HomeMy WebLinkAboutAGENDA BACKUP 12-21-95
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
1
BOARD MEETING OF
December 21, 1995
NO.
4. CONSENT CALENDAR a.
SUBJECT
INFORM THE BOARD OF DIRECTORS OF THE CLOSEOUT OF GAS
CHROMATOGRAPH/MASS SPECTROMETER (GC/MS) FACILITIES
IMPROVEMENTS, DISTRICT PROJECT 8157
DATE
December 5, 1995
TYPE OF ACTION
INFORMATION ONLY --
NO ACTION REQUIRED
S~fR~er S. Dhaliwal
Laboratory Superintendent
INIIlATING ~PT.lDIV.
"'Iant uperations Department/Operations
ISSUE: Inform the Board of Directors of the closeout of GC/MS Facilities Improvements, District
Project 8157.
BACKGROUND: On March 7, 1994, the Board of Directors authorized $175,000 to upgrade the
District's organic chemistry laboratory instrumentation. This upgrade involved the purchase and
installation of two gas chromatograph/mass spectrophotometers (GC/MS).
District Staff received bid responses from Hewlett Packard and Fison Instruments. Only Fison
Instruments' GC/MS equipment met the District's performance criteria. The $175,000 budget
included the purchase of the GC/MS from Fison Instruments, installation and startup, and operations
and maintenance training for District Staff at the manufacturer's facilities in Boston, MA. This
project is now complete. The total project cost is $175,241, which is $241 more than budgeted.
RECOMMENDATION: The Board of Directors is being informed of the closeout of the GC/MS
Facilities Improvements project. No action is required.
INITIATI,NG DEPT.lDIV.
Yj)
)A~
ECOMMENDED FOR BOARD ACTION
1302A-7/91 BSD
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PAGE 1 OF 7
BOARD MEETING OF
December 21, 1995
NO.
4. CONSENT CALENDAR b.
SUBJECT
DATE
ADOPT RESOLUTION CONFIRMING ASSIGNMENT OF THE
PLEASANT HILL BAY SHORE DISPOSAL FRANCHISE
TO CONTRA COSTA COUNTY
December 19, 1995
TYPE OF ACTION
ADOPT RESOLUTION
SUBMITTED BY
INITIATING DEPT./DIV.
Kenton L. Aim, District Counsel
District Counsel
ISSUE: Resolution approving assignment of the Pleasant Hill Bay Shore Disposal (PHBS)
Franchise to the County of Contra Costa is being submitted for review and adoption at the
December 21, 1995 Board Meeting.
BACKGROUND: The District by motion dated August 17, 1995 approved the execution of
the Transitional Agreement between the County of Contra Costa and CCCSD for Collection
of Solid Waste Within the Unincorporated Areas of the North Concord/Pacheco/Clyde Solid
Waste Franchise Area. Said agreement was executed by both parties thereto as of August
28, 1995.
The Transitional Agreement provided for assignment of the PHBS Franchise from the District
to the County, subject to certain conditions set forth therein. Said conditions have been met.
The Transitional Agreement provides that the District Board by resolution assign the PHBS
Franchise Agreement for the remainder of its term to the County. Attached hereto as Exhibit
A is said resolution formally approving entering into the Assignment Agreement, and
authorizing execution thereof.
