HomeMy WebLinkAboutAGENDA BACKUP 01-06-94
~ Centra. ~g~~~ g~~:R~~~ba~~ Jistrict
PAGE 1
OF 2
POSITION
PAPER
BOARD MEETING OF
January 6, 1994
NO.
3. CONSENT CALENDAR c.
DATE December 29, 1993
SUBJECT
APPROVE AGREEMENT RELATING TO REAL PROPERTY
WITH HOLLINGS C. RENTON, III AND MARY RENTON,
JOB 1584, PARCEL 14, ORINDA AREA
TYPE OF ACTION
APPROVE REAL
PROPERTY AGREEMENT
SUBMITTED BY
Dennis Hall
INITIATING DEPT.lDIV.
Engineering Departmentl
ISSUE: The property owners have requested the District's approval to allow the encroachment
of a wooden trellis and a portion of a concrete patio over a District easement.
BACKGROUND: The work proposed in the easement area is part of a comprehensive
relandscaping project of the owner's property. The posts for the proposed trellis will be located
outside of the Districts easement and the trellis will span the easement.
Staff has determined that the improvements will not interfere with the present use of our
sewer. If a need arises to excavate and repair this sewer, the agreement requires the property
owner to remove the subject improvements. The agreement limits what may be installed in the
easement in the future. The property owner accepts the liability for certain damages to
District's facilities and for additional costs to the District for maintenance and replacement of
the sewer in the area of the encroachment. The property owner holds the District free from
all claims and liability for injury to persons or to their property caused by the improvements
within the easement area. The property owner agrees not to impede the District's access to
the property. The agreement provides for the District's emergency access. The Rentons have
paid our fee for processing the subject agreement.
This project (the proposed agreement) has been evaluated by staff and determined to be
exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines
Section 18.6, since it involves a minor alteration in land use limitations.
RECOMMENDATION: Approve the Agreement Relating to Real Property with Hollings C.
Renton, III, et ux, Job No. 1584, and authorize the President of the Board of Directors and the
Secretary of the District to execute said agreement, and authorize the agreement to be
recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85 DH
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REAL PROPERTY AGREEMENT
JOB 1584 PARCEL 14
ORINDA AREA
~ Central Contra Costa Sanitary District.
, BOARD OF DIRECTORS PAGE
", .....--........................ ,...., - .-....-...-... ....
F'Q~lm'lmRAm~R BOARD MEET;:~~ar 6, 1994
SUBJECT
1 OF 1
NO.
3.
CONSENT CALENDAR d.
DATE
APPROVE FIRST AMENDMENT TO TEMPORARY RIGHT
TO ENTER FROM CONTRA COSTA COUNTY AT NO COST
TO THE DISTRICT, DISTRICT PROJECT 20131,
PARCEL 005, CONCORD/PLEASANT HILL AREA
December 29 1993
TYPE OF ACTION
APPROVE
AMENDMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Michael J. Penny, Assistant Engineer
Engineering Dept.llnfrastructure Div.
ISSUE: The subject amendment is required to extend the deadline for the District and the
County to agree upon terms of compensation to March 30, 1994.
BACKGROUND: The District and Contra Costa County entered into an agreement in October,
1993, which allows the District's contractor, Ranger Pipeline, to enter and use property
owned by the County located at Buchanan Fields Golf Course. This right to enter and use
agreement is required for the installation of a portion of the interceptor sewer and reclaimed
water line which will be constructed as part of the Pleasant Hill Relief Interceptor Project. This
agreement contains all the requirements for entry and use of the County property. The only
remaining issue is the amount of compensation which the District will pay the County for
temporary and permanent easements across the County property.
The agreement states that the District will commence eminent domain proceedings within
sixty days after September 30, 1993, if the District and County cannot agree upon terms of
compensation by September 30, 1993. Negotiations are continuing between the District and
the County. The staffs of the two agencies have concluded that negotiations are progressing
satisfactorily and that it is in the best interest of the District and the County to extend the date
for commencing eminent domain proceedings. The proposed amendment will extend the date
for commencing eminent domain proceedings to within sixty days after March 30, 1994.
RECOMMENDATION: Approve the First Amendment to Temporary Right to Enter from Contra
Costa County, District Project No. 20131, Parcel 005. Authorize the President of the Board
of Directors and Secretary of the District to sign the First Amendment to Temporary Right to
Enter.
REWE WED AND RECOMMENDED FOR BOARD ACDON
INITIATING DEPT.lDIV.
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1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
9
BOARD MEETING OF
January 6, 1994
NO.
3. CONSENT CALENDAR e.
SUBJECT DATE
ADOPT RESOLUTIONS AFFIRMING THE ESTABLISHMENT December 22, 1993
OF NEW REFUSE COLLECTION RATES FOR VALLEY TYPE OF ACTION
WASTE MANAGEMENT AND ORINDA-MORAGA DISPOSE-ALL ADOPT RESOLUTIONS
EFFECTIVE JANUARY 1, 1994
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: Board resolutions affirming the establishment of new refuse collection rates for Valley
Waste Management and Orinda-Moraga Dispose-All effective January 1, 1994, are submitted
for adoption.
BACKGROUND: Applications for refuse collection rate adjustments were submitted by Valley
Waste Management and Orinda-Moraga Dispose-All in September, 1993. After obtaining the
results of the Hilton, Farnkopf & Hobson analyses' and both written and oral comments from
the affected city and town councils and the general public at the Public Hearing held on
December 16, 1993, the Board of Directors established final refuse collection rates effective
January 1, 1994.
An increase of 15.27 percent was set for Valley Waste Management in its service area,
excluding Lafayette, and a 12.80 percent increase in the City of Lafayette. A decrease of 5.48
percent was set for Orinda-Moraga Dispose-All.
