HomeMy WebLinkAboutAGENDA BACKUP 09-07-95
Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 2:
BOARD MEETING OF
September 7, 1995
NO.
4. CONSENT CALENDAR p.
DATE
August 28, 1995
TYPE OF ACTION
SUBJECT
ACCEPT GRANT OF EASEMENT AND EXECUTE SEWER
CONSTRUCTION AGREEMENT WITH VERA M. LONG,
JOB 50S1 - PARCEL 1, LOMBARDY LANE, ORINDA
ACCEPT EASEMENT AND
EXECUTE SEWER CON-
STRUCTION AGREEMENT
SUBMITTED BY
Dennis Hall
Associate Engineer
INITIATING DEPT.lDIV.
Engineering Departmentl
Infrastructure Division
ISSUE: The subject Grant of Easement is required for the construction of the Lombardy Lane
Sewer Replacement Project, DP 5081 .
BACKGROUND: The existing 1 2-inch trunk sewer crossing the 13 acre Long estate parcel in:
Orinda received significant storm damage at two creek crossing locations during the winter:
storms of 1995. The trunk sewer will be replaced by a new 1S-inch trunk sewer in a slightly
different alignment. The contract award for the construction of this new trunk sewer will take
place later in this agenda.
The new replacement sewer requires a 15-foot wide sewer easement. The new easement will
contain about S,500 square feet more than the existing 5-foot easement.
Mrs. Long has requested that the District modify our Grant of Easement form and that the:
District enter into an Agreement concerning the sewer construction within her property. She:
has also requested that the District make certain improvements to her property in lieu of:
payment for the subject easement.
The changes to the Grant of Easement will require the District to give 24 hours notice for non-
emergency work on the sewer, and it will also permit wooden decks to be constructed within
the easement but that they must be removed within 30 days notice to do so by the District.
The Agreement relating to the sewer construction includes items that are contained within our
Standard Specifications, such as site restoration, replacement, and other specific
improvements. The largest item of improvement is the seal coating of Mrs. Long's (upper)
entrance driveway to conform with the visual appearance of the repaved portion of the
driveway (lower entrance) which will be disturbed during sewer construction. The Agreement
also requires $500 per day be paid to Mrs. Long if construction goes beyond 60 days from the,
date of our Notice to Proceed to the contractor. This potential payment will be offset by the
$500 per day liquidated damage clause in the project specifications.
RECOMMENDATION: Accept Grant of Easement and execute Sewer Construction Agreement
with Mrs. Vera M. Long, Job 5081, Parcel 1.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATIN~\(T./DIV.
J 5rC1.,
fffiW
1302A-7/91
DH
JSM
RAB
Central Contra Costa
Sanitary District
([("
LOMBARDY LANE
I
ATTACHMEJ-n
I
SEWER REPLACEMENT PROJECT
A
2523-1/87
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
BOARD MEETING OF
September 7, 1995
SUBJECT
PAGE 1 OF
4
NO.
4. CONSENT CALENDAR b.
DATE
August 28, 1995
AUTHORIZATION FOR P.A. 95-13 AND 95-14 (ALAMO)
TO BE INCLUDED IN A FUTURE FORMAL
ANNEXATION TO THE DISTRICT
SUBtdlTTED ~Y
uennls Hall
Associate Engineer
PARCEL
NO.
95-13
AREA OWNER/ADDRESS
PARCEL NO. & ACREAGE
Alamo Phillip E. Busby, et ux
(77E6) 176 La Sonoma Way
Alamo, CA 94507
(198-111-020) 0.55 AC.
Richard K. Landgraf, et ux
173 La Sonoma Way
Alamo, CA 94507
(198-112-003) 0.50 AC.
95-14
Alamo
(7703)
Michael & D. Eyton-L1oyd
41 Gran Via
Alamo, CA 94507
(191-062-008) 0.53 AC.
Robert J. & Mary Thompson
61 Gran Via
Alamo, CA 94507
(191-062-009) 0.48 AC.
Ralph & Marcia Smith
81 Gran Via
Alamo, CA 94507
(191-062-010) 0.45 AC.
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
INITIATING DEPT./DIV.
Engineering Department!
Infrastructure Division
REMARKS
LEAD
AGENCY
CCCSD
Existing house with a
failing septic system;
must connect to the
public sewer system.
Project is exempt from
CEOA.
Existing house with a
failing septic system;
must connect to the
public sewer system.
Project is exempt from
CEOA.
CCCSD
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI~ DIPT.lDlv.
J i; A-.~
JSM
~
1302A-7/91
DH
RAB
SUBJECT
AUTHORIZATION FOR P.A. 95-13 and 95-14 (ALAMO)
TO BE INCLUDED IN A FUTURE FORMAL
ANNEXATION TO THE DISTRICT
PAGE
DATE
2
OF
4
August 28, 1995
PARCEL
NO.
