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Home My WebLink AboutAGENDA BACKUP 06-16-94 Central Contra Costa Sanitary' District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETINjJ~e 16, 1994 NO. 3. CONSENT CALENDAR a. DATE June 10, 1994 SUBJECT ACCEPT GRANT OF EASEMENT FROM CONTRA COSTA COUNTY FOR DISTRICT PROJECT NO. 4826 IN THE WALNUT CREEK AREA TYPE OF ACTION ACCEPT GRANT OF EASEMENT Andrew J. Antkowiak Assistant En ineer INITIATING DEPT./DIV. Engineering Department! Infrastructure Division SUBMITTED BY ISSUE: Board of Directors' approval is required for accepting a Grant of Easement from Contra Costa County. BACKGROUND: The subject easement is required as part of the South Broadway Sewer Relocation project in Walnut Creek. The location of the easement is shown in Attachment 1. In an agreement approved in February 1992 and later amended in March 1 994, the District and the City of Walnut Creek agreed to relocate an existing sewer into the former Southern Pacific Railroad Right of Way between Rudgear Road and Newell Avenue. The relocation is necessary to allow the City to extend South Broadway to Rudgear Road. The City is responsible for obtaining, at no cost to the District, all necessary sewer easements and to reimburse the District for 69 percent of the sewer relocation design and construction costs. A portion of the new sewer will be located in the former railroad right-of-way now owned by Contra Costa County. The District and City staffs negotiated the terms of the subject Grant of Easement with the County. The easement was granted by the County Board of Supervisors at their meeting on April 19, 1994. The easement document contains a clause requiring the District to relocate the new sewer line in case of interference with a possible future mass transit system. However, under the terms of the easement document the County will work with the District to attempt to avoid a relocation. In addition the pipe is designed to allow for loads associated with mass transit equipment. In case the future relocation cannot be avoided, the Agreement between the District and the City of Walnut Creek requires the City to pay 100% of the cost of such a relocation. At its March 17, 1994 meeting, the District Board of Directors found that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.2, since it involves a minor alteration to an existing sewer facility with a negligible expansion of capacity. r$ AJA CWS JSM RAB 1302A-7/91 SUBJECT ACCEPT GRANT OF EASEMENT FROM THE CONTRA COSTA COUNTY FOR DISTRICT PROJECT NO. 4826 IN THE WALNUT CREEK AREA. PAGE 2 OF 3 DATE June 7, 1 994 RECOMMENDATION: Authorize the President of the Board of Directors and the Secretary of the District to execute the Grant of Easement from Contra Costa County for the South Broadway Sewer Relocation Project, District Project No. 4826, at no cost to the District, and authorize the Grant of Easement to be recorded. 1302B-7/91 ~ EXISTING 10" SEWER no BE ABANDONED> JGO . PROPOSEO 15" TRUNK SEWER PROPOSED 8" COLLECTOR' SEWER PROPOSED 8' CONNECTION SEWERS \~NT FORMER S.P.R.R. RIGHT OF WAY -.....-...... EXISTING 66" TRUNK SEWER ~ .; .0 N ., ... "- '" 0. ~ U 0. ~ N \.. '" ~ Central Contra Costa ~ Sanitary District .., SOUTH BROADWAY EXTENSION SEWER RELOCATION PAGE 3 OF 3 ~ N ~ JGO .... . FlU LEGEND E.!lsement from C.C. County Proposed Sewers EXlst.mg Trunk Sewer EXistIng MOln 5e_r ATTACHMENT 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 JUNE 16, 1994 NO. 3. CONSENT CALENDAR b. BOARD MEETING OF SUBJECT ACCEPT GRANT OF EASEMENT FROM BAKRI BOUSTANI AND EGINE BOUSTANI, FOR A SEWER EASEMENT THROUGH CREEKWOOD PLACE, LAFA VETTE, DP 4785 DATE JUNE 7, 1994 TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY Ricardo Hernandez Engineering Assistant INITIATING DEPT.lDIV. Engineering Department Infrastructure Division ISSUE. The Board of Directors' approval is required for accepting Grants of Easements. BACKGROUND. The Board of Directors on June 2, 1994 adopted a Resolution of Necessity for initiating acquisition of a public sewer easement by Eminent Domain for the Woodland Way Sewer Replacement Project. This sewer easement is needed for the installation of a new pipeline through Creekwood Place, a private street, and a pipe bridge across Las Trampas Creek. Negotiations with Mr. and Mrs. Boustani, owners of the property where the easement was to be acquired, were at an impasse and staff recommended initiation of condemnation proceedings. Negotiations with Mr. and Mrs. Boustani, continued in parallel with the activities associated with the condemnation. These continuing negotiations have resulted in a settlement as to the cost of the easement. Staff and the property owners agreed to the amount of $8,500 plus repairs to the private street areas that may be damaged during construction. The negotiated amount is $1,375 higher than the appraised amount of $7,125. Staff agreed to this amount based on the costs and risks that could have been incurred if the case had settled in court. A purchase agreement and Grant of Easement Deed have been executed by Mr. and Mrs. Boustani. Funds for payment of the agreed upon amount were previously authorized by the Board. In accordance with the California Environmental Quality Act (CEQA), a Notice of Exemption for the Woodland Way Sewer Replacement Project has been filed with the Contra Costa County Clerk. RECOMMENDATION. Accept the Grant of Easement Deed from Mr. and Mrs. Boustani and authorize staff to record said Deed with the Contra Costa County Recorder. REVIEWED AND RECOMMENDED FOR BOARD ACTION t~ ,f/h ~ INITIATING DEPT./DIV. 1302A-7/91 RH CWS JSM RAB -0 ALMAN OR LANE (PRIVATE) - , - - - , - , - - - - - '1- , - - - - - , - I 1 I - --- ------- Ln EXISTING 5' SEWER EASEMENT EXISTING FLOOD CONTROL EASEMENT / / / / / / c " tJ ~< " v o o ~ ~ v " o I 30 FEET '" '" ~ v ~ " if, o ~ V L '" '': o '" Central Contra Costa Sanitary District '" o v '" '" ., ~ .. " I "' N PROPOSED 20' SEWER EASEMENT BOUSTANI " EX:~N~~ CREEKWOOD PL " " " " " " \ \ \ " 60 EXHISrT CREEKWOOD PLACE EASEMENT ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 6 BOARD MEETING OF NO. June 16, 1994 3. CONSENT CALENDAR c. SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 131 DATE June 7,1994 TYPE OF ACTION INITIATE ANNEXATION D.A. 131 SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Dept/lnfrastructure Div. ISSUE: The District has received petitions for annexation for 10 parcels as shown on the attached tabulation and maps. It is appropriate to initiate formal annexation proceedings with the local Agency Formation Commission (LAFCO). BACKGROUND: LAFCO has requested that the District submit no more than 10 separate areas under anyone proceeding to avoid overloading their schedule. The subject areas are generally located in Alamo, Danville, Orinda, and Walnut Creek. LAFCO has indicated that they may add adjoining unannexed parcels to the separate areas we submit to eliminate islands or straighten boundary lines. The District will have to hold a public hearing to consider annexation of any parcel added by LAFCO. RECOMMENDATION: Adopt a Resolution of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexation 131. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON 1302A-7/91 DH JSM RAB INITIATI~Df./DIV. II PI{ ~~ DISTRICT ANNEXATION NO. 131 TABULATION OF PARCELS ....................................................... ............................ .. ..................... ........ ................ . ..... ............ ..... .... ... ..................................................................................n. .. .................................................................. .. ............................... ..................................................................................... .. ................................................................... . ............................... ..................................................................................... . .................................................................. .. ............................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IWNgllgPBi$.$:.g~;;Ip.P:81Im.:II.:::tRp.~. pIRe$tNQ~I.iC'Re.I~IF.C::E.nllI8Q:INQ~~~:::.:~::IQ:EN.e.I. . ,ReMARKS::':::::' 1 Orinda Norman A. Dessler 8 Mira Monte Road Orinda, CA 94563 264-250-15 (0,42AC) 2 90-14 Orinda Della T. Rowley 1881 Drake Drive Oakland, CA 94611 265-090-005 (0.25 Ac) 91-2 & 93-11 Orinda Philip R. Henry, et ux 325 EI Toyonal Orinda, CA 94563 265-090-029 (0.33 AC) 3 George G. Wolf, et ux 319 EI Toyonal Orinda, CA 94563 265-090-010 & -011 (0.62 AC) 4 93-2, - 6 & -9 Orinda Richard & Dan Tambellini 1551 Hunsaker Canyon Rd. Lafayette, CA 94549 265-090-016 (0.55 Ac.) Leila B. Combs 309 EI Toyonal Orinda, CA 94563 265-090-014 (0.23 Ac.) Jeffrey D. Arnold P.O. Box 597 Orinda, CA 94563 265-090-013 (0.28 AC) (2) Property Connected To Sewer in 1991. CCCSD Fees were paid. No Petition. Project is exempt from CEOA. November 15, 1990 Project is exempt from CCCSD CEOA. May 30, 1991 Project is exempt from CEOA CCCSD July 1, 1993 Project is exempt from CEOA February 4, 1 993 Project is exempt from CEOA April 1 5, 1 993 CCCSD Project is exempt from CEOA June 3, 1993 Project is exempt from CEOA .... . ................ .......... .. ..... .................................... n' ..... ...... .... ....................... ... ... . ..... '" . .......................................................................................................................................................................... ........................................................................................................................................... ................................................... ....:.:....:.......:..:..:...:..:...:.:....:.:......:...:..p...........:.:.:;t...........:R.....:.l....WN....:..E.........~.:..........:.......:.........:EN........~...................:..:.....:..:..:...:..:...&:.1....:.D:...:..... A........P...~:...E:.......:...RS:.....e.....S........A.............G.............e.........:...:......:..:...:.:...:.:....g~Jje.~~~p~E.Q..8y......).II\Q..... K ~ ~ U M~ M :...BOAROINo... '.AGENCI ::...:RgMARKI.........<..< 5 93-3 Walnut Creek Haist Corporation P.O. Box 33 Orinda, CA 94563 139-080-010 (1.48 Ac.) 6 92-4 Walnut Creek Volker Stieber 3217 Ravenglass Ct. Walnut Creek, CA 94598 138-150-021 (0.97 Ac.) Joe Henley, et ux 1475 Vine Lane Alamo, CA 94507 ( 187-130-009) 0.83Ac. 7 92-9 Alamo 8 92-6 Alamo Louis Johnson, et ux 1101 Danville Blvd. Alamo, CA 94507 (198-132-008) 0.39Ac. Allen E. Nugent, et ux 708 Danville Blvd. Danville, CA 94526 200-100-005 (0.78Ac.) 9 92-5 Danville (3) March 18, 1993 Walnut Categorical exemption Creek by City of Walnut Creek June 1 8, 1992 Project is exempt CCCSD from CEOA November 4, 1992 Project is exempt CCCSD from CEOA August 6, 1992 Project is exempt from CCCSD CEQA July 16, 1992 Project is exempt from CCCSD CEOA . ........