HomeMy WebLinkAboutAGENDA BACKUP 11-02-95
NOVEMBER 2, 1995- ~. CONSENT CALENDAR f.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
..II~'ISil}I7I;~I.~Ii!I;~~: BOARD MEETlNG OF
[7\,01.'/ ".I'[7~rn~1l1l October 1 9 1995
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NO.
3. CONSENT CALENDAR f.
SUBJECT
DATE
QUITCLAIM SEWER EASEMENT TO DAVID R. WARWICK,
ET UX, LAFA VETTE AREA, JOB 730, PARCEL 2
TYPE OF ACTION
APPROVE QUIT-CLAIM
OF SEWER EASEMENT
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Departmentl
Infrastructure Division
ISSUE: The subject easement is no longer being used and should be quitclaimed.
BACKGROUND: The District's sewer main located within the subject easement was damaged
by earth movement within the Warwicks' property. In 1994 the Warwicks granted a new
sewer easement to this District to permit the installation of a relocated replacement sewer main.
The replacement sewer main has been constructed and is now in service. The subject sewer
easement is no longer required and can now be quitclaimed.
The project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CECA) under District CECA Guidelines, Section 18.6, since it
involves a minor alteration in land use limitations.
RECOMMENDATION: Approve Quitclaim Deed to Mr. David R. Warwick, et ux, Job No. 730;
authorize the President of the Board of Directors and the Secretary of the District to execute
said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
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QUITCLAIM SEWER EASEMENT
JOB 730 - PARCEL 2
LAFAYETTE AREA
2523-1/87
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NOVEMBER 2, 1995. J. CONSENT CALENDAR g.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 3
BOARD MEETING OF
October 19, 1995
NO.
3. CONSENT CALENDAR g.
SUBJECT
AUTHORIZATION FOR P.A. 95-16 (ALAMO AREA) AND
95-17 (ALAMO AREA) TO BE INCLUDED IN A FUTURE
FORMAL ANNEXATION TO THE DISTRICT
DATE
October 6, 1995
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Infrastructure Division
PARCEL AREA OWNER/ADDRESS. REMARKS LEAD
NO. PARCEL NO. & ACREAGE AGENCY
95-1 6 Alamo Arthur Anderson, et al Future "Oil Changer" Contra
(77E4) 111 Jennifer Lane site. Negative Costa
Alamo, CA 94507 declaration by Contra County
(192-082-005) (0.80 AC.) Costa County.
95-17 Alamo BSFS CASA Ltd. Four-lot, minor Contra
2441 Warren Road subdivision, single-family Costa
Walnut Creek, CA 94596 homes. Negative County
(192-272-07 through declaration by Contra
192-272-10) (5.63 AC.) Costa County
RECOMMENDATION: Authorize P.A. 95-16 and 95-17 to be included in a future formal
annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PROPOSED ANNEXATION
P.A.95-16
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PROPOSED ANNEXATION
P.A.95-17
NOVEMBER 2, 1995 3. CONSENT CALENDAR j.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 4
POSITION PAPER
BOARD MEETING OF
October 19, 1995
NO.
6. ADMINISTRATIVE a.
SUBJECT
ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED
POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT
CONFLICT OF INTEREST CODE
DATE
October 3 1995
TYPE OF ACTION
ADOPT RESOLUTION
AMENDING CONRJeT
OF INTEREST CODE
SUBMITTED BY
Joyce E. Murphy
Secretary of the District
INITIATING DEPT./DIV.
Administrative
ISSUE: A need exists to update the designated positions contained in Exhibit A of the District's
Conflict of Interest Code.
BACKGROUND: The Political Reform Act of 1974 and the Central Contra Costa Sanitary District
Conflict of Interest Code require that the Board of Directors adopt a list of designated positions
of officers and employees who make, or participate in making, decisions that could have a
material effect on any personal financial interest. It has been the practice of the District to
review the designated positions on an annual basis and to amend the District Conflict of Interest
Code as necessitated by any changed circumstances, including the creation of new positions,
deletion of positions, and relevant changes in the duties assigned to existing positions.
Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest
Code, was reviewed by staff and an amendment is proposed to reflect the current organizational
structure of the District. It is recommended that the position of Vehicle and Equipment
Maintenance Supervisor be deleted from the list of designated positions. This vacant position
was eliminated in the 1995-1996 Personnel Budget approved by the Board of Directors on April
20, 1995.
After approval by the Board, the proposed amendment to Exhibit A of the District Conflict of
Interest Code will be submitted to the Board of Supervisors, the code reviewing bOdy. The
amendment takes effect upon its approval by the Board of Supervisors.
RECOMMENDATION: Adopt the attached resolution amending Exhibit A, Designated Positions
and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code,
and authorize the Secretary of the District to submit a copy of said code amendment to the
Contra Costa County Board of Supervisors for approval.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG DEPT.lDIV.
Wt.
1302A-7/91
RESOLUTION NO. 95-
A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS
AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY
DISTRICT CONFLICT OF INTEREST CODE
WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code
provides that the Board of Directors shall from time to time establish by resolution
designated positions of officers and employees deemed to make, or participate in the
making of, decisions which may foreseeably have a material effect on a financial
interest.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT Exhibit A, Designated Positions and Disclosure Categories of the Central
Contra Costa Sanitary District Conflict of Interest Code, a copy of which is attached,
is hereby approved and adopted for the District, subject to approval by the Board of
Supervisors of the County of Contra Costa; and
THAT the Secretary of the District is hereby authorized and instructed to submit
a copy of such Code amendment to the Board of Supervisors of the County of Contra
Costa and to request the Board of Supervisors to approve said Code amendment in
accordance with Government Code Section 87303.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 19th day of October 1995, by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to form:
Kenton L. Aim
District Counsel
-EXHIBIT A-
DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
CONFLICT OF INTEREST CODE
Desianated Positions
Disclosure Cateaories
1 . Director
2. General Manager-Chief Engineer
3. Secretary of the District
4. Counsel for the District
5. Manager
6. Controller
7. Consultant
8. Control Systems Engineer
9. Real Property Specialist
10. Permit and Services Technician
11 . Principal Engineer
12. Senior Engineer
13. Associate Engineer
14. Survey Party Chief
15. Management Information Systems Administrator
16. Land Surveyor
17. Engineering Support Supervisor
18. Senior Construction Inspector
19. Collection System Inspection Supervisor
20. Construction Inspector
21 . Source Control Inspector
22. Senior Source Control Inspector
23. Supervising Source Control Inspector
24 Source Control Program Superintendent
25. Principal Buyer
26. Senior Buyer
27. Buyer
28. Materials Coordinator III
29. Plant Operations Superintendent
30. Field Operations Superintendent
31 . Plant Maintenance Superintendent
32. Laboratory Superintendent
33. Pumping Stations Superintendent
34. Vehiele aRE' Et;tuipFFlent Maintenanee Super'liaer
35. Operations Support Supervisor
36. Accounting Supervisor
37. Administrative Analyst
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"EXHIBIT A" (Continued)
Cateaorv Index
A Investments
B Interests in Real Property
C Interests in Real Property and Investments Held by Business Entities or Trusts
o Income (Other than Gifts or Loans)
E Income (Loans)
F Income (Gifts)
G Business Positions
H Commission Income, Income and Loans to Business Entities or Trusts and Income
from Rental Property
NOVEMBER 2, 1995 . CONSENT CALENDAR k.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION PAPER
BOARD MEETING OF
October 19, 1995
NO.
6. ADMINISTRATIVE b.
SUBJECT DATE
ADOPT RESOLUTION ESTABLISHING THE DISTRICT COM PRE- October 13, 1995
HENSIVE EMERGENCY MANAGEMENT PLAN, APPOINTING TYPE OF ACTION
GENERAL MANAGER-CHIEF ENGINEER AS MANAGER OF
DISTRICT EMERGENCY OPERATIONS, AND DEFINING THE ADOPT RESOLUTION
DISTRICT DECLARATION OF A DISTRICT STATE OF EMERGENCY
SUBMITTED BY
Bonnie Allen, Risk Manager
INITIATING DEPT.lDIV.
Administrative/Risk Management
ISSUE: The Board of Directors' authorization is requested for the adoption of 8 District resolution
establishing the District Comprehensive Emergency Management Plan.
BACKGROUND: Both Cal-OSHA and Federal standards require the District to establish and
maintain an emergency planning function. A recent State law requires compliance with the
Standardized Emergency Management System (SEMS). The District must establish plans,
procedures and facilities for disaster response management within SEMS guidelines.
At the September 21, 1995, Board Meeting the Board Members were presented with a copy of
the "Comprehensive Emergency Management Plan". Staff indicated that the Board would be
asked to formalize the adoption of the District Emergency Plan by a resolution.
Attached is the District resolution for the Board's consideration and adoption. Staff is
recommending that the Board's adoption of the resolution includes authorization for the General
Manager-Chief Engineer to implement ministerial changes to the Comprehensive Emergency
Management Plan without prior Board approval. It is the intent of staff that any minor
modifications required to update the Plan to meet changing regulations be completed under the
direction of the General Manager-Chief Engineer.
RECOMMENDATION: Adopt resolution establishing the District Comprehensive Emergency
Management Plan in compliance with the State SEMS regulation, appointing the General
Manager-Chief Engineer as the Manager of District Emergency Operations, and defining the
District Declaration of a District State of Emergency.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
1302A-7/91
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PM
RESOLUTION NO. 95-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ESTABLISHING THE DISTRICT
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN IN COMPLIANCE WITH THE
STATE STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) REGULATION,
APPOINTING THE GENERAL MANAGER-CHIEF ENGINEER AS THE
MANAGER OF DISTRICT EMERGENCY OPERATIONS, AND DEFINING THE
DISTRICT DECLARATION OF A DISTRICT STATE OF EMERGENCY
WHEREAS, there are many natural and technological hazards which threaten the District,
including earthquakes, fires, hazardous materials releases, floods, high winds and severe
storms, power outages and water contamination potential;
WHEREAS, the State of California-has enacted the SEMS regulation, known as the Petris
Bill, which sets forth the Standardized Emergency Management System (SEMS) and
requires all public agencies with emergency response organizations to be consistent and
integrated with the State system and to prepare emergency management response plans;
WHEREAS, the District is a public utility district in the State of California with an
emergency management response organization and therefore must comply with the SEMS
regulation;
NOW, THEREFORE, BE IT RESOLVED that the District establishes the District
Comprehensive Emergency Management Plan in compliance with the State of California
SEMS regulation.
