HomeMy WebLinkAboutAGENDA BACKUP 02-04-93
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PAGE 1
OF2
POSITION PAPER BOARDf!'~fJt~%Py 4, 1993
NO.
3. CONSENT CALENDAR c.
SUBJECT
AUTHORIZATION FOR P.A. 93-2 (ORINDA) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE
DISTRICT
DATE
January 25, 1993
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Dept./lnfrastructure Division
Parcel
No.
Area
Owner/Address
Parcel No. & Acreage
Remarks
Lead
Agency
93-2
Orinda
(69C4)
Richard & Dan Tambellini
1551 Hunsaker Canyon Rd
Lafayette CA 94549
265-090-016 (0.55 Ac.)
Existing house with a
failing septic system; must
connect to the public
sewer system. Project is
exempt from CEOA.
CCCSD
RECOMMENDATION: Authorize P.A. 93-2 to be included in a future formal annexation.
1302A-9/S5
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ROGER J. DOLAN
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT.lDIV.
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PAGE 1 OF
1
BOARD MEETING OF
Februar 4, 1993
NO.
3. CONSENT CALENDAR d.
SUBJECT
DATE
AUTHORIZE THE PURCHASE OF A PORTABLE
VELOCITY METER FROM THE 1992-93
EQUIPMENT BUDGET CONTINGENCY ACCOUNT
TYPE OF ACTION
SUBM\31f!t[)'h L. Brandenburg
Source Control Superintendent
AUTHORIZE EQUIPMENT
PURCHASE
INIT~~frfeet/~~ Department/
Planning Division
ISSUE: Board authorization is needed to purchase equipment items from the Equipment Budget
Contingency Account when the cost exceeds $2,000.00.
BACKGROUND: The Planning Division is requesting approval to purchase a new portable velocity
meter to replace a damaged existing portable velocity meter. The existing portable velocity meter
was manufactured by Montedoro-Whitney Corporation which is now out of business. In an effort
to repair the existing portable velocity meter, the damaged sensor was sent to an instrument
repair service. The repair service was unable to repair the damaged sensor because the required
part is no longer available from Montedoro-Whitney Corporation. There are no funds in the current
Planning Division Equipment Budget for a new portable velocity meter, so funds would have to
come out of the Equipment Budget Contingency Account. A new portable velocity meter will cost
approximately $4,400.
RECOMMENDATION: Authorize purchase of a portable velocity meter from the Equipment Budget
Contingency Account at a cost not to exceed $4,400.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
BLB
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INITIATING DEPT.lDIV.
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1302A-7/91
PAGE 1 OF
1
BOARD MEETING OF
Februar 4, 1993
NO.
3. CONSENT CALENDAR e.
SUBJECT
DATE
MEMORANDUM OF UNDERSTANDING WITH THE CITY OF
CLAYTON TO ADMINISTER AND ENFORCE THE DISTRICT'S
PRETREATMENT PROGRAM
TYPE OF ACTION
APPROVE AND
EXECUTE MOU
SUBMrE3a~fdn L. Brandenburg
Source Control Superintendent
INITI~w~lRrerPnv9 Department
Planning Division
ISSUE: Approval of a Memorandum of Understanding (MOUl with the city of Clayton is needed
to allow the District to fully implement the Pretreatment Program in that city.
BACKGROUND: Since 1987 the District and the city of Concord have had a MOU to administer
and enforce the Pretreatment Program in the city of Concord. The cities of Concord and Clayton
have a separate contractual relationship for sewer service between the two cities. Since the
District is not a party to this separate contract, the Regional Water Quality Control Board requires
the District to enter into a MOU directly with the city of Clayton. This MOU would allow the
District to administer and enforce the Pretreatment Program in the city of Clayton.
The city of Clayton MOU contains substantially the same language as found in the city of Concord
MOU. The major provisions of the MOU are as follows:
· Pretreatment Program Administration and Costs - The District will provide the staff and
facilities to administer the Pretreatment Program within the city of Clayton. Those costs not
reimbursed by industry will be included in the city of Concord billing which in turn is billed
proportionately to the city of Clayton users in their Sewer Service Charge.
· Notification/Emergencies - The District and the city of Clayton have agreed to mutual
notification and information sharing protocols.
· Enforcement - The city of Clayton has incorporated the District's Pretreatment Code (Title 10)
by reference into its Municipal Code, including all enforcement provisions which the District
has the authority to impose.
RECOMMENDATION: Approve the MOU with the city of Clayton and authorize the President of
the Board to execute the document.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
BLB
DRW
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INITIATING DEPT./DIV.
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1302A-7/91
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CLAYTON AND
CENTRAL CONTRA COSTA SANITARY DISTRICT
Central Contra Costa Sanitary District (CCCSD) by contract provides
sewer service for the City of Concord and via the City of Concord
sewers provides service for the City of Clayton ("City" herein).
The most recent revision to the contract between the City of
Concord and CCCSD dated June 6, 1985, sets forth the requirements
for sewer service. By agreement dated December 18, 1991 the city
of Concord has agreed to continue to provide to the City of Clayton
access to the City of Concord's sewer trunk lines and other sewer
services, including repair and maintenance of the sewer system
within Clayton. CCCSD and the City of Clayton have in the past not
had a direct contractual relationship to provide sewer service
since there exists a separate agreement between the two cities.
However, the Regional Water Quality Control Board (RWQCB) and the
Environmental Protection Agency (EPA) now require a direct
agreement between the City of Clayton and CCCSD regarding source
control (pretreatment).
On June 18, 1987, the City of Concord and CCCSD entered into a
Memorandum of Understanding for CCCSD to assume the source control
(pretreatment) program responsibilities within the City of Concord.
Pursuant to the RWQCB and EPA requirements that CCCSD also be able
to enforce its source control (pretreatment) program within the
1
F:\DMS\MC.DIR\D039294.03
ci ty of Clayton, the City of clayton and CCCSD now agree as
follows:
1. Pretreatment Program Administration
The District will provide the staff and facilities to
administer the District's pretreatment program within the City
of Clayton sewer service area pursuant to all federal and
state regulations. This includes, but is not limited to, the
following:
a. Assisting in the identification of new industrial users
(IUs) .
b. Determining whether IUs are subject to the District's
permit system, whether pretreatment standards apply, and
issuing permits or permit contracts to regulated
industries.
c. Notifying IUs of applicable pretreatment standards.
d. Establishing schedules requiring IUs to install equipment
enabling them to meet pretreatment standards.
e.' Reviewing required reports submitted by IUs.
f. Sampling and inspecting the IUs to determine, independent
of their self-monitoring reports, whether they comply
with applicable pretreatment standards.
g. Providing enforcement actions to ensure compliance with
Title 10 of the District's Code.
2
F:\DMS\MC.DIR\0039294.03
h. Implementing hazardous waste minimization requirements.
2.
Administrative Costs
.