AREA
OWNER/ADDRESS
PARCEL NO. & ACREAGE
REMARKS
LEAD
AGENCY
95-14 Alamo Michael & Joan Parodi Existing house with a CCCSD
(cont.) (7703) 91 Gran Via failing septic system;
Alamo, CA 94507 must connect to the
(191-062-011) 0.49 AC. public sewer system.
Project is exempt from
CEOA.
David & Gayle Christensen
90 Gran Via
Alamo, CA 94507
(191-062-012) 0.52 AC.
Burnell & Nancy Hobaugh
80 Gran Via
Alamo, CA 94507
(191-062-013) 0.47 AC.
Donald & Joan Santos
70 Gran Via
Alamo, CA 94507
(191-062-014) 0.47 AC.
Ralph & Verda Wallace
60 Gran Via
Alamo, CA 94507
(191-062-015) 0.63 AC.
Richard & Clara Crowle
50 Gran Via
Alamo, CA 94507
(191-062-016) 0.49 AC.
James & Susan Wilson
40 Gran Via
Alamo, CA 94507
(191-062-017) 0.55 AC.
RECOMMENDATION: Authorize P.A. 95-13 and 95-14 to be included in a future formal
annexation.
1302B-7/91
3 of 4
I
,
\_....~S'~
PROPOSED ANNEXATION
P.A.95-13
'ge 4 of 4
PROPOSED.ANNEXATION
P.A. 95-14
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
September 7, 1 995
NO.
4. CONSENT CALENDAR c.
SUBJECT
DATE
August 28, 1995
ACCEPT THE CONTRACT WORK FOR THE BANCROFT ROAD
SEWER RENOVATION PROJECT (DP 5048) IN CONCORD
AND WALNUT CREEK AND AUTHORIZE THE FILING
OF THE NOTICE OF COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Thomas Trice
Senior Engineering Assistant
INITIATING DEPT.lDIV.
Engineering Department/
Infrastructure Division
ISSUE: Construction has been completed on the Bancroft Road Sewer Renovation Project
(DP 5048), and the work is now ready for acceptance.
BACKGROUND: The Bancroft Road Sewer Renovation Project (DP 5048) was required due to
the severely corroded and deteriorated condition of the existing 24-inch reinforced concrete pipe
(RCP) downstream of the siphon crossing the Walnut Creek channel. The project consisted of
installing a polyester resin liner by a trenchless method known as cured-in-place pipe lining
process. The 24-inch RCP is 1,870 feet in length and is located along Bancroft Road in
Concord and Walnut Creek. The location of the project is shown in Attachment 1. This project
is included in the 1995-96 Capital Improvement Budget on pages CS-36 and 37.
On June 15, 1995, the Board authorized the award of a contract for construction of the project
to Gelco Services, Inc. of Sacramento. The Notice to Proceed was issued on July 24, 1995,
with a completion date of September 22, 1995. The contract work was substantially
completed on August 17, 1995. The remaining work consists of minor punch list items that
do not affect the project acceptance.
The total authorized budget for the project, including the cost of engineering design, District
forces, contractor services, etc. is $463,000. A detailed accounting of the project costs will
be provided to the Board at the time of project close out. It is appropriate to accept the
contract work at this time.
RECOMMENDATION: Accept the contract work for the construction of the Bancroft Road
Sewer Renovation Project (DP 5048) in Concord and Walnut Creek, and authorize the filing of
the Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91 TT
RAB
INITIATING DEPT./DIV.
~
m
HT
J :7 ;Lf~
JSM
~
c
'"
D
o
o
<0
7
o
~
::;
o
en
"-
'"
>,
'"
o
()
"-
7
L
'"
Z
Central Contra Costa
Sanitary District
BOYD RD
l-
(/)
w
z ~
<f
:J!:
OAK PARK BLVD
GEARY RD
San Luis Rd
Rd
o
I
2000
FEET
BANCROFT RD
SEWER RENOVATION PROJECT
CIPP
4000
I
ATTACHMENT
1
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
September 7, 1995
NO.
4. CONSENT CALENDAR d.
SUBJECT
DATE
August 25, 1995
ACCEPT THE C,ONTRACT WORK FOR THE ROSSMOOR SEWER
IMPROVEMENTS PROJECT, PHASE I, (DP 4986) IN WALNUT
CREEK AND AUTHORIZE THE FILING OF THE NOTICE
OF COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Thomas Trice
Senior Engineering Assistant
INITIATING DEPT.lDIV,
Engineering Department!
Infrastructure Division
ISSUE: Construction has been completed on the Rossmoor Sewer Improvements Project,
Phase I (DP 4986), and the work is now ready for acceptance.
