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HomeMy WebLinkAboutAGENDA BACKUP 01-17-95 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETING OF January 17, 1995 NO. SUBJECT 3. CONSENT CALENDAR a. DATEJanuary 6, 1995 AUTHORIZATION FOR P.A. 95-2 (ALAMO) AND P.A. 95-3 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY INITIATING DEPTJDIV. Dennis Hall, Associate En ineer t.llnfrastructure Div. Parcel Area Owner/Address Remarks Lead No. Parcel No. & Acreage Agency 95-2 Alamo Chi-Hwan Oh Existing house with a CCCSD (77 E5) 173 S. Via Lucia failing septic system; Alamo, CA 94507 must connect to the 198-120-012 (O.55Ac.) public sewer system. Project is exempt from CEOA 95-3 Danville Frank Terzuoli Property owner plans CCCSD (78D5) 156 Ridge Road to construct one Danville, CA single family home on his property. Project is exempt from CEOA. Recommendation: Authorize P.A. 95-2 and 95-3 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-7/91 DH JSM RAB INITIATING DEPTJDIV. ~IJ dw (Iw _~4 999 ::t::::::tttt:fff:.: r:t:::::rii~::~::i:i~::~:mi~:::;::i::~::~:~::~::~::fut:r:::ftmr:}::.:.. 30 60 10 ~ ROAD PROPOSED ANNEXATION P .A. 95-3 -"1"'''--- " P.A. 95-2 / Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF BOARD MEETING OF January 17, 1995 NO. 3. CONSENT CALENDAR b. SUBJECT DATE January 6, 1995 AUTHORIZE THE ATTENDANCE OF ALAN R. GRIEB AT A FIVE-DAY TRAINING PROGRAM IN IRVINE, CALIFORNIA, FOR A TOTAL COST OF $3,500 TYPE OF ACTION AUTHORIZE ATTENDANCE SUBMITTED-"V Id SKI" k Hona . Imcza Senior Engineer INITIATING DEPT./DIV. Engineering Departmentl Plant Engineering Division ISSUE: Approval by the Board of Directors is required for unbudgeted training if the expense will exceed $500. BACKGROUND: Alan R. Grieb, Associate Engineer, is responsible for treatment plant process control programming duties. Wonderware Corporation's Intouch Man-Machine Interface (MMI) system was provided as the local control panel for the plant operator to monitor and control the standby power system, part of the Standby Power Facility Project which was constructed in 1994. Wonderware was also used for the MMI on the Filter Plant Rehabilitation Project and will be used for the MMI on the recently awarded UV Disinfection Facilities Project. As modifications have been made to the standby power system, it has become necessary to modify some of the Wonderware graphic screens provided. Further modifications will be necessary and additional graphic screens required to interface the Standby Power Facility with the Cogeneration Project, currently under construction. Training is required to enable District staff to make required modifications and troubleshoot the MMI systems, rather than depend on the services of consultants. Mr. Grieb is the appropriate person to receive the training based on his control programming responsibilities. Wonderware Corporation offers a five-day training program that will provide Mr. Grieb with the knowledge to develop MMI systems for industrial and process applications. This course is offered in Irvine, California, on February 6 through 10, 1995, at a cost of $2,500. The total cost for tuition, travel, meals, and expenses would not exceed $3,500. The need for the training was identified after the Standby Power Facility construction contract budget was established; however, adequate funds are available in the project budget to cover the anticipated training expenses. No additional funds are being requested. RECOMMENDATION: Authorize the attendance of Alan R. Grieb, Associate Engineer, at the five- day Wonderware training program to be held in Irvine, California, from February 6 through 10, 1995, at a total cost not to exceed $3,500. REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB INITIATI.N~:r 1302A-7/91 RSK Wil) WEB rr& -'-' Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF January 17, 1995 NO. 5. SUBJECT DATE SOLIP WASTE a. January 13, 1995 CONSIDER APPROVAL OF OPTION FOR A LONG- TERM AGREEMENT WITH WASTE MANAGEMENT OF ALAMEDA COUNTY FOR DISPOSAL AT THE ALTAMONT LANDFILL TYPE OF ACTION CONSIDER OPTION SUBMITTED BY INITIATING DEPT.IDIV. Kent Aim District Counsel Administrative ISSUE: Consider approval by the Board of Directors of an option for a long-term agreement with Waste Management of Alameda County for disposal at the Altamont Landfill to provide a disposal alternative for use by proposers on the Central Contra Costa Solid Waste Authority (CCCSWA) Request for Proposal (RFP). BACKGROUND: In October, 1994, Valley Waste Management began disposing the District's waste at the Altamont Landfill in Alameda County resulting in a 20 percent reduction in garbage rates. The District's waste will be disposed at the Altamont Landfill through February 1996, when the current franchise agreement with Valley Waste Management expires. A long-term disposal agreement for the District with Waste Management of Alameda County to dispose of its waste for an eight (8) year term (with two (2) one (1) year extension options) beginning March, 1996 