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Home My WebLink AboutAGENDA BACKUP 03-16-95 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF March 16, 1995 NO. SUBJECT 3. CONSENT CALENDAR a DAT'March 7, 1995 AUTHORIZATION FOR P.A. 95-5 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY INITIATING DEPT./DIV. Dennis Hall, Associate Engineer Engineering Dept.llnfrastructure Div. Parcel Area Owner/Address Lead No. Parcel No. & Acreage Remarks Agency 95-5 Alamo David Trisko Each of these two CCCSD (7705) 13 Marion Ct. parcels has an Alamo, CA 94507 existing house with 198-040-005 (0.39Ac) a failing septic system and must Pierre Begin connect to the 1 2 Marion Ct. public sewer Alamo, CA 94507 system. Project is 198-040-007 (0.39 Ac) exempt from CEOA. RECOMMENDATION: Authorize P.A. 95-5 to be included in a future formal annexation. JSM RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 IQlJ./ DH ,II;! ;J;iJ INITIATING DEPT.lDIV. ANNEXATION PROPOSED P .A. 95-5 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF March 16, 1995 NO. 3. CONSENT CALENDAR b. ACCEPT CONTRACT WORK FOR THE CATHODIC PROTECTION IMPROVEMENT PROJECT, DISTRICT PROJECT NO. 6103 DATE M r TYPE OF ACTION SUBJECT ACCEPT CONTRACT WORK SUBMITTED BY Paul A. Sciuto, Assistant En ineer INITIATING DEPT.lDIV. Plant Operations Departmentl Maintenance En ineerin ISSUE: Construction has been completed on the Cathodic Protection Improvement Project, District Project No. 6103. The work is now ready for acceptance. BACKGROUND: This project is the first in a continuing series of improvements, which will replace elements of the cathodic protection systems that have been identified as deficient. This project involved the replacement or installation of cathodic protection systems at the following sites: Bates Avenue Pumping Station, Buchanan Pumping Station (Nos. 1 and 2), Concord Industrial Pumping Station, Sleepy Hollow Pumping Station, the M-4 Force main, and various treatment plant sites. On October 6, 1994, the Board authorized the award of this construction contract to Ballard Construction, Inc. All construction has been completed for the bid amount of $98,000 plus one change .order for $4,200 due to unforeseen obstructions and permitting difficulties resulting in a contract total of $102,200. It is appropriate to accept the contract work at this time. This project was not included in the Capital Improvement Budget. RECOMMENDATION: Accept contract work for the Cathodic Protection Improvement Project (District Project No. 6103), and authorize the filing of the Notice of Completion. COMMENDED FOR BOARD ACTION PAS Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 4 BOARD MEETING OF March 16, 1995 NO. 5. BIDS AND AWARDS a. SUBJECT AUTHORIZE AWARD OF CONTRACT TO ELLIS ROOFING COMPANY FOR TREATMENT PLANT ROOF REPLACEMENT- PHASE I, DISTRICT PROJECT NO. 6098 DATE March 10 1995 TYPE OF ACTION AUTHORIZE AWARD OF CONTRACT SllflMITTEQ BY . ...aul A. SCiuto, Assistant Engineer INITIATING DEPT.lDIV. Plant Operations Departmentl Maintenance En ineerin ISSUE: The District has received bids for District Project No. 6098, the Treatment Plant Roof Replacement Project - Phase I. The Board of Directors must authorize award of the construction contract or reject all bids within 60 days of the opening of bids. BACKGROUND: The 5A Treatment Plant Structures were built in the mid-1970's. The 20-year roof life has expired, and replacement or rehabilitation is now prudent to prevent damage and reduce maintenance costs. The District will phase all necessary roof replacement work over three years with the most critically deficient roof work done in Phase I. The roof areas identified for replacement or rehabilitation for Phase I include the Filter Plant, the walkway between the Headquarters Office Building (HOB) and the Plant Operations Department (POD), the south side of the POD building, and the Solids Conditioning Building. A standard three- ply built-up roof will be used in these areas. The project was advertised on February 6 and 11, 1995. Ten bids were received and publicly opened on March 2. These bids are listed on Attachment 1, Summary of Bids. The lowest responsible bidder is Ellis Roofing Company with a bid of $130,146 for furnishing and installing all materials and equipment