HomeMy WebLinkAboutAGENDA BACKUP 04-07-94
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PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
A ril 7 1 994
NO.
4.
CONSENT CALENDAR a.
SUBJECT
DATE
March 28, 1994
QUITCLAIM SEWER EASEMENT TO KAISER FOUNDATION
HOSPITALS, MARILYN A. PIERSON AND KARL E. SCHUNK, JOB
1566, PARCEL ONE, WALNUT CREEK AREA
TYPE OF ACTION
APPROVE QUITCLAIM OF
EASEMENT
SlJllMITTf;D ex II
uennls Ha ,
Associate Engineer
INITIAUNG ~EPT./QIV.
~ngJneenng Department/
Infrastructure Division
ISSUE: The engineers for Kaiser Foundation Hospitals (Brewer/Fraser & Holland) have requested
that the District quitclaim the subject easement.
BACKGROUND: The subject easement was granted at no cost to the District in 1949. It was
created to serve structures which have since been razed to provide space for new buildings at the
Kaiser Hospital complex in Walnut Creek. The sewer main within the easement is no longer in
service and has been abandoned. The new hospital buildings will be served by an onsite private
sewer collection system.
The easement also crosses property owned by M.A. Pierson and K.A. Schunk. This portion is also
no longer needed and may be quitclaimed. The property owners have paid the District's processing
fee.
Staff has determined that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use
limitations. The Board of Directors' approval of this project will constitute a finding of agreement
with this determination unless otherwise indicated.
RECOMMENDATION: Approve two Quitclaim Deeds, one to Kaiser Foundation Hospitals and one
to Marilyn A. Pierson and Karl E. Schunk, Job No. 1566, Parcel 1. Authorize the President of the
District Board of Directors and the Secretary of the District to execute said Quitclaim Deeds, and
authorize the Quitclaim Deeds to be recorded.
INITIATING DEPT.lDIV
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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QUITCLAIM SEWER EASEMENT
JOB NO. 1566 PARCEL 1 Page 2
WALNUT CREEK AREA
2523-1/87
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PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
A ril7 1994
~~. CONSENT CALENDAR b.
SUBJECT
DATE
March 23, 1994
INITIATE PROCEEDINGS TO CHANGE THE DISTRICT'S SPHERE OF
INFLUENCE (S.O.I.) AND FORMALLY ANNEX 16.27 ACRES OF
LAND LOCATED IN SOUTHEAST MORAGA
TYPE OF ACTION
INITIATE ANNEXATION
D.A. 130
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Department,
Infrastructure Division
ISSUE: Belmont Homes L.P. (Carlo Zocchi), the owner of a 7.83 acre parcel of land, have petitioned
the District to annex their property. Additionally, on July 1, 1993, the District Board authorized an
adjacent parcel, the Town of Moraga's 8.44 acre Rancho Laguna Park, to be included in a future
formal annexation.
BACKGROUND: Contra Costa County has approved the Belmont Homes parcel to be developed as
a 15-lot residential subdivision, known as Subdivision 7174. Nine of the 15 lots within
Subdivision 7174 can and will be served by a gravity main connection to the nearest manhole in
Camino Pablo. The remaining six lots within Subdivision 7174 will require service from a new
pumping station, to be located near the southwest corner of the parcel. Staff has discussed with
the developer the District's requirements for a new pumping station. These requirements include
developer construction of the facilities and financing of future O&M costs.
The new pumping station would be designed to eventually accommodate an ultimate service area
build out of about 40 residential units. In addition to the six lots from this subdivision, a neighboring
parcel which is already in the District (shown shaded on Figure 1) would be connected to the new
pumping station. The Town of Moraga also has expressed interest in connecting its Rancho Laguna
Park restrooms, which are presently served by a holding tank that is periodically pumped. Other
nearby existing and potential developments would generate the remainder of the ultimate service
area demand.
An EIR for Subdivision 7174 has been certified by the Contra Costa County Board of Supervisors.