has been negotiated. The agreement is a detailed commercial document exceeding 50 pages in length, including attachments. A few of the terms still are subject to negotiation at the time of the preparation of this position paper. A report on the terms and resolution of these remaining issues will be provided at the Board meeting. If these issues are not successfully resolved, staff will provide a report on other potential options. The proposed Agreement provides that the tipping fee at the landfill is $1 8/ton for the life of the agreement, adjusted annually by reference to the San Francisco Bay Area and All Urban Consumer's Index. This tipping fee, coupled with current government fees of $14.79/ton equals a total disposal rate of $32.79/ton. Increases or decreases in governmental fees will be reflected through adjustments to tipping fee during the term of the agreement. On November 22, 1994, the Central Contra Costa Solid Waste Authority issued a Request for Proposal for solid waste collection, transfer, and disposal on behalf of the City of Walnut Creek and the Central Contra Costa Sanitary District. The disposal agreement and its terms can be made available to any solid waste collection company for inclusion in its bid. In this way, the Authority has attempted to create a ceiling on future disposal costs. Once the INITIAT'KI:fi.V. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1302A-7/91 KLA PM SUBJECT CONSIDER APPROVAL OF OPTION FOR A LONG- TERM AGREEMENT WITH WASTE MANAGEMENT OF ALAMEDA COUNTY FOR DISPOSAL AT THE AL T AMONT LANDFILL POSiITION.PAPER 2 2 PAGE DATE OF January 13, 1995 Authority selects its solid waste collector through the RFP process, then the District may choose to exercise this option to enter into the long-term agreement for disposal at Altamont if this disposal option is the least cost alternative for the CCCSWA collection franchise. However, the District is not obligated to enter into the long-term agreement (exercise the option) if during the competitively bid process a better disposal proposal is incorporated into the winning bid. There is no financial obligation to the District of approving this option for a long-term disposal agreement. It is contemplated that the District will ultimately assign its interests under the agreement to the Authority, in the event the option is to be exercised. RECOMMENDATIONS: Approve the option and authorize execution by the General Manager- Chief Engineer for the long-term disposal agreement with Waste Management of Alameda County for solid waste disposal at Altamont Landfill, or consider other options. 1302B-7/91 ADS/Admin #41Ah:amont.PP Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF January 17, 1 995 NO. 6. ENGINEERING a. SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT FOR $130,000 TO THE CH2M HILL AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES ON THE HEADWORKS FACILITIES IMPROVEMENT PROJECT (DP 20069) DATE January 11, 1995 TYPE OF ACTION AUTHORIZE AGREEMENT AMENDMENT SUBMITTEQ..ElY Id SKI' k Hona . Imcza Senior Engineer INITIATING DEPT./DIV. Engineering Department! Plant Engineering Division ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute an amendment to an existing professional services agreement in an amount greater than $50,000. BACKGROUND: On June 4, 1992, the Board of Directors authorized a professional services agreement to be executed with CH2M Hill for construction management services on the Headworks Facilities Improvement Project with a cost ceiling of $1,175,000. These services included the daily administration of the construction contract, coordination with the contractor and plant personnel, and general construction management and administration duties (including inspection of the contractor's work). The cost ceiling was predicated on the contractor completing the contract work in October 1 994 with field office work being finalized by mid- November 1994. In addition, it was assumed that the construction project manager would be on-site approximately half time, and the staff would require a minimum amount of overtime. This project has been under construction for two and one-half years. Adverse weather conditions at the start of construction, a teamster strike, and the additional contract time needed to deal with construction problems that develop in a project of this duration, complexity, and cost have resulted in a projected contract completion date which is three and one-half months beyond that projected at the beginning of construction. The protracted contract completion date will require use of the CH2M Hill staff for an additional four-month period beyond the current agreement. The staff is required to inspect the contractor's work and monitor completion of punch list and site restoration activities, as well as negotiate and process the outstanding extra work requests. A cost-reimbursement amendment with a cost ceiling of $130,000 has been negotiated with CH2M Hill to provide the necessary construction management services for the additional four- month period. Continued use of the current consultant staff is necessary to complete the construction contract due to CH2M Hill's detailed job knowledge and overall good performance to date. Sufficient funds are available in the project budget to cover the additional consultant expense. No additional funds are required. