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Home My WebLink AboutAGENDA BACKUP 05-20-93 ~ Centra. ~~~~~ g~~~R~~~ba~~ Jistrict 2 PAGE 1 OF POSITION PAPER BOARD MEETING OF May 20, 1993 NO. 4. CONSENT CALENDAR a. May 7, 1 993 SUBJECT DATE ACCEPT THE CONTRACT WORK FOR THE CURED-IN-PLACE PIPE REHABILITATION PROJECT, DP 4889, IN WALNUT CREEK AND ORINDA, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas A. Trice INITIATING DEPT./DIV. Engineering Department ISSUE: Construction has been completed on the Cured-In-Place Pipe Rehabilitation Project, DP 4889, in Walnut Creek and Orinda, and the work is now ready for acceptance. BACKGROUND: This project was part of an on-going program to rehabilitate deteriorated trunk and main sewer lines within the District's service area. The project consisted of installing a cured-in-place liner at three sites: 330 lineal feet of 18-inch liner at Near Court, Walnut Creek; 1,370 lineal feet of 15-inch liner at Orchard Road, Orinda; and 2,400 lineal feet of 6-inch liner at Sleepy Hollow Road, Orinda. Thirty-six (36) existing laterals were reconnected. The location of each site is shown on Attachment 1. On December 17, 1992, the Board of Directors authorized the award of a contract for construction of the project to GELCO Services, Inc. of Sacramento. A Notice to Proceed was issued on February 3, 1993. The contract work was substantially completed on April 16, 1993. The remaining work consists of minor punch list items which do not affect the project acceptance. The total authorized budget for the project including the cost of the design consultants, District forces, and the contract work is $1,102,000. A detailed accounting of the project costs will be provided to the Board at the time of project close out. It is appropriate to accept the contract work at this time. RECOMMENDATION: Accept the contract work for the construction of the Cured-In-Place Pipe Rehabilitation Project, DP 4889, in Walnut Creek and Orinda and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION --;:nI INITIATING DEPT./DIV. 1302A-9/85 TAT HT JSM RAB ~ -~- MORAGA ALAMO 0>0";0 '? l!l,. DANVILLE c '" " ,; :;; <Xl "f .... '" <Xl <Xl "f .... II) ,., II) o ~ L II) <' '" Central Contra Costa ~ Sanitary District . PROJECT LOCATIONS o 3 6 I MILES CURED-IN-PLACE PIPE REHABiliTATION PROJECT ATTACHMENT 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 16 BOARD MEETING OF Ma 20, 1993 NO. 4. CONSENT CALENDAR b. SUBJECT DATE APPROVE A BOARD RESOLUTION FOREGOING COLLECTION May 10, 1993 OF PAST UNBILLED SEWER SERVICE CHARGES FOR TYPE OF ACTION YEARS PRIOR TO FISCAL YEAR 1992-1993 BUDGET & FINANCE SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPT.lOIV. Administrative/Finance & Accounting ISSUE: District Staff has identified 760 residential parcels that are connected to the sewer system but have not paid Sewer Service Charges for Fiscal Year 1992-1993 and prior years. BACKGROUND: District staff from Finance and Accounting and the Permit Counter reviewed the District's Sewer Service Charge records and identified 760 residential parcels that are connected to the sewer system, but have not been billed on the tax rolls for their Sewer Service Charge. At the April 1, 1993 Board Meeting, staff recommended that the District forego collection of Sewer Service Charges for the fiscal years prior to 1992-93 for the 740 parcels affected (20 parcels had no prior years' charges). At that time, the Board directed staff to prepare a draft resolution setting forth the public purpose to be served by foregoing collection. The draft resolution provides the following reasons for not collecting the past Sewer Service Charges: . providing an incentive for the immediate collection of current year's unbilled Sewer Service Charges, thereby accelerating and increasing the collection of revenues by the District, and . avoiding significant conflict with District residents who, without fault, inadvertently had not been carried on the tax rolls as sewer service customers, and · avoiding a substantial investment of District staff time and expense, as well as potential significant legal expenses, which could result from property owners' resistance to paying past years unbilled Sewer Service Charges, and thereby avoiding potential litigation costs associated with said potential disputes. A copy of the Board resolution foregoing collection of unbilled Sewer Service Charges for years prior to Fiscal Year 1992-1993 is attached. Further, the Board directed that a letter to all affected ratepayers be drafted explaining the situation, informing them of the amount due to the District, as well as the amount of prior years' charges that would not be collected, and indicating the new charge that would appear on future property tax bills. Two draft letters are attached for review. RECOMMENDATION: Approve the Board Resolution foregoing collection of past unbilled Sewer Service Charges for years prior to Fiscal Year 1992-1993, and provide direction to staff on the draft letters to affected ratepayers. REVIEWED AND RECOMMENDED FOR BOARD ACTION DR 1302A-7/91 -_...~-.._'-_._---~---_._--_._-_._---"~_._".,..._~_...-----.,----.-..--..-.-.---...--....,--..-...---....-..-_._-~-_.~._-_.__.,._-_.. '( Exhibit A Page 1 of 9 Properties with Unbilled Past Due Sewer Service Charges '- 100-401-028-4 135-330-008-8 149-031-044-6 -029-2 -01 0-4 149-051-012-8 -030-0 -034-4 -013-6 -033-4 -039-3 149-080-032-1 -034-2 135-340-010-2 -033-9 -035-9 138-020-027-7 -034-7 100-41 1-001-9 138-080-011-8 150-162-048-6 -002-7 139-040-029-7 152-092-009-9 -003-5 -032-1 -013-1 -004-3 139-051-025-1 -030-5 -005-0 139-080-050-4 -031-3 -006-8 -051-2 152-131-023-3 125-047-018-8 139-090-004-9 152-322-008-3 125-090-067-5 139-340-008-8 152-351-046-7. 127-330-001-9 140-092-017-7 152-360-045-8 135-030-012-3 -018-5 -046-6 -01 3- 1 -022-7 154-675-043-9 -014- 9 140-140-026-0 154-760-038-5 -01 5-6 140-150-006-9 -047-6 -01 6-4 140-170-013-1 154-802-022-9 -017-2 142-113-002-0 154-880-016-6 -01 8-0 142-322-017-5 -017-4 135-330-004-7 144-270-150-2 -01 8- 2 -006- 2 145-020-047-0 -019-0 l , \. , ; I' Page 2 of 9 154-880-020-8 164-540-039-9 174-094-002-6 -021-6 166-200-038-7 175-030-024-4 -022-4 166-220-075-5 175- 120-035- 1 -023-2 166-250-001 -4 -040- 1 -024-0 -009-7 175- 182-022-4 -025-7 -010-5 1 75- 1 90-008-3 155-070-009-8 166-312-024-2 -019-0 -010-6 166-341-019-7 -020-8 -011-4 . 167-040-050-4 -025- 7 -012-2 167-130-033-1 -029-9 -013-0 167-160-020-1 -030- 7 -014-8 167-170-005-0 -031-5 155-390-035-6 167-220-023-3 175-391-003- 1 -036-4 167-341-006-2 -004-9 155-410-005-5 167-341-038-5 177-150-039-2 155-441-027-2 167-350-048-2 177-181-017-1 -028-0 169-040-036-9 177-231-040-3 155-450-001 -5 169- 100-022-6 -049-4 1 55- 541 -004-0 169-232-031-8 -050-2 155-542-031-2 170-040-063-1 -051-0 162-030-010-1 170-150-021-5 178-281-010-3 162-030-011-9 -071-0 178-390-019-2 162-090-012-4 171-160-027-8 179-040-029-3 162-550-011-9 171-313-005-0 -08 1 -4 164- 100-029-2 173-261-015-7 -082-2 -037-5 174-010-027-4 -083-0 164-540-010-0 174-080-059-2 -084-8 -037-3 174-091-022-7 180-070-035-1 -038- 1 174-094-001-8 180-321-019-2 Page 3 of 9 , \. 180-321-025-9 188-370-031-0 189-740-004-8 182-420-002-4 188-392-019-9 -005-5 183-240-015-2 189-531-023-1 -006-3 183-300-017-5 -024-9 -007-1 -01 9-1 -025-6 -008-9 -023-3 189-584-039-3 -009-7 -027-4 189-620-002-7 192-011-051-5 -028-2 -003-5 192-200-038-3 -03 1-6 -004-3 192-280-015-4 184-1 62-030-3 -005-0 192-300-016-8 184-333-024-0 -006-8 -017-6 184-360-016-2 -007-6 192-350-002-7 184-402-059-2 -008-4 193-600-012-2 184-410-060-0 -009-2 193-650-029-5 184-461-012-9 -01 0-0 193-660-021-0 184-500-035-3 -011-8 193-680-026-5 184-520-006-0 -012-6 193-690-006-5 1 84- 540-001- 7 -013-4 193-700-020-4 187-032-036-1 -014-2 -033-7 187-330-024-6 -015-9 -043-6 -028-7 -01 6- 7 193-710-014-5 187-470-014-7 -017-5 -036-8 188-080-050-1 -018-3 193-750-019-5 -055-0 -01 9- 1 193-760-010-2 188-090-027-7 -020-9 193-840-027-0 188-302-020-6 -021-7 193-850-002-0 188-330-026-9 189-740-001-4 193-850-010-3 -028-5 -002-2 195-200-016-2 188-370-014-6 -003-0 195-400-012-9 " f ~ \. ;- !; Page 4 of 9 195-400-013-7 197- 120-021-5 201-120-020-7 -014.5 197-161-044-7 201-160-052-1 -01 5- 2 197-270-019-7 201-183-025-0 -016-0 197-360-030-5 202-181-003-7 -017-8 -031-3 202-181-004-5 -018-6 197-380-043-4 202-283-001-8 -01 9-4 197-400-008-3 202-394-020-4 . -022-8 198-050-042-3 202-404-016-0 -023-6 -046-4 203-171-033-4 195-410-015-0 -047- 2 203-182-029-9 1 96-010-022-8 198-120-017-1 -030-7 196-031-004- 1 -018-9 -031-5 196-070-012-6 198-160-032-1 -032-3 196-100-019-5 198-190-032-5 -033-1 196- 120-017-5 198-290-038- 1 -034-9 196- 190-032-9 -041-5 -035-6 196-290-023-7 , 99-070-020-3 203-290-030-6 196-590-001-0 -022-9 203-330-016-7 -003-6 199-070-046-8 203-421-001-9 -005- 1 199-341 -03 1 -3 203-422-027-3 - -006-9 199-440-015-6 203-441 -001 -5 -022-6 200-020-031-7 . 