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Home My WebLink AboutAGENDA BACKUP 05-18-95 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 May 18, 1995 NO. 3. CONSENT CALENDAR c. BOARD MEETING OF SUBJECT ACCEPT GRANT OF EASEMENT FROM CONTRA COSTA COUNTY COMMUNITY COLLEGE DISTRICT FOR THE PLEASANT HILL RELIEF INTERCEPTOR, DP 4985 DATE Ma 11, 1 995 TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY INITIATING DEPT./DIV. Ricardo Hernandez, Engineering Assistant Engineering Dept./lnfrastructure Div. ISSUES: Board approval is required to accept Grant of Easements. BACKGROUND: The subject sanitary sewer and recycled water easement is another in the group of easements being acquired for the Pleasant Hill Relief Interceptor and Recycled Water Line project. It is located on the Diablo Valley College campus. For about half the alignment the recycled water line and sewer follow the Grayson Creek flood channel, the sewer then departs into the soccer and baseball fields of the College while the recycled water line continues along Grayson Creek (see attached map). An appraisal has been prepared by a licensed real estate appraiser (Yovino - Young) hired by the District to determine the value of the proposed easement. Based on recent comparable sales of similar properties and the impact of the proposed easements on the value of the existing lands, the compensation amount was appraised to be $139,929. This amount included temporary construction easements and rental of vacant land from the College District for use as construction staging areas. Staff has reviewed the appraisal report and concurs with its findings. An agreement has been reached with the College District for this amount, subject to Board approval, and a Purchase Agreement and Grant of Easement Deed have been signed. Funds for the purchase of the easement are included in the Pleasant Hill Easement Acquisition Project, DP 4985. A project description may be found starting on page CS-23 of the 1994-95 Capital Improvement Budget. This project was addressed in the 1991 Pleasant HiIl/A-Line EIR and the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is required. RECOMMENDATION: Accept the Grant of Easement Deed from the Contra Costa County Community College District and authorize staff to record said Deed with the Contra Costa County Recorder. INITIATING DEPT.lDIV. ~~ jJ4J8 RH TJP ~!\. JSM RAB 1302A-7/91 l .~nLr liQ./if.6iN 1'1 I!I III Iii 1'1 1(1 III 1'1 I!I III Iii 1'1 I!I III 1'1 I!I - - - - - - - - - III r ---~--=--~~-~ = -:.---=- I ~~ ~ " ~ !g~ ~ ~8 ",1:; Ii ~' ;;; iJ1 ~ GI z: G" :l> 7IJ ~ CI~ ~ iil ~ ~ 0 ~-<l igg iii~ n j! 0 ~ J 0 (') ~~ ~ 0 ~ ii!~ ~ :: i- z ,~ ~ () (') 0 1= 0 ~ !;; Xl z~ 0 i~ ~ .9 ~ I" N , an DtWlli\ f\ Central Contra Costa Sanitary District . DIABLO VALLEY COLLEGE EASEMEtVT EAc;;.EME.~T 5A.tJITAR y S.EWE.2. ieEe lA' MED WA.,.E1Z.. -----'----, --'---,----_.._-",,,,-----,,----,-,,-----,,----------_.,,..,, MAP 2523-1/87 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE OF 2 BOARD MEETING OF May 18,1995 NO. 3. CONSENT CALENDAR d. ACCEPT CONTRACT WORK FOR CRESTVIEW, VIA FLOREADO, KINNEY DRIVE SEWER REPLACEMENT PROJECT, DP 4923/4991 AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE May 8, 1995 TYPE OF ACTION SUBJECT ACCEPT CONTRACT WORK SUBMITTED BY Kris Kilgore, Associate Engineer INITIATING DEPT.lDIV. Engineering Depart./lnfrastructure Div. ISSUE: Construction has been completed on the Crestview, Via Floreado, Kinney Drive Sewer Replacement Project, DP 4923/4991, in Orinda and Walnut Creek, and the work is now ready for acceptance. BACKGROUND: The Crestview, Via Floreado, Kinney Drive Sewer Replacement Project in Orinda and Walnut Creek is required to repair, re-route and/or replace deteriorated sewers that require high maintenance. The location of the project is shown on Attachment 1. Approximately 2,000 feet of 6 and 8-inch sewer was increased in size to 10-inch pipe by pipe bursting techniques, and 3,000 feet of 8-inch sewers were replaced. Additional information