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Home My WebLink AboutAGENDA BACKUP 06-01-95 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETING OF June 1, 1995 NO. 3. CONSENT CALENDAR a. SUBJECT DATE May 23, 1995 AUTHORIZATION FOR P.A. 95-8 (ALAMO) AND 95-9 (ORINDA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall Associate Engineer INITIATING DEPT.lDIV. Engineering Department/ Infrastructure Division PARCEL AREA OWNER/ADDRESS REMARKS LEAD NO. PARCEL NO. & ACREAGE AGENCY 95-8 Alamo Dyan Fitzsimmons Clancy Existing house with a CCCSD (7703) 1562 Alamo Way failing septic system; must Alamo, CA 94507 connect to the public 191-080-004 (0.63 AC.) sewer system. Project is exempt from CEOA. 95-9 Orinda Michael L. Callahan, et ux Existing house with a CCCSD (69C5) 62 Alta Vista failing septic system; must Orinda, CA 94563 connect to the public 265-100-022 (0.69 AC.) sewer system. Project is exempt from CEOA. RECOMMENDATION: Authorize P.A. 95-8 and P.A. 95-9 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ ~ ROGER J. DOLAN INITIATING DEPT.lDIV. 1302A-7/91 DH JSM RAB I" "-~ 41.74SAC ~ A. .5 --J. JOHNSON . 5. 7AC ~NSIII.'~II 17.1' AC PROPOSED ANNEXATION P .A. 95-9 1'-- WINN 9.35 AC ONES ).03 AC BARNES 7.~OAC 'AY Z1.46 AC \:, . -, , , --' PROPOSED ANNEXATION P .A.. 95-8 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETING OF June 1, 1 995 NO. 4. HEARINGS a. SUBJECT CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1995-96 CAPITAL IMPROVEMENT BUDGET (CIB)/DRAFT 1995 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1995 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1 995-96 DISTRICT BUDGET DATE May 25, 1995 TYPE OF ACTION CONDUCT PUBLIC HEARING, APPROVE CIB/CIP SUBMITTED BY John J. Mercurio, Administrative Analyst INITIATING DEPT./DIV. Engineering Department/Planning Division ISSUE: The Board of Directors has established June 1, 1995, as the date for a public hearing on the draft Fiscal Year 1995-96 CIBI1995 Ten-Year Capital Improvement Plan in conjunction with the Board's consideration of the Sewer Service Charge (SSC) rate for 1995-96. Separate Board approval of the CIP and the CIB for inclusion in the 1995-96 District Budget is requested. BACKGROUND: The CIP provides the basis for project prioritizing and scheduling, District staffing, and long-range financial planning. The CIP also serves as the framework for rate decisions. The draft 1 995 Capital Improvement Plan (CIP) covers the ten-year period from 1 995- 96 through 2004-05. The draft plan includes expenditures totaling $200 million (1995 dollars) over ten years. The CIB provides a detailed presentation of the schedules and cost estimates for projects proposed for the first year of the ten-year planning period. It also provides for funding authorization from the Sewer Construction Fund to the Treatment Plant, Collection System, and General Improvements programs. A review draft CIB/CIP was submitted to the Board of Directors on March 14, 1 995. A Capital Projects Committee meeting to discuss the review draft was held on March 21, 1995. The revised, final draft document was submitted to the Board on May 4, 1995. Several revised pages of the final draft have been distributed under separate cover. It is appropriate for the Board to receive comments from the public prior to considering approval of the CIB/CIP. June 1, 1995, was established by the Board as the date for a public hearing to receive these comments, and appropriate notices have been posted and published. CaDital Budget Authorization Adoption of the CIB with the 1995-96 District Budget will authorize an additional $11,740,000 from the Sewer Construction Fund for planning, design, and construction of capital improvement projects in the Treatment Plant, Collection System, and General Improvements programs. In addition to the new funding authorization, a carry-over of approximately $34,634,000 from Board authorizations in previous years is anticipated, resulting in a total Fiscal Year 1995-96 authorized funding level of $46,374,000. The distribution of the funding authorization to the three capital improvement programs is shown on Attachment 1. REVIEWED AND RECOMMENDED FOR BOARD ACTION JJM JMM DJC RAB Vb~ SUBJECT CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1995-96 CAPITAL IMPROVEMENT BUDGET (CIB)/DRAFT 1995 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1995 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1995-96 DISTRICT BUDGET POSITION PAPER PAGE DATE 2 OF 3 May 25, 1995 Ten-Year Caoital Plan In order to accommodate the cash-flow needs resulting from the timing of required expenditures versus the receipt of revenues, the Sewer Construction Fund maintains a prudent reserve of 75 percent of the next year's anticipated project expenditures plus 100 percent of debt retirement service at the beginning of each fiscal year. The funding needs of the proposed projects in the draft 1995 CIP cannot be entirely met with a pay-as-you-go financing approach. This