The EIR determined that providing sewer service to the subdivision would not have a significant,
unavoidable, adverse impact on the environment. A copy of the EIR has been made available for
District Board review. Staff has reviewed this EIR and determined that the impacts of annexation
to the District and the proposed mitigation measures were adequately addressed. The Town of
Moraga has adopted a "Notice of Exemption" for the annexation of its park.
RECOMMENDATION: Adopt a resolution of application for the annexation of the subject properties
and request the revision of the District's current S.O.I. to include the subject properties.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT/DIV.
1302A-9/85 DH
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RANCHO
LAGUNA
PARK
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DISTRICT ANNEXATION NO. 130
SUBDIVISION 7174
AND RANCHO LAGUNA PARK
FIGURE 1
2523-9/88
~ Centra. ~ontra Costa Sanitary Jistrict
Md~.1k BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
A ril 7 1994
NO.
4.
CONSENT CALENDAR c.
SUBJECT
DATE
March 29, 1994
ORDER COMPLETION OF DISTRICT ANNEXATION 128, THE
COUNTRY CLUB AT GALE RANCH, SAN RAMON AREA
TYPE OF ACTION
COMPLETE ANNEXATION
OF DA 128
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPTjDIV.
Engineering Department!
Infrastructure Division
ISSUE: A resolution by the District's Board of Directors must be adopted to finalize District
Annexation 128.
BACKGROUND: On February 17, 1994, the District Board approved initiating an application to the
Local Agency Formation Commission (LAFCO) for the annexation of 622.12 acres of land, known
as "The Country Club at Gale Ranch" site, to the Central Contra Costa Sanitary District (CCCSD).
During its regular March 9, 1994, meeting, LAFCO considered and approved our request and
amended this District's sphere of influence to include the subject territory. LAFCO designated
CCCSD to be the conducting authority and authorized this District to conduct the annexation
proceedings without notice and hearing because the territory is uninhabited.
Contra Costa County, acting as Lead Agency, prepared and certified an Environmental Impact Report
(EIR) entitled, "Dougherty Valley General Plan Amendment, Specific Plan, and Related Projects."
The EIR identified annexation to CCCSD as mitigation for the project's significant adverse impact
related to the need for wastewater service, the only environmental issue which is subject to review
by CCCSD. The District Board of Directors, acting as a Responsible Agency, must certify that it has
reviewed and considered the information contained in the EIR relevant to wastewater service prior
to considering the annexation. CCCSD is required to adopt a finding that the subject annexation
mitigates the project's significant, adverse impact related to the need for wastewater service.
Further, the Board is required to adopt a finding that other mitigation measures or project
alternatives, identified in the EIR, are the responsibility of agencies other than CCCSD. The
appropriate EIR sections have been distributed separately to the District Board for their review.
RECOMMENDATION: Adopt a resolution certifying review of information, adopting findings, and
ordering completion of District Annexation No. 128.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
1302A-9/85 DH
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DISTRICT ANNEXATION NO 128
COUNTRY CLUB AT GALE RANCH
PAGE 2
2523-9/88
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING~pril 7, 1994
NO.
4. CONSENT CALENDAR d.
SUBJECT
ACCEPT THE CONTRACT WORK FOR THE STANDBY
POWER FACILITY PROJECT (DP 20121) AND
AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
DATE
March 29, 1994
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Ronald S. Klimczak
Senior Engineer
INITIATING DEPT.lDIV.
Engineering Departmentl
Plant Engineering Div.
ISSUES: Construction has been completed on the Standby Power Facility Project (DP 20121)
and the work is now ready for acceptance.
BACKGROUND: A January 1991 Emergency Power Facility study recommended that an on-
site standby power facility be constructed to provide sufficient electrical power to operate all
essential treatment plant facilities in the event of a PG&E power outage.
The Standby Power Facility Project included demolition of an unused concrete digester tank,
construction of a new building sized to ultimately house three diesel engine generators,
installation of two 1 600 kilowatt diesel engine generators and various modifications to existing
electrical systems throughout the treatment plant. Also included is a load inhibition system
to sequentially disconnect non-essential plant loads from the plant electrical system under
various available power scenarios. The project location is shown in Attachment 1. For
additional project information, please refer to the 1993-94 Capital Improvement Budget (CIB),
pages TP-115 to TP-117.