Resolutions establishing the final collection rates are attached.
RECOMMENDATIONS: Adopt resolutions affirming the establishment of new refuse collection
rates effective January 1, 1994 for Valley Waste Management within Zones 2, 4, and 5, and
Orinda-Moraga Dispose-All within Zones 1 and 1 A, respectively.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
RESOLUTION NO. 94-
A RESOLUTION AFFIRMING THE ESTABLISHMENT
OF NEW RATES FOR REFUSE COLLECTION
FOR VALLEY WASTE MANAGEMENT WITHIN ZONES 2,4, AND 5
EFFECTIVE JANUARY 1, 1994
WHEREAS, Chapter 8.08 of the Code of the Central Contra Costa Sanitary District
provides that the Board shall, from time to time, establish by resolution, rates for refuse
collection in the respective zones as established in Section 8.08.010 of said Code; and
WHEREAS, extensive analysis was conducted by an outside consulting firm, and
a public hearing was held on December 16, 1993, which was advertised and otherwise
publicized in newspapers circulated within the District;
NOW, THEREFORE, BE IT RESOLVED:
THAT, the new schedule of rates for refuse collection to be effective January 1,
1994, within zones 2, 4, and 5, which was established on December 16, 1993 be
affirmed; the schedule of rates is shown on the attached Exhibit A.
PASSED AND ADOPTED this 6th day of January 1994, by the Board of Directors
of the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
AD SIPos Paper#3NWMGarb.Res
VALLEY WASTE MANAGEMENT
SERVICE AREA, EXCLUDING CITY OF LAFAYETTE
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1994
Exhibit A
Page 1 of 2
Current New
Rates Rates
---------- ----------
RESIDENTIAL SERVICE:
1 32-gal. can weekly · S 18.85 21.75
1 64-gal. can weekly · 37.70 43.50
1 96-gal. can weeklr · 56.55 65.25
2 64-gal. cans week y · 75.40 87.00
2 96-gal. cans weekly · 113.10 130.50
Each additional can--non-regular 5.80 6.70
(rr pick-up) 30.00
1 can weeklr - s~cia service area. 26.00
2 cans week y - pecial service area. 44.85 51.75
3 cans weekly - Special service area. 63.70 73.50
4 cans weekly - Special service area. 82.55 95.25
1 45-gal. can weeklr · 31.60 36.45
2 45-gal. cans week y · 59.85 69.05
1 supercart 56.55 65.25
1 supercart - Oanvitle 53.55 62.25
Townhouse (no garden trinmings):
1 32-gal. can weekly 16.80 19.40
1 64-gal. can weekly 35.65 41.15
1 96-gal. can weekly 54.50 62.90
1 32-gal. can weeklr (non-automated) 19.30 22.40
2 32-gal. cans week y (non-automated) 38.15 44.15
3 32-gal. cans weekly (non-automated) 57.00 65.90
MULTI-APARTMENT SERVICE:
Each apartment weekly 20.75 23.90
Each additional can weekly 13.95 16.10
Each additional can - non re~ular 7.65 8.80
(per pic -up)
COMMERCIAL SERVICE:
One can weekl r 28.65 33.00
Each editiona can weekly 11.30 13.05
Each additional can -- 7.25 8.35
non-regular
One Cubic Yard:
One time per week 107.95 124.45
Two times per week 184.50 212.65
Three times per week 261.10 300.95
Four times per week 337.70 389.25
Five times per week 412.30 475.25
Two Cubic Yards:
One time per week 184.50 212.65
Two times per week 337.70 389.25
Three times per week 490.85 565.80
Four times per week 644.20 742.55
Five times per week 797.25 919.00
Three Cubic YardS:
One time per week 254.60 293.50
Two times per week 489.25 563.95
Three times per week 736.30 848.75
Four times per week 981.75 1,131.65
Five times per week 1,211.45 1,396.45
Four Cubic Yards:
One time per week 337.70 389.25
Two times per week 643.00 741.20
Three times per week 918.95 1,059.25
Four times per week 1,194.50 1,376.90
Five times per week 1,471.25 1,695.90
Six Cubic Yards:
One time per week 481.45 554.95
Two times per week 962.95 1,110.00
Th ree times per week 1,411.85 1,627.45
Four times per week 1,8n.10 2,163.75
Five times per week 2,342.35 2,700.05
COMPACTED REFUSE SERVICE:
Per cubic yard 37.50 43.25
DROP BOX SERVICE:
Seven cubic yards
(dirt and rocks) 546.20 629.60
Fourteen cubic yards 245.15 282.60
Twenty cubic yards 350.50 404.00
Thirty cubic yards 525.75 606.05
Forty cubic yards 701.10 808.15
. Includes two 32-galton cans of garden trinmings per week and three refuse cleanups per year.