BACKGROUND: The Rossmoor Sewer Improvements Project, Phase I, (DP 4986) was
implemented under the terms of agreement between Rossmoor and the District. The agreement
requires the District to construct new manholes and to repair the existing sewers prior to taking
over ownership, operation, and maintenance of the sewer mains in various phases. The work
is being financed by a portion of the capital improvement fees paid by the Rossmoor developer
and a portion of the sewer service charge paid by the homeowners of Rossmoor.
Phase I of the project consisted of installing 50 manholes and 3 rodding inlets in the existing
sewer mains of Rossmoor. Also as part of the project, approximately 22,000 lineal feet of
sewer mains were cleaned and television inspected. This project is described in more detail on
pages CS-91 through CS-94 of the 1 994-95 Capital Improvement Budget.
On February 16, 1995, the Board authorized the award of a contract for construction of the
project to M & G Construction of Larkspur. Notice to Proceed was issued on May 1, 1995, and
the contract work was substantially completed by the completion date of August 8, 1995. The
remaining work consists of minor punch list items that do not affect the project acceptance.
The total authorized budget for the Phase I project, including the cost of engineering design,
District forces, testing services, contractor services, etc. is $542,000. A detailed accounting
of the project costs will be provided to the Board at the time of project close out. It is
appropriate to accept the contract work at this time.
RECOMMENDATION: Accept the contract work for the construction of the Rossmoor Sewer
Improvements Project, Phase I, (DP 4986) in Walnut Creek, and authorize the filing 'of the
Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
TT
HT
JSM
RAB
N
INITIATING DEPT.lDIV.
-11"
~
fffI
1302A-7/91
c;
"
6000
__~--l
/
/
o
"
~
'"
'T
"
<.0
00
'"
'T
"
"
'"
</)
o
~
7
L
</)
,2
o
L
3000
:0
0:
..,
:0'"
a."
o
o
a.
. PROJECT AREA
FEET
Central Contra Costa
Sanitary District
ROSSMOOR SEWER PROJECT
PHASE 1
1
ATTACHMENT
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
1
BOARD MEETING OF
September 7, 1995
NO.
4. CONSENT CALENDAR e.
SUBJECT
AUTHORIZE THE ATTENDANCE OF JOHN J. MERCURIO,
ADMINISTRATIVE ANALYST, AT THE SEPT. 20-22,1995,
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
ANNUAL CONFERENCE IN HUNTINGTON BEACH,
CALIFORNIA, AT A COST OF $700
DATE
August 31, 1995
TYPE OF ACTION
AUTHORIZE CONFERENCE
ATTENDANCE
SUBMITTED BY
Douglas J. Craig, Planning Division Manager
INITIATING DEPT.lDIV.
Planning Division, Engineering Department
ISSUE: Approval by the Board of Directors is required for unbudgeted travel if the expense will
exceed $500.
BACKGROUND: John J. Mercurio, Administrative Analyst, has represented the District at the
local Contra Costa County chapter of CSDA since its inception in January 1992. The District
has been an active member; hosting a Quarterly meeting, participating in several
subcommittees, and providing various other services.
At the CSDA annual conference, numerous workshops will be presented covering such topics
as district financing, grand juries, public relations, special districts and local government
investment. Also, other major issues of significant interest to special districts will be presented,
including an update on the constitutional revision commission and issues related to the Orange
County budget crisis. Participation in this conference was not anticipated at the time the
training budget was completed, but adequate funds are available in the budget due to shifting
of training priorities.
RECOMMENDATIONS: Authorize the attendance of John J. Mercurio, Administrative Analyst
for the Planning Division, at the September 20-22, 1995, CSDA annual conference in
Huntington Beach, at a cost of $700.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
'N))" D~r
1302A-7/91
9ff>
r"
N
DJC
RAB
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 4
BOARD MEETING OF
September 7, 1995
NQ
5. HEARINGS a.
SUBJECT
DATE
August 28, 1995
CONDUCT PUBLIC HEARING AND CONSIDER
ABANDONMENT OF THE BOLLINGER CANYON
lEACHFIElD
TYPE OF ACTION
PUBLIC HEARING;
ABANDONMENT
SUBMITTED BY
James R. Coe, Associate Engineer
INITIATING DEPT.lDIV.
Engineering/Planning
ISSUE: Board approval is required for abandonment of the District's Bollinger Canyon leach
Field.
BACKGROUND: At the Board meetings of June 1, and August 17, 1995, the condition of the
Bollinger Canyon leach Field (leach Field) was discussed. Based on available evidence, staff
has concluded that the Bollinger Canyon leach Field has reached the end of its useful life after
28 years of service. More information on the background and current status is included in the
Bollinger Canyon leach Field Staff Report (Attachment 1). All of the property owners with
connections to the leach Field have been notified of the proposed abandonment. The East Bay
Regional Parks District (EBRPD), which operates a staging area for the Little Hills Ranch
Regional Recreation Area and the las Trampas Regional Wilderness near the leach Field, has
also been notified of the proposed abandonment, although the EBRPD facilities are not
connected.