-.. .... .......................... .............................. ..... ..................................... ...... .................... .. ...... .... .. .................................................................................. ...... ............................................................... ... .............................. .................................................................................. ..... .................................................................. .. ............................... .................................................................................. ..... ................................................................. ... ............................... .................................................................................. ..... .................................................................. .. ............................... QWN~8IggB.~SS:p~~~~~~Q~~P~yHi~~~p:m HPAReELNO~&leREIGEH):SOARD:ANDH:?AGENCY .B.~M-4:B.~I...:::::>:< 10 93-8 & -14 Danville Providence Development 3170 Crow Canyon PI. #168 San Ramon, CA 94583 217-010-031 (7.69 AC) 217-010-028 (4.365 AC) 207-061-022 (1.02 AC) Robert McNeil, et ux 2478 Camino Tassajara Danville, CA 94526 207-061-023 (2.33 AC) Anthony C. Robinson 7 Sherburne Hill Rd. Danville, CA 94526 217-010-030 (0.71 AC) Dan Nicholson 10 Sherburne Hills Rd. Danville, CA 94526 217-010-029 (1.085 AC) Thomas A. Daniels P.O. Box 335 Danville, CA 94526 217-010-018 (13.275 AC) Stanley F. Marquis, et ux 36 Sherburne Hills Rd. Danville, CA 94526 217-010-32 (5.23 AC) Patricia Wright 68 Sherburne Hills Rd. Danville, CA 94526 217-010-025 & -026 (23.33 AC.) (4) May 6, 1993 Mitigated Negative Declaration of Environmental Significance Town of Danville August 5, 1993 Town of Minor Subdivision Danville (MS 854-92) Approved by the Town of Danville ^, .~ \ C> C~CSD ANNEX. NO. 131 \..' ,;- ) \ ! :: \ ~ ( :; I' ;;S " ~,- .,--J -' Creek :. ~ ~- ..~ ) , . -; }~ T "... '::{ ....!....!/ '~ ~ (PAGES .; ^, \ 5'--J ~ o .7.... "'f ......-........... ~;.~ ~ . oC<' .~. {'>~ El~ ( \ , ~.__ 0",. ~ ~ ~r)-.\ C-=CSD ANNex. NO. 131 I / ! j 1 1 I \ 1\ p. ).' ). .1 I " . f I .... :\, " " .\ -, ':::-", ',~~~. ~r\ ~\ ? "\) ( \ " M()~~.~ Rock .)prmg ? ~'~Yt ( o Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 June 16, 1994 NO. 3. CONSENT CALENDAR d. BOARD MEETING OF SUBJECT ACCEPT CONTRACT WORK FOR THE 1680/SR-24 SEWER RELOCATIONS PROJECT, PHASE III, DISTRICT PROJECT 4782, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE June 6, 1994 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Kris Kilgore, Associate Engineer INITIATING DEPT.lDIV, Engineering Dept/lnfrastructure Div. ISSUE: Construction has been completed on the 1-680/SR-24 Sewer Relocations, Phase III, Project, D.P. 4782, and the work is now ready for acceptance. BACKGROUND: The 1-680/SR-24 Sewer Relocations Project, Phase III, was required in order to accommodate the 1-680/SR-24 freeway widening and interchange improvements by CalTrans. Major elements of the Sewer Relocations Project were the installation of approximately 5,600 feet of sewer ranging in size from 6-inch to 33-inch diameter plus associated manholes and structures. In addition, 2,000 linear feet of deteriorated 6-inch diameter sewers in adjoining areas not affected by the Caltrans work were replaced and included in this project. The location of the project is shown on Attachment 1. Additional information on the project is given on page CS-39 of the 1993-94 Capital Improvement Budget. On February 18, 1993, the Board authorized the award of a contract to Hess Construction, Inc. of Vallejo to construct the project. Notice to Proceed was issued on April 5, 1993. A Notice of Cessation was filed on December 2, 1993 due to Caltrans' problems with obtaining the site at the vicinity of St. Vincent de Paul Thrift Store to complete the work. The contractor subsequently resumed work on April 18, 1994. The revised contract completion date is July 1, 1994. The contract work was substantially completed on June 10, 1994. The remaining work consists of punch list items and these do not affect the project acceptance. The total authorized budget for the project, including the cost of engineering and design, consultant service, District forces, testing services, etc. is $2,825,000. Approximately 85 percent of the costs incurred by the District on this project are eligible for reimbursement by CalTrans. A detailed accounting of the project costs will be provided to the Board at the time of the project closeout. It is appropriate to accept the contract work at this time. RECOMMENDATION: Accept the contract work for construction of the 1-680/SR-24 Sewer Relocations Project, Phase III, D.P. 4782, and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION HT "~~ JSM ~ INITIATING DEPT./DIV. k/I'<:6 #r 1302A-7/91 KAK RAB 4 Walnut Cree Orinda Q Alamo Danville _ Project Location(s) I 680/SR 24 Attachment SEWER RELOCATIONS, PHASE III 1 DP 4782 Central Contra Costa Sanitary District PAGE 1 OF 7 BOARD MEETING OF NO. June 16 1994 3. CONSENT CALENDAR e. DATE SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF 1 9 CAPITAL IMPROVEMENT PROJECTS TYPE OF ACTION INFORMA TIONAL SUBMITTED BY INITIATING DEPT./DIV. John J. Mercurio, Administrative Analyst Engineering Dept.lPlanning Division ISSUE: Work has been completed on 19 capital improvement projects, and it is now appropriate to close out these projects. BACKGROUND: The capital improvement projects listed on Attachment 1 have been completed. A description of each project follows on Attachment 2. The total authorized budget for the 19 projects is $6,833,019. The total completed project cost is $6,489,411, which is $343,608 less than budgeted. Staff is closing out the 19 project accounts, which will result in $236,903 being returned to the Treatment Plant Program and $106,705 being returned to the Collection System Program. A Summary of the total authorized budgets and expenditures for the projects to be closed is presented by program in the following table: Underrun Program Authorized Budget Expenditures (Overruns) Treatment Plant $4,315,000 $4,078,211 $236,622 Collection System 2,518,019 2,426,672 $ 91,347 General Improvements 0 0 0 Totals $6,833,019 $6,504,883 $327,969 The total net underrun of $327,969 is approximately five percent of the total authorized budgets for these projects. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. (($ v~ REVIEWED AND RECOMMENDED FOR BOARD A TI RAB PM JAL Page 2 of 7 ATTACHMENT 1 TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN PROJECT BUDGET (OVERRUN) NO. 7103 Residual Materials Handling $ 195,000 $188,833 $ 6,167 7072 MHF Emission Control 523,000 522,000 1,000* 7095 Filter Plant Rehab 1,936,350 1,775,350 161,000* 6064 Combustion Air System 45,000 43,003 1,997 Controller 6071 Dechlorination Injection Access 89,230 77,625 11 ,605 Bridge 6076 Dechlorination Telemetry 85,000 85,580 (580) 6082 Truck Scale Replacement 25,000 1,452 23,548 6083 SCB Crane Installation 350,000 326,733 23,267 6093 Cathodic Protection Database 25,000 26,336 (1,336) 20026 Wastewater Reclamation 1,041,420 1,031,299 10,121 Project Totals $4,315,000 $4,078,211 $230,622 ... Estimated Page 3 of 7 ATTACHMENT 1 (CONTINUED) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDER RUN PROJECT BUDGET (OVERRUN) NO. 4294 Soares/South Trail/Dalewood $ 464,823 $ 458,521 $6,302 4871 Overlook Drive Sewer 155,000 155,941 (941 ) 4889 Orchard Road Trunk Sewer 802,000 765,000 37,000* 4921 Hap McGee Park Sewer 143,946 143,853 93 4925 GlensidelVerde Del Ciervo 132,250 114,358 17,892 4965 Los Arabis Slope Restoration 25,000 20,478 4,522 4982 Hall Drive Sewer - Phase 2A 659,000 633,917 25,083 4981 Collection System Planning 126,000 124,704 1,296 4953 Panoramic Drive Sewer 10,000 9,900 100* Replacement Totals $2,518,019 $2,426,672 $91,347 * Estimated Page 4 of 7 ATTACHMENT 2 TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The Residual Materials Handling Project, DP 7103, developed both residual material treatment alternatives and the Solids Handling Facilities Staging Plan. Several options for ash reuse were considered, including use as a soil amendment, a cover material, and building material component. Part of the evaluation process was to determine what treatment plant modifications were needed to implement each option. One such modification was a dry ash truck loading system which is currently under construction. Another modification was the redesign of grit containers to meet requirements for disposal at Keller Canyon Landfill. The Solids Handling Facilities Staging Plan showed a need for a short-term backup for the sewage sludge incinerators and adequate near-term capacity for the other solids handling equipment. . The Multiple Hearth Furnace (MHF) Emission Controls project, DP 7072, was originated to identify and install appropriate additional air pollution control equipment on the MHFs in order to meet future air regulations, which were assumed to be technology-based. When the Air Toxic "Hot Spots" regulation (AB 2588) was passed, it became apparent that air emission control requirements could also be risk-based. Using an environmental consultant, the District completed the required Health Risk Assessment (HRA) in 1990. Although the 1990 off-site health risk was below current action levels, expansion or modifications to the treatment plant would require additional risk assessments. In-house air modeling and risk assessment capabilities were developed in order for the District to have the flexibility to analyze various expansion scenarios. This in-house risk assessment capability was used to determine that increasing the MHF stack height could significantly reduce off-site health risk at much less cost than installing additional air pollution control equipment projected at $6,000,000. A separate District project to install the MHF stack extensions is currently in the construction phase. . The Filter Plant Rehabilitation Project, DP 7095 (Formerly 20095), added various improvements at the Filter Plant to meet the Department of Health Services requirements and to ensure reliable operations. The work included new piping with control valves and meters, a new alum polymer tank, a protective coating system for the filter walls and troughs, a modified backwash system, and placement of additional filter media. In addition, the instrumentation and control systems were upgraded with