HomeMy WebLinkAboutAGENDA BACKUP 05-06-93
. ~ Centra~ ~ontra Costa Sanitary ")istrict
~ BOARD OF DIRECTORS
POSITION
PAPER I BOARD MEETING OF
Mav 6 1993
SUBJECT
I PAGE 1
OF 4
NO.
4. CONSENT CALENDAR b.
DATE April 27, 1993
AUTHORIZATION FOR P.A. 93-7 AND 93-8 (DANVILLE)
TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO
THE DISTRICT
SUBMITTED BY
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
INITIATING DEPT./DIV.
Dennis Hall, Associate Engineer
Parcel
No.
Area
93-7
Danville
(98C3)
93-8
Danville
(100 B&C 5)
INITIATIN~7
1302A-9/85
DH
Owner I Address
Parcel No. & Acreage
Melvin L. Toponce
578 Corte Cala
Vacaville CA 95688
208-033-018 (0.34 AC)
Providence Development
3170 Crow Canyon PI. #168
San Ramon CA 94583
217-010-031 (7.69 AC)
217-010-028 (4.365 AC)
207-061-022 (1.02 AC)
Robert McNeil, et ux
2478 Camino Tassajara
Danville CA 94526
207-061-023 (2.33 AC)
Anthony C. Robinson
7 Sherburne Hills Rd.
Danville CA 94526
217-010-030 (0.71 AC)
Engineering Dept.llnfrastructure Division
Remarks
Existing house with a
failing septic system;
must connect to the
public sewer system.
Project is exempt
from CEOA.
The petitioned
property owners have
agreed to combine
their properties to
create a 39 lot major
subdivision currently
known as
" LASATA. " Four of
their existing homes
will remain.
The Town of Danville
has prepared a
mitigated Negative
Declaration of
Environmental
Significance for this
project.
Annexation will
require a change in
the District's sphere
of influence.
REVIEWED AND RECOMMENDED FOR 80 RD ACTION
f/4
PfJi3
JSM
RAB
Lead
Agency
CCCSD
Town of
Danville
~tfItl7;:G
-/ ROGER J. DOLAN
AUTHORIZATION FOR P.A. 93-7 AND 93-8 (DANVILLE)
TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO
THE DISTRICT
II III IIIIIH 111111I
SUBJECT
PAGE
DATE
2
OF 4
Apri 1 27, 1993
Parcel
No.
Area
Owner I Address
Parcel No. & Acreage
Remarks
Lead
Agency
.
Dan Nicholson
10 Sherburne Hills Rd.
Danville CA 94526
217-010-029 (1.085 AC)
Thomas A. Daniels
P.O. Box 335
Danville CA 94526
217-010-018 (13.275 AC)
Stanley F. Marquis, et ux
36 Sherburne Hills Rd.
Danville CA 94526
217-010-32 (5.23 AC)
RECOMMENDATION: Authorize P.A. 93-7 and 93-8 to be included in a future formal
annexation.
13028-7/91
PROPOSED ANNEXATION
93-7
.'..;.;.;.'
93-8
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
1
BOARD MEETING OF
May 6, 1993
NO.
4. CONSENT CALENDAR c.
ACCEPT CONTRACT WORK FOR DECHLORINATION TELEMETRY
PROJECT (DP 10076), AND AUTHORIZE FILING OF NOTICE OF
COMPLETION
DATE
April 19, 1993
SUBJECT
TYPE OF ACTION
ACCEPT CONTRACT
AND AUTHORIZE NOTICE
OF COMPLETION
SUBMITTED BY
INITIATING DEPT./DIV.
SUBJECT: Construction has been completed on the Dechlorination Telemetry Project (DP 10076).
The work is now ready for acceptance.
BACKGROUND: The Dechlorination Telemetry Project (DP 10076) included extending new conduit
systems, voice communication cables, and instrumentation fiber optic lines for programmable logic
controllers from the Plant Operations Department's building to the Filter Plant, the Sulfur Dioxide
facility, and the Dechlorination building.
On November 19, 1992, the Board authorized the award of this construction contract to Classic
Electric and Data for the bid amount of $41,091. Cost-saving measures during construction
enabled the work to be completed for the amount of $35,565 by the contract completion date.
The communication and data telemetry system has been tested and is working as designed. It is
appropriate to accept the contract work at this time. The Dechlorination Telemetry Project (DP
10076) appears on page TP-48 of the Fiscal Year 1990-1991 Capital Improvement Budget.
RECOMMENDATION: Accept the contract work for the Dechlorination Telemetry Project (DP
10076) and authorize the filing of the Notice of Completion.
INITIATI,NG DEPT./DIV.
c:it
1302A-7/91
SLY
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION
PAPER
BOARD MEETING OF
May 6, 1993
NO.
4. CONSENT CALENDAR d.
DATE
April 27, 1993
SUBJECT
AUTHORIZE A NOTICE OF A PUBLIC HEARING
ON MAY 20, 1993 TO CONSIDER ADOPTING A
REVISED SCHEDULE OF RATES AND CHARGES
TYPE OF ACTION
SET PUBLIC
HEARING DATE
SUBMITTED BY
Steven A. Elsberry
Accounting Supervisor
INITIATING DEPT.lDIV
Administrative/Finance & Accounting
ISSUE: Various District fees, which comprise a schedule of rates and charges, have been
reviewed, and a revised schedule of fees is recommended for adoption following a public hearing.
BACKGROUND: Chapter 6.30 of the District Code describes various fees which are assessed
for services provided to contractors and developers, and other users of the District's wastewater
collection and treatment system. These fees are generically referred to as the District's schedule
of rates and charges. The fees are intended to reimburse the District for labor and operating
expenses incurred in providing the services. The current fees were established by the Board in
June 1992, effective July 1, 1992. At that time, the Board decided that rates and charges
should include 75% of administrative overhead phased in over three years at 25% each year.
It was intended that the fees would be reviewed annually beginning in 1993 and that the annual
review would alternate between adjusting the rates for the effect of the District-wide salary
increase and a detailed review of each fee. The rates effective July 1, 1992 were based on a
detailed review of each fee. The current review adjusts the rates to include the 3.2% District-
wide salary increase effective May 1, 1993. In addition, the rates will be adjusted to include the
second of three 25% increments of administrative overhead.
The results of the staff review, together with a comparison of similar fees of neighboring sanitary
districts, will be submitted to the Board at the May 20, 1993 Board Meeting.
The proposed revised schedule of rates and charges will be distributed to representatives of the
Building Industry Association of Northern California, the Engineering and Utilities Contractors'
Association, the Association of General Contractors, and the District's permitted waste haulers
to provide an opportunity for comments and Questions to be directed to District staff prior to the
public hearing.
RECOMMENDATION: Authorize a notice of a public hearing on May 20, 1993 to consider the
proposed revised schedule of rates and charges.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
INITIATING DEPTlDIV.
1302A-9/85
SE
DR
PM
PAGE 1 OF
1
NO.
4. CONSENT CALENDAR e.
DATE
RECEIVE THE DRAFT FISCAL YEAR 1 993-94 CAPITAL
IMPROVEMENT BUDGET/1993 TEN-YEAR CAPITAL
IMPROVEMENT PLAN AND ESTABLISH JUNE 10, 1993,
AS THE DATE FOR A PUBLIC HEARING
TYPE OF ACTION
RECEIVE CIB/CIP
ESTABLISH PUBLIC
HEARING DATE
SUBMITTED BY
INITIATING DEPT./DIV.
John J. Mercurio, Admin. Analyst
Engineering Dept.lPlanning Division
ISSUE: The District's draft Fiscal Year 1993-94 Capital Improvement Budgetl1993 Ten-Year
Capital Improvement Plan (CIB/CIPI has been prepared by staff and is ready for Board review. A
date for a public hearing to receive comments on the document should be established.
BACKGROUND: The Fiscal Year 1993-94 Capital Improvement Budget will establish near-term
project priorities and authorize budgets for the Treatment Plant, Collection System, and General
Improvements Programs. Detailed information for projects that are anticipated to be active in
Fiscal Year 1993-94 is presented in the Capital Improvement Budget document. The 1993 Ten-
Year Capital Improvement Plan will provide the basis for policy decisions concerning the District's
Capital Improvement Program and management of the Sewer Construction Fund. The Capital
Improvement Plan also serves as the framework for fee analysis.