on the project is presented on pages CS-83 and CS-97 of the 1994- 95 Capital Improvement Budget. On October 20, 1994, the Board of Directors authorized the award of a contract for construction of the project to Woods Construction Company of San Francisco. The Notice to Proceed was issued on November 28, 1994, with a specified completion date of April 27, 1995. The contract work was substantially completed on April 25, 1995. The remaining work consists of minor punch list items which do not affect the project acceptance. The total authorized budget for the project including the cost of engineering design, contract administration, District forces, testing services, etc., is $ 921,000. A detailed accounting of the project cost will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDATION: Accept the contract work for the construction of the Crestview, Via Floreado, Kinney Drive Sewer Replacement Project in Orinda and Walnut Creek, DP4923/4991, and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION KAK HT ~JSM RAB KJiI<- ;k\ 0Yh INITIATING DEPT./DIV. 1302A-7/91 c g 1'- _ ./ - ........, ~ /~..I-_./ ',~'// SJ '- - -..... .............. -.. ../"",.. ---:::~~f.,- WALNUT '\ \ CREEK \ '1~10 "- r>:? CO! ~ '1f rv---.-> J /os~ SO. i -...::.!. Or .... ) ~ '.J ( o A NV'1-bi.E R c \0-- ,0 )~ \~ v ~ ,:::0 0. '" ~ + ~ ,. ~ , '" '" '" v ? ~ '" ~ ~ Project Areas 3 o 3 6 MILES '" ... '" Central Contro Costo Sanitary District CREST VIEW, VIA FLOREADO KINNEY DRIVE SEWER REPLACEMENT DP 49231 4991 ATTAO-lf,AENT 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF May 18, 1995 NO. 3. CONSENT CALENDAR e. DATE May 9, 1995 SUBJECT AUTHORIZATION FOR P.A. 95-7 (ORINDA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMIHED By' . enms Hall, Associate EngIneer INITIATING DEPT./DIV. Engineering Dept.llnfrastructure Div. Parcel No. Area Owner/Address Parcel No. & Acreage Remarks Lead Agency CCCSD 95-7 Orinda 69C4 Moss Tuckerman, et ux 67 Alta Vista Orinda, CA 94563 265-110-003 (2.72Ac.) Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEOA Recommendation: Authorize P.A. 95-7 to be included in a future formal annexation. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1302A-7/91 4)~ DH w ~JSM RAB INITIATING DEPT./DIV. 41.745AC . i ~ ~_'t1.~, /1/ '--...~ GUAIIANTY SEIIVlcr CORP. > :' '" "'><.' ~.~tJ.. ..,. (. , ~_c , 10.5 -J JOHNION . 5. 7 AC ~" / / :~~ AC /~:_~- / "'-""---- / STIENIICK " .. // '.7,AC lIAC ENIIII..EII IT."AC PROPOSED ANNEXATION P.A. 95-7 -'" -...--...----.-.-.---_..._........._...._.______..___.____..._..._._..__...____.....__.____ 0.-____-.--...- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF May 4, 1995 NO_ 3. CONSENT CALENDAR f. SUBJECT AUTHORIZE ATTENDANCE OF RALPH BATES, INFORMATION SYSTEM SPECIALIST, AT NETWORK ADMINISTRATION TRAINING SEMINAR IN SAN JOSE, CALIFORNIA AT A COST OF $1,100 DATE May 8, 1995 TYPE OF ACTION AUTHORIZE TRAINING SUBMITTED BY INITIATING DEPT/DIV_ Tom Godsey, Associate Engineer Collection System Operations ISSUE: Board of Director's authorization is required for any training where the cost will exceed $500 and the training is not listed in the Annual O&M Budget. BACKGROUND: The District's computer-based information systems consist of a number of computers linked together using a Local Area Network (LAN). The LAN, which consists of both hardware and software, requires qualified support personnel in order to operate efficiently and reliably. The staff is about to implement an upgrade of the LAN using new software. Skills in planning, administering, and troubleshooting the new configuration are needed. The Certified Network Engineer (CNE) program provides the needed skills. The CNE training program consists of formal training seminars, home study, laboratory exercises, and an extensive certification examination. The three formal seminars cover: Network Administration, Data Communications, and Technical Support. The total cost of the CNE training (all three parts) is approximately $5,000. Board Authorization is being requested for the attendance of Ralph Bates, Information System Specialist in the Collection System Operations Department, to attend Network Administration training, June 5-7, 1995, in San Jose, California at a cost of $1,100. The remainder of the cost of this training is included in the 1995/96 O&M Budget. There are adequate funds in the CSO Training Budget to cover the cost of this training. RECOMMENDATION: Authorize Ralph Bates, Information System Specialist, to attend Network Administration training, June 5-7, 1995, in San Jose, California, at a cost of $1,100. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1--- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 7 BOARD MEETING OF May 18, 1995 NO. 5. BIDS AND AWARDS a. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO RANGER PIPELINES, INC.lD' ARCY & HARTY CONSTRUCTION, INC., A JOINT VENTURE, FOR THE 1994-95 SEWER REPLACEMENT PROJECT, DP 5034 DATE May 11, 1995 TYPE OF ACTION SUBJECT AUTHORIZE AWARD SUBMITTED BY INITIATING DEPT./DIV. Curtis W. Swanson, Principal Engineer Engineering Dept.llnfrastructure Div. ISSUE: On May 10, 1995, bids for the construction of the 1994-95 Sewer Replacement Project, D.P. 5034 were opened. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. BACKGROUND: The District Collection System has over 1,500 miles of sewers. Because of age, pipe materials, design or construction methods and unfavorable soil conditions, many of these sewers reQuire freQuent maintenance, have a high rate of infiltration, are structurally deteriorated, or experience dry and wet weather overflows. The District has a Collection System Renovation Program which is an ongoing series of projects to correct the sewer deficiencies. The program identifies candidate sewer line segments which are evaluated and placed on a priority list for replacement or rehabilitation. The 1994-95 Sewer Replacement Project includes sewer and manhole replacements at ten sites in Martinez, two sites in Walnut Creek, and two sites in Danville (see Attachment 1). Approximately 11,000 feet of deteriorated sewers will be replaced by open cut or pipe bursting construction methods. Plans and specifications for the project were prepared by District staff. The project was advertised for bids on April 14 and 21, 1995. The engineer's pre-bid estimate for construction was $1,000,000. Five bids ranging from $863,200 to $1,224,590 were received on May 10, 1995. A summary of bids is presented in Attachment 2. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that Ranger Pipelines, Inc.lD' Arcy & Harty Construction, Inc., A Joint Venture, the apparent low bidder, is the lowest responsive bidder for the bid amount of $863,200. The 1994-95 Sewer Replacement Project is included in the 1994-95 CIS on pages CS-69 to 71 . A post bid/preconstruction cost estimate is presented in Attachment 3. An allocation of $1,120,000 from the Collection System Program is needed to complete the project. The current balance of the Sewer Construction Fund, minus unspent prior allocations plus projected dependable revenue, will be adequate to fund this project. A funding summary is presented in Attachment 4. District staff will administer the contract, provide inspection services, and engineering services during construction. RE~EWEDANDRECOMMENDEDFORBOARDAcnON INITIATIN~'q;DIV. P1I CWS 'tJSM RAS 1302A-7/91 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO RANGER PIPELINES, INC./D' ARCY & HARTY CONSTRUCTION, INC., A JOINT VENTURE, FOR THE 1994-95 SEWER REPLACEMENT PROJECT, DP 5034 PAGE DATE 2 OF 7 May 11, 1 995 Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.2, since it involves only minor alterations of existing facilities with negligible or no expansion of capacity. The Board of Directors' approval of this project will constitute a finding that the project is exempt from CEOA. RECOMMENDATION: Authorize award of contract to the lowest responsible bidder, Ranger Pipelines, Inc./D' Arcy & Harty Construction, Inc., A Joint Venture, in the amount of $863,200 for the construction of the 1994-95 Sewer Replacement Project, D.P. 5034. 