HomeMy WebLinkAboutAGENDA BACKUP 08-15-96
PAGE 1 OF 2
BOARD MEETING OF
August 15, 1996
NO.
3. CONSENT CALENDAR a.
DATE
August 9, 1996
TYPE OF ACTION
SUBJECT
EXECUTE AND ACCEPT THREE GRANT DEEDS
FOR COLLECTION SYSTEM OPERATIONS
DEPARTMENT SITE ON SPRINGBROOK ROAD
IN WALNUT CREEK
EXECUTE AND ACCEPT
GRANT DEEDS
SUBMITTED BY
Elizabeth A. Charlton
INITIATING DEPT.lDIV.
Engineering Department/
ISSUE: The District's Survey Section must file a Record of Survey map to establish the
boundaries of the District's Spring brook Road property. The recording of the subject deeds is
a prerequisite for filing the survey map.
BACKGROUND: The City of Walnut Creek required the District to merge the ten small parcels
comprising the Springbrook Road property into three larger parcels as a condition of obtaining
a building permit for the Collection System Operations Department (CSOD) Facility
Reconfiguration. The City allowed the District to file a Waiver of Parcel Map and Certificate of
Compliance in lieu of a parcel map to accomplish the merging of parcels. The City requested
that a Record of Survey, in lieu of a parcel map, be filed to establish the new property
boundaries.
The District Survey Section has made a practice of establishing and protecting the District's real
property boundaries by means of filing Record of Survey maps with the County Recorder. Once
boundaries have been established with a filed map, it is unlikely that they will be challenged.
This practice is consistent with the request of the City.
Under the Land Surveyor's Act, any parcels appearing on a Record of Survey must already exist
as legal parcels in the County Records and on the Assessor's rolls. The Waiver of Parcel Map
gave permission for the creation of new parcels, but the law requires a conveyance to actually
create the parcels. The processing of the three Grant Deeds will create the parcels.
RECOMMENDATION: Execute and accept the subject three Grant Deeds to Central Contra
Costa Sanitary District, a California Special District, and authorize the recording.
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DEED REFERENCES
1 = PAR. ONE 15659 O.R. 84
2 = PAR. FOUR 15659 a.R. 76
3 = PAR THREE 15659 a.R. 84
4 = PAR ONE 15659 O.R. 76
5 = PAR. SIX 15659 a.R. 76
6 = 5006 O.R. 511
7 = 3863 a.R. 268
8 = 3822 a.R. 143
9 = 2694 O.R. 133
10 = 3844 a.R. 388
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
BOARD MEETING OF
August 15, 1996
NO.
3. CONSENT CALENDAR b.
ACCEPT GRANT OF EASEMENT FROM WELLS FARGO
BANK FOR THE PLEASANT HILL RELIEF INTERCEPTOR
PROJECT, D.P. 4985
DATE
Au ust 1 2 1 996
TYPE OF ACTION
SUBJECT
ACCEPT GRANT
OF EASEMENT
SUBMITTED BY Ricardo Hernandez,
Engineering Assistant
INITIATING DEPT./DIV.
Eng. Dept./lnfrastructure Div.
ISSUES:
Board approval is required to accept Grant of Easements.
BACKGROUND:
The subject easement is for a sewer main relocated from the Chilpancingo Parkway Bridge over
Grayson Creek to the Kmart shopping center parking lot as part of the Pleasant Hill Relief
Interceptor Project. This action eliminated a sewer pipe bridge crossing. The sewer relocation
was incorporated into the project late in the design stage after the grant of easement for the
interceptor was obtained from Wells Fargo Bank. The easement granted by Wells Fargo Bank
is a narrow, strip, portion of a ten foot wide easement shown on the attached map. The
majority of the ten foot wide easement is located on property owned by Contra Costa County
Flood Control District encompassing Grayson Creek.