On March 5, 1993, the Capital Projects Committee met with District staff to review the draft
Capital Improvement Budget/Capital Improvement Plan. The committee reviewed the document,
and a workshop with the full Board in attendance was held on March 25, 1993, to discuss the
Capital Improvement Budget/Capital Improvement Plan.
It is appropriate to receive comments in a formal public hearing prior to consideration of the
Capital Improvement Budget/Capital Improvement Plan for approval. This public hearing has been
scheduled for June 10, 1993.
RECOMMENDATION: Receive the draft Fiscal Year 1993-94 Capital Improvement Budgetl1993
Capital Improvement Plan for review. Establish June 10, 1993, as the date for a public hearing
to receive comments on the draft CIB/CIP.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
v ~euJ
!JJB
ROGER J. DOLAN
DRW RAB
PAGE 1 OF 1
May 6, 1993
NO.
4. CONSENT CALENDAR f.
DATE
SUBJECT
SET PUBLIC HEARINGS ON JUNE 10, 1993 TO CONSIDER
ESTABLISHMENT OF THE 1993-1994 SEWER SERVICE
CHARGE RATES, AND THE COLLECTION OF SUCH CHARGES
AND PRIOR YEAR DELINQUENT CHARGES ON THE COUNTY
TAX ROLLS
A ril 20 1993
TYPE OF ACTION
SET PUBLIC
HEARING DATES
SUBMITTED BY
INITIATING DEPTJDIV.
Debbie Ratcliff, Controller
Administrative/Finance &. Accounting
ISSUE: The District Code and State law require holding public hearings for the establishment of
the 1993-1994 Sewer Service Charge rates, and for placing such charges and prior year
delinquent charges on the County tax rolls for collection.
BACKGROUND: The 1 993-1 994 Operations and Maintenance (O&M) Budget will be submitted
for initial review by the Board of Directors on May 20, 1993. Approval of the 1993-1994 O&M
Budget is scheduled for the June 10, 1993 Board Meeting. It is customary to hold public
hearings to receive public comment on establishing the Sewer Service Charge rates, and
collecting such charges and prior year delinquent charges on the County tax rolls, during the
Board Meeting at which the O&M Budget is presented for approval.
RECOMMENDATION: Authorize a public notice to set public hearings on June 10, 1993 to
receive public comment on the establishment of the 1993-1994 Sewer Service Charge rates and
the collection of such charges, and prior year delinquent charges, on the County tax rolls.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
DR
PM
INITIATI,NG DEPTJDIV.
~A
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Central ~ontra Costa Sanitary LJistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION PAPER
BOARD MEETING OMay 6, 1993
NO.
4.
CONSENT CALENDAR g.
April 30, 1993
SUBJECT
DATE
AUTHORIZE THE ATTENDANCE OF RALPH BATES,
MAINTENANCE COORDINATOR I, AT THE MAY 16-19,
1993 COMPUTER PROGRAMMERS CONFERENCE IN SAN
DIEGO, CALIFORNIA, AT A COST NOT TO EXCEED $1,800.
TYPE OF ACTION
AUTHORIZE
ATTENDANCE
SUBMITTED BY
INITIATING DEPT./DIV.
Ba T. Than
i n
ISSUE: Approval by the Board of Directors is required for unbudgeted travel if the expense will
exceed $500.
BACKGROUND: Maintenance scheduling forthe District's collection system is accomplished using
the Sewer Maintenance Management System (SMMS) software. This program, which is also used
to maintain historical data, is written in dBase 11I+. The SMMS system is operated by
Maintenance Coordinator I Ralph Bates.
The District's future plans include the integration of the maintenance data with the mapping data
in the Computer Aided Mapping (CAM) system.
This Computer Programmer's Conference will provide detailed information on shifting SMMS to
dBase IV, the application of dBase IV to network operation, and the interface between dBase IV
and UNIX (the operating system for CAM). This option is potentially the lowest cost approach
to integrating SMMS and CAM. In addition, the conference will provide information of the use
of "picture capture" as a way of reducing the District's dependency on videotape technology for
recording the results to television inspection activities. The $800 registration fee includes a
licensed copy of dBase IV and the supporting documentation which will be used for software
development by District Staff. Other options for this integration have been estimated to cost over
$50,000.
The cost of this conference registration and travel will be charged to the Sewer Maintenance
Management System Modifications and Improvement Project, District Project 20037 (page CS-60
in the 1992/93 Capital Improvement Budget).
RECOMMENDATION: Authorize the attendance of Ralph Bates, Maintenance Coordinator I, at the
May 16-19, 1993 Computer Programmers Conference given by Borland International in San Diego,
California at a cost not to exceed $1,800.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
BTT
<rC---
INITIATING DEPT./DIV.
1302A-9/85
BTT
JAL
Central Contra Cost~ Sanitary District
BOARD OF DIRECTORS
PAG~ 1 OF1
BOARD MEETING OF
May 6, 1993
NO.
4. CONSENT CALENDAR h.
D~T..E
May 4, 1993
SUBJECT
AUTHORIZE PURCHASE OF AN ANALYTICAL BALANCE FROM
THE 1 992-93 EQUIPMENT BUDGET CONTINGENCY ACCOUNT
TYPE OF ACTION
AUTHORIZE PURCHASE
SUBMITTED BY
Bhupinder S. Dhaliwal
INITIATING DEPT./DIV.
Plant Operations Department
ISSUE: Board authorization is needed to purchase equipment items from the Equipment Budget
Contingency Account when the cost exceeds $2,000.
BACKGROUND: The District purchased its analytical balance, Mettler Model H-1 0, over 20 years
ago. This balance has been the main workhorse of weighing in the solids section of the laboratory.
This balance has now broken down. According to Heusser Instrument. Company, an analytical
balance service company, this balance cannot be repaired, primarily because the manufacturer
discontinued this model long ago, and no parts are available.
Currently, the laboratory does not have a replacement for this balance. An analytical balance is
critical for the solids section of the laboratory; therefore, an analytical balance is needed
immediately.
RECOMMENDATION: Authorize the purchase of a new analytical balance from the 1992-93
Equipment Budget Contingency Account at a cost not to exceed $4,000.
1302A-7/91
'({ M(L
COMMENDED FOR BOARD ACTION
INITIATI,NG DEPT./DIV.
BSD
JMK
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 5
BOARD MEETING OF
May 6, 1993
SUBJECTAUTHORIZE $337,000 FROM SEWER CONSTRUCTION FUND
FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY
ACCOUNT AND AUTHORIZE GENERAL MANAGER-CHIEF
ENGINEER TO ALLOCATE $337,000 AND AUTHORIZE AWARDS
TO PACTEL MERIDIAN SYSTEMS AND OCTEL COMMUNICATIONS
FOR THE TELEPHONE COMMUNICATION SYSTEM PROJECT,
DISTRICT PROJECT NO. 20141
NO.
7. ADMINISTRATIVE a.
DATE
TYPE OF ACTION
AUTHORIZE FUNDS/
AUTHORIZE AWARDS
SUBMITTED BY
Paul Morsen
INITIATING DEPT./DIV.
ISSUE: Authorization of the Board of Directors is required for the General Manager-Chief
Engineer to allocate funds in excess of $25,000 from the General Improvements Program
Contingency Account. The District has received proposals for District Project No. 20141,
Telephone Communication System Project. The District must award the purchase orders or
reject all proposals within 90 days of the receipt of the proposals.
BACKGROUND: The District's AT&T Dimension 400 Private Branch Exchange (PBX) telephone
system is currently in its tenth year of operation. The system is unreliable and its technology
obsolete. Over the past year, the District has been experiencing frequent telephone system
maintenance problems that are typical of aging equipment. In 1992, manufacturers began
phasing out their parts inventory and suppliers will soon stop supporting the District's telephone
system altogether due to the high costs of servicing the few Dimension systems that are still
operating.
Considering the needs of safety, emergency response, and cost-effective utilization of labor, a
reliable telephone communication system is imperative to District operations. Therefore, a new
and more reliable PBX system is required. Replacement of the District's existing telephone
system was originally scheduled for the 1993-94 Capital Improvement Budget (CIB). However,
due to increasing telephone breakdowns adversely affecting normal District operations and after
discussion with the Board in the autumn of 1992, this schedule was accelerated.
