HomeMy WebLinkAboutAGENDA BACKUP 10-19-95
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
BOARD MEETING OF
October 19, 1995
NO.
3. CONSENT CALENDAR f.
SUBJECT
DATE
QUITCLAIM SEWER EASEMENT TO DAVID R. WARWICK,
ET UX, LAFA VETTE AREA, JOB 730, PARCEL 2
TYPE OF ACTION
APPROVE QUITCLAIM
OF SEWER EASEMENT
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Infrastructure Division
ISSUE: The subject easement is no longer being used and. should be quitclaimed.
BACKGROUND: The District's sewer main located within the subject easement was damaged
by earth movement within the Warwicks' property. In 1994 the Warwicks granted a new
sewer easement to this District to permit the installation of a relocated replacement sewer main.
The replacement sewer main has been constructed and is now in service. The subject sewer
easement is no longer required and can now be quitclaimed.
The project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEOA) under District CEOA Guidelines, Section 18.6, since it
involves a minor alteration in land use limitations.
RECOMMENDATION: Approve Quitclaim Deed to Mr. David R. Warwick, et ux, Job No. 730;
authorize the President of the Board of Directors and the Secretary of the District to execute
said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded.
INITIATING DEPT./DIV.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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RECREA nON
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Sanitary District
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QUITCLAIM SEWER EASEMENT
JOB 730 - PARCEL 2
LAFAYETTE AREA
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 3
BOARD MEETING OF
October 19, 1995
NO.
3. CONSENT CALENDAR g.
AUTHORIZATION FOR P.A. 95-16 (ALAMO AREA) AND
95-17 (ALAMO AREA) TO BE INCLUDED IN A FUTURE
FORMAL ANNEXATION TO THE DISTRICT
DATE
October 6, 1995
TYPE OF ACTION
SUBJECT
ACCEPT ANNEXATION
FOR PROCESSING
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Departmentl
Infrastructure Division
PARCEL AREA OWNER! ADDRESS. REMARKS LEAD
NO. PARCEL NO. & ACREAGE AGENCY
95-16 Alamo Arthur Anderson, et al Future "Oil Changer" Contra
(77E4) 111 Jennifer Lane site. Negative Costa
Alamo, CA 94507 declaration by Contra County
(192-082-005) (0.80 AC.) Costa County.
95-17 Alamo BSFS CASA Ltd. Four-lot, minor Contra
2441 Warren Road subdivision, single-family Costa
Walnut Creek, CA 94596 homes. Negative County
(192-272-07 through declaration by Contra
192-272-10) (5.63 AC.) Costa County
RECOMMENDATION: Authorize P.A. 95-16 and 95-17 to be included in a future formal
annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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P.A.95-16
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PROPOSED ANNEXATION
P.A. 95-17
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 4
BOARD MEETING OF
October 19, 1995
NO.
6. ADMINISTRATIVE a.
SUBJECT
ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED
POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT
CONFLICT OF INTEREST CODE
DATE
October 3, 1995
TYPE OF ACTION
ADOPT RESOLUTION
AMENDING CONFUCT
OF INTEREST CODE
SUBMITTED BY
Joyce E. Murphy
Secretary of the District
INITIATING DEPT.lOIV.
Administrative
ISSUE: A need exists to update the designated positions contained in Exhibit A of the District's
Conflict of Interest Code.
BACKGROUND: The Political Reform Act of 1974 and the Central Contra Costa Sanitary District
Conflict of Interest Code require that the Board of Directors adopt a list of designated positions
of officers and employees who make, or participate in making, decisions that could have a
material effect on any personal financial interest. It has been the practice of the District to
review the designated positions on an annual basis and to amend the District Conflict of Interest
Code as necessitated by any changed circumstances, including the creation of new positions,
deletion of positions, and relevant changes in the duties assigned to existing positions.
Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest
Code, was reviewed by staff and an amendment is proposed to reflect the current organizational
structure of the District. It is recommended that the position of Vehicle and Equipment
Maintenance Supervisor be deleted from the list of designated positions. This vacant position
was eliminated in the 1995-1996 Personnel Budget approved by the Board of Directors on April
20, 1995.
After approval by the Board, the proposed amendment to Exhibit A of the District Conflict of
Interest Code will be submitted to the Board of Supervisors, the code reviewing body. The
amendment takes effect upon its approval by the Board of Supervisors.
RECOMMENDATION: Adopt the attached resolution amending Exhibit A, Designated Positions
and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code,
and authorize the Secretary of the District to submit a copy of said code amendment to the
Contra Costa County Board of Supervisors for approval.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG DEPT.lOIV.
Wt.
1302A-7/91
RESOLUTION NO. 95-
A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS
AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY
DISTRICT CONFLICT OF INTEREST CODE
WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code
provides that the Board of Directors shall from time to time establish by resolution
designated positions of officers and employees deemed to make, or participate in the
making of, decisions which may foreseeably have a material effect on a financial
interest.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT Exhibit A, Designated Positions and Disclosure Categories of the Central
Contra Costa Sanitary District Conflict of Interest Code, a copy of which is attached,
is hereby approved and adopted for the District, subject to approval by the Board of
Supervisors of the County of Contra Costa; and
THAT the Secretary of the District is hereby authorized and instructed to submit
a copy of such Code amendment to the Board of Supervisors of the County of Contra
Costa and to request the Board of Supervisors to approve said Code amendment in
accordance with Government Code Section 87303.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 19th day of October 1995, by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to form:
Kenton L. Aim
District Counsel
"EXHIBIT A"
DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
CONFLICT OF INTEREST CODE
Desianated Positions
Disclosure Cateaories
1 . Director
2. General Manager-Chief Engineer
3. Secretary of the District
4. Counsel for the District
5. Manager
6. Controller
7. Consultant
8. Control Systems Engineer
9. Real Property Specialist
10. Permit and Services Technician
11 . Principal Engineer
12. Senior Engineer
13. Associate Engineer
14. Survey Party Chief
15. Management Information Systems Administrator
16. land Surveyor
17. Engineering Support Supervisor
18. Senior Construction Inspector
19. Collection System Inspection Supervisor
20. Construction Inspector
21 . Source Control Inspector
22. Senior Source Control Inspector
23. Supervising Source Control Inspector
24 Source Control Program Superintendent
25. Principal Buyer
26. Senior Buyer
27. Buyer
28. Materials Coordinator III
29. Plant Operations Superintendent
30. Field Operations Superintendent
31 . Plant Maintenance Superintendent
32. laboratory Superintendent
33. Pumping Stations Superintendent
34. Vchicle ami Equipmcnt Maintcnanee Supervisor
35. Operations Support Supervisor
36. Accounting Supervisor
37. Administrative Analyst
A.B.C,D,E,F,G,H
A,8,C,D,E,F,G,H
A.B.C,D,E,F,G,H
A.B.C,D,E,F,G,H
A.B.C,D,E,F,G,H
A,8,C,D,E,F,G,H
A,8,C,D,E,F,G,H
A.B.C,D,E,F,G,H
A,8,C,D,E,F,G,H
A,8,C,D,E,F,G,H
B,C,D,E,F,G,H
B,C,D,E,F,G,H
B,C,D,E,F,G,H
B,C,D,E,F,G,H
A,D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F.G.H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F ,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
D,E,F,G,H
"EXHIBIT A" (Continued)
Cateaorv Index
A Investments
B Interests in Real Property
C Interests in Real Property and Investments Held by Business Entities or Trusts
o Income (Other than Gifts or Loans)
E Income (Loans)
F Income (Gifts)
G Business Positions
H Commission Income, Income and Loans to Business Entities or Trusts and Income
from Rental Property
PAGE 1 OF 3
NO.