Staff has concluded that this abandonment project is exempt from the California Environmental
Quality Act (CEOA) under CEOA Statute Section 15061 since it can be stated with certainty
that there is no possibility that this project will have a significant effect on the environment.
The Board of Directors' approval of this project will constitute a finding that the abandonment
project is exempt from CEOA.
RECOMMENDATION:
1 . Conduct a public hearing on the proposed abandonment (a suggested agenda is
attached) .
2. Approve the proposed abandonment of the Bollinger Canyon leach Field beginning 120
days after the public hearing.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
JRC
lBP
RAB
ATTACHMENT 1
Page 2 of 4
BOLLINGER CANYON lEACH FIELD
STAFF REPORT
AUGUST 1995
ISSUE
The Bollinger Canyon leach Field (leach Field) has reached the end of its useful life after 28
years of service. Properties that have had full use of the leach Field can be disconnected. The
potential for providing alternative service for a private residence that was connected in 1987
needs to be addressed.
BACKGROUND
. The leach Field was established in 1967 under local Improvement District (LID) 48 to
dispose effluent discharged from privately owned septic tanks. The leach Field has
been used since that time resulting in the useful life of the facility nearing its end.
. The Regional Water Quality Control Board has reduced the allowable capacity of the
leach Field in 1992 from 10,590 gallons per day (gpd) to 900 gpd due to the loss of
soil permeability that resulted from extended use of the leach Field.
. California Division of Forestry (CDF) has two properties served by the leach Field since
1967 that are now minimally utilized. (Refer to Figure A 1)
. One private residence was connected to the leach Field in January 1987. This property
is currently owned by Mr. Saber Zell and is the only private residence septic tank
connected to the leach Field. Although this property was included in the original LID
48, it has only used the leach Field for eight years.
. Tracor disconnected in 1990 to avoid concerns about possible ground water
contamination liabilities. Tracor routinely trucks their septic tank effluent offsite to an
approved dumping location.
. Continued use of the leach Field may create substantial risks of liability claims against
the District. These risks could involve possible allegations of ground water and surface
water contamination should the leach Field fail.
. A sewer project replacing the leach Field could cost up to $2.5 million.
. The District currently spends $7,000 each year monitoring the leach Field.
. To date, none of the property owners served by the leach Field have expressed an
interest in forming a new LID to provide conventional sewer service for Bollinger
Canyon.
CURRENT STATUS
The normal life expectancy of a leach field, depending on flows and soil conditions, can be
expected to range from 12 to 25 years. Technically, it can be concluded that the leach Field
has outlived its normal useful life and accordingly the benefit intended to be provided to the
Page 3 of 4
properties within the LID has been fully provided. The District accordingly may take the facility
out of service without incurring any liability for providing new service to the LID participants.
The owner of the sole residence connected to the leach Field contends to the contrary based
on his property's relatively recent connection to the leach Field. Without conceding the merit
of any such contention, District staff presents the following discussion to outline possible
options which may be tendered as offers to compromise this dispute.
Zell Prooertv
Mr. Saber Zell lives in the five-bedroom house at 145 Paulanella Place off Bollinger Canyon
Road with his family. Mr. Zell bought the home and 3.73 acres in late 1992 from Mr. Miller.
Mr. Miller connected to the leach Field in January 1987 after paying the District $790 in
connection fees and constructing a 720 lineal feet, 4-inch sewer lateral (at an estimated cost
of $12,000) and septic tank. The District requested that Mr. Miller be permitted to connect to
the leach Field in a letter to the RWaCB dated May 1, 1986. The RWaCB granted approval
provided that the Miller septic tank would be included in the District's self-monitoring program.
Mr. Zell paid $188 in Sewer Service Charge fees in FY 1994-95.
Mr. Zell has been notified that the leach Field will be terminated in the near future. Mr. Zell
has tentatively agreed to the concept of disconnecting from the leach Field and constructing
a private leach field on his property. Based on the results of a recent soil profile analysis, Mr.
Zell's property would be adequate for a leach field to be constructed according to County
Health Department standards.
ALTERNATIVES FOR FUTURE WASTEWATER DISPOSAL
The following alternatives for continued wastewater disposal are available to the property
owners:
. Apply to the Contra Costa County Health Services Department for a permit to
construct a private leach field system on their own property.
. Apply to this District for a private permit to routinely pump, haul, and discharge
the septic tank effluent to a specified location.
. Participate with other parcel owners in the formation of a new LID that would
finance, design, and construct a sewer system extending to Crow Canyon Road.