Based on the appraisal report for the Interceptor easement through this property, compensation
in the amount of $1,433 has been paid to Wells Fargo Bank, owner of the K-mart shopping
center.
RECOMMENDATION:
Accept the Grant of Easement from the Wells Fargo Bank, National Association and authorize
staff to record the same with the Contra Costa County Recorder.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 3
BOARD MEETING OF
August 15, 1996
NO.
ACCEPT GRANT OF EASEMENT FROM THE CONTRA
COSTA COUNTY COMMUNITY COLLEGE DISTRICT FOR
THE PLEASANT HILL RELIEF INTERCEPTOR, D.P. 4985
3. CONSENT CALENDAR C.
DATE
Au ust 6, 1996
TYPE OF ACTION
ACCEPT GRANT
OF EASEMENT
SUBJECT
SUBMITTED BY
Ricardo Hernandez,
Engineering Assistant
INITIATING DEPT./DIV.
Engineering Dept./lnfrastructure Div.
ISSUES:
Board approval is required to accept Grant of Easements.
BACKGROUND:
On May 18, 1995, the Board of Directors of the Central Contra Costa Sanitary District accepted
a Grant of Easement from the Contra Costa Community College District. The Grant of
Easement was for the construction, operation, and maintenance of the Pleasant Hill Relief
Interceptor through a portion of the Diablo Valley College campus.
By mutual agreement with the College District, the alignment of the interceptor was changed
slightly during construction to accommodate micro-tunneling method of construction and
thereby lessening the impact on campus grounds. The original method of construction in this
area was open excavation. This change in alignment moved the interceptor outside the
previously acquired easement. A new Grant of Easement reflecting this change has been
executed. Even though the alignment change is slight, the new easement has been proposed
for the entire length of the interceptor across the College District property as shown on the
attached maps. The previous easement from the College District will be quitclaimed in the
future.
Compensation in the amount of $250 will be paid by the Sanitary District for additional area
encumbered by the revised alignment. This amount is based on appraised land values used in
the initial purchase of the easement.
RECOMMENDATION:
Accept the Grant of Easement from the Contra Costa Community College District and authorize
staff to record the same with the Contra Costa County Recorder.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DE~.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
CF4
BOARD MEETING OF
NO.
August 15, 1996
DAR d.
August 1, 1996
SUBJECT
DATE
TYPE OF ACTION
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAilABILITY
OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S
APPROPRIATIONS LIMIT
AUTHORIZE
PUBLIC NOTICE
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Admini
ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit
in accordance with Article XIII B of the California Constitution.
BACKGROUND: Proposition 4 was approved on November 6, 1979, and was incorporated in
the California Constitution as Article XIII B. Article XIII B, as implemented by Senate Bill 1352,
limits appropriations of state and local governments to the appropriations of the 1978-1979 base
year adjusted in each subsequent year for changes in the Consumer Price Index or California per
capita personal income, whichever is lower, and the change in population.
SB 1352 requires government agencies to establish their appropriations limit by resolution each
year at a regularly scheduled meeting. Notice to the public of the availability of documentation
in support of the appropriations limit must be given fifteen days prior to adoption. The
appropriations limit is open to challenge within 45 days of the effective date of the resolution.
The following key considerations have been used in applying the provisions of Article XIII B:
. The District accounts for its activities in three separate funds: Running Expense Fund
(General Fund); Sewer Construction Fund (Capital Fund); and Self-Insurance Fund.
The Running Expense Fund and Self-Insurance Fund are considered to be enterprise funds
and are not subject to limitation under Proposition 4. Enterprise funds are generally used
to account for operations that are financed and operated in a manner similar to private
business enterprises where it is intended that costs of providing goods or services to the
public on a continuing basis be financed or recovered primarily through user charges.
The District's appropriations limit is required to be established for the Sewer Construction
Fund. The appropriations limit is determined for yearly appropriations into the Sewer
Construction Fund.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
LJA-
INITIATING DEPT./DIV.