In order to effectively identify and evaluate the District's current and future telephone needs,
as well as the need to specify the technical parameters of a new system, a District Telephone
Communications Committee was formed. An initial $25,000 contingency allocation was
approved by the General Manager-Chief Engineer to begin the Telephone Communications
Committee work in September 1992. The committee recommended that they work with an
independent consultant to assist in selecting a system because of the rapid advancements and
technological sophistication in the electronic communication industry. A second allocation of
$40,000 was authorized by the Board in November 1992, which includes the services of an
independent telecommunications consultant, Communication Sales Dynamics (CSD).
The committee with the assistance of CSD has spent the last seven months surveying and
identifying user groups and their needs, developing and issuing a Request for Quotation and
Qualifications (RFQ), negotiating a contract with a third party supplier to install compatible
REVIEWED AND RECOMMENDED FOR BOARD ACTION
N
PM
SUBJECT AUTHORIZE $337,000 FROM SEWER CONSTRUCTION FUND
FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY
ACCOUNT AND AUTHORIZE GENERAL MANAGER-CHIEF
ENGINEER TO ALLOCATE $337,000 AND AUTHORIZE AWARDS
TO PACTEL MERIDIAN SYSTEMS AND OCTEL COMMUNICATIONS
FOR THE TELEPHONE COMMUNICATION SYSTEM PROJECT,
DISTRICT PROJECT NO. 20141
PAGE
DATE
2 OF
5
May 3, 1993
communication cable, and preparing and issuing the final Request for Proposal (RFP) for the
acquisition of a new (PBX) system.
The committee has accomplished the following tasks:
. Form Telephone Communications Committee - September 1992
. Employ Consultant Services (CSD) - November 1992
. Assess the District's Telephone Needs - November/December 1992
. Cut Needs Assessment to Reduce System Costs
. Develop a Request for Quotation (RFQ) for the New Telephone System - January/
February 1993
. Identify the Need For and Install Digital Communication Cable - March 1993
. Develop a Request for Proposal (RFP) for the New Telephone System - March 1993
. Evaluate RFP
. Negotiate With the Lowest Cost Proposer to Further Reduce Costs and Make
Recommendations - April 1993
Project completion is anticipated in June/July 1993.
From both the RFQ and RFP processes, the committee and CSD recommend that the District
obtain the Northern Telecom Meridian switching systems from PacTel Meridian Systems and a
voice mail system from Octel Communications. Both suppliers proposed the lowest cost, digital
PBX system with new digital telephone sets and a District-wide voice processing system. The
selected PBX will be one common system that offers a transparent link between both District
sites, Martinez and Walnut Creek, and has the capability to accommodate future telephone
networking developments. The new equipment will be able to provide accounting cost controls
and in-house system management. In order to minimize costs, voice mail and direct-inward
dialing (DID) are the only major options added. All other features offered were determined as
options that can be added in the future if the need exists, and they are found to be cost
effective.
Since the Telephone Communication System Project was not included in the 1992-93 CIB, an
allocation of $337,000 from the General Improvements Program Contingency Account is needed
to complete the project, as shown in Attachment 1. Insufficient funds remain in this account
to cover the proposed allocation. Therefore, staff recommends a supplemental authorization
from the Sewer Construction Fund to the contingency account to cover the allocation. The
current balance of the Sewer Construction Fund, minus unspent prior authorizations, plus
projected dependable revenue will be adequate to fund this project. A funding summary is
presented in Attachment 2.
1302B-7/91
SUBJECT AUTHORIZE $337,000 FROM SEWER CONSTRUCTION FUND
FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY
ACCOUNT AND AUTHORIZE GENERAL MANAGER-CHIEF
ENGINEER TO ALLOCATE $337,000 AND AUTHORIZE AWARDS
TO PACTEL MERIDIAN SYSTEMS AND OCTEL COMMUNICATIONS
FOR THE TELEPHONE COMMUNICATION SYSTEM PROJECT,
DISTRICT PROJECT NO. 20141
PAGE
DATE
3 OF
5
May 3, 1993
Staff has determined that this project is exempt from the California Environmental Quality Act
(CECA) under District CECA Guidelines Section 5.2, since it can be seen with certainty that
there is no possibility that the activity in question may have a significant effect on the
environment. Board of Directors' approval of this project will constitute a finding of agreement
with this determination, unless otherwise indicated.
RECOMMENDATION: Authorize $337,000 from the Sewer Construction Fund for the General
Improvements Program Contingency Account, and authorize the General Manager-Chief Engineer
to allocate $337,000 to the Telephone Communication System Project (DP 20141), and
authorize the award of purchase orders for new switching systems for $231,119 to PacTel
Meridian Systems and a voice processing system for $44,605 to Octel Communications.
13028-7/91
Page 4 of 5
ATTACHMENT 1
TELEPHONE COMMUNICATION SYSTEM PROJECT
(DP 20141)
POST-BID/PRECONSTRUCTION ESTIMATE
ITEM
ITEM DESCRIPTION TOTAL
1 District Force Account $ 30,000
. Project Management
. Design Labor
. Specifications Review
2 Consultant Services $ 28,000
3 Communication Cable Installation $ 29,000
4 Pacific Bell Cable Installation $ 10,000
5 Telephone System and Voice Processing Costs $280,000
SUBTOTAL $377,000
6 Contingency (7%) $ 25,000
TOTAL $402,000
7 Funds Authorized to Date $ 65,000
8 Additional Allocation Needed $337 ,000
ATTACHMENT 2
PROJECT FUNDING SUMMARY
FOR THE PERIOD OF 4/6/93 - 517/93
SEWER CONSTRUCTION FUND BALANCE AS
OF MARCH 31, 1993 (ESTIMATED)
UNSPENT PRIOR AUTHORIZATIONS
+ DEPENDABLE REVENUE ·
Page 5 of 5
$ 64,844,569
($63,999,780)
$ 5.239.018
$ 6.083.807
$ 6,083,807 > $337,000 (ALLOCATION REQUIRED)
· Does not include ad valorem tax.
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 3
BOARD MEETING OF
May 6, 1993
NO.
8. ENGINEERING a.
DATE
A ril 30, 1993
TYPE OF ACTION
APPROVE
AGREEMENT
SUBJECT
APPROVE AGREEMENT WITH ASSOCIATED RIGHT OF WAY
SERVICES INC. FOR RIGHT OF WAY ACQUISITION
SERVICES FOR THE PLEASANT HILL WET WEATHER RELIEF
INTERCEPTOR PROJECT, DP 4879
Tad Pilecki, Senior Engineer
INITIATING DEPT.lDIV.
Engineering Dept./lnfrastructure Division
SUBMITTED BY
ISSUE: Board of Director's authorization is required for the General Manager-Chief Engineer
to execute professional services agreements in amounts greater than $50,000.
BACKGROUND: At the February 20, 1992, Board Meeting, the Board authorized the execution
of an agreement with James M. Montgomery (JMM) for the design of the Pleasant Hill Relief
Interceptor project. Concurrently with the design, staff in conjunction with Associated Right
of Way Services Inc. (ARWS) has been evaluating the right of way (R/W) needs of the project.
A total of 60 parcels will be impacted by temporary and permanent easements. Approximately
408,000 square feet of temporary construction easements and 248,000 square feet of
permanent sanitary sewer and reclaimed water pipeline easements are required for the project.
The acquisition cost (including right of way service) for these easements is estimated at
$1,300,000.
The evaluation of the right of way needs was completed in Phase 1 of a two phase right of
way acquisition program for the Pleasant Hill Relief Interceptor Project. Tasks included in Phase
1. were identification of the impacts of right of way acquisition on proposed routes, the design
of the project, and identification and evaluation of significant right of way constraints.
The budget for the Phase 1 tasks was $49,500. The work associated with these tasks took
place over the past two years. In addition, some work was done to appraise and acquire
easements over three properties near the intersection of Concord Avenue and Contra Costa
Boulevard.
The second phase of the right of way acquisition program needs to begin now and includes:
. Appraisals of the rights of way needed for remaining parcels included in the
project.
. Acquisition of these rights of way.
. Providing assistance prior to construction.
. Evaluating and providing recommendations regarding right of way issues during
construction.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG DEPT.lDIV.
