HomeMy WebLinkAboutAGENDA BACKUP 06-10-93
PAGE 1 OF 12
NO.
CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL
YEAR 1993-94 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT
1993 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE
THE 1993 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE
1 993-94 BUDGET
3. HEARINGS a.
DATE
June 7 1993
TYPE OF ACTION
CONDUCT PUBLIC
HEARING, APPROVE
CIB/CIP
SUBMITTED BY
INITIATING DEPT./DIV.
John J. Mercurio, Administrative Analyst
Engineering Department/Planning Division
ISSUE: The Board of Directors has established June 10, 1993, as the date for a public hearing
on the draft Fiscal Year 1993-94 CIB/1993 Ten-Year Capital Improvement Plan in conjunction with
the Board's consideration of the Sewer Service Charge (SSC) rate for 1993-94. The 1993 Capital
Improvement Plan (CIP) covers the ten-year period from 1993-94 through 2002-03. The
recommended plan includes the effects of the 1992-93 ad valorem tax take away as well as
expenditure reductions totaling $25 million (1993 dollars) over ten years and an increase of $20
per Residential Unit Equivalent (RUE) in the Sewer Service Charge for capital replacement.
Separate Board approval of the CIP and the CIB for inclusion in the 1993-94 District Budget is
requested.
BACKGROUND: The CIP provides the basis for project prioritizing and scheduling, District
staffing, and long-range financial planning. The CIP also serves as the framework for rate
decisions. The CIB provides a detailed presentation of the schedules and cost estimates for
projects proposed for the first year of the ten-year planning period. It also provides for funding
authorization from the Sewer Construction Fund to the Treatment Plant, Collection System, and
General Improvement programs.
A draft CIB/CIP was submitted to the Board of Directors' Capital Projects Committee for review
on March 5, 1993. A workshop for the full Board was held on March 25, 1993. The final draft
document was submitted to the full Board on May 6, 1993. Additional discussion of CIB/CIP
issues was included in the General Manager-Chief Engineer's report on May 20, 1993. It is
appropriate for the Board to receive public comments prior to considering approval of the CIB/CIP.
June 10, 1993, was established by the Board as the date for a public hearing to receive these
comments, and appropriate notices have been posted.
Caoital Budaet Authorization
Adoption of the CIB with the 1993-94 District Budget will authorize an additional $28,918,000
from the Sewer Construction Fund for planning, design, and construction of capital improvement
projects in the Treatment Plant, Collection System, and General Improvement programs. In
addition to the new funding authorization, a carry-over of approximately $47,860,000 from Board
authorizations in previous years is anticipated, resulting in a total Fiscal Year 1993-94 authorized
funding level of $76,778,000. The distribution of the funding authorization to the three capital
improvement programs is shown on Attachment 1 .
RE~EWEOANORECOMMENOEOFORBOAROAcnON
JJM
DRW
RAB
INITIATING DEPT./DIV.
~
jJ$
SUBJECT
CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL
YEAR 1993-94 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT
1 993 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE
THE 1993 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE
1 993-94 BUDGET
POSITliON.PAPER
PAGE 2 oF12
DATE
June 7, 1993
Adoption of the CIB also constitutes Board of Directors' approval of projects listed in Tables 4,
5, and 6 of the Budget document as exempt under the California Environmental Quality Act
(CEQA). Most of these projects are exempt because they involve a minor alteration, replacement,
or rehabilitation of an existing sewer facility with little or no expansion of capacity.
Ten Year CaDtial Plan
The funding needs of the proposed projects in this CIP will exceed the District's pay-as-you-go
financing system funding capabilities. This is due to four factors: 1) the emergence of new air
emissions, water quality and safety regulations which must be addressed through capital
improvement projects (that is, formerly unbudgeted projects, such as the Disinfection Facilities
Improvement Project), 2) the under-realization of interest and development fee revenue due to
general economic conditions, 3) the need to proceed with several large capital projects to meet
District wet weather overflow prevention goals, and 4) the loss of $3.2 million per year property
tax revenue through the State's budget actions. Because of this, the capital reserve will soon be
depleted and debt issuance will be required. Debt issuance alternatives from $10 million to $55
million are included in the program scenarios.