6. ADMINISTRATIVE b.
SUBJECT DATE
ADOPT RESOLUTION ESTABLISHING THE DISTRICT COMPRE- October 13, 1995
HENSIVE EMERGENCY MANAGEMENT PLAN, APPOINTING TYPE OF ACTION
GENERAL MANAGER-CHIEF ENGINEER AS MANAGER OF
DISTRICT EMERGENCY OPERATIONS, AND DEFINING THE ADOPT RESOLUTION
DISTRICT DECLARATION OF A DISTRICT STATE OF EMERGENCY
SUBMITTED BY
Bonnie Allen, Risk Manager
INITIATING DEPT.IDIV.
Administrative/Risk Management
ISSUE: The Board of Directors' authorization is requested for the adoption of a District resolution
establishing the District Comprehensive Emergency Management Plan.
BACKGROUND: Both Cal-OSHA and Federal standards require the District to establish and
maintain an emergency planning function. A recent State law requires compliance with the
Standardized Emergency Management System (SEMS). The District must establish plans,
procedures and facilities for disaster response management within SEMS guidelines.
At the September 21, 1995, Board Meeting the Board Members were presented with a copy of
the "Comprehensive Emergency Management Plan". Staff indicated that the Board would be
asked to formalize the adoption of the District Emergency Plan by a resolution.
Attached is the District resolution for the Board's consideration and adoption. Staff is
recommending that the Board's adoption of the resolution includes authorization for the General
Manager-Chief Engineer to implement ministerial changes to the Comprehensive Emergency
Management Plan without prior Board approval. It is the intent of staff that any minor
modifications required to update the Plan to meet changing regulations be completed under the
direction of the General Manager-Chief Engineer.
RECOMMENDATION: Adopt resolution establishing the District Comprehensive Emergency
Management Plan in compliance with the State SEMS regulation, appointing the General
Manager-Chief Engineer as the Manager of District Emergency Operations, and defining the
District Declaration of a District State of Emergency.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
INITIATING DEPT./DIV.
1302A-7/91
BA
PM
RESOLUTION NO. 95-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ESTABLISHING THE DISTRICT
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN IN COMPLIANCE WITH THE
STATE STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) REGULATION,
APPOINTING THE GENERAL MANAGER-CHIEF ENGINEER AS THE
MANAGER OF DISTRICT EMERGENCY OPERATIONS, AND DEFINING THE
DISTRICT DECLARATION OF A DISTRICT STATE OF EMERGENCY
WHEREAS, there are many natural and technological hazards which threaten the District,
including earthquakes, fires, hazardous materials releases, floods, high winds and severe
storms, power outages and water contamination potential;
WHEREAS, the State of California has enacted the SEMS regulation, known as the Petris
Bill, which sets forth the Standardized Emergency Management System (SEMS) and
requires all public agencies with emergency response organizations to be consistent and
integrated with the State system and to prepare emergency management response plans;
WHEREAS, the District is a public utility district in the State of California with an
emergency management response organization and therefore must comply with the SEMS
regulation;
NOW, THEREFORE, BE IT RESOLVED that the District establishes the District
Comprehensive Emergency Management Plan in compliance with the State of California
SEMS regulation.
AND BE IT FURTHER RESOLVED that the General Manager-Chief Engineer is designated
as the Manager of District Emergency Operations.
AND FURTHER that under emergency conditions in which immediate action must be taken
to protect lives and property, respond to emergencies, and to restore essential services
for the public health and safety, the Manager of Emergency Operations may proclaim a
District State of Emergency and activate the District Comprehensive Emergency
Management Plan.
AND FURTHER, under the activation of the District Comprehensive Emergency
Management Plan, the Manager of District Emergency Operations will direct and manage
all emergency operations and make decisions to allocate resources and expend funds as
necessary to meet the needs of the emergency.
AND FURTHER, the Board of Directors shall meet within fourteen (14) days of the
Declaration of the District State of Emergency to proclaim by official Board resolution the
Declaration of the District State of Emergency and to authorize continued emergency
operations and recovery actions.
Resolution No. 95-
Page 2
AND FURTHER, the Declaration of the District State of Emergency shall remain in effect
for (14) days from the date of the Board Resolution, unless terminated by the Manager
of Emergency Operations and the Board of Directors or extended by the Manager of
Emergency Operations and the Board of Directors.
AND FURTHER, that the Manager of District Emergency Operations shall be authorized to
make minor modifications to the District Comprehensive Emergency Management Plan as
required to update the Plan to meet changing regulations.
PASSED AND ADOPTED this day of , by the Central Contra Costa
Sanitary District Board of Directors by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
Approved as to form:
Kenton L. Aim
District Counsel
SD\Reso\Emergenc.Pln
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 2
BOARD MEETING OF
October 19, 1995
NO.
7. ENGINEERING a.
SUBJECT
DATE
October 11, 1 995
AUTHORIZE AWARD OF AN ANNUAL CONTRACT TO
PRECISION LOCATING FOR UNDERGROUND UTILITY
LOCATING SERVICES
TYPE OF ACTION
AUTHORIZE
AWARD
SUBMITTED BY
INITIATING DEPT.lDIV.