1302A-7191
DR
PM
SUBJECT
POSITION PAPER
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY
OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S
APPROPRIATIONS LIMIT
2
4
PAGE
DATE
OF
August 4, 1995
. Article XIII B defines "proceeds of taxes" as including, but not restricted to, all tax
revenues, income from investment of tax proceeds, and the proceeds of regulatory
licenses, user charges and fees to the extent that such proceeds exceed the reasonable
cost of providing the regulation, product or service. "Proceeds of taxes" also include
state subventions, other than those for mandated programs for which the state
reimburses the local agency. SB 1352 further defines state subventions to include only
money received by a local agency from the state, the use of which is unrestricted by
the statute providing the subvention. Grant funds received from the state for capital
projects are restricted to specific uses and are, therefore, not "proceeds of taxes."
. Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation
unless they were appropriated into a reserve account prior to July 1, 1980; however,
as the Sewer Construction Fund is a single purpose fund, the fund balance at June 30,
1981 has been construed as having been appropriated into reserves and, therefore, not
subject to limitation.
Article XIII B was amended in 1990 by Proposition 111, which resulted in the following
changes:
. Formerly, the appropriations limit was increased annually by a factor comprised of the
change in population combined with either the change in California per capita personal
income or the Consumer Price Index, whichever is lower. As amended, the Consumer
Price Index is replaced by the change in the local assessment roll due to local
nonresidential construction. The Board is to select between the per capita personal
income or the change in the local assessment roll due to local nonresidential
construction by a recorded vote. The 1990-1991 appropriations limit shall be the 1986-
1987 appropriations limit adjusted from that year forward by the new growth factors
stated in the proposition. The change in the local assessment roll, which is intended to
be obtainable from the County Assessor was not available for use for the 1990-1991
fiscal year and, therefore, the per capita personal income factor was used. The County
Assessor has since provided the change in the local assessment roll for the 1991-1992
through the 1995-1996 fiscal years, but advised that the change in assessment roll for
the prior fiscal years 1987-1988 through 1990-1991 will not be available.
The change in the local assessment roll for the 1 996-1 997 fiscal year has been reported
by the County Assessor to be 6.6 percent. The California per capita personal income
percentage change is 4.67. The change in the local assessment roll is being used in the
calculation of the 1996-1997 appropriations limit, as shown on Attachment I.
. Revenues received in a fiscal year and the fiscal year immediately following it in excess
of the appropriations limit during that fiscal year and the fiscal year immediately
following it, shall be returned by a revision of tax rates or fee schedules within the next
two subsequent fiscal years.
1302B-7/91
SUBJECT
POSITION PAPER
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY
OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S
APPROPRIATIONS LIMIT
PAGE
DATE
3 OF 4
August 4, 1995
. In the event an emergency is declared by the Board, the appropriations limit may
be exceeded provided that the appropriations limits in the following three years are
reduced accordingly to prevent an aggregate increase in appropriations resulting
from the emergency.
. The annual calculation of the appropriations limit for each entity of local
government shall be reviewed as part of an annual financial audit.
The appropriations limit for 1995-1996 will be reviewed by the District's independent auditors,
Hood & Strong, during the regularly scheduled annual audit.
REC:OMMENDATION: Authorize a public notice advising that documentation used in the
determination of the appropriations limit shall be available fifteen days prior to the Board Meeting
to be held on September 5. 1996, at which the appropriations limit for the Sewer Construction
Fund for the fiscal year 1996-1997 will be established.