necessary to construct the Treatment Plant Roof Replacement Project- Phase I. The initial engineer's estimate for the work was $146,000. The project is included in the Fiscal Year 1994-95 Capital Improvement Budget on page TP-67. The current balance of the Sewer Construction Fund, minus unspent project allocations, plus projected dependable revenue will be adequate to fund this project. A funding summary is presented in Attachment 3. Staff has determined that this project is exempt from the California Environmental Quality Act (CEQA) under District CECA Guidelines Section 18.2, since it involves a minor alteration to an existing facility with little or no increase in capacity. The Board of Directors' approval of this project will constitute a finding that the project is exempt from CECA. RECOMMENDATION: Authorize award of contract to Ellis Roofing Company, the lowest responsible bidder, for $130,146 for the Treatment Plant Roof Replacement Project-Phase I, District Proje No. 6098. ECOMMENDED FOR BOARD ACTION ,,/ 1302A-7/91 < PAS ATTACHMENT 1 CENTRAL CONTRA COSTA SANITARY DISTRICT SUMMARY OF BIDS Page 2 of 4 PROJECT NO. 6098 DATE: March 2, 1995 PROJECT: Treatment Plant Roof Replacement - Phase I ENGINEER'S ESTIMATE: $146,000 BIDDER BID PRICE 1. Ellis Roofing $130,146 2. Sparks Roofing $134,066 3. State Roofing $139,800 4. Guys Roofing Inc. $149,900 5. Royal Roofing $151,394 6. Henris Roofing Co. $187,264 7. Western Roofing Co. $190,435 8. Pioneer Roofing Co. $192,770 9. Enterprise Roofing Service $198,474 10. Industrial Roofing Co. $205,650 ATTACHMENT 2 Page 3 of 4 TREATMENT PLANT ROOF REPLACEMENT - PHASE I DISTRICT PROJECT NO. 6098 POST -BID PRECONSTRUCTION ESTIMATE PERCENT OF CONSTRUCTION ITEM DESCRIPTION TOTAL COSTS 1. CONSTRUCTION CONTRACT $ 130,146 2. CONTINGENCY AT 20 PERCENT 26.054 SUBTOTAL: 156,200 100.0 3. CONSTRUCTION MANAGEMENT ADMINISTRATION/INSPECTION 8,000 4. ENGINEERING/AS-BUILT DRAWINGS 1,000 5. PLANT OPERATIONS DEPARTMENT 6.300 SUBTOTAL: 15,300 9.8 6. PRE-BID AND PREVIOUS PHASES (EXPENDITURES) 14,500 9.3 7. TOTAL PROJECT COSTS THROUGH THIS PHASE 186,000 119 8. FUNDS AUTHORIZED TO DATE 25.000 9. TOTAL PROJECT COSTS REQUIRED TO COMPLETE THIS PROJECT $ 161.000 1--- ATTACHMENT 3 PROJECT FUNDING SUMMARY FOR THE PERIOD 03/1 0/95 THROUGH 04/09/95 SEWER CONSTRUCTION FUND BALANCE AS OF 02/28/95** MINUS UNSPENT PRIOR ALLOCATIONS PLUS DEPENDABLE CURRENT YEAR REVENUE (1/95 THROUGH 6/95) $32,200,000 > $161 ,000 $68,300,000 (39,700,000) 3,600,000 $32,200,000 (ALLOCATION REQUIRED) **Balance includes the unspent proceeds of the 1994 Capital Tax and Revenue antici- pation Notes (TRANs), and the 1994 Revenue Installment Certificates (COPs). Out- standing debt as of 3/31/95 is projected to be $35,737,334. Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 7 BOARD MEETING OF March 16, 1995 NO. 6. ENGINEERING a. SUBJECT ADOPT A RESOLUTION APPROVING AS PREQUALlFIED MICROTUNNELlNG/PIPE JACKING CONTRACTORS FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 3, D.P. 5031 DATE March 10 1 995 TYPE OF ACTION ADOPT RESOLUTION SUBMITTED BY INITIATING DEPT.lDIV. Michael J. Penny, Assistant Engineer Engineering Dept./lnfrastructure Div. ISSUE: A Board resolution is needed to approve prequalification of contractors which staff recommends to be prequalified. BACKGROUND: The Pleasant Hill Relief Interceptor Phase 3 sewer project includes the installation of approximately 5,900 feet of 48, 18, 15, 10, and 8 inch pipeline. Of this total, approximately 3,000 feet of 48 inch pipeline will be installed utilizing microtunneling/pipe jacking methods along Grayson Creek under Golf Club Road and Viking Drive and under the City of Pleasant Hill Corporation Yard. The geologic conditions in the areas of the microtunneling generally consist of soft, medium stiff, and stiff clay, interbedded with saturated silty and clayey sand layers. It is anticipated that all of the tunneling will be below the groundwater levels. In order to stabilize the tunnel direction, control groundwater inflows, minimize surface settlement and reduce dewatering requirements, the use of specialized advanced technology equipment involving pressurized face microtunneling/pipe jacking equipment with a closed face tunnel shield and positive, controllable face pressure is a requirement for