Tom Cheng, Assistant Engineer
Engineering Dept./lnfrastructure Div.
ISSUE: On October 9, 1995, sealed bids were received and publicly opened for providing
underground utility locating service for seven current capital projects and miscellaneous
future projects. The Board must authorize award of the contract or reject bids within 60
days of the bid opening.
BACKGROUND: The Infrastructure Division locates approximately 52,000 feet of
underground utilities each year as a part of the design of various collection system capital
projects. The purpose of locating underground utilities is to verify as-built underground
utility information provided by other agencies or private utility companies. The results are
useful for evaluating alternatives during the facilities planning and design phases of
projects and for minimizing the need for potholing during design and costly change orders
during construction. In the past, a separate contract was negotiated with an underground
utility locating firm each time a need arose. By bidding all anticipated underground utility
locating work on an annual basis, the District will obtain a lower overall cost and a
significant reduction in paper work associated with negotiating and issuing separate
contracts. The purpose of the Bid Request is to fix the unit cost per each portion of the
work and not to arrive at a total bid amount.
A Bid Request was advertised on September 29 and October 5, 1995. Two bids were
received and publicly opened on October 9, 1995. These bids are listed in Attachment
1, Tabulation of Bids. The Engineering and Purchasing staff conducted a technical and
commercial evaluation of the bid and concluded that Precision Locating is the lowest
responsible bidder.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it will provide information
for design of sewer improvements and will not have a legally binding effect on later
activities. The Board of Directors' approval of this award of contract will constitute an
independent finding that the contract is exempt from CEQA.
RECOMMENDATION: Authorize award of an annual contract to Precision Locating, the
lowest responsible bidder, for providing underground utility locating services. The initial
contract not-to-exceed amount will be $18,500.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
BOARD MEETING OF
October 19, 1995
NO.
7. ENGINEERING b.
SUBJECT
AUTHORIZE BOARD PRESIDENT BARBARA HOCKETT
TO EXECUTE THE PROJECT SPECIFIC AGREEMENT WITH
THE CONTRA COSTA WATER DISTRICT FOR RECYCLED
WATER IN ZONE 1
DATE
October 16, 1995
TYPE OF ACTION
AUTHORIZE EXECUTION
OF PROJECT SPECIFIC
AGREEMENT
SUBMITTED BY Lynne B. Putnam, Senior Engineer INITIATING DEPT.IDIV.
James R. Coe, Associate Engineer Planning Division, Engineering Department
ISSUE: A Project Specific Agreement for recycled water in Zone one has been negotiated with
Contra Costs Water District (CCWD). Board authorization of the Agreement is required.
BACKGROUND: The Board approved the Principles of Agreement for a Project Specific
Agreement for Zone 1 in July 1995. The intent of the Principles of Agreement was to provide
a framework for a Project Specific Agreement between the two districts. The purpose of the
Project Specific Agreement is to describe a mutually beneficial business relationship between
the two districts wherein the Zone 1 recycled water project may be successfully implemented.
The Agreement addresses ownership and operations issues of the proposed recycled water
facilities and specifies a process to include CCWD participation in the future. The Agreement
grants purveyorship to CCCSD for recycled water in Zone 1. The completion of this Agreement
demonstrates that public agencies can work together for the benefit of the public and the
environment.
A copy of the Agreement was previously distributed to the Board, and a staff summary is
attached for your review.
RECOMMENDATIONS: Authorize Board President Barbara Hockett to execute the Project
Specific Agreement for Recycled Water in Zone 1 with CCWD.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
e-
INITIATING DEPT.lDIV.
DJC RAB
Page 2 of 2
STAFF SUMMARY
The major provisions of the Agreement are as follows:
1. Grants purveyorship of recycled water in Zone 1 to CCCSD.
2. Provides for future CCWD participation in the Zone 1 project.
3. Allows purveyorship to survive termination of the Agreement.
4. Allows CCWD to charge recycled water customers for services provided as specified
in the CCWD Code.
PROJECT SPECIFIC AGREEMENT
FOR THE
ZONE ONE RECYCLED WATER PROJECT
BETWEEN
CENTRAL CONTRA COSTA SANITARY DISTRICT
AND
CONTRA COSTA WATER DISTRICT
This Project Specific Agreement for the Zone One Recycled Water Project (Agreement) is
made on , 1995, (the "Effective Date") between Central Contra Costa
Sanitary District (CCCSD), a local public entity organized under the Sanitary District Act
of 1923, and Contra Costa Water District (CCWD), a local public entity organized under
the County Water District Law, in order to provide for the development and
implementation of a recycled water project in the area known as Zone One, which lies
within the service areas of both Districts. This Agreement is based upon the Principles
of Agreement for Zone One Recycled Water Project approved by CCCSD and CCWD on
July 20, 1995, and July 5, 1995, respectively, and upon the General Agreement for
Recycled Water between CCCSD and CCWD (General Agreement) dated November 2,
1994.
RECITALS,
a. Whereas, both districts believe prudent water management in California requires
effective water conservation and reuse to meet diverse water needs;
b. Whereas, both districts believe that it is sound public policy to develop recycled
water resources through economically, financially, technically, and environmentally
sound projects; . .
c. Whereas, both districts believe thatthe productive use of existing facilities benefits
the ratepayers of both districts;
d. Whereas, both districts declare their intent to maintain a business relationship that
facilitates the implementation of sound recycled water projects;
e. Whereas, CCWD is the purveyor of water including recycled water and the primary
water supplier in the CCWD service area, except as otherwise provided in this
Agreement or other project specific agreements, and CCCSD is the major producer
of water for recycling in the area served by CCCSD.
Project Specific Agreement
Zone One Recycled Water Project
Page 1
NOW, THEREFORE, IT IS AGREED THAT:
1 . PURPOSE OF THIS AGREEMENT
This Agreement establishes the responsibilities and rights of each of the two
districts for the purpose of purveying recycled water to the customers listed in
Exhibit A (Customers) and generally located in Zone One as described in the Zone
One Business Plan prepared by CCCSD and dated April 1995 (Business Plan). The
project as described in the Business Plan is based on planning level estimates, and
specific project details may vary in the future as the project develops. The
Business Plan is attached for reference as Exhibit B.
