscal year
because of the anticipated need to hire a temporary truck driver for hauling
reclaimed water because of the drought, and understaffing due to unfilled staff
positions and devotion of personnel to the trainee program.
This account is projected to be $38,400 overexpended for the fiscal year.
Gasoline, Oil and Fuel expense of $38,568 is $8,355 higher than budgeted
expense of $30,233 for the six month period primarily because of a 15 percent
price increase for fuel.
This account is projected to be $13,208 overexpended for the fiscal year.
Page 13 of 19
Operating Supplies expense of $132,461 is $49,885 less than budgeted expense
of $1 82,346 for the six month period primarily because of a lower than anticipated
use of operating supplies as a result of the reduced number of construction crews,
decreased sewer connections, and installation of overflow protection devices.
This account is projected to be $108,998 underexpended for the fiscal year.
Rents and Leases expense of $13,962 is $9,626 less than budget for the six
month period primarily because of less than anticipated equipment rental due to a
reduced number of construction crews. However, equipment rental is anticipated
to exceed budgeted rental expense during the second half of the fiscal year due to
requirements of the sewer rehabilitation demonstration projects.
This account is projected to be $4,000 overexpended for the fiscal year.
Capitalized Salaries and Wages and related capitalized accounts of $68,429 are
$18,931 less than budgeted capitalized accounts of $87,360 for the six month
period primarily because of a greater concentration of effort on unanticipated non-
capital repair projects, and the effect of unfilled staff positions.
These accounts are projected to be $25,212 underrealized for the fiscal year.
For all other individual departmental accounts, the actual expense for the six month
period did not vary more than $3,700 from budgeted expense. The cumulative net
variance between actual and budgeted expenses for all these accounts for the
fiscal year is projected to be $7,136 expended.
Fiscal Year Projection:
The Collection System Operations Department's operations and maintenance expenses
are projected to be $169,719 underexpended for the fiscal year ending June 30,1991,
as a result of: underexpenditures in Salaries and Wages and related employee benefits
of $26,322, Outside Repairs and Maintenance of $131,000, Spoils Removal of $1,900,
and Operating Supplies of $108,998; overexpenditures in Vehicle/Equipment Repairs and
Maintenance of $10,545, Technical Services of $38,400, Gasoline, Oil and Fuel of
$13,208, and Rents and Leases of $4,000; underrealization in Capitalized Salaries and
Wages and related capitalized accounts of $25,212; and a net overexpenditure of $7,136
in all other expense accounts.
PLANT OPERATIONS DEPARTMENT
Six Months Review:
Departmental operations and maintenance expenses for the six months ended December
31, 1990 totaled $5,875,854, and were $288,390 less than budgeted expenses of
$6,164,244. The 4.7 percent underexpenditure is primarily the result of the following
expense account variances:
Page 14 of 19
Salaries and Wages and related employee benefits expenses of $3,223,658 are
$148,853 less than budgeted expenses of $3,372,511 for the six month period
primarily because of: filling a number of positions later than anticipated; vacancies
caused by a long-term disability, inter-departmental transfer, and terminations; and
the allocation of lower than budgeted employee benefits expense charges.
These accounts are projected to be $200,658 underexpended for the fiscal year.
Lime expense of $27,963 is $15,463 higher than budgeted expense of $12,500
for the six month period primarily because of the unanticipated use of lime to treat
the sludge to control the concentration of copper in the ash within regulatory
limits.
This account is projected to be $40,000 overexpended for the fiscal year.
Polymer expense of $175,643 is $45,843 higher than budgeted expense of
$129,800 for the six month period primarily because of increased polymer usage
to treat the greater quantities of sludge produced by the reintroduction of lime;
additionally, there has been a higher than anticipated consumption of polymers in
the Dissolved Air Flotation System.
This account is projected to be $70,287 overexpended for the fiscal year.