13026-7/91 1'..--- C G' " ~ "- " i SAN FRANC/SCO BAY ~, o " "" n o CI I I I I I L-- "" n o CD . PROJECT AREAS 6 I ';:, '" o '::' "" L '" ~ " o 3 '-- MILES Central Contra Costa Sanitary District SITE LOCATION MAP 1994 - 1995 PIPE REPLACEMENT PROJECT 1 ATTACHMENT m CD '" CD '" '" I :t '" I ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5034 - 1994-95 Line Reolacement LOCATION Martinez/Walnut Creek/Danville DATE May 10. 1995 ENGR.EST. $1.000.000 No. BIDDER BID PRICE (Name, telephone & address) 1 Ranger Pipelines, Inc./D'Arcy & Harty Construction, Inc. $ 863,200 A Joint Venture, San Francisco, CA 2 Manuel C. Jardim, Inc., Union City, CA $ 893,390 3 Jardin Pipeline, Inc., Castro Valley, CA $ 905,840 4 Hess Construction, Vallejo, CA $ 1,123,640 5 Tri-AD Constructors, Benicia, CA $ 1,224,590 $ $ $ $ $ $ $ $ $ $ BIDS OPENED BY Joyce Murohy DATE May 10. 1995 SHEET NO. -1- OF -1- C:\INFRA\FORMS\SUMBID.FRM I --------------..----------~.-.----.-. ..- .- - ---- --_..- .. ATTACHMENT 3 1994-95 SEWER REPLACEMENT PROJECT DISTRICT PROJECT NO. 5034 POST BID PRECONSTRUCTION ESTIMATE ITEM DESCRIPTION TOTAL PERCENT OF ESTIMATED CONSTRUCTION COST 1. 2. 3. Utility Relocations Contingency at 1 2 percent $863,200 1 5,000 106,800 Construction Contract Construction Total $985,000 100 4. Construction Management . District Forces Construction Project Management Contract Administration Construction Inspection 10,000 50,000 45,000 Subtotal Construction Management $105,000 10.6 5. Engineering and Other Services During Construction . District Forces Project Engineering Services Record Drawings Community Relations Surveying 15,000 4,000 6,000 14,000 . Other Services Legal Material Testing 1 ,000 1 6,000 ITEM DESCRIPTION TOTAL PERCENT OF ESTIMATED CONSTRUCTION COST Collection System Operations Field Office Support Miscellaneous 2,000 3,000 1 ,000 18,000 Encroachment Permits/City Inspection Subtotal Construction Engineering $80,000 8.1 Construction Management & Engineering Total (Items 3&4) $185,000 18.8 6. Pre-Bid Expenditures $125,000 12.7 7. Total Project Cost $1,295,000 131.5 8. Funds Allocated to Date $175,000 9. Allocation Required to Complete Project $1,120,000 C:\WP80IStNNl.SON\li034REPL.SEW ATTACHMENT 4 PROJECT FUNDING SUMMARY FOR THE PERIOD 05/1 0/95 THROUGH 06/08/95 SEWER CONSTRUCTION FUND BALANCE AS OF 04/30/95** MINUS UNSPENT PRIOR ALLOCATIONS PLUS DEPENDABLE CURRENT YEAR REVENUE (4/95 THROUGH 6/95) PLUS DEPENDABLE FUTURE REVENUE (7/95 THROUGH 12/95) $43,400,000 > $1 ,120,000 $70,900,000 (37,600,000) 1 ,900,000 8,200,000 $43,400,000 (ALLOCATION REQUIRED) **Balance includes the unspent proceeds of the 1994 Capital Tax and Revenue antici- pation Notes (TRANs), and the 1994 Revenue Installment Certificates (COPs). Out- standing debt as of 4/30/95 is projected to be $35,898,822 -------,- ------------------------------------------------------------------------------------- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF Ma 18 1995 NO. 6. ENGINEERING a. SUBJECT DATE AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A THREE-MONTH EXTENSION TO A WASTE- WATER DISCHARGE PERMIT CONTRACT WITH ACME FILL CORPORATION TYPE OF ACTION AUTHORIZE EXECUTION OF CONTRACT EXTENSION SUBMITTED BY INITIATING DEPT./DIV. Lynne P. Putnam, Senior Engineer Engineering/Planning ISSUE: Acme Fill Corporation has applied for an extension to the existing permit contract for discharge of pretreated leachate to the District's facilities. The Board is requested to authorize the General Manager-Chief Engineer to execute a three-month extension to the permit contract. BACKGROUND: Acme Fill Corporation has been directed by the Department of Toxic Substances Control (DTSC) and the Regional Water Quality Control Board (RWQCB) to close the North Parcel of the Acme Fill landfill. One of the required steps in the closure of the North Parcel (and, ultimately, in the closure of the South and East Parcels) is the removal and safe disposal of