HomeMy WebLinkAboutAGENDA BACKUP 01-21-93
~ Central Contra Costa Sanitary ,Jistrict
~d~"1k BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER BOARD ~~Eri~~ry 21, 1993
NO.
4. CONSENT CALENDAR a.
SUBJECT
AUTHORIZATION FOR P.A. 93-1 (LAFA VETTE) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE
DISTRICT
DATE
January 12, 1993
TYPE OF ACTION
ACCEPT ANNEXAllON
FOR PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Dept.llnfrastructure Division
Parcel
No.
Area
Owner/Address
Parcel No. & Acreage
Remarks
Lead
Agency
93-1
Northeast
Lafayette
(44B6)
Davidon Development Co.
1600 S. Main St. #150
Walnut Creek CA 94596
365-170-24 (68.73 AC)
Property is being
subdivided into three
subdivisions (Nos. 7151,
7820, and 7821) with a
total of 81 single family
residential lots. The E.I.R.
for this project was
certified as complete on
February 12, 1991.
Contra
Costa
County
RECOMMENDATION: Authorize P.A. 93-1 to be included in a future formal annexation.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PAGE 1 OF 1
POSITION PAPER BOARDMEETI~Wuary 21,1993
NO.
4. CONSENT CALENDAR b.
DATE
January 8, 1993
SUBJECT
ACCEPT THE CONTRACT WORK FOR THE HAP
MAGEE PARK SEWER REPLACEMENT PROJECT IN
DANVILLE (DP 4921) AND AUTHORIZE THE FILING
OF THE NOTICE OF COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Tom Trice, Engineering Assistant
INITIATING DEPT.lDIV.
Engineering Dept./lnfrastructure Div.
ISSUE: Construction has been completed on the Hap Magee Park Sewer Replacement Project in
Danville (DP 4921), and the work is now ready for acceptance.
BACKGROUND: The District has an 8-inch sewer main located across the Town of Danville's Hap
Magee Park. A portion of the sewer including a manhole previously settled three (3) feet. The
remaining portion of the sewer was very flat and has been a continuous maintenance problem.
The Town of Danville is making improvements to the park, and replacement of the deficient sewer
had to be completed prior to the completion of the construction work at the park by Danville. This
project consists of installing a new sewer at a steeper slope and pressure grouting the ground
under a portion of the new sewer to prevent further settlement. This project was not included
in the 1992-93 Capital Improvement Budget.
On November 4, 1992, the Board authorized the award of a construction contract for the project
to D.R. Lemings Construction Company of Concord. A Notice to Proceed was issued on
November 18, 1992, with a specified completion date of January 25, 1993. The contract work
was substantially completed on December 23, 1992, and the new sewer was in full operation as
of that date. The remaining work consists of minor punch list items which do not affect the
project acceptance.
The total authorized budget for the project, including engineering design, consultant services,
District forces, testing services, etc. is $143,946. A detailed accounting of the project costs will
be provided to the Board at the time of project closeout. It is appropriate to accept the contract
work at this time.
RECOMMENDATION: Accept the contract work for the construction of the Sewer Replacement
Project at the Hap Magee Park Sewer Replacement Project in Danville (DP 4921) and authorize
the filing of the Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PAGE 1 OF 9
BOARD MEETING OF
January 21, 1 993
NO.
5. HEARINGS a.
SUBJECT
CONDUCT PUBLIC HEARING AND CONSIDER APPROVAL
OF A NEGATIVE DECLARATION AND THE COLLECTION
SYSTEM OPERATIONS (CSO) RECONFIGURA TION
PROJECT, DP 30023
DATE
Januar 14 1 993
TYPE OF ACTION
SUBMITTED BY
PUBLIC HEARING;
NEG. DEC. AND
A PR VAL
INITIATING DE PT JDIV.
Russell B. Leavitt, Planning Assistant
Engineering Department/Planning Division
ISSUE: Board approval of appropriate CEOA documentation is required prior to approval of the
CSO Yard Reconfiguration Project, DP 30023.
BACKGROUND: The proposed project involves reconfiguring portions of the District's CSO
corporation yard. This project is required to mitigate the impact of the pending loss of one acre
of land to Caltrans' 1-680/SR-24 interchange improvement project. The CSO corporation yard
includes offices, material and equipment storage, and__ maintenance facilities.
The proposed reconfiguration actions include relocating vehicle parking, materials storage, and
vehicle maintenance facilities, rerouting traffic flow within the yard, removing buildings affected
by the Caltrans' right-of-way acquisition, constructing replacement buildings, retaining walls, and
improvements to existing buildings, grading, paving, landscaping, and fencing.
The project proposes to amend the General Plan land use designation for the northwestern portion
of the site from "OF" (Office) to "PU" (Public/Semi Public) to provide a land use designation
consistent with the proposed use of this portion of the site as a vehicle maintenance facility. The
western portion of the site, fronting on Springbrook Road, would remain in the current "Office"
designation. The District also seeks a Conditional Use Permit so that the existing office and
corporation yard uses conform with the existing "C-G" (General Commercial) zoning district.
