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Home My WebLink AboutAGENDA BACKUP 12-07-95 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF December 7, 1995 NO. 5. CONSENT CALENDAR c. SUBJECT DATE December 1, 1995 ACCEPT GRANT OF EASEMENT FROM MOUNT DIABLO UNIFIED SCHOOL DISTRICT FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, DP 4985 TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY Ricardo Hernandez Engineering Assistant INITIATING DEPT./DIV. Engineering Department/ Infrastructure Division ISSUES: Board approval is required to accept Grant of Easements. BACKGROUND: The subject sanitary sewer and recycled waterline easement is another in the group of easements being acquired for the Pleasant Hill Relief Interceptor and Recycled Water Line projects. This easement is located on the east end of the Valley View Middle School campus on Viking Drive in Pleasant Hill (see Attachment 1). An appraisal was prepared by a licensed real estate appraiser (Associated Right of Way Services, Inc.) hired by the District to determine the value of the proposed easement. Based on recent comparable sales of similar land, consideration of an existing District easement through the property, and the impact of the proposed easements on the value of the existing lands, the just compensation amount was determined to be $21,141. This amount included temporary construction easements and rental of open land from the school district for use as a construction staging area. An agreement has been reached with the Mount Diablo Unified School District for this amount, subject to Board approval. A Purchase Agreement and a Grant of Easement Deed have been signed. Funds for the purchase of the easement are included in the authorized Pleasant Hill Easement Acquisition Project, DP 4985. This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is required. RECOMMENDATION: Accept the Grant of Easement Deed from the Mount Diablo Unified School District, and authorize staff to record said Deed with the Contra Costa County Recorder. INITIATI~~ 1302A-7/91 RH REVIEWED AND RECOMMENDED FOR BOARD ACTION ///1 JSM /~ RAB ROGER J. DOLAN @@ dtli!i) @ffib ~~ =~ ~D a: o , :::r: I- ::> a: @, [i=<€\ ~~ <!@ <J O@ o !i= GCI'I A NO 77/H IN'1SJ~~ClOdClOJ d ~O AlIJ W ~~ i~ ~~@ c>tz~ zWO ~~... ~~8 z ~ ~ 1ft. () !Z ~ w~ !iii ~~ ~ a: z :::;0 ~g ~~ 8 .-4 f-.. '-' ~ \J) Ci --.J a a", ~ ~ Cl ~ l.lJ U'l l;: ~ ~ ~ a --.J CQ <( Ci ~ ::::; f-.. '-' 0: f-.. \J) Ci I- m :::; w n: ,.(1; ~ w ~; CD Z :::; ~ci ~ ::0 Ciif.l z ::> -' to'" ~ w ~~ '" u z n: << qJ:::; 0 0.. ~~ U ~ l- i:? z ",a: w ~ :::; ~~ w :::; (/) ...J'" ~ << w ~ !I ~o C)t::. ~~ i3~ c'l~ --.J a ~ ~ &i ~ Cl ~ l.lJ U'l l;: ~ ~ ~ :::> .( a --.J CQ <( Ci ~ ::::; ~ i N J~ I ~~ , J 11.'1 "JH;~r,t,;,~rt' Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETINB~~ember 7, 1995 NO. 5. CONSENT CALENDAR d. SUBJECT DATE November 28, 1995 AUTHORIZATION FOR P.A. 95-18 (DANVILLE) AND 95-19 (WALNUT CREEK) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall Associate Engineer INITIATING DEPT./DIV. Engineering Department! Infrastructure Division PARCEL AREA OWNER! ADDRESS REMARKS LEAD NO. PARCEL NO. & ACREAGE AGENCY 95-18 Danville Stephen E. Gerry Existing house with a CCCSD (78D6) 3612 James Lane failing septic system; Concord, CA 94519 must connect to the (196-062-005) (1.00 AC.) public sewer system. Project is exempt from CEOA. 95-19 Walnut Raymond & Joan Dutton Existing house with a CCCSD Creek 25 Northgate Road failing septic system; (50B6) Walnut Creek, CA 94598 must connect to the 138-080-055 (0.49 AC.) public sewer system. Project is exempt from CEOA. RECOMMENDATION: Authorize P.A. 95-18 and 95-19 to be included in a future formal annexation. RE~EWEDANDRECOMMENDEDFORBOARDAcnON ~ /'1 f)f ,1M? RAB INITIATING DEPT./DIV. 1302A-7/91 DH JSM ----_."-,----_.,----------~~'-~.-._-,...__._._._._._--~-.".,_._--~-~_..~_.~--_.__...~-_._-----,.- L~i.~!:.~!..1!:.~~ ....;<( PROPOSED ANNEXATION i '" ... I~ I 'I J I I ANNEX I ~~~~ l~ I~ II ~":' .:. -w- "." ....... .... .... .... .... .... .0. Y. .". .... ". "'.0. 