RECOMMENDATIONS
1 . Abandon the leach Field and disconnect all current users beginning 120 days after
Board approval.
2. Grant a limited extension to the existing use of the leach Field beyond 120 days if the
users apply to form a new LID to extend a sewer to Crow Canyon Road.
3. Negotiate a compromise settlement with Mr. Zell that facilitates construction of a
privately owned leach field on his property.
~--L
Page 4 of 4
n
NOTES:
1. Total System Length = 5,844'
2. Percolation Area = 3,693'
. 3. Percolation Area from MH2
to MH 1 Abandoned; Line
Plugged at MH2
i
!
i
I
I
i
I
j
o GROUNDWATER
MONITORING WELL
-'
gf&~1. PERCOLATION AREA
\ \
FIGURE A 1 CCCSO BOLLINGER CANYON COLLECf{ON
AND LEACHLlNE SYSTEM
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
6
BOARD MEETING OF
September 7, 1995
NO.
7. BIDS AND AWARDS a.
SUBJECT
AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO
MOUNTAIN CASCADE, INC. AUTHORIZE THE GENERAL
MANAGER-CHIEF ENGINEER TO ALLOCATE $297,000
FROM THE COLLECTION SYSTEM CONTINGENCY ACCOUNT
FOR THE LOMBARDY LANE SEWER REPLACEMENT
PROJECT IN ORINDA, DP 5081
DATE
August 29, 1995
TYPE OF ACTION
AUTHORIZE AWARD/
AUTHORIZE ALLOCATION
SUBMITTED BY
Dennis Hall
Associate Engineer
INITIATING DEPT./DIV.
Engineering Department/
Infrastructure Division
ISSUE: On August 24, 1995, bids for the Lombardy Lane Sewer Replacement Project,
DP 5081, were received and opened. The Board of Directors must authorize award of the
contract or reject bids within 50 days of the opening of the bids. Board authorization is
required for contingency allocations of more than $25,000.
BACKGROUND: During the winter storms of March 1995, a District trunk sewer at two creek
crossing locations in Orinda was undermined by Lauterwasser Creek when the roadway
supporting the sewer pipe was eroded away by the creek's high flows. Both of these creek
crossings are located in a private paved roadway within the 13 acre Vera M. Long parcel. The
trunk sewer at one location was severed and fell into the creek, while the other was completely
exposed and was left spanning the creek. District maintenance crews made repairs and
temporarily supported the sewers on steel I-beams which spanned the creek. Attachment A
shows a vicinity map of the project location.
In May 1995, Mrs. Long hired an engineer to design culvert and headwall repairs for both
roadway creek crossings. The repair work consisted of two new concrete headwalls,
installation of new 84-inch diameter concrete storm pipes, and rebuilding the roadway
embankments. Temporary District facilities within the roadway were protected and kept in
service by Mrs. Long's private contractor during the creek and culvert renovation. The private
storm drainage work was completed in August 1995.
The District's project will construct permanent replacement pipe within the roadway at the
creek crossings and additional alignment within the Long's private roadway. The total sewer
replacement project consists of replacing an existing 12-inch diameter clay sewer and
constructing 944 feet of 18-inch diameter ductile iron sewer and six new trunk manholes. The
existing 12-inch diameter sewer will be abandoned in place. The upsizing of this pipe is
required to meet capacity guidelines for wet weather flow.
The project was advertised for bid on August 1 and 13, 1995. The engineer's prebid estimate
for the construction contract was $290,000. Bids ranging from $225,918 to $271,480 were
REVIEWED AND RECOMMENDED FOR BOARD ACTION
tJf
'L 1
"j 7 tv.
JSM
Iff>
N
INITIATING DEPT.IDIV.
1302A-7/91
DH
RAB
SUBJE9{UTHORIZE AWARD OF CONSTRUCTION CONTRACT TO
MOUNTAIN CASCADE, INC. AUTHORIZE THE GENERAL
MANAGER-CHIEF ENGINEER TO ALLOCATE $297,000
FROM THE COLLECTION SYSTEM CONTINGENCY ACCOUNT
FOR THE LOMBARDY LANE SEWER REPLACEMENT
PROJECT IN ORINDA, DP 5081
PAGE 2 OF
DATE
6
August 29, 1995
received on August 24, 1995. A summary of bids is presented in Attachment B. The
Infrastructure Division conducted a technical and commercial review of the bids and concluded
that the lowest responsible bidder is Mountain Cascade, Inc. for the amount of $225,918.
The second lowest bidder, D. R. Lemings Construction Company, had dissimilar totals for the
numerical and worded bid totals. It was obvious from reviewing the bid that after completely
filling out the bid form, one of the bid items was increased. The bid's numerical total was also
increased by the same amount; however, the bidder failed to increase the worded bid total.