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an amendment in the amount of $130,000 to the existing CH2M Hill agreement for construction management services on the Headworks Facilities Improvement Project. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATI,NG D~L W ~ r6 {)ffi. ~. 1302A-7/91 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETING OF January 17, 1995 NO. 6. ENGINEERING b. SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS WITH ROSSMOOR MUTUALS, THE GOLDEN RAIN FOUNDATION AND UDC HOMES, INC. REGARDING ROSSMOOR SEWERS AND FEES; ADOPT A RESOLUTION AUTHORIZING EXECUTION OF SAID AGREEMENTS DATE January 11, 1995 TYPE OF ACTION AUTHORIZE EXECUTION ADOPT RESOLUTION SUBMITTED BY Jay McCoy, Infrastructure Div. Mgr. INITIATING DEPT.lDIV. Engineering Dept./lnfrastructure Division ISSUE: Agreements are needed between the District and the non-profit mutual benefit corporations (mutuals) in the community of Rossmoor, the Golden Rain Foundation (GRF), and UDC Homes, Inc. to resolve certain issues and disputes regarding design and construction standards for Rossmoor sewers, the construction of sanitary sewer systems, the upgrading of existing sanitary sewer systems in Rossmoor, the subsequent takeover of these systems by the District for operation and maintenance, and the payment of fees including past and current connection fees to the District. BACKGROUND: At its meeting on February 18, 1993, the District's Board of Directors, authorized the General Manager-Chief Engineer to execute Phase I Agreements with the mutuals and GRF. The work in Phase I included the completion of an evaluation study of Rossmoor sewers and the preparation of Phase II agreements which deal with upgrading existing sewers and the formal takeover of these existing sewers by the District. Phase II agreements have been prepared and negotiated and the Agreements are ready for execution. One base agreement has been prepared for each of the thirteen mutuals and GRF to sign. Highlights of the Agreement include: . All parties agree to end all disputes regarding the Rossmoor sanitary sewer system and the 1963 Rossmoor Sewer Agreement, the 1965 supplemental agreement, and any amendments thereto. . Certain main sewers in Rossmoor were not constructed to public sewer standards but will be upgraded over a ten year period by the District and will be accepted by the District for operation and maintenance after being upgraded. . The improvements to upgrade the existing sewers will be financed from two sources. · First, $1,200 of the Capital Improvement Fees collected by the District from UDC Homes, Inc. (the current successor to the original RE~EWEDANDRECOMMENDEDFORBOARDAcnON INITIATING DEPT./DIV. h(/f~ fllrf (tfl 1302A-7/91 JSM RAB KLA SU8JE~UTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS WITH ROSSMOOR MUTUALS, THE GOLDEN RAIN FOUNDATION AND UDC HOMES, INC. REGARDING ROSSMOOR SEWERS AND FEES; ADOPT A RESOLUTION AUTHORIZING EXECUTION OF SAID AGREEMENTS. PAGE 2 OF 3 DATE January 11, 1995 developer, Rossmoor Corporation) for the connection of each residential unit in Rossmoor made after November, 1989 until termination of this agreement will be allocated to a special Rossmoor Sewer Improvement Account. Based on current UDC plans, this will amount to approximately $800,000. · Second, 20% of the sewer service charges paid by the owners in Rossmoor (commencing in fiscal year 1993-94) will be allocated to the special Rossmoor Sewer Improvement Account. This is expected to amount to approximately $3,100,000 over the next ten years. · The agreement is for ten years. Provisions have been made for extension of this agreement beyond ten years if the main sanitary sewer system improvements have not been completed. If all work under the agreement is completed prior to ten years, any remaining money will be transferred to the District's Sewer Construction Fund and General Funds as appropriate. · The District will prepare all necessary easement documents. Additionally, staff has negotiated a similar agreement with UDC Homes, Inc. Highlights of this agreement are: . The District and UDC Homes, Inc. agree to eliminate all disputes regarding the Rossmoor sanitary sewer system and the 1 963 Rossmoor Sewer Agreement, the 1965 Supplemental Agreement and amendments thereof. The District and UDC Homes, Inc. also settled all disputes concerning prior connection fees and the amounts to be paid for future connection fees. . The financing of the improvements for upgrading the existing Rossmoor sewers will be as described above. . UDC Homes, Inc. will construct all new sanitary sewer systems in accordance with applicable District standards. . UDC Homes, Inc. will pay the current fees and future increases in fees for connection of new buildings to the District's sewer system. 