As Lead Agency, the District has conducted an Initial Study of the proposed project to determine
if the project may have a significant effect on the environment. Staff has concluded that the
Initial Study adequately, accurately, and objectively evaluates the environmental impacts of the
proposed project, and that a Negative Declaration is the appropriate document to address the
environmental effects of the project. The Initial Study is included as part of the proposed
Negative Declaration which has been distributed separately to the District Board of Directors.
The proposed Negative Declaration finds that there is no substantial evidence before the District
that the project may have a significant effect on the environment and that no mitigation measures
are needed other than those measures already incorporated into the project description. These
measures are discussed in the proposed Negative Declaration.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPTJDIV.
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1302A-7/91
SUBJECT
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CONDUCT PUBLIC HEARING AND CONSIDER APPROVAL
OF A NEGATIVE DECLARATION AND THE COLLECTION
SYSTEM OPERATIONS (CSO) RECONFIGURA TION
PROJECT, DP 30023
PAGE
DATE
?
OF
a
January 14, 1993
Staff also has concluded that Public Resources Code Section 21081.6 regarding a mitigation
monitoring program is not applicable to this project since no changes or conditions of project
approval are required to mitigate potentially significant effects.
In compliance with the District's CEOA Guidelines, a legal notice. was published in the Contra
Costa Times, a newspaper of general circulation in the area affected by the proposed project. The
legal notice announced the District's intent to adopt a Negative Declaration and the availability of
the document for a 21-day public review period. Additionally, notice of the proposed Negative
Declaration was mailed to neighboring property owners. At this time, only one comment letter
on the proposed Negative Declaration has been received. Exhibit A contains this letter from the
city of Walnut Creek and the District staff's response.
Before the proposed project can be approved, the Board must consider any comments received
during the 21-day public review process and the public hearing, then consider approval of the
appropriate CEOA documentation (a Negative Declaration is recommended in this case). If the
proposed Negative Declaration is approved, a Notice of Determination will be filed with the County
Clerk.
Following District Board approval, the Negative Declaration will be submitted to the City of Walnut
Creek for processing of the General Plan amendment and Conditional Use Permit requests.
RECOMMENDATIONS:
1 . Conduct a public hearing on the Negative Declaration (a suggested agenda is attached).
2. Adopt the attached resolution approving the Negative Declaration and the CSO Yard
Reconfiguration Project, DP 30023.
13028-7/91
RESOLUTION NO. 93-_
A Resolution Approving a Negative Declaration and the Proposed
eso Yard Reconfiguration Project. DP 30023
WHEREAS, the project upon which this determination is made is described as follows:
The proposed project involves reconfiguring portions of the District's CSO corporation
yard. This project is required to mitigate the impact of the pending loss of one acre of
land to Caltrans' 1-680/SR 24 interchange improvement project. The CSO corporation
yard includes offices, material and equipment storage, and maintenance facilities.
The proposed reconfiguration actions include relocating vehicle parking, materials storage,
and vehicle maintenance facilities, re-routing traffic flow within the yard, removing
buildings affected by the Caltrans right-of-way acquisition, constructing replacement
buildings, retaining walls, and improvements to existing buildings, grading, paving,
landscaping, and fencing.
The project proposes to amend the General Plan land use designation for the northwestern
portion of the site from "OF" (Office) to "PU" (Public/Semi-Public) to provide a land use
designation consistent with the proposed use of this portion of the site as a vehicle
maintenance facility. The western portion of the site, fronting on Spring brook Road,
would remain in the current "Office" designation. The District also seeks a Conditional
Use Permit so that the existing office and corporation yard uses conform with the existing
"C-G" (General Commercial) zoning district.
WHEREAS, an Initial Study of the proposed project has been conducted by the Central
Contra Costa Sanitary District.
WHEREAS, District staff concludes that the Initial Study adequately, accurately, and
objectively evaluated the possible significant, adverse effect on the environment.
WHEREAS, adequate public notice was given of the intent to adopt a Negative
Declaration, of the opportunity to review the Initial Study, and to receive comments on
the project.
WHEREAS, the District Board of Directors has reviewed the results of the Initial Study and
independently determined that the project will not have a significant adverse effect on the
environment.