00 ::::~ .: P.A.95-18 STONE VALLEY I<) 0) WALNUT u B 6 o 0::: o i jDGE / I / I / I 1_ / -;=;-- i/"CJPiN "::'1 >/ "\... ,,/ I :;y 51 PROPOSED ANNEXATION P.A.95-19 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF December 7, 1995 NO. 5. CONSENT CALENDAR e. SUBJECT DATE November 28, 1995 ACCEPT THE CONTRACT WORK FOR THE LOMBARDY LANE SEWER REPLACEMENT PROJECT, DP 5081, IN ORINDA, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas Trice INITIATING DEPT./DIV. Engineering Department/ ISSUE: Construction has been completed on the Lombardy Lane Sewer Replacement Project (DP 5081), and the work is now ready for acceptance. BACKGROUND: The Lombardy Lane Sewer Replacement Project (DP 5081 ) originated during the winter storms of March 1995 when an existing 12-inch sewer line at two creek crossings within the 13-acre Long estate in Orinda was undermined. The property owner rebuilt the culverts at the creek crossings. The District's portion of the work consisted of a replacement sewer line at the creek crossings and along a new alignment within the Longs' property, including upsizing of the sewer line to meet capacity guidelines for wet weather flow. The project includes installation of six new manholes and replacement of the existing 1 2-inch sewer with approximately 950 feet of 18-inch ductile iron pipe (Attachment A). The project is not included in the 1995-96 Capital Improvement Budget and was funded from the Collection System Program Contingency Account. On September 7, 1995, the Board authorized the award of contract for construction of the project to Mountain Cascade, Inc. of Livermore. The Notice to Proceed was issued on October 9, 1995, with a completion date of December 8, 1995. The contract work was substantially completed by November 27, 1995. The remaining work consists of minor punch list items that do not affect the project acceptance. The total authorized budget for the project, including cost of engineering design, District forces, testing services, contractor, etc., is $322,000. An accounting of the project costs will be provided to the Board at the time of project close out. It is appropriate to accept the contract work at this time. RECOMMENDATION: Accept the contract work for the construction of the Lombardy Lane Sewer Replacement Project (DP 5081) in Orinda, and authorize the filing of the Notice of Completion. 1302A-7/91 JSM ;tfl RAB ROGER J. DOLAN RE~EWEDANDRECOMMENDEDFORBOARDAcnON INITIATING DEPT./DIV. TAT q,- HT j21/i! 1/1/ Central Contra Costa Sanitary District ([[~ LOMBARDY LANE ATTACHMENT SEWER REPLACEMENT PROJECT A 2523-1/87 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF December 7, 1995 NO. 5. CONSENT CALENDAR g. SUBJECT DATE AUTHORIZE PURCHASE OF A PRINTER/PLOTTER FROM THE 1995-96 EQUIPMENT BUDGET CONTINGENCY ACCOUNT December 1, 1995 TYPE OF ACTION AUTHORIZE PURCHASE SUBMITTED BY Garth Williams Control System Engineer INITIATING DEPT./DIV. Plant Operations Department/Operations ISSUE: Board authorization is needed to purchase equipment items from the Equipment Budget Contingency Account when the cost exceeds $2,000. BACKGROUND: The Plant Operations control computer system has two electrostatic printer/plotters to make hard copies of the operator control screens, operational and laboratory plots and reports, and documentation of control software. These printer/plotters have a custom interface for the ModComp control system computer. The printers were upgraded 11 years ago and are expensive to keep operational. They use liquid toner and non-recyclable paper. One of the printers has failed and rather than pay for extensive repairs, staff recommends replacement at this time before the next equipment budget cycle. A ModComp-compatible plain paper printer/plotter is available at a cost of approximately $4,800. RECOMMENDATION: Authorize the purchase of a replacement printer/plotter for one of the existing printers from the 1995-96 Equipment Budget Contingency Account at a cost not to exceed $5,000. INITIATI,NG DEPT.iDIV. .k :T/vtK RECOMMENDED FOR BOARD ACTION 1302A-7/91 GW JMK Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF NO. December 7, 1995 8. ADMINISTRATIVE a. SUBJECT DATE AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO November 16,1995 APPROVE ADDENDUM TO AGREEMENT WITH LAMB AND TYPE OF ACTION LAMB FOR $37,500 FOR CONTINUATION OF THE DISTRICT'S AUTHORIZE ADDENDUM WORK REDESIGN PROGRAM IN 1996 SUBMITTED BY John