CCCSD will directly invoice permitted or
identified IUs within the City of Clayton
associated with the administration of the
specifically
for the costs
source control
activities which directly affect those IUs. Specifically
identified IUs may be any industrial or commercial user,
permitted or not permitted. The administrative activities
include:
a. Inspections
b. Unannounced sampling
c. Reports to the State Water Resources Control Board
(SWRCB), RWQCB, and EPA.
d. Compliance verification
e. Inquiries by permitted industrial users
f. Noncompliance notification and follow-up
g. Records retention
h. Permitting activities
i. Program correspondence
The costs associated with other source control administrative
activities which do not directly relate to permitted or
specifically identified IUs will be absorbed and reimbursed to
3
F:\DMS\HC.DIR\0039294.03
CCCSD through sewer service charges paid to CCCSD by the City
of Concord~ The city of Clayton's share of these
administrative costs is included as a portion of the sewer
service charges collected by the City of Concord. These
administrative activities include:
a. periodic industrial user surveys
b. Routine inquiries from nonpermitted users regarding
allowable disposal to City of Clayton and CCCSD sewer
service areas
c. Development of standards and guidelines for nonpermitted
users
d. Implementing federal and state requirements affecting
nonpermitted users
e. Reviewing federal and state regulations
f. Revising the Source Control Ordinance and Code
3. Permit Fees
The City of Clayton shall take appropriate action to ensure
that CCCSD can directly bill permitted IUs and potentially
permitted IUs of the city's sewer system for the District's
Industrial Permit Fees.
4
F:\DMS\MC.DIR\0039294.03
4. Industrial User Survey
CCCSD periodically performs full-service area IU surveys which
includes the City of Clayton's sewer service area. The City
of Clayton shall provide water consumption information to the
extent such information is available to the city and business
licensing information, including name, address, and type of
business for each affected user. Because of additional.
concern regarding industrial and hazardous waste and its
control, it is likely that CCCSD will include in future
industrial permits, businesses such as automotive repair
facilities, photoprocessors, and drycleaners.
5. Notification
All notices or correspondence to either party by the other
concerning this MOU shall be delivered or mailed to such
parties' representative as noted below at their respective
addresses.
DISTRICT:
Planning Division Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
5 F:\DMS\MC.DIR\0039294.03
CITY OF CLAYTON:
Clayton City Manager
P. O. Box 280
Clayton, CA 94517
6. Emergency
Where a discharge of wastewater reasonably appears to present
an imminent danger to the health and welfare of persons or
presents or may present an imminent danger to the environment
or threatens to interfere with the operation of the wastewater
treatment system, the City of Clayton and the District may
immediately initiate steps to identify the source of the
discharge and to halt or prevent said discharge.
If the City has knowledge, the District shall be immediately
informed of any sewer system bypass, spill, slug discharge, or
accident in the city's sewer service area which has the
potential to affect the District's treatment plant operations
or pass through the plant to the receiving waters. During
office hours, the City shall notify the Planning Division
Manager or, in his absence, the Associate Engineer in charge
of Source Control. The Shift Supervisor shall be notified at
689-3894 during non-office hours. The location and duration
of discharge, composition of the substance and any dangerous
6
F:\DMS\MC.DIR\0039294.03
properties, concentration and volume, and immediate corrective
actions taken, if any, shall be given in this notification.
7. Additional Information
In order to assure accuracy of information, the city shall
submit to the District a current City of Clayton sewer system
map with an annual update. The following information shall
also be provided by the City of Clayton in order that CCCSD
can maintain information in current forms:
a. Listings of businesses that may be regulated by Title 10
(Source Control) of the District's Code.
b. Municipal Code sections which deal with source control
and permitting of businesses which may have discharges
regulated by Title 10.
c. Connection fees and sewer service charges.
d. Standard specifications.
e. Interjurisdictional agreements dealing with sewer service
and/or source control.
8. Source Control Investigations
Although it is recognized that the City of Concord maintains
the City of Clayton's sewers, the city of Clayton will
cooperate in any investigations of illegal dischargers and
7
F:\DMS\MC.DIR\0039294.03
will supply or will ensure that the City of Concord supplies
equipment, staff, and records where appropriate to assist in
such investigations. The District will provide technical
advice and direction, samplers, flow meters, and chemical
analyses when required. If needed, the City will provide or
will ensure that. the City of Concord provides staff and
equipment to enter manholes, dye testing, smoke testing, sewer
cleaning, and television inspection. The District will
provide the City with reasonable advance notice of the need
for City assistance, together with an indication of the amount
of manpower required and the anticipated duration of such
assistance.
9. Commercial Users and Industries
All potential new IUs in the City of Clayton's sewer service
area, or any business requesting a one-time discharge to the
City of Clayton's sewer system, shall be referred to the
District during the plan review process in order to evaluate
the applicability of an Industrial Wastewater Discharge
Permit. The District shall have the authority to require any
additional devices it determines necessary for an IU to comply
with source control regulations. Such devices may include
samplers, flow meters, pH adjustment, and other pretreatment
equipment.
8
F:\DMS\MC.DIR\0039294.03
In addition, information such as water consumption (to the
extent the Contra Costa Water District makes the information
available) and business licensing shall be routinely submitted
to the District for review.
10. Grease Traps
The City of Clayton will ensure that the City of Concord will
continue to provide requirements for the specification of
grease traps and interceptors for restaurants, vehicle service
facilities, etc. within the City of Clayton's sewer service
area to the same extent Concord so provides within the City of
Concord's sewer service area. The District will provide the
City of Clayton with assistance in this area upon request.
11. Enforcement
The City, by amendment to the Clayton Municipal Code, will
delegate to the District full authority to conduct enforcement
action against any user wi thin the City of Clayton sewer
system regarding violations of Title 10 of the District's
Code, which the City will incorporate into its Municipal Code.
Enforcement actions which the District has the authority to
impose include: civil penalties, fines, orders, revocation of
permit, termination of wastewater service, other action as
9
F:\DMS\MC.DIR\0039294.03
defined by the District's Code and/or any other enforcement
action available at law.
The District may seek injunctive relief against any IU
contributing to an emergency condition as may be provided for
at law or within the District's Code.
12. Reports
The District will provide the city copies of quarterly and
annual reports which are submitted to the state and the EPA
and current copies of District procedures, standard
specifications, and Source Control Ordinance.
13. Sewer Service Termination
Prior to the District terminating sewer service for a City of
Clayton user pursuant to Title 10, the City will be informed
by the District of the facts of the enforcement action. The
City's comments, if any, will be fully considered by the
District before any final action is taken.
10
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14. outside Jurisdictions
If there exists now or in the future any IU discharging to the
city's sewer system, but located within an unincorporated
area, then the City shall initiate negotiations with and
endeavor to enter into an agreement with the affected outside
jurisdiction. Such agreement shall be substantially
equivalent to the agreements between the City and the District
regarding source control and be jointly executed by the City,
the District, and the outside jurisdiction. If the outside
jurisdiction refuses to negotiate and execute an agreement
with the City, then the City shall not permit the IU to
connect to the City's sewer system, unless such refusal is
prohibited by law, and the IU has entered into an Industrial
User Permit Agreement with the District and the City. The
Industrial User Permit Agreement shall contain terms and
conditions substantially equivalent to or more stringent than
the District's industrial discharge permits for similar
dischargers.
15. Changes to Ordinance
The City of Clayton will adopt the provisions of Title 10 of
the District's Code and the District's local limits and will
authorize CCCSD to enforce the provisions of the Code within
the City of Clayton to the same extent CCCSD enforces the Code
11
F:\DMS\MC.DIR\0039294.03
within the District.