NOW, THEREFORE, be it resolved that the Board of Directors of the Central Contra Costa
Sanitary District does hereby find that the Negative Declaration reflects its independent
determinations and judgment, and does hereby approve the Negative Declaration and the
CSO Yard Reconfiguration Project, DP 30023.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors
this 21 st day of January 1993 by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
APPROVED AS TO FORM:
Kenton L. Aim, District Counsel
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EXHIBIT A
1fD) IE @ U In fii1
WJ JAN 8 1993 I~J
Cit~g=
CCCSD PLANNING
J>>mARY 6, 1993
RUS.~;r. LEAVl'lT
ENVIR:HfENrAL CX)QR[)INMOR
CENmAL cx:NIRA CDS'l'A SANITARY DIS'lRIcr
5019 DH)FF PIACE
MARrINEZ, CA 94553
1m: C9) YARD ~GURATICE NEGM'IVE DEX:J:ARATICE/INITIAL S'lUDY
Dear Mr~tt:
OVerall, the Negative Declaratien am Initial Sb.dy both ~ to be
well written, CXJIprehensive am adequate. A few O.'.'-J'lts en the Initial
study are as follows:
1. Page 3, secon:i paragr:apt. '''!he ~apxy of the site is
generally slopirq toward the rxrt:heast." Tc:pog:raply generally
slcps san:h/sart:l1west.
2. Page 3, sixth paragr:apt. '''!his project p:oposes to amern the
General Plan lam use designatial far the JXJrthwest partial of
the site fran Office to Public/Semi pmlic . . . II '!he General
Plan .Amerdment is required far the far north, ex:i..st.in:J office
b.1i.ldi.rg area only. '!he remaWer of the JXJrthwest partion
has already been amerXIed fran OF to PU.
'''!he area affected l:7.i this General Plan amen:bnent is shown in
Figure 3. II '!he shaded area in Figure 3 shculd i.n:::lude this
office/maintenance 1::ui1d.in:j area only. h3ain, the remaWer
of the JXJrthwest am sart:heast partialS have already been
amen:ied. ktiitiooally, the Figure inplies further prcposed
General Plan AmerXIments to the OF areas alorg Sprir.gLl.ook.
~ in the box shculd reflect: 1) ex:i..st.in:J OF, 2)
ex:i..st.in:J PU am 3) the prcposed amerXIed area fran OF to PU.
3. Page 14, third paragr:apt. "... cut am fill will rE!IlIJVe
~tely 1,100 cubic yards of soil . . ." Aocardi.rq to
figures al ~ plans, a total of 2,690 cu. }'d. of cut am
1,598 cu. yd. of fill will occur far a t:ot:cU 'of 4,280 cu.yds.
of both.
4. Page 24, eighth paragr:apt. "... has been used far over the
past 325 years, . . . II Should this be 32 years?
P.O. Box 8039 . 1666 North Main Street . Walnut Creek. California 94596 . (510) 943-5800
A-I
Page 2
Please sen:l alal;J any final drafts in the event DXlificat:i.a1s are made.
t)~~
Kenneth NOOjer
Assistant Plamer
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doc #729
A-2
Central Contra Costa Sanitary District
5019 Imhoff Place, Martmez, California 94553~439:2 (SIO) 689 :3890 . FdX: (SIO) 67h nIl
ROGER J. DOL-I.\'
General Manager
Chief Engineer
January 11, 1993
KEIVTON L. _-ILl!
Counsel for the District
(510) 938-1430
JOYCE E. MCRPHY
Secretary of the District
Kenneth Nodder
Assistant Planner
City of Walnut Creek
P.O. Box 8039
Walnut Creek, CA 94596
Dear Ken:
COLLECTION SYSTEM OPERATIONS (CSO) YARD RECONFIGURA TION PROJECT
PROPOSED NEGATIVE DECLARATION/INITIAL STUDY
Thank you for your comments on the December 17, 1993 Initial Study for the District's
Collection System Operations (CSO) Yard Reconfiguration Project. The following
responses to your January 6, 1993, comments will be incorporated into the Initial Study
where noted. Modifications to the text will be sent to you following the anticipated
approval of the proposed Negative Declaration by the District Board of Directors at its
January 21, 1993, meeting.
1. SITE TOPOGRAPHY. The topography of the site generally slopes uoward toward
the northeast or downward toward the southwest. This clarification will be
incorporated into the Initial Study.
2. GENERAL PLAN LAND USE. The Initial Study intended the "northwest portion of
the site" to mean the far north, existing office building area only. It is
acknowledged that the northeastern portion of the site (the former residence)
already has been amended from OF to PU. A revised General Plan am~ndment
map for Figure 3, clarifying the existing and proposed General Plan land use
designations, is attached and will be incorporated into the Initial Study.
3. CUT AND FILL. Your figure of 4,280 cubic yards represents the total amount of
soil disturbed by the proposed project's cut and fill operations. -The Initial Study's
figure of 1, 1 00 cubic yards represents the net surplus of cut material to be hauled
from the site after filling operations are completed. The total quantity of soil
disturbed will be incorporated into the Initial Study.
@ Recycled Paper
A-3
HOB
Kenneth Nodder
Page 2
January 11, 1993
4. YEARS OF SITE USE. The site has been used for the same function for over the
past 35 years. This correction will be incorporated into the Initial Study.
