HomeMy WebLinkAboutAGENDA BACKUP 07-20-95
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
BOARD MEETING OF
July 20, 1995
NO.
3. CONSENT CALENDAR e.
SUBJECT
DATE
July 11, 1995
AUTHORIZATION FOR P.A. 95-12 (ORINDA)
TO BE INCLUDED IN A FUTURE FORMAL
ANNEXATION TO THE DISTRICT
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT.lDIV.
Engineering Department/
Infrastructure Division
PARCEL
NO.
95-12
AREA
OWNER/ADDRESS
PARCEL NO. & ACREAGE
REMARKS
LEAD
AGENCY
CCCSD
Orinda
(69C4)
Stanley J. Casper
9 Las Piedras
Orinda, CA 94563
265-152-004 (0.6 AC.)
Existing house with a
failing septic system;
must connect to the
public sewer system.
Project is exempt from
CEOA.
RECOMMENDATION: Authorize P.A. 95-12 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PROPOSED ANNEXATION
P.A. 95-12
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 1
BOARD MEETING OF
July 20, 1995
NO.
3. CONSENT CALENDAR f.
DATE
July 6, 1995
SUBJECT
AUTHORIZE ATTENDANCE OF BHUPINDER S. DHALIWAL AT THE
AUGUST 2 AND 3, 1995, US EPA NATIONAL WORKSHOP HELD
IN McLEAN, VIRGINIA, AT A COST OF $1,500
TYPE OF ACTION
AUTHORIZE
ATTENDANCE
SUBMITTED BY
Charles W. Batts
Plant 0 erations Department Mana er
INITIATING DEPT.lDIV.
Plant Operations Department
ISSUE: Approval by the Board of Directors is required for unbudgeted travel if the expense will
exceed $500 or if the travel is out of state.
BACKGROUND: The United States Environmental Protection Agency's (US EPA) Office of
Wastewater Management has recently announced it is holding a two-day national workshop to
discuss the issue of determining compliance with Water Quality-Based Effluent Limitations below
quantification in the absence of promulgated Minimum Levels (MLs). This issue has developed due
to the March, 1994 publication of the US EPA draft policy entitled National Guidance for
Permittina. Monitorina and Enforcement of Water Qualitv-Based Effluent Limitations Set Below
Analvtical Detection/Quantification Levels. This draft policy recommends certain thresholds for
determining compliance with National Pollutant Discharge Elimination System permit limitations.
The District contends that these proposed thresholds are inappropriate and could result in
dischargers being held in non-compliance with their permits based on questionable interpretation
of laboratory compliance data. Many dischargers, including the District, have highlighted the flaws
of the proposed policy; the US EPA has responded by setting up a workshop to receive further
input and discussion of technical merits of the existing and the proposed compliance levels. Mr.
Bhupinder S. Dhaliwal, Laboratory Superintendent, and other laboratory personnel recently
submitted data analyses that will be discussed at this workshop.
It would be to the District's benefit for Mr. Bhupinder Dhaliwal to take part in the discussions and
to present his report at this workshop. Due to the late notice of this workshop, attendance was
not anticipated at the time the training budget was completed; therefore, Staff requests permission
to overexpend the Plant Operations Department budget by the amount of this authorization.
The total cost of this workshop would be $1,500 for travel, lodging, and meals.
RECOMMENDATION: Authorize the attendance of Bhupinder S. Dhaliwal, Laboratory
Superintendent, at the US EPA workshop in McLean, Virginia on August 2 and 3, 1995, at a cost
of $1,500.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
1
BOARD MEETING OF
July 20, 1995
NO.
3. CONSENT CALENDAR g.
DATE
July 17, 1995
SUBJECT
AUTHORIZE THE ATTENDANCE OF LYNNE B. PUTNAM,
SENIOR ENGINEER, AT THE OCTOBER 22-23, 1995,
WEF ANNUAL CONFERENCE IN MIAMI BEACH, FLORIDA
AT A COST OF $1,200
TYPE OF ACTION
AUTHORIZE ATTENDANCE
AT CONFERENCE IN
MIAMI BEACH, FLORIDA
SUBMITTED BY INITIATING DEPT./DIV.
Douglas J. Craig, Planning Division Manager Planning Division, Engineering Department
ISSUE: Approval by the Board of Directors is required for travel outside of California or if the
expense will exceed $500.