The District and the City of Clayton
shall periodically (at a minimum of every five years) review
their respective codes and jointly draft and consider the
adoption of, when appropriate, equivalent amendments to their
respective codes to ensure the effective administration and
operation of the pretreatment program. Whenever the District
becomes aware of a problem with the pretreatment program which
can be mitigated by a change in the code or the District's
local limits, the District may draft an amendment to Title 10
of the District's Code or the District's local limits. The
City of Clayton will promptly consider the adoption of such
amendment.
16. Inspection
Any authorized officer or employee of the District may enter
and inspect at any reasonable time any part of the City of
Clayton's sewer system. The right of entry and inspection
shall extend to public streets, easements, and the City's
property within which the system is located. Additionally, to
the extent the District or City is authorized by law, the
District shall be permitted to enter onto private property to
inspect industrial waste dischargers. The right of inspection
shall include on-site inspection of pretreatment and sewer
facilities, observation, measurement, sampling, testing, and
access to (with the right to copy) all pertinent records
12
F:\DMS\MC.DIR\0039294.03
located on the premises of the IU. Except in cases of
emergency, the District shall provide the city of Clayton with
reasonable notice of its intent to make inspections of the
City of Clayton's property.
17. Indemnification
District shall indemnify, defend, and hold harmless the City
of Clayton against and from any and all claims or suits for
damages or injury arising from District's performance of this
Agreement or from any acti vi ty , work, or thing done or
permitted by District in conjunction with the performance of
this Agreement and the administration and enforcement of the
District's Code, and shall further indemnify, defend, and hold
harmless City against and from any and all claims or suits
arising from any breach or default of' any performance of any
obligation of District hereunder, and against and from all
costs, reasonable attorney fees, expenses and liabilities
arising from any claim or any action or proceeding brought
within the scope of this indemnification. This
indemnification agreement does not extend to any claim or suit
arising out of the City of Clayton's sole or active negligence
or willful misconduct.
City of Clayton shall indemnify, defend, and hold harmless
District against and from any and all claims or suits for
13
F:\DMS\MC.DIR\0039294.03
damages or injury arising from City's (Clayton's) sewering
responsibilities and actions, other than for those obligations
and actions for which the District is responsible to undertake
pursuant to this Agreement, or from any activity, work, or
thing done or permitted by City in conjunction with the
performance of the City's obligations under this Agreement,
and shall further indemnify, defend, and hold harmless
District against and from any and all claims or suits arising
from any breach or default of any performance of any
obligation of City hereunder, and against and from all costs,
reasonable attorney fees, expenses and liabilities arising
from any claim or any action or proceeding brought within the
scope of this indemnification. This indemnification agreement
does not extend to any claim or suit arising out of the
District's sole or active negligence or willful misconduct.
18. Terms
The terms of this MOU may be amended only by written agreement
of the parties. In any event, this MOU shall be reviewed and
revised, as necessary, at least every five years.
14
F:\OMS\MC.OIR\0039294.03
Sianatures to Aareement
Signed and entered into this
1992.
CENTRAL CONTRA COSTA SANITARY DISTRICT
day of
Board President
CITY OF CLAYTON
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Mayor /,/ /
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-----
15
F:\DMS\MC.DIR\0039294.03
I HEREBY CERTIFY that the foregoing Memorandum of Understanding was
duly and regularly executed by Gregg Manning , known
to me to be the Mayor of the City of Clayton on the 20th day of
October , 1992.
~~~_/
City Clerk
~
Approved As To
City Attorney
Approved As To Form
District Counsel
PD/BRANDENBURG/CLAYTON.MOU
16
F:\DMS\MC.DIR\0039294.03
PAGE 1 OF 1
NO.
5. ENGINEERING a.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH JAMES M. MONTGOMERY
CONSULTING ENGINEERS, INC. FOR PREDESIGN OF THE
ULTRAVIOLET DISINFECTION PROJECT, DISTRICT
PROJECT NO. 20100
DATE
January 29, 1993
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
Douglas J. Craig
Senior En ineer
ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief
Engineer to execute a professional services agreement in an amount greater than $50,000.
BACKGROUND: In June 1992 the Disinfection Facilities Plan was completed. The Facilities Plan
evaluated several alternative methods of disinfection but concluded that the two most viable
methods of disinfection are ultraviolet (UV) light and chlorination. UV disinfection has many
inherent safety advantages over chlorination but has not been used to date for large-scale
wastewater applications in California. The Facilities Plan recommended that a pilot-scale study
be conducted on UV disinfection to define the UV dosage and other pertinent design criteria.
The pilot study was completed and a draft report was issued in December 1992.
The next step is to complete the predesign. The predesign will define the layout and location
of the UV facilities and will develop the design concepts and details for electrical power supply,
instrumentation and control, structural and hydraulic considerations, and facilities necessary for
maintenance and cleaning of the UV lamps.
A preliminary estimate of the total project cost for the UV disinfection system is $17,700,000.
A cost-reimbursement agreement for the predesign work with a cost ceiling of $149,000 has
been negotiated with James M. Montgomery Consulting Engineers, Inc. (JMM). JMM was
selected to complete the predesign based on its successful completion of the Disinfection
Facilities Plan and its performance on the pilot UV study.
The UV Disinfection Project is included in the 1992-93 Capital Improvement Budget (CIB) on
pages TP-7 and TP-8 under the title "Disinfection Facility Improvements."
Following this predesign, the District will conduct an environmental evaluation of the project.
Depending on the outcome of that evaluation, the project may be exempt from the California
Environmental Ouality Act (CEOA) or may require a Negative Declaration or an Environmental
Impact Report. The appropriate CEOA documentation will be prepared by the District or an
outside consultant at that time.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement
with James M. Montgomery Consulting Engineers, Inc. for predesign of the Ultraviolet
Disinfection Project, District Project No. 20100.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DJC
WEB
RAB
INITIATING DEPT.lDIV.
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1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF 19
BOARD MEETING OF
February 4, 1993
NO.
9. BUDGET AND FINANCE a.
SUBJECT
DATE
RECEIVE THE 1992-1 993 OPERATIONS AND MAINTENANCE
BUDGET REVIEW FOR THE SIX MONTHS ENDED
DECEMBER 31, 1992
F
TYPE OF ACTION
RECEIVE BUDGET
REVIEW
SUBMITTED BY
INITIATING DEPT.lDIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: A report of the results of a comparative review of actual and budgeted Operations and
Maintenance (O&M) revenues and expenses for the first six months of the 1 992-1993 fiscal
year is provided in this Position Paper.
BACKGROUND: A comparison of actual and budgeted District O&M revenues and expenses
for the six months ended December 31, 1992, and projected revenues and expenses for the
fiscal year ending June 30, 1993 is summarized below:
Six Months Ended December 31. 1992 Fiscal Year Ending June 30. 1993
Variance Variance
Favorable < Unfavorable > Favorable < Unfavorable >
Actual Budget Amount '*' Projected Budget Amount '*'
Revenues
Sewer Service
Charges $11.423,857 11,579,900 <156.043> < 1.2> 22.551,300 22.623,200 <71,900> <0.3>
City of Concord 1.007,980 1,006,000 1,980 0.2 4.299,700 4.1 95,000 104,700 2.5
Other 869.480 982.650 <113.190> <11.4> 1.368.200 1.700,200 <332,000> <19.5>
Total Revenues 13.301,297 13,568.550 <267.253> <1.9> 28.219.200 28.518.400 < 299,200> <1.0>
Expenses
Administrative 2.036,538 2,098.238 61,700 2.9 4,317,914 4.377,201 59,287 1.4
Engineering 1,669,280 1,806,950 137,670 7.6 3,808,808 3.701,735 92,927 2.5
Collection
System Opera. 2.314.418 2.425.750 111,332 4.6 4,718.459 4.810,529 92,070 1.9
Plant Opers. 6,369,784 6,734,599 364.815 5.4 12.841.777 13.085,804 444,027 3.4
Pumping Stn's 619,257 804,978 185.721 23.1 1.395,205 1.533.447 138.242 9.0
Total Expens.. 13.009,277 13,870,515 861.238 6.2 26.682.163 27.508.716 826.553 3.0.