203-471 -005-9 -023-4 200-100-003-9 -006-7 -032-5 200-270-002-5 203-502-005-2 196-600-003-4 -003-3 -01 1-0 -009- 1 -004-' 203-530-046- 2 197-040-027-9 -005-8 203-580-067-7 197-090-012-0 201-070-010-8 203-760-012-5 197-110-031-6 201-082-016-1 206-262-003-0 '''-'... Page 5 of 9 .. \. 206-262-004-8 208-490-021-2 213-280-036-4 -005-5 -022-0 213-300-009-7 -006-3 -023-8 -010-5 206-273-011-0 -024-6 -011-3 206-390-026-6 -025-3 -012-1 -027-4 -026- 1 -013-9 -028-2 208-593-085-3 -014-7 -029-0 208-650-004-4 -01 5-4 207-253-011-2 -012-7 -01 6- 2 207-371-011-9 209-580-007 -0 -017-0 207-384-024-7 209-750-002-5 -01 8-8 207-530-026-5 -004- 1 -019-6 208-034-009-0 -005-8 -020-4 208-043-01 5-6 -007-4 -021-2 208-271-032-4 -010-8 -022-0 -033-2 -017-3 -023-8 -034-0 213-063-001 - 1 -024-6 -035- 7 -002-9 -025-3 -036-5 -003-7 -026- 1 208-490-011-3 -004-5 -027-9 -012- 1 -005-2 -028-7 -013-9 -006-0 -029-5 -01 4-7 -007-8 -030-3 -01 5-4 -008-6 -03 1 - 1 -01 6- 2 213-280-031-5 -032-9 -017-0 -032-3 -033-7 -018-8 -033- 1 -034-5 -019-6 -034-9 -035-2 -020-4 -035-6 -036-0 /' .. t \.. ( Page 6 of 9 213-300-037-8 213-490-029-5 213-711-008-2 -038-6 213-500-010-3 -009-0 -039-4 -011-1 -01 0-8 -040-2 -012-9 -011-6 213-440-003-1 -013-7 -012-4 213-480-019-8 -030-1 -013-2 -020-6 213-510-023-4 -014-0 -021-4 -025-9 213-720-120-4 -023-0 -026-7 215-050-005-2 -024-8 -027-5 -006-0 -025-5 -028-3 -007-8 213-490-011-3 -030-9 215-170-002-4 -012-1 -03 1 -7 21 5- 1 80-011-3 -013-9 21 3-530-021-4 -012- 1 -014- 7 -022-2 215-232-004-6 -01 5-4 213-550-015-1 -01 3- 7 -01 6- 2 -016-9 -016-0 -017-0 213-840-001 -1 21 5- 240-008-7 -018-8 213-630-001-5 215-260-042-1 -019-6 -002-3 215-281-035-0 -020-4 -003-1 -036-8 -021-2 -004-9 -037-6 -022-0 -005-6 -038-4 -023-8 -006-4 -039-2 -024-6 -007-2 -040-0 -025-3 -008-0 -04 1 -8 -026-1 -042-9 -042-6 -027-9 213-690-044-2 -043-4 -028-7 -046-7 -044-2 t 215-281-045-9 217-270-071-4 220-342-009- 2 -046- 7 217-280-008-4 220-343-001-8 215-330-017-9 -009-2 -002-6 216-172-020-2 -01 0-0 -003-4 217-081-067-1 -011-8 -004- 2 217-190-080-2 -012-6 -005-9 -144-6 -013-4 -006-7 217-200-040-4 217-330-050-6 -007-5 217-210-027-9 -052-2 -008-3 217-220-006-5 217-381-010-8 -009-1 217-230-064-8 -011-6 -010-9 -065-5 -012-4 -011- 7 -066-3 217-383-009-8 220-351-020-7 217-260-013-8 -01 0-6 220-372-009-5 -014-6 -011-4 -010-3 -015-3 217-390-030-5 -01 1-1 -016-1 -031-3 -012-9 -017-9 -037-0 -013- 7 -01 8- 7 -038-8 -014- 5 -01 9- 5 -039-6 -015-2 -020-3 220-280-015-3 -017-8 -021-1 220-320-001-5 220-381-001-1 -022-9 220-342-001-9 -002-9 -023- 7 -002-7 -003- 7 -024-5 -003-5 -004-5 217-270-045-8 -004-3 -005-2 -046-6 -005-0 -006-0 -047-4 -006-8 -007-8 -070-6 -008-4 -008-6 Page 7 of 9 {' . .. ,- ( '. { Page 8 of 9 220-381-009-4 232-200-002-3 257-350-035-8 220-382-001-0 -003- 1 257-541 -018-4 -002-8 -004-9 257-591-018-3 -003-6 -005-6 257-591-020-9 220-521-020-2 -006-4 258-470-045-0 220-541-004-2 -007-2 258-530-015- 1 220-561-007-0 -008-0 258-592-013- 1 -01 0-4 -009-8 258-682-009-0 220-571-034-2 -010-6 258-693-007- 1 220-580-004-4 233-200-035- 1 258-702-005-4 -011-9 237-401 -01 7-7 -012-0 220-600-011-5 -018-5 258-710-010-4 220-670-007-8 238-090-033-8 260-012-018-8 -042-5 239- 1 50-01 5-0 260- 131 -024-2 -044- 1 -022-6 260- 160-006-3 220-710-001 -3 241-240-024-0 260-281 -006- 7 -002- 1 247-131-016-5 262-031 -016-5 -003-9 248- 130-006-5 262-032-012-3 -004- 7 248- 1 40-003-0 262- 170-015-8 -005-4 249-010.042-3 262-300-002-9 -006-2 255-800-053- 1 263-020-017-4 -007-0 -054-9 264-040-003-8 -008-8 -055-6 232-200-001 -5 220-750-01 '-3 -056-4 264-072-016-1 230-010-017-5 -057 - 2 264-082-047-4 230-030-062-7 -058-0 266-250-028.5 230-050-016-8 255-810-001-8 266-353-010-9 231-050-022-4 -002-6 266-390-003-9 232-190-023-1 -003-4 268- 190-049-0 Page 9 of 9 " ~ \. 270-441-002-2 372-251-009-0 270-460-003-6 374-171-014-3 271-040-006-6 375-053-031-7 271-281-014-8 376-200-007-7 272-050-063-2 376-200-014-3 272-150-013-6 378-033-018-3 -015-1 154-200-026-8 272-240-028-6 125-120-109-9 273-042-013-6 189-720-152-9 -014-4 -153-7 273-082-013-7 200-180-001-6 -031-9 -002-4 -032-7 -003- 2 273-130-011-3 -004-0 -012- 1 213-840-009-4 365- 160-018-5 -01 1-0 365-240-011-4 -012-8 365-391-008-7 -013-6 -009-5 -014-4 365-401-002-8 -015-1 -004-4 -01 6- 9 -008-5 -01 7 - 7 365-402-004-3 -01 8- 5 365-440-045-0 -019-3 370-102-039-2 -020-1 370-270-045-5 -021-9 -046-3 -022-7 . -047- 1 215-281-047-5 ; IA~~A~::l1 \::lltVE.T6L ". t DRAFT RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT DECLARING THE INTENT TO FOREGO COLLECTION OF UNBlllED PAST DUE SEWER SERVICE CHARGES WHEREAS, the reasons for foregoing collection of unbilled past due Sewer Service Charges are: 1 . A new system has been developed which cross checks Sewer Service Charge assessments and payments against assessor's parcel records. This system has allowed the District to locate a number of parcels which are connected to the District sewage system, and for which no sewer use charge has been assessed or billed over the last several years. 2. The missed assessments are due to no fault of current parcel owners or users. 3. The intent in initiating this new tracking system is to locate and verify the existence of all current District users to ensure that all users pay their share of District Sewer Service Charges. 4. It is lawful and appropriate to forego, or refrain from undertaking collection processes, for unbilled past Sewer Service Charges if this action serves a legitimate public purpose consistent with the objectives of the District. 5. A great public expenditure for staff and legal time may be required to attempt collection of past unassessed or unbilled fees from present homeowners who are without fault for this missed billing. The proposed collection program is intended to improve compliance with current fee ordinances and to increase the collection of fees for the current year. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT, that provided the current parcel owners promptly pay, within 30 days, the Sewer Service Charge for Fiscal Year 1992- 1993, the Board will forego collection of past unbilled Sewer Service Charges for years prior to Fiscal Year 1992-1993 for the properties set forth on attached Exhibit A. BE IT FURTHER RESOLVED that this restraint from undertaking collection actions for unassessed service charges for the years prior to the Fiscal Year 1992-1993 serves the public purpose by: . providing an incentive for the immediate collection of current year's unbilled Sewer Service Charges, thereby accelerating and increasing the collection of current District revenues, and . avoiding significant conflict with District residents who, without fault, inadvertently had not been carried on the tax rolls as sewer service customers, and . avoiding a substantial expenditure of District staff time, as well as potential significant legal expenses which could result from current property owners' resistance to paying past years unbilled Sewer Service Charges, and thereby foregoing potential staff and litigation costs associated with said potential disputes. BE IT FURTHER RESOLVED, that this action to forego attempts at collection of unbilled Sewer Service Charges for the parcels set forth on Exhibit A does not constitute a general policy of the District with regard to other unbilled or incorrectly billed customers of the District; nor does this action waive or otherwise compromise the rights of the District with regard to assessment, imposition, or collection of any other tax, fee or charge. PASSED AND ADOPTED by the Board of Directors of Central Contra Costa Sanitary District this 20th day of May, 1993 by the following vote: AYES: . Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton l. Aim District Counsel ADS/Elsberry /SrvChg .Res DRAFT TO CUSTOMERS HAVING ONE YEAR OF SEWER SERVICE CHARGE DUE June 11, 1993 1- Dear 2-: INVOICE FOR FISCAL YEAR 1992-93 SEWER SERVICE CHARGE, PARCEL #3- The Central Contra Costa Sanitary District collects an annual Sewer Service Charge from property owners for all property that is connected to the District's sewer system. The Sewer Service Charge, which is currently $165 per year, is a user fee for collecting and processing your sewage and normally appears as a separate line item entitled "CCCSD Sewer Svc.Chrg" on your annual county property tax bill. A review of our records has disclosed that a number of properties, including your property, were initially connected to the District's sewer system between July 1, 1991 and June 30, 1992, the 1991-92 fiscal year. This 1991-92 Sewer Service Charge was collected along with your connection and permit fees. However, the Sewer Service Charge for 1992-93, the current fiscal year, was not assessed and collected on your property tax bill. Accordingly, please remit a sewer service payment of $165 for fiscal year 1992-93, along with the attached invoice, made payable to Central Contra Costa Sanitary District by June 30, 1993. If you are unable to make payment by that date, it will be necessary to bill both the unpaid 1992-93 Sewer Service Charge and the 1993-94 Sewer Service Charge on next year's property tax bill which you will receive in October 1993. If added to next year's Sewer Service Charge, a ten percent processing fee and interest at a rate of 6.5 percent will be added to the past due Sewer Service Charge. The total of these charges will appear on your 1993-94 county property tax bill. We appreciate your cooperation and prompt payment of the 1992-93 Sewer Service Charge. If you have any Questions, or wish to obtain additional information, please contact Steven Elsberry at 689-3890, extension 110. Sincerely, Debbie Ratcliff Controller DR:dk ADS/ElsberrylEscAssm1.Ltr DRAFT CUSTOMERS HAVING UP TO FOUR YEARS OF SEWER SERVICE CHARGES DUE June 1, 1993 1- Dear 2-: INVOICE FOR FISCAL YEAR 1992-93 SEWER SERVICE CHARGE PARCEL #3- The Central Contra Costa Sanitary District collects an annual Sewer Service Charge from property owners for all property that is connected to the District's sewer system. The Sewer Service Charge, which is currently $165 per year, is a user fee for collecting and processing sewage and normally appears as a separate line item entitled "CCCSD Sewer Svc. Chrg." on your annual county property tax bill. A review of our records has disclosed that a number of properties, including your property, have been connected to the District's sewer system for two or more years, however, the Sewer Service Charge has not appeared on your tax bill due to an error. In instances such as this, in accordance with provisions in the law, the District normally requires the collection of unassessed Sewer Service Charges for the current fiscal year as well as the three prior fiscal years. If, for example, you were connected for four or more years, the back charges would total $576. Recognizing that the circumstances which led to the failure to bill these charges were not your fault, the District's Board of Directors has chosen, in this particular instance, to forego the collection of charges for the prior fiscal years and collect only the current Sewer Service Charge of $165 due for the period of July 1, 1992 through June 30, 1993, the 1992-93 fiscal year. Accordingly, please remit a sewer service payment of $165 for fiscal year 1992-93, along with the attached invoice, made payable to Central Contra Costa Sanitary District by June 30, 1993. If you are unable to make payment by that date, it will be necessary to bill both the unpaid 1992-93 Sewer Service Charge and next fiscal year's Sewer Service Charge on your next property tax bill which you will receive in October 1 993. If added to next year's Sewer Service Charge, a ten percent processing fee and interest at a rate of 6.5 percent will be added to the past due Sewer Service Charge. The total of these charges will appear on your 1993-94 county property tax bill. We appreciate your cooperation and prompt payment of the 1992-93 Sewer Service Charge. If you have any Questions, or wish to obtain additional information, please contact Steven Elsberry at 689-3890, extension 110. Sincerely, Debbie Ratcliff Controller DR:dk ADSlElsberry IEscAssmt.ltr ~ Central ~~~~~ g~~~R~~~ba~~ District PAGE 1 OF 6 POSITION PAPER BOARD MEETING OF May 20 , 1 993 NO. SUBJECT 5. DATE HEARINGS a. May 17, 1 993 CONDUCT A HEARING ON THE NONPAYMENT OF FEES BY AZAD AMIRI. ADOPT A RESOLUTION TO COLLECT FEES TYPE OF ~TION ~ONDUCT HEARING ADOPr RESOLUTION SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Engineering Department ISSUE: A hearing and resolution are required to place past due fees on tax rolls for collection. BACKGROUND: On November 17, 1992, Mr. Azad Amiri paid fees with a personal check in the amount of $9,249.73 drawn on Sumitomo Bank for his new business, Chevron Self-Service Gas Station/Car Wash, located at 2300 Monument Boulevard, Pleasant Hill, California. Sumitomo Bank did not honor the personal check because of insufficient funds in Mr. Amiri's account. Approximately two weeks prior to the District's notification of the dishonored check, the District issued a sewer permit to Mr. Amiri's contractor and provided the necessary inspection for the installation of a private side sewer and its connection to the public sewer main. On January 5, 1993, a certified letter (Exhibit A) requesting payment was sent to Mr. Amiri. The letter was not claimed by Mr. Amiri. On January 14, 1993, District staff went to Mr. Amiri's place of business in Pleasant Hill, left a copy of the certified letter, and a message requesting that he contact staff to resolve the problem. Thereafter, on two occasions, meetings were scheduled; however, Mr. Amiri did not attend either meeting nor did he request rescheduling to a later date. On January 23, 1993, District Counsel contacted Mr. Amiri and discussed options for payment of the past due fees. Out of this discussion with Mr. Amiri and consultation with District staff, an "Agreement and Schedule to Pay Permit Fees" (Exhibit B) was developed and executed by Mr. Amiri. The agreement called for two installment payments including provisions for interest and penalties on the unpaid balance. In addition, the District reserved the right to take any enforcement action with respect to the remaining fees due, including termination of service to the owner's property, if Mr. Amiri failed to pay the second installment when due. Mr. Amiri paid the first installment of $5,000 on February 3, 1993. This payment included interest to February 1, 1993. As of this date, Mr. Amiri has not paid the second installment as required by the agreement. Per the terms of the agreement, Mr. Amiri presently owes the District the payment for the remaining unpaid balance, a 10 percent penalty authorized by District Code on the unpaid balance, and interest at the rate of 5 percent per annum from February 1, 1993, to May 20, 1993, on the unpaid balance. This total amounts to $4,846.35. District Counsel has attempted to contact Mr. Amiri (Exhibit C) both by certified letter, regular mail, and telephone. Mr. Amiri has not responded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 0(' KIfl fA{) v~ r~ ROGER J. DOLAN INITIATING DEPT./DIV. 1302A-9/85 DH JSM KLA RAB SUBJECT CONDUCT A HEARING ON THE NONPAYMENT OF FEES BY AZAD AMIRI, ADOPT A RESOLUTION TO COLLECT FEES POSITION PAPER PAGE DATE 2 OF 6 May 17, 1993 In addition, because of Mr. Amiri's lack of cooperation, untimely response, and violation of District rules and regulations, the Board should consider requiring Mr. Amiri to pay all attorney fees incurred in the attempt to secure these unpaid fees. Attorney fees to date are $1,179.00. If directed by the Board, the total amount due, including attorney fees, can be placed on the 1993-94 county tax roll for the subject property. The Board also has the option to terminate service to the subject property as a means to secure payment. Mr. Amiri has been notified of this option as required by District Code Section 1.08.020. If sewer service is terminated, County Environmental Health will be forced to close the owner's business. In making this decision the Board should consider the potential ramifications of forcing closure of a privately owned business. At this time staff recommends proceeding with efforts to collect connection fees by means of the tax roll and deferring action to close the business. Staff has notified Mr. Amiri that a hearing will be held on May 20, 1993, to consider the nonpayment of fees and possible termination of sewer service. Mr. Amiri has been invited to attend. RECOMMENDATION: Adopt a resolution directing staff to place past due fees, penalty, interest, and attorney fees in the amount of $6,025.35 on the 1993-94 tax roll for 2300 Monument Boulevard, Assessor Parcel No. 148-010-025. 