~
!)fjf)
JSM RAB
SUBJECT
APPROVE AGREEMENT WITH ASSOCIATED RIGHT OF WAY
SERVICES INC. FOR RIGHT OF WAY ACQUISITION
SERVICES FOR THE PLEASANT HILL WET WEATHER RELIEF
INTERCEPTOR PROJECT, DP 4879
1111i1JIIIIIIlg:
PAGE
DATE
2
OF
3
April 30, 1993
Staff proposes to continue to utilize ARWS to complete Phase 2 of the right of way program.
This selection is based on ARWS's satisfactory performance during Phase 1 of the program.
A cost reimbursement agreement has been negotiated with ARWS with a cost ceiling. of
$153,000. A breakdown of the costs is provided in Attachment 1.
Staff has obtained comparative costs for appraisal and acquisition work from the City of Walnut
Creek, Contra Costa County Public Works, and East Bay Municipal Utility District. Appraisal
and acquisition costs for these agencies vary from $3,500 per parcel to $6,500 per parcel.
These costs do not include the purchase price of the rights of way. The costs for ARWS
preparing appraisals and acquiring rights of way for this project are estimated to be $3,300 and
$3,550 per parcel. The costs for ARWS's work are well within the costs which other public
agencies have experienced.
Appraisals for utility easements are more complex than standard residential loan appraisals in
that they are legally mandated to determine just compensation based on highest and best use
and must be able to stand up to a court test. Additionally, the appraisal/acquisition efforts
need to consider costs associated with severance damage, relocation impacts, reestablishment,
economic losses, and loss of goodwill.
The Pleasant Hill Interceptor Project is described in the 1992-93 Capital Improvement Budget
starting on page CS-15. No additional CEOA documentation is required since the EIR for the
Interceptor Project provided for right of way acquisition.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost
reimbursement agreement with a cost ceiling of $153,000 with Associated Right of Way
Services Inc. for right of way appraisal and acquisition services associated with the Pleasant
Hill Relief Interceptor Project, D.P. 4879.
13028-7/91
ATTACHMENT 1
ASSOCIATED RIGHT OF WAY COSTS
Consultation/Coord ination
Appraisal Services
Acquisition Services
Total Cost of R/W Services
Previously Authorized
This Board Authorization
, No costs for condemnation action has been included
ID/lnfra/Positionl ARWS. T ad
$ 27,500
95,000
80.000
202,500'
49.500
$153,000
PAGE 1 OF 6
BOARD MEETING OF
May 6, 1993
NO.
9. PERSONNEL a.
SUBJECT
DATE
April 30, 1993
APPROVE PERSONNEL BUDGET REQUESTS FOR
FISCAL YEAR 1993 - 1994
TYPE OF ACTION
APPROVE BUDGET
SUBMITTED BY
Cathryn Radin Freitas, Personnel Officer
INITIATING DEPTIDIV.
Ad m i n istrative/Person ne I
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 1993-1994 and is submitting
its requests for final Board consideration and approval at the May 6, 1993, Board Meeting.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal Year 1993-
1994. The Personnel Budget includes an executive summary of proposed modifications to
each department, a departmental overview providing summary information, request
justification pages with detailed explanations on the effect of these recommended staffing
changes, organizational charts reflecting current staffing and proposed changes, and job
classifications for proposed positions.
The attached summary sheet highlights each department's staffing requests, their effect on
the number of total authorized positions in the District, and the additional cost in salaries,
benefits, and effect on the sewer service charge. As shown in the summary, the total number
of authorized regular positions in the District will decrease by nine (9) from last year. Also,
three fewer Co-op student positions are requested this year decreasing the number to seven
(7) .
Despite the decreased number of positions, the salaries and wages in the 1993-1994 0 & M
Departmental Budgets will increase from the previous year due to the following:
. Any cost-of-living salary adjustments resulting from the negotiated Memoranda of
Understanding;
. Merit and longevity increases scheduled in 1993-1994;
. Positions authorized in 1992-1993 which were budgeted for a partial year because of
the time required to fill positions.
In order to cut the total number of District positions without layoffs, several recommendations
in this budget require a change in working conditions for specified employees, as well as a
suspension of the open and promotional recruitment rules in the current Memoranda of
Understanding. Staff met and conferred with the affected bargaining units on these issues.
INITIATING DEPTJDIV.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
w:f
1302A-7/91 CRF
SUBJECT
APPROVE PERSONNEL BUDGET REQUESTS FOR
FISCAL YEAR 1 993 - 1 994
PAGE
DATE
2
OF 6
April 30, 1993
Recognizing the District must cope with lowered revenues, the Union agreed to waive the
open/promotional recruitment rule for the positions specified below; however, they prefer that
each of the specified positions should be subject to filling by District-wide competition. Staff
believes that to achieve our ends of avoiding any lay-offs and best utilizing our internal
resources, competition should be limited to filling the Engineering Assistant in Training position
from a testing process among the three Permit and Services Technicians and filling the
Accountant position from among the Accounting Technicians and Accountant Trainee. The
positions and individuals affected by the new internal only promotional rule include:
1 . Plant Operator I Leron Patton to Accountant Trainee
2. Receptionist Paulette Bruzzone to Staff Assistant I
3. Engineering Applications Technician \I Ruth Bennett to Risk Management Technician
4. Survey Party Chief Elizabeth Charlton to Land Surveyor
5. Engineering Assistant Jim Reutenik to Survey Party Chief
6. One Permit and Services Technidan to Engineering Assistant (in Training)
7. Maintenance Crew Member \I Anne McLaurin to Source Control Technician
The Union realizes this budget was prepared under time constraints. Accordingly, in a spirit
of cooperation, they have established a budget and finance committee for the purpose of
proposing to management a number of ideas for cost-containment and revenue enhancement.
Staff has reviewed their suggestions, of which some appear promising. In the coming
months, the Union and management look forward to discussing a program for workers to
transition out of obsolete or eliminated positions. Moreover, a work redesign effort is to begin
soon. This effort is aimed at utilizing the knowledge of employees and supervisors to find
more cost effective ways of doing District business.
Further, as a result of meet and confer, staff recommends one change to the previously
submitted budget. The Engineering Assistant position in Planning, which was to be
transferred to Plant Engineering to replace the CAD Systems Analyst position, will remain in
Planning. The individual who holds the position has devised and recommended an intensive
work plan which has the potential of producing substantial revenues for the District. The CAD
Systems Analyst position in Plant Engineering will still be deleted, however, and the
Department will explore ways to meet its needs without increasing staffing.
1302B-7/91
SUBJECT
APPROVE PERSONNEL BUDGET REQUESTS FOR
FISCAL YEAR 1 993 - 1 994
PAGE
DATE
3
OF
6
April 30, 1993
On Friday, March 26, 1993, the Personnel Committee reviewed the proposed budget. The
following staff-recommended modifications to the District staffing charts were discussed at
that meeting. Copies of the Personnel Budget were distributed for the Board meeting of April
1, 1993, at which time an overview was presented by the Personnel Officer. At the direction
of the Board, future vacant positions will not be filled without prior review by the Personnel
Committee and approval by the Board.
The Departmental requests are as follows:
ADMINISTRATIVE
1. Underfill one Accountant position (G-62, $3013-$3644). Create and add one
Accountant Trainee position (G-52, $2375-$2869). Reclassify Plant Operator I Leron
Patton to Accountant Trainee.
2. Delete one Receptionist position (G-43, $1924-$2321). Create and add one Staff
Assistant 1/11 position (G-45, $2017-$2431) to (G-49, $2213-$2674). Reclassify
Receptionist Paulette Bruzzone to Staff Assistant I.
3. Delete the position of Secretary III, (G-52, $2375-$2869).
4. Delete the position of Safety Technician, (S-64, $3170-$3838). Create and add the
position of Risk Management Technician (S-60, $2883-$3486). Reclassify Engineering
Applications Technician II Ruth Bennett to the position of Risk Management
Technician, effective April, 1993. Delete Engineering Applications Technician 1/11 class
description.
PLANT OPERATIONS
5. Delete two Plant Operator 1/11 positions (G-59, $2803-$3391) to (G-62, $3013-
$3644) .
6. Delete one Staff Engineer position (G-67, $3391-$4104), effective January 1, 1994.
COLLECTION SYSTEM OPERATIONS
7. Delete one Maintenance Crew Member 1/11 position (G-52, $2375- $2869) to (G-59,
$2803-$3391 ).