is due to four factors: 1) the emergence of new air emissions, water quality and safety regulations which must be addressed through capital improvement projects, such as the Disinfection Facilities Improvement Project, 2) the under- realization of interest and development fee revenue due to general economic conditions, 3) the need to continue with several large capital projects to meet District's wet weather overflow prevention goals, and 4) the loss of approximately $3.5 million per year property tax revenue since 1992-93 through the State's budget actions. Because of these factors, the District issued $25 million in certificates of participation in FY 1994-95. Several elements of the Recycled Water Project are included in the draft Capital Improvement Plan. The project will require $15.6 million (1995 dollars), comprising 8 percent of the District's capital improvements over the next ten years. Included among these project elements is a $9.6 million recycled water distribution system (Zones 2, 3, and 4) based on the recently acquired Shell Pipeline, which was "parturient" prior to this year's plan. Since Zones 2, 3, and 4 projects are included in the plan, financing assumptions have been developed. First, it is assumed that half of the design and construction cost for these project elements will be paid by the water districts (CCWD for Zone 2 and EBMUD for Zones 3 & 4). In addition, a 20-year, $5 million loan from the State Revolving loan Program at 3 percent interest has been assumed for FY 1998-99. The District's practice of utilizing a portion of the Sewer Service Charge for capital facilities upgrade and replacement was first instituted in 1992-93 at $5 per Residential Unit Equivalent (RUE). This component was increased to $25/RUE in 1993-94 and to $28/RUE in 1994-95. Staff recommends that this component be increased by $3 to $31/RUE for FY 1995-96 to cover debt service for the Cogeneration Project. The CIP anticipates that the capital increment of the Sewer Service Charge will be adjusted annually to reflect inflation. The CIB/CIP has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEOA Guidelines Section 17.3 since it is a planning study. Board of Directors' approval of the budget and plan will constitute a finding that these documents are exempt from CEQA. RECOMMENDATION: Conduct a public hearing to receive comments on the CIB/CIP. Approve the draft 1995 CIP. Approve the CIB for inclusion in the 1995-96 District Budget. 1302B-7/91 ATTACHMENT 1 Page 3 of 3 CAPITAL IMPROVEMENT BUDGET SUMMARY FY 1994-95 Additional Estimated Authorization Total Program Carry Over Requested Authorization Treatment Plant $16,154,000 $ 4,945,000 $21,099,000 Collection System 18,418,000 5,885,000 24,303,000 General Improvements 62,000 910,000 972,000 Total FY 1995-96 $34,634,000 $11,740,000 $46,374,000 PAGE 1 OF 17 NO. 4. HEARINGS b. DATE May 25, 1995 TYPE OF ACTION CONDUCT PUBLIC HEARING SUBMITTED BY INITIATING DEPT./DIV. Debbie Ratcliff, Controller Administrative/Finance & Accounting ISSUE: The District Codes and State law require holding Public Hearings for the establishment of the 1 995-1 996 Sewer Service Charge rates, and on placing the Sewer Service Charges on the County tax roll for collection. BACKGROUND: The 1995-1996 Operations and Maintenance (O&M) Budget was submitted for review at the May 18, 1995 Board Meeting. Staff received guidance from the Board to calculate the budget revenue on the basis of holding the Sewer Service Charge constant at the current rate of $188 for the 1995-1996 Budget, allocating $157 to fund O&M expenses, and $31 to the Sewer Construction Fund to help defray capital expenditures. Several changes are included in the proposed 1995-1996 budget based on Board guidance: . An addition of $10,000 to cover the costs of the High School Pollution Prevention Education Program. . An addition of $274,304 ($233,115 of which is O&M and $41,189 is capital) to cover the increase in rates for retirement expense. . An increase in the Sewer Service Charge of $0.038 per hundred cubic feet for commercial properties based on Scenario 4 of the Commercial Pollution Prevention Rate Program which increases commercial revenues by $85,500. Attachments I through IV have been revised to reflect the changes. As further explained later in this position paper, the Board will consider an incremental rate of $18 on the Sewer Service Charge for customers served by West Branch Pump Station. Notice of the June 1, 1995 Public Hearings to consider changes to the current schedule of Sewer Service Charge rates for the 1995-1996 fiscal year, and collection of the 1995-1996 Sewer Service Charges on the County tax roll was duly given. It is recommended that two separate hearings be held to consider the matters described. RE~EWEDANDRECOMMENDEDFORBOARDAcnON INITIATING DEPT.lDIV. & 1302A-7/91 DR PM 1'.'.