2. TERM
This Agreement shall become effective on the Effective Date stated above and shall
continue in effect until terminated as set forth in Section 12.
3. PURVEYORSHIP
a. Pursuant to the General Agreement, CCCSD proposed the Zone One
recycled water project for joint participation with CCWD by submitting the
Business Plan to CCWD. CCWD has decided not to participate in the Zone
One project except as described within this Agreement. CCWD hereby
grants CCCSD recycled water purveyorship authority under this Agreement
to supply recycled water to the Zone One Customers in amounts equal to
or less than the quantities shown in Exhibit A.
b. CCWD authorizes CCCSD through this Agreement to provide all recycled
water services and purvey recycled water within Zone One and CCCSD shall
assume all recycled water service responsibilities and obligations to the
Zone One Customers, including those existing recycled water customers
currently served and described in the General Agreement and Business Plan.
As to existing CCWD recycled water customers, effective July 1, 1996,
CCCSD shall be responsible for purveying recycled water to such
customers, including providing customer services, meter reading, billing,
revenue collection, and complying with permit requirements.
c. Prior to implementing any increases tothe potential recycled water customer
list as shown in Exhibit A or project size, or any changes from the location
described in the Business Plan, CCCSD shall request an amendment to this
Agreement and CCWD shall not unreasonably withhold its approval.
d. CCCSD agrees not to seek any compensation from CCWD associated with
planning, design, construction, and operation and maintenance of the Zone
One project under this Agreement.
Project Specific Agreement
Zone One Recycled Water Project
Page 2
6. EFFECT OF AGREEMENT
This Agreement is the product of negotiations between the districts with regard to
which the districts have had ample opportunity to consult with their respective
attorneys, and each district therefore agrees that the rule of construction that
documents are construed against the drafter thereof shall have no application to
this Agreement. This Agreement is entered into, under and shall be governed by
and interpreted under California law. Captions and headings in this Agreement are
solely for convenience in locating provisions, and they are not to be construed as
limiting, expanding, or otherwise affecting the provisions of this Agreement.
7. SUCCESSORS AND ASSIGNS
Neither district may assign or delegate any right or obligation hereunder without
first having received the written consent duly executed of the other district. This
Agreement shall bind and shall inure to the benefit of any successors or assigns of
either district following such consent but shall not otherwise create duties or
obligations to or rights in third parties not parties to this Agreement, nor shall this
Agreement affect the legal liability of either district by imposing any standard of
care different from that otherwise imposed by law.
8. NOTICES
All notices or communications of any kind which either district may desire or be
required to give or serve upon the other district under this Agreement, shall be in
writing and either (i) delivered personally, or (ii) sent by facsimile transmission to
the telephone numbers set forth below with the original deposited in the U. S. mail,
postage pre-paid, first class, addressed as set forth below, or (iii) sent by Certified
Mail, return receipt requested, postage pre-paid, first class, addressed as set forth
below. Such notices shall be deemed effective upon personal delivery or
transmission by telefascimile; a notice sent only by Certified Mail shall be deemed
effective upon date received as set forth in the respective receipts. Each district
shall be entitled at any time to designate a different address, facsimile number or
telephone number for receipt of communications.
CONTRA COSTA WATER DISTRICT
General Manager
Contra Costa Water District
P. O. Box H20
1331 Concord Avenue
Concord, CA 94524
Telephone: (510) 674-8000
Facsimile: (510) 674-8197
CENTRAL CONTRA COSTA SANITARY DISTRICT
General Manager/Chief Engineer
Central Contra Costa Sanitary District
501 9 Imhoff Place
Martinez, CA 94553
Telephone: (510) 229-7300
Facsimile: (510) 676-7211
9. INDEMNIFICATION
a. CCCSD agrees to indemnify and defend CCWD and its officers, directors, and
employees from any loss, costs, expense, liability, claim, or demand, including
Project Specific Agreement
Zone One Recycled Water Project
Page 5
reasonable attorney's fees, as to property damage and bodily and personal injury,
including death, arising out of the sole negligence or willful misconduct of CCCSD
or its officers, directors, employees, or agents in connection with this Agreement
or arising out of CCCSD's breach of this Agreement.
b. CCWD agrees to indemnify and defend CCCSD and its officers, directors, and
employees from any loss, costs, expense, liability, claim, or demand, including
reasonable attorney's fees, as to property damage and bodily and personal injury,
including death, arising out of the sole negligence or willful misconduct of CCWD
or its officers, directors, employees, or agents in connection with this Agreement
or arising out of CCWD's breach of this Agreement.
c. If the negligence or willful misconduct of both CCCSD and CCWD or their
respective officers, directors, employees, or agents is a cause of such damage or
injury, the loss, cost, expense, claim, demand or liability shall be shared between
CCCSD and CCWD in proportion to their relative degree of negligence, willful
misconduct, or comparative faults, and the obligation to defend shall apply for
such proportion. For the purposes of this section, the term "fault" shall include
breach of this Agreement.
d. CCCSD shall indemnify CCWD for any violations of regulations regarding the use
or purveyance of recycled water within Zone One, and for all matters not related
to Section 4.b of this Agreement arising out of the use of recycled water provided
under the terms of this Agreement.
10. AMENDMENTS
Both districts enter into this Agreement recognizing that it may be appropriate to
consider modifying and amending this Agreement in a mutually acceptable manner to
maintain a fair and positive business relationship, particularly when legal, statutory, or
regulatory changes materially affect the ability to produce or purvey recycled water.
This Agreement may be modified or amended only by written agreement of the two
districts.
11 . DISPUTE RESOLUTION
a. The districts shall submit any dispute under this Agreement, including disputes
regarding amendments or termination, to binding arbitration. The district
requesting arbitration shall serve upon the other district a written demand for
arbitration that shall include a description of the specific dispute involved. Thirty
(30) days after such service, the district requesting arbitration may begin the
arbitration selection process as set forth in section b. below.
b. Unless the districts otherwise agree in writing, the districts shall select an
arbitrator in the following manner: each district shall submit to the other district
a written list of ten natural persons, in order of preference. The district
requesting arbitration shall contact the first candidate appearing on both lists and
request that he or she serve as arbitrator for the dispute. Should the first joint
Project Specific Agreement
Zone One Recycled Water Project
Page 6
candidate decline to serve as arbitrator, the district requesting arbitration shall
contact the next joint candidate and request that he or she serve as arbitrator for
the dispute. This process shall be repeated until a joint candidate agrees to serve
as arbitrator or the districts agree not to submit any more lists, but shall not
extend more than fifteen (15) calendar days.