1302B-7/91
SUBJECT
APPROVE PERSONNEL BUDGET REQUESTS FOR
FISCAL YEAR 1 993 - 1 994
PAGE
DATE
4
OF
6
April 30, 1993
ENGINEERING
Plant Enaineerina Division
8. Delete one Survey Assistant position (G-60, $2869-$3472).
9. Delete one Engineering Assistant (Survey) position (G-69, $3558-$4301).
10. Delete one Survey Supervisor position (S-76, $4221-$5110), Create and add one
land Surveyor position (S-75, $4123-$4992). Promote Survey Party Chief Elizabeth
Charlton to land Surveyor, effective April 1, 1 993.
11. Delete one Survey Party Chief position (G-72, $3822-$4626). Add one Survey Party
Chief position (G-71, $3728-$4513). Promote Engineering Assistant Jim Reutenik to
Survey Party Chief, effective April 1, 1 993.
12. Delete one Systems Analyst position (G-67, $3391-$4104).
13. Delete one Engineering Applications Technician 1/11 (G-52, $2375-$2869) to (G-60,
$2869-$3472).
Infrastructure Division
14. Delete one Permit and Services Technician position (G-64, $3158-$3822).
15. Delete one Contract Administrator position (G-72, $3822-$4626).
16. Add one Engineering Assistant (In-Training) position (G-69, $3558-$4301).
17. Delete one Associate Engineer (S-77, $4322-$5235).
18. Add one Assistant Engineer (G-72, $3822-$4626).
Plannina Division
19. Delete one Source Control Specialist position (G-69, $3558-$4301). Create and add
one Senior Source Control Inspector position (G-69, $3558-$4301). Reclassify Source
Control Specialist Kurt Darner to Senior Source Control Inspector.
20. Create and add one Source Control Technician position (G-59, $2803-$3391).
Reclassify Maintenance Crew Member II Anne Mclaurin to Source Control Technician.
1302B-7/91
SUBJECT
APPROVE PERSONNEL BUDGET REQUESTS FOR
FISCAL YEAR 1 993 - 1 994
PAGE 5
OF 6
DATE
April 30, 1993
21. Modify and adopt Source Control Inspector 1/11 class description (G-60, $2869-$3472)
to (G-65, $3230-$3914).
SECRETARY OF THE DISTRICT
No personnel requested.
CO-OP
22. Authorize the hiring of students to fill seven positions in the Co-op program.
RECOMMENDATION: Approve the Personnel Budget for 1993-1994 herein identified by items
1-22.
.
1302B-7/91
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.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 3
POSITION PAPER BOARD MEEMWe, 1993
NO.
SUBJECT
REVIEW THE FINANCIAL STATUS AND BUDGET
OF THE SELF-INSURANCE FUND AND APPROVE
THE ALLOCATION OF $80,000 TO THE FUND
FROM THE 1 993-1 994 O&M BUDGET
13. BUDGET AND FINANCE a
DATE
May 4, 1993
TYPE OF ACTION
REVIEW SELF-
INSURANCE FUND BUDGET
FOR FISCAL YEAR 1993-94
SUBMITTED BY
INITIATING DEPT.lDIV
Bonnie Allen, Risk Manager
Administrative/Risk Management
ISSUE: The Self-Insurance Fund (SIF) is to be reviewed each year by the Board of Directors
with the staff presenting re-funding recommendations for the up-coming fiscal year.
BACKGROUND The 1993-1994 Fiscal Year will be the eighth year of operation for the self-
insurance program, established in July 1986. In each of the first four years, $500,000 or more
was transferred to the SIF from O&M funds to augment the interest income earned from the
invested fund reserves. Beginning with Fiscal Year 1990-91 this funding was omitted because
the interest income and favorable loss experience enabled the Fund reserves to grow
sufficiently without a contribution from O&M funds.
The attached exhibit presents a seven-year history and projection of the SIF and shows that
the total reserves are projected at $5,840,766 for June 30, 1993. This total is $129,900 less
than the total Fund reserves of $5,970,666 at the start of the 1992-1993 budget year, and
$159,234 under the $6 million target set in 1986.
The reasons for the shortfall were the lower interest earned on investments coupled with the
higher than budgeted legal expenses on two major liability cases. Interest income on invested
Fund reserves during Fiscal Year 1992-1993 is projected at $323,000 down from $391,536
for Fiscal Year 1991-1992. The 1992-1993 budgeted total expenses of $195,500 are
projected at $452,900. Staff is not recommending the transfer of funds from the O&M Budget
to offset this reduction in the projected Fund reserves.
For the coming Fiscal Year, since interest income is expected to continue at lower rates,
$300,000 in interest income is budgeted. Expenses have been budgeted at $320,000 for
Fiscal year 1993-1994 as compared to $195,500 budgeted for Fiscal Year 1992-1993. The
proposed budget increase of $124,500 anticipates that legal costs will continue at a level
considerably higher than was expected during last year's budget planning. The legal expenses
budgeted for 1993-1994 are less than the 1992-1993 projected legal expenses since the final
disposition of a major liability case in the next two months is expected to reduce legal costs
during 1993-1994.
For the Fiscal year 1993-1994, Staff is recommending that $ 80,000 from O&M funds be
allocated to the Self-Insurance Fund to directly offset some of the legal expenses budgeted for
REVIEWED AND RECOMMENDED FOR BOARD ACTION
AN
INITIATING DEPT.lDIV.
1302A-9/85
BA
PM
SUBJECT
REVIEW THE FINANCIAL STATUS AND BUDGET
OF THE SELF-INSURANCE FUND AND APPROVE
THE ALLOCATION OF $80,000 TO THE FUND
FROM THE 1993-1994 O&M BUDGET
...................................................................................
...................................................................................
III11111111II1I11111II
PAGE ?
DATE
OF 3
May 4, 1993
a major liability case. The O&M Funds will be recovered in 1994-1995 Fiscal Year as cost
reimbursable through the franchise fee. Additions or omissions of O&M funding to the SIF will
be recommended in future years if warranted by changes in interest income and/or an adverse
loss experience trend.
RECOMMENDATION: Review the seven-year financial history and projection for the Self-
Insurance Fund and approve the allocation of $80,000 from the 1993-1994 O&M Budget.
13028-7/91
ADS/PosPap #3/SIF.BA
Page 3 of 3
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 16
POSITION PAPER BOARD MEE1\,INi\PS, 1993
NO.
13. BUDGET AND FINANCE b.
SUBJECT
APPROVE A BOARD RESOLUTION FORGIVING COLLECTION
OF PAST UNBILLED SEWER SERVICE CHARGES FOR
YEARS PRIOR TO FISCAL YEAR 1992-1993.
DATE
April 27, 1 993
TYPE OF ACTION
BUDGET & FINANCE
SUBMITTED BY
Debbie Ratcliff, Controller
INITIATING DEPT/DIV
Administrative/Finance & Accounting
ISSUE: District Staff has identified 760 residential parcels that are connected to the sewer
system but have not paid Sewer Service Charges for Fiscal Year 1992-1993 and prior years.
BACKGROUND: District staff from Finance and Accounting and the Permit Counter reviewed
the District's Sewer Service Charge records and identified 760 residential parcels that are
connected to the sewer system, but have not been billed on the tax rolls for their Sewer
Service Charge. At the April 1, 1993 Board Meeting, staff recommended that the Sewer
Service Charges for the fiscal years prior to 1992-93 be forgiven for the 740 parcels affected.
At that time, the Board directed staff to prepare a draft resolution setting forth the public
purpose to be served by the forgiving of collection. The draft resolution provides the following
reasons for not collecting the past Sewer Service Charges:
. providing an incentive for the immediate collection of current year's unbilled Sewer
Service Charges, thereby accelerating and increasing the collection of revenues by the
District, and
. avoiding significant conflict with District residents who, without fault, inadvertently
had not been carried on the tax rolls as sewer service customers, and
. avoiding a substantial investment of District staff time and expense, as well as
potential significant legal expenses, by foregoing the process of responding to
property owners' resistance to paying past years unbilled Sewer Service Charges, and
thereby foregoing potential litigation costs associated with said potential disputes.
A copy of the Board resolution forgiving collection of unbilled Sewer Service Charges for years
prior to Fiscal Year 1992-1993 is attached.
Further, the Board directed that a letter to all affected ratepayers be drafted explaining the
situation, informing them of the amount due to the District, as well as the amount of prior years
charges being forgiven, and indicating the new charge that would appear on future property
tax bills. Two draft letters are attached for review.