---- SUBJECt;ONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1995-1996 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1995-1996 SEWER SERVICE CHARGE RATE AND TO ADD AN $18 SEWER SERVICE CHARGE INCREMENT FOR CUSTOMERS SERVED BY WEST BRANCH PUMP STATION AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION PAGE 2 OF 17 DATE May 25, 1995 Hearina to receive Dublic comment on the 1995-1996 ODerations and Maintenance (O&M) Budaet and Self-Insurance Fund Budaet. and for the establishment of the 1995-1996 Sewer Service Charae Rates: The 1995-1996 O&M Budget and Self-Insurance Fund Budget were submitted to the Board of Directors for initial review at the May 18, 1995 Board Meeting and are scheduled for approval at the June 1, 1995 Board Meeting. Upon approval of the 1995-1996 O&M Budget and Self-Insurance Fund Budget and determination of adequate levels of reserves, the Board must establish the 1995-1996 Sewer Service Charge rates. Hearina to consider collection of the 1995-1996 Sewer Service Charaes on the Countv tax roll and to add an $18 Sewer Service Charae increment for customers served bv West Branch PumD Station: The law requires that a Public Hearing be held each year before the Sewer Service Charge can be placed on the County tax roll. The Sewer Service Charge has been collected on the County tax roll since inception of the service charge in 1976. Collection on the tax roll provides the most economical and efficient means for the District to collect the charges for the 98,000 or so accounts. Effective with the 1982-1983 fiscal year, Contra Costa County imposed a fee for collecting the Sewer Service Charge on the tax roll. The County fee, which approximates $80,500 annually, is still more economical than the alternative of direct billing by the District. One additional 1995-1996 Sewer Service Charge rate issue is the Shapell Industries of Northern California (Shapell) development of approximately 670 homes in an area known as West Branch. To service these homes, Shapell constructed and the District operates and maintains the West Branch Sewage Pump Station. The District and Shapell entered into an agreement in 1987 which requires Shapell to pay for the District's operation and maintenance of the West Branch Pumping Station. This agreement also provides in the future for property owners to be responsible for the operation and maintenance costs, with Shapell ultimately guaranteeing these costs for 15 years of operation. In 1994, Shapell requested the District to place these charges on the property owners' tax bills and to collect these charges using the same method of collection as the District's Sewer Service Charge. 1302B-7/91 SUBJECTCONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1995-1996 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1995-1996 SEWER SERVICE CHARGE RATE AND TO ADD AN $18 SEWER SERVICE CHARGE INCREMENT FOR CUSTOMERS SERVED BY WEST BRANCH PUMPING STATION AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION 3 OF 17 PAGE DATE May 25, 1995 The District has notified the property owners in West Branch of the proposed additional charge which will appear on their tax bills. The additional charge will be $18. The hearing required to place the $18 charge on the tax bills will be conducted as part of the Sewer Service Charge hearing. An amendment to the agreement with Shapell has been prepared which reflects the proposed method for collection of money to pay for operation and maintenance costs and clarifies existing language in the agreement. Shapell will pay the $1 8 charge for the properties Shapell owns which currently number approximately 240. Staff has determined that the authorization to amend the agreement is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2(b)(3), since it can be seen with certainty that there is no possibility that this project may have a significant effect on the environment. The Board of Directors' approval of the requested authorization constitutes a finding that this action is exempt from CEQA. RECOMMENDATION: Conduct two separate Public Hearings and upon their respective conclusions, take the following actions, if considered appropriate: . Approve the 1995-1 996 Operations and Maintenance Budget and Self-Insurance Fund Budget and approve an ordinance establishing the 1995-1996 Sewer Service Charge rate schedule which is based on a residential rate of $188, includes an additional charge of $1 8 for customers served by West Branch Pump Station, and includes an increase of $0.038 per hundred cubic feet for commercial properties based on Scenario 4 of the Commercial Pollution Prevention Rate Program. . Authorize the General Manager-Chief Engineer to execute an amendment to an agreement with Shapell Industries regarding the West Branch Sewage Pump Station. . Approve a resolution authorizing collection of the 1995-1 996 Sewer Service Charges on the County tax roll. 13IZB>JP&'Paperl2/0&MSelf .pp ..... .... ... II C i Q) E III ..... .c 0 CJ g CO Ii i .... . < ~~ 0 0 1 i ,... 0. co '" ~ , 2 S ; i 1 ~i ;:! 0 0 ~ N N 0 co -0 0 co .,. .,. .,. N - . ~. ~. 0.. -0. . ,.: . 