Surplus < Deficit > $ 292,020 <301,965> 593.985 196.71 1.537,037 1,009,684 527,353 52.2
Reserves-End of Year (Beginning of Year Reserves as of June 30. 1992 is $1.767.4551: $2.695.492 111
(11 Reserves shown reflect a reduction of $609,000 by Board action representing the $4.44 addition to the Sewer Service Charge for funding capital equipment
purchases.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATI,NG DEPT.lDIV.
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1302A-7/91
PM
SUBJECT
RECEIVE THE 1992-1993 OPERATIONS AND MAINTENANCE
BUDGET REVIEW FOR THE SIX MONTHS ENDED
DECEMBER 31, 1 992
PAGE
DATE
2 OF
19
February 1, 1 993
Based on the results of the first six months of the 1992-1993 fiscal year, projections have been
made of revenues and expenses for the full fiscal year. District revenues are projected to total
$28,219,200 for the fiscal year, which are $299,200 or 1.0 percent, lower than budgeted
revenues of $28,518,400. Explanations of major variances between projected, or actual,
revenues and budgeted revenues for the fiscal year and the six month period are presented in
Attachment I.
District expenses are projected to be $26,682,163 for the fiscal year, which are less than
budgeted expenses of $27,508,716 by $826,553 or 3.0 percent. Variances between
projected, or actual, expenses and budgeted expenses for the fiscal year and the six month
period are described by major expense categories on Attachment II. Explanations of major
overexpended or underexpended accounts are provided by department on Attachment III.
RECOMMENDATIONS: Receive the 1992-1993 Operations and Maintenance Budget Review
for the six months ended December 31, 1992, and provide comments and guidance to District
staff .
ADS/Pos Pap#1/6MOO&M.Frm
13028-7/91
Attachment I
CENTRAL CONTRA COSTA SANITARY DISTRICT
REVENUE ACCOUNT VARIANCE EXPLANATIONS
FOR THE SIX MONTHS ENDED DECEMBER 31, 1992
AND FISCAL YEAR ENDING JUNE 30, 1993
SIx ......... Irnded December 31, 1112 ...... V.. &IlInt June 30,1883
v...... Verience
FII___< ....--...> ............ < Unfaov........ >
A..... ........ A...- " ~ed ........ Amount "
Sewer Servic.
Cherg. 111 11,423,857 11,578,800 < 1511,043> < 1.2> 22,551,300 22,823,200 <71,800> <0.3>
Service Cherg.. .
Concord 12) 1,007,980 1,006,000 1,980 0.2 4,299,700 4,195,000 104,700 2.5
S.wer Repeir. 13) 17,398 7,650 9,748 127.4 30,000 15,300 14,700 911.1
Other Servic.
Cherg.. (4) 54,881 7,900 411,981 594.7 114,900 124,700 <9,800> <7.9>
Fr."chi.. F... (5) 531,197 578,000 <411,803> <8.0> 484,700 578,000 < 93,300> < 111.1 >
N.w Industry
P.rmit F... (ll) 15,ll57 88,500 <72,843> <82.2> 68,300 242,300 <174,000> <71.8>
L.... Rent"
Incom. (71 57,664 41,000 16,664 40.6 139,900 86,300 53,600 62.1
Building PI."
R.vi.w F... (8) 9,008 -. 9,008 - 20,000 - 20,000 -
Int.rest Incom. (91 32.864 95.700 < 62.836 > <65.6> 154.400 280.000 <125.600> <44.9>
13,150,506 13,404,650 <254,144> < 1.9> 27,863,200 28,144,800 <281,600> < 1.0>
All Other Account. 150.791 163.900 <13.109> <8.0> 356.000 373.600 < 17.600> < 4.7>
Tot" R.venu.. 13301297 13568550 <267253> < 1.9> 28219200 28518400 <299.200> < 1.0>
Variance EXDlanations:
( 1) Sewer Service Charges for the first six month period were $156,043 less than budget as a result
of lower than anticipated water consumption by commercial accounts. Greater than anticipated
revenues from adjustments to residential accounts are projected to reduce the budget
underrealization to $71,900 for the fiscal year.
( 2) Service Charges - Concord were $1,980 over budget for the first six month period; the payment
recorded in the first six months merely represents an advance payment of one-half of the billing
for the last half of the prior fiscal year. Projected revenues for the fiscal year are $104,700
greater than budget as a result of the effect of a higher than budgeted flow factor for the City
of Concord.
Page 3 of 19
( 3) Sewer Repairs were $9,748 over budget for the first six month period primarily due to increased
underground construction activity causing more instances of sewer damage than anticipated.
Projected revenues are anticipated to be $14,700 greater than budget for the fiscal year.
( 4) Other Service Charges, consisting of sewer service charges to St. Mary's College and the
Concord Naval Weapons Station, were $46,981 over budget for the first six month period due
to invoices budgeted in January actually being recorded in December. Projected revenues for the
fiscal year are $9,800 less than budget as a result of lower than anticipated water consumption.
(5) Franchise Fees are billed to franchised refuse collectors annually in the first six month period
based on a projection of District expenses to administer the franchise agreements, with an
adjustment recorded in June to reflect actual expenses for the fiscal year. The projected fees for
the fiscal year are less than budget by $93,300 reflecting lower than anticipated costs for solid
waste programs and administrative expenses related to refuse collection rate-setting.
(6) New Industry Permit Fees for the first six month period were $72,843 less than budget and are
projected to be $174,000 less than budget for the fiscal year primarily due to an inadvertent
omission in the budget.
( 7) Lease Rental Income for the first six month period is $16,664 greater than budget and is
projected to be $53,600 greater than budget for the fiscal year primarily due to the former owner
of the Imhoff Place light industrial complex unexpectedly extending the lease.
(8) The Building Plan Review Fees were developed and implemented after the 1 992-93 budgeting
process was completed. Consequently, this new fee has no budget and is projected to be
$20,000 for the fiscal year.
(9) Interest Income for the first six month period is $62,836 less than budget and is projected to be
$125,600 less than budget for the fiscal year primarily because of lower than anticipated interest
rates and lower inter-fund balances on which the interest income is based.