The Board of Directors authorized award of a construction contract in the amount of
$2,199,000 to Albay Construction Co. of Martinez, California, on October 1, 1992. The
contractor was issued a Notice to Proceed, effective November 12, 1992, with a required
contract completion date of November 11, 1993. The completion date was subsequently
extended to December 3, 1993, to provide time for the contractor to complete necessary
additional contract work. All work was substantially completed on March 17, 1994,
approximately three and one-half months late. Negotiations are currently in progress with the
contractor to resolve the District's assessment of liquidated damages and the contractor's
request for additional compensation and contract time to complete extra work.
The total funds allocated to this project in the Capital Improvement Budget are $3,508,000.
A detailed accounting of the project costs will be provided to the Board at the time of project
close-out. It is appropriate to accept the contract work at this time.
RECOMMENDATION: Accept the contract work for the construction of the Standby Power
Facility Project (DP 20121) and authorize the filing of the Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG D~a
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1302A-7/91
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Standby Power Facility Project
District Project 20121
Attachment
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION PAPER
BOARD MEETING OF
April 7, 1 994
NO.
4.
CONSENT CALENDAR e.
SUBJECT
DATE March 29, 1994
ADVISE THE BOARD OF THE CLOSE OUT OF THE
TELEPHONE COMMUNICATIONS SYSTEM PROJECT
(DP 20141)
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager Administrative
ISSUE: All work has been completed on the Telephone Communications System Project
(DP 20141) and this project can now be closed out.
BACKGROUND: The Project was initiated in September, 1992, to replace the old central
AT&T Dimension Telephone System (PBX) for the District. The PBX became unreliable
and was experiencing frequent telephone system maintenance problems.
Considering the needs of safety, emergency response, and cost-effective utilization of
labor, the Board at the May 3, 1993, Board meeting authorized the replacement of the
PBX with a PacTel Meridian System including a voice processing system from Octel
Com m unication.
The budget for the project was $402,000. The total completed project cost is $401,594.
Staff is closing out the project which will result in $406 being returned to the General
Improvements Program.
RECOMMENDATION: This item is presented to the Board of Directors for information.
No action is necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
April 7, 1994
NO.
6. SOLID WASTE a.
FRANCHISING OPTIONS POST 1996
DATE
April 1, 1994
TYPE OF ACTION
DISCUSS OPTIONS
DIRECT STAFF
SUBJECT
Paul Morsen, Deputy General Manager
INITIATING DEPT.lDIV.
Administrative
SUBMITTED BY
ISSUE: The District's franchise agreements with Valley Waste Management, Orinda Moraga
Dispose-All, and Pleasant Hill Bayshore Disposal (haulers) expire February 28, 1996. No
regulatory agency has committed to taking over franchising responsibilities upon expiration of
the haulers' franchises.
BACKGROUND: The Board previously decided that the haulers' franchise agreements would
not be extended beyond the expiration date, February 28, 1996. Operational considerations
such as solid waste transfer and disposal post 1996 are being coordinated through the Central
Contra Costa Solid Waste Authority (Authority). An outstanding institutional consideration is
the Board's desired level of involvement in solid waste franchising post 1996. Three
institutional options are being proposed to facilitate a transition in franchise administration by
February 28, 1996. The Authority would continue its efforts to develop a franchise agreement
and request for proposals for solid waste services post 1996 concurrently with either
institutional option selected for implementation.
1 . Minimal Chanae
The Authority would become the franchising agency in March 1996. The District would
maintain membership on the Authority's Board and represent Danville, Lafayette, Orinda,
and Moraga (Cities) and the County through MOU agreements.