RECOMMENDATION: Approve the Board Resolution forgiving collection of past unbilled Sewer
Service Charges for years prior to Fiscal Year 1992-1993, and provide direction to staff on the
draft letters to affected ratepayers.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
1302A-9/85
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
FORGIVING COLLECTION OF UNBILLED PAST DUE SEWER SERVICE CHARGES
WHEREAS, staff for the District has developed a new system which allows for
improved tracking of Sewer Service Charge assessments and payments, which system
has allowed the District to locate a number of parcels which are connected to the District
sewage system and for which no sewer use charge has been assessed or collected over
the last several years; and
WHEREAS, further investigation by District staff has revealed that although these
select parcels have not been previously assessed Sewer Service Charges, this missed
assessment is due to no fault of the current parcel owner or user; and
WHEREAS, the intent of the District in instituting this new program was to attempt
to locate and verify the existence of all District users to ensure that all users connected
to the system will, from this point forward, pay their fair share of all District Sewer
Service Charges; and
WHEREAS, it is lawful and appropriate to forgive, or refrain from undertaking
collection processes, for unbilled past Sewer Service Charges if such a forgiveness or
restraint from undertaking collection efforts serves a legitimate public purpose consistent
with the objectives of the District; and
WHEREAS, courts and the legislature have recognized that under certain
circumstances a legitimate public purpose is served by creating a program which would
waive collection of fees or penalties through an amnesty program, provided the program
may improve compliance with laws or regulations or may increase the collection of
currently owed taxes or fees; and
WHEREAS, the District believes that a great investment of staff time, and
potentially legal expense, may be required to proceed with attempting to collect past
unassessed fees from this select group of blameless homeowners;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT, that the Board will forgive collection
of past unbilled Sewer Service Charges for years prior to Fiscal Year 1992-93 for the
properties set forth on attached Exhibit n A n (provided the current parcel owners make
prompt payment for the Sewer Service Charge for Fiscal Year 1992-1993).
BE IT FURTHER RESOLVED that this forgiveness or restraining from undertaking
collection actions for unassessed past due service charges for the years prior to the Fiscal
Year 1992-1993 serves the public purpose by:
. providing an incentive for the immediate collection of current year's unbilled Sewer
Service Charges, thereby accelerating and increasing the collection of revenues by
the District, and
. avoiding significant conflict with District residents who, without fault, inadvertently
had not been carried on the tax rolls as sewer service customers, and
. avoiding a substantial investment of District staff time and expense, as well as
potential significant legal expenses, by foregoing the process of responding to
property owners' resistance to paying past years unbilled Sewer Service Charges
and thereby foregoing potential litigation costs associated with said potential
disputes.
PASSED AND ADOPTED by the Board of Directors of Central Contra Costa Sanitary
District this 6th day of May 1993 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
ADS/Pos Paper #1/CoIAmnes.Res
Exhibit A
Page 1 of 9
Properties with Unbilled Past Due
Sewer Service Charges
100-401-028-4 135-330-008-8 149-031-044-6
-029-2 -01 0-4 149-051-012-8
-030-0 -034-4 -013-6
-033-4 -039-3 149-080-032-1
-034-2 135-340-010-2 -033-9
-035-9 138-020-027-7 -034- 7
100-411-001-9 138-080-011-8 150-162-048-6
-002-7 139-040-029-7 152-092-009-9
-003-5 -032-1 -013-1
-004-3 139-051-025-1 -030-5
-005-0 139-080-050-4 -031-3
-006-8 -051-2 152-131-023-3
125-047-018-8 139-090-004-9 152-322-008-3
125-090-067-5 139-340-008-8 152-351-046-7
127-330-001-9 140-092-017-7 152-360-045-8
135-030-012-3 -018-5 -046-6
-01 3-1 -022-7 154-675-043-9
-014-9 140-140-026-0 154-760-038-5
-01 5-6 140-150-006-9 -047-6
-01 6-4 140-170-013-1 154-802-022-9
-017-2 142-113-002-0 1 54-880-01 6-6
-01 8-0 142-322-017-5 -017-4
135-330-004-7 144-270-150-2 -018-2
-006-2 145-020-047-0 -01 9-0
Page 2 of 9
154-880-020-8 164-540-039-9 174-094-002-6
-021-6 166-200-038-7 175-030-024-4
-022-4 166-220-075-5 175-120-035-1
-023-2 166-250-001-4 -040-1
-024-0 -009- 7 175-182-022-4
-025-7 -010-5 1 75-1 90-008-3
155-070-009-8 166-312-024-2 -01 9-0
-010-6 166-341-019-7 -020-8
-011-4 ^ 167-040-050-4 -025-7
-012-2 167-130-033-1 -029-9
-013-0 167-160-020-1 -030-7
-014-8 167-170-005-0 -031-5
155-390-035-6 167-220-023-3 175-391-003-1
-036-4 167-341-006-2 -004-9
155-410-005-5 167-341-038-5 177-150-039-2
155-441-027-2 167-350-048-2 177-181-017-1
-028-0 169-040-036-9 177-231-040-3
155-450-001-5 169-100-022-6 -049-4
155-541-004-0 169-232-031-8 -050-2
155-542-031-2 170-040-063-1 -051-0
162-030-010-1 170-150-021-5 178-281-010-3
162-030-011-9 -071-0 178-390-019-2
162-090-012-4 171-160-027-8 179-040-029-3
162-550-011-9 1 71-313-005-0 -081-4
164-100-029-2 173-261-015-7 -082-2
-037-5 174-010-027-4 -083-0
164-540-010-0 174-080-059-2 -084-8
-037-3 174-091-022-7 180-070-035-1
-038-1 174-094-001-8 180-321-019-2
Page 3 of 9
180-321-025-9 188-370-031-0 189-740-004-8
1 82-420-002-4 188-392-019-9 -005-5
183-240-015-2 189-531-023-1 -006-3
183-300-017-5 -024-9 -007-1
-019-1 -025-6 -008-9
-023-3 189-584-039-3 -009-7
-027-4 189-620-002-7 192-011-051-5
-028-2 -003-5 192-200-038-3
-031-6 -004-3 192-280-015-4
184-162-030-3 -005-0 192-300-016-8
184-333-024-0 -006-8 -017-6
184-360-016-2 -007-6 192-350-002-7
184-402-059-2 -008-4 193-600-012-2
1 84-41 0-060-0 -009- 2 193-650-029-5
184-461-012-9 -01 0-0 1 93-660-021-0
184-500-035-3 -011-8 1 93-680-026-5
184-520-006-0 -012-6 193-690-006-5
184-540-001-7 -01 3-4 193-700-020-4
187-032-036-1 -014-2 -033-7
187-330-024-6 -015-9 -043-6
-028-7 -01 6- 7 193-710-014-5
187-470-014-7 -017-5 -036-8
188-080-050-1 -01 8-3 193-750-019-5
-055-0 -01 9-1 193-760-010-2
188-090-027-7 -020-9 193-840-027-0
188-302-020-6 -021-7 193-850-002-0
188-330-026-9 189-740-001-4 193-850-010-3
-028-5 -002-2 195-200-016-2
188-370-014-6 -003-0 195-400-012-9
Page 4 of 9
195-400-013-7 197-120-021-5 201-1 20-020-7