ADS/6MoBudget, 1992/92-6MoO&M.A 1
Page 4 of 19
Attachment II
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF ACTUAL AND BUDGETED O&M EXPENSES BY EXPENSE CATEGORY
FOR THE SIX MONTHS ENDED DECEMBER 31, 1992 AND THE FISCAL YEAR ENDING
JUNE 30, 1993
Six Months Ended Decentler 31, 1992 Fiscal Year Ending Jl.Ile 30, 1993
------------------------------------------------ ------------------------------------------------
Variance Variance
Favorable (Unfavorable) Favorable (Unfavorable
------------------------ ------------------------
Expense Category Actual Budget Amount " Projected Budget Amount "
--------------------- ------------------------------------------------ ------------------------------------------------
Salaries & Wages (1) $7,361,043 7,406,989 45,946 0.6 14,751,139 14,862,636 111,497 0.8
Benefits (2) 3,134,324 3,070,496 (63,828) (2.1) 6,572,012 6,266,470 (305,542) (4.9)
Util ties (3) 1,556,232 1,688,031 131,799 7.8 3,119,849 3,291,484 171,635 5.2
Chemicals (4) 499,021 556,918 57,897 10.4 1,051,000 1,084,200 33,200 3.1
Repairs & Maint. (5) 721,945 830,312 108,367 13.1 1,505,150 1,632,757 127,607 7.8
Hauling & Disposal (6) 231,614 273,643 42,029 15.4 470,100 576,702 106,602 18.5
Prof. & legal Servo (7) 128,647 134,669 6,022 4.5 269,922 273,180 3,258 1.2
Outside Services (8) 638,719 946,272 307,553 32.5 1,415,905 1,696,313 280,408 16.5
Materials & Supplies (9) 467,694 508,789 41,095 8.1 995,103 1,034,736 39,633 3.8
All Other 409,328 446,754 37,426 8.4 794,645 855,739 61,094 7.1
Total District
Expenses 15,148,567 15,862,873 714,306
4.5
30,944,825 31,574,217 629,392
2.0
Total Capitalized
Expenses (10) (2,139,298) (1,992,355) 146,943
7.4
(4,262,661) (4,065,501) 197,160
4.8
Net District
Expenses
$13,009,269 13,870,518
861,249
6.2
26,682,163 27,508,716
826,553
3.0
================================================ ================================================
Variance EXDlanations:
(1) Salaries and Wages:
The favorable variance of $45,946 for the six-month period is primarily due to
unfilled authorized positions, leaves without pay and State Disability Insurance
claims in the Administrative Department. The favorable variance of $111,497
projected for the fiscal year is primarily the result of not filling vacant positions and
reducing temporary seasonal help.
'page 5."of 19
(2) Employee Benefits:
The unfavorable variances of $63,828 for the six-month period, and $305,542
projected for the fiscal year are primarily the result of higher than anticipated
expenses for Workers' Compensation and Retirement costs. Additionally, accrued
compensated absence expense is projected to be $79,000 higher than budget.
(3) Utilities
The favorable variances of $131,799 for the six-month period, and $171,635
projected for the fiscal year are primarily the result of a favorable variance in the
Plant Operations Department's landfill gas expense due to lower Natural and
Landfill gas usage.
(4) Chemicals
The favorable variances of $57,897 for the six-month period, and $33,200
projected for the fiscal year are primarily the result of less than anticipated use of
sulphur dioxide and other chemicals in the wastewater collection and treatment
processes.
(5) Repairs and Maintenance
The favorable variances of $108,367 for the six-month period, and $127,607
projected for the fiscal year are primarily the result of delays in certain collection
system outside repair work, and plant operations maintenance projects being
deferred.
(6) Hauling and Disposal
The favorable variances of $42,029 for the six-month period, and $106,602
projected for the fiscal year are primarily the result of reductions in Ash Removal
rates, along with reduced Sludge and Grit Disposal expenses.
(7) Professional and Legal Services
The minor favorable variances of $6,022 for the six-month period, and $3,258
projected for the fiscal year are primarily the result of reduced expenses for
Professional Services and Board Legal Services offset by the need for labor counsel
services related to arbitrations, and legal services related to solid waste matters.
(8) Outside Services
The favorable variances of $307,553 for the six-month p.eriod, and $280,408
projected for the fiscal year are primarily the result of the following departmental
explanations:
Page 6 of 19
Administrative
Other Public Agency Services expense is $24,000 underexpended for the six-
month period due to a lower than expected billing by Contra Costa County of its
1992-1993 ad valorem tax administration fee.
Recruitment expense is projected to be $15,000 underexpended for the fiscal year
primarily because of a lesser use of personnel recruiting firms than budgeted and
deferring recruitment.
Technical Services expense is projected to be $40,000 underexpended for the
fiscal year due to reduced scope of work in the solid waste area.
Enaineerina
Technical Services expense is lower than budget for the first six-month period by
$30,528 and is projected to be $47,100 underexpended for the fiscal year,
primarily because some consulting services were deferred.
Collection Svstem Ooerations
Technical Services expense is $3,111 overexpended for the first six-month period
and is projected to be $18,160 overexpended for the fiscal year primarily because
of increased use of temporary agency personnel.
Plant Qoerations
Technical Services expense is $151,347 underexpended for the first six-month
period and is projected to be $149,620 underexpended for the fiscal year, primarily
because of delays in treatment plant permit negotiations, process studies and
training material conversion, and elimination of the need to provide furnace test
data for an Environmental Protection Agency (EPA) Permit.
(9) Material and Supplies
The favorable variance of $41,095 for the six-month period, and $39,633
projected for the fiscal year are primarily the result of the elimination of
discretionary budget items, and overestimating the demand for safety supplies.
(10) Total Capitalized Expenses
The favorable variances of $146,943 for the six month period, and $197,160
projected for the fiscal year are primarily the result of a higher than anticipated
level of Engineering, CSO, and Plant Department's staff effort applied to capital
projects, increases in productivity, improvements in work scheduling, and greater
than anticipated work on sewer renovation capital projects.
~age 7 of 19
Attachment III
CENTRAL CONTRA COSTA SANITARY DISTRICT
EXPENSE ACCOUNT VARIANCE EXPLANATIONS FOR THE SIX MONTHS ENDED
DECEMBER 31, 1992
ADMINISTRATIVE DEPARTMENT
Six-Month Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1992 totaled $2,036,540 and were $61,698 less than budgeted expenses
of $2,098,238. The 2.9 percent underexpenditure is primarily the result of the following
expense account variances:
Salaries and Wages - Management and Non-Management expenses of $970,562
are 40,647 less than budgeted expenses of $ 1 ,011,209 for the six-month period
primarily because of an unfilled position in the Risk Management and Safety
Section, leave of absence without pay for an employee on pregnancy disability
leave, and a salary offset caused by State Disability Insurance (501) payments to
two employees.
This account is projected to be $76,751 underexpended for the fiscal year.
Directors' Fees and Expenses of $ 1 2,722 are $6,728 less than budgeted expenses
of $ 19,450 for the six-month period primarily because of a lower than anticipated
number of Board Members attending conferences and fewer special Board
meetings scheduled during the first six months.
This account is projected to be $2,000 underexpended for the fiscal year.
Telephone expenses of $22,280 are $5,240 higher than budgeted expenses of
$ 1 7,040 for the six-month period primarily because of higher usage of the service
and an unanticipated increase in the phone rates.
This account is projected to be $ 1 0,000 overexpended for the fiscal year.
Janitorial and Refuse Removal expenses of $25,525 are $5,425 higher than
budgeted expenses of $20,100 for the six-month period primarily because of a
cost increase caused by adding janitorial services for the office facilities now
existing in the HOB basement, and performing quarterly carpet shampooings to
maintain carpet life instead of semi-annual shampooings.
