HomeMy WebLinkAboutAGENDA BACKUP 11-21-96
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Crentral Contra Costa Sanitary District
BOARD OF DIRECTORS
1IIIilllllllllllllllllllll1li:i:lllllil: BOARD MEE1lN~~ember 21, 1996
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Page 1 of 2
NO.
3.
CONSENT CALENDAR b.
DATE
November 12, 1996
TYPE OF ACTION
APPROVE QUITCLAIM OF SEWER EASEMENTS
SUBJECT
QUITCLAIM SEWER EASEMENTS LOCATED WITHIN THREE LOTS OF SUBDIVISION 7443 TO THE
PRESENT PROPERTY OWNERS, JOB 4109, PARCEL 2, DANVILLE AREA
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT tOIV
Engineering Department/Infrastructure Division
ISSUE: Leaning Oak Land Company, the developer of Subdivision 7443, has requested that the District
quitclaim the subject easements.
BACKGROUND: The subject easements were granted at no cost to this District in 1986 to provide for the
construction of the "off-site" sewer serving Subdivision 6651. The alignment of this "off-site" sewer was
chosen to fit with the future subdivision of the parcel of land it crossed. This parcel of land has now been
subdivided (Subdivision 7443), and the "off-site" sewer alignment interferes with the building sites of Lots 7,
9, and 10 of Subdivision 7443. The "off-site" sewer has been relocated to provide for the maximum use
of these lots, and new easements have been created. The existing sewer easement within these three lots
is no longer needed and may now be quitclaimed. Lots 9 and 10 are owned by the developer, and Lot 7
is now owned by Mr. and Mrs. Jay Jacobs. The District's quitclaim processing fee has been paid.
Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental
Quality Act (CECA) under District CECA Guidelines Section 18.6 since it involves a minor alteration in land-
use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this
project is exempt from CECA.
RECOMMENDATION: Approve Quitclaim Deeds to Leaning Oak Land Company, LLC, and to Jay Jacobs
and Linda Brenton Jacobs, Job 4109; authorize the President of the District Board of Directors and the
Secretary of the District to execute said Quitclaim Deeds; and authorize the Quitclaim Deeds to be recorded.
INITIATING DEPARTMENTtOIVlSlON
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QUITCLAIM SEWER EASEMENT
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~ Central Contra Costa Sanitary District
BOARD OF DIRECTORS Page 1 of 2
BOARD MEETING OF
November 21, 1996
NO.
3. CONSENT CALENDAR c.
DATE
November 12, 1996
TYPE OF ACTION
ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION
SUBJECT
ACCEPT CONTRACT WORK FOR THE MARTINEZ PUMPING STATION IMPROVEMENTS PROJECT
IDP 4922), AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
SUBMITTED BY
R. Klimczak, Senior Engineer
INITIATING DEPTIDIV
Engineering Department/Plant Engineering Division
ISSUE: Construction has been completed on the Martinez Pumping Station Improvements Project (DP 4922),
and the work is now ready for acceptance.
BACKGROUND: The Martinez Pumping Station is a critical link in the three pumping station system that
conveys wastewater from the city of Martinez to the District's wastewater treatment plant. The Martinez
Pumping Station Improvements Project included construction of a new 12 mgd pumping station and
rehabilitation of existing facilities. The work included construction of a new building, installation of five
pumps, piping, electrical and mechanical equipment and limited renovation of the existing buildings. In order
to increase reliability, and reduce long-term operation and maintenance costs, an extensive instrumentation
system was incorporated into the design of the pumping station. The project site is shown in Attachment
1. For additional information, please refer to the Fiscal Year 1995-96 Capital Improvement Budget (CIB),
pages CS-91 to CS-93.
The Board of Directors authorized award of a construction contract in the amount of $3,194,000 to Kaweah
Construction Company of Fresno, California, on December 1, 1994. The contractor was issued a Notice
to Proceed, effective January 23, 1995, with a required contract completion date of August 26, 1996. The
original completion date was subsequently extended to September 9, 1996, due to construction delays
caused by excessive rainfall. All work was substantially complete on October 16, 1996, with the remaining
work consisting of punch list items which do not affect project acceptance. Negotiations are currently in
progress to address the District's potential assessment of liquidated damages for late completion and the
contractor's various requests for additional compensation and contract time relative to extra work that has
been completed.
It is appropriate to accept the contract work at this time. The total authorized budget for this project is
$4,993,000. An accounting of the project costs will be provided to the Board at the time of project close
out.
RECOMMENDATION: Accept the contract work for the construction of the Martinez Pumping Station
Improvements Project (DP 4922), and authorize the filing of the Notice of Completion.
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Central Contra Costa
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MARTINEZ PUMPING STATION IMPROVEMENTS - OP 4922
ATTACHMENT
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
.11..._1:1:1111.1111111.1.11111 BOARD MErn~~~ember 21, 1996
Page 1 of 2
NO.
