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Home My WebLink AboutAGENDA BACKUP 03-17-94 , . Centre,4 eontra Costa Sanitary Ilistrict ~ BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF March 17 1994 NO. 5. CONSENT CALENDAR a. SUBJECT DATE March 3, 1994 ACCEPT GRANT OF EASEMENT FROM MAX THOMAS AND SHERRY D. ROUTSON AT A COST OF $2,667.18 TO THE DISTRICT; JOB 690, PARCEL 5, DANVILLE AREA TYPE OF ACTION ACCEPT GRANT OF EASEMENT S~BMITT.ED i3Y II uenms Ha , Associate Engineer INITIAI.ING DEPT.lDIV. t:ngineenng Departmentl Infrastructure Department ISSUE: The subject easement is required for a sewer main extension which will be constructed to facilitate maintenance procedures. BACKGROUND: The easement is located along the northern property line of Lot 48 of Las Lomitas Subdivision, Unit No.1. The easement will allow extension of the sewer main into Lomitas Road. When completed, the sewer extension will permit direct access by power-operated cleaning equipment to 745 feet of sewer line which is presently maintained using hand-operated equipment. The use of power-operated equipment is more effective, more efficient, and safer. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alternation in land use limitations. RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary of the District to accept the Grant of Easement from Max Thomas and Sherry D. Routson, Job 690, Parcel 5, at a cost to the District of $2,667.18, and authorize the Grant of Easement to be recorded. 1302A-9/85 DH RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION p~ 11I~ JSM rp,g INITIA TING DEPT/DIV. ~..F"" EXISTING SEWER MAIN O~ 41>' <0;. ~ 41S Y PROPOSED EXTENSION Q~ ~ .tI\S' ~ ~ ,,0 ~o ~<> ACCEPT GRANT OF EASEMENT JOB 690 PARCEL 5 DANVILLE AREA Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OFMarch 17, 1994 NO. 5. CONSENT CALENDAR b. SUBJECT DATE March 11, 1 994 ACCEPT CONTRACT WORK FOR THE CLYDE, FAIRVIEW & MALTBY PUMPING STATIONS IMPROVEMENTS PROJECT, DISTRICT PROJECT 4682, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY INITIATING DEPT./DIV. Munawar Husain Associate En ineer Engineering Department! PI n i ISSUES: Construction has been completed on the Clyde, Fairview & Maltby Pumping Stations Improvements Project, District Project No. 4682, and the work is now ready for acceptance. BACKGROUND: Work was undertaken at Clyde, Fairview and Maltby Pumping Stations under this contract to improve the reliability, safety, capacity, operating conditions, and maintainability of these pumping stations. Existing pump motors were replaced with more efficient motors controlled with variable frequency drives (VFDs) at the Fairview and Maltby Pumping Stations. Standby power was provided at the Fairview Pumping Station. At the Clyde Pumping Station, existing submersible pumps were replaced with newer more efficient pumps, and new valves and electric controls were added. See Attachment 1 for the location of the work completed under this project. Details of the project are also included on pages CS- 45, CS-46, CS-50, CS-51, and CS-52 of the 1992-93 Capital Improvement Budget. The construction contract was awarded to Pacific Mechanical Corporation of Concord, California, on July 2, 1992, by the District Board of Directors. The contractor was issued a Notice to Proceed on August 27, 1992. The contract completion date was February 27, 1 994. The contract work was completed ahead of schedule, with the District taking beneficial occupancy of the new facilities on February 14, 1994. It is appropriate to accept the contract work at this time. The total authorized budget for this project was $2,775,000. A detailed accounting of project costs will be provided to the Board at the time of project close out. RECOMMENDATION: Accept the contract work for the Clyde, Fairview & Maltby Pumping Stations Improvements Project, District Project No. 4682, and authorize the filing of the Notice of Completion. INITIATI,NG DEPT.lDIV. JI/J 01P REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 I:! ill w!a ... ~Ljl: ~ d~~ o L" .. L w ~ VI ~"! ~ I!fJ: u -'2C ~ <~~ o 2A.1II .. L g ~", ... UZC u CDw II:! 15~~ C alii f u A~ ~--~ \ \ i t\ y- \". 06 ,. "- . -',-- ~ ~ . I . E <e Central Contra Costa Sanitary District Clyde, Fairview & Maltby Pumping Stations Improvements Project District Project 4682 i ... ~ '" C ~ .. i .. ... I :; -~ ~ W:1" , ~o~ :i -_ -.U -.J~ ... l:J4: _u Lo-~ .. - .. Attachment 1 ~ Central ~~~~~ g~~~R~~~:,a~~ District PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF March 1 7 1 994 NO. 8. ENGINEERING a. SUBJECT DATE March 1 2, 1 994 APPROVE AN AMENDED AGREEMENT WITH THE CITY OF WALNUT CREEK FOR THE SEWER RELOCATION PROJECT AT SOUTH BROADWAY EXTENSION, DP 4826 TYPE OF ACTION APPROVE AMENDED AGREEMENT ~BMIJTe;.Q. ~Y INITI~INq DEPT.(DIV l,;urtlS w. Swanson t:nglneenng Departmentl Principal Engineer Infrastructure Division ISSUE: Board of Director's authorization is required for agreements with other public agencies. BACKGROUND: The City of Walnut Creek is extending South Broadway including the installation of soundwalls along the former Southern Pacific Railroad Right of Way between Newell Avenue and Rudgear Road. Because the east-side soundwall will interfere with sewer maintenance, an existing 1 O-inch sewer will be relocated. The proposed relocation project will include upsizing of the existing 10-inch sewer to 12 and 15 inches. The upsizing is necessary to meet the District's ultimate capacity criteria. The project will also include construction of 8-inch collector sewers and replacement of nearby undercapacity sewers as shown on the attached map. On February 18, 1992, the District and City entered into an agreement for the District to design and construct the relocated sewer. The City would provide all of the required easements and reimburse the District for 69 percent of the