leachate which has collected in the landfill. Since May 1993, Acme Fill Corporation has been discharging up to 25 gallons per minute (gpm) of treated leachate to the District under two one-year permit contracts. The most recent Permit contract was authorized in June 1994 and will expire May 31, 1995. During this period, Acme's leachate treatment plant has not consistently produced effluent which complies with the District's pretreatment requirements. Several "Notice of Violation" have been issued to Acme Fill Corporation and one fine was levied during the permit period. These violations are predominately related to operational stability and equipment reliability at the leachate treatment facility. Acme Fill Corporation has made some recent progress in plant performance, but concerns still exist as to whether consistent compliance is achievable. It is anticipated that Acme Fill Corporation will soon request the District to consider a long-term permit contract for the discharge of treated leachate. District staff is not able to recommend approval of such a permit contract at this time due to the performance issues related to the Acme leachate treatment plant, financial assurances to cover future District costs, and the need for certain protections to be granted to the District by regulatory agencies. District staff believes that a three-month extension to the current permit contract, with additional deadlines for Acme Fill Corporation to produce the required information and performance data, is a reasonable approach to determine whether a long-term permit contract is appropriate. Compliance with the California Environmental Quality Act (CEQA) was addressed in the original position paper regarding the initial permit contract with Acme Fill Corporation. A Notice of Exemption was filed pursuant to the Board approval of that position paper. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a three-month extension of the current permit contract, including modifications, with Acme Fill Corporation. REVIEWED AND RECOMMENDED FOR BOARD ACTION LBP DJC RAB INITIATING DEPT.lDIV. JJ~ " ffUj3 1"'-..--..-.-------.---- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF POSITION PAPER BOARD MEETING OF May 18, 1995 NO. 7. DATE PERSONNEL a. May 9, 1995 SUBJECT DENY APPEAL OF DISCIPLINARY ACTION BY THE UNION ON BEHALF OF DAVID ROLLEY, ACCOUNTING TECHNICIAN III, IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION TYPE OF ACTION PERSONNEL SUBMITTED BY Paul Morsen, Deputy General Manager INITIATING DEPT./DIV. Administrative/Human Resources ISSUE: In accordance with the Disciplinary Procedure in the current Memorandum of Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees' Union, Local No. One, the Board of Directors may adopt, reject, or modify the recommendation of an appointed neutral third party (arbitrator) in appealed disciplinary matters. BACKGROUND: On behalf of Accounting Technician III David Rolley, the Union filed an appeal of a three day suspension without pay. A fair & impartial hearing was held. The Union appealed to the Board of Directors in accordance with the M.O.U. between the parties. The Board authorized the selection of an arbitrator to hear the appeal and make a recommendation to the Board for their consideration. Mr. Franklin Silver served as the arbitrator and was selected from a list submitted by the State of California Mediation and Conciliation Service. The arbitrator's recommendation has been provided under separate cover for the Board's information. He ruled that the District had acted properly in its suspension of Mr. Rolley. The Secretary of the District notified the Union that this issue would be on the Board's May 18, 1995 agenda. The Union representatives have been invited to attend if desired. RECOMMENDATION: Deny and dismiss the appeal of the Union on behalf of Accounting Technician III David Rolley in accordance with the Arbitrator's recommendation, as the final action of the District. REWEWEDANDRECOMMENDEDFORBOARDAcnON 1302~7/91 PM