RECOMMENDATION: District Counsel recommends that the District Board adopt the attached
resolution.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI~m
1302A-7/91
EXHIBIT A
RESOLUTION NO. 95-
RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT APPROVING
THE ASSIGNMENT OF PLEASANT HILL BAY SHORE DISPOSAL FRANCHISE
AGREEMENT FROM CENTRAL CONTRA COSTA SANITARY DISTRICT TO THE
COUNTY OF CONTRA COSTA AND CONSENT TO SAID ASSIGNMENT BY PLEASANT
HILL BAY SHORE DISPOSAL, INC. AND AUTHORIZING EXECUTION OF SAID
ASSIGNMENT AGREEMENT
WHEREAS Central Contra Costa Sanitary District (hereinafter "CCCSD") by
motion approved by the Board of Directors August 17, 1 995 approved and authorized
execution of the Transitional Agreement between the County of Contra Costa and
CCCSD for the Collection of Solid Waste Within Certain Unincorporated Areas of the
North Concord/Pacheco/Clyde Solid Waste Franchise Area; and
WHEREAS said Transitional Agreement was executed by CCCSD and the
County of Contra Costa as of August 28, 1995; and
WHEREAS said Transitional Agreement provides that the District is to adopt a
resolution assigning the Pleasant Hill Bay Shore Disposal (hereinafter "PHBS")
Franchise Agreement to the County of Contra Costa for the remainder of its term
provided certain conditions in said Transitional Agreement have been met; and
WHEREAS said conditions in the Transitional Agreement have been met; and
WHEREAS the terms of said Assignment Agreement attached hereto are in a
form satisfactory to PHBS, Inc. and the County of Contra Costa; and
WHEREAS the Board of Directors of the District has reviewed the terms of said
Assignment Agreement.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves as follows:
1 . The Board of Directors approves the Assignment Agreement; and
2. The Board of Directors authorizes the execution of the Assignment
Agreement; and
3. The Board of Directors directs staff to take such ministerial actions as
may be required to implement assignment of the PHBS Franchise Agreement pursuant
to the terms of the Assignment Agreement, said Assignment Agreement to take effect
as of the date of its execution; and
4. This resolution shall take effect December 21, 1995.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors at a Regular Meeting thereof held on the 21 st day of December, 1995, by
the following called vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
Approved as to From:
Kenton L. Aim
District Counsel
ASSIGNMENT OF PLEASANT HILL BA YSHORE DISPOSAL
FRANCHISE AGREEMENT FROM
CENTRAL CONTRA COSTA SANITARY DISTRICT
TO mE COUNTY OF CONTRA COSTA AND CONSENT TO
SAID ASSIGNMENT BY PLEASANT HILL BA YSHORE DISPOSAL, INC.
WHEREAS, Central Contra Costa Sanitary District (hereinafter "CCCSD") entered into
.a franchise agreement dated April 1 , 1986 (hereinafter "PHBS Franchise Agreement") with Boyd
Olney, Jr., dba Pleasant Hill Bayshore Disposal (a sole proprietorship) (hereinafter "PHBS"),
granting PHBS the exclusive privilege to collect garbage within the CCCSD-PHBS Franchise
Area as defined in the Transitional Agreement, infra, for a term of ten (10) years, said PHBS
Franchise Agreement expiring March 31, 1996 and attached hereto as part of Exhibit "A."
(Exhibit ." A" consists of the Transitional Agreement between County of Contra Costa and
Central Contra Costa Sanitary District for the Collection of Solid Waste Within Certain
Unincorporated Areas of North Concord/Pacheco/Clyde Solid Waste Franchise Area (hereinafter
"Tran~itional Agreement") and the PHBS Franchise Agreement); and
WHEREAS, Pleasant Hill Bayshore Disposal, Inc. (hereinafter "PHBS, Inc.) a wholly
owned subsidiary of Browning - Ferris Industries of California, Inc., is now operating as the
successor in interest to PHBS;
WHEREAS, as set forth in the Transitional Agreement, CCCSD and the County of
Contra Costa (hereinafter "County") have agreed to an assignment of the PHBS Franchise
Agreement from CCCSD to the County; and
WHEREAS, the Board of Directors of CCCSD has, by Resolution No. 95-_, effective
, 1995, authorized assignment of the PRBS Franchise Agreement from CCCSD
1
F:\OMS\TCS.OIR\0125410.04
to the County, provided that certain conditions specified in the Transitional Agreement have been
met; and
WHEREAS, said conditions specified in the Transitional Agreement have been met; and
WHEREAS, PHBS benefits from the assignment of the PHBS Franchise Agreement from
CCCSD to the County; and
WHEREAS, PHBS consents to the above assignment pursuant to the terms of the
Transitional Agreement and further agrees to waive and release any claim or other legal remedy
that it may have against CCCSD and County concerning any issues relating to exclusivity of the
Franchise Agreement and/or the jurisdictional boundaries of the franchise for all periods prior
to the effective date of assignment of the PHBS Franchise Agreement..
WHEREAS, the County has agreed to accept assignment of CCCSD's rights and
obligations in the PHBS Franchise Agreement pursuant to the terms of the Transitional
Agreement.