If the districts agree not to submit any more lists, or the fifteen calendar day
period has elapsed, each district shall prepare a list of five natural persons and the
districts shall jointly petition the Contra Costa Superior Court to appoint an
arbitrator from the two lists by the following procedure: said Court shall appoint
such arbitrator pursuant to the terms of Code of Civil Procedure S 1281.6, and
the first proposed arbitrator who is not disqualified under the provisions of section
1282 of the Code of Civil Procedure shall serve as arbitrator.
Unless the districts otherwise agree in writing, the arbitration shall be conducted
pursuant to the provisions of Chapter 3 of Title 9 of the Code of Civil Procedure
(S 1282 et seq.) except that notwithstanding the provisions of subdivision (d) of
section 1282.2 of that Code, witnesses shall be sworn, the rules of evidence
shall apply, and the proceedings shall be reported unless the districts otherwise
agree in writing.
c. The arbitration fee shall be divided equally between the districts, and each district
shall bear its own attorney's fees and costs, unless the arbitrator finds that one
district has acted in bad faith in connection with the dispute giving rise to the
arbitration or the arbitration itself, in which case the arbitrator may order such
district to pay the entire arbitration fee and/or a portion or all of the other
district's attorney's fees and costs, as justice requires.
12. TERMINATION
This Agreement shall be terminated only upon written agreement of the two districts.
Project Specific Agreement
Zone One Recycled Water Project
Page 7
13 . SURVIVAL
The provisions of this Agreement concerning purveyorship (Section 3) and
indemnification (Section 9) are continuing in nature and shall survive any termination of
this Agreement unless otherwise agreed to by both districts. The intent of this
Agreement is that the General Agreement shall survive the termination of this
Agreement, and that this Agreement shall survive termination of the General Agreement.
CONTRA COSTA WATER DISTRICT
CENTRAL CONTRA COSTA SANITARY
DISTRICT
By:
By:
Joseph L. Campbell
President-Board of Directors
Barbara Hockett
President-Board of Directors
A TIEST:
A TIEST:
By:
By:
District Secretary
District Secretary
APPROVED AS TO FORM:
APPROVED AS TO FORM:
By:
By:
Legal Counsel
Legal Counsel
C;\d8t8\Putn8m\Agremnt2.zn1
Project Specific Agreement
Zone One Recycled Water Project
Page 8
EXHIBIT A
UPDATED ZONE ONE CUSTOMER INFORMA noN.
ExIsting Normal Year OIyYe.-
Water AnnUal Demand AnnUal Demand
ZONE ONE CUSTOMERS ServIce (AFlYr) (AFlYr)
Ireolaced\
IT tlon none 11 22
Seasons eemetefV recvcled 15 21
County Yard recvcled 9 13
Contra Costa Topsoil recvcled 2 2
Henrv's Woodfann recvcled 3 4
County Quanv Products recYcled 2 2
Truck-fill recycled 1 1
Blum Rd HOA canal 26 36
Tosco Softball Fields canal 45 63
Sierra Pacific Prooerties potable 3 4
Sierra Pacific PronMties -OOtable 3 4
Kinders potable 3 4
CaITrans SR4 and 1680 DO table 10 14
Buchanan Almorl DO able 6 8
Edward Pike ProD. . DO table 3 4
Buchanan Relds Golf Course v.d1 120 168
Stacks and Stacks & CaI soas DO :able 3 4
Jarvis and Assc. DO able 3 4
Camelback North 'DO ible 6 8_
Camelback TWlhm. 00 :able- 6 8
Tres LaClos HOA DO :able 9 13
Shadov..ood HOA DO :able 6 8
Suntree Tv.ntunS. DO :able 6 8-
CC Countrv Club Golf Course. canal canal 155 217
CC Countrv Club Golf Course. v.ell _II 155 217
Brookside ADtS. DOtable 3 4
ChilpancinCIO Park potable 1 1.0
HernaQe Sauare po1 able 3 4
Hilton Hotel po1 able 9 13
Holiday Inn . DOl able 2 3
Home Depot po1 table 6 8
Sheraton Hotel .. potable 3 4
Chevron Com. potable 15 . . 21
Delta-Binaham Datable 12 17
SRS Develooment potable 9 13
Olsen Electrosuraerv . Datable 9 13
Willo.....ck Business Park notable 6 8
Sun Vallev Auto Plaza notable 3 4
DMV potable 3 4
AM . Dotable 3 4
DVC canal 42 59
Valley View Middle School potable 15 21
Vikina Dr.-APt. canal "7 10
Valhalla Elm. School POtIble 3 4
McGreCIor Road HOA -Datable 3 4
ColleCIe Park HS wet1Icanal 52 73
SalfinQere Park DO table 8 11
GreCIorv Gardens DO able 17 24
Ellinv..ood Assc. DO table 16 22
Citv of Pleasant Hill DO table 21 29
Pleasant Hill Rec. Center - potable 9 13
i\NoolridQe Construction -OOtable 7 10
N. Cal Conference canal 10 14
RidQeview HOA DO able 20 2.8
Strand'Mlod Elm. DO able 11 15
RollinQ Green HOA DO table 26 36
Pleasant Hill Adlt. School canal 13 18
seauola Elementarv - notable 7 10
Pleasant Oak Park canal 35 49
Cal state Havward canal 135 189
~uola Middle School potable 19 Xl
TOTALS 1162 1626
Note: City of Pleasant Hill includes the Police Department. City Hall median strips and c;onstrudion water.
. .:.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
2
BOARD MEETING OF
October 19, 1995
NO.
8. COLLECTION SYSTEM a.
SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH BRUGGER &
MCCORMICK INTERNATIONAL FOR $29,100 FOR A
MAINTENANCE CREW LEADER DEVELOPMENT
PROGRAM
DATE
October 13, 1995
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
John larson, Manager
Collection System Operations
ISSUE: Board of Directors approval is required for management consultant agreements over
$25,000 that are funded from the Operations and Maintenance Budget.
BACKGROUND: The Collection System Operations Department has reduced the number of
Maintenance Supervisors in field operations in an effort to hold the line on operating costs. The
result of this reduction in staffing has been an increased reliance on the Maintenance Crew Leaders
to maintain productivity, safety, and effectiveness in the day to day operations of the field crews.