the project. Due to the anticipated difficult tunneling conditions and the requirement for the use of this equipment, contractors who propose to perform the microtunneling/pipe jacking work must have sufficient experience utilizing the specialized equipment and certain other experience. Pre qualification of these microtunneling/pipe jacking contractors/subcontractors is necessary and is in the best interest of the District because of the difficulty of the work and the need to have the work done properly and safely. Objective criteria for pre qualification are shown in Exhibit A. /W {~ ;"r;:J ROGER J. DOLAN RE~EWEDANDRECOMMENDEDFORBOARDAcnON MJP TJP JSM RAB ADOPT A RESOLUTION APPROVING AS PREQUALlFIED MICROTUNNELlNG/PIPE JACKING CONTRACTORS FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 3, D.P. 5031 ..........................................................,..................... 111111111111111111 SUBJECT PAGE 2 OF 7 DATE March 10, 1995 A notice inviting prequalification submittals was published on January 23, 1995. A copy of the Notice Inviting Submittals is attached as in Exhibit B. Four submittals were received by the due date of February 17, 1995, and evaluated by District staff through an objective process. The four contractors who submitted information were determined to be prequalified. Two of these contractors, Nova Group and Vadanis Corporation have had limited experience with intermediate jacking stations. Hence, their prequalification will be conditioned by requiring each contractor to retain a consultant who is knowledgeable on the use, spacing, and placement of intermediate jacking stations. A list of the contractors recommended as prequalified is contained in Exhibit C. The Board of Directors, in 1993, approved seven contractors as being prequalified for microtunneling/pipe jacking on Phases 1 and 2 of the Interceptor Project. These seven contractors are listed in Exhibit D and are included in the approval of prequalified contractors for the Pleasant Hill Relief Interceptor Phase 3 project. The Board's determination that only certain contractors are prequalified for the microtunneling/pipe jacking work is applicable to this project only and the specific circumstances involved. It is not intended to reflect adversely upon the ability of contractors not determined to be prequalified. RECOMMENDATION: Adopt a Resolution approving as prequalified the microtunneling/pipe jacking contractors listed in Exhibits C and D for the Pleasant Hill Relief Interceptor Project Phase 3. 13028-7/91 ---r..,--.---'----...----'-'-.----....".~-_._------------>'._. ,.--.-..-----.-~_....---~------.__.------'--_. EXHIBIT A SUMMARY OF PREQUALlFICA TION CRITERIA Contractors must meet the following criteria: · Successful completion of two tunneling projects in the last five years using specialized microtunneling/pipe jacking equipment (pressurized face with a closed face tunnel shield and positive, controllable face pressure). · Successful completion of at least one project in geologic conditions similar to those of the Pleasant Hill Project utilizing specialized microtunneling/pipe jacking equipment and one project using one or more intermediate jacking stations. · Tunneling experience of a project superintendent of at least ten years and of microtunneling/pipe jacking machine operator of at least five years. The superintendent and operator must have worked on at least two projects using the specialized microtunneling/pipe jacking equipment required for this project. · Demonstration of successful completion of all public works projects entered into since January 1, 1992. IDle: Infra/PP/5031.Sum ---1 .____..m___...._.._____ ..- -.. .-.0--.