AND BE IT FURTHER RESOLVED that the General Manager-Chief Engineer is designated
as the Manager of District Emergency Operations.
AND FURTHER that under emergency conditions in which immediate action must be taken
to protect lives and property, respond to emergencies, and to restore essential services
for the public health an~ safety, the Manager of Emergency Operations may proclaim a
District State of Emergency and activate the District Comprehensive Emergency
Management Plan.
AND FURTHER, under the activation of the District Comprehensive Emergency
Management Plan, the Manager of District Emergency Operations will direct and manage
all emergency operations and make decisions to allocate resources and expend funds as
necessary to meet the needs of the emergency.
AND FURTHER, the Board of Directors shall meet within fourteen (14) days of the
Declaration of the District State of Emergency to proclaim by official Board resolution the
Declaration of the District State of Emergency and to authorize continued emergency
operations and recovery actions.
.~
NOVEMBER 2,1995 - 3. CONSENT CALENDAR 1.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
October 19, 1995
NO.
7.
ENGINEERING a.
POSITION PAPER
SUBJECT
DATE
October 11, 1995
AUTHORIZE AWARD OF AN ANNUAL CONTRACT TO
PRECISION LOCATING FOR UNDERGROUND UTILITY
LOCATING SERVICES
T'fPE OF ACTION
AUTHORIZE
AWARD
SUBMITTED BY
INITIATING DEPT.lDIV.
Tom Cheng, Assistant Engineer
Engineering Dept.llnfrastructure Div.
ISSUE: On October 9, 1995, sealed bids were received and publicly opened for providing
underground utility locating service for seven current capital projects and miscellaneous
future projects. The Board must authorize award of the contract or reject bids within 60
days of the bid opening.
BACKGROUND: The Infrastructure Division locates approximately 52,000 feet of
underground utilities each year as a part of the design of various collection system capital
projects. The purpose of locating underground utilities is to verify as-built underground
utility information provided by other agencies or private utility companies. The results are
useful for evaluating alternatives during the facilities planning and design phases of
projects and for minimizing the need for potholing during design and costly change orders
during construction. In the past, a separate contract was negotiated with an underground
utility locating firm each time a need arose. By bidding all anticipated underground utility
locating work on an annual basis, the District will obtain a lower overall cost and a
significant reduction in paper work associated with negotiating and issuing separate
contracts. The purpose of the Bid Request is to fix the unit cost per each portion of the
work and not to arrive at a total bid amount.
A Bid Request was advertised on September 29 and October 5, 1995. Two bids were
received and publicly opened on October 9, 1995. These bids are listed in Attachment
1, Tabulation of Bids. The Engineering and Purchasing staff conducted a technical and
commercial evaluation of the bid and concluded that Precision Locating is the lowest
responsible bidder.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it will provide information
for design of sewer improvements and will not have a legally binding effect on later
activities. The Board of Directors' approval of this award of contract will constitute an
independent finding that the contract is exempt from CEQA.
RECOMMENDATION: Authorize award of an annual contract to Precision Locating, the
lowest responsible bidder, for providing underground utility locating services. The initial
contract not-to-exceed amount will be $ 18,500.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
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1302A-7/91
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Resolution No. 95-
Page 2
AND FURTHER, the Declaration of the District State of Emergency shall remain in effect
for (14) days from the date of tn~ Board Resolution, unless terminated by the Manager
of Emergency Operations and the Board of Directors or extended by the Manager of
Emergency Operations and the Board of Directors.
AND FURTHER, that the Manager of District Emergency Operations shall be authorized to
make minor modifications to the District Comprehensive Emergency Management Plan as
required to update the Plan to meet changing regulations.
PASSED AND ADOPTED this day of , by the Central Contra Costa
Sanitary District Board of Directors by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
Approved as to form:
Kenton L. Aim
District Counsel
SD\Reso\Emergenc.P1n
NOVEMBER 2. 1995 - J. CONSENT CALENDAR 1.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
BOARD MEETING OF
October 19, 1995
NO.
7.
ENGINEERING a.
SUBJECT
DATE
October 11, 1995
AUTHORIZE AWARD OF AN ANNUAL CONTRACT TO
PRECISION LOCATING FOR UNDERGROUND UTILITY
LOCATING SERVICES
TYPE OF ACTION
AUTHORIZE
AWARD
SUBMITTED BY
INITIATING DEPT.lDIV.
Tom Cheng, Assistant Engineer
Engineering Dept./lnfrastructure Div.
ISSUE: On October 9, 1995, sealed bids were received and publicly opened for providing
underground utility locating service for seven current capital projects and miscellaneous
future projects. The Board must authorize award of the contract or reject bids within 60
days of the bid opening.
BACKGROUND: The Infrastructure Division locates approximately 52,000 feet of
underground utilities each year as a part of the design of various collection system capital
projects. The purpose of locating underground utilities is to verify as-built underground
utility information provided by other agencies or private utility companies. The results are
useful for evaluating alternatives during the facilities planning and design phases of
projects and for minimizing the need for potholing during design and costly change orders
during construction. In the past, a separate contract was negotiated with an underground
utility locating firm each time a need arose. By bidding all anticipated underground utility
locating work on an annual basis, the District will obtain a lower overall cost and a
significant reduction in paper work associated with negotiating and issuing separate
contracts. The purpose of the Bid Request is to fix the unit cost per each portion of the
work and not to arrive at a total bid amount.
A Bid Request was advertised on September 29 and October 5, 1995. Two bids were
received and publicly opened on October 9, 1995. These bids are listed in Attachment
1, Tabulation of Bids. The Engineering and Purchasing staff conducted a technical and
commercial evaluation of the bid and concluded that Precision Locating is the lowest
responsible bidder.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEOA) under District CEOA Guidelines Section 17.3 since it will provide information
for design of sewer improvements and will not have a legally binding effect on later
activities. The Board of Directors' approval of this award of contract will constitute an
independent finding that the contract is exempt from CEQA.
RECOMMENDATION: Authorize award of an annual contract to Precision Locating, the
lowest responsible bidder, for providing underground utility locating services. The initial
contract not-to-exceed amount will be $18,500.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
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1302A.7/91
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NOVEMBER 2, 1995 3. CONSENT CALENDAR m.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
POSITION P'APER BOARD MEETING OF
'" October 19, 1995
NO.
7. ENGINEERING b.
SUBJECT
AUTHORIZE BOARD PRESIDENT BARBARA HOCKETT
TO EXECUTE THE PROJECT SPECIFIC AGREEMENT WITH
THE CONTRA COSTA WATER DISTRICT FOR RECYCLED
WATER IN ZONE 1
DATE
October 16, 1995
TYPE OF ACTION
AUTHORIZE EXECUTION
OF PROJECT SPECIFIC
AGREEMENT
SUBMITTED BY Lynne B. Putnam, Senior Engineer INITIATING DEPT.lDIV.
James R. Coe, Associate Engineer Planning Division, Engineering Department
ISSUE: A Project Specific Agreement for recycled water in Zone one has been negotiated with
Contra Costs Water District (CCWD). Board authorization of the Agreement is required.
BACKGROUND: The Board approved the Principles of Agreement for a Project Specific
Agreement for Zone 1 in July 1995. The intent of the Principles of Agreement was to provide
a framework for a Project Specific Agreement between the two districts. The purpose of the
Project Specific Agreement is to describe a mutually beneficial business relationship between
the two districts wherein the Zone 1 recycled water project may be successfully implemented.
The Agreement addresses ownership and operations issues of the proposed recycled water
facilities and specifies a process to include CCWD participation in the future. The Agreement
grants purveyorship to CCCSD for recycled water in Zone 1. The completion of this Agreement
demonstrates that public agencies can work together for the benefit of the public and the
environment.
A copy of the Agreement was previously distributed to the Board, and a staff summary is
attached for your review.
RECOMMENDATIONS: Authorize Board President Barbara Hockett to execute the Project
Specific Agreement for Recycled Water in Zone 1 with CCWD.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Page 2 of 2
STAFF SUMMARY
The major provisions of the Agreement are as follows:
1 . Grants purveyorship of recycled water in Zone 1 to CCCSD.
2. Provides for future CCWD participation in the Zone 1 project.
3. Allows purveyorship to survive termination of the Agreement.
4. Allows CCWD to charge recycled water customers for services provided as specified
in the CCWD Code.
PROJECT SPECIFIC AGREEMENT
FOR THE
ZONE ONE RECYCLED WATER PROJECT
BETWEEN
CENTRAL CONTRA COSTA SANITARY DISTRICT
AND
CONTRA COSTA WATER DISTRICT
This Project Specific Agreement for the Zone One Recycled Water Project (Agreement) is
made on . 1995, (the WEffective DateW) between Central Contra Costa
Sanitary District (CCCSD), a local public entity organized under the Sanitary District Act
of 1923, and Contra Costa Water District (CCWD), a local public entity organized under
the County Water District Law, in order to provide for the development and
implementation of a recycled water project in the area known as Zone One, which lies
within the service areas of both Districts. This Agreement is based upon the Principles
of Agreement for Zone One Recycled Water Project approved by CCCSD and CCWD on
July 20, 1995, and July 5, 1995, respectively, and upon the General Agreement for
Recycled Water between CCCSD and CCWD (General Agreement) dated November 2,
1994.
RECITALS,
a. Whereas, both districts believe prudent water management in California requires
effective water conservation and reuse to meet diverse water needs;
b. Whereas, both districts believe that it is sound public policy to develop recycled
water resources through economically, financially, technically, and environmentally
sound projects;
c. Whereas, both districts believe thatthe productive use of existing facilities benefits
the ratepayers of both districts;
d. Whereas, both districts declare their intent to maintain a business relationship that
facilitates the implementation of sound recycled water projects;
e. Whereas, CCWD is the purveyor of water including recycled water and the primary
water supplier in the CCWD service area, except as otherwise provided in this
Agreement or other project specific agreements, and CCCSD is the major producer
of water for recycling in the area served bV CCCSD.