2. Five-Year Transition
The Authority would become the franchising agency in March 1996. The Cities and the
County would assume the District's franchising responsibility on the Authority's Board
in March 1999. Between March 1996 and March 1999, the District would phase in the
transfer of franchising responsibilities to the Cities and the County. The District would
no longer have a role in solid waste franchising after March 1999.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
FRANCHISING OPTIONS POST 1 996
SUBJECT
PAGE
DATE
2
OF
April 1, 1 994
3. Raoid Transition
The Authority would become the franchising agency in March 1996. Between now and
March 1996, the Cities would join the Authority and the District would phase in transfer
of franchising responsibilities to the Cities and the County. The County could either join
the Authority or execute a MOU with the Authority for franchising in the contiguous
unincorporated areas. The District would no longer have a role in solid waste franchising
after March 1996.
To enable the cities to respond and because of the scope of work involved in implementing
either option, it would be appropriate for the Board to express its preference as soon as
practicable. It should be noted that approximately one year and eleven months remain until the
haulers' franchises expire.
RECOMMENDATION: Discuss the institutional options proposed for administering solid waste
services post 1996; direct staff.
1302B-7/91
ADS/PosPaper3/FranOpt.pp
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
3
BOARD MEETING ~
April 7, 1994
NO.
7. ADMINISTRATIVE a.
ADOPT A RESOLUTION ESTABLISHING THE TIME AND
PLACE FOR REGULARLY SCHEDULED BOARD COMMITTEE
MEETINGS AND ESTABLISH POLICY FOR COMPENSATION
FOR BOARD MEMBERS ATTENDING SUCH MEETINGS
DATE
March 29 19 4
TYPE OF ACTION
SUBJECT
ADOPT RESOLUTION
AND SET BOARD
COMPENSATION POLICY
SUBMITTED BY
Joyce E. Murphy
Secretary of the District
INITIATING DEPT./DIV.
Administrative
ISSUE: A need exists to review and adjust certain procedures and formats to conform to
changes in the Ralph M. Brown Act effective April 1, 1994.
BACKGROUND: As previously discussed with the Board, recent changes to the Brown Act
have resulted in a review of District procedures to ensure compliance. At the staff level,
adjustments have been made to ensure that Board agenda items are concise and descriptive,
and that specific information is provided with regard to requested actions, reports, closed
sessions, and the like. In addition, when the current supply of preprinted Board agenda paper
and speakers cards is exhausted, the language will be revised to make it clear that speakers
are not required to give their names and addresses.
At the Board level, the Brown Act definition of "meetings" governed by these public meeting
laws now includes any commission, committee, board, or other body of a local agency,
whether permanent or temporary; and as such, all standing committees of the Board must now
be regularly agendaized and publicly noticed. As part of that noticing requirement, an
ordinance, resolution, or bylaws may be adopted by the Board of Directors providing the time
and place of regular meetings. The time and place of regular District Board Meetings was
previously established by ordinance and is contained in the District Code. A resolution is
attached for the Board's consideration setting forth the time and place of other regularly
scheduled meetings.
It has been the policy of the Board to compensate only the official representative, delegate, or
alternate at Board Committee Meetings and to compensate all Board Members in attendance
at Regular, Adjourned and Special Board Meetings. With the change in the Brown Act relating
to noticing requirements, there are likely to be more Board Committee Meetings/Workshops
conducted at Adjourned or Special Board Meetings. Guidance is requested with regard to
compensation for those meetings.
RECOMMENDATION: Consider adoption of the attached resolution establishing the time
and place for regularly scheduled Board Committee Me'etings and provide guidance with regard
to compensation of Board Members attending Board Committee Meetings/Workshops
conducted at Adjourned or Special Board Meetings.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
K/JJ-
INITIATI,NG DEPT./DIV.