the installation of programmable logic controllers, operator interface unit, and new control panels. . The Combustion Air System Controller project, DP 6064 (formerly 10064), addressed the need for control of the air being blown into the furnaces. Without a way to damp the airflow, there was significant waste of air being discharged when demand was low. To alleviate this problem, inlet guide vane cones were installed to damp the airflow and, therefore, save energy. Page 5 of 7 ATTACHMENT 2 (CONTINUED) TREATMENT PLANT PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . The Dechlorination Injection Access Bridge project, DP 6071 (formerly 10071), installed an access bridge from the levee road near the dechlorination building to the raised manhole where injection occurs. Access is necessary when the basins are full or when significant precipitation makes it unsafe to get to the manhole. . The Dechlorination Telemetry project, DP 6076 (formerly 10076), installed additional telemetry signal and telephone cabling to the District's facilities north of the frontage road. Cabling went to Substation 82, the Filter Plant, the sulfonator feed building, and the dechlorination facility. · The Truck Scale Replacement project, DP 6082 (formerly 10082), was meant to replace the existing truck scale located northeast of the Solids Conditioning Building. Due to the minimal usage requirements of a truck scale and the availability of the scale at County Quarry Products, the need for this project has been eliminated, and a truck scale was not constructed. . The SCB Crane Installation project, DP 6083 (formerly 20083), entailed the demolition of existing light construction rails and trolley, and the installation of a new under-hung crane. The new crane is a double girder, under-hung, 15-ton crane in the north bays of the SCB and can be operated by remote control or an attached pendant controller. · The Cathodic Protection Database project, DP 6093 (formerly 10093), initiated the design and implementation of a custom database to house all the District's cathodic protection data. The database, which is now on-line, assists in the accurate and complete data collection, front-line interpretation of collected data, as well as many other functions. · The Wastewater Reclamation Project, DP 20026, evaluated the possibility of providing reclaimed water for industrial use and retrofitted the filter plant to achieve the technical requirements. In two separate Demonstration Projects, ammonia-free reclaimed water has been provided to two local industries with deliveries between 1 and 2 mgd. Information derived from those demonstration projects has been used to evaluate the associated costs and benefits. Filtered water has been provided on a routine basis at the on-site truck fill station in much smaller quantities during several years. Page 6 of 7 ATTACHMENT 2 {Continued} COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT · The Soares/South Trail/Dalewood Sewer Rehabilitation project, DP 4294, consisted of rehabilitation work at three sites in Orinda and Lafayette. Two of the sites were in steep backyard terrain where equipment access is not possible. Special features in this project included hand construction of piers and trusses. · The Overlook Drive Sewer Replacement project, DP 4871, consisted of the replacement 1,300 feet of 8-inch sewer. This work was originally planned to be included in the road reconstruction project by the City of Walnut Creek, but was later separated at the request of the City. · The Orchard Road Trunk Sewer project, DP 4889, consisted of cured-in-place lining of approximately 4,340 feet of 6-, 15- and 18-inch diameter sewers at Scenic Court, Orchard Road and Sleepy Hollow in Orinda and Near Court in Walnut Creek. · The Hap Magee Park Sewer Replacement project, DP 4921, consisted of replacing a sewer and manhole which settled about three feet. Approximately 750 feet of 8 -inch sewer were replaced and the ground around a portion of the sewer was pressure grouted to prevent future settlement. · The Glenside DriveIVerde Del Ciervo Sewer Replacement project, DP 4925, consisted of the replacement of sewer at two locations in Lafayette and Diablo, where sewers and deteriorated and maintenance access was limited. The project included approximately 800 feet of 8-inch sewer and six manholes. · The Los Arabis Slope Restoration project, DP 4965, consisted of the repair of an eroded slope at 3881 Los Arabis Drive in Lafayette, a District owned property. The work included slope restoration with engineered fill and reseeding. · The Hall Drive Sewer Improvement Phase 2A project, DP 4982 (formerly 24331), consisted of constructing 220 feet of 8-inch sewer in a private road and the overlay of part of Hall Drive as a continuation of the Phase 1 project. · Collection System Planning, DP 4981, was established in FY 1992-93 for facility planning that provides the basis for improvements to the District's 1,300 mile sewer system. Facility planning included sewer system capacity studies to identify and define sewer system deficiencies, long-term flow monitoring, and work on the land use database. Page 7 of 7 ATTACHMENT 2 (Continued) COLLECTION SYSTEM PROGRAM CAPITAL PROJECTS TO BE CLOSED OUT . Panoramic Drive Sewer Replacement, DP 4953, replaced an existing 4-inch public sewer which served four existing homes on Panoramic Drive and Arlington Way in Martinez. The District agreed to pay a portion of the project cost because a portion of the replacement line did not directly serve the four parcels in question. The developer and the District agreed that the District would contribute $9,900 toward the total project cost of approximately $30,000. Four hundred sixty-four feet of 8-inch replacement sewer was constructed. Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 11 BOARD MEETING OF June 16, 1994 NO. SUBJECT 4. HEARINGS a. DATE June 10, 1994 CONDUCT PUBLIC HEARING; ADOPT THE BASE PERMIT FEE SYSTEM FOR CLASS 1/11 INDUSTRIAL USERS INTO THE DISTRICT'S RATES AND CHARGES; ADOPT THE PROPOSED REVISION TO DISTRICT CODE TYPE OF ACTION CONDUCT PUBLIC HEARING ADOPT FEEl ADOPT REVISION SUBMITTED BY. Ilmothy Potter Supervising Source Control Inspector INITIATING DEPT./QJ.V.. . D I t:nglneenng epartment Plant Engineering Division ISSUE: The District's Source Control Section proposes to convert from a billable hours system to a base fee system for its Class 1/11 permitted significant industrial users (SIU) BACKGROUND: The District's current rates and charges program for permitted SIU customers recovers actual District costs for oversight of each facility. A significant portion of the cost is the time Source Control spends working with the individual facility (e.g., inspections, permitting, sampling, enforcement). This system requires Source Control staff to record their time by industry so that the appropriate permit fee can be charged. This system results in a wide range of permit fees being charged, largely because bf varying levels of oversight needed at individual industries for a particular year. The total permit fees include Source Control staff time with overhead, a prorated share of general program administration, and District laboratory costs. It would be useful to be able to time-track Source Control activities (e.g., inspections, sampling, permitting, investigations), rather than the cumulative time spent on a particular industry. If the current permit fee system were maintained and an activity tracking system were initiated, the total number of accounts used by Source Control staff would become unmanageable. Staff proposes to convert from the current facility-specific fee to a base permit fee. The proposed permit fees for each facility for fiscal year 1994-95 are presented in Attachment I. The proposed base permit fee was calculated with a goal of being fair through the transition to a new system while maintaining a comparable revenue base. The base fee was determined by calculating the permit fee that would be charged under the existing system to 12 SIUs that required a basic level of oversight during calendar year 1993. Laboratory costs incurred by the District are billed in addition to base permit fee since some variability exists between industries for this activity (e.g., more frequent samples, additional parameters). The laboratory costs for an individual SIU are not variable from year to year; therefore, the permit fee will be predictable for each facility. The permit fee for 15 of the permitted industries includes an adjustment that equals the District's staff cost for additional oversight activities during the 1993 calendar year. This adjustment results in the same permit fee being charged to these industries as would be charged under the existing permit fee system and is included only for this transition year. Future Class 1/11 permit REVIEWED AND RECOMMENDED FOR BOARD ACTION Z=' ROGER J. DOLAN INITI~~T.lDIV. 1302A-7/91 TP 1.1?t1 CtIY) f41p BB WEB RAB SUBJECT POSITION PAPER CONDUCT PUBLIC HEARING; ADOPT THE BASE PERMIT FEE SYSTEM FOR CLASS 1/11 INDUSTRIAL USERS INTO THE DISTRICT'S RATES AND CHARGES; ADOPT THE PROPOSED REVISION TO DISTRICT CODE PAGE DATE 2 OF 11 June 10, 1994 fees will not include this adjustment column. Exceptional cases involving significant additional oversight costs (e.g., major enforcement action) will be charged on a case-by-case basis separate from the permit fee. This separate billing would only occur after the industry was provided with advance notice. The proposed base permit fee system for the District's Class 1/11 Industrial Users would be established as follows: Base Permit Fee $2,308 + laboratory Cost Variable ($0 to $3,166) Additional Oversight + Cost (FY 94-95 Onlv) Variable ($592 to $4,684) FY 94-95 Industrial - Discharge Permit Fee Completing this transition will result in significant benefits to both the District and its permitted industries. These benefits include: · The permitted Class 1/11 SIU will be charged a base fee for future years, which will facilitate their budget processes. · In future years, Class 1/11 SIU requiring an exceptional amount of oversight will be billed separately for District staff costs. This billing will occur only after advance notification by the Source Control Section. · The Source Control Section can track time spent on activities rather than time spent on industries. · The time spent preparing the annual revenue projections will be reduced significantly. The Source Control Section conducted a workshop for its permitted SIU on May 25, 1994. This workShop provided a forum for the affected industries to provide feedback to the District on the proposed fee program. Attachment II presents a summary report that identifies Source Control's efforts to notify and seek feedback on the proposal and presents the feedback received. In general, most of the industries supported the proposal. Several industries expressed concern about the amount of the fee for fiscal year 1994-95 but did not have a problem with the base permit fee proposal. Representatives from one industry, which was recently permitted, stated that they thought the permit fee should be based on actual cost rather than a base fee. 13028.7/91 . '_~____'_,,______._...M..,.