The intent of the bidder was clearly to increase the bid; therefore, the numerical bid amount is
considered to be the bid.
A post-bid/preconstruction estimate, based on the lowest responsible bid, is presented in
Attachment C. The estimated total project cost is $322,000. Funds previously allocated were
$25,000. An additional allocation of $297,000 is required from the Collection System Program
Contingency Account to complete the project, including the construction contract, construction
management, and consultant services during construction. An allocation from the contingency
account is required because the Lombardy Lane Project is not included in the 1 995-96 Capital
Improvement Budget. A status of the contingency account is shown in Attachment D.
Staff has determined that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines Section 18.3 since it involves the replacement of an
existing sewer facility with negligible or no increase of dry weather capacity. Board of
Directors' approval of this project will constitute a finding that the project is exempt from
CEQA.
RECOMMENDATION: Authorize award of contract in the amount of $225,918 to Mountain
Cascade, Inc., as the lowest responsible bidder. Authorize the General Manager-Chief Engineer
to allocate $297,000 from the Collection System Contingency Account for the Lombardy Lane
Sewer Replacement Project, DP 5081 .
1302B-7/91
Central Contra Costa
Sanitary District
.
LOMBARDY LANE ATTACHMENT
SEWER REPLACEMENT PROJECT A
2523-1/87
ATTACHMENT B
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5081 - Lombardv Lane Sewer Reolacement
DATE August 24. 1995
LOCATION
Orinda. California
ENGR.EST. $290.000
No. BIDDER BID PRICE
(Name. telephone & address)
1 Mountain Cascade. Inc. (510) 373-8373 $225,918
P.O. Box 5050
Livermore. CA 94551
2 D. R. Lemings Construction Company (510) 686-1300 $226,311
P.O. Box 2173
Concord. CA 94521
3 Sarott Construction Company (510) 672-7220 $227,420
3133 Morgan Territory Road
Clayton. CA 94517
4 Cal North Engineering (415) 452-9440 $271,480
2010 Ocean Avenue. Suite 0
San Francisco. CA 94127
5 $
6 $
7 $
8 $
10 $
BIDS OPENED BY /s/ Jovce Murohv DATE Auqust 24. 1995
SHEET NO. ...L OF ...L
C:\WP60\PP\LOMBAADY.DH
ATTACHMENT C
LOMBARDY LANE SEWER REPLACEMENT PROJECT
DISTRICT PROJECT NO. 5081
POST -BID/PRECONSTRUCTION ESTIMATE
PERCENT OF
ESTIMATED
CONSTRUCTION
ITEM DESCRIPTION TOTAL COST
1 . Construction Contract $225,918
2. Contingency at 15 Percent 33,888
CONSTRUCTION TOTAL $259,806 100
3. Construction Management
. District Forces
- Construction Project Management/ $ 12,000
Contract Administration
- Construction Inspection 1 5,000
SUBTOTAL CONSTRUCTION MANAGEMENT $ 27,000 10.4
4. Engineering and Other Services During Construction
. District Forces
- Design Support $ 5,000
- Record Drawings 1 ,000
- Surveying 5,000
. Other Services
- Legal $ 500
- Material Testing 2,500
- Collection System Operations 1,000
- Field Office Support 500
- Miscellaneous 3,500
SUBTOTAL ENGINEERING AND $19,000 7.3
OTHER SERVICES
TOTAL CONSTRUCTION MANAGEMENT $46,000 17.7
AND ENGINEERING (Items 3 and 4)
5. Prebid Expenditures $ 1 6, 1 94
6. Total Project Cost $322,000 123.9
7. Funds Allocated to Date $25,000
8. Allocation Required to Complete Project $297,000
C :\WP60\PP\LO MBARDY .DH
ATTACHMENT D
LOMBARDY LANE SEWER REPLACEMENT PROJECT
DISTRICT PROJECT NO. 5081
COLLECTION SYSTEM CONTINGENCY FUND ACCOUNT STATUS
FOR THE PERIOD AUGUST 25, 1995 TO SEPTEMBER 9, 1995
Collection System Contingency Fund Balance
as of August 25, 1995
$518,000
Minus Current Allocation Request
$(297,000)
Remaining Balance
$221,000
C:\ WP60\PP\LOMBARDY.DH
/~
~
.....
~'
r:lrll ~j""rI~iI~
GENERAL ENGINEERING CONTRACTOR
August 31, 1995
fRI~cc~aY~/Q)
SEP 0 51995
SECAErAA~8;sD
THE DISTRICT
Board of Directors
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
RE: Lombardy Lane Sewer Replacement Project
District Project No. 5081
I would like to formally contest your decision on the
accepted bid amount for D.R. Lemings Construction of
$226,311.00 as per Dennis Hall.