VALLEY ~ASTE MANAGEMENT Exhibit A
CITY OF LAFAYETTE Page 2 of 2
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1994
Current New
Rates Rates
--------..- ----------
RESIDENTIAL SERVICE:
1 32-gal. can weekly * S 23.65 26.70
2 32-gal. cans week y * 47.30 53.40
3 32-gal. cans weekly * 70.95 80.10
4 32-gal. cans weekly * 94.60 106.80
5 32-gal. cans weekly * 118.25 133.50
6 32-gal. cans weekly * 141.90 160.20
7 32-gal. cans weekly * 165.55 186.90
8 32-gal. cans weekly * 189.20 213.60
Each additional can--non-regular 6.75 7.60
(rr pick-up) 29.45 33.25
1 can weekly - S~ia service area*
2 cans week y - pecial service area* 53.10 59.95
3 cans weekly - Special service area* 76.75 86.65
4 cans weekly - Special service area* 100.40 113.35
1 45-gal. can weekly * 35.45 40.05
2 45-gal. cans week y * 70.95 80.10
Townhouse (no garden trinmings):
1 32-gal. can weekly 21.25 24.00
2 32-gal. cans week y 44.90 50.70
3 32-gal. cans weekly 68.55 77 .40
MULTI-APARTMENT SERVICE:
Each apartment weekly 24.20 27.30
Each additional can weekly 16.30 18.40
Each additional can - non re~ular 8.95 10.10
(per pic -up)
COMMERCIAL SERVICE:
One can weekly 33.40 37.70
Each editiona can weekly 13.15 14.85
Each additional can -- 8.45 9.55
non-regular
one Cubic Yard:
one time per week 125.90 142.00
Two times per week 215.25 242.80
Three times per week 304.65 343.65
Four times per week 394.00 444.45
Five times per week 481. 05 542.60
Two Cubic Yards:
One time per week 215.25 242.80
Two times per week 394.00 444.45
Three times per week 572.65 645.95
Four times per week 751.60 847.80
Five times per week 930.20 1,049.25
Three Cubic Yards:
one time per week 297.05 335.05
Two tilQl;s per week 570.85 643.90
Three times per week 859.05 969.00
Four times per week 1,145.45 1,292.05
Five times per week 1,413.45 1,594.35
Four Cubic Yards:
One time per week 394.00 444.45
Two times per week 750.20 846.25
Three times per week 1,072.10 1,209.35
Four times per week 1,393.65 1,572.05
Five times per week 1,716.55 1,936.25
Six Cubic Yards:
one time per week 561.70 633.60
Two times per week 1,123.50 1,267.30
Three times per w~ek 1,647.25 1,858.10
Four times per !Aeek 2,190.05 2,470.40
Five times per week 2,732.85 3,082.65
COMPACTED REFUSE SERVICE:
Per cubic yard 43.75 49.35
DROP BOX SERVICE:
Seven cubic yards 546.95 616.95
(di rt and rocks)
Fourteen cubi c Yl!rds 286.05 322.65
Twenty cubi c yar~ 408.90 461.25
Thirty cubic yards 613.40 691.90
Forty cubic yards 818.00 922.70
* Includes two 32-gallon cans of garden trinmings per week and three refuse cleanups per year.
RESOLUTION NO. 94-
A RESOLUTION AFFIRMING THE ESTABLISHMENT
OF NEW RATES FOR REFUSE COLLECTION
FOR ORINDA-MORAGA DISPOSE-ALL SERVICE, INC.
ZONES 1 AND 1 A
EFFECTIVE JANUARY 1, 1994
WHEREAS, Chapter 8.08 of the Code of the Central Contra Costa Sanitary District
provides that the Board shall, from time to time, establish by resolution, rates for refuse
collection in the respective zones as established in Section 8.08.010 of said Code; and
WHEREAS, extensive analysis was conducted by an outside consulting firm, and
a public hearing held on December 16, 1993, which was advertised and otherwise
publicized in newspapers circulated within the District;
NOW, THEREFORE, BE IT RESOLVED:
THAT, the new schedule of rates for refuse collection to be effective January 1,
1 994, within Zones 1 and 1 A, which was established on December 16, 1993 be
affirmed; the schedule of rates is shown on the attached Exhibit A.
PASSED AND ADOPTED this 6th day of January 1994, by the Board of Directors
of the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
AD SIPos Paper#3/0MGarb.Res
ORINDA-MORAGA DISPOSAL SERVICE, INC. Exhibit A
FRANCHISE ZONE NO. 1 Page 1 of 4
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1994
Current New
Rates Rates
ORINDA - FULL SERVICE
-----------------------------------
REGULAR SERVICE:*
1 can
2 cans
3 cans
4 cans
5 cans
6 cans
One can - Senior citizen
Extra can on route
Special piCk-Up - 1 can
Special pick-up - each add'l can
MINIPACKER SERVICE:
1 can
2 cans
3 cans
4 cans
$
26.80
53.60
80.40
107.20
134.00
160.80
23.80
6.55
18.40
6.55
35.95
62.75
89.55
116.35
ODD SERVICE:
1-45 gal. can
1-45 gal. can and 1-32 gal.
1-45 gal. can and 2-32 gal.
4-45 gal. cans
COMMERCIAL SERVICE:
One can weekly
Each additional can weekly
MULTI-APARTMENT SERVICE:
Per unit per week
Each additional piCk-Up per week
COMPACTED REFUSE SERVICE:
Per cubic yard
BIN SERVICE:
ONE YARD:
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
TWO YARD:
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
THREE YARD:***
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
40.20
67.00
93.80
160.80
37.15
15.55
23.45
3.75
45.60
137.00
239.95
341.95
444.05
547.00
239.95
444.05
649.10
853.90
1,059.35
325.55
651.10
976.60
1,302.15
1,627.65
25.35
50.70
76.05
101. 40
126.75
152.10
22.35
6.20
17.40
6.20
34.00
59.35
84.70
110.05
38.05
63.40
88.75
152.10
35.10
14.70
22.15
3.55
43.10
129.50
226.80
323.20
419.70
517.00
226.80
419.70
613.55
807.10
1,001.30
307.70
615.40
923.10
1,230.80
:',538.45
ORINDA-MORAGA DISPOSAL SERVICE, INC.