Again, thank you for your comments. Your assistance and cooperation with this project
has been most helpful and is much appreciated. If you have any further questions, please
call me at (510) 689-3890.
Sincerely,
t:;~&
Planning Assistant
Enclosure
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PAGE 1 OF 4
NO.
7. BIDS AND AWARDS a.
SUBJECT
AUTHORIZE AWARD OF A PURCHASE ORDER TO
ROSEMOUNT ANALYTICAL, INC. TO FURNISH A
CONTINUOUS EMISSIONS MONITORING SYSTEM TO MONITOR
TOTAL HYDROCARBON (THC) EMISSIONS FOR THE FURNACE
THC MONITORING PROJECT, DP 20125
DATE
January 14, 1993
TYPE OF ACTION
AUTHORIZE AWARD
SUBMITTED BY onald E. Berger
Assistant Engineer
INITIATING DEPT.lDIV. Engineering Departmentl
Plant Engineering Division
ISSUE: On January 6, 1993, sealed bids were received and publicly opened for the purchase
of one continuous emissions monitoring system (CEMS) to monitor total hydrocarbon (THC)
emissions for the Furnace THC Monitoring Project, District Project No. 20125. The Board must
authorize award of the purchase order or reject bids within 45 days of the bid opening date.
BACKGROUND: In November 1992, the Environmental Protection Agency (EPA) finalized new
sewage sludge regulations as required by the Clean Water Act. As part of these regulations,
owners and operators of sewage sludge incinerators are required to install a monitoring system
to continuously monitor and record THC emissions in incinerator (furnace) stack gases. The
monitoring system must be installed and operating within one year from publication of the new
regulations in the Federal Register, which is expected to occur in January 1 993. Because
application of this technology to sewage sludge incinerators is relatively new, staff recommends
that the system be purchased now to allow time for testing and any necessary refinements prior
to the regulatory deadline.
The equipment procured under this bid consists of one continuous emissions monitoring system
that will monitor THC emissions from the District's two sewage sludge incinerators. The
monitoring system will be installed in the Solids Conditioning Building (Attachment I). The
District has coordinated this project with the Multiple Hearth Furnace Operation Improvements
Project which includes a carbon monoxide (CO) monitor to more accurately measure complete
combustion. The CO monitor will be installed with this project and is included in this bid.
In the future, there will be periods of time when both incinerators will need to be operated
simultaneously to meet peak sludge production rates. To allow simultaneous monitoring of both
incinerators, a second monitoring system will be needed. The second system is scheduled to
be purchased in late 1 993.
The Bid Request was advertised on December 17 and 22, 1992. One bid was received at
$112,964 from Rosemount Analytical, Inc. on January 6, 1993. Also received was a packet
of documents in a sealed bid envelope from Anarad. Staff reviewed the documents and
concluded that Anarad had submitted a proposal and not a formal bid in response to the
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
INITIATING DEPT.lDIV.
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SUBJECT
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AUTHORIZE AWARD OF A PURCHASE ORDER TO
ROSEMOUNT ANALYTICAL, INC. TO FURNISH A
CONTINUOUS EMISSIONS MONITORING SYSTEM TO MONITOR
TOTAL HYDROCARBON (THC) EMISSIONS FOR THE FURNACE
THC MONITORING PROJECT, DP 20125
PAGE 2 OF
DATE
4
January 14, 1993
District's Bid Request. This conclusion is based upon the facts that no required Bid Request
forms were submitted and no total price was stated. A bid tabulation is presented in Attachment
II. The engineer's pre bid estimate for the monitoring equipment was $125,000. The
construction cost to install this monitoring system is estimated to be $185,000 which includes
the equipment purchase, start-up testing, regulatory certification, and installation of the CO
monitor. The total project cost for the Furnace THC Monitoring Project is estimated to be
$212,000. The Furnace THC Monitoring Project and Multiple Hearth Furnace Operation
Improvements Project are included in the 1992-93 Capital Improvement Budget beginning on
page TP-29 and TP-54, respectively.
The Engineering and Purchasing staff have conducted a technical and commercial evaluation of
the bids and concluded that the lowest responsible bidder is Rosemount Analytical, Inc. with a
bid price of $112,964.
Staff has determined that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEOA Guidelines Section 18.2 since it involves minor alterations to an
existing sewer facility with negligible or no expansion of capacity. Board of Directors' approval
of this project will constitute a finding of an agreement with this determination unless otherwise
indicated.
RECOMMENDATION: Authorize award of the purchase order to Rosemount Analytical, Inc., the
lowest responsible bidder, in the amount of $112,964, to furnish one continuous emissions
monitoring system to monitor total hydrocarbon (THC) emissions for the Furnace THC Monitoring
Project, DP 20125.
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PAGE 1 OF 1
NO.