13028-7/91
CENTRAL CONTRA COSTA SANITARY DISTRICT
Sewer Construction Fund (Capital Fund)
Appropriations Limit
1979-1980 Appropriations Subject to Limitation
$5 285 789
1980-1981 Appropriations Limit
$0 002 800
1 981-1 982 Appropriations Lim it
$6 746 078
1982-1983 Appropriations Limit
$7 200 875
1983-1984 Appropriations Limit
$7 548 830
1984-1985 Appropriations Limit
$8010818
1985-1986 Appropriations Limit
$8410105
1986-1987 Appropriations Limit
$8 823 507
1987-1988 Appropriations Limit
$9 303 506
1988-1989 Appropriations Limit
$9 904 055
1989-1990 Appropriations Limit
$10768 154
1990-1991 Appropriations Limit
$11 575 705
1991-1992 Appropriations Limit
$13 574 899
1992-1993 Appropriations Limit
$14 559079
1993-1994 Appropriations Limit
$10 300 100
1994-1995 Appropriations Limit
$19 225 777
1995-1996 Appropriations Limit:
$26 ?8? 400
1996-1997 Appropriations Limit:
Nonresidential New Construction
Change in Assessment Roll
Population Change
Compound Effect:
1.0660
1.0087
1.0660 x 1.0087 = 1.0752742
$26,282,400 x 1.0752742 = $28 200 787
ADS/PosPaper #2/Prop4.PP
Attachment I
Page 4 of 4
Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 1
BOARD MEETING OF August 15, 1996
NO.
SUBJECT
DATE
REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL
FOR JOSEPH POMROY, ASSISTANT ENGINEER IN THE
ENGINEERING DEPARTMENT
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
INITIATING DEPT./DIV.
Jack Case, Associate Engineer
Engineering Department/Planning Division
ISSUE: Payment of a registration differential requires approval by the Board of Directors.
BACKGROUND: Joseph Pomroy is an Assistant Engineer in the Engineering Department. This
classification does not require registration as a professional engineer. The Memorandum of
Understanding (MOU) between the District and Central Contra Costa Sanitary District Employees'
Association, Public Employees' local No.1, provides for the payment of a registration differential
for employees who achieve registration or license as Professional Engineer, land Surveyor, or
Certified Public Accountant while employed by the District in a position not requiring such
registration or license. Joseph Pomroy has provided evidence to his supervisor that he has
passed the California Engineering Registration Examination and is now a registered Civil Engineer.
Mr. Pomroy has consistently demonstrated an ability to assist in the accomplishment of District
activities requiring a professional level of skills and experience normally expected of a registered
engineer. Mr. Pomroy was notified of his successful completion of registration requirements in
a letter dated July 26, 1996. The current MOU states:
"Upon review and concurrence by the Department Manager, the recommendation
shall be forwarded to the General Manager-Chief Engineer for his approval. If
approved by the General Manager-Chief Engineer, the matter shall be presented to
the Board of Directors for consideration.
The Board of Directors shall consider each recommendation of the merit increase,
and, if granted, it shall become initially effective on the date that the employee
makes written application to the Board indicating receipt of notification of the
registration and/or license and will continue while that employee occupies a position
not requiring such registration and/or license."
Joseph Pomroy applied for professional registration differential through his supervisor and the
Department Manager on July 31, 1996.
RECOMMENDATION: Grant Joseph Pomroy a one-step salary increase effective July 31, 1996,
for professional registration differential provided for in the MOU.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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ROGER J. DOLAN
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
18
BOARD MEETING OF
Au ust 15, 1996
NO.
6. ENGINEERING a.
DATE
August 9, 1996
TYPE OF ACTION
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AMENDMENT TO THE EBMUD/CCCSD WATER
RECYCLING PLANNING AGREEMENT AT A COST TO THE
DISTRICT NOT TO EXCEED $120,000
AUTHORIZE AMENDMENT
TO AGREEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Jim Coe, Associate Engineer
Engineering Department/Planning Division
ISSUE: Board authorization is required for amendments to agreements with public agencies that
exceed $50,000.