FRANCHISE ZONE NO. 1
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1994
FOUR YARD:
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
SIX YARD:
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
EIGHT YARD:
Once per week
Twice per week
Three times per week
Four times per week
Five times per week
SPECIAL:
One yard
Two yards
DROP BOX SERVICE:
Twenty cubic yards
Thirty cubic yards
Forty cubic yards
Five yards - dirt and concrete
sixteen yard school box **
ORINDA - NO BRUSH SERVICE
Exhibit A
Page 2 of 4
Current New
Rates Rates
------------ -----------
$ 411.20 388.65
822.40 777.35
1,233.60 1,166.00
1,644.80 1,554.65
2,056.00 1,943.35
586.80 554.65
1,173.65 1,109.35
1,760.45 1,664.00
2,347.30 2,218.65
2,934.10 2,773.30
782.40 739.50
1,564.80 1,479.05
2,347.30 2,218.65
3,129.70 2,958.20
3,951. 70 3,735.15
27.30 25.80
54.85 51. 85
451. 75 427.00
677.45 640.35
903.25 853.75
451.75 427.00
361.30 341. 50
REGULAR SERVICE:
1 can 22.75 21. 50
2 cans 49.55 46.85
3 cans 76.35 72.20
1 can-Senior citizen 21. 25 20.00
MINI PACKER SERVICE:
1 can 31.90 30.20
2 cans 58.70 55.55
3 cans 85.50 80.90
4 cans 112.30 106.25
1-45 gal. can 47.85 45.25
1-45 and 1-32 gal. can 79.75 75.45
Includes one 32-gallon can of garden trimmings per week and
two refuse cleanups per year
A charge of $29.95 per week applies for each week not serviced
RENT-A-BIN service available on the following terms:
three cubic yard container, delivery and pickup, one dump, and
three-day rent, f~r $90.
*
**
***
ORINDA-MORAGA DISPOSAL SERVICE, INC. Exhibit A
FRANCHISE ZONE NO. 1A Page 3 of 4
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1993
MORAGA - FULL SERVICE
-----------------------------------
REGULAR SERVICE:*
1 can $
2 cans
3 cans
4 cans
5 cans
6 cans
Extra can on route
Special pick-up - 1 can
Special pick-up - each add'l can
MINIPACKER SERVICE:
1 can
2 cans
3 cans
4 cans
5 cans
ODD SERVICE:
One can - 45 gal.
One can - 1-45 and 1-32 gal. cans
One can - 1-45 and 2-32 gal. cans
COMMERCIAL SERVICE:
One can weekly
Each additional can weekly
MULTI-APARTMENT SERVICE:
Per unit per week
Each additional pick-up per week
COMPACTED REFUSE SERVICE:
Per cubic yard
BIN AND DROP BOX SERVICES:
MORAGA - NO BRUSH SERVICE
REGULAR SERVICE:
1 can
2 cans
3 cans
Extra can on route
Special pick-up - 1 can
Special pick-up - each add'l can
ODD SERVICE:
One can - 45 gal
One can - 1-45 and 1-32 gal. cans
2-45 gal. can-small truck
Current New
Rates Rates
24.10 22.80
48.20 45.60
72.30 68.40
96.40 91.20
120.50 114.00
144.60 136.80
6.55 6.20
18.40 17.40
6.55 6.20
35.40 33.45
59.50 56.25
83.60 79.05
107.70 101.85
131.80 124.65
36.15 34.20
60.25 57.00
84.35 79.80
37.15
15.55
35.10
14.70
23.45
3.75
22.15
3.55
45.60
43.10
(Same as Orinda above)
20.55 19.45
44.65 42.25
68.75 65.05
6.55 6.20
18.40 17.40
6.55 6.20
32.60 31. 25
56.70 54.05
65.20 65.05
ORINDA-MORAGA DISPOSAL SERVICE, INC. Exhibit A
FRANCHISE ZONE NO. 1A Page 4 of 4
SCHEDULE OF MONTHLY RATES
EFFECTIVE JANUARY 1, 1994
Current New
Rates Rates
LAFAYETTE SERVICE
REGULAR SERVICE: *
1 Can $ 23.65 26.70
2 Cans 47.30 53.40
3 Cans 70.95 80.10
Extra can on route 6.75 7.60
1-45 gal. can 35.45 40.05
MINI PACKER SERVICE:
1 Can 29.45 33.25
2 Cans 53.10 59.95
3 Cans 76.75 86.65
Extra can on route 6.75 7.60
1-45 gal. can and 1-32 gal. can 67.85 76.25
* Includes one 32-gallon can of garden trimmings per week and
two refuse cleanups per year
~ Central ~g~~~ g~~~R~~~::~~ &Jistrict
PAGE 1 OF 13
POSITION PAPER BOARD MEETING OF January 6, 1994
SUBJECT
RECEIVE INFORMATION CONCERNING THE
BID BY WOODS CONSTRUCTION CO., TO CONSTRUCT
THE 1 993-94 SEWER RENOVATION PIPE REPLACEMENT
PROJECT, DISTRICT PROJECT NO. 9560. CONSIDER
AUTHORIZATION OF AWARD OF CONTRACT.
NO.
5. BIDS AND AWARDS a.
DATEoecember 29, 1993
TYPE OF ACTION RECEIVE
INFORMATION
CONSIDER AWARD
INITIATING DEPT./DIV.
Assistant
Engineering Department
Infrastructure Division
ISSUE: On December 15, 1993, proposals for construction of the 1993-94 Sewer
Renovation Pipe Replacement Project, District Project No. 9560 were opened. The Board of
Directors must authorize award of contract or reject bids within 50 days of the opening of
the bids.
BACKGROUND: The Collection System Operations Department has developed a data base
of small diameter line segments that require high intensity maintenance. This project is part
of a comprehensive program for the systematic replacement or renovation of these high
maintenance sewers to minimize the number of overflows, to limit the quantity of rainfall
entering the collection system, to control future maintenance costs, and to improve the level
of service provided to the residents/customers. This project contains approximately 15,000
feet of 8-inch sewers, 192 laterals, and 12 manholes. Lower laterals will be replaced near
the property line and fitted with overflow protection devices and two-way cleanouts. The
project locations are shown in Attachment 1.