design and construction costs. Design of the project was completed by the District in October 1992. To date, the City has reimbursed the District for $198,000 of the design costs. Construction of the project has been delayed in part due to problems encountered by the City in acquisition of rights-of-way for both the sewer and soundwall. The necessary rights-of-way will be acquired by April, and the City is now proceeding to advertise the project for bids. Also contributing to the delay was the City's re-evaluation of soundwall alternatives. Due to the extended project delay, the City requested that the relocation agreement be amended to allow construction of the sewer and City soundwall under one contract. The current agreement calls for construction of the sewer by the District followed by soundwall construction by the City. Under the proposed amended agreement, the District and City would interchange roles for the construction phase. The City would solicit bids and be responsible for construction management. The District would reimburse the City for 31 percent of the sewer project construction costs. District approval of the contract documents prior to advertisement and the lowest responsible bidder prior to award by the City would be required. The District would provide engineering, surveying, and inspection during construction of the sewer relocation. The City will reimburse the District for 69 percent of these construction services costs. Staff has determined that this project is exempt from the California Environmental Ouality Act (CEQA) under District CEOA Guidelines, Section 18.2, since it involves a minor alteration to an existing sewer facility with negligible expansion of capacity. Board of Director's approval of this RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION ~/ JSM ~ SUBJECT POSITION PAPER APPROVE AN AMENDED AGREEMENT WITH THE CITY OF WALNUT CREEK FOR THE SEWER RELOCATION PROJECT AT SOUTH BROADWAY EXTENSION, DP 4826 PAGE 2 OF DATE March 12, 1994 3 project will constitute a finding of agreement with this determination. Furthermore, the sewer relocation is a result of the City's street project and is included in the City's Project EIR. This project is described on pages CS-55 and 56 of the 1993-94 Capital Improvement Budget. RECOMMENDATION: Approve an amended agreement with the City of Walnut Creek for the sewer relocation at the South Broadway Extension, DP4826, and authorize the President of the Board of Directors and the Secretary of the District to execute the agreement. 11078 <l85 o <J \ EXISTING 10" SEWER (TO BE ABANDONED) ~ N ~ o I 600 1200 , FEET PROPOSED 8" COLLECTOR SEWERS PROPOSED 15" TRUNK SEWER FORMER S.P.R.R. RIGHT OF WAY ......--..... ... . ~- PROPOSED 8" COLLECTOR SEWER C 0> " ,;; ,., CD 'T " ,0 ('J CD 'T .. '" ;0, '" EXISTING 66" TRUNK SEWER . . . . . 'III :to ::I: :0 :"'tl ;r Z LEGEND: Proposed Sewers - . - .. Existing Trunk Sewer 'T L '" -2 .. -........ Existing Main Sewer '" "' o Central Contra Costa Sanitary District ATTACHMENT 'T '" '" ., SOUTH BROADWAY EXTENSION SEWER RELOCATION 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF BOARD MEETING OF March 1 7, 1 994 NO. 9. PERSONNEL a. SUBJECT DATE March 4, 1994 DENY APPEAL OF GRIEVANCE BY UNION ON BEHALF OF JAMES DESURNE, ACCOUNTING TECHNICIAN II AND DAVID ROLLEY, ACCOUNTING TECHNICIAN III IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION TYPE OF ACTION PERSONNEL SUBMITTED BY INITIATING DEPT.lDIV. Paul Morsen, Deputy General Manager Ad m inistrative/Personne I ISSUE: In accordance with the Grievance Procedure in the current Memorandum of Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees Union, Local No. One, the Board of Directors may adopt, reject, or modify the recommendation of an appointed neutral third party (arbitrator) in appealed grievance matters. BACKGROUND: On behalf of Accounting Technician II James Desurne and Accounting Technician III David Rolley, the Union filed a grievance with Deputy General Manager Paul Morsen on two issues: 1.) the process for creating the Accountant Trainee position; and 2.) the salary being paid to former Plant Operator II Leron Patton as an Accountant Trainee. Dissatisfied with Mr. Morsen's decision, the grievance was submitted to the General Manager-Chief Engineer. Upon the General Manager-Chief Engineer hearing and denying the grievance, the Union appealed to the Board of Directors in accordance with the M.O.U. between the parties. The Board authorized the selection of an arbitrator to hear the appeal and make a recommendation to the Board for their consideration. Mr. Franklin Silver served as the arbitrator and was selected by both the District and the Union from a list submitted by the State of California Mediation and Conciliation Service. The arbitrator's recommendation has been provided under separate cover for the Board's information. He ruled that the District had acted properly on the following issue: Did the District violate Section 11.3 of the Memorandum of Understanding with regard to the transfer of Leron Patton to the position of Accountant Trainee, effective May, 1993? In his award, Mr. Silver states; "In fact, neither of the Grievants was harmed in any way." and "The District did not violate section 11.3 of the Memorandum of Understanding with respect to the transfer of Leron Patton to accountant trainee. The grievance is denied." The Secretary of the District notified the Union that this issue would be on the Board's March 17, 1994 agenda. The Union representatives were invited to attend if desired. RECOMMENDATION: Deny and dismiss the grievance of the Union on behalf of Accounting Technician II James Desurne and Accounting Technician III David Rolley in accordance with the Arbi ator's recommendation, as the final action of the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302~91 PM