8. ENGINEERING a.
SUBJECT
AUTHORIZE THE SUBSTITUTION OF T.L. BUSH, THE
LISTED SUBCONTRACTOR, WITH MCE CORPORATION, A
NEW SUBCONTRACTOR, FOR ASPHALT PAVING WORK ON
THE HEADWORKS FACILITIES IMPROVEMENT PROJECT
(DP 20069)
DATE
Januar 13, 1993
TYPE OF ACTION
AUTHORIZE SUBSTITUTIO
OF SUBCONTRACTOR
SUBMITTED BY
Ronald S. Klimczak
Senior En ineer
INITIATING DEPT.IDIV.
Engineering Departmentl
Plant En ineerin Division
ISSUE: The Headworks Facilities Improvement Project general contractor, Humphrey
Construction, Inc., has requested substitution of a subcontractor listed on its bid and contract.
Board of Directors' authorization is required for the substitution.
BACKGROUND: Humphrey Construction, Inc. listed T.L. Bush as the subcontractor for asphalt
paving work on its bid proposal to the District for the Headworks Facilities Improvement Project,
District Project No. 20069. T.L. Bush has executed a contract agreement with the general
contractor but has ignored repeated requests to perform work covered by the contract
agreement. The subcontractor's failure to perform has required that the general contractor
perform some of the subcontractor work with its own forces to mitigate project delay and has
resulted in certain paving work remaining uncompleted, causing roadway maintenance and
accessibility problems. Under these circumstances, Humphrey Construction, Inc. now seeks
Board approval to use MCE Corporation to perform the same work.
Under California Government Code, Section 4107, substitution of a listed subcontractor is
permitted only in certain situations, including situations where the subcontractor has failed or
refused to perform its subcontract or when the subcontractor is substantially delaying or
disrupting the progress of the work. District staff has notified T.L. Bush by certified mail of the
request for subcontractor substitution by Humphrey Construction, Inc. and has also advised them
of the requirement to notify the District within five (5) work days of any written objection to this
proposed action. Failure to submit timely written objections results in the original
subcontractor's automatic consent to the substitution. During a subsequent telephone
conversation initiated by District staff, the owner of T. L. Bush provided assurances that there
would not be an objection to the subcontractor substitution request. Based upon the statements
made, District staff is confident that the contractor's request will be unopposed.
The awarding authority must consent to the subcontractor substitution to effect the change.
In the present instance, consent by the District Board of Directors is appropriate. The proposed
substitution will not result in any additional cost to the District or result in a delay in the project
completion.
RECOMMENDATION: Authorize the substitution of the listed subcontractor, T.L. Bush, with a
new subcontractor, MCE Corporation, for asphalt paving work on the Headworks Facilities
Improvement Project, District Project No. 20069.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
1302A-7/91
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INITIA~~rIV.
~ Centra. ~ontra Oosta Sanitary &Jistrict
ad~.~ BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
January 21, 1 993
NO.
8.
ENGINEERING b.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH THE CONTRA COSTA
WATER DISTRICT FOR DESIGN OF A 14-INCH WATER
RELOCATION FOR DP 4782, 1-680/SR-24 SEWER
PR JECT PHASE III
DATE
January 14, 1993
TYPE OF ACTION
AUTHORIZE
AGREEMENT
INITIATING DEPT.lDIV.
Engineering Dept./lnfrastructure Division
SUBMITTED BY
Rey Limjoco, Assistant Engineer
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute a
utility agreement with the Contra Costa Water District (CCWD).
BACKGROUND: The Sanitary District's (CCCSD) design consultant, John Carollo Engineers,
completed plans and specifications for the 1-680/SR-24 Sewer Relocations Project, Phase III.
These plans show that an existing 14-inch CCWD water line is in conflict with the proposed
30-inch sewer at North Main Street near Boyd Road in Pleasant Hill and needs to be relocated.
CCCSD staff has negotiated an agreement with CCWD for the water line relocation. Under this
agreement, CCWD has prepared the plans and specifications for the water line relocation which
were made a part of CCCSD's construction contract for the 1-680/SR-24 Sewer Relocations
Project, Phase III. This Sewer Relocations Project, including the water line relocation, has been
advertised for bids with the bid openin~Lscheduled for February 3, 1993. All costs incurred by
CCWD associated with the relocation of the water line will be reimbursed by CCCSD which will
subsequently be reimbursed by Caltrans since the relocations of the sewer and water lines are
due to the widening of 1-680/SR-24.
CCWD has estimated the total cost for design, construction inspection, and CCWD supplied
material to be $59,000. Upon Board approval of this agreement with CCWD, the $59,000 will
be deposited with CCWD. Upon completion of construction of the water line relocation, CCWD
will determine the actual cost of the work, and CCCSD will either be reimbursed for the excess
deposit or pay the balance if the cost is greater than the amount deposited.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement
with the Contra Costa Water District for the preparation of plans, specifications, and
construction inspection for the 14-inch water line relocation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATIVIV
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1302A.9 85
~ Centra~ ~ontra Oosta Sanitary .Jistrict
Mda.Jh BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
January 21, 1993
NO.