Scenarios for Proaram Cuts
Because of the appropriation by the State of California of $3.2 million in property tax revenue
formerly used by CCCSD for capital facilities replacement, even with a $20 sewer service charge
increase there is a revenue shortfall. Staff has produced a series of alternatives for the Board to
consider. Six alternatives are presented with various levels of program cuts and revenue
increases. The ten-year expenditures for these six alternatives range from $195 million to $275
million. The alternatives range from high Sewer Service Charge increase/no capital program cuts
to no Sewer Service Charge increase/large capital program cuts. The financial and capital program
impacts of the six scenarios are summarized in Attachment 2 of this position paper.
The practice of utilizing a portion of the Sewer Service Charge for capital facilities replacement
was first instituted in 1992-93 at $4.44 per Residential Unit Equivalent. The increase in the
Sewer Service Charge increment required to fund the scheduled capital work and maintain a
prudent reserve in the Sewer Construction Fund ranges from zero for the $195 million alternative
to $40 per Residential Unit Equivalent for the $275 million alternative. All of the options
anticipate that the capital increment of the Sewer Service Charge would be adjusted annually to
reflect inflation. The 0 & M component of the Sewer Service Charge is expected to remain flat
for 1993-94. The 0 & M component is expected to increase slightly in future years.
1302B-7/91
SUBJECT
CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL
YEAR 1993-94 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT
1993 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE
THE 1993 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE
1993-94 BUDGET
POSITION PAPER
PAGE 3
DATE
OF 12
June 7,1993
The alternatives presented in Attachment 2 assume that the District's remaining 60 percent of
property tax revenue is retained through the ten-year planning period of the CIP. If the Governor's
proposal to divert all or a portion of this tax revenue to other purposes is implemented, the District
will have to face the need to raise substantial additional revenue or to make deeper cuts in project
work in the capital budget process next year.
Maximum Environmental Protection Alternative
The "business-as-usual" scenario (" 1992 CIP Extended," $275 million) reflects an aggressive
Capital Improvement Program with project implementation schedules designed to anticipate (rather
than react to) regulatory decisions calling for higher standards of environmental protection. This
scenario would implement ambitious odor control projects, pursue a comprehensive water
recycling program, and would set an aggressive schedule for correction of sewer and treatment
plant system capacity deficiencies which now result in sewage overflows in streets, creeks, and
at the Treatment Plant during rain storms. This scenario is built on the project schedules included
in the 1992 (last year's) plan with the addition of several formally unbudgeted projects which have
increased in priority and have been added to the recommended project list (e.g., Treatment Plant
Soils Remediation and Ultraviolet Disinfection). A $40 per Residential Unit Equivalent increase in
the Sewer Service Charge facility replacement increment would be required to fund the scheduled
capital work for this scenario while making up for the shortfall of the ad valorem tax revenue
($3.2 million), and maintaining an appropriate prudent reserve in the Sewer Construction Fund
over the ten-year period.
Maximum Environmental Proaram Cut Alternative
On the other extreme, the most drastic scenario (Scenario "E", $80,000,000 in program cuts)
reflects a reduced Capital Improvement Program which could be funded with no increase to the
Sewer Service Charge facility replacement increment, but which would require substantial capital
program cuts resulting in significant reduction of the District's goals for overflow reduction, odor
control, maintenance cost control, and water recycling.
Recommended Proaram Alternative
During preparation of the draft CIP, staff first compiled the '92 CIP "Extended" scenario based on
a continued commitment to the program goals approved for the 1992 CIP (these goals are listed
in Attachment 3) with the addition of an expanded water reclamation program and formerly
unbudgeted projects such as the Treatment Plant Soil Remediation and Ultraviolet Disinfection
projects. It became apparent that this scenario would require a substantial Sewer Service Charge
increase ($40 per Residential Unit Equivalent), and significant debt issuance ($55 million).