Plans and specifications for the project were completed by!nfrastructure Division staff. The
engineer's pre bid estimate was $1,600,000. The project was advertised on November 19
and 29, 1993. Nine bids ranging from $1,284,322 to $1,925,460 were received on
December 15, 1993. A summary of bids is presented in Attachment 2.
Staff conducted a technical and commercial evaluation of bids. The experience information
submitted by the apparent low bidder, Woods Construction Co. (Woods), may not have fully
complied with a literal reading of experience criteria set forth in the Request for Bids. Bidders
were required to list previous jobs involving the installation of sewer mains, laterals and
appurtenances with contract amounts above $500,000. Woods submitted a list of seven
jobs, with $448,500 being the largest contract amount.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
C\iJS
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RABII!B
INITIATING DEPT./DIV.
1302A-9/85
SUBJECT
RECEIVE INFORMATION CONCERNING THE
BID BY WOODS CONSTRUCTION CO., TO CONSTRUCT
THE 1 993-94 SEWER RENOVATION PIPE REPLACEMENT
PROJECT, DISTRICT PROJECT NO. 9560. CONSIDER
A T
POSITION
PAPER
PAGE
DATE
2
OF
13
December 29
1993
A bid protest letter from Silva's Pipeline, Inc. (Attachment 3) was received on December 16,
1993, claiming that Woods' bid was nonresponsive due to two irregularities. First, Silva
contends that Woods' surety has a rating limit far below the final bond limit of
$1,284,322.00. Second, Silva contends that Woods does not meet the experience criteria
set forth in the Request for Bids. Woods' written response to the protest is Attachment 4.
With respect to Silva's first contention, staff has verified that Woods' surety, Indemnity
Company of California (Indemnity), has a rating limit of $750,000. The bid bond for this
project is established at ten percent of the amount bid or $128,432.20. Indemnity furnished
the bid bond for Woods. The amount of the bid bond is well within Indemnity's rating limit.
Hence, Woods' bid is responsive relative to the rating limit of the surety. Silva's contention
is directed towards the "final bond limit of $1,284,322.00" which is not relevant to
responsiveness of bids. If Woods seeks to obtain project bonds in the amount of
$1,284,322 from Indemnity, $750,000 could be furnished by Indemnity and the remaining
amount could be furnished by another surety. This is a typical approach to bonding where
the amount exceeds the project limit of one surety. The project bonds are secured after the
award of contract but before the Notice to Proceed is issued to the contractor. Woods has
provided every indication that Woods will be able to obtain these project bonds.
With respect to Silva's second contention, Woods, the apparent low bidder, has met with
staff and has provided additional information (Attachment 4) regarding the firm's experience
and qualifications to do the work. It is true that Woods has not completed any jobs with
contract amounts above $500,000. However, Woods completed two jobs in 1993 with
contract amounts of $388,191 and $448,500. Staff has verified with the cities of Hayward
and Berkeley that the work on these jobs is similar in nature to District Project No. 9560, and
that Woods completed both jobs satisfactorily.
Also, it is important to recognize that, although the total project cost is approximately $1 .3
million, the project includes work at sixteen separate sites with a maximum cost at anyone
site being approximately $160,000. Staff reviewed with Woods its approach to the
C:\WP51\JAY\1220-02.DOC
130?8 q'R"
SUBJECT
RECEIVE INFORMATION CONCERNING THE
BID BY WOODS CONSTRUCTION CO., TO CONSTRUCT
THE 1993-94 SEWER RENOVATION PIPE REPLACEMENT
PROJECT, DISTRICT PROJECT NO. 9560. CONSIDER
AUTH RI
POSITION PAPER
PAGE
DATE
3
OF
13
December 29, 1993
completion of the work on this project. Woods appears to have the labor and equipment to
complete the work within the contract time limits and has completed a number of jobs of the
size of the separate job sites within District Project No. 9560. Additionally, staff is satisfied
that Woods' personnel who will be assigned to the project have the experience and
qualifications necessary to successfully complete the project.
The Board may evaluate all information provided and disregard non-material variances from
the specifications in determining whether to authorize award of contract to the apparent low
bidder. In evaluating all the information supplied by Woods, staff has concluded that Woods
appears able to do the work and therefore meets the intent of the experience criteria set forth
in the Request for Bids. Staff has also evaluated the protest from Silva and concludes that
the protest should be denied based on staff's evaluation that the surety does meet the bid
bond requirements and Woods' qualifications meet the intent of the Request for Bids. As
always, the Board does have the option to reject all bids or find Woods' bid to be non-
responsive and award to the second low bidder provided its bid is responsive. However,
these alternatives are not being recommended by staff. The three lowest bidders have been
informed of this evaluation and of staff's recommendation.
This project is a part of the Collection System Renovation Program described in the 1993-94
Capital Improvement Budget (CIB) beginning at page CS-112. A post-bid preconstruction
estimate is presented in Attachment 5. An allocation of $1,553,000 from the Collection
System Program by the General Manager-Chief Engineer is needed to complete this project.
The current balance of the Sewer Construction Fund, minus unspent authorizations, plus
projected dependable revenue will be adequate to fund this project. A funding summary is
presented in Attachment 6.