BACKGROUND: Lynne B. Putnam, Senior Engineer in the Planning Division, is a member of the
WEF Disinfection Committee and is chair of the Disinfection Specialty Conference to be held
in March 1996. As chair of the specialty conference, it is important that Lynne attend the
Specialty Conference Committee, the Disinfection Committee, and the Disinfection Conference
Committee meetings which will be held during the WEF Conference on Sunday, October 22.
Lynne became involved in the Disinfection Committee while she was project manager of the
District's Disinfection study. This study recommended the UV project. The conference will
present state-of-the-art information on UV technology.
Lynne is also a co-author of a paper on recycled water which will be presented by Jim Coe on
Monday, October 23, and would like to attend that session as well. Attendance of the
committee meetings was not anticipated at the time the training budget was completed;
therefore, staff requests permission to overexpend the Planning Division account by the amount
of this authorization.
RECOMMENDATIONS: Authorize the attendance of Lynne B. Putnam, Senior Engineer for the
Planning Division, atthe October 22-23, 1995, WEF annual conference in Miami Beach, Florida,
at a cost of $1,200.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
IN'lfDEe:-
1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 1
BOARD MEETING OF
July 20, 1995
NO.
3. CONSENT CALENDAR h.
DjOly 14, 1995
SUBJECT
AUTHORIZE EXTENDED LEAVE OF ABSENCE WITHOUT PAY FOR
TIMOTHY J. ROSS, ASSISTANT ENGINEER, FOR ONE YEAR TO
COMPLETE MASTERS PROGRAM
TYPE OF ACTION
AUTHORIZE LEAVE OF
ABSENCE WITHOUT PAY
SUBMITTED BY
William E. Brennan,
Plant Engineering Division Manager
INITIATING DEPT./DIV.
Engineering Department/
Plant Engineering Division
ISSUE: Board approval is required for an employee Leave of Absence Without Pay for longer than
thirty days.
BACKGROUND: Timothy J. Ross, Assistant Engineer, has been a District employee since June,
1992. Mr. Ross has been active in professional development since his arrival. He has written and
delivered presentations to professional associations, taken graduate courses at U.C. Davis and U.C.
Berkeley, and most recently, taken the Civil Engineering Professional Engineer's examination. Mr.
Ross has performed well while working on a variety of projects. He has requested a Leave of
Absence Without Pay from August 1, 1995, through August 16, 1996, to pursue an Environmental
Engineering Masters Degree at Washington State University. During this Leave of Absence Without
Pay, the District will also interrupt payment of his benefits.
It is in the District's interest to allow Mr. Ross the opportunity to obtain an advanced degree, which
is directly related to his current work, and return to the District. Upon completion of the Masters
Program, the District will be gaining back an employee with improved design skills and treatment
knowledge, at virtually no cost, who is already familiar with the plant, personnel, and operating
procedures. During his absence, the District will use outside services to assist with his workload.
RECOMMENDATION: Authorize a Leave of Absence Without Pay for Timothy J. Ross, Assistant
Engineer, effective August 2, 1995, through August 16, 1996.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI,NG DEPT./DIV.
1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
3
POSITION PAPER
BOARD MEETING OF
July 20, 1995
NO.
5.
SUBJECT
DATE
ADMINISTRATIVE a.
July 17, 1995
CONSIDER ADOPTION OF RESOLUTION STARTING DISTRICT
BOARD MEETINGS AT AN EARLIER TIME AND REVISING
AGENDA FORMAT OF DISTRICT BOARD MEETINGS
TYPE OF ACTION
Change Board Meeting
Time and Agenda Format
SUBMITTED BY
INITIATING DEPT./DIV.
Joyce E. Murphy,
Secretary of the District
Administrative
ISSUE: The Board wishes to consider changing the starting time of the District Board
Meetings. The noticing requirement of the Ralph M. Brown Act provides that an ordinance,
resolution, or bylaws may be adopted by the Board of Directors establishing the time and place
of regular meetings.
BACKGROUND: At the July 6, 1995 Board Meeting, staff was requested to prepare a
resolution rescheduling District Board Meetings for earlier in the day. In reviewing alternatives,
consideration was given to accommodation of public input at Board meetings, efficiency of the
District, and individual circumstances of Board Members. In order to promote the smooth and
efficient conduct of District business while taking into consideration the needs of the public and
the situation of Board Members, the following changes are put forth for consideration.
1) Begin regularly scheduled District Board Meetings at 2:00 p.m.