BACKGROUND: The District Board of Directors approved a joint EBMUD/CCCSD Water
Recycling Planning Agreement on December 15, 1994. Since that time the two agencies have
completed a preliminary engineering study and feasibility analysis. These studies concluded that
a feasible recycled water project could be achieved by using the Shell Oil pipeline, which the
District acquired December 22, 1994. The feasibility study concluded that the project could
deliver a projected peak daily flow of 3.6 million gallons per day and 1,200 acre feet per year
costing about $1,150 per acre foot. Design and construction is currently scheduled to take two
years after the CEOA phase and will cost approximately $12,000,000 to complete.
The Water Recycling Planning Agreement authorized the formation of a joint agency Steering
Committee and a $60,000 consultant budget that was equally shared by both districts. The
Steering Committee retained the services of G.S. Dodson and Associates and Barakat and
Chamberlin to perform the preliminary engineering and feasibility studies. Based on the results
of those studies, the Steering Committee recommends the recycled water project proceed with
the facilities planning and environmental assessment phases.
The project is now entitled the "EBMUD/CCCSD Lamorinda Recycled Water Project" for the
purpose of producing a Facilities Plan and Environmental Impact Report (EIR). The Steering
Committee recommends engaging HY A Consulting Engineers and Dames and Moore (D&M), who
were selected from a field of five qualified consulting teams, to prepare the Facilities Plan and
EIR. The HY A/D&M team was selected based on a wide range of recycled water experience,
focussed project approach, and the overall quality of their proposal.
As the water purveyor, EBMUD would be responsible for monitoring and mitigating environmental
impacts resulting from customers using recycled water within the EBMUD service area.
Therefore, for the purpose of complying with the CEOA process, it is appropriate that EBMUD
act as lead agency and CCCSD be the project co-sponsor and responsible agency.
INITIATING DEPT./DIV.
'IlL-
JRC
LBP
DJC
RAB
SUBJECT
POSITION PAPER
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AMENDMENT TO THE EBMUD/CCCSD WATER
RECYCLING PLANNING AGREEMENT AT A COST TO THE
DISTRICT NOT TO EXCEED $120,000
PAGE
DATE
2 OF
18
August 9, 1996
A budget of $227,000 has been negotiated with HY A/D&M on their proposed scope of work.
The District's share will be $113,500. A budget of $13,000 is also included for Giardia and
Cryptosporidium testing to document any possible occurrence of these organisms in the filtered
effluent which has been a concern to EBMUD. Tests performed to date have shown no live cysts
in the filtered effluent. The District's share of this cost will be $6,500. Therefore, the total cost
would be $240,000 with $120,000 contributed by each District.
A final institutional agreement will be required prior to design and construction. A parallel effort
to develop Principles of Agreement involving input from both districts' Board of Directors is
scheduled to begin this Fall.
Amendment No.1 (attached as Exhibit A) to the EBMUD/CCCSD Water Recycling Planning
Agreement has been prepared, incorporating the new Scopes of Work and Budgets. This phase
of the project will be funded under the Fiscal Year 1996-97 Capital Improvement Budget
Recycled Water Program project entitled "Recycled Water - Shell Pipe Zones 3 and 4" and is
scheduled to take about one year to complete.
The environmental work will include preparation of all documents necessary for CEQA
compliance. HYA/D&M will also assist the Districts in a public outreach program including
community briefings and focus group meetings with potential customers prior to the formal
environmental review process.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment
No. 1 to the EBMUD/CCCSD Water Recycling Planning Agreement at a cost not to exceed
$120,000 to the District.
1302B-7/91
Page 3 of 1 8
EXHIBIT A
AMENDMENT NO. 1
TO
EAST BAY MUNICIPAL UTILITY DISTRICT
AND
CENTRAL CONTRA COSTA SANITARY DISTRICT
WATER RECYCLING
PLANNING AGREEMENT
This Amendment No. 1 is made and entered into this day of August, 1996, by and
between the East Bay Municipal Utility District (EBMUD) and the Central Contra Costa Sanitary
District (CCCSD).