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III E Q) a:: Q) (.l c .!!l* ~ ^ -~ Q)...Q).c (.l C - III C:l.c... .!!l 0 ~ 0 ... EO> Ill..... > ~ >.....IllC u-::::> V <0... (7) Q) '01 It)-e (7) :l (7)Q:l ~ -elt) Q)C7) ... , (.l'<t Q)C7) '0 (7) ,)":..... ^ It) o ~ V ^ ('I) (7) ~ ..... ('I) It) V ('I) ('I) C'1 N It) <0 It) o '<t q It) ~ ~ It) ^ q CO N V ^ CO o D:!. ..... ('I) ~ ~ V ('I) ('I) C"? N It) <0 Iti It) N It) '<t ~ ~ v III ... ;;: Q) C Q) Q:l :c (.l .ti ] d! w ~ II> Cl ~ a:l CD ell all ell en o < ... Q) z Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF June 1, 1995 NO. 6. ENGINEERING a. SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH RUTH AND GOING, INC. FOR THE DESIGN OF MORAGA PUMPING STATION UPGRADE, DISTRICT PROJECT NO. 5038 DATE May 25, 1995 TYPE OF ACTION AUTHORIZE AMENDMENT OF AGREEMENT SUBMITTED BY INITIATING DEPT.lDIV. Andrew J. Antkowiak, Assistant Engineer Engineering Dept.llnfrastructure Div. ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to execute professional services agreements in amounts greater than $50,000. BACKGROUND: The District is in the process of seismicly strengthening its pumping stations to keep them in operation and to avoid sewage spills after a major seismic event. Staff is currently designing improvements to three stations in Orinda and Moraga. The Orinda Crossroads, Lower Orinda, and Moraga Pumping stations are located in close proximity to major faults and are vulnerable to earthquake damage. All three pumping stations were built in the 1950's and probably would not be operational after a major earthquake. Since the stations are located in East Bay Municipal Utility District watershed area, it is particularly important to keep them in operation because sewage spills could ultimately flow into the potable water reservoirs. John Carollo Engineers, in their current work on the Wet Weather Diesels project, identified a need to strengthen the Moraga Pumping Station structure. The goal of the strengthening is to keep the facility operational after a major earthquake. In December 1994, the District engaged Ruth and Going, Incorporated (R&G) to evaluate and prepare a preliminary design for the strengthening of the Moraga Pumping Station structure and to evaluate the Orinda Crossroads and Lower Orinda Pumping Station structure. The Moraga Pumping Station seismic strengthening will be constructed with the Wet Weather Diesels project at the end of 1995. The recommendations from the seismic evaluation of the Lower Orinda and Orinda Crossroads Pumping Stations will be reviewed and a project will be proposed depending on the severity of the deficiencies found. The seismic evaluation and preliminary design for the Moraga Pumping Station has been completed. Certain items were identified which necessitate additions to the final design scope of work for R&G. The items include replacement of an existing wood-shake roof with a non- combustible one, evaluation and possible replacement of existing plate glass windows, and design of the relocation/modification of electrical ducts, piping and mechanical items to accommodate the structural strengthening. Since the Moraga Pumping Station is located in a residential neighborhood, the final design scope of work will include architectural treatment of the north pumping station wall to conform to the Town of Moraga requirements. RE~EWEDANDRECOMMENDEDFORBOARDAcnON ~ 1MB AJA TJP JSM RAB INITIATING DEP IV. 1302A-7/91 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH RUTH AND GOING, INC. FOR THE DESIGN OF MORAGA PUMPING STATION UPGRADE, DISTRICT PROJECT NO. 5038 :1//IIIIIIIII,III'::/lli&1I1111 PAGE DATE 2 OF 2 May 25, 1995 Staff recommends addition of the above described items to the R&G scope of work. R&G was selected because of their extensive experience in structural seismic retrofit of existing structures which cannot be taken out of service, and because they have staff architects on the design team to respond to the Town of Moraga architectural requirements. A cost reimbursement amendment has been negotiated with R&G for $21,200 which, when added to the value of the original agreement, brings the cost ceiling for the work to $66,600. The Orinda/Moraga Pumping Stations Seismic Improvements Project, DP 5038 is included in the 1994-95 Capital Improvement Budget on pages CS-112 through CS-119. Staff has determined that the project is exempt from the California Environmental Quality Act (CEQA) under District CEOA Guidelines, Section 18.2, since it involves a minor alteration to an existing sewage facility with negligible or no expansion of dry weather capacity. Board of Directors' approval of this project will constitute a finding that this project is exempt from CEQA. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a $21,200 cost reimbursement amendment to the agreement with Ruth and Going, Inc. for design of the Moraga Pumping Station Seismic Upgrade, D.P. 5038, bringing the total cost ceiling to $66,600. 1302B-7/91