Realizing that current economic conditions dictate that a balance be struck between the
13028-7/91
SUBJECT
CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL
YEAR 1993-94 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT
1993 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE
THE 1993 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE
1 993-94 BUDGET
POSITION .PAPER
PAGE 4 oF12
DATE
June 7, 1993
achievement of environmental protection goals and the cost of service, staff carefully re-examined
each capital improvement project's schedule and budget and looked for ways to reduce capital
expenditures. This process resulted in a recommended CIP (Scenario "A") which would make
some moderate capital program cuts while requiring a 12 percent increase in the Sewer Service
Charge ($20 per Residential Unit Equivalent). Four additional scenarios ("B" through "E") were
developed. Each successive scenario would have larger capital program cuts, a lower amount of
debt issuance, a lower Sewer Service Charge replacement increment, and a progressively more
serious impact on the ability of the District to meet environmental goals.
Details of project cuts required for implementation of scenarios "A" through "E" are presented in
Attachments 4 through 8. The staff-recommended CIP is designated as Scenario "A"
(Attachment 4).
The CIP has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 17.3 since it is a
planning study.
RECOMMENDATION: Conduct a public hearing to receive comments on the CIB/CIP. Approve
the CIP. Approve the CIB for inclusion in the 1993-94 District Budget. Select a Capital Program
Reduction Alternative with the associated Sewer Service Charge replacement increment. (Staff
recommends Scenario A with a $25 million program cut and a $20 Sewer Service Charge
increment.)
1302B-7/91
ATTACHMENT 1
Page 5 of 12
CAPITAL IMPROVEMENT BUDGET SUMMARY FY 1993-94
Additional
Estimated Authorization Total
Program Carry Over Requested Authorization
Treatment Plant $ 33,706,000 $ 9,504,000 $43,210,000
Collection System 11,238,000 19,414,000 30,652,000
General Improvements 2.916.000 -0- 2.916.000
Total FY 1993-94 $47,860,000 $28,918,000 $76,778,000
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 12
BOARD MEETING OF
June 10, 1993
NO.
3. HEARINGS b.
SUBJECT
CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT
ON THE 1993-1994 OPERATIONS AND MAINTENANCE BUDGET
AND THE SELF-INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 1993-1994 SEWER SERVICE CHARGE
RATES, AND ON PLACING CURRENT AND DELINQUENT SEWER
SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
DATE
JUNE 1,1993
TYPE OF ACTION
CONDUCT PUBLIC
HEARING
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: The District Codes and State law require holding Public Hearings for the establishment
of the 1 993-1 994 Sewer Service Charge rates, and on placing current and delinquent Sewer
Service Charges on the County tax roll for collection.
BACKGROUND: Notice of the June 10, 1993 Public Hearings to consider changes to the
current schedule of Sewer Service Charge rates for the 1993-1994 fiscal year, collection of the
1 993-1994 Sewer Service Charges on the County tax roll, and to receive and consider protests
to having delinquent Sewer Service Charges collected on the 1993-1994 tax roll, was duly
given. It is recommended that three separate hearings be held to consider the matters
described.
Hearina to receive Dublic comment on the 1993-1994 ODerations and Maintenance (O&M)
Budaet and Self-Insurance Fund Budaet. and for the establishment of the 1993-1994 Sewer
Service Charae Rates:
The 1993-1994 O&M Budget and Self-Insurance Fund Budget were submitted to the
Board of Directors for initial review at the May 20, 1993 Board Meeting and are
scheduled for approval at the June 10, 1993 Board Meeting.
Upon approval of the 1993-1994 O&M Budget and Self-Insurance Fund Budget and
determination of adequate levels of reserves, the Board must establish the 1993-1994
Sewer Service Charge rates.
Hearina to consider collection of the 1993-1994 Sewer Service Charaes on the County tax roll:
The law requires that a Public Hearing be held each year before the Sewer Service
Charge can be placed on the County tax roll. The Sewer Service Charge has been
collected on the County tax roll since inception of the service charge in 1976.
Collection on the tax roll provides the most economical and efficient means for the
District to collect the charges for the 105,000 or so accounts. Effective with the 1982-
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DR
PM
SUBJEC"tONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT
ON THE 1993-1994 OPERATIONS AND MAINTENANCE BUDGET
AND THE SELF-INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 1993-1994 SEWER SERVICE CHARGE
RATES, AND ON PLACING CURRENT AND DELINQUENT SEWER
SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
2
OF 12
PAGE
DATE
June 1, 1993
1983 fiscal year, Contra Costa County imposed a fee for collecting the Sewer Service
Charge on the tax roll. The County fee, which approximates $71,000 annually, is still
more economical than the alternative of direct billing by the District.