This account is projected to be $7,000 overexpended for the fiscal year.
Page 8 of 19
Professional Services expenses of $33,608 are $10,492 less than budgeted
expenses of $44,100 for the six-month period primarily because of lower costs for
the District's annual audit and the Wellness Program provider charges being less
than anticipated.
This account is projected to be $12,000 underexpended for the fiscal year.
Legal Services - Board expenses of $7,681 are $6,819 less than budgeted
expenses of $14,500 for the six-month period primarily because of a lower than
anticipated incidence of Board-level issues requiring legal work.
This account is projected to be $12,000 underexpended for the fiscal year.
Legal Services - Staff expenses of $62,883 are $30,833 higher than budgeted
expenses of $32,050 for the six-month period primarily because of a greater than
anticipated need for legal services related to solid waste issues and personnel
related issues.
This account is projected to be $40,800 overexpended for the fiscal year.
Technical Services expenses of $102,495 are $56,815 less than budgeted
expenses of $159,310 for the six-month period primarily because of reductions in
the scope of the Backyard Composting and the Customer Satisfaction Survey
programs.
This account is projected to be $40,000 underexpended for the fiscal year.
Other Public Agency Services expenses of $71,710 are $21,390 less than
budgeted expenses of $93,100 for the six-month period primarily because of a
lower than anticipated charge from Contra Costa County for collecting the Sewer
Service Charges on the tax rolls and not receiving a bill from the Contra Costa
Solid Waste Authority for the District's portion of the operating expenses in the
first six months.
This account is projected to be $24,000 underexpended for the fiscal year.
Reprographic Services expenses of $9,361 are $4,489 less than budgeted
expenses of $13,850 for the six-month period primarily because of the District's
backyard composting project being deferred to the next six months.
This account is projected to be equivalent to budget for the fiscal year.
Recruitment expenses of $9,172 are $10,328 less than budgeted expenses of
$19,500 for the six-month period primarily because of a lower level of recruitment
activity than anticipated.
This account is projected to be $15,000 underexpended for the fiscal year.
Page 9 of 19
Postage and Mailing Services expenses of $8,149 are $2,716 less than budgeted
expenses of $10,865 for the six-month period primarily because of not using a
postage/mailing service for distribution of the Automated Collection mailer.
This account is projected to be $1,000 underexpended to budget for the fiscal
year.
Technical Training, Conferences and Meetings expenses of $9,359 are $3,001 less
than budgeted expenses of $12,360 for the six-month period primarily because of
general reduction in these expenses by the staff.
This account is projected to be $5,000 underexpended for the fiscal year.
Election expenses of $67,609 are higher for the six-month period primarily because
election expenses were incurred in December, but budgeted in January. The
County's Election Department did not give the District timely notice that we would
have to pay additional charges of $22,000, previously paid by the State, related
to absentee ballots.
This account is projected to be $22,609 overexpended for the fiscal year.
Capitalized Salaries expenses of $6,589 are $1,411 underrealized as compared to
budgeted expenses of $8,000 due to a reduction in the charging-out of print
shop's labor charges for annual report, solid waste, and capital projects.
This account is projected to be $2,000 underrealized for the fiscal year.
Fiscal Year Proiection:
The Administrative Department's operation and maintenance expenses are projected to
be $59,287 underexpended for the fiscal year ending June 30, 1993, as a result of:
underexpenditures in Salaries and Wages of $76,751, Directors' Fees and Expenses of
$2,000, Repairs and Maintenance of $5,000, Outside Services of $88,970, Materials and
Supplies of $2,000, and Other Expenses of $1,341, totalling $176,062. Accounts
projected to be overexpended include Employee Benefits of $59,563, Utilities of $10,000,
Janitorial and Refuse Removal of $7,000, and Professional and Legal Services of
$16,800, totalling $93,363. Netting the total projected underexpended amount of
$176,062 against the $93,363 total overexpended amount less the projected unrealized
variance of $23,512 for Capitalized Accounts and Charge-Outs, results in the total
projected underexpenditure of $59,287 for the department.
ENGINEERING DEPARTMENT
Six Month Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1992 totaled $1,669,278 and were $137,672 less than budgeted
p.age 10 of 19
expenses of $1,806,950. The 7.6 percent underexpenditure is primarily the result of the
following expense account variances:
Salaries and Wages - Management and Non-Management expenses of $2,106,331
are $5,411 higher than budgeted expenses of $2,100,920 for the six-month period
primarily because no vacancies exist in the Planning and Plant Engineering
Divisions; this account, however, was budgeted assuming some vacancieswould
occur. Vacancies are anticipated to occur in the last half of the year.
This account is projected to be $9,515 underexpended for the fiscal year.
Legal Services - Staff expenses of $27,541 are $9,478 less than budgeted
expenses of $37,019 for the six month-period primarily because the Department
is trying to control expenses to meet the budget reduction goal, although more
work is anticipated in the second half of the fiscal year.
This account is projected to be $ 7,1 99 underexpended for the fiscal year.
Technical Services expenses of $65,082 are $30,528 less than budgeted
expenses of $95,610 for the six-month period primarily because some budget
items, such as the Source Control Master Plan and Total Quality Management
Consultant, were eliminated to meet the budget reduction goal. Some work was
capitalized (e.g., split plant flow) and some work budgeted in the first half of the
year, such as use of a property rights consultant firm and a master specification
consultant, have been reduced in scope and now are anticipated to occur during
the second half.
This account is projected to be $47, 1 00 underexpended for the fiscal year.
Reprographic Services expenses of $6,951 are $2,410 less than budgeted
expenses of $9,361 for the six-month period primarily because work budgeted in
the first half of the fiscal year, such as Standard Specifications and the mapping
conversion for the CADD System, is now expected to occur during the second
half.
This account is projected to be $1,040 underexpended for the fiscal year.
Office Expense expenses of $19,911 are $4,351 less than budgeted expenses of
$24,262 for the six-month period primarily because some discretionary budget
items were eliminated to meet the budget reduction goal and some expenses
budgeted in the first half of the fiscal year now are expected to occur in the
second half.
This account is projected to be $4,719 underexpended for the fiscal year.
Rents and Leases expenses of $10,610 are $5,338 less than budgeted expenses
of $15,948 for the six-month period primarily because a reduction in copier use
Page 11 of 19
has resulted in reduced charges and rental of a new copier for the Garden level
was deferred.
This account is projected to be $8,724 underexpended for the fiscal year.
Technical Training, Conferences, and Meetings expenses of $18,928 are $8,960
less than budgeted expenses of $27,888 for the six-month period primarily
because more conferences and seminars are scheduled in the second half.
This account is projected to be equivalent to budget for the fiscal year.
Capitalized Salaries expenses of $836,703 are $47,068 overrealized compared to
budgeted expenses of $789,635 for the six-month period primarily because more
staff work is occurring on capital projects than originally anticipated. This
additional work is due to full staffing in the Planning and Plant Engineering
Divisions, an increase in productivity, and improvements in work scheduling.
This account is projected to be $36,624 overrealized for the fiscal year.