__,~__....,__.__.,_._.._,_._>_"___'______...,.____~._._~,_..._.,_._>_____..._.__~_.._,...____......,..,_..___.. _ ...___.._,__....__.__~____..,__._._____..".__,__ SUBJECT POSITION PAPER CONDUCT PUBLIC HEARING; ADOPT THE BASE PERMIT FEE SYSTEM FOR CLASS 1/11 INDUSTRIAL USERS INTO THE DISTRICT'S RATES AND CHARGES; ADOPT THE PROPOSED REVISION TO DISTRICT CODE PAGE 3 DATE OF 11 June 10, 1994 This proposed system requires a revision to the current Schedule of Operation and Maintenance Rates and Charges, Category F- 1, as adopted on May 19, 1994. Proposed text for this category is as follows: Base permit fee of $2,308 plus laboratory cost. Additional charge to equal actual cost of service for prior calendar year for specified industrial users, as reflected in Table B. The setting of Operation and Maintenance Rates and Charges technically is accomplished by an amendment to Section 6.30 in the District Code. RECOMMENDATION: Find that Base Permit Fee System as proposed is designed to charge Class 1/11 industrial users a fair fee based on the cost of service for Class 1/11 industrial users: Adopt the Base Permit Fee System for Class 1/11 industrial users into the District's rates and charges. Adopt the proposed revision to District Code, Section 6.30.060, Category F- 1. 13028-7/91 lIB In Q) en~ eng ~S- ZOa: wcct ~WW Xen> oOel ~~~ ~a:_ <a.u.. . a .. ;r o 5 ~ ..:: ... Q ~ i ... z enC ;:)0 Q::c: >~ WUJ a:~ a. o ~O w::C: zti ~ -'~ ~::C:en 052~ -en en !::a:O CWO c> <0 > a: COen enl-~ octen 0a:0 ogo S en W UJ u.. ~ :E a: UJ a. ....J ct a: ~ en ;:) C ~ UJ W WI&.. 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M CD- N -- N - - - - - ~ fa tJi - - - -= eN .N .M -- co co co M- M - =:) - =:) C\l - C) MO _ - -= Ma aiM C C\lo e- CD aI .!!. ~a:: ww I- CI) <;:) J:....J 0< <- w~ -,I- ....JCI) ....J;:) -0 u.z w - ~~ uw <Z = Q) C\l C\l 'tt.~ a~ a~ cf'i . ~ . - - . - = M ~ N - - . ii o g "C ;I - ! ii "! ! 'S -0 CI . U -'! ! .. CI ~ . ~ c: o al ~ en en S o ....J ct I- o I- E i c.. "'i ~ al ~ .; I- al '" .s!~ ; c: '" .D G c: >0 .2 -= en -:=..!o --0 a!o a cr "C g a c: al e a al 0 u."Cc - aI · oe = E :::: :c c.. - al"'5 ';iii !~g- __..c: ,g ~ !! _alii; ~;::s !!U::E ~ al "i >C1EE --g "'..!<!! :l<<l-cn ~E,gQ :;~13a. - iii galoa .= 0 u ii o - ..., c: Cl-o-<<I .!alGlllCl J~Oo II II II - ~~~ ATTACHMENT I I Page 5 of 11 SUMMARY REPORT INDUSTRY WORKSHOP ON SOURCE CONTROL PROPOSAL TO REVISE CLASS "" PERMIT FEES BACKGROUND The Source Control Section proposed a revision to the method of determining Class 1/11 Industrial Discharge Permit Fees. The proposal involves a shift from the current method based on a formula that is tied to actual staff time spent on a particular industry to a base permit fee system. The Source Control Section conducted a workshop on May 25, 1994, for the affected industries to provide a forum to receive direct feedback on the proposed fee system. NOTIFICATION The Source Control Section performed the following activities in order to maximize workshop attendance or to receive feedback from representatives not attending the workshop: · Flyer notification mailed to all affected industries two weeks in advance of workshop; · Information packet mailed to all affected industries one week in advance of workshop; · Telephone calls made to all affected industries to request feedback and survey attendance on Monday and Tuesday before the workshop. INDUSTRY FEEDBACK A majority of industries provided feedback on the proposed fee system during the telephone interviews. Six industries were represented at the workshop. Most of the industries stated the proposed fee system was an improvement over the existing system and they supported its implementation. Many industries identified specific benefits that they perceived would result from converting to a base permit fee system. These benefits include: · A stable permit fee would be charged which would facilitate their budget processes; · Industry representatives would not view the time Source Control staff spend at their facilities with a perspective of "punching the clock" for which they would have to later pay; · Net results will be to mOake Source Control staff more accessible for feedback and problem solving. -^~-'--'--~----~--'"'~'-----"'._-'-"~---'-'-'-----------_.~-,..._--"._.._,._,-~._-,-"-_._--~--------~"-..-.-,-._"_._~.~..---~--~ Page 6 of 11 Several industries expressed an indifference to the proposed system compared to the existing system. Several industries expressed concern about the amount of fees they would be charged in fiscal year 1994-95, but did not criticize the base permit fee system itself. Following is a summary of the feedback these industries provided on the proposed fees for FY 1994- 95. · One industry, a single person federally regulated operation, stated that the fee was high relative to his size of business; · One industry requested that the base permit fee be retroactive since they have paid very high fees for the past couple of years; · One industry questioned the additional oversight adjustment since they had been continually improving their operations; · One industry questioned the additional oversight adjustment and the existing fee system stating that they did not have any control over the level of oversight actually expended by Source Control and so they should not be required to pay for what they perceive to be unwarranted oversight. One industry stated during the telephone interview that they felt the fee should be based on actual cost rather than a base fee. PED-SClC:Soun:emm/Wortcshop.Sum Page 7 of 11 ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING THE SCHEDULE OF OPERATION AND MAINTENANCE RATES AND CHARGES ADOPTED MAY 19, 1994 AND AMENDING DISTRICT CODE SECTION 6.30 WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District finds that it is necessary to charge customers of the District and users of District services for the reasonable cost of providing said services; and WHEREAS, District adopted a Schedule of Operation and Maintenance Rates and Charges on May 19, 1994, for a variety of services provided by the District; and WHEREAS, District staff has analyzed the cost of providing services to the classes of users receiving Class I/II industrial discharge permits, and further has analyzed a new fee system for covering the District's costs for supervising the industrial discharge permit program, including the oversight and routine enforcement aspects of that program; and WHEREAS, the Board finds that the proposed revision to the Schedule of Rates and Charges for operation and Maintenance Service, as reflected in the Exhibit to this Ordinance (Table B), represents the reasonable cost of providing services delineated within Category F-1 of the 1994-1995 Schedule of Operation Maintenance Rates and Charges; and WHEREAS, the District Board finds that this action is categorically exempt from the California Environmental Quality Act 1 F:\DMS\KlA.DIR\00991S9.01 Page 8 of 11 (CEQA) pursuant to section 15273 (a) (1) and (3) of the State CEQA Guidelines, in that the fees are being charged merely to reimburse the District for staff costs and expenses; THEREFORE, the Board of Directors of the central Contra Costa Sanitary District does hereby ordain as follows: section 1. The fee for Class IIII Industrial Users shall be: "Base fee permit of $2,308, plus laboratory costs . Additional charge to equal actual cost of service for prior calendar year for specified industrial users, as reflected in Table B." section 2. The text in section 1 shall be a revision to Category F-1 to the Schedule of operation and Maintenance Rates and Charges adopted on May 19, 1994, and Table B, attached as an exhibit to this Ordinance, shall also be incorporated therein. These revisions shall be codified in Chapter 6.30 of the District code. Said text .w._.. for Category for F-1 (including Table B) shall supersede the . . ... preexisting language in the Schedule of Fees as of the effective date of this Ordinance. Said Schedule of Rates and Charges adopted on May 19, 1994, as revised by this Ordinance, shall remain in effect until amended by Ordinance. section 3. This Ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times, a newspaper of general circulation, published and circulated within the Central Contra Costa sanitary District and shall be effective as of 2 F:\DHS\KLA.DIR\0099159.01 Page 9 of 11 July 1, 1994. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 19th day of May, 1994 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of contra costa, State of California countersigned: Secretary of the Central Contra Costa sanitary District, County of Contra costa, State of California Approved as to Form: Kenton L. AIm District Counsel 3 F:\DMS\KLA.DIR\0099159.01 Page 10 of 11 TABLE B-1 CLASS I & II INDUSTRIAL PERMIT FEES FISCAL YEAR: 1994-95 CCCSD ADDITIONAL BASE LABORATORY OVERSIGHT TOTAL DESCRIPTION PERMIT FEE COSTS COSTS PERMIT FEE --------- --- 1 ACME FILL TRANS. STATION $2,308 $0 $593 $2,901 2 ADL CIRCUITS, INC. (1) $2,308 $1 ,842 $4,684 $8,834 3 AEROTEST OPERATIONS (2) $2,308 $1,008 $3,316 4 BART TRAINWASH FACILllY (2 $2,308 $0 $2,308 5 CHEVRON GEOTECH $2,308 $921 $596 $3,824 6 D.C. ENTERPRISES (1) (2) $2,308 $921 $3,229 7 DEL MONTE RESEARCH (2) $2,308 $921 $3,229 8 ETCH-TEK, INC. (1) $2,308 $1 ,842 $3,290 $7,440 9 'FIAST IMAGE, NELSON $2,308 $1 ,216 $996 $4,521 10 FIRST IMAGE, STANWELL $2,308 $921 $1 ,830 $5,059 11 GSF ENERGY, INC. $2,308 $3,166 $1,746 $7,220 12 JOHN MUIR HOSPITAL $2,308 $1,304 $1 ,202 $4,814 13 KAISER HOSPITAL, W.C. (2) $2,308 $1 ,304 $3,612 14 LASER FAB (1) (2) $2,308 $921 $3,229 15 LESHER COMM., CONC. (2) $2,308 $1 ,216 $3,524 16 LESHER COMM., W.C. $2,308 $1,216 $1 ,142 $4,667 17 MERRITHEW HOSPITAL (2) $2,308 $1,304 ($155) $3,457 18 MICROPUMP, CORP. (1) $2,308 $1,757 $879 $4,944 19 MT. DIABLO MEDICAL CENTER $2,308 $1 ,304 $2,422 $6,034 20 NAVAL WEAPONS STA. (1) $2,308 $1,216 $1,065 $4,589 21 P.G.