Boiler Chemicals expense of $11,859 is $4,359 higher than budgeted expense of
$7,500 for the six month period primarily because of greater chemical usage
required due to increased hardness of the water from the Contra Costa Water
District.
This account is projected to be $8,800 overexpended for the fiscal year.
Electrical expense of $765,885 is $51,385 higher than budgeted expense of
$714,500 for the six month period primarily due to increased electrical usage
caused by the need to operate the standby electrically-driven blower during
maintenance and repairs of the auxiliary boilers and steam turbines. In addition,
the greater volume of sludge produced by the reintroduction of lime has caused
higher electrical consumption in the operation of the new centrifuge and ancillary
equipment.
This account is projected to be $76,339 overexpended for the fiscal year.
Landfill Gas expense of $386,977 is $57,232 less than budgeted expense of
$444,209 for the six month period primarily due to lower than anticipated landfill
gas usage resulting from process control adjustments to the furnace operations,
and shut-down of the gas-driven auxiliary boilers during maintenance and repairs.
This account is projected to be $73,121 underexpended for the fiscal year.
Page 15 of 19
Water expense of $26,942 is $20,942 higher than budgeted expense of $6,000
for the six month period primarily because of increased water consumption by the
new polymer systems and increased water consumption for more frequent removal
of impurities from boilers due to poor water quality.
This account is projected to be $14,000 overexpended for the fiscal year.
General Repairs and Maintenance expense of $283,185 is $17,787 less than
budgeted expense of $300,972 for the six month period primarily because of
delays in shipping replacement repair parts until the second half of the fiscal year.
This account is projected to be $16,944 underexpended for the fiscal year.
Outside Repairs and Maintenance expense of $126,552 is $25,598 less than
budgeted expense of $152,150 for the six month period primarily as a result of
major outside repair services completed in December for turbine teardown,
inspection and repair being billed and paid in January 1991. It is anticipated that
budgeted outside repairs expenses will be incurred during the second half of the
fiscal year.
This account is projected to be $21,824 underexpended for the fiscal year.
Ash Removal expense of $48,610 is $13,623 less than budgeted expense of
$62,233 for the six month period primarily because an anticipated rate increase
at the Colusa disposal site occurred later in the reporting period than was
expected.
This account is projected to be $20,567 underexpended for the fiscal year.
Sludge Removal expense of $1,364 is $25,136 higher than budgeted expense of
$26,500 for the six month period because the contingency provided for in this
account of the possible need to haul sludge off site in the event of a furnace failure
did not occur.
This account is projected to be $65,561 underexpended for the fiscal year.
Outside Safety Services expense of $5,625 is $825 higher than budgeted expense
of $4,800 for the six month period; however, because of the retirement of the
Plant Safety Specialist at the beginning of the second half of the fiscal year,
specialized outside safety services will be required before the position is filled.
This account is projected to be $41 ,025 overexpended for the fiscal year.
Janitorial and Refuse Removal expense of $14,106 is $11,112 less than budgeted
expense of $25,218 for the six month period primarily due to reduced charges
resulting from a change in refuse collection container sizes and frequency of
service.
Page 16 of 19
This account is projected to be $13,000 underexpended for the fiscal year.
Technical Services expense of $188,554 is $83,846 less than budgeted expense
of $272,400 for the six month period primarily because certain required testing
and monitoring activities by outside firms anticipated to occur during this reporting
period will occur during the second half of the fiscal year.
This account is projected to be $63,900 underexpended for the fiscal year.
Office expense of $8,547 is $3,241 less than budgeted expense of $11,788 for
the six month period primarily because of the increased use of Plant-produced
video training programs, which require fewer supplies than slide/tape programs.
This account is projected to be $4,852 underexpended for the fiscal year.
Rents and Leases expense of $70,780 is $12,530 less than budgeted expense of
$83,310 for the six month period primarily because of lower than anticipated lease
rental expense for the incinerator ash unloading equipment.