13028 ~l:A.r) EXHIBIT A Central Contra Costa Sanitary District :l()I~1 Imhoff PldC~. j\1drtm~z. Cdltfornid 94;:);:):~-t:~9:! (:l101 t1S9 :lSl}O . FdX: (;:)]()) t1it1.i:!11 CERTIFIED RETURN RECEIPT NO. P 048 909 770 ROGER J. DOLM' General Manager Chief Engineer KE/VTOS L. ALN Counsel for the District (5101938-1430 JOYCE E. MURPH)' Secretary of the District January 5, 1 993 Mr. and Mrs. Azad Amiri 200 Mason Circle, No. D Concord CA 94524 Dear Mr. & Mrs. Amiri: This letter is formal notification that your check No. 510, dated November 17, 1992, for the amount of $9,249.73 was not honored by Sumitomo Bank (copy attached). Based on the assumption that your payment was valid, the District issued a permit for side sewer construction and inspection. The sewer work was accepted for use on November 20, 1992, prior to our notification from the Contra Costa County Treasurer's Office that your account did not have sufficient funds. The District requires immediate payment of these past due fees. Payment must be in the form of cash, cashier's check or certified check. Failure to repay these fees will force the District to take one or more of the following actions: place a lien on the property, pursue legal action, disconnect the improvements from the public sewer. Per District Code Section 6.12.030, your delinquent payment will be charged a 10% penalty and the total of delinquent fees and penalty charge will be assessed daily interest charges until paid in full. I would strongly suggest that you contact Ms. Molly Mullin prior to January 12, 1993, to make arrangements to pay these District charges. If I am notified that you have not responded to this request, I will not hesitate to take action to ensure compliance. V~/k- Dennis Hall Associate Engineer DH/gv Attachment c: Mr. Mike Purcell, Property Specialist, Chevron USA, PO Box 5004, San Ramon 94583 District Counsel Jay McCoy Molly Mullin @~~ ~ BDIBIT B AGREEMENT AND SCHEDULE TO PAY PERMIT FEES I, Azad Amiri, of 200 Mason Circle, #0, Concord, California, agree that I have not yet paid the permit fee for added burden usage, and inspection and acceptance of side sewer construction, with respect to the Self-Service Station located at 2300 Monument Blvd., Pleasant Hill, California. I further agree that the permit was issued, the work inspect~d and accepted by Central Contra Costa Sanitary District on November 20, 1992. I further agree that the above permit fee in the amount of $9,249.73 plus interest at 5% per annum from November 17, 1992 until paid plus 10% penalty fee is due. Based on discussions with Central Contra Costa Sanitary District representatives with respect to the permit fees due, I agree to pay $5,000 by Cashier's Check February 1, 1993, payable to Central Contra Costa Sanitary District. The $5,000 shall first be applied to outstanding interest and then to the principal balance. I further agree to pay the remaining balance of the $9,249.73 plus interest at the rate of 5% per annum by February 16, 1993, in the form of a Cashier's Check payable to Central Contra Costa Sanitary District. Interest to February 1, 1993 totals $97.57. I further agree that if I do not pay said remaining amount due by February 16, 1993, that Central Contra Costa Sanitary District has reserved its rights to take any enforcement action with respect to the remaining fees due that it may have, including, but not limited to, termination of services to the above property. I further agree that if said final payment is not made by February 16, 1993, that the District shall be entitled to its 10% penalty on the remaining balance due in addition to the principal and interest remaining unpaid. ~~ '" \ ~~ ~-- Azad Artiiri ~ \, \ ~~ Dated BXHIBIT C Ruoo SElLAR A. J. ENGlEKlNG (1924-19'11 JAMES l, HAZARD MARTIN T. SNYDER JOHN KELLY JAMES V. FITZGERAlD. 1/1 RICHARD M. McNEELY KENTON l. Au.! CHARLES A. WOOD. JR. WIllIAM M, KOlIN JOHN M. BOONS SE1l.AR. HAzARD. SNYDER. KELLY & FITZGERALD A PROfESSlONAll.Aw CORPORATION 1111 CMc DRIVE. SUITE 300 PosT OfFICE Box 3510 WAlNlIT CREEK. CAUFORNIA 94598 l'UEPHoNE (5101938-1430 FAX (S101 256-1508 mrn&mUW88 MAR 0 2 1993 . . . . . . . .\. February 23, 1993 CERTIFIED MAIL NO. P 423 378 389 eec::o CO:llSTA~E GRAY MARK CORNELIUS ROBERT B. HUIIo"TER. II RONI S. ANDRESEN A. DuANE PlNnRTON. 11 JIll LATCHAW 1lfOMAs C. SITES ANNE D. JACOBIStGER OWG S. NEVIN 5ANDRA FoRo MOCK JoANNE LAwRENa OWG MORRISON MARlENE ROSE l'ENUELA SHERltY M. KETsDEVER Aza Amiri M on Circle, No. D rd, CA 94524 Reference: Agreement to Pay Permit Fees Property: 2300 Monument Blvd., Pleasant Hill, California Our File No. C3100-005 Dear Mr. Amiri: As you recall, on February 3, 1993, you signed the Agreement and Schedule to Pay Permit Fees, in which you agreed to pay $5,000 then and the balance remaining of the original $9,249.73 plus interest by February 16, 1993. You, in fact, did pay $5,000 on February 3, 1993. This agreement arose out of the failure of Sumitomo Bank to honor your check dated November 17, 1992 in the amount of $9,249.73 payable to Central Contra Costa Sanitary District (District), in exchange for a permit issued by the Oistrict for side sewer construction and inspection. The sewer work was accepted for use on November 20, 1992 by the District, prior to the District's notification from the Contra Costa County Treasurer's Office that your account did not have sufficient funds. As set forth in the agreement, if you fail to pay the remaining amount due by February 16, 1993, Central Contra Costa Sanitary District has ,reserved its rights to take any enforcement action with respect to the remaining fees due that it may have, including, but not limited to, termination of service to the above property. You further agreed that the District would be 'entitled to the 10% penal ty due under District ordinances on the remaining unpaid balance if not paid by February 16, 1993. In an attempt to avoid the necessity of your incurring this additional penalty, I attempted on several occasions to reach you by telephone and by your pager. Despite my numerous messages, you have failed to return any of my calls. F:\DMS\TCS.DIR\0066527.WP ~; Mr. Azad Amiri February 23, 1993 Page 2 Accordingly, as of February 23, 1993, there is still due, owing and unpaid, the total sum of $4,795.13. This represents the balance unpaid as of February 3, 1993 of $4,347.30, the ten percent penalty authorized by ordinance on said unpaid balance, and interest at the rate of 5% per annum from said date to February 23, 1993. If you fail to pay this amount immediately, the District will begin collection proceedings, which will include termination of servic~. In addition, if the District is required to conduct a hearing regarding this, please be advised that District ordinances allow for the collection of attorney's fees in these matters. Accordingly, please contact me immediately to arrange for payment of the entire amount remaining unpaid. Very truly yours, SELLAR, HAZARD, SNYDER, KELLY & FITZGERALD <d:cte~. TCS:bk cc: Dennis Hall F:\DMS\TCS.DIR\0066527.WP Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE OF 19 NO. 5. HEARINGS b. CONDUCT A PUBLIC HEARING ON THE PROPOSED CHANGES TO THE CURRENT SCHEDULE OF RATES AND CHARGES AND ADOPT AN ORDINANCE APPROVING THE FEE SCHEDULE EFFECTIVE JULY 1, 1993 DATE AY 17 1993 SUBJECT ONDUCT PUBLIC EARING AND DOPT ORDINANCE SUBMITTED BY INITIATING DEPT.lDIV, Steven A. Elsberry, Accounting Supervisor dministrative/Finance & Accounting ISSUE: A public hearing is required to obtain public comments on the proposed changes to the current schedule of rates and charges, effective July 1, 1993. BACKGROUND: Chapter 6.30 of the District Code describes various fees assessed for services provided to contractors, developers, and other users of the District's wastewater collection and treatment system. These fees are generically referred to as the District's schedule of rates and charges. The fees are intended to reimburse the District for labor and operating expenses incurred in providing the services. The current fees were established by the Board in June 1992, effective July 1, 1992. At that time, the Board decided that rates and charges should include 75 percent of the District's administrative overhead costs phased in over three years at 25 percent each year. Staff indicated that the fees would be reviewed on an annual basis beginning in 1993 instead of the less frequent reviews which were done in the past. This annual review would alternate between adjusting the rates for the effect of any across-the-board salary increase for that year and a detailed analysis of each fee. The rates effective July 1, 1992 were based on a detailed analysis of each fee. The current review adjusts the rates to include the 3.2 percent District-wide cost-of- living increase effective May 1, 1993. In addition, the rates have been adjusted to include the second of three 25 percent increments of the District's administrative overhead costs. The results of the staff review are included on Attachment II. The District's proposed schedule of rates and charges is presented in comparison with similar fees of neighboring sanitary districts on Attachment III. Staff recommends that 33 of the 34 fees listed in Attachment II be increased to include the 3.2 percent District-wide salary increase and the second 25 percent increment of administrative overhead, an overall increase of approximately eight percent. The remaining fee, Residential Septic and Portable Toilet Waste Disposal Fee, is composed of a fixed amount per truck plus a volume charge. At the 1989 rate setting, the Board directed that the volume charge be increased from $.05 per gallon to the actual District's expense and that the charge be phased in over three rate settings. The fee was increased to $.112 per gallon in 1992 and, completing the phase-in process, staff recommends a charge of $.146 per gallon this year. RECOMMENDATION: Conduct a public hearing on the proposed schedule of rates and charges, approve the proposed schedule of rates and charges, and adopt an ordinance to implement the new schedule effective July 1, 1993. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 SE ,~ DR INITIATI,NG DEPT.lDIV, -XL Central Contra Costa Sanitary District RATES AND CHARGES Attachment I Page 1 of 6 CURRENT RECOMMENDED RATES & . RATES & CATEGORY CHARGES CHARGES (A) DEVELOPMENT AND PLAN REVIEW: (A-1 ) Development Review and 2 $1 .11/ft. $1.20/ft. ($429 Preliminary + 1 Final Plan ($397 minimum) Reviews minimum) (A-2) 3rd & Subsequent Preliminary $41 each $45 each Plan Reviews (A-3) 2nd & Subsequent Final Plan $62 each $67 each Reviews (A-4) Building Plan Review $21 each $23 each (B) CONSTRUCTION INSPECTION: (B-1 ) Mainline Inspection See Table A-1 See Table A-1 (B-2) Lateral, House Connection, $66 each $72 each Side Sewer Repair over 10 feet, Alteration, Manhole Alteration, Sewage Pump, Grease Interceptor, Lateral Abandonment, and Sewer Tap Inspections (B-3) Side Sewer Repair Inspection, $10 each $11 each under 1 0 feet (B-4) Overtime Inspection $ 54/hour $58/hour Weekends & Holidays (4-hr. ($216 ($232 minimum) min.) minimum) (B-5) Overtime Inspection Credit See Table A-2 See Table A-2 (B-6) Manhole or Rodding Inlet $326 each $352 each Inspection Central Contra Costa Sanitary District RATES AND CHARGES Attachment I Page 2 of 6 CURRENT RECOMMENDED RATES & RATES & CATEGORY CHARGES CHARGES (C) COLLECTION SYSTEM: (C-1 ) Initial TV Inspection: Overtime $11 9/hour $135/hour Weekends & Holidays (4-hr. ($476 ($540 minimum) min.) minimum) (C-2) Overtime Credit $0.22/ft. $0.25/ft. (C-3) TV Rerun $190 + $195 + $95/hr. (2.5-hr. min.) $85/hour ($432.50 min.) ($402.50 min.) (C-4) TV Overtime Rerun $1 90 + $195 + Weekends & Holidays (4-hr. $119/hr. $135/hr. min.) ($666 min.) ($735/ min.) (C-5) Multiple TV Inspection Based on Based on actual Surcharge actual expense expense (C-6) Sewer Tap $205 $216 (C-7) Dye Test $78 $84 (C-8) Collection System Repair Based on Based on actual actual expense expense (C-9) TV Inspection Non-Cancellation $170 $185 (Initial and Rerun) (Failure to cancel) (C-10) Sewer Tap Non-Cancellation $68 $73 (Failure to cancel) (C-11 ) Lateral Abandonment $1,900 $2,000 (0) RIGHT-OF-WAY: (0-1 ) Segregation of LID Assessment $42/parcel $47/parcel (0-2) Processing of Quitclaim Deeds $37/hour $40/hour (3-hour minimum) ($111 min.) ($120 min.) Central Contra Costa Sanitary District RATES AND CHARGES Attachment I Page 3 of 6 CURRENT RECOMMENDED RATES & RATES & CATEGORY CHARGES CHARGES (0-3) Preparation and Processing of Based on Based on actual Agreements Relating to Real actual expense expense Property (E) MISCELLANEOUS: (E-1 ) Engineering for Private Sewer Based on Based on actual Projects actual expense expense (E-2) Soils Evaluation for Private Based on Based on actual Sewer Projects actual expense expense (E-3) Surveying $132/hour $ 143/hour (F) INDUSTRIAL PERMIT FEES: (F-1 ) Class I and Class II Permit Fee Fee based on Fee based on actual cost of actual cost of service for service for prior prior calendar calendar year. year. (See (See Table A-3) Table A-3) (F-2) New Industrial Permit Fee Based on Based on actual actual expense expense ($500 ($500 min.) min.) (F-3) Special Discharge Permit Fee - No On-site Inspection $42 $46 - On-site Inspection $232 $251 (F-4) Class III Permit Fee $221 $240 (G) SEPT AGE DISPOSAL: (G-1 ) Annual Permit Fee $1 ,025 $1 , 1 25 Central Contra Costa Sanitary District RATES AND CHARGES Attachment I Page 4 of 6 CURRENT RECOMMENDED RATES & RATES & CATEGORY CHARGES CHARGES (G-2) Residential Septic and Portable Toilet Waste** < 2,000 gal./truck $11.75 + $12.75 + $0.112/gal $0.146/gal ~ 2,000 gal./truck $42.25 + $44.25 + $0.112/gal $0.146/gal (G-3) Restaurant Grease Waste < 2,000 gal./truck $11.75+ $12.75 + $0.01/9al. $0.011/gal ~ 2,000 gal./truck $42.25 + $44.25 + $0.01/gal $0.011/gal ** Other approved waste will be charged at the Residential Septic and Portable Toilet Waste rate unless actual strength characteristics are provided. ADS/Garbage#3/0rd 180.ch 1 Central Contra Costa Sanitary District RATES AND CHARGES Attachment I Page 5 of 6 TABLE A-1 MAINLINE INSPECTION FEE MAINLINE INSPECTION FEE LENGTH (FTl CURRENT RECOMMENDED 0-1 00 $315 + $3.00/ft. $340 + $3.35/ft. 101-200 $370 + $2.45/ft. $400 + $2.75/ft. 201-300 $440 + $2.10/ft. $500 + $2.25/ft. 301-400 $545 + $1.75/ft. $620 + $1.85/ft. 401-500 $665 + $1 A5/ft. $740 + $1.55/ft. 501-600 $765 + $1.25/ft. $840 + $1.35/ft. 601- $825 + $1.15/ft. $900 + $1.25/ft. TABLE A-2 OVERTIME MAINLINE INSPECTION CREDIT Total Project Overtime Overtime Hours Credit Hours * ~ 4 1 >4 or ~ 8 2 >8 or < 1 6 4 > 16 or ~ 32 6 > 32 8 * To compensate the contractor for the straight-time portion of inspection time included in the Mainline Inspection Fee. ADS/Garbage #3/0rd 180.ch 1 Attachment I Page 6 of 6 Central Contra Costa Sanitary District RATES AND CHARGES TABLE A-3 INDUSTRIAL PERMIT FEES FOR CLASS I AND II INDUSTRIES 1993.94 1992.93 PERCENT OM# DESCRIPTION IWDP FEES (1) IWDP FEES DIFFERENCE ------------..-- -------------------------------------- -----..----- ------ --------- OM 4927 ACME FILL TRANS. STATION $3,054.62 $1,194.79 155.66% (2) OM 4920 ADL CIRCUITS, INC. $5,132.18 $5,652.33 -9.20% OM4932 AEROTEST OPERATIONS $2,925.77 $3,038.43 -3.71 % OM4939 AERO TURBINE $1,372.04 $707.79 93.85% (4) OM4937 ARMADILLO SILVER $949.34 $707.79 34.13% (4) OM 497 CHEVRON GEOTECH $5,571.09 $3,511.29 58.66% (3) OM4933 D.C. ENTERPRISES $3,231.80 $2,634.81 22.66% OM 498 DEL MONTE RESEARCH $2,744.06 $3,481.20 -21.17% OM 4911 ETCH-TEK, INC. $10,415.98 $6,792.58 53.34% (3) OM4930 FIRST IMAGE, NELSON $4,192.51 $2,676.64 56.63% (3) OM4935 FIRST IMAGE, STANWELL $3,113.66 $2,901.04 7.33% OM4938 GIGATRONICS $924.81 $707.79 30.66% (4) OM 4917 GSF ENERGY, INC. $5,453.31 $4,793.59 13.76% OM4941 JOHN MUIR HOSPITAL $4,369.17 $3,261.54 33.96% (3) OM4940 KAISER HOSPITAL, W.C. $3,058.01 $3,261.54 -6.24% OM4942 LASER F AB $3,216.15 $707.79 354.39% (4) OM4929 LESHER COMM., CONCORD $3,184.95 $3,392.25 -6.11 % OM 4910 LESHER COMM., W.C. $3,844.45 $3,100.55 23.99% OM 4943 MERRITHEW HOSPITAL $2,997.00 $3,261.54 -8.11 % OM4936 MICROPUMP, CORP. $3,652.64 $2,901.04 25.91 % OM 4945 MT. DIABLO MEDICAL CENTER $1,727.15 $3,261.54 -47.04% OM 4916 NAVAL WEAPONS STATION $5,329.44 $5,040.72 5.73% OM 4912 P.G.&E. RESEARCH $3,402.73 $3,954.08 -13.94% OM 4944 SAN RAMON MEDICAL CENTER $3,845.89 $3,261.54 17.92% (3) OM 4913 SIEMENS MED LABS $5,493.31 $5,911.99 -7.08% (3) OM 4926 S.F.P. PIPELINES $3,379.59 $2,847.05 18.70% OM 4921 SYSTRON-DONNER $5,573.65 $3,906.66 42.67% (5) OM4914 TRACOR AEROSPACE $1,309.88 $707.79 85.07% (4) OM 4915 VARIAN INSTRUMENTS $2,445.98 $2,279.26 7.31% BART TRAINWASH FACILITY $1,973.90 $2,034.81 -2.99% CCC DETENTION FACILITY $1,973.90 $2,034.81 -2.99% $109,858.97 $93,926.57 16.96% (1) The District Board of Directors authorized another 25% Administrative Overhead increment for 1993-94. (2) Significantly more effort in 1992 than 1991 due to wet weather (more dischar9es to sewer). (3) IU in Significant Noncompliance (SNC) durin9 1992; additional work required to bring IU into compliance. (4) 1992-93 charge was an estimate for new zero discharge facility; 1993-94 fees based on actual costs. 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CD.... ......; C) CD ...Cl ~8 ~o CD . ...N Ul ~v ^ c;; ~ CD ~ CD ... ... o l: CD Ul Ul CD 10 o CD o & CD ~ CD ... ... o l: CD Ul Ul CD CD o CD 0& CD ~ 10 ... ... o l: CD Ul Ul CD CD o CD 0& +~+~ .... .... &0....1.0.... ...........N'I""'" . 0 . 0 N ..... . ...