--... EXHIBIT B NOTICE INVITING SUBMITTALS MICROTUNNElING/PIPE JACKING PREQUAlIFICA TION PLEASANT HILL RELIEF INTERCEPTOR PROJECT. PHASE 3 - DISTRICT PROJECT NO. 5031 CENTRAL CONTRA COSTA SANITARY DISTRICT. MARTINEZ. CA Notice is hereby given that sealed pre qualification Submittals for boring Contractors/Subcontractors (Contractors) will be received by mail or at the receptionist area of the Central Contra Costa Sanitary District ("District"), 5019 Imhoff Place, Martinez, California 94553, Attention: Secretary of the District, until 2 p.m. Pacific Standard Time, February 17, 1995. Three copies of the Submittal are required. Contractors previously prequalified for the Pleasant Hill Relief Interceptor Project Phases 1 and 2 do not need to submit a prequalification submittal. Construction of the Pleasant Hill Relief Interceptor Project Phase 3 ("Project") will involve the installation of about 2,200 feet of concrete pipe using microtunneling/pipe jacking methods. The project includes 1,050 feet of 48-inch RCP to be installed by three separate drives and 1,150 feet of 42-inch RCP to be installed by three separate drives. It is anticipated that intermediate jacking stations may be required for the longer drive lengths. The current Project schedule is to advertise the Project in March 1995, receive bids in April 1995, and award the contract in April 1995. Approximately 6 months will be allowed for completion of the Project. Because of geologic conditions present at the site, the use of pressurized face microtunneling/pipe jacking equipment employing either earth pressure balance, pressurized slurry, or a combination of the two methods for the tunnels is required. The tunneling equipment must be a closed face tunnel shield with the capability to exert a positive, controllable pressure at the tunnel face. Line and grade is to be monitored using laser methods and controlled within ..:f:.. 1". Because of the specialized nature of this work and the specific anticipated site constraints, the District requires that all microtunneling/pipe jacking Contractors prequalify for this Project. A list of prequalified Contractors will be provided with the Bid Documents. The use of a non-prequalified Contractor will not be allowed. Contractors wishing to participate in the prequalification evaluation must complete a written Submittal in accordance with the District's "Request for Submittals" ("RFS"). The "RFS" is deemed to include the Notice Inviting Submittals dated January 10, 1995, the Instructions to Contractors/Subcontractors, the Submittal and any addenda issued. IDle: Infre/DP/5031/Invite. Sub 1 _," '_'_'__"'__~~"'_'___",.M,_.~__'_n'_"_M_....._~._ " The RFS may be obtained at no cost from Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, CA 94553, Attention: Mr. Michael Penny. Contractors are requested to obtain copies of the RFS in person. Written and telephone requests (51 0- 229-7120) will be honored, but timely delivery cannot be guaranteed. The District will review the Submittals and determine which Contractors are prequalified. Each participating Contractor will be notified in writing of the prequalification decision made upon the Contractor's Submittal. Contractors should note that prequalification does not exempt a Contractor from meeting each requirement of law, such as licensing, prevailing wage, public work, and all other applicable laws and each requirement of the final contract documents. Dated: January 10, 1995 CENTRAL CONTRA COSTA SANITARY DISTRICT Joy IO/C:lnfraIDP/5031/lnvite.Sub 2 -----------., EXHIBIT C STAFF RECOMMENDATION OF PREQUALlFIED CONTRACTORS Frank Coluccio Construction Company Seattle, Washington Nada Pacific Sunland, California Nova Group Napa, California Prequalification conditioned upon retaining a consultant for advice during tunneling operations relative to the use, spacing, and placement of intermediate jacking stations. Vadnais Corporation San Diego, California Prequalification conditioned upon retaining a consultant for advice during tunneling operations relative tot he use, spacing, and placement of intermediate jacking stations. ID/C: Infra/DP/5031/Contrtor. ExC ...--., EXHIBIT D PREVIOUSLY APPROVED PREQUALlFIED CONTRACTORS FOR PHASES 1 AND 2 BRH-Garver Houston, Texas Constructors-PAMCO Seattle, Washington E. E. Cruz and Co., Inc. Holmdel, New Jersey Michels Pipeline Construction Milwaukee, Wisconsin Oscar Renda Contracting Roanoke, Texas Western Utility Contractors Pleasant Grove, Utah W & F and FKCI Partnership Evansville, Indiana IDle: Infra/DP/5031/Contrtor.ExD l._..--._--".-._-_._--.....,-'_._--~--_.,..._._-------_.--.-----..'-..- Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 6 BOARD MEETING OF March 16, 1995 SUBJ~DOPT A RESOLUTION APPROVING DIRECTIONAL DRILLLlNG DEMONSTRATION PROJECT AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH UNDERGROUND CONSTRUCTION COMPANY, INC. FOR THE KNOX DRIVE SEWER REPLACEMENT PROJECT, DISTRICT PROJECT NO. 4602 NO. 6. ENGINEERING b. DATEt=ebruary 24, 1995 TYPE OF ACTION ADOPT RESOLUTIONI AUTHORIZE AGREEMENT SUBMITTED BY INITIATING DEPT.lDIV. Curtis W. Swanson, Principal Engineer Engineering Dept.llnfrastructure Div. Issue: Board authorization is required for the General Manager-Chief Engineer to execute construction contracts over $10,000 and to exempt projects from public bidding for field testing purposes. Backaround: In 1982, earth movement displaced approximately 225 feet of 8-inch District sewer main near Knox Drive in Lafayette. A temporary sewer line was installed immediately and is maintained on a weekly basis by the Collection Systems Operations Department. Replacement or relocation of the sewer was delayed because of litigation involving the District and adjacent property owners. In addition, permanent repair or replacement of the sewer main within the existing easement was complicated by slope stability concerns and construction access limitations. The project location is shown in Attachment 1. In developing alternatives to repair or replace the damaged sewer, Engineering Department staff considered conventional opencut and newer trenchless technology construction methods. Staff has determined that installation of a new sewer along a new alignment using a trenchless technology known as directional drilling is the most cost effective alternative. The new sewer will be installed in easements along a new alignment away from a creek and the area with slope stability problems. Directional drilling is also the most practical alternative for this project because of the potential for minimizing construction impacts on the neighborhood and the ability to install sewers in difficult access situations. Directional drilling technology consists of drilling a small pilot hole with a directionally controlled cutting head along the desired sewer alignment and profile. Once the pilot hole is complete, high density polyethylene (HOPE) sewer pipe is pulled behind a reamer which expands the pilot hole to a size slightly larger than the outside diameter of the new sewer pipe. In 1988 and 1989, the District conducted demonstration projects with Flow Mole Corporation involving directional drilling. While the results of these demonstration projects were generally favorable, there were problems maintaining grade and alignment using the directional drilling technology. Because of these problems, the District has not used directional drilling since these two demonstration projects. During the past six years, there have been significant improvements and developments in directional drilling technology. Staff is proposing to conduct a new and separate demonstration project using improved directional drilling technology developed by Underground Construction RE~EWEDANDRECOMMENDEDFORBOARDAcnON RAB IN'TCS~ PT.""v. 1302A-7/91 CWS //1 JSM (}1JP I'" SUBJECT ADOPT A RESOLUTION APPROVING DIRECTIONAL DRILLLlNG DEMONSTRATION PROJECT AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH UNDERGROUND CONSTRUCTION COMPANY, INC. FOR THE KNOX DRIVE SEWER REPLACEMENT PROJECT, DISTRICT PROJECT NO. 4602 PAGE 2 OF 6 DATE February 24, 1995 Company, Inc. of Benicia, California. Underground Construction has been a utility and heavy engineering contractor for almost 60 years. The company began using directional drilling technology to install utility pipelines five years ago. For this project, the company will be using a custom fabricated directional rig. The directional drilling system used by Underground Construction Company, Inc. is different in several aspects from the directional drilling systems used by Flow Mole Corporation in the previous demonstration projects. The principal differences are: 1) a different shaped boring head, 2) a two pressure flexible boring head to achieve better accuracy and control, 3) use of a higher operating pressure for easier and faster boring, and 4) a more efficient bentonite drilling slurry system. Staff has conducted a review of potential firms which might be capable of performing this project with directional drilling, and has determined that only Underground Construction Company, Inc. has the capability to perform the proposed work with directional drilling. Other firms which currently