WHEREAS, on January 31, 1995, EBMUD and CCCSD entered into a WATER RECYCLING
PLANNING AGREEMENT to undertake various tasks including preliminary engineering study,
institutional analysis, environment assessment, and public outreach.
WHEREAS, EBMUD and CCCSD have completed an engineering feasibility study, an institutional
analysis, and a preliminary evaluation of water quality impacts in watersheds, and decided to
proceed with facilities planning and environmental documentation preparation.
WHEREAS, EBMUD and CCCSD have identified the need to amend the scope of services,
consultant budget, and project schedule.
NOW, THEREFORE, EBMUD and CCCSD DO AGREE AS FOLLOWS:
1. ARTICLE III. PRELIMINARY ENGINEERING STUDY, add the following:
"The scope of services included in this AGREEMENT shall include those described in
the attached Scopes of Work, Exhibits Band C."
2. ARTICLE VII. D. CONSULTANT BUDGET, add the following:
"The estimated budget for additional scope of work under this AGREEMENT is not to
exceed $227,000 for work described in Exhibit Band $13,000 for work described in
Exhibit C, and each agency shall hereby commit an amount not to exceed $120,000
(half) for the total amount of expenditures related to the Scopes of Work, Exhibits B
and C. For the purpose of complying with the CECA process, EBMUD shall be the lead
agency and CCCSD shall be the co-sponsor and responsible agency."
3. ARTICLE VII. E. SCHEDULE, delete and replace with the following:
"The Steering Committee shall complete the work described in this AGREEMENT prior
to December 1, 1997."
4. Add attached Exhibits Band C, Scopes of Work.
Except as amended herein, the AGREEMENT shall remain in full force and effect.
Page 4 of 1 8
EXHIBIT A
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.1 to this
AGREEMENT on the dates written below.
East Bay Municipal Utility District
Central Contra Costa Sanitary District
By:
By:
Title:
Title:
Date:
Date:
Page 5 of 1 8
EXHIBIT B
EBMUD/CCCSD LAMOlUNDA RECYCLED WATD PROJECI'
Scope of Work
Task 1 - Review existing information and project description
A Review the teclmical information and reports by CCCSD and EBMUD. the results of the
engineering planning stu.dies, and any o1her pertinent infimnation D.ecessaIy to become
filmiIiar with the project and the eo.viroomental setting. Doauncints which will be reviewed
include. but are not limited to. the following:
1. CCCCSDIEBMUD Recycled Water Project Draft TeclmicIlMemorandium No.5-
Project Description, May 1996.
2. CCCCSDIEBMUD R.eeycled Water ~ Technical Memoranda Summary
Report. January 1996.
3. CCCSD Recycled Water for Landscape Irrigation Feasibility Study, December
1992.
4. EBMUDlCCCSD Recycled Water Project ScenJrios - Comparison of
Institutional Ahemative Scenarios, ])e(,ember 1995.
5. EBMUD Lamorinda Recycled Water Project - PreIimiuIy Evwatim of Potential
Impacts on Reservoir Quality due to Recycled Water Use for Inigatioo, Final
Report, May 1996.
B. Evahlate project a1tematives including project with additiooal customers md project phasing,
and determine the "NO Project" aJtemative.
C. Review water quality data and existiDg literature associated. with. potential impacts of using
recycled water in watersheds.
D. VISit areas of proposed fBcility sites, evaluate site ch4l1lcteri.stics and determine potential
environmental constraints.
E. Conduct a market tuS~t to identify potential new users in the study area.
I'. Prepare a teclmictd mellW1Yllltblm that ~ tl1e results oftbe existing information review.
makes recommendations regarding aJtem.atives, and describes COD8b:aints mId opportunities
identified in. the field or by contact with. relevant agencies.