IT IS HEREBY AGREED AS FOLLOWS:
Pursuant to the Transitional Agreement, CCCSD hereby assigns and transfers CCCSD's
rights and obligations as set forth in the PHBS Franchise Agreement to the County and its
assigns. Such assignment and transfer of the PHBS Franchise Agreement is not intended to
relieve the franchisee's successor in interest~ PHBS, Inc., to the extent of any obligation set
forth in the said franchise agreement to indemnify CCCSD with respect to any occurrences
before the date of this Assignment Agreement and upon which any claim against CCCSD is
based.
2
F:\DMS\TCS.DIR\0125410.04
The County, in performance of its obligations as set forth in the Transitional Agreement,
consents to and hereby accepts assignment of the PHBS Franchise Agreement from CCCSD,
subject to the terms and conditions as set forth in the attached Transitional Agreement.
PHBS, Inc. consents herein to the assignment of the PHBS Franchise Agreement from
CCCSD to the County. PHBS, Inc. further agrees that it will not bring suit or seek any other
relief from CCCSD and/or the County concerning any issues relating to the exclusivity of the
PHBS Franchise Agreement and/or the jurisdictional boundaries of the franchise for all periods
prior to the effective date of assignment of the PHBS Franchise Agreement and does hereby
waive and release any such claims PHBS, Inc, may have against CCCSD, and/or the County.
The parties each respectively agree to the terms of this Assignment Agreement.
However, PHBS, Inc. does not waive any claim under the Franchise Agreement to seek a rate
increase if County improves additional franchise fees or takes additional action for which a rate
increase may be justified during the remaining term of the Franchise Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Assignment Agreement
to be executed in triplicate by the respective duly authorized officers and representatives as of
the date last written below.
Dated:
CENTRAL CONTRA COSTA SANITARY
DISTRICT
By: Roger J. Dolan,
General Manager
Dated:
COUNTY OF CONTRA COSTA
By:
3
F:\DMS\TCS.DIR\0125410.04
Dated:
PLEASANT HILL BA YSHORE DISPOSAL, INC.
By:
APPROVED AS TO FORM:
KENTON L. ALM,
General Counsel, Central Contra
Costa Sanitary District
General Counsel, County of
Contra Costa
4
F:\DMS\TCS.DIR\0125410.04
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
7
BOARD MEETING OF
December 21, 1995
NO.
6. BIDS AND AWARDS a.
DATbecember 18, 1995
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
D' ARCY AND HARTY CONSTRUCTION, INC. AND AUTHORIZE
AN AMENDMENT TO AN AGREEMENT WITH TERRY
HAEFNER, P.E., FOR THE LAKEWOOD SEWER RENOVATION
PROJECT, DISTRICT PROJECT NO. 4805
TYPE OF ACTION
AUTHORIZE AWARD/
AUTHORIZE
AMENDMENT
SUBMITTED BY
Andrew J. Antkowiak/
Assistant Engineer
INITIATING DEPT./DIV.
Engineering Department/
Infrastructure Division
ISSUE: On December 5, 1995, bids for construction of the Lakewood Sewer Renovation
Project, District Project No. 4805, were opened. The Board of Directors must authorize
award of contract or reject bids within 50 days of bid opening. Authorization by the
Board of Directors is required for the General Manager-Chief Engineer to execute
professional engineering agreements or amendments with a cumulative amount greater
than $50,000.
BACKGROUND: The majority of the sewers in the Lakewood area of Walnut Creek were
constructed over 40 years ago. There is a history of both dry-weather and wet-weather
sewage overflows from sewers in this subbasin. The Collection System Operations
Department must maintain the sewers in the Lakewood area on a frequent basis.
The Lakewood Sewer Renovation Project includes construction of approximately
19,000 feet of new 8-, 10-, 12-, 14-, 15- and 16-inch sewer. Approximately 13,000 feet
of sewer will be installed by open-cut construction, and 6,000 feet of sewer will be
installed by pipe-bursting. The project area is shown in Attachment 1.
Plans and specifications were prepared by District staff and consultant, Terry
Haefner, P.E. The project was advertised for bid on November 7 and 14, 1995. The
engineer's pre bid estimate for construction was $2,455,000. Five bids ranging from
$3,062,820 to $3,349,270 were received on December 5, 1995. A summary of the bids
is presented in Attachment 2. The Engineering Department conducted a technical and
commercial evaluation of the bids and concluded that D' Arcy and Harty Construction,
Inc., the apparent low bidder, is the lowest responsible bidder for the amount of
$3,062,820.