C. Pearl INITIATING DEPT.lDIV. Plant Operations/Maintenance ISSUE: Approval by the Board of Directors is required for professional consultant agreements and addenda above $25,000 that are funded from the Operations and Maintenance Budget. BACKGROUND: Central Contra Costa Sanitary District (CCCSD) began a "Work Redesign" program in late 1993 in response to changing business needs and external force as well as the need to become more cost effective and provide efficient services. In particular, a substantial portion of its property tax revenue stream ($3.5 million annually to date) has been lost with the remainder also in jeopardy. The Work Redesign program at CCCSD has focused on finding ways to refine and improve the efficiencies of our processes, both physical and procedural, while giving our employees greater involvement in how the District's work is accomplished. This program includes changing our culture to emphasize teamwork, flexibility, and responsiveness, which will enable the District to meet new challenges. The year 1995 has been a transition year for this program with the reliance on in-house resources being increased while concurrently decreasing the need for the consultants, Lamb and Lamb. The objectives for the year have included a management seminar training series devoted to leadership for cultural change; continued transfer of process improvement methods and tools from the consultants to District employees; examples being expanded Facilitator training and Network support and development, Process Redesign Team facilitation and strategic initiative selection planning; and production of the District's Work Redesign process reference manual. Also, the number of working teams has been expanded to obtain even greater results in cost and quality areas. Work by teams has resulted in numerous changes to improve efficiencies, including improvements in Source Control's internal operations (which both improved its processes and benefited our customers), restructuring of the District's safety communication system to enhance its effectiveness, improvements in the design and construction activities of the Infrastructure Division, reduced cost and time for the production of District forms, and increased productivity of Collection System Operations Department Field Operations while maintaining a high level of customer satisfaction. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A- SUBJECT AUTHORIZE ROGER J. DOLAN, GENERAL MANAGER-CHIEF ENGINEER, TO APPROVE ADDENDUM TO AGREEMENT WITH LAMB AND LAMB FOR $37,500 FOR CONTINUATION OF THE DISTRICT'S WORK REDESIGN PROGRAM IN 1996 "'iiiiiSo'I""'I"""""'I"""jI'li"""'.""""'UI::.""""""'IE8"'" :::,II..S!::::::::::::,::::::::..!I!!!!!':::::':j~:,:::':::::::!ii:I::' PAGE 2 OF 2 DATE November 16, 1995 As the District moves toward self-sufficiency in the Work Redesign Program, it has become apparent that there are some necessary resources and capabilities that we do not have and that it would be most practical to procure from experienced professionals. It is proposed that we continue to use Lamb and Lamb to provide these specialized services where it is cost-effective and appropriate to do so. Areas of focus for Lamb and Lamb in 1996 will include additional training of the Facilitators (at a lower level of effort), training of recorders (necessary to support the work of the teams), working with management and mid-management teams to improve their abilities and skills to use Work Redesign techniques for continuous improvement and managing change, assistance in the selection of Strategic Initiatives and chartering Process Redesign Teams, and supporting the cultural change throughout the District that is necessary for the success of Work Redesign. It is anticipated that approximately 240 hours of the consultants' time will be required for the year 1996 to accomplish the activities planned for the Work Redesign Program. We are proposing an addendum to the present agreement for $37,500 to cover these planned activities. RECOMMENDATION: Authorize the General Manager-Chief Engineer to enter into an addendum to the agreement with Lamb and Lamb in the amount of $37,500 for the continuation of support for the District's Work Redesign Program. 13026.7/91