Fiscal Year Proiection:
The Engineering Department's operations and maintenance expenses are projected to be
$92,927 underexpended for the fiscal year ending June 30, 1993 as a result of:
underexpenditures in Salaries and Wages of $9,515, Repairs and Maintenance of $4,885,
Professional and legal Services of $ 7,199, Outside Services of $48,140, and other
expenses totalling $85,578. Accounts projected to be overexpended include Employee
Benefits of $87,910, Utilities of $1,953, and Materials and Supplies of $797, totalling
$90,660. Netting total projected underexpenditures of $85,578 against projected
overexpenditures of $90,660, along with the projected overrealization of Capital Accounts
and Charge-Outs of $98,009, results in the total department underexpenditure of
$92,927.
CSO DEPARTMENT
Six Month Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1992 totaled $2,314,419 and were $111,331 less than budgeted
expenses of $2,425,750. The 4.6 percent underexpenditure is primarily the result of the
following expense account variances:
Salaries & Wages - Management and Non-Management expenses of $1,427,117
are $16,138 higher than budgeted expenses of $1,410,979 for the six-month
period primarily because of extended seasonal help through December.
This account is projected to be $19,178 overexpended for the fiscal year.
.Page 12 of 19
Electrical expenses of $10,648 are $2,852 less than budgeted expenses of
$13,500 for the six-month period primarily because of a reduction in costs when
offices were consolidated.
This account is projected to be $5,000 underexpended for the fiscal year.
Telephone expenses of $6,654 are $3,894 less than budgeted expenses of
$10,548 for the six-month period primarily because of overestimated telephone
costs.
This account is projected to be $5,864 underexpended for the fiscal year.
Outside Vehicle & Equipment Repairs expenses of $21,090 are $13,410 less than
budgeted expenses of $34,500 for the six-month period primarily because the
original budget anticipated major overhauls on two trucks, which were
accomplished in-house at a substantial cost savings.
This account is projected to be $10,000 underexpended for the fiscal year.
Outside Repairs & Maintenance expenses of $64,813 are $20,829 less than
budgeted expenses of $85,642 for the six-month period primarily because
anticipated paving costs have not been incurred. This account will continue to be
underexpended as some of the high priority work will be accomplished using
District crews.
This account is projected to be $45,600 underexpended for the fiscal year.
Janitorial & Refuse Removal expenses of $13,845 are $3,747 higher than
budgeted expenses of $10,098 for the six-month period primarily because of
underestimating the cost of garbage service.
This account is projected to be $5,000 overexpended for the fiscal year.
Outside Safety Services expenses of $5,778 are $6,216 less than budgeted
expenses of $11,994 for the six-month period primarily because of training goals
being met using an in-house trainer.
This account is projected to be $5,250 underexpended for the fiscal year.
Safety Supplies expenses of $6,737 are $5,239 less than budgeted expenses of
$11,976 for the six-month period primarily because of overestimating the demand
for safety supplies for the first six months.
This account is projected to be $ 7 ,300 underexpended for the fiscal year.
Rents & Leases expenses of $16,873 are $10,164 less than budgeted expenses
of $27,037 for the six-month period primarily because the need for rental
equipment for emergencies did not materialize.
P,age 13 of 19
This account is projected to be $9,200 underexpended for the fiscal year.
Public Agency Fees expenses of $7,558 are $2,764 higher than budgeted
expenses of $4,794 for the six-month period primarily because of an increase in
inspection fees from public agencies.
This account is projected to be $ 7 ,000 overexpended for the fiscal year.
Capitalized Salaries expenses of $100,656 are $32,148 overrealized as compared
to budgeted expenses of $68,508 for the six-month period primarily because of
performing greater than anticipated work on the sewer renovation capital projects.
This account is projected to be $ 51 ,664 overrealized for the fiscal year.
Fiscal Year Proiection:
The Collection System Operations Department's operations and maintenance expenses
are projected to be $92,070 underexpended for the fiscal year ending June 30, 1993, as
a result of: underexpenditures in Utilities of $12,364, Repairs and Maintenance of
$61,270, Professional and Legal Services of $5,859, Materials and Supplies of $19,600
and other expenses of $4,450, totalling $103,543. Accounts projected to be
overexpended are Salaries and Wages by $19,178, Employee Benefits by $77,746,
Janitorial and Refuse Removal by $2,500 and Outside Services by $12,110 totalling
$111,534. Netting the projected underexpenditures of $103,543 against
overexpenditures of $111,534 along with the $100,061 projected overrealized amount
of Capitalized Accounts and Charge-Outs, results in the department total underexpended
amount of $92,070.
PLANT OPERATIONS DEPARTMENT
Six-Month Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1992 totaled $6,369,785 and were $364,814 less than budgeted
expenses of $6,734,599. The 5.4 percent underexpenditure is primarily the result of the
following expense account variances:
Salaries and Wages - Management and Non-Management expenses of $ 2,604,304
are $22,940 less than budgeted expenses of $2,627,244 for the six-month period
due to three months of vacancy for the Relief Operator III position and deferred
hiring of an Instrument Technician.
This account is projected to be $39,979 underexpended for the fiscal year.
Chlorine expenses of $32,302 are $4,392 higher than budgeted expenses of
$27,910 for the six-month period primarily because of an increase in the chlorine
residual setpoint over the anticipated residual numbers used during budgeting. This
reflects an increase in the use of chlorine for disinfection.
Page 14 of 19
This account is projected to be $8,180 overexpended for the fiscal year.
Lime expenses of $97,749 are $25,749 higher than budgeted expenses of
$72,000 for the six-month period primarily because of an increase in both the
amount of lime used over the amount budgeted and problems with controlling the
pH setpoint. The Sludge Stabilization Project will use "quick lime" during its
testing period.
This account is projected to be $26,000 overexpended for the fiscal year.
Sulfur Dioxide expenses of $100,537 are $18,399 less than budgeted expenses
of $118,936 for the six-month period primarily because the dechlorination process
has been flow-paced instead of using a fixed minimum amount. The ratio of sulfur
dioxide addition to effluent chlorine residual has also been lowered.
This account is projected to be $18,380 underexpended for the fiscal year due to
continued feed rate reductions offset by a cost increase.
Other Chemicals expenses of $52,778 are $19,178 higher than budgeted
expenses of $33,600 for the six-month period. This account tracks odor control
chemicals for the plant and is over budget due to low flows, warm weather, and
increased concern over septage odors.
This account is projected to be $20,800 overexpended for the fiscal year.
Land-Fill Gas expenses of $350,988 are $84,012 less than budgeted expenses of
$435,000 for the six-month period primarily because of lower gas usage than
expected. The variance from budget is due in part to a delayed furnace start-up
and an easier than expected transition from landfill gas to natural gas and back to
landfill gas during the move of the "gas yard" during the Headworks Project.
This account is projected to be $120,000 underexpended for the fiscal year.
Telephone expenses of $5,439 are $1,521 less than budgeted expenses of $6,960
for the six-month period primarily because maintenance upgrades did not occur
pending the new telephone system.
This account is projected to be $1,420 underexpended for the fiscal year.
Computer Maintenance expenses of $26,192 are $8,190 higher than budgeted
expenses of $18,002 for the six-month period primarily because of the purchase
of ancillary computer hardware (chart recorders), an unbudgeted maintenance
agreement for the printer, and additional expenses for the MUX Replacement
Project.
This account is projected to be $3,996 overexpended for the fiscal year.
Page 15 of 19
Ash Removal expenses of $94,212 are $42,288 less than budgeted expenses of
$136,500 for the six-month period primarily because of lower than budgeted rates
at Colusa county landfill and the repeal of an "out of county" surcharge for
materials taken there.