-0....0 0(/)0 0(/)0 0(/)0 0(/)0 ~ o 2 .t; a; Cl o 8 c-i ..: t.l oll J iE .. . ... ~ . ~ Q < ^ ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADOPTING THE SCHEDULE OF OPERATION AND MAINTENANCE RATES AND CHARGES AND AMENDING DISTRICT CODE SECTION 6.30 WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District finds that it is necessary to charge customers of the District and users of District services for the reasonable cost of providing said services; and WHEREAS, District staff has analyzed the cost of providing Operation and Maintenance Services, such as, but not limited to, the services of providing for annexations, permits, inspections, plan review, septage disposal, and industrial user fees; and WHEREAS, the Board finds that the Schedule of Rates and Charges for Operation and Maintenance Services provided by the District, as reflected in the Exhibit to this Ordinance, represents the reasonable cost of providing the services delineated within said Schedule of Rates and Charges; and WHEREAS, the Board of Directors finds that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15273 (a)( 1 ) and (3) of the State CEQA Guidelines, in that the fees are being charged merely to reimburse the District for staff costs and expenses; THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does hereby ordain as follows: Section 1. The fee for each of the Operation and Maintenance Services described in the Exhibit to this Ordinance, attached hereto and incorporated by reference, shall be as set forth therein. The rates and charges set forth in the attached Exhibit shall be codified in Chapter 6.30 of the District Code and said Schedule of Rates and Charges shall supersede the preexisting Schedule of Fees contained in the District Code on the effective date of this Ordinance. Said Schedule of Rates and Charges contained in the Exhibit shall remain in effect until amended by ordinance. Section 2. This Ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times, a newspaper of general circulation, published and circulated within the Central Contra Costa Sanitary District and shall be effective as of July 1, 1993. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 20th day of May, 1993 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel ADS/Garbage #3/93-0rdinan.180 EXHIBIT TO ORDINANCE NO. Category Fees* (A) DEVELOPMENT AND PLAN REVIEW: (A-1 ) Development Review and 2 Preliminary + 1 $1.20/ft. Final Plan Reviews ($429 minimum) (A-2) 3rd & Subsequent Preliminary Plan Reviews $45 each (A-3) 2nd & Subsequent Final Plan Reviews $67 each (A-4) Building Plan Review $23 each (B) CONSTRUCTION INSPECTION: (B-1 ) Mainline Inspection See Table A-1 (B-2) Lateral, House Connection, Side Sewer Repair $72 each over 10 feet, Alteration, Manhole Alteration, Sewage Pump, Grease Interceptor, and Sewer Tap Inspections (B-3) Side Sewer Repair Inspection, under 10 feet $11 each (B-4) Overtime Inspection $58/hour Weekends & Holidays (4-hr. min.) ($232 minimum) (B-5) Overtime Inspection Credit See Table A-2 (B-6) Manhole or Rodding Inlet Inspection $352 each (C) COLLECTION SYSTEM: (C-1 ) Initial TV Inspection: Overtime $135/hour Weekends & Holidays (4-hr. min.) ($540 minimum) (C-2) Overtime Credit $0.25/ft. (C-3) TV Rerun $195 + $95/hour (2.5-hr. min.) ($432.50 min.) (C-4) TV Overtime Rerun $195 + $135/hr. Weekends & Holidays (4-hr. min.) ($735 min.) (C-5) Multiple TV Inspection Surcharge Based on actual expense (C-6) Sewer Tap $216 (C-7) Dye Test $84 Category Fees* (C-8) Collection System Repair Based on actual expense (C-9) TV Inspection Non-Cancellation (Initial and $185 Rerun) (C-10) Sewer Tap Non-Cancellation $190 (C-11 ) lateral Abandonment $2,000 (D) RIGHT-OF-WAY: (D-1 ) Segregation of LID Assessment $47/parcel (D-2) Processing of Quitclaim Deeds (3-hour $40/hour minimum) ($120 min.) (D-3) Preparation and Processing of Agreements Based on actual Relating to Real Property expense (E) MISCEllANEOUS: (E-1 ) Engineering for Private Sewer Projects Based on actual expense (E-2) Soils Evaluation for Private Sewer Projects Based on actual expense (E-3) Surveying $143/hour (F) INDUSTRIAL PERMIT FEES: (F-1 ) Class I and Class II Permit Fee Fee based on actual cost of service for prior calendar year. (F-2) New Industrial Permit Fee Based on actual expense ($500 min.) (F-3) Special Discharge Permit Fee - No On-site Inspection $46 - On-site Inspection $251 (F-4) Class III Permit Fee $240 (G) SEPT AGE DISPOSAL: (G- 1 ) Annual Permit Fee $1 , 1 25 Category Fees* (G-2) Residential Septic and Portable Toilet Waste * * < 2,000 gal./truck $12.75 + ~ 2,000 gal./truck $0.146/gal $44.25 + $0.146/gal (G-3) Restaurant Grease Waste < 2,000 gaL/truck $12.75 + $0.011/gal. ~ 2,000 gal./truck $44.25 + $0.011/gal * Fees include 50 percent of administrative overhead. Fees will be increased in Fiscal Year 1994-1995 to include 75 percent of administrative overhead. ** Other approved waste will be charged at the Residential Septic and Portable Toilet Waste rate unless actual strength characteristics are provided. ADS/Garbage#3/93-0rd 1 80.cht TABLE A-1 MAINLINE INSPECTION FEE LENGTH (FT) MAINLINE INSPECTION FEE 0-1 00 $340 + $3.35/ft. 101-200 $400 + $2.75/ft. 201-300 $500 + $2.25/ft. 301-400 $620 + $1.85/ft. 401-500 $740 + $1.55/ft. 501-600 $840 + $1.35/ft. 601- $900 + $1.25/ft. TABLE A-2 OVERTIME MAINLINE INSPECTION CREDIT Total Project Overtime Overtime Hours Credit Hours * ~ 4 1 >4 or ~ 8 2 > 8 or < 1 6 4 > 16 or < 32 6 > 32 8 * To compensate the contractor for the straight-time portion of inspection time included in the Mainline Inspection Fee. ADS/Garbage #3/93-0rd18.TBL ~ Centra. Contra Costa Sanitary .Jistrict /~a~"1k BOARD OF DIRECTORS PAGE 1 OF 6 POSITION PAPER BOARD MEETING OF May 20, 1993 NO. 7. BIDS AND AWARDS a. May 1 7, 1993 TYPE OF Atft'ffuRIZE AWARD AUTHORIZEALLOCA TION RESCIND AGREEMENT SUBNfiTHORIZE AWARD OF CONTRACT TO R & E CONSTRUCTION CO., INC., AUTHORIZE THE GM-CE TO ALLOCATE $143,000 FROM THE COLLECTION SYSTEM CONTINGENCY ACCOUNT FOR THE OVERLOOK DRIVE SEWER REPLACEMENT IN WALNUT CREEK, D. P. 4871, AND RESCIND A SEWER REPLACEMENT AGREEMENT DATE SUB"~FmiBYHall Associate Engineer ~~W~rn;frt5Wpartment Infrastructure Division ISSUE: On May 11, 1993, bids for the Overlook Drive Sewer Replacement Project, D. P. 4871, were received and opened. The Board of Directors must authorize award of the contract or reject bids within 50 days of the opening of the bids. Board authorization is required for contingency allocations of more than $25,000. BACKGROUND: During January of 1992, the City of Walnut Creek notified the District that Overlook Drive was going to be reconstructed to mitigate minor ground failure in the public right of way. Preliminary plans called for excavating the downhill half of the roadway, placing engineered fill, and repaving for a distance of approximately 900 feet. District staff reviewed the City project and informed the City that the existing sewer in the roadway was in marginal condition, needed to be replaced and that any excavation or equipment compaction close to the pipeline could jeopardize its integrity. The City offered to replace the sewer in conjunction with the City's work. Staff negotiated a sewer replacement agreement with the City and the agreement was approved by the Board on April 2, 1992. Since the execution of the agreement, the joint project has been delayed because of City funding problems and engineering staff reductions. In January of 1993, the City requested that the District sewer work be eliminated from the City project because the lack of current staff has affected the City's ability to perform in accordance with the provisions of the agreement. The District's Infrastructure Division has since developed plans and specifications for this sewer project. The replacement project will include approximately 1,300 feet of 8-inch sewer and two manholes. Please see Exhibit A for the project's location. The project was advertised on April 18 and 25, 1993. The engineer's pre-bid estimate for the construction contract was $105,000. Bids ranging from $102,790 to $183,860 were received on May 11, 1993. A summary of bids is presented on Exhibit B. The Infrastructure Division conducted a technical and commercial review of the bids and concluded that the lowest responsible bidder is R & E Construction Company, Inc., for the amount of $102,790. A Post-Bid Preconstruction Estimate, based on the lowest responsible bid is presented in Exhibit C. The estimated total project cost is $155,000. Funds previously allocated were $12,000. An additional allocation of $143,000 is required from the Collection System Program REVIEWED AND RECOMMENDED FOR BOARD ACTION DH JSM RAB i)t l1~ , INITIATING DEPT./DIV. 1302A-9/85 SUBJECT AUTHORIZE AWARD OF CONTRACT TO R & E CONSTRUCTION CO., INC., AUTHORIZE THE GM-CE TO ALLOCATE $143,000 FROM THE COLLECTION SYSTEM CONTINGENCY ACCOUNT FOR AWARD THE OVERLOOK DRIVE SEWER REPLACEMENT IN WALNUT CREEK, D. P. 4871, AND RESCIND A SEWER R~PI a --- ---'T a POSITION PAPER 2 6 PAGE DATE OF May 17,1993 Contingency Account to complete the project, including the construction contract, construction management and consultant services during construction. An allocation from the contingency account is required because the