HomeMy WebLinkAboutAGENDA BACKUP 08-01-96
Cetl(ral Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
August 1, 1996
NO.
4. CONSENT CALENDAR d.
SUBJECT
DATE
TYPE OF ACTION
ACCEPT A GRANT OF EASEMENT FROM THE
CITY OF ORINDA FOR THE SHELL PIPELINE
ACCEPT GRANT
OF EASEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Jade A. Sullivan, Assistant Engineer
Engineering Department/Planning Division
ISSUE: The Board of Directors' approval is required to formally accept Grants of Easements from
other public agencies.
BACKGROUND: The District purchased approximately 15 miles of 10-inch diameter steel pipeline
from the Shell Pipe Line Corporation (Shell) in December of 1994. The District plans to utilize the
pipeline as a future recycled water transmission main.
The District accepted the transfer and assignment of all available right-of-way documents from
Shell. Due to an expired right-of-way document in the Orinda Oaks Park on Moraga Way (Exhibit
1), District staff has negotiated a new no cost easement with the City of Orinda.
RECOMMENDATION: Accept a grant of Easement from City of Orinda and authorize staff to
record appropriate documents with the Contra Costa County Recorder.
REVIEWED AND RECOMMENDED FOR 8OARDACTION
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EXHIBIT ONE
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Cerltral Contra Costa Sanital y District
BOARD OF DIRECTORS
PAGE 1 OF 4
BOARD MEETING OF
Au ust 1, 1996
NO.
4. CONSENT CALENDAR e.
SUBJECT
DATE
July 22, 1996
TYPE OF ACTION
ACCEPT GRANTS OF EASEMENT FROM TWO
PROPERTY OWNERS IN WALNUT CREEK FOR THE
lAKEWOOD SUBBASIN RENOVATION PROJECT, DP 4805
ACCEPT
EASEMENTS
SUBMITTED BY
INITIATING DEPT./DIV.
Engineering Department!
Infrastructure Division
ISSUE: Board approval is required to accept Grants of Easement.
BACKGROUND: The subject sanitary sewer easements are part of the right of way acquired for
the lakewood Subbasin Renovation Project in Walnut Creek. One easement has been acquired
from Judith L. Feldman, owner of property located at 461 Marshall Drive. The second
easement has been acquired from Douglas E. Smith and Anne Smith, owners of 16 Pino Crest
Drive. Maps are attached showing the location of the properties.
The value of the easement from Ms. Feldman at 461 Marshall Drive was determined by a
licensed real estate appraiser. The compensation amount was appraised to be $2,500. An
agreement has been reached with the property owner, and a Grant of Easement has been
signed. The easement from Mr. and Mrs. Smith at 16 Pino Crest was of nominal value, and the
amount of compensation was $500. Funds for the purchase of the easements are included in
the authorized lakewood Subbasin Renovation Project, DP 4805.
RECOMMENDATION: Accept Grants of Easement from Ms. Judith L. Feldman and from
Mr. Douglas E. Smith and Mrs. Anne Smith, and authorize staff to record said Grants of
Easement with the Contra Costa County Recorder.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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CHECKED BY:
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DATE:
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THOMAS BRO.:
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179-211-006
JOB NO.:
4805
PARCEL NO.:
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DATE:
8-17-95
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CHECKED BY:
THOMAS BROS.: JOB NO.:
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EASEMENT PARCEL NO.:
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179-131-003
15
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF
4
BOARD MEETING OF
August 1, 1996
NO.
SUBJECT
7, ENGINEERING a.
DATE July 26, 1996
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO ALLOCATE $125,000 FROM THE COLLECTION SYSTEM
PROGRAM CONTINGENCY ACCOUNT FOR THE NEWELL
AVENUE EMERGENCY REPAIR PROJECT, DP 5159
TYPE OF ACTION
AUTHORIZE
ALLOCA TION
SUBMITTED BY
INITIATING DEPT.lDIV.
Kris Kilgore, Associate Engineer
Engineering Depart.llnfrastructure Div.
ISSUE: Board authorization is needed to allocate funds from the Collection System Program
Contingency Account over $25,000.
BACKGROUND: During a CalTrans pile driving operation for the 1-680 overpass of Newell
Avenue in Walnut Creek, a pile was driven through the District's 27-inch diameter trunk sewer
on the northwest side of Newell Avenue. On June 11, 1996, the Board passed Resolution No.
96-099 to authorize emergency work to repair the damaged trunk sewer. A copy of
Resolution No. 96-099 is attached as Attachment 1. The construction work was completed
by the Contractor, D' Arcy and Harty, Inc., on June 19, 1996.
The estimated total project cost is $136,000. An initial allocation of $11,000 was made from
the Collection System Program Contingency Account. An additional allocation of $125,000
is necessary to cover construction costs incurred plus additional expenses incurreq by District
forces including contract administration and cleaning the sewer siphon downstream of the
damaged trunk sewer. Cleaning of the siphon was not included in the initial cost estimate of
the work but was determined necessary after the repair work was completed. A summary of
the costs is listed in Attachment 2.
All of the costs incurred by the District on the repair of the 27-inch diameter trunk sewer will
be reimbursed by CalTrans as confirmed in CalTrans' June 20, 1996, letter to the District.
A copy of this letter is attached as Attachment 3.
RECOMMENDATION: Authorize the General Manger-Chief Engineer to allocate $125,000 from
the Collection System Program Contingency Account for the Newell Avenue Emergency Repair
Project, DP 5159.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
1302A-7/91
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INITIATING DEPT./DIV.