utilize directional drillling do not use this technique for gravity pipelines, such as is the case in the proposed project, but only for pressure pipelines and cable conduits which do not require as much accuracy as gravity pieplines. Exemption from bidding for this project is allowed under Public Contract's Code, Section 3400. Staff believes that this project is exempt from bidding on two grounds. First, the project is exempt as a field test or experimental project because: 1) sewer pipelines have not been installed at the District using the improved directional drilling technology, and 2) one of the primary objectives of the project is to demonstrate the applicability of using directional drilling technology on future sewer construction projects. Second, since directional drilling is the most cost effective and practical alternative in constructing this project, the public interest justifies utilizing the unique technology offered by Underground Construction Company, Inc. as a sole source supplier. A lump sum contract for $70,700 has been negotiated with Underground Construction Company, Inc. The scope of this contract includes: mobilization and demobilization, installation of 330 feet of HOPE sewer by directional drilling, installation of 75 feet of 8-inch HOPE sewer by open cut construction in the transition area, construction of three manholes, re-routing and connection of two existing sewer laterals, and removal of an existing manhole and the temporary sewer. The total estimated construction cost for the project will be $135,000.00. This estimate includes the work by Underground Construction, Inc. staff labor for public information, construction management and inspection, and a contingency for unforeseen conditions. A summary of these project costs is presented in Attachment 2. Construction of the Knox Drive replacement sewer is included in the fiscal year 1994-95 Capital Improvement Budget (CIB) on pages CS-74 through CS-76. The total project cost included in the CIB is $178,000.00. 1302B-7/91 ,--------------------------- ----------- SUBJECT ADOPT A RESOLUTION APPROVING DIRECTIONAL DRILLLlNG DEMONSTRATION PROJECT AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH UNDERGROUND CONSTRUCTION COMPANY, INC. FOR THE KNOX DRIVE SEWER REPLACEMENT PROJECT, DISTRICT PROJECT NO. 4602 PAGE 3 DATE OF 6 February 24, 1995 This project has been evaluated by staff and it has been determined to be exempt from the California Environmental Quality Act (CEOA) under District CEOA guidelines, Section 18.2, because it involves only minor alterations of existing facilities with negligible or no expansion of capacity. The Board of Directors approval of this project will constitute a finding that the project is exempt from CEOA. Recommendation: 1) Adopt a resolution: a.) finding that pursuant to Public Contracts Code, Section 3400 (b) that entering into a contract for use of Underground Construction Company, Inco's directional drilling technology is required in order that the District may perform a field test or experiment to determine the suitability of the technology for future District use, and b.) determining that the public interest in utilizing the most cost effective and practical alternative requires utilizing the unique technology of Underground Construction Company, Inc. as a sole source supplier. 2) Authorize the General Manager-Chief Engineer to execute a contract with Underground Construction Company, Inc. in the amount of $70,700.00 for construction of the Knox Drive Sewer Replacement Project, DP 4602. 13028-7/91 1'..-.---. ORINDA ,0(0 Fr(j Overhill Q ~5', -j , ~ ;~: <.J;', ~ \" ;;; 'r \.J >. '" o u "" \. ~ ;: ,n " Central Contra Costa Sanitary District ,. en m , ~ >- W ---l ---l <( > >- CL CL <( I 0:: W Q Q :::> Los Arabis Dr EI - I I - O\t>-BlO --.... PROJECT AREA / LA FA YETTE ~ N ~ --.... --.... 0 --.... L.._ --.... 