2) Revise the order of business at District Board Meetings to move staff and Board
report items to the point on the agenda immediately following "Hearinas" and
"Bids and Awards" and preceding other position papers. This would allow
sufficient time for discussion of lengthy report items.
3) Calendar a routine adjournment time of no later than 6:00 p.m., and only exceed
that time by a majority vote of the Board. Items not discussed or acted upon
would be held over.
A resolution has been drafted incorporating these changes and is now offered to the Board for
consideration.
RECOMMENDATION: Consider adoption of the attached resolution fixing the time of
regularly scheduled District Board Meetings from 2:00 p.m. to no later than 6:00 p.m. on the
first and third Thursdays of each month and revising the District Board Meeting agenda format.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
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INITIATING DEPT.lDIV.
RESOLUTION NO. 95-
RESOLUTION FIXING THE TIME OF REGULARLY SCHEDULED DISTRICT BOARD MEETINGS
AND REVISING THE DISTRICT BOARD MEETING AGENDA FORMAT
WHEREAS, the Ralph M. Brown Act (Open Meeting Requirements) and the Central Contra Costa
Sanitary District Code provide that the time of regularly scheduled District Board Meetings be
established by resolution; and
WHEREAS, the time of District Board Meetings may be changed from time to time as necessary
by resolution of the Board of Directors to accommodate the interests of the public or the
District, or to suit Board Member scheduling requirements; and
WHEREAS, Ordinance No. 143, relating to order of business for District Board Meetings,
ordained that the order of business at District Board Meetings shall be established by resolution
of the Board of Directors and may be changed from time to time by resolution of the Board of
Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa
Sanitary District that the regularly scheduled Central Contra Costa Sanitary District Board
Meetings shall begin at 2:00 p.m. and adjourn no later than 6:00 p.m. on the first and third
Thursdays of each month; and
BE IT FURTHER RESOLVED that the scheduled adjournment time of no later than 6:00 p.m.
shall only be extended by a majority vote of the Board of Directors; and
BE IT FURTHER RESOLVED that if there is any need for modification to accommodate the needs
of the public or the scheduling requirements of any Board Member, any Board Member may
raise the issue at such time as the need arises; and
BE IT FURTHER RESOLVED that Resolution 95-030, Establishing a New Order of Business for
District Board Meetings, be amended and that henceforth until further resolve on this matter
the various items of business to be considered at each meeting of the Board of Directors shall
be grouped under the following agenda business headings and in the order listed:
ROLL CALL
PUBLIC COMMENTS
AWARDS AND COMMENDATIONS
CONSENT CALENDAR ~
MATTERS OF PUBLIC INTEREST
HEARINGS
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
BIDS AND AWARDS
REPORTS (AS LISTED)
SOLID WASTE
ADMINISTRATIVE
ENGINEERING
TREATMENT PLANT
COLLECTION SYSTEM
PERSONNEL
HUMAN RESOURCES
Resolution No. 95-
Page 2
REAL PROPERTY
LEGAL/LITIGATION
CORRESPONDENCE
APPROVAL OF MINUTES
APPROVAL OF EXPENDITURES
BUDGET AND FINANCE
EMERGENCY SITUATIONS REQUIRING BOARD ACTION
REPORTS (AS LISTED)
ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS
CLOSED SESSION
REPORTS OF DISCUSSIONS IN CLOSED SESSION
ADJOURNMENT
BE IT FURTHER RESOLVED that agenda business headings under which there are no matters
to be considered at a particular meeting may not appear on the agenda for that meeting; and
BE IT FURTHER RESOLVED that the Board of Directors may, at any meeting, consider any item
of business out of order; and
BE IT FURTHER RESOLVED that matters of significant public interest and hearings can be held
over to the end of the meeting or scheduled at a later time to accommodate public interest as
appropriate.
PASSED AND ADOPTED this 20th day of July 1995, by the Board of Directors of the Central
Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 2
BOARD MEETING OF
July 20, 1995
NO.
6. ENGINEERING a.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE A VOLUNTARY AGREEMENT WITH THE DEPART-
MENT OF TOXIC SUBSTANCES CONTROL FOR OVERSIGHT OF
TREATMENT PLANT SOIL REMEDIATION PROJECT, DP 7113
AT A COST NOT TO EXCEED $175,000
DATE
July 17, 1995
TYPE OF ACTION
SUBJECT
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Randy Schmidt, Associate Engineer
Engineering/Planning
ISSUE: Staffs from the District and the Department of Toxic Substances Control (DTSC) have
negotiated a final draft Voluntary Agreement for the oversight of soil removal activities in Basin
"A" South. Board authorization is required for General Manager-Chief Engineer to execute
agreements for more than $50,000.