3.
CONSENT CALENDAR d.
DATE
TYPE OF ACTlON
October 28, 1996
ACCEPT CONTRACT WORK
SUBJECT
ACCEPT THE CONTRACT WORK FOR THE LAKEWOOD SEWER RENOVATION PROJECT (DP 4805), AND
AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
SUBMtTTED BY
Charles A. Canepa, Assistant Engineer
INITlA TlNG DEPT ItlIV
Engineering Department/Infrastructure Division
JSSUI;: Construction has been completed on the Lakewood Sewer Renovation Project (DP 4805), and the
work is now ready for acceptance.
BACKGROUND: The majority of the sewers in the Lakewood area of Walnut Creek were constructed over
40 years ago. There is a history of both dry- and wet-weather overflows from sewers in this subbasin, and
frequent maintenance is required.
The Lakewood Sewer Renovation Project included construction of approximately 20,000 feet of new 8-, 10-,
12-, 14-, 15-, and 16-inch sewer. Approximately 10,000 feet of sewer was installed by open-cut
construction technique; 8,800 feet of sewer was installed by pipe bursting; and 800 feet of sewer was
installed by pipelining (Insituform). The project area is shown in Attachment 1. Additional information on
the project is given on pages CS-71 to CS-73 of the 1995 - 96 Capital Improvement Budget.
On December 21, 1 995, the Board authorized the award of a contract to D' Arcy and Harty Construction
to construct the project. Notice to Proceed was issued on February 20, 1996. The contract completion
date is November 20, 1996. The contract work was substantially completed on October 15, 1996. The
remaining work consists of minor punch list items that do not affect the project acceptance.
The total authorized budget for the project, including the cost of engineering design, consultant services,
District forces, testing services, etc. is $4,367,000. A detailed accounting of the project cost will be
provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this
time.
RECOMMENDATION: Accept the contract work for the construction of the Lakewood Sewer Renovation
Project (DP 4805), and authorize the filing of the Notice of Completion.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS Page 1 of 1
BOARD MEETING OF
November 21, 1 996
NO.
3. CONSENT CALENDAR e.
November 1, 1996
TYPE OF ACTION
AUTHORIZE ATTENDANCE
DATE
SUBJECT
AUTHORIZE THE ATTENDANCE OF WILLIAM ECHOLS, MAINTENANCE SUPERVISOR AT THE EFFECTIVE
OPERATION, MAINTENANCE AND MANAGEMENT OF WASTEWATER COLLECTION SYSTEMS SEMINAR
IN LAS VEGAS, NEVADA, DECEMBER 2-4, 1996 AT A COST OF $1,000
SUBMfTTED BY
ROBERT S. MOWERS, FIELD OPS. SUPERINTENDENT
INITIATING DEPT IDIV
COLLECTION SYSTEM OPERATIONS
ISSUE: Board approval is required for unbudgeted travel if the expense will exceed $500 or if the travel
is outside of California.
BACKGROUND: William Echols, who was recently promoted to Maintenance Supervisor, is responsible for
supervision of CSOD field crews. Attendance at this seminar will provide Mr. Echols with training in the
effective management of collection system operations and improving system performance/reliability.
The seminar will focus on methods and procedures specifically related to wastewater collection systems.
The topics include regulations, liability, organization and staffing, operation of gravity sewers and force
mains, pumping systems, safety, emergency response, construction and rehabilitation, computer systems,
and system trouble shooting. The information obtained from this seminar will be directly useful to the field
operations staff.
This seminar is sponsored by the College of Engineering and the Professional Development Center at the
University of Nevada, Las Vegas. Funds are available in the Collection System Operations O&M Budget;
however, there will be an overrun in the Technical Training and Conference expense account due to the
unbudgeted expense of this activity.
RECOMMENDATION: Authorize the attendance of William Echols, Maintenance Supervisor at the Effective
Operation, Maintenance and Managementof Wastewater Collection Systems seminar in Las Vegas, Nevada"
December 2-4, 1996 at a cost of $1,000.
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BOARD OF DIRECTORS
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Page 1 of 2
NO.
6.
ENGINEERING a.
DATE
TYPE OF ACTION
November 18, 1996
AUTHORIZE AGREEMENT
SUBJ ECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN
AND CALDWELL FOR ENGINEERING CONSULTING SERVICES IN CONNECTION WITH THE TREATMENT
PLANT CAPACITY EVALUATION PROJECT (DP 7176)
SUBMITTED BY
Gail Chesler, Associate Engineer
INITIATING DEPUllV
Engineering/Planning
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute professional
services agreements for more than $50,000.