The Maintenance Crew leader Development Program was begun during the 1994/95 Fiscal Year.
The initial training focused on teamwork and communication skills. The Maintenance Crew leaders
have been meeting monthly to identify and resolve issues surrounding their new roles. In addition
they are practicing their new skills by working together in small teams; they have written a Draft
On Call Procedures Manual and they are exploring better ways to inspect non-problematic portions
of the collection system.
The proposed Maintenance Crew leader Development Program would consist of three parts:
1 . Monthly training sessions for Maintenance Crew leaders that will focus on basic
supervisory skills (e.g. dealing with difficult people, conflict resolution and coaching
skills) .
2. Monthly facilitated meetings for Maintenance Crew leaders to further develop
teamwork and communication skills. This will also include working together in small
teams to identify and resolve ongoing operational issues.
3. Periodic training for Maintenance Supervisors and other key staff to provide parallel
skills to support the transition to the new organizational role for the Maintenance
Crew leaders.
This effort will provide approximately 120 hours of class/team training for each of the 13
Maintenance Crew Leaders; approximately 60 hours of training for the Maintenance Supervisors
and other key staff; and time for planning, follow-up, and individual coaching sessions. This will
require 360 hours of the consultant's time during the 1995/96 Fiscal Year. Funds for this training
were included in the current Operations and Maintenance Budget.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
SUBJECT
POSITION PAPER
AUTHORIZE GENERAL MANAGER/CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH BURGGER &
MCCORMICK INTERNATIONAL FOR $29,100 FOR A
MAINTENANCE CREW LEADER DEVELOPMENT PROGRAM
PAGE
DATE
2
OF
2
October 13, 1995
Mr. James Brugger of Brugger and McCormick International (formerly The Human Factor) was
selected to provide this program. Mr. Brugger has provided effective training to CSO field
employees since 1992 in the areas of sexual harassment and cultural diversity. Mr. Brugger is a
professor at Golden Gate University in Management and Labor Relations and he has provided similar
programs for law enforcement and correction agencies for the Counties of Orange, Los Angeles,
Fresno and Napa; as well as for Kaiser Cement Corporation in Southern California and Stauffer
Chemical in Nevada.
This action was reviewed by the Board Personnel Committee at their meeting on October 9, 1995.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with
Brugger & McCormick International in the amount of $29,100 for a Maintenance Crew Leader
Development Program.
13028-9/85
PAGE 1 OF 14
r 1
NO.
10. BUDGET AND FINANCE a.
SUBJECT
DATE
RECEIVE THE 1994-1995 ANNUAL REPORT OF THE
DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE
TYPE OF ACTION
RECEIVE ANNUAL
REPORT
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance and Accounting
ISSUE: The Deferred Compensation Plan Advisory Committee (Committee) respectfully
submits its 1994-1995 annual report to the Board of Directors and Plan participants.
BACKGROUND: The Board of Directors approved the establishment of the Committee in
January 1982. The scope of activities of the Committee includes:
. Establishing internal administrative procedures
. Educating participants regarding the Plan
. Reviewing accountability by the Program Administrators
. Reviewing emergency withdrawal requests
. Reviewing investment performance of the Plan
. Submission of an annual report to the Board of Directors and Plan participants
The Committee is made up of the following Departmental representatives:
Debbie Ratcliff
Darlene Ross
Rick Hernandez
Tanya Butler
Wayne Miner
- Chairperson
- Administrative
- Engineering
- CSO
- Plant Operations
The Committee made several major accomplishments this year; among the most important
are:
. Added the 800 line feature
. Reviewed and rejected the proposed new Hartford Contract
RECOMMENDATION: Receive the annual report of the Deferred Compensation Plan
Advisory Committee for 1994-1995, and provide any comments to staff.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~
1302A-7/91
D.R.
P.M.
ADSlPosition Papers #2/AnnRpt.PP
Central Contra Costa Sanitary District
DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT
JULY 1994 - JUNE 1995
The Deferred Compensation Plan Advisory Committee (the Committee) was established
by the Board of Directors to facilitate the internal administration of the District's Deferred
Compensation Plan. The scope of the Committee's activities encompass the following:
. Establish internal District administrative procedures within the provisions of the
Deferred Compensation Plan document.
. Educate participants regarding the Plan provisions by issuing a handbook which
summarizes the Deferred Compensation Plan and responding to questions from
participants.
. Review accountability by the Program Administrators, Hartford Life Insurance
Company (Hartford), Great Western Bank (Great Western), and ICMA Retirement
Corporation (ICMA) and respond to participants' queries regarding accuracy or
propriety of account balances.
. Review participants' requests for emergency withdrawal of funds.
. Review investment performance of the Deferred Compensation Plan on an annual
basis.
Committee Accomplishments
The following activities were completed by the Committee during July 1994 through June
1995:
. Internal District Administrative Procedures
Two new Deferred Compensation committee members were selected and trained
to support their respective departments.
The Committee set forth procedures to be followed with the use of the new 800
line feature.
. Review Accountabilitv bv Proaram Administrators
The Committee reviewed a new proposed contract with Hartford and made the
decision not to accept the new terms and revisions.
The Committee researched and responded to inquires and problems associated with
the length of time involved in transferring funds across carriers.
Page 2 of 14 Pages
Monthly confirmation statements and quarterly account statements were submitted
to the District by Hartford, Great Western, and ICMA. Quarterly account
statements were distributed to all participants.
. Review Reauests for Emeraencv Withdrawals of Funds
Two emergency withdrawal requests were reviewed by the Committee, and one
was recommended for approval by the Board of Directors. One was denied as it
did not meet the requirements for emergency withdrawal established by the Internal
Revenue Service.
. Review Investment Performance
A summary which presents the investment performance of the Hartford, Great
Western, and ICMA programs for the calendar year 1994, and the first six months
of 1995 is attached.
Current Committee Activities
. The District's Deferred Compensation Plan document is undergoing a detailed
review by the Committee to ensure conformance with the current governing tax
codes and to improve accuracy and completeness.
. The Committee will be developing a standardized procedure and training manual for
new members selected to serve on the Committee.
. The Committee is reviewing alternate proposals submitted by competing firms
providing Deferred Compensation Plans.
. Training and education workshops on Deferred Compensation benefits are being
developed for this fiscal year.
. The Committee is reviewing the 401 A Plan which allows additional wages to be
deferred over and above the current 457 Plan.