-014-5 197-161-044-7 201-160-052-1
-015-2 197-270-019-7 201-183-025-0
-01 6-0 197-360-030-5 202-1 81-003-7
-017-8 -03 1-3 202-181-004-5
-018-6 197-380-043-4 202-283-001-8
-01 9-4 197-400-008-3 202-394-020-4
. -022-8 1 98-050-042-3 202-404-016-0
-023-6 -046-4 203-171-033-4
195-410-015-0 -047 - 2 203-182-029-9
196-010-022-8 198-120-017-1 -030-7
1 96-031-004-1 -018-9 -031-5
196-070-012-6 198-160-032-1 -032-3
196-100-019-5 198-190-032-5 -033-1
196-120-017-5 198-290-038-1 -034-9
196-190-032-9 -041-5 -035-6
196-290-023-7 199-070-020-3 203-290-030-6
196-590-001-0 -022-9 203-330-01 6-7
-003-6 1 99-070-046-8 203-421-001-9
-005-1 1 99-341-031-3 203-422-027-3
- -006-9 199-440-01 5-6 203-441-001-5
-022-6 200-020-031-7 203-471-005-9
-023-4 200-100-003-9 -006-7
-032-5 200-270-002-5 203-502-005-2
1 96-600-003-4 -003-3 -011-0
-009-1 -004-1 203-530-046-2
197-040-027-9 -005-8 203-580-067-7
197-090-012-0 201-070-010-8 203-760-012-5
197-110-031-6 201-082-016-' 206-262-003-0
Page 5 of 9
206-262-004-8 208-490-021-2 213-280-036-4
-005-5 -022-0 213-300-009-7
-006-3 -023-8 -010-5
206-273-011-0 -024-6 -011-3
206-390-026-6 -025-3 -012-1
-027-4 -026-1 -013-9
-028-2 208-593-085-3 -014- 7
-029-0 208-650-004-4 -01 5-4
207-253-011-2 -012-7 -016-2
207-371-011-9 209-580-007-0 -01 7-0
207-384-024-7 209-750-002-5 -018-8
207 -530-026-5 -004-1 -019-6
208-034-009-0 -005-8 -020-4
208-043-01 5-6 -007-4 -021-2
208-271-032-4 -010-8 -022-0
-033-2 -017-3 -023-8
-034-0 21 3-063-001-1 -024-6
-035- 7 -002-9 -025-3
-036-5 -003- 7 -026-1
208-490-011-3 -004- 5 -027-9
-012-1 -005-2 -028-7
-013-9 -006-0 -029-5
-014- 7 -007-8 -030-3
-01 5-4 -008-6 -031-1
-016-2 213-280-031-5 -032-9
-01 7-0 -032-3 -033-7
-018-8 -033-' -034-5
-019-6 -034-9 -035-2
-020-4 -035-6 -036-0
213-300-037-8 213-490-029-5 213-711-008-2
-038-6 213-500-01 0-3 -009-0
-039-4 -01 1-1 -010-8
-040-2 -012-9 -011-6
21 3-440-003-1 -01 3- 7 -012-4
213-480-019-8 -030-1 -01 3- 2
-020-6 213-510-023-4 -014-0
-021-4 -025-9 213-720-120-4
-023-0 -026-7 215-050-005-2
-024-8 -027-5 -006-0
-025-5 -028-3 -007-8
213-490-011-3 -030-9 215-170-002-4
-012-1 -031-7 21 5-1 80-011-3
-013-9 213-530-021-4 -012-1
-014-7 -022-2 215-232-004-6
-015-4 213-550-015-1 -01 3- 7
-01 6- 2 -016-9 -01 6-0
-017-0 213-840-001-1 215-240-008-7
-018-8 213-630-001-5 215-260-042-1
-01 9-6 -002-3 215-281-035-0
-020-4 -003-1 -036-8
-021-2 -004-9 -037-6
-022-0 -005-6 -038-4
-023-8 -006-4 -039- 2
-024-6 -007-2 -040-0
-025-3 -008-0 -041-8
-026-1 -042-9 -042-6
-027-9 213-690-044-2 -043-4
-028-7 -046- 7 -044-2
Page 6 of 9
Page 7 of 9
215-281-045-9 217-270-071-4 220-342-009-2
-046-7 217-280-008-4 220-343-001-8
215-330-017-9 -009-2 -002-6
216-172-020-2 -010-0 -003-4
217-081-067-1 -011-8 -004-2
217-190-080-2 -012-6 -005-9
-144-6 -013-4 -006-7
217-200-040-4 217-330-050-6 -007-5
217-210-027-9 -052-2 -008-3
217-220-006-5 217-381-010-8 -009-1
217-230-064-8 -011-6 -010-9
-065-5 -012-4 -011-7
-066-3 217-383-009-8 220-351-020-7
217-260-013-8 -010-6 220-372-009-5
-014-6 -011-4 -01 0-3
-01 5-3 217-390-030-5 -01 1-1
-01 6-1 -031-3 -01 2-9
-017-9 -037-0 -01 3- 7
-018-7 -038-8 -014-5
-019-5 -039-6 -015-2
-020-3 220-280-015-3 -017-8
-021-1 220-320-001-5 220-381-001-1
-022-9 220-342-001-9 -002-9
-023-7 -002-7 -003- 7
-024-5 -003-5 -004-5
217-270-045-8 -004-3 -005-2
-046-6 -005-0 -006-0
-047-4 -006-8 -007-8
-070-6 -008-4 -008-6
~
Page 8 of 9
220-381-009-4 232-200-002-3 257-350-035-8
220-382-001-0 -003-1 257-541-018-4
-002-8 -004-9 257-591-018-3
-003-6 -005-6 257-591-020-9
220-521-020-2 -006-4 258-470-045-0
220-541-004-2 -007-2 258-530-015-1
220-561-007-0 -008-0 258-592-013-1
-010-4 -009-8 258-682-009-0
220-571-034-2 -010-6 258-693-007-1
220-580-004-4 233-200-035-1 258-702-005-4
-011-9 237-401-017-7 -012-0
220-600-011-5 -018-5 258-710-010-4
220-670-007-8 238-090-033-8 260-012-018-8
-042-5 239-150-015-0 260-131-024-2
-044-1 -022-6 260-160-006-3
220-710-001-3 241-240-024-0 260-281-006-7
-002-1 247-131-016-5 262-031-016-5
-003-9 248-130-006-5 262-032-012-3
-004-7 248-140-003-0 262-170-015-8
-005-4 249-010-042-3 262-300-002-9
-006- 2 255-800-053-1 263-020-017-4
-007-0 -054-9 264-040-003-8
-008-8 -055-6 232-200-001-5
220-750-011-3 -056-4 264-072-016-1
230-010-017-5 -057-2 264-082-047-4
230-030-062-7 -058-0 266-250-028~5
230-050-016-8 255-810-001-8 266-353-010-9
231-050-022-4 -002-6 266-390-003-9
232-190-023-1 -003-4 268-190-049-0
Page 9 of 9
270-441-002-2 372-251-009-0
270-460-003-6 374-171-014-3
271-040-006-6 375-053-031-7
271-281-014-8 376-200-007-7
272-050-063-2 376-200-014-3
272-150-013-6 378-033-018-3
-015-1 154-200-026-8
272-240-028-6 125-120-109-9
273-042-013-6 189-720-152-9
-014-4 -153-7
273-082-013-7 200-180-001-6
-031-9 -002-4
-032-7 -003-2
273-130-011-3 -004-0
-012-1 213-840-009-4
365-160-018-5 -011-0
365-240-011-4 -012-8
365-391-008-7 -013-6
-009-5 -014-4
365-401-002-8 -015-1
-004-4 -016-9
-008-5 -01 7-7
365-402-004-3 -018-5
365-440-045-0 -01 9-3
370-102-039-2 -020-1
370-270-045-5 -021-9
-046-3 -022-7
-047-1 215-281-047-5
,TM~A:;:; 1\:; I~VE.TBL
Central Contra Costa Sanitary District
:JOll) ImllOlll'ldeL', j\ldrlIIlCi:, l'dIJt()lllld l)'I:J:J,l 'L\l)~ (:'i] 01 bK~) :\Kl)O . 1:,1';: (:J1I11 (ji(j i~11
ROGER J. DOLAN
General Manager
Chief Engineer
KENTON L. ALM
Counsel for the District
(510) 938-1430
JOYCE E. MURPHY
Secretary of the District
June 1, 1993
1-
Dear 2-:
INVOICE FOR FISCAL YEAR 1992-93 SEWER SERVICE CHARGE
3-
The Central Contra Costa Sanitary District collects an annual Sewer Service Charge from
property owners for all property that is connected to the District's sewer system. The
Sewer Service Charge is a user fee for collecting and processing sewage and is normally
collected on the annual county property tax bill.
A review of our records has disclosed that a number of properties, including your
property, were connected to the District's sewer system in fiscal year 1991-92, and at
that time, the 1991-92 Sewer Service Charge was collected along with the connection
and permit fees. However, the Sewer Service Charge for 1992-93 was not assessed and
collected on the property tax bill.
Accordingly, please remit payment of $165, along with the attached invoice, made
payable to Central Contra Costa Sanitary District by June 30, 1993. Any 1992-93 Sewer
Service Charge not paid by that date will be added to the 1 993-94 Sewer Service Charge
together with a 10 percent processing fee and interest at a rate of 6.5 percent and will
be collected on the 1 993-94 county property tax bill.