BACKGROUND: Approximately 25 years ago, asphalt-like petroleum sludge from the Shell Oil
Martinez Refinery was disposed at the District treatment plant site. Soil contaminated with
Shell Oil material has been found in and around Basin "A" South and in the surcharge fill area
east of the aeration basins as shown in Attachment A. Some of this contaminated area will
be needed for secondary facilities expansion by 2005. After working for several months with
District staff, legal counsel, and Shell Oil, the DTSC concluded that the remediation could be
done under a Voluntary Agreement rather than in response to a Consent Order issued by DTSC
to force the remediation.
On June 15, 1995, both District and DTSC staff agreed on the final form of the Voluntary
Agreement. The Voluntary Agreement will require a Site Investigation Workplan which
includes the Baseline Risk Assessment, a Preliminary Removal Action Workplan, a Final
Removal Action Workplan, and a Final Removal Action Workplan Implementation Report. It is
anticipated that the remediation will be completed in 2001 at which time DTSC will issue a
notice that the remediation was done with appropriate agency oversight. The Notice of
Completion will protect the District from future regulatory action regarding the remediation.
The Voluntary Agreement is not the result of any pending enforcement action. The Voluntary
Agreement specifies the actions to be taken by the District and guarantees payment of DTSC's
oversight fees. DTSC will bill the District for actual costs incurred with an anticipated
maximum of $175,000. The estimated total cost of the project is approximately $3,000,000.
The actual cost of the project will depend on the selected method of remediating the
contaminated soil.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Voluntary
Agreement with the California Department of Toxic Substances Control for oversight of
contaminated soil clean-up at a cost not to exceed $175,000.
RE~EWEDANDRECOMMENDEDFOR80ARDAcnON
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1302A-7/91
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ATTACHMENT A
HXTENT OF CONTAMINATED SOIL
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 3
BOARD MEETING OF
July 20, 1995
NO.
6. ENGINEERING b.
SUBJECT
DATE
July 14, 1995
APPROVE PRINCIPLES OF AGREEMENT AS THE BASIS
FOR NEGOTIATING THE ZONE ONE RECYCLED WATER
PROJECT SPECIFIC AGREEMENT WITH THE CONTRA
COSTA WATER DISTRICT
TYPE OF ACTION
APPROVE
PRINCIPLES OF
AGREEMENT
SUBMITTED BY
James Coe, Associate Engineer
INITIATING DEPT./DIV.
Engineering/Planning
ISSUE: Staffs from the District and the Contra Costa Water District (CCWD) have negotiated
a draft Principles of Agreement (POA) for the Zone One Recycled Water Project Specific
Agreement. The CCWD Board of Directors adopted the draft POA on July 5, 1995. Board
approval of the draft POA is required.
BACKGROUND: The General Agreement for Recycled Water with CCWD was authorized by
the Board on October 6, 1994. Pursuant to the terms in the General Agreement, the Board
approved the Zone One (map attached) Business Plan on April 20, 1995. The CCWD Board
received the Zone One Business Plan and voted on June 21, 1995, to not participate in a joint
project. Staffs from both districts proceeded to develop a draft POA, which would result in
a Project Specific Agreement consistent with the terms of the General Agreement. The draft
POA has been approved by the CCWD Board.
The attached draft POA provides for the following:
. The District is authorized to purvey recycled water to CCWD customers in Zone One.
. The District may consider a request by CCWD to participate in the Zone One project at
a future date.
. CCWD may consider a request by the District to provide meter reading and customer
services.
. The District is solely responsible for financing, planning, design, construction, operation
and maintenance of the Zone One Project.
A Project Specific Agreement will be negotiated using this draft POA as a framework, which
will provide the District the necessary control and flexibility to develop and operate a
successful recycled water project.
RECOMMENDATION: Approve the Principles of Agreement as the basis for negotiating the
Zone One Recycled Water Project Specific Agreement with CCWD.
REWEWEDAND RECOMMENDED FOR BOARD AcnON
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INITIATING DEPT./DIV.