The apparent low bid, as well as the other four bids received for this project, is
approximately 25 percent greater than the engineer's estimate. Engineering Department
staff has reviewed all five bids received and the engineer's estimate. Staff has determined
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
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INITIATING DEPT./DIV.
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1302A-7/91
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
D' ARCY AND HARTY CONSTRUCTION, INC. AND AUTHORIZE
AN AMENDMENT TO AN AGREEMENT WITH TERRY
HAEFNER, P.E., FOR THE LAKEWOOD SEWER
RENOVATION PROJECT, DISTRICT PROJECT NO. 4805
SUBJECT
PAGE
DATE
2
OF
7
December 18, 1995
that several factors were not adequately addressed in the engineer's cost estimate. These
factors include the relative likelihood of encountering weak sandstone; the effect of
previous utility construction on trench stability; difficulties in delivering materials, such as
gravel and pipe via Ygnacio Valley Road; narrow streets within the Lakewood area; and
several other contracts being bid by other agencies.
The Lakewood Sewer Renovation Project is included in the 1995-96 Capital Improvement
Budget on pages CS-71 to CS-73. A post-bid/preconstruction cost estimate is presented
in Attachment 3. An allocation of $3,831,000 is needed to complete this project. The
current balance of the Sewer Construction Fund, minus unspent prior allocation plus
projected dependable revenue, will be adequate to fund this project. A funding summary
is presented in Attachment 4.
District staff will administer the contract and will provide inspection services and a portion
of the engineering services during construction. Terry Haefner, P.E., will also provide a
portion of the engineering services during construction. Mr. Haefner's original agreement
and two amendments, thereto, for design services provide for a cumulative cost ceiling
of $59,420. A proposed third amendment in an amount of $25,000 for services during
construction will increase this ceiling to $84,420. Although none of the individual
amendments exceed $50,000, the cumulative total does, and the Board is requested to
authorize the amendments which exceed the cumulative total of $50,000.
The Board of Directors has found that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.2. A
Notice of Exemption was filed with the County Clerk on December 2, 1994.
RECOMMENDATION: Authorize award of a construction contract to the lowest
responsible bidder, 0' Arcy and Harty Construction, Inc., in the amount of $3,062,820 for
the construction of the Lakewood Sewer Renovation Project, DP 4805. Authorize the
General Manager-Chief Engineer to execute an amendment to a professional engineering
services agreement with Terry Haefner, P.E.
13028-7/91
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ATTACHMENT
.DP NO. X4805
LAKEWOOD SEWER RENOVATION
1
Page 4 of 7
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 4805 - Lakewood Sewer Renovation Proiect
DATE December 5. 1995
LOCATION:
Walnut Creek
ENGR. EST. $2.455.000
No. BIDDER BID PRICE
(Name, telephone & address)
1 D' Arcy & Harty Construction, Inc. (415) 822-5200 $3,062,820
1300 Carroll Avenue
San Francisco, CA 94124
2 McGuire and Hester (510) 632-7676 $3,132,599
9009 Railroad Avenue
Oakland, CA 94603
3 Mountain Cascade, Inc. (510) 373-8370 $3,249,000
P.O. Box 5050
Livermore, CA 94551
4 Hess Construction Company, Inc. (707) 552-7931 $3,294,039
4484 Hess Drive
Vallejo, CA 94589
5 M.J.B. Pipeline (510) 785-5805 $3,349,270
P.O. Box 192
Mt. Eden, CA 94557
6 $
7 $
8 $
9 $
10 $
BIDS OPENED BY /s/ Ken F. Laverty
DATE
12/05/95
SHEET NO. ...L OF ...L
H:\PP\AUTH4805.AJA
ATTACHMENT 3
Page 5 of 7
LAKEWOOD SEWER RENOVATION PROJECT
DISTRICT PROJECT NO. 4805
POST -BID/PRECONSTRUCTION ESTIMATE
PERCENT OF
ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction Contract $3,062,820
2. Easement Acquisition 25,000
3. Contingency at 7 percent 21 7 . 1 80
CONSTRUCTION TOTAL $3,305,000 100
4. Construction Management
. District Forces
Construction Project Management $ 18,000
Contract Administration/Inspection 246.000