Project Specific Agreement
Zone One Recycled Water Project
Pege 1
NOW, THEREFORE, IT.IS AGREED THAT:
1. PURPOSE OF THIS AGREEMENT
This Agreement establishes the responsibilities and rights of each of the two
districts for the purpose of purveying recycled water to the customers listed in
Exhibit A (Customers) and generally located in Zone One as described in the Zone
One Business Plan prepared by CCCSD and dated April 1995 (Business Plan). The
project as described in the Business Plan is based on planning level estimates, and
specific project details may vary in the future as the project develops. The
Business Plan is attached for reference as Exhibit B.
2. TERM
This Agreement shall become effective on the Effective Date stated above and shall
continue in effect until terminated as set forth in Section 12.
3. PURVEYORSHIP
a. Pursuant to the General Agreement, CCCSD proposed the Zone One
recycled water project for jOint participation with CCWD by submitting the
Business Plan to CCWD. CCWD has decided not to participate in the Zone
One project except as described within this Agreement. CCWD hereby
grants CCCSD recycled water purveyorship authority under this Agreement
to supply recycled water to the Zone One Customers in amounts equal to
or less than the quantities shown in Exhibit A.
b. CCWD authorizes CCCSD through this Agreement to provide all recycled
water services and purvey recycled water within Zone One and CCCSD shall
assume all recycled water service responsibilities and obligations to the
Zone One Customers, including those existing recycled water customers
currently served and described in the General Agreement and Business Plan.
As to existing CCWD recycled water customers, effective July 1, 1996,
CCCSD shall be responsible for purveying recycled water to such
customers, including providing customer services, meter reading, billing,
revenue collection, and complying with permit requirements.
c. Prior to implementing any increases to the potential recycled water customer
list as shown in Exhibit A or project size, or any changes from the location
described in the Business Plan, CCCSD shall request an amendment to this
Agreement and CCWD shall not unreasonably withhold its approval.
d. CCCSD agrees not to seek any compensation from CCWD associated with
planning, design, construction, and operation and maintenance of the Zone
One project under this Agreement.
Project Specific Agreement
Zone One Recycled Water Project
Page 2
e. CCWD shall not seek any compensation from CCCSD or the Zone One
Customers for costs related to the Zone One project, as developed and
implemented pursuant to this Agreement, except as otherwise provided for
in this Agreement.
4. RESPONSIBILITIES OF DISTRICTS
a. CCCSD shall be responsible for:
(1) planning, design, construction scheduling, and construction of all
Zone One recycled water facilities necessary to provide recycled
water service to Zone One Customers;
(2) owning, operating, and maintaining Zone One recycled water
facilities;
(3) obtaining capital, operation and maintenance funding for Zone One
recycled water facilities except as may be agreed to by both districts
in accordance with Sections 4.c and 4.d;
(4) establishing recycled water rates and charges for customer services
in Zone One;
(5) owning, maintaining, and calibrating the Customer recycled water
meters;
(6) reading meters, billing customers, and collecting revenue except as
may be otherwise agreed under Section 4.c;
(7) obtaining and complying with all permits necessary to operate the
Zone One recycled water facilities;
(8) maintaining recycled water quality and reliability;
(9) maintaining and providing, upon request by CCWD, as-built records
of all Customer recycled water service connection and non-recycled
water facilities conversion details. CCCSD shall coordinate with
CCWD during the design of converting non-recycled water facilities
to recycled water facilities;
(1 0) assuring that backflow prevention devices have been. installed or
replaced as appropriate on non-recycled water services prior to
delivering recycled water. CCCSD shall coordinate with CCWD and
the Customer to assure the payment of appropriate charges for the
installation of backflow prevention devices on non-recycled water
services as stipulated in Section 4.b.(2). As part of any service
agreement with Customers, CCCSD shall address the payment or
reimbursement of installation charges for backflow prevention
devices.
Project Specific Agreement
Zone One Recycled Water Project
Page 3
b. CCWD shall be responsible for:
(1) all activities related to Zone One Customers of non-recycled water
service, including those activities required to maintain, disconnect,
or reconnect non-recycled water services as Customers obtain or
disconnect recycled water services from CCCSD. These services
shall be provided in accordance with CCWD Regulation, Chapter 5.52
and Customers will pay appropriate amounts to CCWD for these
installation' charges as stipulated in Sections 5.52.010 through
5.52.050 of Chapter 5.52;
(2) installing backflow prevention devices on non-recycled water
services, as applicable in compliance with CCWD Regulation, Chapter
5.56 and Customers, or CCCSD on the Customer's behalf, will pay
appropriate amounts to CCWD for these installation charges as
stipulated in Chapter 5.56;
(3) Maintaining and replacing backflow prevention devices and conduct-
ing annual cross-connection tests of these devices in coordination
with CCCSD. The cost of these services are recovered by the
standard backflow prevention surcharge as stipulated in CCWD
Regulation, Chapter 5.12;
(4) maintaining and providing upon request by CCCSD as-built records
of all customer non-recycled water service connection details.
c. CCWD and CCCSD may enter into a written agreement whereby CCWD
would provide meter reading, billing, revenue collection, and water quality
testing services for Zone One Customers in consideration of payment of
reasonable costs associated with those activities.
d. Should CCWD request to participate in the Zone One project in the future,
CCWD shall submit a business plan to CCCSD for consideration. CCCSD
and CCWD may, by written agreement, establish mutually acceptable
conditions of such participation.
5. RESPONSIBILITY FOR COMPLIANCE WITH LAW
Each district shall be responsible for its own acts and omissions and for compliance
with all applicable laws with respect to its respective undertakings under this
Agreement, including without limitation all waste discharge requirements and
warnings required by the San Francisco Bay Regional Water Quality Control Board
(RWQCB) or other regulations pertaining to recycled water. Should one district
learn or have reason to believe that a violation of such laws, statutes, ordinances,
orders, and/or regulations by itself or the other district has occurred or is
threatened, that district shall promptly so inform the other district.
Project Specific Agreement
Zone One Recycled Water Project
Page 4
6. EFFECT OF AGREEMENT
This Agreement is the product of negotiations between the districts with regard to
which the districts have had ample opportunity to consult with their respective
attorneys, and each district therefore agrees that the rule of construction that
documents are construed against the drafter thereof shall have no application to
this Agreement. This Agreement is entered into, under and shall be governed by
and interpreted under CaUfornia law. Captions and headings in this Agreement are
solely for convenience in'locating provisions, and they are not to be construed as
limiting, expanding, or otherwise affecting the provisions of this Agreement.
7.. SUCCESSORS AND ASSIGNS
Neither district may assign or delegate any right or obligation hereunder without
first having received the written consent duly executed of the other district. This
Agreement shall bind and shall inure to the benefit of any successors or assigns of
either district following such consent but shall not otherwise create duties or
obligations to or rights in third parties not parties to this Agreement, nor shall this
Agreement affect the legal liability of either district by imposing any standard of
care different from that otherwise imposed by law.
8. NOTICES
All notices or communications of any kind which either district may desire or be
required to give or serve upon the other district under this Agreement, shall be in
writing and either (i) delivered personally, or (ii) sent by facsimile transmission to
the telephone numbers set forth below with the original deposited in the U. S. mail,
postage pre-paid, first class, addressed as set forth below, or (im sent by Certified
Mail, return receipt requested, postage pre-paid, first class, addressed as set forth
below. Such notices shall be deemed effective upon personal delivery or
transmission by telefascimile; a notice sent only by Certified Mail shall be deemed
effective upon date received as set forth in the respective receipts. Each district
shall be entitled at any time to designate a different address, facsimile number or
telephone number for receipt of communications.
CONTRA COSTA WATER DISTRICT
General Manager
Contra Costa Water District
P. O. Box H20
1331 Concord Avenue
Concord, CA 94524
Telephone: (510) 674-8000
Facsimile: (510) 674-8197
CENTRAL CONTRA COSTA SANITARY DISTRICT
General Manager/Chief Engineer
Central Contra Costa Sanitary District
6019 Imhoff Place
Martinez, CA 94553
Telephone: (510) 229-7300
Facsimile: (610) 676-7211
9. INDEMNIFICATION
Project Specific Agreement
Zone One Recycled Water Project
Page 6
a. CCCSD agrees to indemnify and defend CCWD and its officers, directors, and
employees from any loss, costs, expense, liability, claim, or demand, including
reasonable attorney's fees, as to property damage and bodily and personal injury,
including death, arising out of the sole negligence or willful misconduct of CCCSD
or its officers, directors, employees, or agents in connection with this Agreement
or arising out of CCCSD's breach of this Agreement.
b. CCWD agrees to indemnify and defend CCCSD and its officers, directors, and
employees from any loss, costs, expense, liability, claim, or demand, including
reasonable attorney's fees, as to property damage and bodily and personal injury,
including death, arising out of the sole negligence or willful misconduct of CCWD
or its officers, directors, employees, or agents in connection with this Agreement
or arising out of CCWD's breach of this Agreement.
c. If the negligence or willful misconduct of both CCCSD and CCWD or their
respective officers, directors, employees, or agents is a cause of such damage or
injury, the loss, cost, expense, claim, demand or liability shall be shared between
CCCSD and CCWD in proportion to their relative degree of negligence, willful
misconduct, or comparative faults, and the obligation to defend shall apply for
such proportion. For the purposes of this section, the term WfaultW shall include
breach of this Agreement.
d. CCCSD shall indemnify CCWD for any violations of regulations regarding the use
or purveyance of recycled water within Zone One, and for all matters not related
to Section 4.b of this Agreement arising out of the use of recycled water provided
under the terms of this Agreement.
10. AMENDMENTS
Both districts enter into this Agreement recognizing that it may be appropriate to
consider modifying and amending this Agreement in a mutually acceptable manner to
maintain a fair and positive business relationship, particularly when legal, statutory, or
regulatory changes materially affect the ability to produce or purvey recycled water.
This Agreement may be modified or amended only by written agreement of the two
districts.