Overlook Drive Project is not included in the 1992-93 Capital Improvement Budget. A status of the contingency account is shown in Exhibit D. Prior to awarding the construction contract, the Board must rescind the original sewer replacement agreement with the City. An agreement rescinding the original agreement has been scheduled for approval by the City of Walnut Creek at its May 18, 1993, council meeting. Staff has determined that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.3, since it involves the replacement of an existing sewer facility with negligible or no expansion of capacity. The Board of Director's approval of this project will constitute a finding of agreement with this determination unless otherwise indicated. RECOMMENDATION: Approve an agreement with the City of Walnut Creek, authorize the President of the Board of Directors and the Secretary of the District to execute the agreement. Authorize award of contract in the amount of $102,790 to R & E Construction Company, Inc., as the lowest responsible bidder. Authorize the GM-CE to allocate $143,000 from the Collection System Contingency Account for the Overlook Drive Sewer Replacement, D. P. 4871. lJ028 g.Wi ) \ PROJECT LOCATION Central Contra Costa Sanitary District . OVERLOOK DRIVE EXHIBI SEWER REPLACEMENT " A" 2523-1/87 EXHIBIT B Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 4871 Overlook Drive Sewer Project DATE Mav 11. 1993 ENGR.EST. $105.000 LOCATION Overlook Drive. Walnut Creek # BIDDER BID PRICE (Name, teleohone & address) 1 R & E Construction Company, Inc. $102,790 1301A Homestead Avenue, Walnut Creek CA 94596 2 D. E. Bianchini, Inc. $111,070 P. O. Box 2204, San Ramon CA 94583 3 D. R. Lemings Construction Company $138,831 P. O. Box 2173, Concord CA 94521 4 Pfister Excavating, Inc. $143,350 P. O. Box 4312, Vallejo CA 94590 5 Manuel C. Jardim, Inc. $169,440 34201 Zwissig Way, Union City CA 94587 6 D. R. Redick W.B.E. Underground Construction, Inc. $172,998 22990 Clawiter Road, Hayward CA 94545 7 Antioch Paving Co., Inc. $183,860 P. O. Box 1669, Antioch CA 94509 BIDS OPENED BY /s/ Joyce E. Murohy DATE May 11. 1993 SHEET NO. -1- OF -1- EXHIBIT C OVERLOOK DRIVE SEWER REPLACEMENT PROJECT DISTRICT PROJECT NO. 4871 POST -BID/PRECONSTRUCTION ESTIMATE ITEM DESCRIPTION TOTAL PERCENT OF ESTIMATED CONSTRUCTION COST 1 . Construction Contract $102,790 2 . Contingency @ 1 5 % 15,210 SUBTOTAL $118,000 100.0 3 Construction Management . Project Management/Administration $ 2,300 . . Inspection 8,000 . Survey 2,000 . Legal 500 . Field Office Support 200 . Engineering Assistance 1 ,000 SUBTOTAL $ 14,000 11.9 4 Consultant Contractors . Resident Engineer (MW) $ 7,500 . Material Testing 1,000 SUBTOTAL $ 8,500 7.2 5 Miscellaneous . Permit/City Inspection $ 1 ,000 . Collection System Operations 500 . Community Relations 500 . Record Drawings 500 SUBTOTAL $ 2,500 2.1 6 Preconstruction Expenditures $ 12,000 10.2 7 TOTAL PROJECT COST $155,000 131.4 8 Previous Allocations $ 12,000 9 Allocation Needed to Complete Project $143,000 EXHIBIT D OVERLOOK DRIVE SEWER REPLACEMENT DISTRICT PROJECT NO. 4871 COLLECTION SYSTEM CONTINGENCY FUND ACCOUNT STATUS FOR THE PERIOD 5/11/93-6/10/93 Collection System Contingency Fund Balance as of May 1 7, 1 993 $245,593 Minus Current Allocation Request $143.000 Remaining Balance $102,593 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 5 BOARD MEETING OF May 20, 1993 NO. 7. BIDS AND AWARDS b. SUBJECT DATE AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH G.S. DODSON AND ASSOCIATES, INC. FOR THE SECONDARY CLARIFIER IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 20089 TYPE OF ACTION AUTHORIZE AWARDI AUTHORIZE AGREEMENT SUBMITTED BY Douglas J. Craig, Senior Engineer . . INITIATING DEPT./DIV. Engineering Departmentl ISSUE: On May 11, 1993, sealed proposals were received and opened for construction of the Secondary Clarifier Improvements Project, DP 20089. 1) The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. 2) Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute a professional services agreement in an amount greater than $50,000. BACKGROUND: The existing fiberglass weirs in the secondary clarifiers are structurally inadequate. The present structural bracing of the weirs poses a risk of structural failure during wet weather events. In addition the scum removal system is inefficient, and the return-activated sludge equipment requires replacement. Improvements to the secondary clarifier system have been designed. Project drawings and technical specifications for the project were prepared by G.S. Dodson and Associates, Inc. (GSDA). The improvements to the clarifiers include new weirs, troughs, and structural supports. Modifications to the existing flow distribution equipment, which are reflective of advances in the technological development of clarifier design, were also included. The scum removal system will be improved through the addition of new piping, pumps, and equipment. In addition new sludge pumps, motors, and variable-frequency drives (VFDs) will be provided. This project was advertised on April 20 and 27, 1993. Five (5) bids ranging from $3,139,000 to $3,732,001 were received and publicly opened on May 11, 1993. A summary of these bids is shown in Attachment 1. The Plant Engineering Division conducted a technical and commercial review of the bids and determined that Kaweah Construction Company is the lowest responsible bidder with an amount of $3,139,000. The engineer's estimate for this project was $3,600,000. The District will administer the construction contract and will provide resident engineering and inspection services. GSDA prepared the project drawings and technical specifications and has performed well on previous District projects. Therefore, GSDA was selected to provide office engineering and shop drawing review. A professional services agreement in the amount of $98,000 has been negotiated with GSDA. RE~EWEDANDRECOMMENDEDFORBOARDAcnON KVA DJC WEB RAB INITIATING DEPT./DIV. $ B/e- iltfP 1302A-7/91 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH G.S. DODSON AND ASSOCIATES, INC. FOR THE SECONDARY CLARIFIER IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 20089 PAGE DATE 2 OF 5 May 14, 1993 The funds required to complete this project, as shown in Attachment 2, are $3,958,000. The total project cost is anticipated to be $4,792,000 and includes post-construction testing of the clarifiers to determine the new system capacity. Construction of the Secondary Clarifier Improvements Project is included in the 1992-93 Capital Improvement Budget (CIB) on pages TP-21 and TP-22. The total project cost included in the CIB is $7,094,000. The actual project cost is significantly less than the estimated project cost for the following reasons: . GSDA was able to complete the final design for 70 percent of the contracted amount due to the consultant's efficiency and simplification of the design. . A flow control structure and 96-inch pipeline were deferred to a future project without any loss in function. . The bid environment is currently favorable to the District. The current balance of the Sewer Construction Fund, minus unspent prior allocations, plus projected dependable revenue, will be adequate to fund this project. A funding summary is presented in Attachment 3. The Board of Directors has previously determined that the Secondary Clarifier Improvements Project is categorically exempt from California Environmental Quality Act (CEQA) requirements in compliance with Section 18.3 (replacement or reconstruction). A Notice of Exemption has been filed with the Contra Costa County Clerk. RECOMMENDATION: 1. Authorize award of a construction contract in the amount of $3,139,000 for construction of the Secondary Clarifier Improvements Project, DP 20089, to Kaweah Construction Company, the lowest responsible bidder. 2. Authorize the General Manager-Chief Engineer to execute a professional services agreement with a cost ceiling of $98,000 with G.S. Dodson and Associates, Inc. to provide engineering services during construction of the Secondary Clarifier Improvements Project, DP 20089. 1302B-7/91 ATTACHMENT 1 Page 3 of 5 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 20089 - SECONDARY CLARIFIER IMPROVEMENTS PROJECT DATE MAY 11. 1993 LOCATION MARTINEZ ENGR EST $ 3 600 000 . . No. BIDDER BID PRICE (Name, telephone & address) 1 Kaweah Construction Company $3,139,000 4141-A Power Inn Road Sacramento, CA 95829 (916) 739-6830 2 Monterey Mechanical Company $3,176,000 8275 San Leandro Street Oakland, CA 94621 (510) 632-3173 3 Alan A. Bradford, Inc. $3,216,500 4970 Peabody Road Fairfield, CA 94553 (707) 437-5484 4 Roebbelen $3,297,500 1 241 Hawks Flight Court EI Dorado Hills, CA 95630 (916) 939-4000 5 D.W. Nicholson Corporation $3,732,001 24747 Clawiter Road Havward, CA 94540-4197 (510) 887-0900 BIDS OPENED BY Jovce Murohv DATE Mav 11. 