Attachment 1
RESOLUTION NO. 96-099
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RESOLUTION CONFIRMING THAT IMMEDIATE EXPENDITURE
FOR EMERGENCY IS AUTHORIZED
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WHEREAS, Section 20806 of the California Public Contracts Code allows that the
District may expend sums required in an emergency without complying with the public bid
requirements of the Public Contract Act, and
WHEREAS, evidence has been presented to the Board that it is necessary to do
emergency work to avoid a public calamity arising from the threat to public health and
damage to the environment; and
NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra
Costa Sanitary District as follows:
THAT, emergency work is required to avoid a public calamity arising from the threat
to public health and damage to the environment and that construction of a by-pass sewer
around the CalTrans construction site at the Newell Avenue overpass of 1-680 is hereby
authorized without complying with the public bid requirements of the California Public
Contract Code as authorized by Public Contract Code Section 20806.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 11 th day of June, 1996, by the following vote:
AYES: Members: Boneysteele, Dalton, Rainey, Menesini
NOES: Members: None
ABSENT: Members: Hockett
A1~fi.~~
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
S c tary of the ent I Contra
sta Sanitary Distric , County of
Contra Costa, State of California .
Approved as to Form:
ton L. Aim
District Counsel
Attachment 2
NEWELL AVENUE EMERGENCY REPAIR
DISTRICT PROJECT NO. X5159
PROJECT BUDGET
ITEM DESCRIPTION TOTAL PERCENT OF
ESTIMA TED
CONSTRUCTION
COST
1 Construction Cost $80,000.00 100
2 Project Management $5,000.00 6
3 Consultant/Professional Services
Material Testing/Quality Control $5,000.00
Subtotal $5,000.00 6
4 Miscellaneous
30 Inch RCP $6,000.00
Legal $2,000.00
Collection System Operations $20,500.00
Record Drawings $500.00
Miscellaneous $3,000.00
Subtotal $32,000.00 40
5 Previous Expenditures $14,000.00 18
6 Total Project Cost $136,000.00 170
7 Funds Allocated to Date $11,000.00
8 Allocation Required to Complete Project $125,000.00 -
ATTACHMENT 3
STATE OF CALIFORNIA, BUSINESS,
TRANSPORTATION AND HOUSING AGENCY
DEPARTMENT OF TRANSPORTATION, District 4
1910 Olympic Blvd., Suite 151
Walnut Creek, CA 94596
(510) 942-6019
(510) 926-6148 fax
PETE WILSON - GOVERNOR
June 20, 1996
Contract No: 04-121774
04-CC-680,24-13.1/16.4,R8.3/9.1
Fed. Aid No: ACI-680-1 (030)44N
Central Contra Costa Sanital)' District
5019 Imhoff Place
Martinez, CA 94553-4392
Atten: Tad J. Pilecki, Senior Engineer
Subject: Emergency Relocation Work @ Newell Ave.
As stated at the meeting of June 19, 1996 and your submitted documentation, Caltrans has
reviewed all the relevant information regarding the emergency relocation work at Newell Ave. Based
upon the information provided, Caltrans agrees to reimburse the Central Contra Costa Sanitary District
for the relocation of the 27" sewer line which was damaged during the pile driving operation.
Please forward the detailed cost for this relocation work to:
Suresh Dharmani
District Utility Coordinator
P.O. Box 23660
Oakland, CA 94623-0660
If you have any questions, please call me at (510) 942-6019.
Sincerely,
SIROUS OEYLAMIAN
Resident Engineer
cc: Suresh Dharmani
Stanley Gee
John Aaro
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 1
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BOARD MEETING OF
August 1, 1 996
NO.
SUBJECT
8. HUMAN RESOURCES a.
DATE
July 22, 1996
DENY APPEAL OF GRIEVANCE BY UN10NON BEHALF OF
RUSSEll lEAVITT, PLANNING ASSISTANT, IN ACCORDANCE
WITH ARBITRATOR'S RECOMMENDATION
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
Paul Morsen, Deputy General Manager
INITIATING DEPT./DIV.
Administrative/Human Resources
ISSUE: In accordance with the Grievance Procedure in the current Memorandum of
Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District
Employees' Association, Public Employees Union, local No. One, the Board of Directors may
adopt, reject, or modify the recommendation of an appointed neutral third party (arbitrator) in
appealed grievance matters.
BACKGROUND: On behalf of Russell leavitt, Planning Assistant, the Union filed a grievance with
General Manager-Chef Engineer Roger Dolan on the issue of whether or not the District violated
Article III, Section 7.1 of the M.O.U., Employee Reclassification Requests in the rejection of Mr.
leavitt's request for reclassification to a higher level position. Upon the General Manager-Chief
Engineer hearing and denying the grievance, the Union appealed to the Board of Directors in
accordance with the M.O.U. between the parties. The Board authorized the selection of an
arbitrator to hear the appeal and make a recommendation to the Board for their consideration.
Mr. Charles A. Askin served as the arbitrator and was selected by both the District and the Union
from a list submitted by the State of California Mediation and Conciliation Service. The arbitrator's
decision is attached for the Board's information. He ruled that the District did not violate the
M.O.U. in denying Mr. Leavitt's request.
In his conclusion, Mr. Askin states; "... It IS concluded that the District's decision to deny
Grievant's reclassification request was procedurally and substantively appropriate within the
meaning of Section 7.1 of the M.O.U. Accordingly, it is recommended that the greivance be
denied. ..
The Secretary of the District notified the Union that this issue would be on the Board's August 1,
1996 agenda. The Union representatives have been invited to attend if desired.
RECOMMENDATION: Deny and dismiss the grievance of the Union on behalf of Planning Assistant
Russell leavitt in accordance with the Arbitrator's recommendation, as the final action of the
District.
REVIEWED AND RECOMMENDED FOR BOARD ACTION