13028-7/91 SUBJE9(UTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS WITH ROSSMOOR MUTUALS, THE GOLDEN RAIN FOUNDATION AND UDC HOMES, INC. REGARDING ROSSMOOR SEWERS AND FEES; ADOPT A RESOLUTION AUTHORIZING EXECUTION OF SAID AGREEMENTS. PAGE 3 OF 3 DATE January 11, 1995 The proposed agreements resolve issues and disputes that have existed for over thirty years and are the results of over two years of negotiations. Staff believes that the agreements represent a reasonable compromise as to the issues under dispute and presents them to the Board for favorable consideration. At the last Board meeting on January 5, an issue was raised regarding UDC Homes, Inco's financial problems. Staff is in the process of determining how these financial problems might impact the proposed agreements. These problems may result in UDC being unable or unwilling to sign an agreement. Staff desires the authorization to execute the necessary agreements to provide the best opportunity to minimize the impact of the financial problems on the conclusion of the over two years of negotiations. If noteworthy issues arise that impact the execution of the agreements, staff will ad.vise the Board at a future Board meeting. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute agreements with the Rossmoor Mutuals, GRF and UDC Homes, Inc. regarding Rossmoor sewers and fees. Adopt a resolution authorizing execution of said agreements. 13028-7/91 [' Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF January 17, 1995 NO. 6. ENGINEERING c. DATE SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ALLOCATE FUNDS FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT FOR DESIGN OF THE BANCROFT ROAD SEWER RENOVATION PROJECT, DP 5048 TYPE OF ACTION AUTHORIZE ALLOCATION SUBMITTED BY INITIATING DEPT./DIV. Rey Limjoco, Assistant Engineer Engineering Dept./lnfrastructure Div. ISSUE: Board approval is required for allocations from the Collection System Program Contingency Account over $25,000. BACKGROUND: As part of the ongoing collection system corrosion evaluation of large diameter reinforced concrete pipe (RCP), it was determined via TV inspection that about 1,865 linear feet of 24-inch diameter trunk sewer along Bancroft Road in the cities of Walnut Creek and Concord between BART and the old Southern Pacific right-of-way is in an advanced state of corrosion. Further pipe inspection indicated that up to 60 percent of the existing pipe wall has deteriorated. Since the wall of a 24-inch RCP is only 2.5 inches thick, there is an immediate need for renovation to avoid possible collapse of the pipe. Staff has determined that a no-dig technology known as cured-in-place lining is the appropriate repair technology. The design and preparation of plans and specification will be done by District staff. The design work is expected to be complete by early spring of 1995. The project will be bid and construction is scheduled for completion by spring of 1995. In addition, an investigation is underway to determine the cause of corrosion. Source Control is assisting in this determination. This project was not included in the 1994-95 Capital Improvement Budget (CIB). Therefore funds for this project must be allocated from the Collection System Program Contingency Account. The General Manager-Chief Engineer has previously allocated $25,000to allow staff to begin work on this project. An additional allocation of $30,000 is needed to complete the design of the repair method. The total project cost is estimated to be $700,000. RECOMMENDATION: Authorize the General Manager-Chief Engineer to allocate $30,000from the Collection System Contingency Account for design of the Bancroft Road Sewer Renovation Project, DP 5048. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ #/1 f@ INITIATING DEPT./DIV. 1302A-7/91 RIL TJP JSM RAB -----r PAGE OF 1 NO 6. ENGINEERING d. ACCEPT THE CONTRACT WORK FOR THE PLEASANT HILL RELIEF INTERCEPTOR (D.P. 4879) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION DATE January 11, 1995 SUBJECT TYPE OF ACTION ACCEPT CONTRACT WORK SUBMIT..I.[;D B'( .. cnarles Canepa, Assistant Engmeer II~JU1ATING DEP.T 01'10 Ie . 