8.
ENGINEERING c.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH THE CONTRA COSTA
WATER DISTRICT FOR DESIGN OF A 30-INCH WATER
RELOCATION
DATE
January 14, 1993
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT.lDIV.
Rey Limjoco, Assistant Engineer
Engineering Dept.llnfrastructure Division
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute a utility
agreement with the Contra Costa Water District (CCWD).
BACKGROUND: The Sanitary District's (CCCSD) design consultant, James M. Montgomery
Engineers, has completed 30 percent plans for the Pleasant Hill Interceptor (PHI) project. These
plans show that a 30-inch CCWD water line is in conflict with the proposed PHI sewer at Marsh
Drive and needs to be relocated. CCCSD staff has negotiated an agreement with CCWD for the
water line relocation. Under this agreement, CCWD will prepare the plans and specifications for
the water line relocation which will then be made a part of CCCSD's construction contract for the
PHI project. All costs incurred by CCWD associated with the relocation of the water line will be
reimbur,sed by CCCSD. The construction cost of the relocation work is estimated to be $50,000.
CCWD has estimated the total cost for design and construction inspection for the relocation of
the 30-inch water line to be $15,000. Upon Board approval of this agreement with CCWD, the
$15,000 will be deposited with CCWD. Upon completion of construction of the water line
relocation, CCWD will determine the actual cost of the work, and CCCSD will either be reimbursed
for the excess deposit or pay the balance if the cost is greater than the amount deposited.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement
with the Contra Costa Water District for the preparation of plans specifications for the 30-inch
water line relocation.
REVIEWED AND RECOMMENDED FOR B04RD ACTION
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1-
INITIATING DEPT.lDIV.
1302A-9/85
....~--_._..._-~----,.._,------'_._-"._,.-._"----,.,-~--_...~----,~--".-._._--_._----_.__.~-----'
~ Central ~~~~~ g~~~R~~~~a~~ Llistrict
PAGE 1
OF 3
POSITION
PAPER
BOARD MEETING OF
NO.
8. ENGINEERING d.
Januar 21, 1993
sUMJCrHORIZE $122,000 FOR THE COLLECTION SYSTEM
PROGRAM CONTINGENCY ACCOUNT AND AUTHORIZE
ALLOCATION OF FUNDS FOR THE EVALUATION OF
ROSSMOOR SEWERS; AUTHORIZE EXECUTION OF AN
AGREEMENT WITH HDR ENGINEERING, INC. TO PREPARE
AN EVALUATION OF THE ROSSMOOR SEWER SYSTEM
DATE
January 15, 1993
TYPE OF ACTION
AUTHORIZE FUNDS
AUTHORIZE AGREEMENT
SUBMITTED BY
Jay McCoy
Infrastructure Division Manager
INITIA TING DEPT.lDIV.
Engineering Departmentl
Infrastructure Division
ISSUE: Board approval is required for supplemental authorizations from the Sewer Construction
Fund to the Collection System Contingency Account. and for allocations from the account over
$25,000. Authorization by the Board of Directors is required for the General Manager-
Chief Engineer to execute a consulting engineering agreement in an amount greater than $50,000.
BACKGROUND: The majority of the sewer system in the community of Rossmoor is privately
owned and operated. Over the past few years, pursuant to provisions of the District's 1963
contract with Rossmoor, easements have been granted to this District for some of the existing
sewers in Rossmoor which, for the most part, are located in existing streets. The last easements
were accepted by the Board in October 1991. There are approximately 100,000 feet of additional
sewers in Rossmoor that the Joint Mutual Board of Rossmoor wants the District to operate and
maintain. Some of these sewers may be appropriate in size, condition, maintainability, and
location to become a part of the District's system.
District staff and representatives of Rossmoor have been in discussions over the past six months
regarding the District taking over additional private sewer mains in Rossmoor. One of the first
tasks that needs to be completed is an evaluation of the existing sewer system to determine its
condition. The elements of such an evaluation include the review of existing written
documentation, internal televising of a 15,000-foot sample of the existing sewers, spot
excavation, assessment of information, expansion of an existing local hydraulic capacity analysis,
and the development of rehabilitation alternatives. Cost estimates can then be prepared for the
purpose of determining the appropriate course of action to pursue.
District staff will coordinate the efforts associated with television inspections, spot excavations,
flow monitoring, surveying and will be responsible for the overall management of the project.
Various contractors will be engaged for some of the field work. It is proposed that the remainder
of the evaluation work be done by HDR Engineering, Inc. (HDR). Staff considered three consulting
firms for this work. HDR was selected because HDR has done or is do'ing similar work for five
public agencies in the western United States.