11. DISPUTE RESOLUTION
a. The districts shall submit any dispute under this Agreement, including disputes
regarding amendments or termination, to binding arbitration. The district
requesting arbitration shall serve upon the other district a written demand for
arbitration that shall include a description of the specific dispute involved. Thirty
(30) days after such service, the district requesting arbitration may begin the
arbitration selection process as set forth in section b. below.
b. Unless the districts otherwise agree in writing, the districts shall select an
Project Specific Agreement
Zone One Recycled Water Project
Page 8
arbitrator in the following manner: each district shall submit to the other district
a written list of ten natural persons, in order of preference. The district
requesting arbitration shall contact the first candidate appearing on both lists and
request that he or she serve as arbitrator for the dispute. Should the first joint
candidate decline to serve as arbitrator, the district requesting arbitration shall
contact the next joint candidate and request that he or she serve as arbitrator for
the dispute. This process shall be repeated until a joint candidate agrees to serve
as arbitrator or the ~istricts agree not to submit any more lists, but shall not
extend more than fifteen (15) calendar days.
If the districts agree not to submit any more lists, or the fifteen calendar day
period has elapsed, each district shall prepare a list of five natural persons and the
districts shall jointly petition the Contra Costa Superior Court to appoint an
arbitrator from the two lists by the following procedure: said Court shall appoint
such arbitrator pursuant to the terms of Code of Civil Procedure i 1281.6, and
the first proposed arbitrator who is not disqualified under the provisions of section
1282 of the Code of Civil Procedure shall serve as arbitrator.
Unless the districts otherwise agree in writing, the arbitration shall be conducted
pursuant to the provisions of Chapter 3 of Title 9 of the Code of Civil Procedure
U 1282 et seq.) except that notwithstanding the provisions of subdivision (d) of
section 1282.2 of that Code, witnesses shall be sworn, the rules of evidence
shall apply, and the proceedings shall be reported unless the districts otherwise
agree in writing.
c. The arbitration fee shall be divided equally between the districts, and each district
shall bear its own attorney's fees and costs, unless the arbitrator finds that one
district has acted in bad faith in connection with the dispute giving rise to the
arbitration or the arbitration itself, in which case the arbitrator may order such
district to pay the entire arbitration fee and/or a portion or all of the other
district's attorney's fees and costs, as justice requires.
12. TERMINATION
This Agreement shall be terminated only upon written agreement of the two districts.
Project Specific Agreement
Zone One Recycled Water Project
Page 7
13. SURVIVAL
The provisions of this Agreement concerning purveyorship (Section 3) and
indemnification (Section 9) are continuing in nature and shall survive any termination of
this Agreement unless otherwise agreed to by both districts. The intent of this
Agreement is that the General Agreement shall survive the termination of this
Agreement, and that this Agreement shall survive termination of the General Agreement.
.1
CONTRA COSTA WATER DISTRICT
By:
Joseph L. Campbell
President-Board of Directors
ATTEST:
By:
District Secretary
APPROVED AS TO FORM:
By:
Legal Counsel
C:\cIata\Putnam\A1I,.mnt2.zn1
Project Specific Agreement
Zone One Recycled Water Project
CENTRAL CONTRA COSTA SANITARY
DISTRICT
By: ~,/t;;;b
Barbara Hockett
President-Board of Directors
ATTEST:
By: ~CLt.~
rrJri~ Secretary' , 0
::~R~~.
Legal Counsel '-'\
Page 8
..
EXHIBIT A
UPDATED ZONE ONE CUSTOMER IN FORMA noN
ExItItIng Normal Year DryY...
Water Annual Demand Annual Demand
ZONE ONE CUSTOMERS s.vIc:e (AFlYrJ (AFlYrJ
freolacedl
IT Corooratlon none 11 22
Seasons Cemeterv 15 21
Countv Yard recycled 1 13
Contra Costa TODSOII rec:vcled 2 2
Henrv'. Woodfann recycled 3 4
County Quarrv Products recvcled 2 2
Truck-flll recvcled 1 1
BII.m Rd HOA canal 26 36
Tosco Softball Relds canal 45 83
Sierra Pacific ProDertles notable 3 4
Sierra Pacific ProDertles DOtable 3 4
Kinders DOtable 3 4
CalTrans SR4 and 1680 DO able 10 14
Buchanan Airoort DO able . 8
Edward Pike PrOD. DO able 3 4
Buchanan Fields Golf Course well 120 168
Stacks and Stacks & Cal mas DO able S 4
Jarvis and Assc. DO able S 4
Camelback North DO able . 8
Camelback Tv.ntvn. DO able . 8
Tres Laaos HOA DO able 1 13
Shadov.ood HOA notable . 8
Suntree Twntvns. DOtable S 8
CC CountrY Club Golf Course canal canal 155 217
CC CountrY Club Golf Course v-ell v-ell 155 217
Brooks/de ADts. DOtable S 4
ChllDancinao Park DObbie 1 1.0
Herltaae Sauare notable 3 4
Hilton Hotel no! able 1 13
Holiday Inn DO able 2 3
Home DeDOt DO able e 8
Sheraton Hotel DO able 3 4
Chevron Coro. DO able 15 21
Delta-Binaham DO able 12 17
SRS Deyelooment DO able 1 13
Olsen Electrosuraerv DOtable 1 13
Willov.tck Business Park DO able 6 8
Sun Valley Auto Plaza DO able S 4
DMV DO able S 4
AAA DO able S 4
DVC canal 42 59
Valley View Middle SchDOI DOtable 15 21
Vikina Dr. ADt. canal 7 10
Valhalla Elm. School DObbie 3 4
McGreaor Road HOA DObbie 3 4
Colleae Park HS welUcanal 12 73
Saltinaere Park DObbie 8 11
Greaorv Gardens notable 17 24
Ellinv.ood Assc. IXltable 16 22
City of Pleasant Hili IXl table 21 29
Pleasant Hili Rec. Center DO table 1 13
Woolridae Construction DO table 7 10
N. Cal. Conference canal 10 14
Ridaeylew HOA DO table 20 28
Strandv.ood Elm. DO table 11 15
Rollina Green HOA DO table 26 36
Pleasant Hill Adlt. School canal 13 18
Seauoia Elementarv DObbie 7 10
Pleasant Oak Park canal 35 49
Ca' state Havward canal 135 189
$eauola Middle School ootable 11 27
TOTALS 1162 1626
Note: City of Pleasant Hill includes the Police Departmert, CRy Han median strips and construction water.
NOVEMBER 2, 1995 j. CONSENT CALENDAR n.
Central Co~tra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
POSITION PAPER
BOARD MEETING OF
October 19, 1995
NO.
8.
COLLECTION SYSTEM a.
SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH BRUGGER &
MCCORMICK INTERNATIONAL FOR $29,100 FOR A
MAINTENANCE CREW LEADER DEVELOPMENT
PROGRAM
DATE
October 13, 1995
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
John Larson, Manager
INITIATING DEPT.IDIV.
Collection System Operations
ISSUE: Board of Directors approval is required for management consultant agreements over
$25,000 that are funded from the Operations and Maintenance Budget.
BACKGROUND: The Collection System Operations Department has reduced the number of
Maintenance Supervisors in field operations in an effort to hold the line on operating costs. The
result of this reduction in staffing has been an increased reliance on the Maintenance Crew Leaders
to maintain productivity, safety, and effectiveness in the day to day operations of the field crews.
The Maintenance Crew Leader Development Program was begun during the 1994/95 Fiscal Year.
The initial training focused on teamwork and communication skills. The Maintenance Crew Leaders
have been meeting monthly to identify and resolve issues surrounding their new roles. In addition
they are practicing their new skills by working together in small teams; they have written a Draft
On Call Procedures Manual and they are exploring better ways to inspect non-problematic portions
of the collection system.
The proposed Maintenance Crew Leader Development Program would consist of three parts:
1. Monthly training sessions for Maintenance Crew Leaders that will focus on basic
supervisory skills (e.g. dealing with difficult people, conflict resolution and coaching
skills) .
2. Monthly facilitated meetings for Maintenance Crew Leaders to further develop
teamwork and communication skills. This will also include working together in small
teams to identify and resolve ongoing operational issues.
3. Periodic training for Maintenance Supervisors and other key staff to provide parallel
skills to support the transition to the new organizational role for the Maintenance
Crew Leaders.
This effort will provide approximately 120 hours of class/team training for each of the 13
Maintenance Crew Leaders; approximately 60 hours of training for the Maintenance Supervisors
and other key staff; and time for planning, follow-up, and individual coaching sessions. This will
require 360 hours of the consultant's time during the 1995/96 Fiscal Year. Funds for this training
were included in the current Operations and Maintenance Budget.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
SUBJECT
AUTHORIZE GENERAL MANAGER/CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH BURGGER &
MCCORMICK INTERNATIONAL FOR $29,100 FOR A
MAINTENANCE CREW lEADER DEVELOPMENT PROGRAM
POSITION PAPER
PAGE 2 OF 2
DATE
October 13, 1995
Mr. James Brugger of Brugger and McCormick International (formerly The Human Factor) was
selected to provide this program. Mr. Brugger has provided effective training to CSO field
employees since 1992 in the areas of sexual harassment and cultural diversity. Mr. Brugger is a
professor at Golden Gate University in Management and labor Relations and he has provided similar
programs for law enforcement and correction agencies for the Counties of Orange, los Angeles,
Fresno and Napa; as well as for Kaiser Cement Corporation in Southern California and Stauffer
Chemical in Nevada.
This action was reviewed by the Board Personnel Committee at their meeting on October 9, 1995.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with
Brugger & McCormick International in the amount of $29,100 for a Maintenance Crew leader
Development Program.
13028-9/85
NOVEMBER 2, 1995 - CONSENT CALENDAR p.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 14
NO.
10. BUDGET AND FINANCE a.
POSITION PAPER
BOARD MEETING OF
SUBJECT
DATE
RECEIVE THE 1994-1995 ANNUAL REPORT OF THE
DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE
TYPE OF ACTION
RECEIVE ANNUAL
REPORT
SUBMITTED BY
INITIATING DEPT.lDIV.
Debbie Ratcliff, Controller
Administrative/Finance and Accounting
ISSUE: The Deferred Compensation Plan Advisory Committee (Committee) respectfully
submits its 1994-1995 annual report to the Board of Directors and Plan participants.