Hearina to consider collection of delinauent Sewer Service Charae account:
The District bills certain property owners directly. During the 1992-1993 fiscal year,
one owner was delinquent in paying the Sewer Service Charge, which was billed
directly. Information regarding the delinquent charge is contained on the attached
report. It is proposed that the delinquent charge be collected on the 1993-1994 County
tax roll, unless there is a valid protest. The delinquent property owner was notified of
the June 10, 1993 Public Hearing by certified mail.
The property is a single-family residence in Danville built in 1991. The original owners
paid the 1 990-1991 and 1991-1992 Sewer Service Charge through the direct-billed
process. The current owners purchased the property in 1992 and have not responded
to the direct-billed 1992-1993 Sewer Service Charge invoice and follow-up inquiries.
RECOMMENDATION: Conduct three separate Public Hearings and upon their respective
conclusions, take the following actions, if considered appropriate:
. Approve the 1993-1994 Operations and Maintenance Budget and Self-Insurance
Fund Budget and approve an ordinance establishing the 1993-1994 Sewer
Service Charge rate schedule.
. Approve a resolution authorizing collection of the 1993-1 994 Sewer Service
Charges on the County tax roll.
. Consider any protest and, if appropriate, approve a resolution adopting the
attached report pursuant to Section 5473, Health and Safety Code, for collection
of delinquent Sewer Service Charges on the County tax roll.
ADS/PoaPaperl2/0&MSelf.pp
13028-7/91
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ORDINANCE NO.
AN ORDINANCE ESTABLISHING THE SEWER SERVICE
CHARGES TO BE BILLED BY THE CENTRAL CONTRA
COSTA SANITARY DISTRICT TO ALL SERVED PROPERTIES FOR 1993-1994
BE IT ORDAINED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
The District has previously developed and instituted a Sewer Service Charge
program for services and facilities furnished by the District to finance yearly operations
and maintenance of the District; and
The District has reviewed the present 1992-1993 Sewer Service charge rate
schedule and has determined that the Sewer Service Charge rate should be increased by
12.1 percent for operations and maintenance of the District during the 1993-1994 fiscal
year.
The Board of Directors finds that this action is categorically exempt from the
California Environmental Quality Act (CEOA) pursuant to Section 15273 (a) (1), (3) and
(4) of the Sate CEOA Guidelines.
The 1 993-1 994 rates for Sewer Service Charges for users of the District system
for the fiscal year beginning July 1, 1993 and continuing thereafter until further action
of the Board of Directors, shall be as follows:
Residential Billina Unit 1993-1 994 Rates
Single Family Dwellings Living Unit $185.00 per year
Mobile Home Living Unit $185.00 per year
Townhouses Living Unit $185.00 per year
Condominium Units Living Unit $185.00 per year
Multi-Family Units Living Unit $185.00 per year
Commercial Billina Unit 1993-1994 Rates
Bakeries 1 00 cubic feet $4.65
Markets with garbage disposals 1 00 cubic feet $3.49
Mortuaries 1 00 cubic feet $3.30
Restaurants 1 00 cubic feet $3.43
All Others 100 cubic feet $1.63
Minimum Charge Account $185.00 per year
Industrial
Loading
Volume Million gallons $842.00
BOD 1 000 pounds $394.00
55 1 000 pounds $281.00
Demand Million gallons per $113,221.00
day
Minimum Charge Account $185.00 per year
Institutional
Churches 100 cubic feet $1.63
Schools 1 00 cubic feet $1.63
Fraternal & Service 1 00 cubic feet $1.63
Organizations
Local & State Institutions 1 00 cubic feet $1.63
Other Tax Exempt (Except 1 00 cubic feet $1.63
Federal)
Federal Institutions 1 00 cubic feet $1.63
Utilities with Special Tax 1 00 cubic feet $1.63
Status
Independent Living Facilities, 1 00 cubic feet $1.63
Rest Homes, & Convalescent
Hospitals
Minimum Charge Account $185.00 per year
This ordinance shall be published once in the Contra Costa Times, a newspaper of
general circulation, and circulated within the Central Contra Costa Sanitary District, and
shall be effective July 1, 1993.