SUBTOTAL CONSTRUCTION $ 264,000 8.0
MANAGEMENT
5. Consultant/Professional Services
. Soils - Geotechnical (Woodward-Clyde) $ 15,000
. Material Testing 25,000
. Preconstruction Damage Survey 20,000
. Environmental/Water Quality Testing 8,000
. Design Services During Bid and Construction 25,000
(Terry Haefner)
. Pavement Consultant 3,000
. Arborist 3,000
. Sewer Cleaning and Televising Service 8,000
$ 107,000 3.2
6. Engineering and Other Services During Construction
. District Forces
Project Engineering Services $ 33,000
Record Drawings 5,000
Community Relations 24,000
Surveying 20,000
H:\PP\AUTH4805.AJA
ITEM DESCRIPTION
TOTAL
· Other Services
Legal $
Collection System Operations
Field Office Support
Computer Equipment (CADD Workstation)
(In-House Drafting and As-Builts)
Miscellaneous
Encroachment Permits/City Inspection
2,000
5,000
3,000
14,000
2,000
1 8.000
SUBTOTAL CONSTRUCTION ENGINEERING $ 126,000
CONSTRUCTION MANAGEMENT & $ 497,000
ENGINEERING TOTAL (ITEMS 4, 5, & 6)
7. Prebid Expenditures (Planning and Design) $ 565,000
8. Total Project Cost $4,367,000
9. Funds Allocated to Date $ 536,000
10. Allocation Required to Complete Project $3,831,000
H:\PP\AUTH4805.AJA
Page 6 of 7
PERCENT OF
ESTIMATED
CONSTRUCTION
3.8
15.0
17.1
132.1
Page 7 of 7
ATTACHMENT 4
PROJECT FUNDING SUMMARY
FOR THE PERIOD
12/08/95 THROUGH 01/07/96
SEWER CONSTRUCTION FUND BALANCE AS OF
11/30/95**
$50,700,000
MINUS UNSPENT PRIOR ALLOCATIONS
(21,100,000)
PLUS DEPENDABLE CURRENT YEAR REVENUE
(12/95 THROUGH 6/96)
13,500,000
PLUS DEPENDABLE FUTURE REVENUE
(7/96 THROUGH 2/97)
10,500,000
$53,600,000
$53,600,000
> $3,831,000 (ALLOCATION
REQUIRED)
** Balance includes the unspent proceeds of the 1994 Revenue Install-
ment Certificates (COPs). Outstanding debt as of 6/30/96 is projected at
$25,489,000.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 6
BOARD MEETING OF
December 21, 1995
NO.
6. BIDS AND AWARDS b.
SUBJECT
DATE
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT FOR
THE DAF ODOR CONTROL PROJECT, DP 7143, TO KAWEAH
CONSTRUCTION COMPANY
TYPE OF ACTION
AUTHORIZE AWARD
SUBMITTED BY
Don E. Berger
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department,
ISSUE: On December 13, 1995, sealed proposals were received and opened for construction of the
DAF Odor Control Project, District Project No. 7143. The Board of Directors must authorize award of
the contract or reject bids within 50 days of the bid opening.
BACKGROUND: Previous odor studies have identified and prioritized odor sources at the treatment
plant. The District is pursuing a staged plan to eliminate odor sources sequentially. The dissolved air
flotation (DAF) tanks have been identified as the next odor source requiring abatement. This project
consists of installing flat aluminum covers on the three DAF tanks and conveying the foul air to a
biofilter for odor removal. In a biofilter, odorous air is passed through a compost bed where odorous
compounds are removed from the airstream and decomposed by bacteria. Biofilters were evaluated
against other odor control technologies, such as chemical scrubbers, and determined to be the most
cost-effective for this application. This project also includes various seismic improvements to the DAF
tanks and the recoating of interior metal surfaces for corrosion protection. The project location is
shown in Attachment 1. E&A Consultants provided design engineering for the biofilter portion of the
project. All of the drafting as well as a large part of the engineering for this project were completed
by District staff. Final record drawings will be done in-house with the aid of a new CADD workstation.
The DAF Odor Control Project was advertised on November 27 and December 4, 1995. Six bids
ranging from $519,000 to $643,769 were received and publicly opened on December 13, 1995. A
summary of these bids is shown in Attachment 2. The Plant Engineering Division conducted a
technical and commercial evaluation of these bids and has determined that Kaweah Construction
Company is the lowest responsible bidder with a bid amount of $519,000. The Engineer's prebid
estimate for this project was $560,000.