BACKGROUND: The Board of Directors approved the establishment of the Committee in
January 1982. The scope of activities of the Committee includes:
. Establishing internal administrative procedures
. Educating participants regarding the Plan
. Reviewing accountability by the Program Administrators
. Reviewing emergency withdrawal requests
. Reviewing investment performance of the Plan
. Submission of an annual report to the Board of Directors and Plan participants
The Committee is made up of the following Departmental representatives:
Debbie Ratcliff
Darlene Ross
Rick Hernandez
Tanya Butler
Wayne Miner
- Chairperson
- Administrative
- Engineering
- CSO
- Plant Operations
The Committee made several major accomplishments this year; among the most important
are:
. Added the 800 line feature
. Reviewed and rejected the proposed new Hartford Contract
RECOMMENDATION: Receive the annual report of the Deferred Compensation Plan
Advisory Committee for 1994-1995, and provide any comments to 'staff.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
@
D.R.
P.M.
ROGER J. DOLAN
ADS/Po.ition PlIpera 12/AnnRpt.PP
1302A-7/91
Central Contra Costa Sanitary District
DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT
JULY 1994 - JUNE 1995
The Deferred Compensation Plan Advisory Committee (the Committee) was established
by the Board of Directors to facilitate the internal administration of the District's Deferred
Compensation Plan. The scope of the Committee's activities encompass the following:
. Establish internal District administrative procedures within the provisions of the
Deferred Compensation Plan document.
. Educate participants regarding the Plan provisions by issuing a handbook which
summarizes the Deferred Compensation Plan and responding to questions from
participants.
. Review accountability by the Program Administrators, Hartford Life Insurance
Company (Hartford), Great Western Bank (Great Western), and ICMA Retirement
Corporation (leMA) and respond to participants' queries regarding accuracy or
propriety of account balances.
. Review participants' requests for emergency withdrawal of funds.
. Review investment performance of the Deferred Compensation Plan on an annual
basis.
Committee Accomplishments
The following activities were completed by the Committee during July 1994 through June
1995:
. Internal District A~ministrative Procedures
Two new Deferred Compensation committee members were selected and trained
to support their re~pective departments.
The Committee set forth procedures to be followed with the use of the new 800
line feature.
. Review Accountabilitv bv Proaram Administrators
The Committee reviewed a new proposed contract with Hartford and made the
decision not to accept the new terms and revisions.
The Committee researched and responded to inquires and problems associated with
the length of time involved in transferring funds across carriers.
Page 2 of 14 Pages
Monthly confirmation statements and quarterly account statements were submitted
to the District by Hartford, Great Western, and ICMA. Quarterly account
statements were distributed to all participants.
. Review Reauests for Emeraencv Withdrawals of Funds
Two emergency withdrawal requests were reviewed by the Committee, and one
was recommended for approval by the Board of Directors. One was denied 8S it
did not meet the requirements for emergency withdrawal established by the Internal
Revenue Service.
. Review Investment Performance
A summary which presents the investment performance of the Hartford, Great
Western, and ICMA programs for the calendar year 1994, and the first six months
of 1995 is attached.
Current Committee Activities
. The District's Deferred Compensation Plan document is undergoing a detailed
review by the Committee to ensure conformance with the current governing tax
codes and to improve accuracy and completeness.
. The Committee will be developing a standardized procedure and training manual for
new members selected to serve on the Committee.
. The Committee is reviewing alternate proposals submitted by competing firms
providing Deferred Compensation Plans.
. Training and education workshops on Deferred Compensation benefits are being
developed for this fiscal year.
. The Committee is reviewing the 401 A Plan which allows additional wages to be
deferred over and above the current 457 Plan.
Conclusion
During the period July 1994 through June 1995, the Committee addressed all of the
activities included in its scope of responsibilities through the conscientious efforts of all
of the Committee members. .
The performance of Great Western, Hartford, and ICMA in administering the Deferred
Compensation Plan during the 1994-1995 report period is considered to be satisfactory.
The performance results of the Great Western, Hartford, and ICMA stock and bond
investments for the calendar year 1994 and the first six months of 1995, as shown on
the attached charts, are as follows:
Page 3 of 14 Pages
Hartford
The return on the stock fund for the 1994 calendar year was -1.9 percent which
underperformed the general market indices, as measured by the Dow Jones
Industrials and the Standard & Poors 500, which registered a gain of 2.1 percent
and a loss of 1.5 percent, respectively. The bond account which earned 4.0
percent outperformed the Lehman Brothers Bond Index which lost 6.9 percent.
Through the first six months ended June 30, 1995, the 19.8 percent gain on the
stock account outperformed the Standard & Poors 500 which gained 18.6 percent
and the Dow Jones Industrials which gained 18.8 percent; the gain of 11.4 percent
on the bond account underperformed the Lehman Brothers Index, which gained
18.0 percent.
Great Western
For the 1994 calendar year, eight of the twelve stock funds outperformed the
Standard & Poors index but underperformed the Dow Jones Industrials index. The
performance for the year is as follows:
Fidelity Puritan Fund
Fidelity Overseas Fund
Fidelity Equity Income Fund
Investment Company of America
Fidelity Retirement Growth Fund
Growth Fund of America
Twentieth Century Balanced. Fund
Twentieth Century Growth Fund
1.8%
1.3%
0.2%
0.2%
0.1%
0.0%
-0.1%
-1.5%
Four of the stock funds underperformed both market indices. The performance for
the year is as follows:
Fidelity Magellan Fund
Income Fund of America
Twentieth Century Ultra Fund
Twentieth Century Select Fund
-1.8%
-2.5%
-3.6%
-8.0%
The Bond Fund of America lost 5.0 percent but outperformed the Lehman Brothers
Bond Index.
Through the six months ended June 30, 1995, four of the twelve stock funds have
outperformed both market indices. The performance for the six-month period is as
follows:
Fidelity Magellan Fund
Growth Fund of America
Twentieth Century Ultra Fund
Twentieth Century Growth Fund
25.5%
22.7%
20.5%
18.8%
Page 4 of 14 Pages
Eight of the stock funds underperformed both market indices. The performance for
the six-month period is as follows:
Investment Company of America
Twentieth Century Select Fund
Fidelity Equity Income Fund
Income Fund of America
Twentieth Century Balanced Fund
Fidelity Retirement Growth Fund
Fidelity Puritan Fund
Fidelity Overseas Fund
16.2%
15.9%
15.8%
14.8%
12.9%
11.3%
10.6%
3.7%
The Bond Fund of America gained 10.6 percent but underperformed the Lehman
Brothers Bond Index.
ICMA
During the calendar year 1994, one of the five stock funds, the Equity Income
Fund, outperformed both market indices with a gain of 3.1 percent.
Another of the stock funds, the Broad Market Index Fund, registered no gain or
loss, thus outperforming the Standard & Poors index but underperforming the Dow
Jones Industrials index.
Three of the stock funds underperformed both market indices. The performance
for the year is as follows:
Asset Allocation Fund
International Fund
Growth Stock Fund
-2.2%
-3.3%
-4.3%
Through the six months ended June 30, 1995, one stock fund, the Broad Market
Index Fund gained 18.7 percent thereby outperforming the Standard & Poors index
but underperforming the Dow Jones Industrials index.
The other four stock funds underperformed both indices. The performance for the
six-month period is as follows:
Growth Stock Fund
Equity Income Fund
Asset Allocation Fund
International Fund
17.9%
15.4%
15.0%
4.8%
The Core Bond Fund lost 4.8 percent during the calendar year 1994 and gained
11.3 percent during the six months ended June 30,1995, underperforming the
Lehman Brothers Bond Index for both periods.
Page 5 of 14 Pages
Committee Members:
Darlene Ross, Administr. tive Department
~be~partmem
Ta;;;;(Jf z;ation
Wayne "Mirier. Plant o~ns Department
ADS/Def Comp/Annual.rpt
Page 6 of 14 Pages
.lEGEND:
20th Centurv Funds:
20th C. BF
20th C. GF
20th C. SF
20th C. UF
Fidelitv Funds:
Fidelity ElF
Fidelity MF
Fidelity OF
Fidelity PF
Fidelity RG
American Funds:
G.W. GFA
G.W. ICA
G.W.IFA
G.W. BFA
ICMA Funds:
ICMA CMF
ICMA CBF
ICMA UST
ICMA AAF
ICMA ElF
ICMA BMIF
ICMA GSF
ICMAIF
ICMA Plus
Market Indices:
Dow Jones
S & P 500
L.B. Bond Index
ADSlDefComplLegend .1st
Balanced
Growth
Select
Ultra
/ .
Equity Income
Magellan
Overseas
Puritan
Retirement Growth
Growth Fund
Investment Company
Income Fund
Bond Fund
Cash Management
Core Bond
U.S. Treasury Securities
Asset Allocation
Equity Income
Broad Market Index (formerly Equity Index)
Growth Stock
International
Plus Fund
Dow Jones 30 Industrials
S & P 500
Lehman Brothers
Page 7 of 14 Pages
CCCSD Deferred Comp Distribution
By Administrator (Calendar Year 1994)
ICMA
($3,583,267)' .
Gr. Western
($7,184,898)
Hartford
Total Investments: $22,531,928
(Six Months Ended June 30, 1995)
ICMA
($4.121.769)
Gr. Western
($8.290,609)
Hartford
($12,845,086)
Total Investments: $25,257,464
Page 8 of 14 Pages
CCCSD Deferred Comp Distribution
By Investment Type (Calendar Year 1994)
Bonds
($669,396)
Savings
($13,760,610)
Stocks
($8,1 01 ,922)
Total Investments: $22,531,928
(Six Months Ended June 30, 1995)
Bonds
Savings.
($14,848,062)
Stocks
($9,679,090)
Total Investments: $25,257,464
Page gof .14 Pages
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Page 14 of 14 Pages
NOVEMBER 2, 1995 - . CONSENT CALENDAR q.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION PAPER BOARD MEETING ~ctober 19, 1995
NO.
10. BUDGET AND FINANCE b.
SUBJECT
DATE
October 13, 1995
APPROVE AN INCREASE IN THE LOCAL AGENCY
INVESTMENT FUND (LAIF) MAXIMUM INVESTMENT
BALANCE
TYPE OF ACTION
APPROVE INCREASE
SUBMITTED BY
INITIATING DEPT.lDIV.