PASSED AND ADOPTED this 10th day of June 1993, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
ADS/Position Paper #2/SewChrgs.Ord
RESOLUTION NO. 93 -
A RESOLUTION DIRECTING THAT THE 1993-1 994
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operations and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users; and
WHEREAS, the District Code provides that the District may elect to collect current
and delinquent charges on the tax rolls as provided by Sections 5470 and following of the
Health & Safety Code; and
WHEREAS, it is considered to be economical and efficient to continue the existing
practice and collect the Sewer Service Charges for the 1993-1994 fiscal year on the
county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the 1993-1994 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
Resolution No. 93-
Page 2
PASSED AND ADOPTED this 10th day of June 1993 by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
ADS/Position Papers #2fTaxRoll.Res
----~~.,-_.._-------,---~..._---_.__.__..-.._'~----_.,-,._---_._.__._._~-+_._-_._._,-
RESOLUTION NO.
A RESOLUTION OVERRULING PROTESTS AND
ADOPTING THE REPORT PURSUANT TO
SECTION 5473, HEALTH AND SAFETY CODE
WHEREAS, this Board elected to collect delinquent sewer charges with general
taxes pursuant to Section 5473 and 5473a, Health and Safety Code, and Section
6.28.010 of the Central Contra Costa Sanitary District Code; and
WHEREAS, a written report of delinquent charges was filed and a Hearing was held
in the time and manner provided by law and notice of the filing of the report and date of
the Hearing was given in accordance with Section 5473.1, Health and Safety Code.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves as follows:
1. The written report filed pursuant to Section 5473, Health and Safety Code, was
prepared and filed and thereafter notice of the filing of the report and of the Hearing were
given in the form and manner provided in Section 5473.1, Health and Safety Code, and
Hearing held on June 10, 1993 in accordance with Sections 5473.2 and 5473.3, Health
and Safety Code, at which time the Board heard and considered all comments and
protests.
2. The report heretofore prepared and filed by the Secretary of the District is
adopted.
3. All protests are overruled.
--~.._--_._--~~-_._-----------_.._---------'~..~--~-~--_.._..._-,-_.__._--,._-_.,.."_.,.~"._...._._.....'---..,--~,_.._,----, .-.,.---.--.-.--.---------.
Resolution No.
-2-
The Secretary of the District is directed to file a copy of the report with a
statement endorsed upon it over her signature that it has been finally adopted by this
Board. The Auditor and Tax Collector respectively of the County of Contra Costa are
requested to proceed in the manner provided in Sections 5473.4 - 5473.9, Health and
Safety Code, to include the delinquent charges as contained in the manner provided in
those Sections.
PASSED AND ADOPTED this 10th day of June, 1993, by the District board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
ADS/Pas. Papers#2/Health1.Res
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John N. DeBoice, P.E., Ph.D.
4716 Tahoe Circle
Martinez, CA 94553
(510) 229-1055
May 25, 1993
Central Contra Costa Sanitary District
Board of Directors
5019 Imhoff Place
Martinez, CA 94553
1PJ~<c~n~~[>>
MAY 281993
CCC::iD
SECRETARY OF THE OISlRICT
Subject: Proposed Assessment on Parcel No. 162-212-003
Gentlemen:
I am writing to protest the proposed assessment on the parcel having the parcel number listed
above and located at the above address. I am the owner of the parcel.
It seems that County government has decided to make this the year to create assessments for
everything under the sun. I protest all such assessments and ask what the County is doing with
the property tax money they already collect from me. That money should be more than adequate
to pay for everything that needs doing.
I noted in the report in the Contra Costa Times on the proposed assessment that the money
would not be used for operation and maintenance. If that is the case, then it must be for system
improvements and expansions. I believe those should be funded by connection fees collected
from new developments but there was no mention of such fees in the article. The facilities
necessary to provide service to my home, and all the rest of the existing residents in the service
area, are already in place. We should not have added assessments to pay for improvements that
we don't need.
At a time when many people are losing jobs or suffering cut backs because of the economy, it
is unreasonable for the government agencies to be asking for more. Especially in the case of
CCCSD. If you need money for system improvements, collect it from new development, not
from me.
Very truly yours,
~~:-U..~
John N. DeBoice