&E. RESEARCH (2) $2,308 $1,216 $3,524 22 SAN RAMON MED. CENTER (2) $2,308 $1 ,304 $3,612 23 SIEMENS MED LABS (1) $2,308 $1,842 $1,355 $5,504 24 S.F.P. PIPELINES (2) $2,308 $1,320 $3,628 25 SURGICAL DYNAMICS (2) $2,308 $921 $3,229 26 SYSTRON-DONNER (1) $2,308 $1,842 $1,350 $5,500 27 VARIAN INSTRUMENTS J $2,308 $921 $694 $3,923 $33,666 $23,690 $119,671 28 ACME FILL LEACHATE (3) (see note 3) $3,188 $4,481 29 NEW INDUSTRIAL USER $2,308 $921 $3,229 TOTAL CLASS II $127,381 (1) = Categorical Industry (2) = Used for estimate (average) for Base Permit Fee calculations. (3) = 0 & M costs for Acme Fill Leachate are billed on a quarterly basis. The total permit fee on this sheet reflects additional shared costs for general program administration, equipment, and CCCSD analyses. Page 11 of 11 Table B-2 CCCSD Laboratory Costs for SIUs* Analytical Method Conventionals Metals (13) Cyanide pH Oil & Grease $22.40 each TICH PAH 624 625 Phenols Radioactivity TPH BTEX Sulfides Pesticides & PCBs Cost $ 91 $ 291 $ 60 $ 5 $ 35 $ 291 $ 153 $ 235 $ 449 $ 49 $ 88 $ 164 $ 235 $ 22 $ 268 * Annual sampling and analysis requirements for each SIU are first determined and the cost calculated based on the above fee schedule. PAGE OF NO. 6. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE WASTEWATER PERMIT CONTRACT WITH ACME FILL CORPORATION DATE June 10, 1994 TYPE OF ACTION SUBJECT AUTHORIZE PERMIT CONTRACT SUBMITTED BY INITIATING DEPT./DIV. Lynne B. Putnam, Senior Engineer Engineering Department/Planning Division ISSUE: Acme Fill Corporation's current permit contract to discharge pretreated leachate to District facilities expired May 31, 1994. The Board is requested to authorize the General Manager-Chief Engineer to execute an eleven-month permit contract. BACKGROUND: The District executed a permit contract with Acme Fill Corporation (Acme) on June 1, 1993. This contract allowed Acme to discharge pretreated leachate from the North Parcel of Acme Fill, for one year, at a rate not to exceed 25 gpm. The purpose of the permit contract was to allow the District to evaluate the effectiveness of the installed pretreatment equipment and the impact of the pretreated leachate on District facilities and the District's effluent quality. Due to design and operational problems at Acme's pretreatment facility, the effectiveness of the pretreatment system to properly pretreat full-strength leachate at full flow has not been demonstrated. For most of the past year the influent to the pretreatment facility has been diluted leachate from perimeter wells. One June 2, 1994, the Board authorized a one-month extension to the existing permit contract in order for Acme to provide schedule information for the remaining work to be done. The proposed eleven-month permit contract will allow Acme an additional opportunity to demonstrate the effectiveness of their pretreatment facility. The permit contract incorporates all the requirements of the previous permit contract and imposes additional monitoring and testing requirements and a full-scale test of advanced treatment (Powdered Activated Carbon). The new permit contract also imposes a schedule with intermediate milestones and a $5,000 penalty for minor slippage of the schedule. The eleven- month permit contract does not constitute a long-term commitment to accept Acme Fill leachate. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an eleven- month Wastewater Permit Contract with Acme Fill Corporation. RE~EWEDANDRECOMMENDEDFORBOARDAcnON INITIATING DEPT./DIV. 1302A-7/91 (}Jf13 LBP RAB _.__~_"______,_~ ______'--_._____._______.___._____._..___0"__.0_.....____.__._._u~...__.___________,...._._ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 13 June 16, 1994 NO. 7. PERSONNEL a. BOARD MEETING OF SUBJECT DATE ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANAGEMENT GROUP, EFFECTIVE JUNE 1, 1994 THROUGH MAY 31, 1997 June 6 1994 TYPE OF ACTION ADOPT MOU SUBMITTED BY INITIATING DEPT./DIV. Joyce E. Murphy, Secretary of the District Administrative ISSUE: Board representatives and representatives of the Management Group have agreed to the attached Memorandum of Understanding. Members of the Management Group have ratified the agreement. Final approval by the Board of Directors is now requested. BACKGROUND: Board representatives and representatives of the Central Contra Costa Sanitary District Management Group have met to discuss the Management compensation package. The District's current Memorandum of Understanding with the Management Group expired on May 31, 1994. Negotiations with the Management Group were held in abeyance until bargaining with the other groups was concluded. The proposed Management compensation package parallels the M.O.U. previously adopted by the Board for Local One and the Management Support/Confidential Group (MS/CG). Highlights of the M.O.U. are as follows: . This agreement is effective June 1, 1994 through May 31, 1997. . Effective May 1, 1994, the District will provide a 1.8% percent general salary increase. In the second year of the M.O.U., the wage adjustment shall be based on changes in the Consumer Price Index (CPI) for all Urban Consumers (San Francisco/Oakland/San Jose) during the February 1994 to February 1995 base period with a minimum of two (2) percent and a maximum of six (6) percent. Effective May 1, 1996, the adjustment shall be based on the same index with a minimum of two and one-half (2.5) percent and a maximum of seven (7) percent. . The two-tier benefit system currently in effect at the District remains unchanged. . Members of the Management Group will receive two additional days of paid administrative leave each year. Thus the total administrative leave days will increase from three days to five days. . A nominal increase in dual health coverage waiver was included as was previously granted to MS/CG and Local One, and language changes in the M.O.U. were agreed upon also reflecting agreements made with MS/CG and Local One. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 1302A-7/91 M -,--~"--,-,~--_.,--~._-_.._.~---"------_._----~,._-_.,.,-_."._-~--_.._- SUBJECT ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANAGEMENT GROUP EFFECTIVE JUNE 1, 1994 THROUGH MAY 31, 1997 PAGE DATE 2 OF 13 June 6, 1994 . In exchange for tuition reimbursement and in lieu of an increase in cafeteria plan, it was agreed that each manager shall have a management training and educational allowance not to exceed $1 ,500 per year to be used for improving their knowledge and skills. Further, a sideletter to the new M.O.U. has been negotiated as part of the overall agreement. The sideletter provides the opportunity for the Management Group to request a salary review of up to four of its represented classes under the direction of the Board Personnel Committee; that the managers will no longer fill out daily time sheets, but will use time sheets only to account for leave used; and that the District and the Management Group agree to meet and confer regarding alternatives for reducing the cost of the Prudential Health Plan, if and when the District considers changing the Prudential Health Plan or other alternative health plans, if alternatives exist for receiving long-term disability insurance benefits on a nontax basis, or if the District considers reducing or discontinuing current vehicle availability. In the discussions with the Management Group representatives, the Managers' commitment to the District was clear. Agreement was reached in a cooperative atmosphere and an efficient manner. RECOMMENDATION: Adopt the attached Memorandum of Understanding between the District and the Central Contra Costa Sanitary District Management Group, covering all positions designated as Management, effective June 1, 1994 through May 31, 1997. 13028-7/91 ----------_...-.,---_._~_._-_.,-_.,.__.,,--------_._..,_."---------,-.-._..__.."_.,,-,----'---.~---_..__._--'-_.----.--- MANAGEMENT GROUP MEMORANDUM OF UNDERSTANDING RECOGNITION AND COVERAGE The Management Group is the formally recognized exclusive employee representative for all Management Employees, excluding Executive Management, of the Central Contra Costa Sanitary District. The Management Group shall represent: Classification Salary Ranae Deputy General Manager* Deputy Chief Engineer Plant Operations Department Manager Collection System Operations Department Manager Infrastructure Division Manager Plant Engineering Division Manager Planning Division Manager .' Plant Operations Division Manager Plant Maintenance Division Manager Controller Risk Manager Purchasing and Materials Manager Human Resources Manager M-20 M-20 M-22 M-24 M-26 M-26 M-26 M-26 M-26 M-33 M-33 M-35 M-39 * The incumbent Deputy General Manager has chosen to represent himself individually pursuant to Government Code Section 3502. The District need not fill those positions as listed above. II RIGHTS The Board of Directors' Representatives and the duly appointed Representatives of the Management Group will meet and confer in good faith. The Board of Directors, or any agent thereof, agrees that there will be no interference, restraint or coercion against the Management Group or any employee because of his/her group membership or group activity. MGTMOU.606 1 _________'_.______._______..,.______.____.___..__.__........__,~~__..__._._..".._._"m'_.__ All employees of this bargaining unit, Management Group, in addition to being governed by this Agreement, shall also be subject to the District's rules, regulations, and policies having general applicability to employees of the District and any subsequent rules, regulations, and policies that may be promulgated in the future, so long as they do not conflict with this Agreement, past practices, or the law. Issues affecting employment which arise from members of the Management Group concerning the interpretation or application of the District's rules, regulations, or policies shall be discussed between the Manager, Manager's Supervisor, and the General Manager-Chief Engineer in a good faith attempt to resolve the issue. If they cannot reach a solution, the Board of Directors will hear the issue and make the final decision. III TERMS This Memorandum of Understanding shall remain in full force and effect from June 1, 1994 through May 31, 1997. IV GENERAL AND MERIT INCREASES Effective May 1, 1994 all covered positions shall receive an increase of 1.8%. Effective May 1, 1995, the salary adjustment shall be based on changes in the Consumers Price Index (CPI) for all Urban Consumers (San Francisco/Oakland/San Jose) during the February 1994 to February 1995 base period. Depending on the CPI, the salary adjustment shall be at least two percent (2%), but no more than six percent (6%). Effective May 1, 1996, the salary adjustment shall be based on changes in the Consumers Price Index (CPI) for all Urban Consumers (San Francisco/Oakland/San Jose) during the February 1995 to February 1996 base period. Depending on the CPI, the salary adjustment shall be at least two and one-half percent (2 1/2%), but no more than seven percent (7%). Employees normally receive a salary step increase upon satisfactory completion of their Probationary period and a merit increase of one salary step every twelve (12) months from the date they achieve permanent status until they reach the top of their range. 