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RESOLUTION NO. 94-
RESOLUTION FIXING THE TIME AND PLACE OF
REGULARLY SCHEDULED BOARD COMMITTEE MEETINGS
WHEREAS, the Ralph M. Brown Act (Open Meeting Requirements) was revised effective
April 1, 1994; and
WHEREAS, the Ralph M. Brown Act definition of "meetings" now includes any
commission, committee, board, or other body of a local agency, whether permanent or
temporary; and
WHEREAS, the Ralph M. Brown Act provides that the time and place of such meetings
may be established by ordinance, resolution, or bylaws.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District as follows:
a) That the regular meeting time and place of the District Board Budget and
Finance Committee is hereby established as the first and third Thursday of
each month at the hour of 2:30 p.m., at the office of the District, 5019
Imhoff Place, Martinez, California;
b) That the regular meeting time and place of the Central Contra Costa Solid
Waste Authority is hereby established as the fourth Thursday of each month
at the hour of 4:30 p.m., at 1395 Civic Drive, Walnut Creek, California; and
c) That the regular meeting time and place of the Sanitation and Water
Agencies of Contra Costa County is hereby established as the fourth
Thursday during the months of January, March, May, August, and October
at the hour of 6:30 p.m. at the Velvet Turtle, 100 Chilpancingo Parkway,
Pleasant Hill, California.
PASSED AND ADOPTED this 7th day of April, 1994, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County of
Contra Costa, State of California
Approved as to Form:
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF 3
POSITION PAPER
BOARD MEETING OF
SUBJECT
NO.
8.
ENGINEERING a.
April 1, 1 994
DATE
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH THE SHELL PIPE LINE
CORPORATION FOR PURCHASE OF APPROXIMATELY 15
MILES OF THE SHELL BAY AREA PRODUCTS PIPELINE
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT.lDIV.
Jade Sullivan, Assistant Engineer
Engineerin Dept.lPlanning Division
ISSUE: The Board must authorize the signing of an agreement if the agreement involves the
transfer of real property.
BACKGROUND: Shell Pipe Line Corporation has proposed to sell roughly 15 miles of a 10-inch
diameter steel pipeline and associated easements from the intersection of Pleasant Hill Road and
Highway 4 in Martinez to the Alameda/Contra Costa County line just west of Moraga (see Exhibit
1) to the District for one dollar ($1.00). Staff recommends that the District purchase the pipeline
for potential future use as a recycled water transmission main. This pipeline would cost $7-10
million to build in today's economy.
The Recycled Water for Landscape Irrigation Feasibility Study, completed in December 1992,
evaluated the feasibility of distributing recycled water for landscape irrigation in Martinez, Pleasant
Hill, Lafayette, Moraga, and Orinda. The study identified potential irrigation customers and
concluded that the delivery of recycled water could be accomplished at rates competitive with
current potable water of the East Bay Municipal Utility District (EBMUD) and Contra Costa Water
District (CCWD). Staff has conducted a thorough review of Shell's maintenance logs, including
interviews with Shell representatives, which reveals the location of utility crossings, sections of
pipe that have been removed, and any locations of pipe damage resulting from four years of
operations. The Feasibility Study recommended the acquisition of the Shell Pipeline, subject to
resolving a number of concerns. Since the Feasibility Study, District staff has investigated these
concerns with the following results:
. A corrosion assessment and pipeline inspection report concluded that the pipeline is in very
good condition and is suitable for use as a recycled water pipeline. The report identified
the desirability to protect the interior surfaces of the pipe from corrosion by installing a
liner.
. Included in the Purchase and Sale Agreement is a section that indemnifies, defends, and
holds the District harmless from any claims for environmental conditions, including
hazardous substances in the air, soil, surface water, or ground water, resulting from the
prior operation of the pipeline by Shell.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
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1302A-7/91
SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH THE SHELL PIPE LINE
CORPORATION FOR PURCHASE OF APPROXIMATELY 15
MILES OF THE SHELL BAY AREA PRODUCTS PIPELINE
POSITION PAPER
2 3
PAGE OF
DATE
April 1, 1994
· Staff has conducted a geotechnical and engineering evaluation of the pipeline that
included a field reconnaissance of the entire alignment, review of aerial photographs,
and a review of geological publications (such as: seismology, liquefaction, faulting, soil
corrosivity, landslides, and hillside creep maps) to establish the general and specific
geological character of the pipeline alignment. There were no active soil failures
discovered along the portion of the pipeline planned for recycled water distribution.
· An easement confirmation and continuity check was completed. District staff have
researched all of the right-of-way documents and conducted survey checks to confirm
continual easement rights along the alignment. Only a few additional property rights will
be needed. Staff will work on perfecting property rights during the period before the Bill
of Sale is executed.