District staff will administer the construction contract and will provide resident engineering and
inspection services. E&A Consultants has been selected to provide the following construction services
for the biofilter: office engineering, shop drawing review, media selection, operations and maintenance
manual preparation, on-site training, and final performance testing. A professional services agreement
in the amount of $41,000 has been negotiated with E&A Consultants for this work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
'N7!eff'V
1302A-7/91
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SUBJECT
POSITION PAPER
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT FOR
THE DAF ODOR CONTROL PROJECT, DP 7143, TO KAWEAH
CONSTRUCTION COMPANY
2
OF
6
PAGE
DATE
December 15, 1995
The allocation of funds required to complete this project, as shown in Attachment 3, is $811,000. The
current total estimated project cost is $941,000. This project is included in the Fiscal Year 1995-96
Capital Improvement Budget (CIB) on pages TP-78 through TP-79. The total project cost included in
the CIB is $968,000.
The current balance of the Sewer Construction Fund, minus unspent prior allocations, plus projected
dependable revenue, will be adequate to fund this project. A funding summary is presented in
Attachment 4.
Staff has determined that this project is exempt from the California Environmental Quality Act (CEQA)
under District CEQA Guidelines, Section 18.2, since it involves a minor alteration to existing sewerage
facilities with negligible or no increase in capacity. The Board of Directors' approval of this project will
constitute an independent finding that this project is exempt from CEQA.
RECOMMENDATION:
Authorize award of a construction contract in the amount of $519,000 for construction of the DAF Odor
Control Project, DP 7143, to Kaweah Construction Company, the lowest responsible bidder.
1302B-7/91
PAGE 3 OF 6
ATTACHMENT 1
OAF ODOR CONTROL PROJECT, DP 7143
PROJECT LOCATION
OAF TANKS
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PAGE 4 OF 6
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 7143 - OAF ODOR CONTROL PROJECT
DATE: December 13, 1995
LOCATION: Martinez, CA
ENGR. EST. $ 560,000
NO. BIDDER BID PRICE
(Name, Telephone & Address)
1 Kaweah Construction Company $519,000
1911 North Fine Avenue
Fresno, CA 93727
2 Monterey Mechanical Company $520,000
8275 San Leandro Street
Oakland, CA 94621
3 Townsend Bros. Contracting $576,800
210 Vallejo Street, Suite D
Petaluma, CA 94952
4 Pacific Mechanical Corporation $579,700
2501 Annalisa Drive
Concord, CA 94520
5 Power Engineering Contractors $622,533
1275 North San Antonio Road
Palo Alto, CA 94303
6 NV Heathorn $643,769
2846 Chapman Street
Oakland, CA 94601
BIDS OPENED BY: /s/ Jovce E. Murphv DATE: December 13, 1995 SHEET NO. ..1... OF ..1...
PAGE 5 OF 6
ATTACHMENT 3
OAF ODOR CONTROL PROJECT
DISTRICT PROJECT NUMBER 7143
POSTBID/PRECONSTRUCTION ESTIMATE
TOTAL
PERCENT
ITEM DESCRIPTION
1. CONSTRUCTION CONTRACT
Contingency (1 5 percent)
Biofilter Media
$519,000
78,000
1 0,000
$607,000
100.0
2.
3.
4.
5.