BACKGROUND: Over the past decade the District has constructed treatment plant projects for
environmental compliance, operational efficiency, and equipment reliability reasons. Although these projects
were not constructed to increase the plant's dry weather capacity, it is possible that the dry weather
capacity has increased as a result of their implementation. Additionally, staff believes that the plant's original
capacity rating may have been conservative in some areas based upon capacity assessment technology that
existed at that time. This project will quantify the capacity of each treatment plant process and identify the
current, overall, operational capacity of the treatment plant.
The components of this evaluation will include the following: collection of data on current operation,
statistical screening of the data, application of modeling to evaluate the treatment plant, identification of
capacities and limitations, and documentation of the results. Field testing of unit processes where necessary
to confirm model predictions may follow. The approximate consultant cost of these components is
$135,000. The estimated total cost of the project is $250,000.
This evaluation will determine if and when our dry-weather capacity rating as stated in our NPDES permit
needs to be increased by the RWQCB. The evaluation also will identify process bottlenecks which may need
to be eliminated to meet future treatment demands and allow for sufficient planning and budgeting of such
improvements.
Brown and Caldwell (B&C) has been selected to conduct the technical evaluation which will include data
validation and computer modeling to identify bottlenecks in the treatment train and isolate the components
which require field evaluation. The choice of B&C was made based on their recent performance on the
Selector Project and their expertise in statistical data analysis and computer modeling of the treatment plant.
REVEWED AND RECOMIIAENDED FOR BOARD ACT10N
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Page 2 of 2
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN
AND CALDWELL FOR ENGINEERING CONSULTING SERVICES IN CONNECTION WITH THE TREATMENT
PLANT CAPACITY EVALUATION PROJECT (DP 7176)
Staff has concluded that this agreement is exempt from the California Environmental Quality Act (CEOA)
under District CEOA Guidelines Section 17.3 since it involves a feasibility or planning study for possible
future actions which the District has not approved, adopted, or funded, and the outcome of the study will
not have a legally binding effect on later activities. Any future projects to improve treatment plant
processes or increase the capacity rating as a result of this study will require separate CEOA compliance
actions to be determined following project identification. Board of Directors' approval of this agreement
will constitute an independent finding that this agreement is exempt from CEOA.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with
Brown and Caldwell for engineering consulting services on the Treatment Plant Capacity Evaluation at a
cost not to exceed $135,000.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 2
NO.
7. TREATMENT PLANT a.
DATE
TYPE OF ACTION
November 18, 1996
AUTHORIZE AGREEMENT
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH
MacKINLAY, WINNACKER, McNEIL ARCHITECTS FOR THE FINAL DESIGN OF THE PRIMARY BUILDING
REMODEL DISTRICT PROJECT 6095
SUBMITTED BY
David J. Reindl, Associate Engineer
INITIATING DEPTIDIV
Plant Operations Department
ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute
a professional services agreement when the amount is greater than $50,000.
BACKGROUND: The existing Primary Building is made up of three separate structures: the Barscreen
Building, the Influent Pump Building, and the Primary Operations Building. The new Headworks Facility
Improvement Project originally included removal of the existing Primary structures, as well as the
construction of a new facility. During the redesign and "Value Engineering" process of the Headworks,
these items were deleted from the contract, and the remodel of the Primary Building was included in the
Capital Improvement Budget (Page TP72) as a separate project with a project budget of $1.2 million. This
is the first phase of that project to improve and utilize the existing structures first built in 1948. Sewage
flows have been diverted to the new Headworks since the completion of that project, and recently the main
influent pump engines have been removed for salvage value.
The architectural firm of MacKin lay, Winnacker, McNeil Architects (MWM) and Sub-consultant Razzano
Structural Engineers is being recommended to complete the final design for this project. MWM is being
recommended, based on its past performance on other District projects including the Headquarters Office
Building Project, completed in 1982, and the Plant Operations Department remodel, completed in 1992. The
feasibility study has identified the need for minimum structural improvements necessary to meet current
seismic guidelines, which are estimated to cost $150,000.
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The primary structure is currently being utilized by Buildings and Grounds personnel and Maintenance Division
staff. The feasibility study by MWM recommended remodeling the facility and the relocation of the
Instrument and Electrical Shops to the Primary Building. The total estimate for architectural design fees is
$82,000. The agreement with MWM will provide the final design and bid documents, which will allow the
renovation of the Primary Building by Spring, 1997.
Staff has concluded that this agreement is exempt from the California Environmental Quality Act (CEQA)
under District CEOA Guidelines Section 17.3, since it involves a feasibility or planning study for possible
future actions, which the District has not approved, adopted, or funded, and the outcome of the study will
not have a legally binding effect on later activities. Board of Directors' approval of this project will constitute
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November 18, 1996 I
Page 2 of 2
SUBJ ECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH
MacKINLA Y, W1NNACKER, McNEIL ARCHITECTS FOR THE FINAL DESIGN OF THE PRIMARY BUILDING
REMODEL, DISTRICT PROJECT 6095
an independent finding that this project is exempt from CECA.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with MWM
for the final design of the Primary Building Remodel.
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