4 8 .. J FEET --.... ---.... BLvD .... ATTACHMENT KNOX DRIVE SEWER REPLACEMENT DP 4602 1 ATTACHMENT 2 COST ESTIMATE Construction: Directional Drilling by Underground Construction Co. HOPE Sewer Pipe Paving/Slurry Seal/Restoration House Plumbing Relocations Contingency (18%) $70,700 3,500 4,500 6,000 15,300 SUBTOTAL $100,000 Construction Management: Project Management Inspectionl Administration $ 5 ,000 18,000 SUBTOTAL $23,000 Services During Construction: Engineering Survey Legal Community Relations Collection System Operations Record Drawings Field Office Support Permit $ 3,500 2,000 500 1 ,000 1,500 1 ,000 500 2,000 SUBTOTAL $12,000 Planning/Design/Easement Acquisition (Costs incurred to date) $92,000 TOTAL PROJECT COST FUNDS ALLOCATED TO DATE $227,000 $93,000 ALLOCATION REQUIRED TO COMPLETE PROJECT $134,000 C:\WP8OlSW ANSONICOST.EST -----r----.-------------------- ATTACHMENT 3 PROJECT FUNDING SUMMARY FOR THE PERIOD 03/10/95 THROUGH 04/09/95 SEWER CONSTRUCTION FUND BALANCE AS OF 02/28/95** $68,300,000 MINUS UNSPENT PRIOR ALLOCATIONS (39,700,000) PLUS DEPENDABLE CURRENT YEAR REVENUE (1/95 THROUGH 6/95) 3,600,000 $32,200,000 $32,200,000 > $134,000 (ALLOCATION REQUIRED) **Balance includes the unspent proceeds of the 1994 Capital Tax and Revenue antici- pation Notes (TRANs), and the 1994 Revenue Installment Certificates (COPs). Out- standing debt as of 3/31/95 is projected to be $35,737,334 I -----.---..------- .-----..-.--..-. PAGE OF 2 NO. 7. PERSONNEL a. SUBJECT DATE March 6, 1995 AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ENTER INTO AN AGREEMENT WITH JERRY LEW & ASSOCIATES FOR $33,500. TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY INITIATING DEPT./DIV. Cathryn Freitas, Human Resources Manager Administrative/Human Resources ISSUE: Board approval is required for professional consultant agreements exceeding $25,000 that are funded from the Operations and Maintenance Budget. BACKGROUND: As the District downsizes and continues its efforts to maximize efficiency, productivity, and cost-savings, employees are being asked to work together in different ways. In order to enhance these new working arrangements, staff is recommending all District employees participate in Cultural Diversity Training. Specifically, the goal of Cultural Diversity Training is to increase the skills, knowledge, and awareness of District employees so they can work together more effectively within a diverse workforce. The training is designed to provide participants with a better understanding of the following: 1. What culture is and how culture influences us in the workplace; 2. The sources of cultural conflict and ways to deal with it; 3. Stereotyping and how to avoid problems associated with stereotyping; and 4. Barriers to effective cross-cultural communication and tools to communicate m.:>re effectively. The individual chosen as a trainer is Mr. Jerry Lew of Lew and Associates. He is a nationally- known trainer, having previously been in charge of corporate diversity for Levi-Strauss and Kaiser-Permanente. In addition to his consulting business, Mr. Lew is on the faculty at San Francisco State University teaching in its Multi-Cultural Diversity Program. Mr. Lew was interviewed based on excellent references from other public and private sector individuals. Prior to requesting Board approval, staff had Mr. Lew meet with a focus group of nine employees to ascertain the culture and needs of the District. He subsequently was interviewed by the Management Team. Finally, he presented an all-day pilot program to a cross-section of the District, including the Affirmative Action Committee, Management Team, REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ INITIATING DEPT./DIV. 1302A-7/91 CRF SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ENTER INTO AN AGREEMENT WITH JERRY LEW & ASSOCIATES FOR $33.500. PAGE 2 OF 2 DATE March 6. 1995 and two additional employee representatives from each Department. Uniformly. the training was rated as outstanding and useful by the participants. The total cost of the training for the pilot program. management/supervisor orientation. and delivery of twelve seven-hour training sessions is $33.500. In order for all the employees to have the same communication tools and the training to have the most impact. all District employees will be required to attend. This is part of the District's on-going training efforts. An evaluation and consideration of any follow-up activities will be done at the conclusion of the training. RECOMMENDATION: Authorize the General Manager-Chief Engineer to enter into an agreement with Jerry Lew and Associates in the amount of $33.500 for the purpose of Cultural Diversity Training. 1302B-7/91