District staff has negotiated a Purchase and Sale Agreement that states the terms and
conditions of the District's purchase of the Shell Pipeline. The Closing Date and signing of the
Bill of Sale will occur once the District is satisfied that the terms of the agreement can be met.
A six-month period will be allowed to satisfy all terms in the Agreement. A separate position
paper will be presented to the Board which will request authorization to accept easements once
the property documents have been finalized.
On September 16, 1993, the Board approved a Negative Declaration for the Recycled Water
Pipeline Project in compliance with the California Environmental Quality Act (CEQA). The
Negative Declaration addressed the impacts of purchasing the Shell Pipeline, as well as the
growth-inducing impacts of using the pipeline as part of a potential expansion of the recycled
water distribution system. The Negative Declaration, however, did not include an analysis of
the construction impacts caused by installation of a liner in the pipeline or connection of the
pipeline to the rest of the recycled water distribution system due to its speculative nature.
Further CEQA documentation will be prepared prior to any construction activity of this type.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Purchase and
Sale Agreement and upon closing, execute the Bill of Sale and Partial Assignment documents
which will execute the closing of the purchase of approximately 15 miles of the Shell Bay Area
Products Pipeline for one dollar ($1.00) with the Shell Pipe Line Corporation.
1302B-7/91
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BOARD OF DIRECTORS
PAGE 1
OF 2
BOARD MEETING OF April 7, 1994
NO.
8. ENGINEERING b.
DATEApril 1, 1994
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH GEOGRAPHIC RESOURCE
SOLUTIONS INC. TO CONVERT THE DISTRICT'S
COLLECTION SYSTEM MAPS TO DIGITAL FORMAT, DP 8058
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT.lDIV.
Engineering Department/
Plant Engineering Div.
ervisor
ISSUES: Authorization of the Board of Directors is required for the General Manager-Chief
Engineer to execute an agreement in an amount greater than $50,000.
BACKGROUND: In 1987, the District initiated a feasibility study to determine whether
automated mapping/computer-aided drafting (AM-CAD) could provide a cost effective, efficient
method of recording and disseminating mapping information at Central Contra Costa Sanitary
District. This study concluded that an AM-CAD system should be implemented to improve
sewer mapping and "as-built" services to CSOD, POD, Engineering, other agencies, and the
public.
In 1989, a work plan was completed that identified key issues, established an implementation
schedule, provided a system selection strategy, and outlined an approach for the development
of detailed system specifications. In 1 991, hardware and software for the system was
installed at the District. In 1993, the digital base map data was received from Contra Costa
County, allowing the finalization of the technical specifications for the conversion of the
District's sewer system data on the collection system maps from paper to digital format.
A detailed procurement process was conducted to obtain the map conversion supplier. Thirty
vendors nationwide were sent a Request for Statement of Qualifications, resulting in ten
responses. Of these, six were deemed qualified and were sent a Request for Proposal
that included project specifications and a requirement to convert a sample of four of the
District's collection systems maps. Two responses were received and a careful evaluation of
the responses was conducted. This included technical qualifications, proposed innovative
approaches, conversion project management experience, and contacting references. .
The recommended map conversion supplier for this project is Geographic Resource Solutions
(GRS) of Arcata, California. An agreement is being negotiated with GRS for a lump sum of
$348,569 to convert the maps. The initial (1989) conversion estimate was $500,000.
The Computer-Aided Mapping/Drafting System (CAD) Project, DP 8058 (20058) is included
in the 1993-94 Capital Improvement Budget (CIB) on Pages GI-14, 15, and 16.
INITIATI,NG DEPT.lDIV.
CtC-
\J'fJJ
WEB
~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH GEOGRAPHIC RESOURCE
SOLUTIONS INC. TO CONVERT THE DISTRICT'S PAGE
COLLECTION SYSTEM MAPS TO DIGITAL FORMAT, DP 8058 DATE
2 OF
April 1, 1994
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEOA) under District CEOA Guidelines, Section 5.2(b)(1), since it
will not result in a physical change to the environment; therefore, the conversion is not a
"project" as defined by CEOA.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement
in the amount of $348,569 with Geographic Resource Solutions to convert the District's
collection system maps to digital format, DP 8058.