District staff has negotiated a cost reimbursement agreement with HDR with a cost ceiling of
$70,000. HDR's work includes the review and analysis of existing documentation, analysis of
flow data, expansion of local hydraulic capacity studies, determination of sewer system upgrade
requirements, preparation of cost estimates, and preparation of a project report.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
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~__._"..."'__.__._~__._____._______~___~_.___...__~~_._"....__~m__"_'__"_.._~.,,~_.."_._~_,._.._....,.
SUBJE.GL
AUTHORIZE $122,000 FOR THE COLLECTION SYSTEM
PROGRAM CONTINGENCY ACCOUNT AND AUTHORIZE
ALLOCATION OF FUNDS FOR THE EVALUATION OF
ROSSMOOR SEWERS; AUTHORIZE EXECUTION OF AN
AGREEMENT WITH HDR ENGINEERING, INC. TO PREPARE
AN EVALUATION OF THE ROSSMOOR SEWER SYSTEM
:1:111111111111:11111111
PAGE 2
DATE
OF 3
January 15, 1993
This project is not included in the 1992-93 Capital Improvement Budget. Therefore, funds for this
project must be allocated from the Collection System Program Contingency Account. Insufficient
funds remain in this account to cover the proposed allocation. Therefore, staff recommends a
supplemental authorization from the Sewer Construction Fund to the Contingency Account to
cover the allocation. The total estimated cost for the work by District staff, other contractors,
and HDR is $146,000 as summarized on Attachment 1. The General Manager-Chief Engineer has
made a preliminary authorization of $24,000 to enable staff work to begin on this project. The
net authorization required is $122,000.
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEQA) under District CEOA Guidelines Section 17.3, since it involves
only a feasibility or planning study for possible future actions. The Board of Directors' approval
of this project will constitute a finding of agreement with this determination unless otherwise
indicated.
RECOMMENDATION:
1. Authorize $146,000 from the Sewer Construction Fund to the Collection System
Contingency Account and authorize the General Manager-Chief Engineer to allocate these
funds for the project.
2. Authorize the General Manager-Chief Engineer to execute a cost reimbursement agreement
with a cost ceiling of $70,000 with HDR Engineering, Inc. for the preparation of an
evaluation of the Rossmoor sewer system.
1302B-7/91
ATTACHMENT 1
DISTRICT STAFF
.
.
.
.
.
Project Management
Review by Staff
Survey
Legal
Project Coordination
$ 8,000
2,000
6,000
6,000
10.000
$32,000
CONTRACT SERVICES
HDR
.
.
.
.
Television Inspection
Spot Excavation
Flow Monitoring
Geotechnical
$21,000
7,000
10,000
6,000
44,000
.
Sewer Evaluation
70,000
$146,000
24.000
$122,000
TOTAL
Less Previous GM-CE Allocation
Funds to be authorized
._-~-----"_.,-----,-----_._._.,~,.._~_._---.^-+,.._._--._-_.~.._._,,---,-_._---,.._-----~~_..~_.._.,.-.-
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 5
BOARD MEETING OF
January 21, 1 993
NO.
11. BUDGET AND FINANCE a.
SUBJECT
DATE
Januar 12 1993
TYPE OF ACTION
REVIEW AND APPROVE THE REVISED STATEMENT OF
INVESTMENT POLICY
REVISE INVES.TMENT
POLICY
SUBMITTED BY
INITIATING DEPT./DIV.
Walter Funasaki, Finance Officer
Administrative/Finance & Accounting
ISSUE: The District's investment policy should be revised to replace the title of the employee
responsible for investment transactions from that of District Finance Officer to District
Controller.
BACKGROUND: In 1984, the California legislature amended Government Code Section 53646
to require that:
a. The treasurer or chief fiscal offic,er annually render to the legislative body of the local
agency a statement of investment policy.
b. The treasurer or chief fiscal officer render a monthly report to the chief executive officer
and legislative body of the local agency showing the type of investment, institution, date
of maturity, amount of deposit, current market value for all securities with a maturity of
more than 1 2 months, rate of interest, and such data as may be required by the local
agency.
c. Section 53646 shall remain in effect only until January 1, 1991, and as of that date is
repealed, unless a later enacted statute, which is enacted before January 1, 1991,
deletes or extends that date.
Section 53646 was repealed as of January 1, 1991, as the sunset date was not deleted or
extended by a later enacted statute.
Although no longer statutorily required, the annual rendering of a statement of investment
policy to the governing Board for review and concurrence is considered beneficial and should
be continued. No change to the investment policy is being recommended, except the title of
the employee responsible for investment transactions. The District's investment policy refers
to the District Finance Officer as being the responsible employee under Sections VII, Delegation
and Authority; Section VIII, Prudence; Section IX, Controls; and Section X, Reporting. With
the retirement of the District Finance Officer on January 31, 1993, and the replacement of the
Finance Officer position with that of District Controller, the title change has been incorporate,d
in each affected section.