Conclusion
During the period July 1994 through June 1995, the Committee addressed all of the
activities included in its scope of responsibilities through the conscientious efforts of all
of the Committee members.
The performance of Great Western, Hartford, and ICMA in administering the Deferred
Compensation Plan during the 1994-1995 report period is considered to be satisfactory.
The performance results of the Great Western, Hartford, and ICMA stock and bond
investments for the calendar year 1994 and the first six months of 1995, as shown on
the attached charts, are as follows:
Page 3 of 14 Pages
Hartford
The return on the stock fund for the 1994 calendar year was -1.9 percent which
underperformed the general market indices, as measured by the Dow Jones
Industrials and the Standard & Poors 500, which registered a gain of 2.1 percent
and a loss of 1.5 percent, respectively. The bond account which earned 4.0
percent outperformed the Lehman Brothers Bond Index which lost 6.9 percent.
Through the first six months ended June 30, 1995, the 19.8 percent gain on the
stock account outperformed the Standard & Poors 500 which gained 18.6 percent
and the Dow Jones Industrials which gained 18.8 percent; the gain of 11.4 percent
on the bond account underperformed the Lehman Brothers Index, which gained
18.0 percent.
Great Western
For the 1994 calendar year, eight of the twelve stock funds outperformed the
Standard & Poors index but underperformed the Dow Jones Industrials index. The
performance for the year is as follows:
Fidelity Puritan Fund
Fidelity Overseas Fund
Fidelity Equity Income Fund
Investment Company of America
Fidelity Retirement Growth Fund
Growth Fund of America
Twentieth Century Balanced Fund
Twentieth Century Growth Fund
1.8%
1.3%
0.2%
0.2%
0.1%
0.0%
-0.1 %
-1.5%
Four of the stock funds underperformed both market indices. The performance for
the year is as follows:
Fidelity Magellan Fund
Income Fund of America
Twentieth Century Ultra Fund
Twentieth Century Select Fund
-1.8%
-2.5%
-3.6%
-8.0%
The Bond Fund of America lost 5.0 percent but outperformed the Lehman Brothers
Bond Index.
Through the six months ended June 30, 1995, four of the twelve stock funds have
outperformed both market indices. The performance for the six-month period is as
follows:
Fidelity Magellan Fund
Growth Fund of America
Twentieth Century Ultra Fund
Twentieth Century Growth Fund
25.5%
22.7%
20.5%
18.8%
Page 4 of 14 Pages
Eight of the stock funds underperformed both market indices. The performance for
the six-month period is as follows:
Investment Company of America
Twentieth Century Select Fund
Fidelity Equity Income Fund
Income Fund of America
Twentieth Century Balanced Fund
Fidelity Retirement Growth Fund
Fidelity Puritan Fund
Fidelity Overseas Fund
16.2%
15.9%
15.8%
14.8%
12.9%
11.3%
10.6%
3.7%
The Bond Fund of America gained 10.6 percent but underperformed the Lehman
Brothers Bond Index.
ICMA
During the calendar year 1994, one of the five stock funds, the Equity Income
Fund, outperformed both market indices with a gain of 3.1 percent.
Another of the stock funds, the Broad Market Index Fund, registered no gain or
loss, thus outperforming the Standard & Poors index but underperforming the Dow
Jones Industrials index.
Three of the stock funds underperformed both market indices. The performance
for the year is as follows:
Asset Allocation Fund
International Fund
Growth Stock Fund
-2.2%
-3.3%
-4.3%
Through the six months ended June 30, 1995, one stock fund, the Broad Market
Index Fund gained 18.7 percent thereby outperforming the Standard & Poors index
but underperforming the Dow Jones Industrials index.
The other four stock funds underperformed both indices. The performance for the
six-month period is as follows:
Growth Stock Fund
Equity Income Fund
Asset Allocation Fund
International Fund
17.9%
15.4%
15.0%
4.8%
The Core Bond Fund lost 4.8 percent during the calendar year 1994 and gained
11.3 percent during the six months ended June 30,1995, underperforming the
Lehman Brothers Bond Index for both periods.
Page 5 of 14 Pages
Committee Members:
tJ ~~~
De'bbie Ratcliff, . '/>;~lIer
Darlene Ross, Administr tive Department
~be~partmeM
Page 6 of 14 Pages
ADS/Def Comp/Annual.rpt
LEGEND:
20th Centurv Funds:
20th C. BF
20th C. GF
20th C. SF
20th C. UF
Fidelitv Funds:
Fidelity ElF
Fidelity MF
Fidelity OF
Fidelity PF
Fidelity RG
American Funds:
G.W. GFA
G.W.ICA
G.W.IFA
G.W. BFA
ICMA Funds:
ICMA CMF
ICMA CBF
ICMA UST
ICMA AAF
ICMA ElF
ICMA BMIF
ICMA GSF
ICMAIF
ICMA Plus
Market Indices:
Dow Jones
S & P 500
L.B. Bond Index
ADSlDefComplLegend .Ist
Balanced
Growth
Select
Ultra
Equity Income
Magellan
Overseas
Puritan
Retirement Growth
Growth Fund
Investment Company
Income Fund
Bond Fund
Cash Management
Core Bond
U.S. Treasury Securities
Asset Allocation
Equity Income
Broad Market Index (formerly Equity Index)
Growth Stock
International
Plus Fund
Dow Jones 30 Industrials
S & P 500
Lehman Brothers
Page 7 of 14 Pages
CCCSD Deferred Comp Oistribution
By Administrator (Calendar Year 1994)
leMA
($3,583,267)
Gr. Western
($7,184,898)
Hartford
Total Investments: $22,531,928
(Six Months Ended June 30, 1995)
leMA
($4.121 .769)
Gr. Western
($8,290,609)
Hartford
($12,845,086)
Total Investments: $25,257,464
Page 8 of 14 Pages
CCCSD Deferred Comp Distribution
By Investment Type (Calendar Year 1994)
Stocks
($8,101 ,922)
Bonds
($669,396)
Savings
($13,760,610)
Total Investments: $22,531,928
(Six Months Ended June 30, 1995)
Bonds
Savings.
($14,848,062)
Stocks
($9,679,090)
Total Investments: $25,257,464
Page 9 of .14 Pages
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Page 14 of 14 Pages
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
1
POSITION PAPER
BOARD MEETING OF
October 19, 1995
NO.