Accountin
ISSUE: The Board of Directors reviews and sets policy regarding the District's temporary
investments.
BACKGROUND: Due to the investment problems that surfaced with Orange County, the District
reviewed the security and safety of our investments in the Local Agency Investment Fund (LAIF).
At the December 15, 1994 Board Meeting, a presentation was made by Ms. Pat Beale, of LAIF,
covering their investment policy, the mix of investments in the LAIF portfolio, timing of maturities
and management strategy. After much discussion, it was decided that LAIF continued to be a
safe investment vehicle, although concerns were still voiced with respect to LAIF's inability to
liquidate the entire fund on a given day without loss of principal. As a result, investments in LAIF
were minimized and more funds were invested in short-term treasuries maturing monthly to meet
the District's liquidity needs. Therefore, the Board made the decision to reduce the District's
investments in LAIF, restricting the amount to $5 million for the Sewer Construction Fund and
$6 million for the Certificate of Participation (COP) proceeds.
The $6 million COP LAIF account should diminish to zero over the next six months. This will
leave $5 million in LAIF for the Sewer Construction Fund. Staff has found that this amount is not
sufficient to meet the District's liquidity needs. Further, it forces staff to buy very short-term
investment vehicles to meet certain contractor progress payments and other obligations such as
payroll. These three to five day investments are very hard to find and frequently, the County
must simply deposit excess funds in a non-interest bearing checking account. This results in lost
interest earnings for the District. When the County is able to buy a short-term investment vehicle,
the interest rate is approximately 1/2 percent less than LAIF.
With the concerns over the liquidity and safety of LAIF diminishing, and the fact that the District
is not able to maximize its earnings with short-term investment vehicles, staff recommends that
the LAIF balance be increased to $7.5 million for the Sewer Construction Fund. This concept has
been discussed and endorsed by the Board Budget and Finance Committee.
RECOMMENDATION: Approve staff's request to increase the balance in the Sewer Construction
Fund LAIF account to $7.5 million.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
PM
ADS/Po.PaperI3A/lncLAIF .pp
DR
NOVEMBER 2, 1995 - ,CONSENT CALENDAR r.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 4
NO.
10. BUDGET AND FINANCE c.
POSITION PAPER
BOARD MEETING OF
SUBJECT
DATE
RECEIVE THE AUDITED FINANCIAL STATEMENTS
AND MANAGEMENT LETTER FOR THE FISCAL YEAR
ENDED JUNE 30, 1995
TYPE OF ACTION
RECEIVE AUDITED
FINANCIAL STATEMENTS
SUBMITTED BY
INITIATING DEPT.iDIV.
Debbie Ratcliff, Controller
Administrative/Finance and Accounting
ISSUE: The audited financial statements and Management Letter of the Central Contra Costa
Sanitary District for the fiscal year ended June 30, 1995 are being submitted to the Board of
Directors.
BACKGROUND: The firm of Maze and Associates, Certified Public Accountants, has completed
its examination of the District's financial statements for the fiscal year ended June 30, 1995, and
has submitted the audited financial statements and auditor's opinion thereon.
In the routine performance of their examination of the financial statements, the auditors evaluate
the District's internal accounting controls to determine the nature and extent of the auditing
procedures required. Based on their observations during the course of the examination, the auditors
routinely advise District management of any recommendations to improve the system of internal
accounting controls. As indicated in the Management Letter provided as Attachment I, the auditors
found no areas this year which needed improvement in internal controls.
The audited financial statements were submitted in draft form to the Board's Budget and Finance
Committee for review, as well as to the State Controller's Office by the annual deadline.
RECOMMENDATION: Receive the audited financial statements and Management Letter for the
fiscal year ended June 30, 1995.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
DR
PM
ADSlPosPaper #3/ AudFin2.pp
INITIATING DEPT.iDIY.
CENTRAL CONTRA COSTA SANITARY DISTRICf
MEMORANDUM ON
INTERNAL CONTROL STRUcruRE
YEAR ENDED JUNE 30, 1995
ATTACHMENT I
Board of Directors and District Manager
Central Contra Costa Sanitary District
Martinez, California
We have audited the fmancial statements of the Central Contra Costa Sanitary District for the year ended June 30,
1995, and have issued our report thereon dated August 22, 1995. As part of our audit, we made a study and
evaluation of the system of internal accounting control to the extent we considered necessary to evaluate the system
as required by generally accepted auditing standards. The purpose of our study and evaluation was to determine the
nature, timing, and extent of the auditing procedures necessary for expressing an opinion on the fmancial statements.
Our study and evaluation was more limited than would be necessary to express an opinion on the system of internal
accounting control taken as a whole.
As part of our study and evaluation of Central Contra Costa Sanitary District, we tested the internal control
structure policies and procedures over the following accounting applications:
Cash receipts/revenue
Cash and investments
Receivables
Other assets
Purchases/disbursements
Payroll/personnel
Accrued liabilities/accounts payable
Budgeting
Claims
General ledger
Management is responsible for establishing and maintaining a system of internal accounting control. In fulfilling
this responsibility, estimates and judgments by management are required to assess the expected benefits and related
costs of control procedures. The objectives of a system are to provide management with reasonable, but not
absolute assurance that assets are safeguarded against loss from unauthorized use or disposition, and that
transactions are executed in accordance with management's authorization and recorded properly to permit the
preparation of financial statements in accordance with generally accepted accounting principles.
Because of inherent limitations in any system of internal accounting control, errors or irregularities may
nevertheless occur and not be detected. Also, projections of any evaluation of the system to future periods is subject
to the risk that procedures may become inadequate because of changes in conditions or that the degree of
compliance with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first paragraph would not necessarily
disclose all material weaknesses in the system. Accordingly. we do not express an opinion on the system of internal
accounting control of the Central Contra Costa Sanitary District taken as a whole.
However. our study and evaluation disclosed no condition which we believe to be a material weakness or reportable
condition. We therefore have no recommendation for strengthening internal controls or procedures.
...............
We wish to express our appreciation for the. excellent courtesy and cooperation extended to us by Debbie Ratcliff
and her staff during our audit.
~I/tr~~
August 22. 1995
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
2
BOARD MEETING OF
November 2, 1995
NO.
3. CONSENT CALENDAR x.
SUBJECT
DATE
October 27, 1995
ACCEPT GRANTS OF EASEMENT FROM TWO PROPERTY
OWNERS IN PLEASANT HILL FOR THE PLEASANT HILL
RELIEF INTERCEPTOR PROJECT, PHASE 4, DP 4985
TYPE OF ACTION
ACCEPT GRANTS
OF EASEMENT
nt
INITIATING DEPT./DIV.
Engineering Department/
Infra tru ture Division
ISSUES: Board approval is required to accept Grants of Easement.
BACKGROUND: The subject sanitary sewer easements are part of the right of way being
acquired for the Pleasant Hill Relief Interceptor Project. This section of the interceptor (Phase
4) is located south of Taylor Boulevard and will be constructed under the present alignment of
the concrete-lined Grayson Creek flood control channel. Property owners in this area own the
underlying property rights. and Contra Costa County Flood Control District has easements
along the channel alignment. Therefore, rights to install the interceptor in the future Phase 4
area must be obtained from the owners.
An appraisal has been prepared by a licensed real estate appraiser (Associated Right of Way
Services) hired by the District to determine the value of the proposed easements. Based on
recent comparable sales of similar properties and the impact of the existing and proposed
easements on the value of the existing lands, the compensation amounts were appraised to
be nominal values of $300 and $2,000 respectively for the two easements. The values of the
easements reflect the existing encumbrance on the individual properties caused by the Grayson
Creek channel. An agreement has been reached with the property owners, and Grant of
Easement Deeds have been signed. Funds for the purchase of the easements are included in
the authorized budget for the Pleasant Hill Easement Acquisition Project, D.P. 4985. The
following is a list of parcels and amounts paid to each owner.
PCl 22
PCl32
Presbytery of San Francisco
Fred Carr
$2,000
$ 300
This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and
the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental
documentation is required.
RECOMMENDATION: Accept Grant of Easement Deeds from the Presbytery of San Francisco
and Mr. Fred Carr, and authorize staff to record said Deeds with the Contra Costa County
Recorder.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA~ f//J1 /0/ Mfb
f;.-. Tor/"
1302A-7/91
RH TJP JSM RAB
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
November 2, 1995
NO.
3. CONSENT CALENDAR y.
DATE
SUBJECT
QUITCLAIM SEWER EASEMENT TO FURMAN PROPERTIES,
WALNUT CREEK AREA, JOB 1558, PARCEL 17
TYPE OF ACTION
APPROVE QUITCLAIM
OF SEWER EASEMENT
SUBMITTED BY
Dennis Hall
INITIATING DEPT./DIV.
Engineering Departmentl
ISSUE: Furman Properties, owners of the three properties on San Miguel Drive, has requested
that the District Quitclaim the subject easement.
BACKGROUND: The subject easement was granted at no cost to the District in 1949. It was
created to serve structures which have since been razed to provide space for a new managed-
care, senior-housing complex. The sewer main within the easement is no longer in service and
has been abandoned. The sewer easement is no longer required for District use and may now
be Quitclaimed.
Staff has determined that this project is exempt from t he California Environmental Quality Act
(CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in
land-use limitations. Board of Directors' approval of this project will constitute a finding of
agreement with this determination unless otherwise indicated.
RECOMMENDATION: Approve Quitclaim Deed to Furman Properties, Job No. 1558, Parcel 17;
authorize the President of the District Board of Directors and the Secretary of the District to
execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded.
1302A-7/91
DH
JSM
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~
fJI/J(
Central Contra Costa
Sanitary District
.
QUITCLAIM SEWER EASEMENT
JOB 1558 - PARCEL 17
WALNUT CREEK AREA
2523.1/9 ;
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
BOARD MEETING OF
November 2, 1995
SUBJECT
ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT
COGENERATION FACILITY PROJECT, DISTRICT PROJECT
6069 AND AUTHORIZE FILING OF NOTICE OF COMPLETION
SUBMITTED BY INITIATING DEPT.lDIV.
PAGE 1
OF 1
NO.