In the future your property tax bill will show a new line indicating "CCCSD SEWER SVC
CHRG" or words to that effect. The assessment, which will appear in October, 1993, will
be for fiscal year 1993-94.
We sincerely regret any inconvenience which may be caused by this matter. However,
I am sure you understand that it would be unfair to other ratepayers in the District if
unassessed Sewer Service Charges were not collected as it would result in higher sewer
rates for everyone.
@ Recycled Paper
HOB
4-
Page 2
May 4, 1993
If you have any questions, or wish to obtain additional information, please contact Steven
Elsberry at 689-3890, extension 110, between 9 a.m. and 4 p.m.
Sincerely,
Debbie Ratcliff
Controller
DR:dk
ADS/Elsberry/EscAssm1.Ltr
Central Contra Costa Sanitary District
:lOll, Imholll'lelCl', ,\Llltllll'Z. C,i1IIOllllel lJ'I:l:i:l Ull:Z l:illll h,"llJ-:J;-illll . 1'\1\: 1:1101 liih i:Zll
ROGER J. DOLAN
General Manager
Chief Engineer
KENTON L. ALM
Counsel for the District
(510) 938-1430
JOYCE E. MURPHY
Secretary of the District
June 1, 1993
1-
Dear 2-:
INVOICE FOR FISCAL YEAR 1992-93 SEWER SERVICE CHARGE
3-
The Central Contra Costa Sanitary District collects an annual Sewer Service Charge from
property owners for all property that is connected to the District's sewer system. The
Sewer Service Charge is a user fee for collecting and processing sewage and is normally
collected on the annual county property tax bill.
A review of our records has disclosed that a number of properties, including your
property, have been connected to the District's sewer system for two or more years,
however, the Sewer Service Charge has not been assessed through the tax bill. In
instances such as this, under the law the District normally requires the collection of
unassessed Sewer Service Charges for the current fiscal year and the three prior fiscal
years which would amount to $576 for a full four years. However, recognizing that the
circumstances which lead to the failure to bill these charges was not the fault of the
ratepayers, the District's Board of Directors has agreed to forgive the assessment for the
prior fiscal years and collect only the current 1992-93 Sewer Service Charge of $165.
Accordingly, please remit payment of $165, along with the attached invoice, made
payable to Central Contra Costa Sanitary District by June 30, 1993. Any 1992-93 Sewer
Service Charge not paid by that date will be added to the 1 993-94 Sewer Service Charge
together with a 10 percent processing fee and interest at a rate of 6.5 percent and will
be collected on the 1993-94 county property tax bill.
In the future your property tax bill will show a new line indicating "CCCSD SEWER SVC
CHRG" or words to that effect. The assessment, which will appear in October, 1993, will
be for fiscal year 1993-1994.
We sincerely regret any inconvenience which may be caused by this matter. However,
I am sure you understand that it would be unfair to other ratepayers in the District if
unassessed Sewer Service Charges were not collected as it would result in higher sewer
rates for everyone.
@ Recycled Paper
HOB
4-
Page 2
May 4, 1 993
If you have any questions, or wish to obtain additional information, please contact Steven
Elsberry at 689-3890, extension 110, between 9 a.m. and 4 p.m.
Sincerely,
Debbie Ratcliff
Controller
DR:dk
AD S/Elsberry IEscAssmt. Ltr
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
1 OF 1
NO.
13. BUDGET AND FINANCE c.
SUBJECT
DATE
TYPE OF ACTION
APPROVE THE 1 993-1994 EQUIPMENT BUDGET FOR
INCLUSION IN THE 1993-1994 DISTRICT BUDGET
APPROVE
EOUlPIVIENT BUDGET
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: The District's 1993-1994 Equipment Budget is submitted for approval.
BACKGROUND: The 1993-1994 Equipment Budget was submitted for review at the April 15,
1993 Board Meeting, and is scheduled for approval by the Board on May 6, 1993. The Board's
Capital Projects Committee reviewed the 1 993-1 994 Equipment Budget with District
management prior to the submission of the budget to the Board on April 15.
The approved 1 993-1994 Equipment Budget will be scheduled for adoption with the 1993-1994
Personnel, Operations and Maintenance, Self Insurance Fund, and Capital Improvement Budgets
on June 1 7, 1993.
RECOMMENDATION: Approve the 1993-1994 Equipment Budget for inclusion in the 1993-
1994 District Budget to be adopted on June 17, 1993.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG--l;>EPT./DIV.
~
PM
Central Contra Costa Sanitary District
April 27, 1993
TO: BOARD OF DIRECTORS
FROM: JOHN B. CLAUSEN
SUBJECT: RECOMMENDED ACTIONS ON EQUIPMENT BUDGET ITEMS
Because of past reliance on real property taxes to fund capital expenditures (including
equipment purchases), I believe this year we have to be very conservative in authorizing
expenditures. As we all know, we lost over $2+ million in real property taxes last year.
A real possibility exists that we will lose some, if not all, of the $6 + million remaining
taxes. If so, we will have no tax revenue to replenish the capital reserve, even though
we have currently committed to expending a substantial portion of it. As the size of the
reserve decreases, the interest earnings also decrease. This is also reduced by the lower
interest received on investments.
I, therefore, recommend we take two very conservative actions. The first is to reduce the
requested equipment budget authorized expenditures as shown in Column A on the
attached chart. Column B expenditures could' be included in a supplemental budget to
only be authorized if we retain the balance of our real property taxes. The second action
is to decide that this year and in the future equipment expenditures will be funded from
sewer service charges. If we did that, Column A would require about a $.46 increase in
rates. Column B would require about a $2.38 increase in rates. With the tax revolt that
we can expect this year we must keep our rate increase to the absolute minimum that can
be fully justified. Column A contains only equipment required for safety. Column B
contains equipment required for increased productivity, replacement of older equipment,
and nice-to-have items.
JBC/jl
cc: R. Dolan
SD\CORRESP\CLAUSEN2. MEM
1
ADMINISTRATIVE ITEMS
COLUMN A
COLUMN B
Movable Cubical Panels $1,917 $
Internal Hard Disk 2,529
Laser Printer 2,788
I ADMINISTRATIVE TOTAL I $1,917 I $5,317 I
ENGINEERING ITEMS
COLUMN A
COLUMN B
Modifications to Source Control Van #136 $ $ 2,300
Camper Shell Installed on New SC Pick-up 1 ,800
Modifications to new SC Pick-Up Truck 1,500
Bumper Crane 2,500
Compact Composite Wastewater Sampler Plus 2,600
Accessories
Refurbished Work Station with Associated 24,1 95
Hardware and Software
ENGINEERING TOTAL $ 5, 1 00 $29,795
PLANT OPERATIONS ITEMS
COLUMN A
COLUMN B
Gas Monitor $2,300 $
Acids Storage Cabinet 1,550
Muffle Furnace 1,500
Portable Hood 2,400
Electric Industrial Vehicle 4,900
Electric Flatbed 6,195
Center Drilling Machine 2,700
Brush Chipper 5,620
PU~ NT OPERATIONS TOTAL $7,750 $19,415
2
-.
CSO ITEMS
COLUMN A COLUMN B
$11,703 $
12, 167
8,364
27,025
8,000
2,070
1,950
1,680
3,519
1 51 ,000
1 ,449
3,105
910
3,500
2,750
5,000
6,000
Concrete Chain Saw
Pavement Saw
Truck Mounted Portable Hoist
Hydraulic Hammer Backhoe Mounted
Attachment Coupling System for Backhoes
Portable Generator
Portable Small Pump
Truck Bed Vibrators
Compactor
Combination Cleaner
VCR Copy Machine
Lighting Unit for Pipe
Cellular Telephone
Computer-Aided Mapping Software
Gas Meter
Fall Protection Lifeline Units
Plasma Cutter
Coolant Recycling Machine
Metal Cutting Bandsaw
Engine Hoist
Diagnostic Equipment for Fuel Injection Engines
Tailgate Lift
Two-Way Mobile Radios
Dump Truck - 5 Cubic Yard
CSO TOTAL
$50,524
2,900
5,500
2,500
660
1,850
8,750
50,000
$271,828
................................ ............ .............................................
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.!:~Q~Q~I....:..I~IJ~i~~....:.C
3