2 MGTMOU.606 v V ACA TION Hired prior Hired after Annual Maximum to Mav 1. 1985 Mav 1. 1985 Allowance Accrual Years Emoloved 0-3 Years 10 Days 20 Days 0-5 Years 3-5 15 30 5-10 5-10 16 32 1 0- 1 5 1 0-1 5 17 34 15-20 15-20 20 40 20-25 20-25 25 50 25-30 25+ 30 60 30+ 35 70 The extra days accrued due to service of over five (5) years are credited to each employee's account on his/her anniversary date. If an employee leaves the District for any reason he/she will be paid for any earned vacation time not used. VI SICK LEAVE Employees hired prior to May 1, 1985, earn fifteen (15) days of sick leave per year. Employees hired after May 1, 1985, earn twelve (12) days of sick leave per year. Sick leave may be used .i1p to ten (10) days annually to attend to the health needs of an immediate family member. Also, in the event of a death in the employee's immediate family, the employee may be absent up to a maximum of ten (10) days and have the time off charged to his/her sick leave account. Unused sick leave accumulates from one year to the next. There is no maximum limitation. The balance of unused accumulated sick leave is credited as longevity upon retirement. For employees hired prior to May 1, 1985, the District shall augment the above sick leave policy with an incentive benefit using a formula crediting eighty-five (85%) of the employee's yearly unused sick leave to an accumulating account for that employee. For employees hired after May 1, 1985, the following schedule shall apply: Years of Pay-Off Credit Pay-Off Credit Service at Termination at Retirement 0-5 0% 0% 5-10 25 25 10-25 25 35 25+ 25 40 3 MGTMOU.606 _._...._._--_._--_._-_.._--_.^,.~_._~--,.._'"-"._--_..-.----........ ,- ., _,",,_'___'_'__'~>__"'_. . .N".M...'......__.____.,.__.'".,..'..,~__'__._..,,__.._ .,.,.__._.___,,,.._.__ ._~.._.h"__"_"~'_'" '".._._u_.___..~___._.__.__.._._~---- VII MEDICAL INSURANCE The District pays the cost of either Kaiser or Prudential or QUAL-Med medical insurance for employees hired prior to May 1, 1985. Should the cost of the QUAL- Med Health Plan exceed the cost of the Kaiser Health Plan by more than ten (10%) percent, the employee enrolled in QUAL-Med shall be required to contribute the premium amount above the ten (10%) percent differential. Those employees enrolled in the Kaiser or QUAL-Med Health Plans may transfer to the Prudential Health Plan; however, the employee must pay the difference in cost between the plans. Employees hired after May 1, 1985 have a choice between Kaiser or Prudential or QUAL-Med medical insurance subject to the conditions stated above. However, employees choosing Prudential must pay the cost difference between the Prudential Plan and Kaiser. Employees with dual health insurance coverage may withdraw from the District's health insurance plan and receive $130 per month effective June 1, 1994; $135, effective May 1, 1995; and $140, effective May 1, 1996, of additional salary in lieu of enrollment in the medical plan. The parties agree that in the event that federal health care reform legislation becomes effective during the term of this Agreement which call for health or other benefits different, or under .different terms than those provided for in the Agreement, they will immediately meet and confer for the appropriate modification. VIII RETIREMENT PROGRAM Retirement is based upon a formula which includes the employee's age, salary, and years of service. The District's contribution is 100% of the amount of the Employee's basic contribution in addition to the District's normal contribution. During the period of this Memorandum of Understanding, the employee will continue to contribute the employee cost-of-living (C.O.L.) share to the retirement system as required by the Contra Costa County Retirement System. District employees who were members of the Retirement Association on or prior to March 1, 1973, and who have vested thirty (30) years service in the Retirement Plan are not required to make any further contributions to the Retirement Plan. Those District employees so qualifying shall be entitled to receive a cash supplement to their salary equivalent to and in lieu of any District payment as may be granted and made as a portion of employee retirement contributions to the retirement program. 4 MGTMOU.606 IX CONTINUANCE OF BENEFIT PLAN The program for retired employees hired prior to May 1, 1985, and their dependents shall provide for the continuance of medical, dental, and reduced life insurance plans in force at the time of retirement (1/2 of life insurance at time of retirement) . The program for retired employees hired after May 1, 1985, and their dependents shall provide for the continuation of medical and dental and reduced life insurance plans ($10,000 policy) in force at the time of retirement with the exception that the District shall continue to pay for the full cost of a retired employee's medical and dental coverage until the employee's 65th birthday. Dental insurance shall be continued only for the dependent spouse upon the employee's retirement. At age 65, employee shall pay the District 50 percent of the cost to the District for the employee's medical and dental coverage. The medical cove'rage after age 65 will be integrated with Medicare. The program for dependents of a deceased employee shall provide for the continuance of health and dental benefits for the length of that employee's total service with the District (in other than temporary status), or until such time that the spouse remarries, or until such time that the dependents no longer qualify for benefits as stated by the District's policy. X DENTAL PLAN The District shall provide a dental care program fully paid by the District. XI DISABILITY INSURANCE The District provides a Long Term Disability Program which begins after 60 days, provides 2/3 of salary, reduced by income from other sources, reviewed after 24 months. XII LIFE INSURANCE The District provides term life insurance and accidental death and dismemberment coverage as follows: The lesser of (a) an amount equal to two times the employee's annual earnings, the result rounded to the next higher multiple of $1,000 if not an exact multiple thereof, and (b) $200,000. Dependents term life insurance equals $1,500 for employee's spouse and $100 for employee's children according to attained age of 14 days or over but less than six months, and $1 ,000 for children six months or over until age nineteen, unless MGTMOU.606 5 a full-time student less than 23 years of age and dependent upon the employee for support. XIII OTHER LEAVES If an employee is called for jury duty, he/she may either take time off with pay and turn over to the District any monies received (not including mileage allowance or meal expense) as a juror, or he/she may take vacation leave or leave without pay and keep all the monies paid to the employee. Mileage allowance shall be kept by the employee under any circumstance. Employees who are assigned to military duty are entitled to military leave in accordance with the provisions of applicable state laws (California Military and Veterans Code, Section 395 et. seQ.). Each employee may select and take off up to five (5) days without pay during each Contract year. The choice of days off must be approved by the Department Manager or his/her designated representative. For the purposes of State Disability Insurance, Pregnancy Disability Leave is effective the first date the employee is disabled. The District will require verification from the employee's physician. Eg. If an employee's last day of work is 9/1, and the baby is delivered on 10/1, then the effective date of Pregnancy Disability Leave will be 9/1. Upon termination of the disability (generally six weeks following a regular delivery; eight weeks following a Caesarean Section, or the length of the disability whichever is longer), the employee will no longer be able to use sick leave, but will be allowed to use any accrued vacation or leave without pay. The combination of time off for approved Pregnancy Disability Leave and Family Medical Leave may not total more than seven months per occasion. This requires approval of the Department Manager. The District will comply with the provisions of the Family and Medical Leave Act and the California Family Rights Act. The District will require an employee to exhaust his/her sick leave prior to considering leave of absence without pay for the purposes of family and medical leave. Effective June 1, 1994 all Management Group employees will receive forty (40) hours per xear administrative leave (June 1 through May 31). These administrative leave hours will be credited to each employee's account on June 1 of each applicable year. XIV HOLIDAYS There are thirteen (13) paid holidays. MGTMOU.606 6 XV CAFETERIA PLAN All employees shall be provided $300 per month for use on the Cafeteria Plan. Yearly benefits will be calculated as of April 30 of each year. XVI EDUCATION INCENTIVE/REIMBURSEMENT Each manager shall have a Management Training and Education Allowance not to exceed $1,500 per fiscal year for their use in improving their knowledge and skills. This allowance would be used for professional, job-related training, class, or conference requested by the manager. It is subject to approval by the General Manager-Chief Engineer. Travel would be limited to the U.S. and Canada unless the General Manager-Chief Engineer and the District Board approve attending functions outside the U.S. and Canada. No portion of the allowance that is unused would carryover from year to year. XVII REGISTRATION DIFFERENTIAL The District grants a five percent (5%) salary increase to employees who achieve registration or license as a Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. XVIII PROFESSIONAL REGISTRATION The District shall pay the registration and renewal fees for all professional registered engineers, licensed land surveyors, Certified Public Accountant, and those employees who hold a current California Wastewater Treatment Plant Operator's Certificate. The registration and/or certificate must be a requirement of the employee's classification. XIX LONGEVITY COMPENSATION Employees who have 10 years or more of service in the District will receive an additional 2 1/2 percent salary increase. XX DEFERRED COMPENSATION PROGRAM In lieu of Social Security, the District