3. CONSENT CALENDAR z.
DATE
October 1 9 1 995
TYPE OF ACTION
ACCEPT CONTRACT
WORK
David J. Reindl, Associate Engineer Plant Operations/Maintenance Engineering
ISSUE: Work has been completed on the Treatment Plant Cogeneration Facility Project, and
District Staff recommends acceptance of the contract work. The Board of Directors must
accept the contract work before a Notice of Completion can be filed or the project closed out.
BACKGROUND: On May 19, 1994, the Board of Directors authorized the Award of Contract
for the construction of the Cogeneration Facility Project to Monterey Mechanical Company for
$2,398,000. The work consisted of installing a pre-purchased gas turbine generator and
furnishing and installing a heat recovery system, natural and landfill gas fuel systems, and
electrical switch gear to connect the generator output to the treatment plant 12 Kv distribution
system.
The installation work was completed on August 14, 1995, and the equipment will meet all
performance requirements. The contract schedule was impacted by two delays. The first was
caused by a strike at the boiler manufacturer that resulted in a 75-day time extension. The
second delay was caused by a protracted startup of the gas turbine due primarily to the
complexity of the dual fuel system. The total time extension of 155 days has been negotiated
with Monterey at no additional cost to the District.
The contract amount includes change orders of $65,378 to cover extra work mainly to relocate
existing process piping to eliminate conflicts with the installation of the heat recovery system,
and to deal with contaminated soil encountered while excavating pipe trenches north of the
Solids Conditioning Building.
Preliminary emissions testing has been completed to demonstrate compliance with Bay Area
Air Quality Management District permit requirements. The maintenance contract with Solar
Turbines, Incorporated is on hold pending final resolution of startup punch list items. The unit
has operated at 100 percent on-peak availability in September and is expected to meet all
savings projections as final operational adjustments are implemented.
RECOMMENDATION: Accept contract work for the installation of the Treatment Plant
Cogeneration Facility Project, and authorize the filing of the Notice of Completion with the
Contra Costa County Recorder.
~~_._,--"'--~----_._,.~_.._---_._-_.".__._"-_._"--"~.----_...__._---_.._-~--_.__._--'-"..,.__....._-
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
. BOARD MEETING OF
November 2 1995
NO.
3. CONSENT CALENDAR aa.
SUBJECT
DATE
ACCEPT THE CONTRACT WORK FOR THE 94/95 SEWER
RENOVATION PROJECT (DP 5034) AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Kris Kilgore
Associate En ineer
ISSUE: Construction has been completed on the 94/95 Sewer Renovation Project (DP 5034),
and the work is now ready for acceptance.
BACKGROUND: The 94/95 Sewer Renovation Project, DP 5034, in Danville, Martinez and
Walnut Creek is part of a comprehensive program to systematically replace or renovate small
diameter sewer line segments that require high maintenance. The location of the work is
shown in Attachment 1. Approximately 3,000 feet of 4- and 6-inch sewer was upsized to
8-inch pipe by pipe-bursting techniques, and 7,000 feet of 6-inch sewer was replaced with
8-inch and 12-inch pipe. Additional information on the project is presented on pages CS-63 to
CS-65 of the 1995-96 Capital Improvement Budget.
On May 18, 1995, the Board of Directors authorized the award of a contract for construction
of the project to Ranger Pipelines, Inc./D' Arcy & Harty Construction of San Francisco. The
Notice to Proceed was issued on June 7, 1995, with a specified completion date of
December 5, 1995. The contract work was substantially completed on October 5, 1995. The
remaining work consists of minor punch list items which do not affect the project acceptance.
The total authorized budget for the project including the cost of engineering design, contract
administration, District forces, testing services, etc., is $ 1,295,000. A detailed accounting of
the project cost will be provided to the Board at the time of project closeout. It is appropriate
to accept the contract work at this time.
RECOMMENDATION: Accept the contract work for the construction of the 94/95 Sewer
Renovation Project, DP 5034, in Danville, Martinez, and Walnut Creek, and authorize the filing
of the Notice of Completion.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 7
BOARD MEETING OF
November 2, 1995
NO.
5. BIDS AND AWARDS a.
SUBJECT
DATE
October 27, 1995
CONSIDER RESPONSIVENESS OF BID BY ALAMO
ENGINEERING TO PROVIDE ANNUAL POTHOLlNG
SERVICES, CONSIDER AWARD TO LOWEST RESPONSIBLE
BIDDER SUBMITTING A RESPONSIVE BID
TYPE OF ACTION
DECLARE BID
NONRESPONSIVE
AUTHORIZE AWARD
SUBMITTED BY
INITIATING DEPTJDIV.
Tom Cheng, Assistant Engineer
Engineering Dept.llnfrastructure Div.
ISSUE: On October 9, 1995, sealed bids were received and publicly opened for providing
potholing services for seven current capital projects and miscellaneous future projects.
Staff has concluded that the bid of the apparent low bidder is nonresponsive. Action of
the Board of Directors is required to reject as nonresponsive bids which vary materially
from the contract specifications. The Board must authorize award of the contract or reject
bids within 50 days of the bid opening.
BACKGROUND: The Infrastructure Division performs approximately 200 potholes each
year as a part of the design of various capital projects. The purpose of potholing is to
expose underground utilities along the proposed sewer alignments at points of potential
conflicts. The results are useful for evaluating alternatives during the facilities planning
and design phases of projects and for minimizing change orders during construction. In
the past, a separate contract was negotiated with a potholing firm each time a need
arose. On this basis, the estimated cost of doing the work included in this Bid Request
would be $101,500. By bidding all potholing work which the Contractor may be required
to perform on several projects through the contract period, the District will obtain a lower
overall cost and a significant reduction in paper work associated with negotiating and
issuing separate contracts. The purpose of the Bid Request is to fix the unit cost per each
portion of the work for certain potential projects, while obtaining the lowest overall cost
for the District, and not to arrive at a total lump sum bid amount.
A Bid Request for annual potholing work was advertised on September 29 and October
5, 1995. Three bids were received and publicly opened on October 9, 1995. A summary
of bids is presented in Attachment 1, Tabulation of Bids. The Engineering and Purchasing
staff conducted a technical and commercial evaluation of the bids. It was found that the
bid of Alamo Engineering, the apparent low bidder, does not meetthe specifications which
requires that the potholing be done by a nondestructive method such as a vacuum type
excavator or equal. Vacuum excavation is a nondestructive technique that utilizes an air
lance to loosen the soil so that it can be removed by a vacuum hose. The resulting hole
is significantly smaller than conventional excavation and the risk of damaging utilities is
lev
f~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPTJDIV.
1302A-7/91
TCC
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_._-_.~._-_.. ._._--".~._^-_.._----~--...
--~-.__.,-,_.,-_._-_.._----~---_..,,-~,._.-_.~---_._-_.-----"--------.-
CONSIDER RESPONSIVENESS OF BID BY ALAMO
ENGINEERING TO PROVIDE ANNUAL POTHOllNG
SERVICES, CONSIDER AWARD TO LOWEST RESPONSIBLE
BIDDER SUBMITTING A RESPONSIVE BID
::lilll:'IIIII:~~:I~III!llllli!
SUBJECT
PAGE 2
DATE
OF
7
October 27, 1995
virtually eliminated. Alamo Engineering planned to use a 416 Cat Backhoe for the
potholing operation as indicated in their October 10, 1995, letter (Attachment 2). This
is considered by staff to be a material variance since the use of a 416 Cat Backhoe is
considered a destructive method of potholing. Additionally, since the bid amounts are
based on providing 500 hours of potholing services, the bid results are misleading because
Alamo's bid does not reflect the fact that it takes 2 to 4 times as long to dig a pothole
utilizing a conventional excavator as opposed to a vacuum excavator.
Bid proposals may be rejected by the Board of Directors as nonresponsive if there are any
variances from the Bid Request Document, which are determined by the Board to be
material in nature. ~Iamo Engineering has agreed in essence that its bid is nonresponsive
and that its bid can be rejected as the Board can see from the letter received from Alamo
Engineering (Attachment 2). Subsequent letters to Alamo Engineering (Attachments 3 and
4) confirm that staff will be recommending that the bid by Alamo Engineering be found
nonresponsive. Therefor, staff recommends rejection of the bid of Alamo Engineering.
If the Board determines that the bid of Alamo Engineering is nonresponsive, staff has
evaluated the remaining bids and determined that the second low bidder, Miller Pipeline
Inc. of Oakland, is the lowest responsible bidder submitting a responsive bid.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it provides sewer design
information that will not have a legally binding effect on later activities. The Board of
Directors' approval of this contract will constitute an independent finding that the contract
is exempt from CEQA.
RECOMMENDATION:
1 . Determine that the bid of Alamo Engineering contains a material variance, and
reject the bid of Alamo Engineering as being nonresponsive, and
2. Authorize award of an annual potholing contract to Miller Pipeline Inc., the lowest
responsible bidder submitting a responsive bid. The initial contract not-to-exceed
amount will be $97,250.
13028-7/91
Page 3 of 7
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 006484CG --- Potholina of Underaround Utilities
DATE 10/09/95
LOCATION Various Sites in the District
ENGR. EST. $ 102.000
BIDDER (Name. Telephone & Address) BID PRICE
1 Alamo Engineering (510)743-9450 $ 84.800.00
123 Redondo Way. Danville. CA 94526
2 Miller Pipeline Corporation (510) 382-2170 $ 97 .250.00
8977 Railroad Avenue. Oakland. CA 94621
3 SAF-R-DIG Utilities Surveys. Inc. (800) 326-0446 $ 224.450.00
P. O. Box 1578 Palm Desert. CA 92261
4 $
5 $
6 $
7 $
8 $
BIDS OPENED BY Paul Morsen DATE 10/09/95
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UlJ OCT I I 1995 ;'J 1./;
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10/10/95 11:54
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ATTACHMENT 2
ALAMO ENGINEERING
GENERAL ENGINEERING CONTRACI'OR
LICENSE # 654629
;
CCCSO INFRASTRUCTURE i
__..I
October 10, 1995
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Att: Mr. Tom Cheng
Dear Mr. Cheng,
In your specification you requested a vacuum type excavator for this project. I do rent my
equipment from Peterson Tractor in San Leandro, and Northgate tractor in Walnut Creek.