1302B-7/91
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
4
BOARD MEETING OF
April 7, 1994
NO.
SUBJECT
9. PERSONNEL a.
DATE March 29, 1994
RECEIVE AND CONSIDER PERSONNEL REQUESTS
FISCAL YEAR 1994 - 1995
TYPE OF ACTION
RECEIVE BUDGET
SUBMITTED BY
INITIATING DEPT./DIV.
Cathr n Radin Freitas, Personnel Officer
Administrative/Personnel
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 1994-1995 and is submitting
its requests for Board consideration at the April 7, 1994, Board Meeting. Board approval is
scheduled for the April 21, 1994 Board Meeting.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal Year 1994-
1995. The Personnel Budget includes departmental overviews providing summary
information, request justification pages with detailed explanations on the effect of these
recommended staffing changes, organizational charts reflecting current staffing and proposed
changes, and job classifications for proposed positions.
The attached summary sheet highlights each department's staffing requests, their effect on
the number of total authorized positions in the District, and the additional cost in salaries,
benefits, and sewer service charge. As shown in the summary, the total number of authorized
regular positions in the District will decrease by two (2) from last year. Also, 1/2 more Co-op
student position is requested this year increasing the number to seven and one half (7 ~).
Despite the decreased number of positions, the salaries and wages in the 1994-1 995 0 & M
Departmental Budgets will increase from the previous year due to the following:
. Any cost-of-living salary adjustments resulting from the negotiated Memoranda of
Understanding;
. Merit and longevity increases scheduled in 1994-1995;
Several recommendations in this budget require a suspension of the recruitment rules in the
current Memoranda of Understanding solely for the items in this Personnel Budget. As you
may recall, the current Memoranda of Understanding require that all filling of positions be held
on an open/promotional basis. However, in order to avoid lay-offs and best utilize our internal
resources, staff is seeking Board authorization to meet and confer with the affected bargaining
units to fill the following three positions by means of lateral transfers and/or in-house
promotional recruitments:
1 . Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG ~/DIV.
~
1302A-7/91 RF
--.------.----- .._--_._---_._-~-_._...-,-~,----_.'._-----_.._---_._------------"-----~------_.._-'_.__._---_._-"...__._-_._--.'"'-"-'-'~'-
SUBJECT
RECEIVE AND CONSIDER PERSONNEL REQUESTS
FISCAL YEAR 1 994-1995
PAGE
DATE
2
OF
4
March 29, 1993
2. Associate Engineer
3. Information Systems Specialist
On Thursday, March 31, 1994, the Personnel Committee met to review the proposed budget.
The following Board authorizations and modifications to the District staffing charts were
discussed at that meeting. An overview of the budget will be presented at the April 7, 1994
Board meeting.
The Departmental requests are as follows:
ADMINISTRATIVE
1. Delete one Secretary 1/11 (G-45, $2082-$2509, and G-49, $2284-$2760).
2. Delete one Graphics Technician 1/11, (G-52, $2451-$2961, and G-60, $2961-$3583).
3. Create and add one Management Information Systems Administrator, (S-71, $3865-
$4677) .
PLANT OPERATIONS
No personnel requested.
ENGINEERING
Infrastructure Division
4. Delete one Engineering Assistant or equivalent (G-69, $3672-$4437). Add one Senior
Engineering Assistant (G-72, $3944-$4774).
Plant Enaineerina Division
5. Delete one Engineering Technician III (G-64, $3259-$3944). Create and add one
Automated Mapping & Production Coordinator (5-68, $3598-$4356).
6. Delete one Assistant Engineer or equivalent (G-72, $3944-$4774). Add one Associate
Engineer (S-77, $4460-$5403).