There was a clerical error made by my secretary in the
calculations. The change was correctly made to the wording
but not to the figures.
We would like our bid of $ 221,311.00 to be accepted in as
it was the day of the opening of the bids. As stated in
the proposal documents "In case of discrepancy between
words and figures, the words shall prevail."
I will be represented at the September 7 board meeting.
Thanking you in advance for your understanding.
Yours Truly,
~R~
Donald R. Lemings
Owner
cc: Dale Adams-Attorney at Law
P.O. Box 2173 · Concord, California 94521
TELEPHONE (510) 686-138eg~ -F.~'X (510) 686-0272
..---
PART III
BID FORMS
SECTION 2 - SCHEDULE OF BID
Unit Price Schedule of Prices for Construction of Lombardy Lane Sewer Replacement
Project in accordance with the Contract Documents.
Item
~
1
DescriDtion
Mobilization/Demobilization for
the lump sum (LS) price of
Ouantity
1
XDP'S081-PART 111-4
Unit
Yn11 Price Amount
a/J
LS J ~~o. cO J> 7, ~O.
8
Relay and reconnect all active
side sewers, complete in place, as
shown and specified, each (EA) at
a price of
2
00
EA .s 1,~3o.
tdJ -
.J :).J zt (pO.
9
Sewer line and/or structure
abandonment and/or removal, as
shown and specified, for the lump
sum price of
1
lS ~~. o()
0"
d.~ 06.
10 Asphalt pavement patching outside 2,500 SF 3./6 <1, ~ 75. OD
the standard trench detail area as
ordered by the District, installed
complete, as shown and specified,
for the per square foot (SF) price
of
4860.00 00
11 Traffic control, as described and 1 lS '-/ cgoo.
I
specified, for the lump sum (lS)
price of
"12. Slurry se~l all existing 15,000 S.F. ro I 500- DO
AC pavement not to be overlayed ,
under Item 7 above for the
per square foot (SF) price of
Total Bid: (Enter Bid Numerically). -SWj 31 r . 00 )
-_/
Total Bid in Words: "-we j.h.>rJD(<.E:O -rWE:NT~ (JNt.. J~c>u.sA"ID. 7~R.Ec J1UI'JDRED
J:- I tV EN doll ars and 2 E R..D cents
In case of discrepancy between words and figures, the words shall prevail.
Signed: ~ dA.O ."._,-,./\ 1
~
XDPI5081-PART 111-5
-------Y-
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
NO.
9. ENGINEERING a.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
. EXECUTE AN AGREEMENT WITH MONTGOMERY WAf SON FOR
CONSULTING DESIGN SERVICES FOR THE RECYCLED WATER-
TREATMENT PLANT AND DISTRIBUTION FACILITIES PROJECT
(DP 7162)
DATE
Au ust 31 1995
SUBJECT
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Ba T. Than, Associate Engineer
Engineering Department/Plant Engineering
Division
ISSUE: Authorization of the Board of Directors is required for the General Manager-Chief Engineer
to execute a professional services agreement in an amount greater than $50,000.
BACKGROUND: On April 20, 1995, the District's Board of Directors approved the Recycled Water
Zone One Business Plan. The District is in the process of finalizing a Project Specific Agreement with
the Contra Costa Water District that will give the District the purvey'orship rights of recycled water
within Zone One. The backbone of the irrigation distribution system for Zone One was constructed
as part of the Pleasant Hill Relief Interceptor project to reduce the initial capital cost. The first segment
of this distribution system from the treatment plant to Grayson Creek in Pleasant Hill was constructed
in 1993. The second segment of this distribution system extending to Taylor Road is being constructed
at this time.
The scope of the Recycled Water - Treatment Plant and Distribution Facilities project includes the
installation of filtered water pumps, coagulant and disinfection injection, a floating cover for one-half
of the clearwell, distribution pumps, and a distribution pipeline system within the treatment plant
boundary.
Proposals were solicited from qualified engineering consultant firms for the design of this project. Four
(4) engineering consultant firms including Montgomery Watson, Black & Veatch, Brown and Caldwell,
and Metcalf & Eddy submitted their proposals. The proposals submitted by these consultant firms
showed a thorough understanding of the project and met the design schedule. These firms participated
in an informal interview process to present their technical understanding and scope of work.
Montgomery Watson was selected for this project on the basis of its comprehensive understanding of
the project scope, high level of experience in instrumentation and electrical design, and its thorough
knowledge of recycled water quality standards. A professional services agreement not to exceed the
amount of $202,000 will be negotiated with Montgomery Watson.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
BIT
. ~ ~y
\;Jf..b
v?J{!
INITIATI,NG DEPT.lDIV.