offers a Deferred Compensation Plan. The District's contribution is an amount equal to that which normally would have been contributed to Social Security. To participate, the employee must contribute a minimum of $5 per month to the Deferred Compensation Plan. MGTMOU.606 7 XXI SALARY CONTINUANCE It shall be the general policy of the District to continue pay to an employee under the Salary Continuance Plan when an employee incurs a work-related injury or illness. This plan commences if the employee qualifies for temporary disability payments from Worker's Compensation for the disability and, if in the opinion of the District, the disability is work-related. If the injury or illness is determined legitimate, all of the employee's regular benefits will continue during the time this plan is in effect. The salary continuance will be equivalent to seventy percent (70%) of gross salary less any Worker's Compensation payments. The maximum period for which this plan could be used by an employee will be six (6) months or until a stable level of disability is reached, whichever comes first. The Salary Continuance Plan will commence on the fourth day after the disabled employee leaves work as a result of the injury or illness after a three-day waiting period. However, if the injury or illness causes disability of more than twenty-one (21) days or necessitates hospitalization, the Plan will become effective from the first day the injured employee leaves work as a result of the injury or illness. The employee may use vacation or sick leave accrual during this waiting period. XXII VEHICLES/MilEAGE Home garage assignments and use of District vehicles for District business shall continue on a case-by-case basis. Those employees driving their personal vehicle on District business shall be reimbursed by the District at the rate allowed by the Internal Revenue Service without tax consequences. XXIII SAFETY EQUIPMENT Personal safety equipment required by the employee to perform his/her job duties will be provided by the District. The employee will be entitled to safety shoes and safety glasses in accordance with the applicable District policies and standards. XXIV EMPLOYEE ASSISTANCE PROGRAM (EAP) The District Employee Assistance Program shall be provided by the District to the employee. MGTMOU.606 8 XXV SAVINGS If any provision of this Memorandum of Understanding should be held invalid or outside the scope of bargaining by operation of law or by the final judgment of any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby. XXVI SIGNATURES TO AGREEMENT Signed and entered into this _ day of June 1994 subject to the adoption by the Board of Directors of Central Contra Costa Sanitary District. CENTRAL CONTRA COSTA SANITARY DISTRICT ~u-t.ft1u~ C . MURPHY GERALD R. LUCEY / w..tt.-.l. tfr '.;.tt-J WILLIAM E. B NNA RSON ~ - MGTMOU.606 9 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, California 94553-4392 (510) 228-9500 · FAX: (510) 676-7211 June 7, 1994 ROGER J. DOLAN General Manager Chief Engineer KENTON!... Al..M Coumel (or the District (510) 938-J430 JOYCE E. MURPH)" Secretary of the Dis/rict Mr. Ken F. Laverty Management Group Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear Mr. Laverty: SIDELETTER TO MEMORANDUM OF UNDERSTANDING, JUNE 1, 1994 - MAY 31, 1997 The District and the Management Group hereby mutually agree that: . The Management Group may 'request that the salaries of a maximum of four (4) of its represented classes be reviewed under the direction of the Board Personnel Committee. The Management Group agrees to submit its request to the District in writing by September 1, 1994, and its agrees to cooperate fully in the conduct of the review. The District agrees to complete the salary review by December 31, 1994. . The District and the Management Group hereby agree that the managers will no longer fill out daily time sheets, but will use time sheets only to account for leave used. . The District and the Management Group hereby agree to meet and confer regarding alternatives for reducing the cost of the Prudential Health Plan, if and when the District considers changing the Prudential Health Plan or other alternative health plans. . The District and the Management Group hereby agree to meet and confer if alternatives exist for receiving long-term disability insurance benefits on a nontax basis. @~~ ~ Management Group June 7, 1994 Page Two . The District and the Management Group hereby agree to meet and confer regarding alternatives if and when the District considers reducing or discontinuing the current level of vehicle availability. ( & y ~'Ph~ ~ M~ .: () /' ..y- · "fliJI0 .~, Chlf,lg' . ifn~ / /?:/ , / I ~(~\ Sincerely, Gerald R. Lucey William E. Brennan --- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 8 BOARD MEETING OF NO. June 16, 1994 7. PERSONNEL b. SUBJECT DATE ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE INCUMBENT DEPUTY GENERAL MANAGER, EFFECTIVE JUNE 1, 1994 THROUGH MAY 31, 1997 June 6, 1994 TYPE OF ACTION ADOPT M.O.U. SUBMITTED BY INITIATING DEPT./DIV. Joyce E. Murphy, Secretary of the District Administrative ISSUE: Paul Morsen, the Deputy General Manager, whose classification is covered under the Management Group has exercised his right to represent himself individually in the meet and confer process pursuant to Government Code Section 3502. Board representatives and the individual have agreed to the attached Memorandum of Understanding; accordingly, presentation to the Board of Directors for final adoption is now appropriate. BACKGROUND: Board representatives and the Deputy General Manager met to discuss the compensation of the Deputy General Manager. The proposed compensation package reflects the compensation levels and benefits and is consistent with and parallels all provisions of the Management Group Memorandum of Understanding effective June 1, 1994 through May 31, 1997. As in the discussions with the Management Group representatives, the commitment of the Deputy General Manager to the District was apparent and negotiations were completed in a cooperative and expeditious manner. RECOMMENDATION: Adopt the Memorandum of Understanding between the District and Paul Morsen, the incumbent Deputy General Manager, effective June 1, 1994 through May 31, 1997. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 INITIATING DEPT./DIV. CENTRAL CONTRA COSTA SANITARY DISTRICT INDIVIDUAL MEMORANDUM OF UNDERSTANDING RECOGNITION AND COVERAGE Paul Morsen has chosen to represent himself individually pursuant to Government Code Section 3502. Central Contra Costa Sanitary District hereby recognizes Paul Morsen. Morsen's classification is Deputy General Manager. His salary range is M-20. II RIGHTS The Board of Directors' Representatives and Morsen will meet and confer in good faith. The Board of Directors, or any agent thereof, agrees that there will be no interference, restraint or coercion against Morsen because of his self-representation bargaining status. Morsen, in addition to being governed by this Agreement, shall also be subject to the District's benefits rules, regulations, and policies having general applicability to management employees of the District and any subsequent rules, regulations, and policies that may be promulgated in the future, so long as they do not conflict with this Agreement, past pra.ctices, or the law. Issues affecting employment which arise from Morsen concerning the interpretation or application of the District's rules, regulations, or policies shall be discussed between Morsen and the General Manager-Chief Engineer in a good faith attempt to resolve the issue. If they cannot reach a solution, the Board of Directors will hear the issue and make the final decision. III TERMS This Memorandum of Understanding shall remain in full force and effect from June 1, 1 994 through May 31, 1997. IV GENERAL INCREASES Effective May 1, 1994 Morsen shall receive an increase of 1.8%. Effective May 1, 1995, the salary adjustment shall be based on changes in the Consumers Price Index (Cpn for all Urban Consumers (San Francisco/Oakland/San Jose) during the February 1994 to February 1995 base period. Depending on the CPI, the salary adjustment shall be at least two percent (2%), but no more than six percent (6%), 1 Effective May 1, 1996, the salary adjustment shall be based on changes in the Consumers Price Index (CPI) for all Urban Consumers (San Francisco/Oakland/San Jose) during the February 1995 to February 1996 base period. Depending on the CPI, the salary adjustment shall be at least two and one-half percent (2 1/2%), but no more than seven percent (7%). V VACATION Hired prior to Mav 1, 1985 Years Emoloved 0-5 Years 5-10 10-15 15-20 20-25 25-30 30+ Annual Allowance Maximum Accrual 1 5 Days 16 17 20 25 30 35 30 Days 32 34 40 50 60 70 The extra days accrued due to service of over five (5) years are credited to Morsen's account on his anniversary date. If Morsen leaves the District for any reason he will be paid for any earned vacation time not used. VI SICK LEAVE Morsen earns fifteen (15) days of sick leave per year. Sick leave may be used up to ten (10) days annually to attend to the health needs of an immediate family member. Also, in the event of a death in the employee's immediate family, the employee may be absent up to a maximum of ten (10) days and have the time off charged to his sick leave account. Unused sick leave accumulates from one year to the next. There is no maximum limitation. The balance of unused accumulated sick leave is credited as longevity upon retirement. For Morsen, the District shall augment the above sick leave policy with an incentive benefit using a formula crediting eighty-five (85%) of his yearly unused sick leave to an accumulating account for him. 2 VII MEDICAL INSURANCE The District pays the cost of either Kaiser or Prudential or QUAL-Med medical insurance for employees hired prior to May 1, 1985. Should the cost of the QUAI- Med Health Plan exceed the cost of the Kaiser Health Plan by more than ten (10%) percent, the employee enrolled in QUAL-Med shall be required to contribute the premium amount above the ten (10%) percent differential. Those employees enrolled in the Kaiser or QUAL-Med Health Plans may transfer to the Prudential Health Plan; however, the employee must pay the difference in cost between the plans. Employees with dual health insurance coverage may withdraw from the District's health insurance plan and receive $130 per month effective June 1, 1994; $135.00, effective May 1, 1995; and $140.00, effective May 1, 1996, of additional salary in lieu of enrollment in the medical plan. The parties agree that in the event that federal health care reform legislation becomes effective during the term of this Agreement which call for health or other benefits different, or under different terms than those provided for in the Agreement, they will immediately meet and confer for the appropriate modification. VIII RETIREMENT PROGRAM Retirement is based upon a forr:nula which includes the employee's age, salary, and years of service. The District's contribution is 100% of the amount of Morsen's basic contribution in addition to the District's normal contribution. During the period of this Memorandum of Understanding, Morsen will continue to contribute the employee cost-of-living (C.O.L.) share to the retirement system as required by the Contra Costa County Retirement System. IX CONTINUANCE OF BENEFIT PLAN The program for retired employees hired prior to May 1, 1985, and their dependents shall provide for the continuance of medical, dental, and reduced life insurance plans (1/2 of life insurance at time of retirement) in force at the time of retirement. The program for dependents of a deceased employee shall provide for the continuance of health and dental benefits for the length of that employee's total service with the District (in other than temporary status), or until such time that the spouse remarries, or until such time that the dependents no longer qualify for benefits as stated by the District's policy. 