WNF
DR
PM
SUBJECT
REVIEW AND APPROVE THE REVISED STATEMENT OF
INVESTMENT POLICY
PAGE
DATE
2
OF
5
January 12, 1 993
An investment report is routinely submitted with the District's monthly financial statements to
the General Manager-Chief Engineer and the Board of Directors.
The Contra Costa County Treasurer's Office adheres to the District's investment policy in
investing District funds.
The District's revised investment policy is submitted for review and approval by the Board of
Directors.
RECOMMENDATION: Review and approve the revision to the District's investment policy by
replacing the position of Finance Officer with that of Controller in each affected section of the
policy.
1302B-7/91
<CCSD
Central Contra Costa Sanitilry District
NO.
POLICY & PROCEDURE
~FFECTIVE
.January 1 993
SU8JECT
SECTION
INVESTMENT POLICY
EST A8LISHED 8Y
REFERRING TO:
The Board of Directors
The investment policy of the Central Contra Costa Sanitary District is embodied in the following
eleven sections:
I. Statement of Objectives
The temporary investment portfolio of the District shall be designed to attain a market-
average rate of return, taking into account the District's investment risk constraint and
prudent investment principles.
II. Permissible Investments
Within the constraints prescribed by the Government Code of the State of California for
permissible investments, the District's investment portfolio will only be invested in the
following instruments:
. United States Treasury Bills and Notes, and obligations of government agencies
for which the full faith and credit of the United States are pledged.
. Obligations of the Federal Home Loan Bank (FHLB), Federal National Mortgage
Association (FNMA), Government National Mortgage Association (GMNA), and
Small Business Administration (SBA).
. Bankers Acceptances, drawn on and accepted by a commercial bank, which are
eligible for purchase by the Federal Reserve System.
. Collateralized Certificates of Deposit issued by a Federal or State chartered bank
or a Federal or State chartered savings and loan association.
. Commercial Paper of prime quality limited to corporations with assets over
$500,000,000.
. Repurchase Agreements for a period less than 30 days.
. Local Agency Investment Fund of the State of California.
I SHEET 1 OF 3
((sD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
III. Banks and Dealers
The District will use the services of the Treasurer's Office of the County of Contra Costa
which will transact the District's investment decisions in compliance with the
requirements described in this investment policy. The County Treasurer's Office will
execute the District's investments through such brokers, dealers, and financial
institutions as are approved by the County Treasurer, and through the State Treasurer's
Office for investments in the Local Agency Investment Fund.
IV. Maturities
The maximum maturity for investments of the District is one year. Prior approval of the
Board of Directors must be obtained to acquire investments with maturities beyond one
year. However, investments in Treasury Notes and the Local Agency investment Fund
would not be subject to the one year maximum maturity.
V. Diversification
To minimize the risk of loss through default, the total amount invested in a single issuer
will not be greater than 15 percent of the District's investment portfolio value, except
that the 1 5 percent limitation will not apply to United States Treasury Bills and Notes
and investments in the Local Agency Investment Fund.
VI. Risk
Credit and market risks will be minimized through adherence to the list of permissible
investments, a limit on maximum maturities, and the limitation on the total investment
in a single issuer.
VII. Delegation and Authority
The District Financc Officer Controller will be responsible for investment transactions
which should be made in accordance with this investment policy and within the internal
controls described in Section IX.
1 SHEET 2 OF 3
<((sD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
VIII. Prudence
Prudent judgment must be exercised by the District Finance Officer Controller
responsible for investment transactions undertaken in accordance with this investment
policy.
IX. Controls
The District Finance Offioer Controller will establish subsidiary accounting records of
each investment which will enable the determination of income earned monthly and
through maturity, and the balancing of the principal amounts to a control account in the
general ledger. Internal control procedures will require the countersignature of the
Deputy General Manager for all transactions which are initiated by the Finanoe Offioer
Controller. The dollar limit of the Deputy General Manager will be $5 million.
Investment transactions which exceed $5 million will require the additional approval of
the General Manager-Chief Engineer. Such internal controls are to be reviewed by the
District's independent auditors annually.
X. Reporting
The District Finance Officer Controller will annually render a statement of investment
policy to the Board of Directors. The Finance Officer Controller will submit a monthly
report to the District's General Manager-Chief Engineer and Board of Directors showing
the type of investment, issuer, dates of issue and maturity, amount of deposit, current
market value of all securities with a maturity of more than 12 months, and rate of
interest.
XI. Performance Evaluation
A performance evaluation will be completed by the District's independent auditors every
four years, commencing with the 1984-1985 fiscal year, to determine whether the
investment objective of achieving a market-average rate of return is being realized. In
determining the market-average rate of return, the average return of three month U.S.
Treasury Bills will be used.
I SHEET 3
OF
3