This project is exempt from the California Environmental Quality Act (CEQA) under Public
Resource Code Section 21080.21, since it involves individual projects that are less than one
mile in length per site, located in public rights-of-way. This exemption is appropriate because
no significant, cumulative impacts would result as the individual projects are independent of
each other, sufficiently dispersed, and the specifications limit the number of sites that can
be worked concurrently. The Board of Directors approved this project with the adoption of
the CIB. A Notice of Exemption will be filed with the County Clerk following award of the
contract.
C:\WP51\JAY\122o-02.DOC
nO?R qiRS
SUBJECT
RECEIVE INFORMATION CONCERNING THE
BID BY WOODS CONSTRUCTION CO., TO CONSTRUCT
THE 1993-94 SEWER RENOVATION PIPE REPLACEMENT
PROJECT, DISTRICT PROJECT NO. 9560. CONSIDER
A TH
POSITION PAPER
4 13
PAGE OF
DATE
December 29, 1993
RECOMMENDATION:
1 . Receive information concerning the bid submitted by Woods Construction Co.
2. Declare Woods' Construction Co. bid to be responsive.
3. Deny Silva's Pipeline, Inc. bid protest.
4. Authorize award of contract in the amount of $1,284,322 to Woods Construction Co.
as the lowest responsible bidder submitting a responsive bid.
C:\WP51 \JAY\1220-02.DOC
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. PROJECT LOCATIONS
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IN MILES
Central Contra Costa
~ Sanitar y Dis tric t
1993AJ4 SEWER RENOVATION
PIPE REPLACEMENT PROJECT
DP X9560
ATTACHMENT
1
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF BIDS
Project No.: DP 9560 - 1993/94 line Replacement Project Date: December 20, 1993
location: Various in lafayette/Moraga/Walnut Creek Engineer's Est.: $ 1,600,000
ORDER BIDDER (Name, Telephone, Address) BID PRICE
1 Woods Construction (415) 759-0506 $ 1,284,322
2718 Pacheco Street, San Francisco 9411 6
2 Silva's Pipeline, Inc. (510) 786-2732 $ 1,454,810
P.O. Box 751, Hayward 94543
3 North Bay Construction (707) 763-2891 $ 1,475,774
431 Payran Street, Petaluma 94953
4 McNamara & Smallman (415) 753-8932 $ 1,488,905
2200 Wawona Street, San Francisco 94116
5 Mountain Cascade (510) 736-8370 $ 1,491,921
P.O. Box 116, San Ramon 94583
6 L.J. Krzich Pipeline (408) 295-6390 $ 1,517,355
326 Phelan Avenue, San Jose 95112
7 Manuel C. Jardim, Inc. (510) 407-0444 $ 1,531,465
P.O. Box 677, Union City 94587
8 Hess Construction (707) 255-8686 $ 1,688,844
4484 Hess Drive, Vallejo 94589
9 MJB Pipeline (510) 785-5805 $ 1,925,460
P.O. Box 192, Mt. Eden 94557
$
$
$
Prepared by: William Whitten
Date 1 2/20/93
Sheet No. --L of ..1
ADS/Infra #4/9560Bid.Sht
ATTACHMENT 3
~ i I " a I ~ PIPELINE. Inc:.
Contractor's License No. 229986
PHON~ -
Area Code'. 510
786-272
Fax: (415) 786-3018
1:. :,:,:.
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-=
General Engine.ring Contracton
P.O. BOX 751
HAYWARD. CALIFORNIA 94543
December 16, 1993
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, California 94553-4392
Attention: Ms. Joyce Murphy,
Secretary to the Board.
1Ri~~~D\w~(Q)
DEe 20 1993
CCCSD
SECRETARY OF THE D1STRlcr
Re: 1993-1994 Sewer Renovation Pipe
Replacement Project, # 9560;
Notice of Protest of Apparent Low Bid.
Dear Ms. Murphy;
Silva's Pipeline, Inc. wishes to file a Protest in the
consideration of the awarding of the Project entitled "1993-
1994 Sewer Renovation Pipe Replacement Project, District Project
No. 9560" to the apparent low bidder, namely Woods Const ruct ion
Company. OUr review of Woods Construction Company's bid proposal
for this Project revealed two separate and substant ial
irregularities which each in themselves should be adequate cause
for their proposal to be considered non-responsive and subject to
rejection. These irregularities are as follows:
1) Woods Construction Company has used Indemnity Company of
California as their surety for this Project. According to
the most recent issue of the Treasury Listing (7/03/93),
Indemnity Company of California has a rating limit of
$750,000.00, which is obviously far below the necessary
final bond limit of 1,284,322.00. This limit is clearly
inadequate and not in conformance with the Specifications.
2) Woods Construction Company has failed to demonstrate any
experience in successfully completing projects equal to
this Project in magnitude, or for that matter even above
the $500,000.00 base amount required in the "Statement
Describing Work Similar in Character" form within the
Proposal Package. In fact, Woods Construction Company's
proposal for this specific Project is 286% larger in
magnitude than any of the projects listed as successfully
completed by them in the past. For this reason, we feel
that Woods Construction Company has failed to fulfill the
requirements and the intent of this section, and their
proposal should be rejected as non-responsive.
Please do not hesitate to call if you have any questions or
comments on this subject.
Sincerely,
, Inc.
/'
-ATTACHMENT 4
WOODS CONSTRUCTION CO, .rANY
GENERAL ENGIEERING CONTRACTOR
CIIIif. Contra. Lie. No. 533311
2718 PIIChec::o street - San Francisco CA MUI - Tel. (415) 759-050& - Fu (415) 75$-1_
December 27, 1993
Yia Fax (5101 228-4624
Mr. Jay S. McCoy
CENTRAL CONTRA COSTA
SANITARY DISTRICT
5019 Imhoff Place
Martina, Ca 94553-4392
RE CCCSD Project 9560: 1993-1994 Sewer Renovation Project
Silva's Pipeline Bid Protest Letter 12/16193
Dear Mr. McCoy,
In accordance with our meeting 12121/93, this is to conftnn Woods Construction's response to
the questions raised in Silva's bid protest letter referenced above.