Task 2 - Hydraulic Analysis
It is assumed that the sow:ce of:recydOO water for this project win beth.e tertiary treated eft1o.ent from
CCCSD's Wastewater Treatment Plant located in Martin.e2:. It:is anticipated that an abandoned 10-
inch diameter Shell Oil pipeline willleed to be rehabilitated by installing a ltigb. density polyethylene
liner for the transmission of recycled. water.
c:""""",,\J1tllmooopedao
Page 6 of 1 8
EXHIBIT B
A Conduct: detailed computeri7ed hydraulic analyses of alternative distribution systems fur
delivering recycled water to users in the study area with t1a.e CYBERNET (Version 2.16)
hydraulic program. A new model of the system will be developed.
B. Evaluate facili1y requirements including a new trantnniRon main, service main,
resClVoir(s), pump station(s) md preSSUIe reducing station(s).
Task 3 - Project Description
A Use input ftom Tw I and Task 2 to revise the scope of the Proposed Project as necessary,
and develop a Comprehensive Driift Pro~d De&CTiptiOlJ. Engineering evaluations will be
closely coordinated with environmental evaluations in developing a1tematiYe projects.
D. Submit the project description section of the ElR, including: oonstmction, operation, and
maintenance activities; a concise ltatemaIt of the purpose and need for the project as wen as
project objectives (the objectives will substantiate selection of the Proposed Project and
.facilitate evaluat:im1 of alternatives); and a general description of the proposed schedule of
implementation. We anticipate that the project description will include graphics describing
the proposed Project's regional1ocation (Bay Area). specific location (Martinez to Moraga),
and typical pipeline cross section. .
c. Submit the Project Description to EBMUD/CCCSD for possible modifi.clltion and approval
prior to proceeding with the environmental review process.
Task 4 - Prepare CEQNNEPA soope and schedule
A Prepare Notice of Preparation. We anticipate a fucosed EIR will be adequate fur tbe
Proposed Project. For that rea~ we Vvill prepare an Initial Stlldy fur circulation with the
Notia! of Preparation (NOP); the Initial Study will be the vehicle used to eliminate entire
CEQA categories (e.g., energy and mineral resources) or specific issue areas within CEQA
categories (e.g., CODfIicts with adopted enelID' conservation plaoS) ftom discussion in the EIR.
Sixteen (16) copies of an Adnioistrative NOP will be submitted for review and oounnent. It
is assumed oomments wil1 be coordinated, and that only one. set of comments will be
provided We will revise the NOP, and will provide one camera-ready copy and. one
WonlPeI:fuctUtl disk copy (including Initial Study) to the districts.. It is asSlUllOd the districts
will develop distribution 6sts and wtJ1 distribute the NOP to agencies and the State
Clearinghouse.
B. Review and evaluate responses to the Notice of Preparation.
C. Prepare and submit a detailed outline and work schedule for review. We will evaluate
responses to the NOP and scoping input, :finalize the project description (if necessary), finalize
the list ofCEQA categories and issue areas required for discussion in the EIR, and submit an
ElR outlin~ md ddtliled schedule for review and comment.
C:o.v4000\Jl~
Page 7 of 18
EXHIBIT B
Do Conduct and participate in scopiug session or public meetings. An evalnatiOJl of public
interest wiD. be undertakert based on soopiog input. W'1Ih the NOP in ciroulation, we will
assist the disbic;:ts to conduct scopbIg Meetings to obtain. community and agency input. We
assuJIIC two (2) public soopillg meetinp - OIie each for the PIlase 1 and 2 areas. We assume
the districts will provide a Jmliling list of residatts and rclcv8ll1 oolllllJU.ld)'/neighbomood
groups along pipeJioc routes and in the vicinity of the proposed pump stations. We will
prepare a notice of the public ~ md wiD. provide the notice to the diBt:ricts; it is
aswmed the districts will distribute the IIOtices. We will work with District statIto secure
001l1lt1lInity-oriented meeting locations. We will develop a "hfUlJour' package including a
description of the CEQA process. the project, and simple graphics as needed for the scoping
meetillgs. We will make a presentation regarding the community participation and
environmental review processes at the scopmg meetings.