1302A-7/91
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CENTRAL CONTRA COSTA
SANITARY DISTRICT
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ZONE 1
RECYCLED WATER PROJECT
MARTI N EZ
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HILL
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5000
FEET
WALNUT
CREEK
CCWD-EBMUD boundary line
CCWD-Martinez Water District (MWO)
boundary line
Zone 1 boundary
- Transmission Mains
1 6 II Transmission Main Diameter
Central Contra Costa Sanitary District (CCCSD)
Contra Costa Water District (CCWD)
PRINCIPLES OF AGREEMENT FOR ZONE 1 RECYCLED WATER PROJECT
July 20, 1995
Preamble
The purpose of these Principles of Agreement is to provide a framework for CCWD and
CCCSD to develop a project specific agreement for the Zone 1 Recycled Water Project
which will provide recycled water for landscape irrigation. The project specific agreement
will be based on these principles as well as the General Agreement for Recycled Water
between Central Contra Costa Sanitary District and Contra Costa Water District dated
November 2, 1994.
Principles of Agreement
1 . CCCSD shall pursue a project in Zone 1, as described in the Zone 1
Business Plan dated April 1995, to provide recycled water to customers for
landscape irrigation.
2. CCWD shall not participate in the Zone 1 project at this time, but may
request CCCSD to be included in the project at a later date by the submittal
of a business plan.
3. CCWD shall grant recycled water purveyorship authority to CCCSD for Zone
1.
4. CCCSD shall own, maintain, and calibrate the customer recycled water
meters. CCWD may provide contract services for meter reading and billing
on the Zone 1 project upon the request of CCCSD.
5. CCCSD shall be responsible for planning, design and construction of the
project, including all facilities needed to deliver water to the customers.
6. CCCSD shall be responsible for all capital and operation and maintenance
funding for Zone 1.
7. CCCSD shall own all facilities and shall be responsible for obtaining all
permits to operate the system.
8. CCCSD shall be responsible for operating and maintaining the Zone 1
system.
9. CCCSD shall be responsible for recycled water quality, service quality, and
reliability.
10. CCCSD shall be responsible for insuring that the Zone 1 project conforms
with state and federal requirements for recycled water for landscape
irrigation.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION P
BOARD MEETING OF
July 20, 1995
NO.
6. ENGINEERING c.
SUBJECT
DATE
July 17, 1 995
ESTABLISH AUGUST 17, 1995, AS THE DATE FOR A
PUBLIC HEARING ON DISTRICT ANNEXATION 132
AS AMENDED BY THE LOCAL AGENCY FORMATION
COMMISSION (LAFCO)
TYPE OF ACTION
SET PUBLIC
HEARING
SUBMITTED BY
Dennis Hall
Associate Engineer
INITIATING DEPT./DIV.
Engineering Departmentl
Infrastructure Division
ISSUE: LAFCO has added three properties to the original ten properties that comprise District
Annexation 132. A public hearing must be held before this District can act upon the annexation
as amended.
BACKGROUND: The above-referenced annexation was sent to LAFCO as required to initiate
the formal annexation process. The original submittal was for 10 of 13 parcels which are
planned to be developed as Tract 7876. The three parcels added by LAFCO would complete
annexation of Tract 7876. This subdivision is the first to be processed under the Town of
Danville's Lawrence/Leema Road Specific Plan.
The original annexation and the added parcel to the west can be served from the District's
existing gravity sewers in Camino Tassajara. Service to the two eastern added parcels, where
1 2 homes are planned, could not be provided until and unless a phased pumping station
development plan is approved by the District for the remainder of the Specific Plan area. The
Town's conditions of approval for the subdivision preclude building on the two eastern added
parcels until a pumping station has been constructed.
As required by law, staff will notify all affected property owners at least 15 days prior to the
public hearing. The Notice of Hearing to the property owners of the added parcels will explain
the District's annexation, sewering, and pumping station requirements. Staff is negotiating
written agreements with the owners of the two eastern added parcels to acknowledge the
requirements and provide for detachment of the parcels from the District if a pumping station
development plan is not approved in the next two years.
Staff will make a presentation of the background and status of Lawrence/Leema Road Specific
Plan issues at the Board meeting. A Board field trip to the Specific Plan area will be scheduled
if members are interested.
RECOMMENDATION: Establish August 17, 1995, as the date for a public hearing to consider
the annexation of the territory contained within D.A. 132 as amended by LAFCO.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-7/91
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DISTRICT ANNEXATION 132
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