In discussions with them prior to the bid they where not aware, nor did they have such a
machine. If that criteria is to be kept in order to fulfill this project, then the 416 cat
backhoe I intend on using will not meet your requirement. I have no objections if you wish
to reject my bid, givirig the job to the second bidder or rebid this project in its entirety.
Per your request I'm faxing a list of references.
Jerry Winters CCCSD inspector
Ray Bonetti, Frank Bonetti Plumbing (510) 582~0934
Carl Ferrero, Designed Mobile Systems (510) 683-9747
Edna Hunt, Livermore Valley Joint Unified School District (510) 606-3200
Sincerely, j....
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Manuel Silva
P. O. BOX 1731-6731 DANVILLE. CA 94526 (510) 743-9450 FAX (510) 855.9210
Page 5 of 1
ATTACHMENT 3
-
, ..
,
Centra' Contra Costa Sanitary District
5019 Imhoff Place;Martinez, California 94553-4392 (510) 228-9500 · FAX: (510) 676-72II
ROGER J. DOLAN
General MQ1IJJ.ger
Chief Engineer
October 17, ~ 995
KENl'ON L. AUf
Counsel for the Distrid
(510)938-1430
JOYCE E. MURPHY
Secretary of the District
Mr. Manuel Silva
Alamo Engineering
P.O. Box 1731-6731
Danville, CA 94526
Dear Mr. Silva:
BID REQUEST FOR POTHOLDING OF UNDERGROUND UTILITIES
BID REQUEST NUMBER 006484CG ~
The Central Contra Costa Sanitary District has completed a technical and commercial
evaluation of your bid submitted October 9, 1995, for th~ above request. Your letter
dated October 10, 1995, indicates that you plan to utilize a 416 Cat backhoe for the
potholing operation. The technical specifications require that the potholing be done by
a nondestructive method such as a vacuum-type excavator or equal. Based on the
information available, staff will be recommending to the Board of Directors at the
November 2, 1995, Board Meeting to find your bid as nonresponsive and reject it on that
basis. Staff will also recommend that the project be ~warded to the second low
responsive/responsible bidder, Miller Pipeline Inc. ..
If you wish to provide any additional information pertaining to this determination or if you
desire to address the Board on this issue, please notify in writing the District Secretary,
Joyce Murphy, by 5:00 p.m. October 26, 1995. .
Please feel free to contact meat (510) 229-7273 if you have any questions.
Sincerely,
i!:!1:f!!--1'
Senior Engineer
T JP/msf
c: R. Baker
M. Cornelius
C. Gregg
J. McCoy
J. Murphy
* R.~~INFRArrAD/sILVA.LTR
HOll
Page .6 of '7
ATTACHMENT 4
Central Contra Costa Sanitary Distric.t
5019 Imhoff Place, Martinez, California 94553-4392 . (510) 228-9500 · FAX: (510) 676-7211
October 19, 1995
ROGER 1. DOLAN
General Manoger
Chief Engi1wer
KENl'ON 1.. AUf
Counsel for the District
(510) 938-1430
CERTIFIED MAIL
JOYCE E. MURPHY
SecretD17l 01 the District
Mr. Manuel Silva
Alamo Engineering
P. O. Box 1731-6731
Danville, CA 94526
Dear Mr. Silva:
BID REQUEST FOR POTHOLlNG OF UNDERGROUND UTILITIES
BID REQUEST NO. 006484CG
Based on your October 10, 1995, letter, and subsequent discussions with you, the District
will not be conducting a public hearing on the subject issue prior to considering staff's
recommendation. Staff is recommending that the Board find your bid as non-responsive
and award the project to the second low responsive/responsible bidder, Miller Pipeline Inc.
It is staff's understanding that you do not have any objections to this course of action.
If you have any concerns, please contact me at (510) 229-7273 by October 25,1995.
Sincerely,
~j7~fUj,
Tad J. Pilecki
Senior Engineer
T JP/vh
cc: R. Baker
M. Cornelius
C. Gregg
J. McCoy
ID-GUC: Infra/DP/4928AlamoEng. L
(1} Recycled "aper
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Page 7 of 7
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 5
BOARD MEETING OF
November 2, 1995
NO.
5. BIDS AND AWARDS b.
SUBJECT
DATE
October 27, 1995
AUTHORIZE AWARD OF AN ANNUAL CONTRACT TO
MIKE HEANS PIPELINE SERVICES FOR TELEVISION
INSPECTION SERVICES
TYPE OF ACTION
AUTHORIZE AWARD
Tom Cheng, Assistant Engineer
INITIATING DEPT.lDIV.
Engineering Dept.llnfrastructure Div.
SUBMITTED BY
ISSUE: On October 9, 1995, sealed bids were received and publicly opened for providing
television inspection services for seven current capital projects and miscellaneous future
~
projects. The Board must authorize award of this contract or reject bids within 50 days of
the bid opening.
BACKGROUND: The Infrastructure Division televises approximately 70,000 feet of sewer
pipeline each year as a part of the design of various capital projects. The purpose of
internally televising sewer pipelines is to evaluate the physical condition of existing sewers,
particularly with regards to cracks, joint offsets, pipe alignment, sags, root intrusion, grease
build-up, and corrosion, and to locate lateral connections. The results are useful for
determining the type of reconstruction during the design phase of projects and for the
scheduling of maintenance by the District's Collection System Operations Department staff.
If this work were done by District forces, the volume of work would exceed the capacity of
the District's current staffing. In the past, a separate contract was negotiated with a
television inspection firm each time a need arose. On this basis, the estimated cost of doing
the work included in this Bid Request would be $64,500. By bidding TV inspection work,
which the Contractor may be required to perform on several projects through the contract
period, the District will obtain a lower overall cost and a significant reduction in paper work
associated with negotiating and issuing separate contracts. The purpose of the Bid Request
is to fix the unit cost per each portion of the work for certain potential projects, while
obtaining the lowest overall cost for the District, and not to arrive at a total lump sum bid
amount.
A Bid Request for annual television inspection work was advertised on September 29 and
October 5, 1995. Five bids were received and publicly opened on October 9, 1995. These
bids are listed in Attachment 1, Tabulation of Bids. The Engineering and Purchasing staff
conducted a technical and commercial evaluation of the bid and concluded that Mike Heans
Pipeline Services is the lowest responsible bidder.
TCC
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RE~EWEDANDRECOMMENDEDFORBOARDAcnON
INITIATING DEPT.lDIV.
10&
1302A-7/91
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AUTHORIZE AWARD OF AN ANNUAL CONTRACT TO
MIKE HEANS PIPELINE SERVICES FOR TELEVISION
INSPECTION SERVICES
!1111111111.11!1I1111111!111
SUBJECT
PAGE 2
DATE
OF
5
October 27, 1995
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it provides sewer design
information that will not have a legally binding effect on later activities. The Board of
Directors' approval of the contract will constitute an independent finding that the contract
is exempt from CEQA.
RECOMMENDATION: Authorize award of an annual contract to Mike Heans Pipeline
Services, the lowest responsible bidder, for providing television inspection services. The
initial contract not-to-exceed amount will be $51,350.
1302B-7/91
.___,_~.._,"_...,._,_._...._~,~_.,"__._,_.,,_.,_________,_.,~,.,,__,__,""'__'_.""_"'__'~__"'U__'_"_"_"_'_"..__."-"_ ".._.,._.._.._--~_.__._"_.,-_._._.._..__.._,.,,.._..-. ..-.-,.--.',.-..-....-.
Page 3 of 5
Central Contra Costa Sanitary District
SUMMARY OF BIDS
BID REQUEST NO. 006485CG Television Insoection of Sanitary Sewers
DATE 10/09/95
LOCATION Various sites in the District
ENGR. EST. $ 65,000
BIDDER (Name, Telephone & Address) BID PRICE
1 Mike Heans Pipeline Services (209) 931-3331 $
51 ,301.00
P. O. Box 1927, Modesto, CA 95353
2 Video Inspection Specialists (209) 276-0186 $ 53,335.50
4705 West Santa Ana, Fresno, CA 93722
3 ABC Service (916) 448-3535 $ 55,208.25
204 23rd Street, Sacramento, CA 95816
4 GELCO Services, Inc. (916) 689-1314 $ 93,490.00
8481 Carbide Court, Sacramento, CA 95828
5 Subtronic Corporation (510) 686-3747 $ 96.305.50
2099C Arnold Industrial Way, Concord, CA 94520
6 $
7 $
8 $
BIDS OPENED BY Paul Morsen DATE 10/09/95
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
BOARD MEETING OF
November 2, 1995
NO.
7. HUMAN RESOURCES a.
SUBJECT
DATE
DENY APPEAL OF DISCIPLINARY ACTION BY THE UNION
ON BEHALF OF DAVID HOLLENBACH, MAINTENANCE
TECHNICIAN III, MECHANICAL, IN ACCORDANCE WITH
ARBITRATOR'S RECOMMENDATION
ctober 1 9 1995
TYPE OF ACTION
HUMAN RESOURCES
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Administrative/Human Resources
ISSUE: In accordance with the Disciplinary Procedure in the current Memorandum of
Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District
Employees' Association, Public Employees' Union, Local No. One, the Board may adopt,
reject, or modify the recommendation of an appointed neutral third party (arbitrator) in
appealed disciplinary matters.
BACKGROUND: On behalf of Maintenance Technician III, Mechanical David Hollenbach, the
Union filed an appeal of a fifteen day suspension without pay. A fair and impartial hearing
was held. The Union appealed to the Board of Directors in accordance with the M.O.U.
between the parties. The Board authorized the selection of an arbitrator to hear the appeal
and make a recommendation to the Board for their consideration.
Mr. Kenneth Silbert served as the arbitrator and was selected from a list submitted by the
State of California Mediation and Conciliation Service. The arbitrator's recommendation has
been provided under separate cover for the Board's information. He ruled that the District had
acted properly in its suspension of Mr. Hollenbach.
The Secretary of the District notified the Union that this issue would be on the Board's
November 2, 1995 agenda. The Union representatives have been invited to attend if desired.
RECOMMENDATION: Deny and dismiss the appeal of the Union on behalf of Maintenance
Technician III, Mechanical David Hollenbach in accordance with the Arbitrator's
recommendation, as the final action of the District.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
INITIATING DEPT./DIV.
j;t?,." fiHN.r...
1302A-7/91
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