10. BUDGET AND FINANCE
b.
SUBJECT
DATE
October 13, 1995
APPROVE AN INCREASE IN THE LOCAL AGENCY
INVESTMENT FUND (LAIF) MAXIMUM INVESTMENT
BALANCE
TYPE OF ACTION
APPROVE INCREASE
SUBMITTED BY
INITIATING DEPT./DIV.
A ministrative Finance & Accountin
ISSUE: The Board of Directors reviews and sets policy regarding the District's temporary
investments.
BACKGROUND: Due to the investment problems that surfaced with Orange County, the District
reviewed the security and safety of our investments in the Local Agency Investment Fund (LAIF).
At the December 15, 1994 Board Meeting, a presentation was made by Ms. Pat Beale, of LAIF,
covering their investment policy, the mix of investments in the LAIF portfolio, timing of maturities
and management strategy. After much discussion, it was decided that LAIF continued to be a
safe investment vehicle, although concerns were still voiced with respect to LAIF's inability to
liquidate the entire fund on a given day without loss of principal. As a result, investments in LAIF
were minimized and more funds were invested in short-term treasuries maturing monthly to meet
the District's liquidity needs. Therefore, the Board made the decision to reduce the District's
investments in LAIF, restricting the amount to $5 million for the Sewer Construction Fund and
$6 million for the Certificate of Participation (COP) proceeds.
The $6 million COP LAIF account should diminish to zero over the next six months. This will
leave $5 million in LAIF for the Sewer Construction Fund. Staff has found that this amount is not
sufficient to meet the District's liquidity needs. Further, it forces staff to buy very short-term
investment vehicles to meet certain contractor progress payments and other obligations such as
payroll. These three to five day investments are very hard to find and frequently, the County
must simply deposit excess funds in a non-interest bearing checking account. This results in lost
interest earnings for the District. When the County is able to buy a short-term investment vehicle,
the interest rate is approximately 1/2 percent less than LAIF.
With the concerns over the liquidity and safety of LAIF diminishing, and the fact that the District
is not able to maximize its earnings with short-term investment vehicles, staff recommends that
the LAIF balance be increased to $7.5 million for the Sewer Construction Fund. This concept has
been discussed and endorsed by the Board Budget and Finance Committee.
RECOMMENDATION: Approve staff's request to increase the balance in the Sewer Construction
Fund LAIF account to $7.5 million.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
1302A-7/91 DR
PM
ADSIPosPapers3A/lnclA IF. pp
INITIATING DEPT.lDIV.
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
4
POSITION PAPER
NO.
10. BUDGET AND FINANCE c.
SUBJECT
DATE
RECEIVE THE AUDITED FINANCIAL STATEMENTS
AND MANAGEMENT LETTER FOR THE FISCAL YEAR
ENDED JUNE 30, 1995
TYPE OF ACTION
RECEIVE AUDITED
FINANCIAL STATEMENTS
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance and Accounting
ISSUE: The audited financial statements and Management Letter of the Central Contra Costa
Sanitary District for the fiscal year ended June 30, 1995 are being submitted to the Board of
Directors.
BACKGROUND: The firm of Maze and Associates, Certified Public Accountants, has completed
its examination of the District's financial statements for the fiscal year ended June 30, 1995, and
has submitted the audited financial statements and auditor's opinion thereon.
In the routine performance of their examination of the financial statements, the auditors evaluate
the District's internal accounting controls to determine the nature and extent of the auditing
procedures required. Based on their observations during the course of the examination, the auditors
routinely advise District management of any recommendations to improve the system of internal
accounting controls. As indicated in the Management Letter provided as Attachment I, the auditors
found no areas this year which needed improvement in internal controls.
The audited financial statements were submitted in draft form to the Board's Budget and Finance
Committee for review, as well as to the State Controller's Office by the annual deadline.
RECOMMENDATION: Receive the audited financial statements and Management Letter for the
fiscal year ended June 30, 1995.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
DR
A DS/PosPaper #3/ AudFin 2. pp
INITIATING DEPTJDIV.
CENTRAL CONTRA COSTA SANITARY DISTRICT
MEMORANDUM ON
INTERNAL CONTROL STRUCTURE
YEAR ENDED JUNE 30, 1995
ATTACHMENT I
Board of Directors and District Manager
Central Contra Costa Sanitary District
Martinez, California
We have audited the fmancial statements of the Central Contra Costa Sanitary District for the year ended June 30,
1995, and have issued our report thereon dated August 22, 1995. As part of our audit, we made a study and
evaluation of the system of internal accounting control to the extent we considered necessary to evaluate the system
as required by generally accepted auditing standards. The purpose of our study and evaluation was to determine the
nature, timing, and extent of the auditing procedures necessary for expressing an opinion on the financial statements.
Our study and evaluation was more limited than would be necessary to express an opinion on the system of internal
accounting control taken as a whole.
As part of our study and evaluation of Central Contra Costa Sanitary District, we tested the internal control
structure policies and procedures over the following accounting applications:
Cash receipts/revenue
Cash and investments
Receivables
Other assets
Purchases/disbursements
PayrolVpersonnel
Accrued liabilities/accounts payable
Budgeting
Claims
General ledger
Management is responsible for establishing and maintaining a system of internal accounting control. In fulfilling
this responsibility, estimates and judgments by management are required to assess the expected benefits and related
costs of control procedures. The objectives of a system are to provide management with reasonable, but not
absolute assurance that assets are safeguarded against loss from unauthorized use or disposition, and that
transactions are executed in accordance with management's authorization and recorded properly to permit the
preparation of financial statements in accordance with generally accepted accounting principles.
Because of inherent limitations in any system of internal accounting control, errors or irregularities may
nevertheless occur and not be detected. Also, projections of any evaluation of the system to future periods is subject
to the risk that procedures may become inadequate because of changes in conditions or that the degree of
compliance with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first paragraph would not necessarily
disclose all material weaknesses in the system. Accordingly, we do not express an opinion on the system of internal
accounting control of the Central Contra Costa Sanitary District taken as a whole.
However, our study and evaluation disclosed no condition which we believe to be a material weakness or reportable
condition. We therefore have no recommendation for strengthening internal controls or procedures.
***************
We wish to express our appreciation for the excellent courtesy and cooperation extended to us by Debbie Ratcliff
and her staff during our audit.
~ 14~id;7
August 22, 1995