1302A-7/91
BTT
WEB
RAB
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH MONTGOMERY WATSON
FOR CONSULTING DESIGN SERVICES FOR THE RECYCLED
WATER - TREATMENT PLANT AND DISTRIBUTION FACILITIES
PROJECT (DP 7162)
SUBJECT
PAGE 2 OF 2
DATE
August 31, 1995
The Recycled Water - Treatment Plant and Distribution Facilities project is included in the Fiscal Year
1995-96 Capital Improvement Budget on pages TP-83 through TP-89. The estimated total project cost
is $2,500,000. The design phase is scheduled to last through February, 1996. Construction is
anticipated to begin in May, 1996 and would last approximately one year to meet the delivery schedule
of July, 1997.
This project was addressed in the 1993 Negative Declaration for the proposed Recycled Water Pipeline
project. A Notice of Determination was filed with the County Clerk on September 21, 1993. No
additional environmental documentation is required to comply with the California Environmental Quality
Act (CEQA).
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a professional
services agreement with a cost ceiling not to exceed the amount of $202,000 with Montgomery Watson
for the design services to the Recycled Water - Treatment Plant and Distribution Facilities project, DP
7162.
13026-7/91
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
3
NO.
12. BUDGET AND FINANCE a.
DATE
POSITION PAPER
BOARD MEETING OF
SUBJECT
ADOPT A RESOLUTION ESTABLISHING THE 1995-1996
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE
XIII B OF THE CALIFORNIA CONSTITUTION
TYPE OF ACTION
ADOPT
APPROPRIATIONS
LIMIT
SUBMITTED BY
INITIATING DEPT.lDIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit
in accordance with Article XIII B of the California Constitution.
BACKGROUND: On August 17, 1995, the Board of Directors authorized posting a public notice
of the availability of documentation in support of the District's appropriations limit. As statutorily
required, the public notice was made at least 15 days prior to the September 7, 1995 Board
Meeting at which the adoption of the appropriations limit is recommended.
Formerly, the appropriations limit was increased annually by a factor comprised of the change
in population combined with either the change in California per capita personal income or the
Consumer Price Index, whichever was lower. As amended by Proposition 111 in 1990, the
Consumer Price Index was replaced by the percentage change in the local assessment roll from
the preceding year due to local nonresidential construction. The Board is to select between the
per capita personal income, or the change in the local assessment roll due to local nonresidential
construction, by a recorded vote. Last year the Board selected the change in the local
assessment roll, which was the larger of the two percentages, for the calculation of the 1994-
1995 appropriations limit. This approach allowed for a larger limit on the District's proceeds of
taxes.
The County Assessor has determined the nonresidential construction index for 1995-1996 to be
34.3 percent. The California per capita personal income percentage change is 4.72. The
change in the local assessment roll of 34.3 percent is being used in the calculation of the 1995-
.1996 appropriations limit, to allow for a larger limit on the District's proceeds of taxes.
The computation of the 1995-1996 appropriations limit by application of the California per capita
personal income and population percentage change factors to the 1986-1987 appropriations limit
adjusted from that year forward to 1990-1991, and the nonresidential construction index for
1991-1992 through 1995-1996, was provided at the August 17, 1995 Board Meeting. The
Sewer Construction Fund (Capital Fund) appropriations limit so computed is $26,282,400 forthe
1995-1996 fiscal year. The District's proceeds of taxes are well within the appropriations limit
set for the 1995-1996 fiscal year.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DR
PM
SUBJECT
ADOPT A RESOLUTION ESTABLISHING THE 1995-1996
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE
XIII B OF THE CALIFORNIA CONSTITUTION
POSITION PAPER
2 3
PAGE OF
DATE
August 28, 1995
RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund
appropriations limit in the amount of $26,282,400 for the 1995-1996 fiscal year, in accordance
with Article XIII B of the California Constitution; select the change in the local assessment roll
due to local nonresidential construction, for use in computing the appropriations limit.
1302B-7/91
RESOLUTION NO. 95-
A RESOLUTION ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 1995-1996
WHEREAS, the Central Contra Costa Sanitary District is required under Article XIII B of
the State of California Constitution to establish and adopt an Appropriations Limit for each fiscal
year; and
WHEREAS, the District has determined the Appropriations Limit of its Sewer Construction
Fund (Capital Fund) for fiscal year 1995-1996 to be $26,282,400; and
WHEREAS, the selection of the alternative growth factor between the per capita personal
income or the change in the local assessment roll due to local nonresidential construction must
be made by recorded vote;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Central Contra
Costa Sanitary District does hereby adopt the Appropriations Limit for said Fund in the amount
of $26,282,400 for the fiscal year ending June 30, 1996, based upon the selection of the
change in the local assessment roll due to local nonresidential construction.
PASSED AND ADOPTED this 7th day of September 1995, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
COUNTERSIGNED:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Secretary of Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
ADS/PosPap# 1/Approp .PP