3 X DENTAL PLAN The District shall provide Morsen a dental care program fully paid by the District. XI DISABILITY INSURANCE The District provides a Long Term Disability Program which begins after 60 days, provides 2/3 of salary, reduced by income from other sources, reviewed after 24 months. XII LIFE INSURANCE The District provides term life insurance and accidental death and dismemberment coverage as follows: The lesser of (a) an amount equal to two times the employee's annual earnings, the result rounded to the next higher multiple of $1,000 if not an exact multiple thereof, and (b) $200,000. Dependents term life insurance equals $1,500 for employee's spouse and $100 for employee's children according to attained age of 14 days or over but less than six months, and $1 ,000 for children six months or over until age nineteen, unless a full-time student less than 23 years of age and dependent upon the employee for support. XIII OTHER LEAVES If Morsen is called for jury duty, he may either take time off with pay and turn over to the District any monies received (not including mileage allowance or meal expense) as a juror, or he may take vacation leave or leave without pay and keep all the monies paid to the employee. Mileage allowance shall be kept by the employee under any circumstance. Employees who are assigned to military duty are entitled to military leave in accordance with the provisions of applicable state laws (California Military and Veterans Code, Section 395 et. seq.). Morsen may select and take off up to five (5) days without pay during each Contract year. The choice of days off must be approved by the General Manager- Chief Engineer or his/her designated representative. For the purposes of State Disability Insurance, Pregnancy Disability Leave is effective the first date the employee is disabled. The District will require verification from the employee's physician. Eg. If an employee's last day of work is 9/1, and the baby is delivered on 10/1, then the effective date of Pregnancy 4 Disability Leave will be 9/1. Upon termination of the disability (generally six weeks following a regular delivery; eight weeks following a Caesarean Section, or the length of the disability whichever is longer), the employee will no longer be able to use sick leave, but will be allowed to use any accrued vacation or leave without pay. The combination of time off for approved Pregnancy Disability Leave and Family Medical Leave may not total more than seven months per occasion. This requires approval of the General Manager-Chief Engineer. The District will comply with the provisions of the Family and Medical Leave Act and the California Family Rights Act. The District will require an employee to exhaust his/her sick leave prior to considering leave of absence without pay for the purposes of family and medical leave. Effective June 1, 1994 Morsen will receive forty (40) hours per year administrative leave (June 1 through May 31). These administrative leave days will be credited to his account on June 1 of each applicable year. XIV HOLIDAYS There are thirteen (13) paid holidays. XV CAFETERIA PLAN Morsen shall be provided $3QO per month for use on the Cafeteria Plan. Yearly benefits will be calculated as of April 30 of each year. XVI EDUCATION INCENTIVE/REIMBURSEMENT Morsen shall have a Management Training and Education Allowance not to exceed $1,500 per fiscal year for his use in improving his knowledge and skills. This allowance would be used for professional, job-related training, class, or conference requested by Morsen. It is subject to approval by the General Manager-Chief Engineer. Travel would be limited to the U.S. and Canada unless the General Manager-Chief Engineer and District Board approve attending functions outside the U.S. and Canada. No portion of the allowance that is unused would carryover from year to year. XVII REGISTRATION DIFFERENTIAL The District grants a five percent (5%) salary increase to employees who achieve registration or license as a Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. 5 XVIII PROFESSIONAL REGISTRATION The District shall pay the registration and renewal fees for all professional registered engineers, licensed land surveyors, Certified Public Accountant, and those employees who hold a current California Wastewater Treatment Plant Operator's Certificate. The registration and/or certificate must be a requirement of the employee's classification. XIX LONGEVITY COMPENSATION Employees who have 10 years or more of service in the District will receive an additional 2 1/2 percent salary increase. XX DEFERRED COMPENSATION PROGRAM In lieu of Social Security, the District offers a Deferred Compensation Plan. The District's contribution is an amount equal to that which normally would have been contributed to Social Security. To participate, the employee must contribute a minimum of $5 per month to the Deferred Compensation Plan. XXI SALARY CONTINUANCE It shall be the general policy of the District to continue pay to an employee under the Salary Continuance Plan when an employee incurs a work-related injury or illness. This plan commences if the employee qualifies for Worker's Compensation for the disability and, if in the opinion of the District, the disability is work-related. If the injury or illness is determined legitimate, all of the employee's regular benefits will continue during the time this plan is in effect. The salary continuance will be equivalent to seventy percent (70%) of gross salary less any Worker's Compensation payments. The maximum period for which this plan could be used by an employee will be six (6) months or until a stable level of disability is reached, whichever comes first. The Salary Continuance Plan will commence on the fourth day after the disabled employee leaves work as a result of the injury or illness after a three-day waiting period. However, if the injury or illness causes disability of more than twenty-one (21) days or necessitates hospitalization, the Plan will become effective from the first day the injured employee leaves work as a result of the injury or illness. The employee may use vacation or sick leave accrual during this waiting period. 6 XXII VEHICLES/MilEAGE Morsen shall have home garage assignment and use of a District vehicle for District business. If Morsen uses his personal vehicle on District business, he shall be reimbursed by the District at the rate allowed by the Internal Revenue Service without tax consequences. XXIII SAFETY EQUIPMENT Personal safety equipment required by Morsen to perform his job duties will be provided by the District. Morsen will be entitled to safety shoes and safety glasses in accordance with the applicable District policies and standards. XXIV EMPLOYEE ASSISTANCE PROGRAM (EAP) The District Employee Assistance Program shall be provided by the District to the employee. XXV SAVINGS . . If any provision of this Memorandum of Understanding should be held invalid or outside the scope of bargaining by operation of law or by the final judgment of any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby. XXVI SIGNATURES TO AGREEMENT Signed and entered into this _ day of June 1994 subject to the adoption by the Board of Directors of Central Contra Costa Sanitary District. CENTRAL CONTRA COSTA SANITARY DISTRICT L PC\Ul MORSEN bt,.~~y- CE . MURPHY - 7/ GERALD R. LUCEY 7 PAGE 1 OF 2 June 16, 1994 NO. 11. BUDGET AND FINANCE a. DATE u BOARD MEETING OF SUBJECT APPROVE A BOARD RESOLUTION TO ADOPT THE 1994-1995 PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1994-1995 DISTRICT BUDGET TYPE OF ACTION BUDGET ADOPTION SUBMITTED BY INITIATING DEPT.lDIV. Debbie Ratcliff Controller Administrative/Finance & Accountin ISSUE: The 1994-1995 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets are submitted for adoption by the Board of Directors. BACKGROUND: The 1994-1995 Operations and Maintenance, Self-Insurance Fund, and Capital Improvement Budgets were approved by the Board of Directors on June 2, 1994. In its approval action, the Board increased the present 1993-1994 residential Sewer Service Charge rate of $185 per year to $188 per year for 1994-1995. The 1994-1995 Personnel and Equipment Budgets were approved at the May 3, 1994 Board Meeting. A copy of the Board resolution adopting the 1994-1995 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets is attached. RECOMMENDATION: Approve a Board resolution to adopt the 1994-1995 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1994-1995 Central Contra Costa Sanitary District Budget. REVIEWED AND RECOMMENDED FOR BOARD ACTION DR PM RESOLUTION NO. A RESOLUTION ADOPTING THE 1994-1995 CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET The District Board of the Central Contra Costa Sanitary District does hereby resolve as follows: THAT, the 1994-1995 Central Contra Costa Sanitary District Budget, consisting of the Personnel Budget, Equipment Budget, Capital Improvement Budget, Operations and Maintenance Budget, and Self-Insurance Fund Budget, be adopted; and THAT, payment by the Running Expense Fund to provide funding for the District's Self- Insurance Fund for 1994-1995 would be required. PASSED AND ADOPTED this 16th day of June 1994 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim Counsel for the District ADS/Position Paper #2/Budadop.PP pg 2