CONSTRUCTION MANAGEMENT
· District Forces
- Contract Administration $ 52,000 8.6
- Inspection 24,000 4.0
- Testing 2,000 0.3
- Legal 1,000 0.2
- Record Drawings 3,000 0.5
- Surveying 2,000 0.3
$ 84,000 13.9
· Consultants
- Construction Engineering (E&A) $ 20,000 3.3
- Structural/Electrical/Corrosion 6,000 --L.Q
$ 26,000 4.3
· Miscellaneous
- Plant Engineering Division $ 17,000 2.8
- Plant Operations Department 6,000 0.9
$ 23,000 3.7
CONSTRUCTION MANAGEMENT TOTAL $ 133,000 21.9
START-UP
. O&M Manual and Training (E&A) $ 11,000 1.8
· Performance Testing (E&A) 10,000 1.6
· Plant Engineering Division 5,000 0.8
. Plant Operations Department 3,000 0.5
$ 29,000 4.7
COMPUTER EQUIPMENT
. CADD Workstation (In-house Drafting) $ 14,000 2.3
PREBID EXPENDITURES
· Planning $ 45,000 7.4
. Design and Bidding 113,000 18.5
$158,000 25.9
TOTAL ESTIMATED PROJECT COST: $941,000
ALLOCATIONS TO DATE: $130,000
ADDITIONAL ALLOCATION NEEDED
TO COMPLETE PROJECT: $811,000
PAGE 6 OF 6
ATTACHMENT 4
PROJECT FUNDING SUMMARY
FOR THE PERIOD
12/08/95 THROUGH 01/07/96
SEWER CONSTRUCTION FUND BALANCE AS OF $ 50,700,000
11/30/95**
MINUS UNSPENT PRIOR ALLOCATIONS <$ 21,100,000 >
PLUS DEPENDABLE CURRENT YEAR REVENUE $ 13,500,000
(12/95 THROUGH 6/96)
PLUS DEPENDABLE FUTURE REVENUE $ 3,900,000
(7/96 THROUGH 9/96)
$ 47,000,000
$47,000,000
>
$811,000
(ALLOCATION REQUIRED)
* *Balance includes the unspent proceeds of the 1994 Revenue Installment Certificates (COPs). Outstanding
debt as of 06/30/96 is projected to be $25,489,000.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
NO.
8. ENGINEERING a.
BOARD MEETING OF
SUBJECT
DATE
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH PARSONS
BRINCKERHOFF FOR PROFESSIONAL ENGINEERING
SERVICES FOR THE ENERGY MANAGEMENT PLAN
(DP 6109)
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
Don Berger, Associate Engineer
James Belcher, Senior Engineer
INIIlI-TING OE PT.lD IV. .
t""lant I=nglneenng Department
Plant Operations Department
ISSUE: Authorization of the Board of Directors is required for the General Manager-Chief
Engineer to execute a professional engineering services agreement in an amount greater than
$50,000.
BACKGROUND: Energy costs are a major part of the treatment plant operational costs. Over
the years, the District has made a number of improvements to reduce energy costs; these
efforts in energy conservation have been recognized by the Electrical Power Research Institute
(EPR!) and the California Energy Commission (CEC). The District has an ongoing effort to
evaluate and develop ways to further reduce energy costs. A more comprehensive study is
needed now, which examines recent improvements to the plant which impact energy
consumption and management strategies. These improvements include the Cogeneration
facility, the new standby power facility, the new Headworks, the UV disinfection system, and
the upgrades to the water reclamation facility. Informal discussions with candidate energy
consultants have identified other potential areas for savings including wheeling of excess power
to pump stations, deregulation of electrical suppliers to allow negotiation of lower rates, and
load shifting to off-peak periods.
Proposals for a comprehensive energy management plan were solicited from qualified
engineering firms. Eight firms submitted proposals, which were evaluated and the four most
qualified consultants were interviewed. The firm of Parsons Brinckerhoff was selected for this
project based on their thorough understanding of the project scope combined with their past
experience and understanding of energy management work. Parsons Brinckerhoff will utilize
Montgomery Watson as a subconsultant to assist in evaluation of wastewater processes.
The primary objectives of Parsons Brinckerhoff will be to determine current and future energy
demands for each process; to identify, evaluate, and prioritize energy conservation
opportunities; and to develop an overall energy management plan. The work will also include
evaluating electric and gas rate schedules/billings; Identifying and evaluating options for
optimization of Cogeneration; and evaluating the feasibility of power purchase or sale.
1302A-7/91
DEB
INITIATI,NG DEPT.lDIV.
!Jl~
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH PARSONS
BRINCKERHOFF FOR PROFESSIONAL ENGINEERING
SERVICES FOR THE ENERGY MANAGEMENT PLAN
(DP 6109)
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2 2
PAGE
OF
DAl5ecember 13, 1995
The Energy Efficiency and Utilization Plan is included in the 1995-96 Capital Improvement
Budget (CIB) on pages TP-40 and TP-41. The project includes funds to design and purchase
power monitoring equipment to assist in identifying existing energy usage patterns at the
treatment plant and for load management during periods of peak power demand.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a professional
services agreement with a cost ceiling not to exceed the amount of $82,000 with Parsons
Brinckerhoff for professional engineering services for preparation of an Energy Management Plan
(DP 6109)
13028-7/91