13026-7/91
SUBJECT
RECEIVE AND CONSIDER PERSONNEL REQUESTS
FISCAL YEAR 1 994-1995
PAGE
DATE
3
OF
4
March 29, 1994
COLLECTION SYSTEM OPERATIONS
7. Delete one Maintenance Crew Member 1/11 position (G-52, $2451- $2961, and G-59,
$2893-$3500).
8. Delete one Maintenance Coordinator 1/11 (G-47, $2182-$2627 and G-51, $2395-
$2893), Create and add one Information Systems Specialist, (G-56, $2696-$3259),
SECRETARY OF THE DISTRICT
No personnel requested.
CO-OP
9. Authorize the hiring of students to fill six and one-half positions in the Co-op program.
RECOMMENDATION: Receive and consider the Personnel Budget for 1994-1995 herein
identified by items 1 - 9. The Personnel Budget will be submitted for final approval at the
April 21, 1994 Board meeting.
13028-7/91
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Central Contra Costa Sanitary District
'BOARD OF DIRECTORS
PAGE 1
OF 3
BOARD MEETING OF
NO.
April 7, 1 994
9. PERSONNEL b.
SUBJECT
DATE
March 30, 1994
TYPE OF ACTION
AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
PERSONNEL
SUBMITTED BY
Cathryn Radin Freitas, Personnel Officer
INITIATING DEPT./DIV.
Administrative
ISSUE: District staff has assessed its needs for seasonal help in 1 994.
BACKGROUND: Each year, the District hires students during the summer months for vacation
relief, cleanup, and special projects; and during the school year or semester breaks for additional
assistance. Authorization was given for twenty-five student positions last year. Approval is
requested for twenty-seven seasonal positions in Fiscal Year 1994 - 1995.
A summary of the requests at the Board Meeting for seasonal employees is attached.
Department Managers will be prepared to answer any questions regarding their requests.
It is recommended that the hourly rates for seasonal employees remain the same as the last four
years:
Student Positions
ProDosed Salarv.
Clerical, Laborer (No experience necessary)
Technical (Drafting)
Professional (Chemist, Engineer)
$ 7.50
$ 9.00
$10.00
* For every year a student returns, add $1 .00 per hour to a maximum of three additional
summers: For example, a student laborer who has worked here for the past two summers would
receive $9.50 per hour this summer. The extra dollar would recognize experience and serve as
an incentive for returning students.
The approximate cost of this action will be $127,500 from departmental 0 & M budgets.
The details for the Departmental requests follow:
Administrative
The Administrative Department is requesting two and one-half summer student positions in
1994-1995; this is an increase of one-half of a position from last year. The full positions are
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
~...~....,____,_._.,>__,_..,....,....~.,.~_______._____.._....____.____~__...__.___u_."___..._______.,_..,,_....,-,-.--.------,~-.--.--...-.-.-,,----~..--,-.-..-"-.~....---
SUBJECT
AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
PAGE
DATE
2
OF
3
March 17, 1993
located in Materials Control for inventory and vacation relief, and in Communication Services, for
technical support. The one-half position is a Safety Assistant which will be shared with the Plant
Operations Department for work on various safety-related projects.
Collection System ODe rations
The C.S.O. Department is requesting nine summer student positions--six laborers and three
clericals. This is three fewer positions than last year's request.
Plant Ooerations
The Plant Operations Department would like authorization for an additional three and one-half
positions over last year which makes their total request equal eleven and one-half students. The
Plant is requesting one relief position in the Laboratory, a shared Safety Assistant with the
Administrative Department, one drafter, eight Buildings and Grounds laborers and one laborer in
the Pumping Stations.
Enaineerina
The Engineering Department would like to hire two summer students as they did last year--one
doing collection system engineering assignments for the Planning Division and one assigned to
Plant Engineering for source control projects.
The Secretary of the District
The Secretary of the District is requesting one student to assist with records management and
one student for the Clerical Support Section to help with large projects, switchboard backup and
vacation relief.
The attachment, which follows, provides a summary of the Departmental requests for students.
The Board Personnel Committee has reviewed this request at their meeting of March 31, 1994.
RECOMMENDATION: Approve the hiring of 27 persons for seasonal employment.
13028-7/91
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