The first issue, concerning Woods' bonding :resources, has been discussed In some detail by our
bonding company and the DiStrict. We understand that our competitor's concem.1s really
immaterial at the pl'esent stage of the contract process, where the only relevant surety issue
would be Indemnity's bid bond. However, this bond is perfectly in order and not involved In
Silva 's protest.
After the contract is awa:rdcd, our surety bond broker has a full range of options available to
fulfill the remaining contrart bond requirements to the District's satisfaction. We. have not
checked the acmracy of our competitor's allegations with respect to Inde.mnitybut, even if they
were proven, our broker has assured us and the District that 1t anticipates no problems
whatsoever In meeting the contract bond specifications. Please refer to the enclosed copy of a
memo from our broker touching on tbis subject.
As for our competitors r.mainillg concerns, we have pointed out that sewer replacecement .
projects have represented. the majority of Woods Construction's experience since we have been in
business. Each of the representative projects lIsted at bid time has been similar in character and
scope to the Districrs project. which W~ view actually as several Individual small projects bid as
one package. The work. at most ot the District's subprojects is of average difficulty. and none is
more complicated than any other work perfonned by our company In the past. Our proposal also
lakes Into account the specification restrictions on the number of sites that can be worked
concurrently, which in effect wiD simplify planning and spread the work out over a period of
time. Hence, we feel the magnitude of this proJect .is well within our contracting capabilities.
lOt
J2n.7J93
MrJMcCoy/CCCSD
199344SSRcp~
Page 2
Finally. in response to the Districts request for additional finandal data. we are enclosing copies
of our most reeent balance sheet and bank statement. These documents represent confidential
Information, and we have been assured of the Dlstrict.s Intent to treat it accordlngly.
We hope yuuWU find the above dadficatioDS and enclosed tnformatlon useful1D. your final
determination with respect to our competitor's protest. Please do not hesitate to caIltf you have
tonher questions or need more information.
UCIlON Co..
I
ends: JEMcGovem letter 12/27/93
wee Hal Sheet 6/93
wee Bank Stat -Cunent
/'
-
Facsimile Cover Sheet
To: Ron
Compeny: Woods
. Phone:
Fax: 1-510-538-8813
From: Greg McCartney
Company: James E. McGovern" Inc.
Phone:
Fa: 694-9130
Date: '2/27/93
Paaes indudktg thIa
COWI'....: ~
eu.lIllMlltI:
The bid ar.mity JeqimI tbr dao bid ill question was 20% of$ 1,284,32% which it
~;'I~ $241.000.
T-'--i~ CcmpIDr or~'. trouuIJ limit is 10.... ofS247,.0D0 whidI is
~for the 1rid-=arity.
Whca it ccmr:s tim&fbr the ~ lAd paymastboad. T~aity Com.pay of
CaJifamia CD ... their .... oomp.aJ. Dcvclapca msw....a CGlllpUf II WI.. their
~ ......,~ to mecttk 1rOUary reqDinmmt.
11KD ia lID 1cpl ~ tW WoodIlO baw ckmc ajob at_ rimhc6n.. w.
wa dIroaah tis .-.1OCIlCrio ovcrtJao City alBehncatjo1l. W-. is tile IoWIt
..... aMib. bidder. Woods cfDCI DOt DCrJd Co be me __ qaaIifted. adJ" tIro IowflIIt
rH~
ATTACHMENT 5
1993-94 SEWER RENOVATION PROJECT
DISTRICT PROJECT NO. 9560
POST -BID/PRECONSTRUCTION ESTIMATE
PERCENT OF
ESTIMATED
CONSTRUCTION
ITEM DESCRIPTION TOTAL COST
1 Construction Contract $1,284,322
2 Contingency @ 10% 128,678
SUBTOTAL 1,413,000 100.0
3 Construction Management/
Inspection 88,000 6.2
4 Permit/Inspection Fees 10,000 0.7
5 Community Relations/Survey/
As-Builts/Miscellaneous 34,000 2.3
SUBTOTAL 132,000 9.3
6 Prebid Expenditure
. Design/Bidding 98,000
SUBTOTAL 98,000 6.9
7 Total Project Cost Estimate 1,643,000 116.3
8 Funds Allocated to Date 90,000
9 Total Allocation of Funds
needed to Complete Project 1,553,000
C:\WP51\SWANSON\1221-01.DOC
ATTACHMENT 6
PROJECT FUNDING SUMMARY
FOR THE PERIOD
12/7/93 -- 1/6/94
SEWER CONSTRUCTION FUND BALANCE
AS OF 11/30/93
MINUS UNSPENT PRIOR ALLOCATIONS
PLUS DEPENDABLE CURRENT YEAR REVENUE
$25.722.391
>
$1.553.000
C:\WP51\SWANSON\1228-01.DOC
$53,242,753
(48,737,143)
21,216,781
$25,722,391
(ALLOCATION REQUIRED)
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 2
BOARD MEETING OF
January 6, 1994
NO.
6. SOLID WASTE a.
SUBJECT
APPROVE NOTICE TO HAULERS THAT THE FRANCHISE
AGREEMENTS WILL NOT BE EXTENDED BEYOND
FEBRUARY 28, 1996
DATE
January 3, 1994
TYPE OF ACTION
APPROVE NOTICE OF
INTENT TO HAULERS
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Administrative
ISSUE: By March 1, 1994 the Board must notify Valley Waste Management, Orinda Moraga
Dispose-All and Pleasant Hill Bayshore Disposal of the District's intent upon expiration of the
franchise agreements, to extend or refuse to extend the franchise agreements.