This account is projected to be $21,620 underexpended for the fiscal year.
Public Agency Fees expense of $8,503 is $2,897 less than budgeted expense of
$11,400 for the six month period primarily due to a delay in the certification of the
Plant laboratory by the State Department of Health Services.
This account is projected to be $400 overexpended for the fiscal year.
Technical Training, Conferences, and Meetings expense of $12,824 is $4,328 less
than budgeted expense of $17,152 for the six month period primarily due to
rescheduling several training courses and in-house training programs to the second
six months of the fiscal year.
This account is projected to be equivalent to budget for the fiscal year.
Fiscal Year Projection:
The Plant Operations Department's operations and maintenance expenses are projected
to be $287,388 underexpended for the fiscal year ending June 30, 1991, as a result of
the following account variances:
Underexpended
< Overexoended >
Salaries and Wages and related employee
benefits
$200,658
lime
<40,000 '>
< 70,287 >
Polymer
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Boiler Chemicals
< 8,800 >
< 76,339 >
73,121
< 14,000 >
1 6,944
21,824
20,567
65,561
<41,025 >
1 3,000
63,900
4,852
21,620
< 400 >
36.192.
$287.388.
Electrical
Landfill Gas
Water
General Repairs and Maintenance
Outside Repairs and Maintenance
Ash Removal
Sludge Removal
Outside Safety Services
Janitorial and Refuse Removal
Technical Services
Office
Rents and Leases
Public Agency Fees
All other expenses, net
Total
PUMPING STATIONS
Six Months Review:
Pumping Stations operations and maintenance expenses for the six months ended
December 31, 1990 totaled $637,572, and were $55,271 less than budgeted expenses
of $692,843. The 8.0 percent underexpenditure is primarily the result of the following
expense account variances:
Salaries and Wages and related employee benefits expenses of $308,084 are
$11,606 less than budgeted expenses of $319,690 for the six month period
primarily because of filling a job position later than anticipated, and lower than
budgeted allocation of employee benefits charges.
These accounts are projected to be $598 underexpended for the fiscal year.
Other Chemicals expense of $150,407 is $39,887 higher than budgeted expense
of $110,520 for the six month period primarily because of greater than anticipated
chemical treatment for odor and sulfide control required due to low flow volume
caused by drought conditions.
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This account is projected to be $36,000 overexpended for the fiscal year.
Electrical expense of $ 111,527 is $22,099 less than budgeted expense of
$133,626 for the six month period primarily because of lower electrical usage due
to low flow volume.
This account is projected to be $40,706 underexpended for the fiscal year.
General Repairs and Maintenance expense of $19,138 is $8,962 less than
budgeted expenses of $28,100 for the six month period primarily because of the
purchase of repair parts which were pending delivery as of December 31, 1 990
and not recorded in the reporting period.
This account is projected to be $ 1 4,900 underexpended for the fiscal year.
Outside Repairs and Maintenance expense of $25,884 is $37,606 less than
budgeted expenses of $63,490 for the six month period primarily because of the
postponement of several repair projects pending completion of Pumping Stations
modification plans.
This account is projected to be $39,350 underexpended for the fiscal year.
For all other individual Pumping Stations accounts, the actual expense for the six
month period did not vary more than $4,700 of budgeted expense. The
cumulative net variance between actual and budgeted expenses for all these
accounts for the fiscal year is projected to be $20,100 underexpended.
Fiscal Year Proiection:
The Pumping Stations' operations and maintenance expenses are projected to be $79,654
underexpended for the fiscal year ending June 30, 1991, as a result of:
underexpenditures in Salaries and Wages and related employee benefits of $598 Electrical
of $40,706, and General Repairs and Maintenance of $ 1 4,900, and Outside Repairs and
Maintenance of $39,350; overexpenditures in Other Chemicals of $36,000, and a net
underexpenditure of $20,100 in all other accounts.
ADS/Budget #1/6MoO&M.1II
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