0'" ; t:ngmeenng epartment onstructlon IVISlon ISSUE: Construction has been completed on Phases 1 and 2 of the Pleasant Hill Relief Interceptor (D.P. 4879) and the work is now ready for acceptance. BACKGROUND: The Pleasant Hill Interceptor Project is a multiphase program required to accommodate the future A-line Relief Interceptor and address capacity problems in the trunk sewers in the City of Pleasant Hill. Phases 1 and 2 of the project included construction of approximately 5,750 feet of 102-inch diameter pipe, 520 feet of 11 foot by 19 foot reinforced concrete box sewer under Grayson Creek, two major highway tunnel crossings (78- and 54-inches), a 1,150 foot microtunnel (54-inch pipe) in Contra Costa Boulevard, eight major junction structures, 2,930 feet of 18-inch and 5,980 feet of 24-inch recycled water pipeline, 150 feet of 8-inch potable water main on Contra Costa Boulevard and miscellaneous piping at the treatment plant headworks. The construction work included crossing Buchanan Fields Golf Course, diversion of Grayson Creek during construction, construction within the Buchanan Fields Airport restricted zones, and construction through Contra Costa Boulevard and Chilpancingo. All the necessary permits, agreements, and regulatory requirements for the project have been met, including all the requirements in the construction access and right- of-way documents. Additional information on the project is given on page CS-23 of the 1994-95 Capital Improvement Budget. On October 21, 1993, the Board authorized the award of a contract to Ranger Pipeline, Inc., to construct the project. Notice to Proceed was issued on January 3, 1994. The contract completion date was January 3, 1995. The contract work was substantially completed on December 15, 1994 and the new sewer was under full operation as of that date. The remaining work consists of minor punch list items which do not affect the project acceptance. The total authorized budget for the project, including the cost of engineering design, consultant services, District forces, testing services, etc., is $19,228,000. A detailed accounting of the project cost will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDATION: Accept the contract work for construction of the Pleasant Hill Relief Interceptor Project (D.P. 4879) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION HT pI~ ; JSM rrt(l INITIATING DEPT.iDlV. ? em- CAG RAB Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF January 17, 1995 NO. 7. TREATMENT PLANT a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH JB SYSTEMS FOR A REPLACEMENT COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM DATE Januar 12 1995 TYPE OF ACTION SUBJECT AUTHORIZE CONTRACT SUBMITTED BY John C. Pearl, Plant Maintenance Division Mana er INITIATING DEPT.lDIV. Plant Operations/Maintenance ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute capital budget professional and contract services agreements on capital improvement projects for more than $50,000. BACKGROUND: In 1991, the District completed a Management Information Systems (MIS) master plan, which became the basis for the project to upgrade the District's computing/information systems. This project is described on page GI-24 of the Fiscal Year 1994-95 Capital Improvement Budget (CIB). Phase II of the project includes the replacement of the present Computerized Maintenance Management System (CMMS) as part of the District's overall upgrade effort. In Phase I of the District's MIS project, an IBM A/S 400 computer system and HTE software systems were purchased that provide computer support for the accounting, personnel, purchasing, and permit systems. A District-wide network was also installed to provide access to the new computer system. The District's present CMMS, called "Plant and Equipment Maintenance" (PEM), operates on the old ADDS computer system, which was formerly used for the District's accounting and purchasing systems. It is not possible to move the existing PEM CMMS to the A/S 400 because it uses a different operating system. The PEM application is also obsolete and is not being supported by the vendor. Maintenance Division personnel have reviewed numerous systems finding three CMMS systems that will operate on the new A/S 400 utilizing the local area network. They have selected "Mainsaver," supplied by JB Systems, located in Woodland Hills, California. This system, which is specifically designed to support the maintenance function, is installed at over 1,500 locations across the country. Mainsaver was the system of choice at the Metropolitan Water Reclamation District of Greater Chicago, where it has been running successfully since 1989 and is also in use at several other water and wastewater facilities. Mainsaver is well supported with software upgrades issued annually and has an active user group that meets once a year in California. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON SUBJECT 1:11111111111111111111111.::.: AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE. A CONTRACT WITH JB SYSTEMS FOR A REPLACEMENT COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM PAGE 2 OF 2 DATE January 12, 1995 The proposed contract for $63,778 covers the cost of the Mainsaver software modules, installation assistance, data conversion, bar code equipment, nine days of on-site training, and the first annual software support fee, which includes the annual software upgrade. This is within the budget included in the CIB for this phase of the MIS project. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with JB Systems for $63,778 for the purchase of Mainsaver software and installation support for the District's Computerized Maintenance Management System. 1302B-7/91 ____._.u._.._---, ..__n. ....._.. .