This account is projected to be $80,000 underexpended for the fiscal year.
Janitorial and Refuse Removal expenses of $28,465 are $4,790 higher than
budgeted expenses of $23,675 for the six-month period primarily because of
additional janitorial work in the plant areas that was not budgeted, such as trailers,
and the increase in garbage rates.
This account is projected to be $14,738 overexpended for the fiscal year.
Technical Services expenses of $204,463 are $151,347 less than budgeted
expenses of $355,810 for the six-month period primarily because of the delay in
furnace emission testing and the use of data from the furnace test work done on
our site, and the delay in treatment plant permit negotiations, process studies, and
training material conversion.
This account is projected to be $149,620 underexpended for the fiscal year due
to the elimination of the need to provide furnace test data this year for an
Environmental Protection Agency (EPA) permit.
Office Expense expenses of $15,465 are $4,737 higher than budgeted expenses
of $10,728 for the six-month period primarily because of minor items purchased
to facilitate the move back into the plant office area after remodeling.
This account is projected to be $5,044 overexpended for the fiscal year.
Operating Supplies expenses of $52,855 are $6,457 higher than budgeted
expenses of $46,898 for the six-month period primarily because of earlier than
anticipated purchases of nitrogen gas.
This account is projected to be equivalent to budget for the fiscal year.
Laboratory Supplies expenses of $51,454 are $7,835 higher than budgeted
expenses of $43,619 for the six-month period primarily because of an increase in
the amount of analysis done in the plant laboratory and the additional work done
on capital projects such as the UV pilot plant program and residential metals study.
This account is projected to be $ 8,759 overexpended for the fiscal year.
Safety Supplies expenses of $10,525 are $4,019 less than budgeted expenses of
$14,544 for the six-month period primarily because of a lower than anticipated
demand for some safety supplies and the requirement late last year to purchase
needed materials.
'page 16 of 19
This account is projected to be $9,088 underexpended for the fiscal year.
Maintenance Supplies expenses of $43,526 are $17,908 less than budgeted
expenses of $61,434 for the six-month period primarily because of the efforts of
the Maintenance Division to control this account.
This account is projected to be $17,868 underexpended for the fiscal year.
Rents and Leases expenses of $12,294 are $10,772 less than budgeted expenses
of $23,066 for the six-month period primarily because of a delay in several major
maintenance projects requiring outside rental equipment, such as major painting,
overhead piping work, and electrical substation maintenance.
This account is projected to be $11,132 underexpended for the fiscal year.
Public Agency Fees expenses of $32,969 are $46,575 less than budgeted
expenses of $79,544 for the six-month period primarily because of late billing of
annual fees by various agencies, the largest of which is the California Regional
Water Quality Control Board's Regional Monitoring Program.
This account is projected to be $25,044 underexpended for the fiscal year.
Capitalized Salaries expenses of $142,191 are $10,263 underrealized as compared
to budgeted expenses of $152,454 for the six-month period primarily because of
several small project delays. The Headworks, Field Telemetry Replacement and
Cogeneration projects should aid in meeting the budget.
This account is projected to be equivalent to budget.
Fiscal Year Proiection:
The Plant Operations Department's operations and maintenance expenses are projected
to be $444,027 underexpended for the fiscal year ending June 30, 1993 as a result of:
underexpenditures in Salaries and Wages of $39,979, Utilities of $140,718, Repairs and
Maintenance of $41,062, Janitorial and Refuse Removal of $115,262, Professional and
Legal Services of $7,000, Outside Services of $153,108, Materials and Supplies of
$13,357, and Other Expenses of $35,171, totalling $545,657. Accounts projected to
be overexpended include Employee Benefits by $77,365 and Chemicals by $30,000,
totalling $107,365. Netting total projected underexpenditures of $545,657 against
overexpenditures of $107,365, along with overrealized Capitalized Accounts and Charge-
Outs of $5,735, results in the total department's underexpenditure of $444,027.
PUMPING STATIONS
Six Month Review:
The departmental operations and maintenance expenses for the six months ended
December 31, 1992 totaled $619,256 and were $185,722 less than budgeted expenses
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--------------~,._---_..,'_._.-...__._---~-~._>._.,.,--..-..'..--...-.----...--.-"-,---------.----....-----.-
of $804,978. The 23.1 percent underexpenditure is primarily the result of the following
expense account variances:
Salaries and Wages - Non-Management expenses of $252,728 are $3,909 less
than budgeted expenses of $256,637 for the six-month period and is basically on
budget.
This account is projected to be $4,430 underexpended for the fiscal year.
Other Chemicals expenses of $100,237 are $72,935 less than budgeted expenses
of $173,172 for the six-month period primarily because of a normal wet weather
period and the increased efforts in cost control for chemicals, which included
different chemicals, higher set points for addition, and other technologies such as
air injection.
This account is projected to be $63,200 unexpended for the fiscal year.
Electrical expenses of $113,352 are $23,312 less than budgeted expenses of
$136,664 for the six-month period primarily because of low pumping stations'
flow of the electrical pumping system for the first six months.
This account is projected to be $27,906 underexpended for the fiscal year.
Telephone expenses of $5,941 are $1,559 lower than budgeted expenses of
$7,500 for the six-month period primarily due to the lowering of polling fees of the
telemetry system telephone lines that report Pumping Stations conditions to the
plant.
This account is projected to be $2,000 underexpended for the fiscal year.
General Repairs and Maintenance expenses of $26,472 are $5,718 less than
budgeted expenses of $32,190 for the six-month period primarily because of
deferred maintenance awaiting the completion of several Pumping Stations
modification projects and several major maintenance activities, such as major pump
overhauls, compressor repairs, and piping modifications.
This account is projected to be $2,540 underexpended for the fiscal year.
Outside Repairs and Maintenance expenses of $14,967 are $48,523 less than
budgeted expenses of $63,490 for the six-month period primarily because of the
delay of several major maintenance facility projects (landscaping, painting, siding,
etc.) awaiting dry weather.
This account is projected to be $12,850 underexpended for the fiscal year.
Operating Supplies expenses of $7,785 are $2,877 less than budgeted expenses
of $10,662 for the six-month period primarily because of a general decline in the
use of inventory items over last year.
Page 18 of 19
This account is projected to be $3,124 underexpended for the fiscal year.
Capitalized Salaries expenses of $9,366 are $6,270 overrealized compared to
budgeted expenses of $3,096 for the six-month period primarily because of
increased capital work within the pumping stations and the need to have personnel
present when Pumping Stations are operating or when contract work is in
progress.
This account is projected to be $8,820 overrealized for the fiscal year.
Fiscal Year Proiection:
The Pumping Stations' operations and maintenance expenses are projected to be
$138,242 underexpended for the fiscal year ending June 30, 1993, as a result of:
underexpenditures in Salaries and Wages of $4,430, Chemicals of $63,200, Utilities of
$30,506, Repairs and Maintenance of $15,390, Janitorial and Refuse Removal of $840,
Outside Services of $2,300, Materials and Supplies of $5,473, Other Expenses of
$2,293, and overrealized Capital Accounts and Charge-Outs of $16,768, less projected
overexpended Employee Benefits of $2,958.
ADS/6moBudget,1992/6MonVar.rpt
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