1993 SHEET NO. ...L OF ...L Page 4 of 5 ATTACHMENT 2 SECONDARY CLARIFIER IMPROVEMENTS PROJECT DISTRICT PROJECT NO. 20089 PREBID/PRECONSTRUCTION ESTIMATE ITEM DESCRIPTION TOTAL PERCENT 1 Construction Contract $3,139,000 2 Contingency (12 percent) 377,000 $3,516,000 100.00 3 Construction Management . District Forces Contract Administration $ 175,000 5.0 Inspection 120,000 3.4 Surveying 7,000 0.2 Legal 1,000 <0.1 Record Drawings 10,000 M $ 313,000 8.9 . Consu Ita nts/Contractors GSDA $ 98,000 2.8 Corrosion Specialist 2,200 0.1 Concrete Testing 1,800 0.1 Vibration Analysis 1 0,000 M $ 112,000 3.2 . M isce lIa neous Plant Engineering Division $ 60,000 1.7 Plant Operations Department 60,000 1.7 Agency Fees 1,000 gu $ 1 21 ,000 3.4 CONSTRUCTION MANAGEMENT SUBTOTAL $ 546,000 15.5 4 Postconstruction Testing Plant Engineering Division $ 25,000 0.7 Plant Operations Department 1 0,000 0.3 GSDA 25,000 Q..1 $ 60,000 1.7 5 Prebid Expenditures Phase I $ 96,000 2.7 Phase II 574,000 1M $ 670,000 19.1 6 Total Project Cost $4,792,000 136.3 7 Allocations to Date $ 834,000 8 Additional Allocation Needed to Complete Project $3,958,000 PED\C:\FILES\PP\ATH2D089.KVA .__~_________.__._~~k____"'_ ..,.___..___~",.__..."..",____._.._._~.,.,._,..__._,..___.~_.,..._,.__'M_"___._"___'_'_'___'"_"_____'_'__,_..,-_.-~.....,--,...~_.~.~"",,_.--._--...'-'------"-'-- ATTACHMENT 3 PROJECT FUNDING SUMMARY FOR THE PERIOD MAY 11, 1993 - JUNE 10, 1993 SEWER CONSTRUCTION FUND BALANCE AS OF APRIL 30, 1993 $62,338,047 MINUS UNSPENT PRIOR ALLOCATIONS (38,096,918) PLUS DEPENDABLE CURRENT YEAR REVENUE 3.639.018 $27,880,147 $27,880,147 > 3.958.000 (ALLOCATION REQUIRED) PED\C:\FllES\PP\ATH20089.KVA Page 5 of 5 . -_.~--,~-----_.-._-_....,--",.,---_._--'---_.--_._'~-'.,--_._--_..._.__.~_.._.__._._-,~~-_._.._--_..~-"_._-----~-----_._._._----- -...-------.------- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 5 BOARD MEETING OF May 20, 1993 NO. 14. BUDGET AND FINANCE b. SUBJECT DATE Ma 17 1993 TYPE OF ACTION RECEIVE THE 1993-1 994 OPERATIONS AND MAINTENANCE BUDGET BUDGET REVIEW SUBMITTED BY INITIATING DEPT.IDIV. Debbie Ratcliff, Controller Administrative/Finance & Accounting ISSUE: The 1993-1994 Operations and Maintenance (O&M) Budget is being submitted for review at the May 20, 1993 Board Meeting, and is scheduled for approval at the June 10, 1993 Board Meeting. BACKGROUND: The 1993-1994 O&M budgeted revenues of $30,787,800 exceed 1992-1993 budgeted revenues of $28,518,400 by $2,269,400, or 8.0 percent, and the 1992-1993 projected actual revenues of $27,954,500 by $2,833,300, or 10.1 percent. The budgeted Sewer Service Charge revenues are based on a proposed rate of $185 per year, and on projected increases in residential and commercial connections and water usage volumes for commercial and industrial users during 1993-1994. The proposed $185 rate would represent a $20, or 12.1 percent increase in the Sewer Service Charge. This proposed increase was arrived at after a very careful review of each Capital Improvement Project's schedule and budget, resulting in reduced capital expenditures. Further, this proposed increase recovers a portion of the ad valorem tax revenue loss of approximately $2.8 million in the 1992-1993 Fiscal Year. The remaining $5 million tax loss anticipated in Fiscal Year 1993-1994 was not addressed in the proposed increased Sewer Service Charge. If this loss becomes a reality, it will be addressed in the 1994-1995 Budget. The 1993-1994 O&M budgeted net expenses total $27,454,661 which are less than 1992- 1993 budgeted net expenses of $27,508,716 by $ < 54,055>, or 0.2 percent, and exceed the 1992-1993 projected actual net expenses of $26,621,442 by $833,219, or 3.1 percent. Explanations for significant departmental expense variances between 1993-1994 budgeted expenses and 1992-1 993 projected actual expenses are provided following each departmental expense summary within the separately bound budget document. Total budgeted expenses in the 1 993-1 994 O&M Budget document are presented by major account categories; these categories are: Labor (comprised of Salaries and Wages and Employee Benefits); Directors Fees and Expenses; Chemicals, Utilities; Repairs and Maintenance; Hauling and Disposal; Professional and Legal Services; Outside Services; Self-Insurance Expenses; Materials and Supplies; and Other Expenses. Capitalized Accounts and Charge-outs are subtracted from Total Expenses to produce Net Expenses of the District. The following attachments summarize revenues, expenses and reserves over seven fiscal years and District labor charges budgeted to be capitalized in 1993-1994: REVIEWED AND RECOMMENDED FOR BOARD ACTION ROGER J. DOLAN ADS/PosPeperl2/RecO&M.pp RECEIVE THE 1993-1994 OPERATIONS AND MAINTENANCE BUDGET SUBJECT PAGE 2 DATE May 1 7, 1 993 OF 5 Attachment I - This attachment summarizes the O&M revenues, expenses, and reserve balances for the seven fiscal years 1987-1988 through the 1993-1994 budget year, and the related Sewer Service Charge rate and Sewer Service Charge equivalent units for each fiscal year. Attachment II - This attachment presents proposed transfers from O&M reserves to the Sewer Construction Fund in 1993-1994 to provide supplemental funding for capital and equipment replacements. Attachment III - This attachment presents departmental labor charges budgeted to be expended on capital projects in 1993-1994 for each of the capital programs in the Capital Improvement Budget. The 1993-1994 benefit rates have been confirmed except for the retirement rate which may change. Any revisions to the 1993-1994 O&M Budget determined at the May 20, 1993 Board Meeting will be incorporated in the budget to be submitted for approval at the June 10, 1993 Board Meeting, at which the following actions are scheduled: . Conduct a public hearing for the establishment of the 1993-1994 Sewer Service Charge rate. . Conduct a public hearing for the collection of the 1993-1994 Sewer Service Charges on the County tax rolls. . Conduct a public hearing for the collection of delinquent 1992-1 993 Sewer Service Charges on the County tax rolls. . Approve the 1993-1994 O&M Budget, incorporating the established Sewer Service Charge rate. RECOMMENDATION: Review the 1993-1994 O&M Budget and provide District staff with comments and guidance leading to a Sewer Service Charge rate adjustment decision at the June 10, 1993 public hearing. 1302B-7/91 .- ,-,--~----------------,...._->-_._---~.__.~-~".__._..-._--~-_._-_._------_..._------------------ A & +-' ~I." ~ 0. .... ... , , ~ ~ g ~'1 c:: Q) ~~ !:! ;;; :s E :sf ( ~ ,..: . $ ~ ~ 8 ~ ... ~ ;1; .... .r:; . "'l .,. ~ .. e .. .. I:l 11\ U ... ~ '" ..... co ~ID 11\ .... .... 0 .... .... - ... N ~ N .... - N V <( A 0 0 ; ~ .... ~. N N ; ; CO I. 0 i'~ EJ - ~. l(l ~ lS 0 - N 0 0. - j(l. !a .0 i '" 11\ ~ ";"~ .... 11\ ~ .... iti. .... N N 11\ .... N N. ~ ~ '" ... N. 1 ~f - - _ A- N - 1. II z; I. A ~ - ~ ; ~ N :sl 11\ ~ ;; ~ ... ~,~ ~ N - 0. ~ Iii ~- - 0 .... 11\ 0 - .. -! ~. .. ~ '" CO. .... ~. ... . N ~ ~ CO ~ I. . .. 0. 11\ .. _U 0. ..... ~ ..... .,.. N .. ~C - 'E N - t- V 1 (.)enO) 1! -wO) . a:>.... A .. t-a:P, i. .. ~WO) ~ ... ; ~ 11\ ... g - ;; 11\ ~,~ - '" ~. ':. 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'" '" fit fit a Attachment II CENTRAL CONTRA COSTA SANITARY DISTRICT 1 993-1994 BUDGETED OPERATIONS AND MAINTENANCE RESERVE TRANSFERS < 000 Omitted> Total Revenues Total Net Expenses Revenues Over Expenses Reserves: Beginning of Year Transfers to Sewer Construction Fund: Capital Replacement Allowance Equipment Depreciation Allowance $30,788 27.455 3,333 2,570 End of Year < 2,869 > <499> <3,368> $ 2.535 ADS/Budget#3/0&MReserv.cht Attachment III CENTRAL CONTRA COSTA SANITARY DISTRICT 1993-1994 OPERATIONS AND MAINTENANCE BUDGET CAPITALIZED SALARIES AND WAGES Deoartment/Division Administrative Department Engineering Department: Infrastructure Division Planning Division Plant Engineering Division Collection System Operations Department Plant Operations Department District Total - Salaries and Wages Capitalized Capitalized Employee Benefits Capitalized Administrative Overhead Reprographic Charge-outs Total Capitalized Accounts and Charge-outs per 1993-1994 O&M Budget ADS/Budg#3/CapSa lar .cht Amount $ 20.000 721,943 325,979 492.242 1 .540.164 116.000 335.400 2.011.564 1,176,138 618,560 331.526 $4.137.788 Budaeted Salaries & Waaes Caoitalized To Treatment Plant Collection Svstem General Imorovement 9.000 9.000 2.000 130,279 389.905 520.184 721,943 187,226 102.337 1.011 .506 8.474 8,474 116.000 36.073 7.160 292.167 821.351 1.172.579 1 7 . 634