BACKGROUND: The District's franchise agreements with Valley Waste Management, Orinda
Moraga Dispose-All and Pleasant Hill Bayshore Disposal will expire on February 28, 1996. The
provisions of the agreements include three options for the Board to consider with regard to the
term of the agreement:
(a) "Extend the franchise for a period up to five (5) years under the terms of this
Agreement, or;
(b) Extend the franchise for a period of up to five (5) years, under the terms of this
Agreement including any modifications thereof as may be required in the discretion
of the Board, or;
(c) Refuse to extend the term beyond February 28, 1996.
Failure of the Board to take action with regard to the extension of term under this
paragraph by March 1, 1994 shall constitute a rejection by the District of the option to
extend and the Agreement shall terminate in due course on February 28, 1996."
San Ramon's and Walnut Creek's franchise agreements will also expire by March 1996. The
Central Contra Costa Solid Waste Authority (Authority), comprised of the District and the cities
of San Ramon and Walnut Creek, is recommending consolidation of its member agencies' solid
waste services and administration with the goal of minimizing solid waste administrative
expenses. To this end, the Authority has begun a competitive procurement process for solid
waste, recycling, and greenwaste services with implementation scheduled for March, 1996. It
is hoped that through a competitive bidding process, lower solid waste collection costs will be
realized. Extension of the franchise agreements would preclude the District from participating
in the Authority's procurement process under the current implementation schedule.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
.;L
ROGER J. DOLAN
ADS/PosPaper' 2/Nothalrs. pp
PM
SUBJECT
APPROVE NOTICE TO HAULERS THAT THE FRANCHISE
AGREEMENTS WILL NOT BE EXTENDED BEYOND
FEBRUARY 28, 1996
PAGE
DATE
2
OF
2
January 3, 1994
RECOMMENDATION: Refuse to extend the franchise agreements beyond February 28, 1996,
with Valley Waste Management, Orinda Moraga Dispose-All and Pleasant Hill Bayshore
Disposal; approve the letter of notification to the haulers advising them that the agreements
will not be extended.
13028-7/91
PAGE 1 OF 2
BOARD MEETING OF
January 6, 1994
NO.
7. ENGINEERING a.
SUBJECT
DATE
December 27, 1993
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AMENDMENT TO AGREEMENT WITH
JOHN CAROLLO ENGINEERS FOR THE DESIGN OF THE
ORINDA/MORAGA PUMPING STATIONS - WET WEATHER
DIESELS PROJECT, DP 4898
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
Andrew J. Antkowiak, Assistant Engineer
INITIATING DEPTJDIV.
Engineering Dept./lnfrastructure Div.
ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to
execute professional services agreements in amounts greater than $50,000.
BACKGROUND: Based on a growing public awareness about safety and the need to maintain
service after a major seismic event, the District is taking an active approach to seismic
strengthening of its facilities. The Orinda Crossroads, Moraga and Lower Orinda Pumping
Stations are located very close to major faults and are vulnerable to damage during
earthquakes. All three pumping stations were built in the 1950s and do not meet present
seismic design standards. Since the stations are located in East Bay Municipal Utility District's
watershed area, it is particularly important to be able to operate these stations after an
earthquake because any sewage spill could ultimately flow into potable water reservoirs.
John Carollo Engineers (JCE) has prepared a seismic evaluation study in conjunction with JCE's
current design work on the Orinda/Moraga Wet Weather Diesels Improvement Project. The
report prepared in November 1993 by JCE identified, among other things, a need for additional
bracing and anchoring of electrical and mechanical equipment.
Staff recommends adding the seismic retrofit of electrical and mechanical equipment into the
design of the current Wet Weather Diesels Project. This addition will bring the equipment to
an operational level after a major earthquake. In the next phase of the Orinda/Moraga project,
the District will evaluate each station's structure and propose a new project to upgrade the
structures to an operational level after a major seismic event.
A cost reimbursement agreement has been negotiated with JCE for design of the seismic
retrofit for electrical and mechanical equipment at the Orinda Crossroads, Moraga and Lower
Orinda Pumping Stations with a cost ceiling of $ 70,600. JCE was selected because of their
satisfactory performance in the design of the Orinda/Moraga Pumping Station - Near Term
Improvements which has been completed, and the preparation of the seismic evaluation report.
The additional design services will include preparation of plans and specifications for the seismic
retrofit.
1302A-7/91
AJA
REVIEWED AND RECOMMENDED FOR BOARD ACTION
jI/JI
JSM
PltB
RAB.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AMENDMENT TO AGREEMENT WITH
JOHN CAROLLO ENGINEERS FOR THE DESIGN OF THE
ORINDA/MORAGA PUMPING STATIONS - WET WEATHER
DIESELS PROJECT, DP 4898
................................................................................
..................................................................................
111'1'=lllllill
SUBJECT
PAGE
DATE
2
OF
2
December 27, 1993
The Orinda/Moraga Wet Weather Diesels Improvement Project, DP 4898 is included in the
1993-94 Capital Improvement Budget on pages CS-1 04 through CS-1 08. Staff has determined
that the project is exempt from the California Environmental Quality Act (CEOA) under District
CEOA Guidelines, Section 18.2, since it involves a minor alteration to an existing sewer facility
with negligible or no expansion of dry weather capacity. Board of Directors' approval of this
project will constitute a finding of agreement with this determination unless otherwise indicated.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost
reimbursement agreement with a cost ceiling of $70,600 with John Carollo Engineers for
additional design services related to the Orinda/Moraga Wet Weather Diesels Project, District
Project No. 4898.
13028-7/91