. Task 5 - Description of altematives
A Describefive (5) altematives to be evaluated as weB. as the No Project Alternative. We wiD.
also descrlbetbose almmatives l\hich wiD. not be amied forward for analysis (ie., '1:'ejected"
a1temati.ves),. and will provide detailed justification fur their rejection. We will link rejection
of altematives to their inability to meet project objectives.
B. Submit Description of Alternatives section of the EIR to the districts for review and
comment.
Task 6 - Prepare enviromneotal setting, impact aWysis and mitigation analysis
A Develop a oomprehensive description of the eavironmenta1 setting that wiD. be affected
by this project.
B. Assess the impact of the project on relevant environmmtal categories.
We assume that the fonowmg ollvi..-nn111P.l1t:a! categories and issues will be mc]JJ.ded. m. the EIR.(this
list is subject to change based on initial infurmation review, site reconnaissance, and scoping):
c....,.s...\1~~
LaddUleaaclPl8llllide
. plan/policy consistency
Traffic and TrllB!lportation
. increased congestion
during
construction
. emergency access during
construction
. parking access during
oonstruction
AcstlH:b.U
. creation ofa negative
aesthetic: effect
Cdtural ResOUlUS
Page 8 of 18
EXHIBIT B
Haunl... MMeri"., Public:
~
. release tI subsbmces
. iftted'el:eore with
emergeocy response
during ccmtruction
. c::reatioo eX a health
hazml
HydroIOJY and
Groundwater
. watecsbed efmds
discharge or runoff to
sm:filce water
. groundwater quality
Biology
. special status species
. wildlife
corriOOrslmovement
. sensitive habitat
hblh:: Senites
· water supply
. utilities
. storm water
. sanitaty sewer
Ail'Quality
. OOIlstruc6oo impacts
GeeIouJSei8micity/Soils
. trenching/grading Nobe
. geologic/seismic hazards. constmcti.on impacts
. CfOStOll
c. Iden.ti...4)r an Potcrtian-f ~gnificant impacts. For each en.vironm...P!!tal category listed under
Subtask 68, the following will be developed:
1) Regulatory setting, describing the applicable federal, state, and regionalllocal laws,
regulations, and policies that set the context for the proposed project.
2) Environmental sdting, whicl1 will vary with. the env!rOIlID.eIltal category. To place the
Proposed Project in context, the regional setting will first be characterized, fuUowed by the
study area setting.
3) Impact analysis.. Specific significmce criteria will be identified and clearly stated. The
proposed project will be evaluated against these significance criteria. Each impact will be
clearly described as a uniquely numbered succinct statement, foUowed by discussion as
appropriate. Adverse impacts will be classified u: 1) less than significant; 2) significant, but
mitigated to a level that is less thm significant (ie., the '~sidual impact" is significant)~ or
3) slgpmcsnt, and not rnitigJrmd to a level that is less tlum significant. Beneficial effects of the
project wiD.. be ideMifled as well. Those impacts which cannot be feasibly mitigated to a level
that is less than significant will be identified as "unavoidable adverge impacts."
4) Mitigation measures \.ViD. be described, each uniquely numbered and associated with the
impact(s) they are intended to mitigate.
c..~..&.::s\9IIJ1"""""Wa
Page 9 of 1 8
EXHIBIT B
D. IdentifY the environm-ul impacts that are .speci& to each alternative.
The altenlLlfive3 analysis will assess five (5) alternatives md will fucus on those alternatives that
could P.l1min.a1:f: residuallligrUficIml adverse impacts of the Proposed Project, or reduce those impacts
to a level that is leas than sigDi&ant. A !IlIlmnutty matrix wDl be used to focus the alternatives
discussion. The environmentally soperio:r alternative will be identified. If this is the No Project
Ah:ernative., the enviromnentally superlor "action" alternative will be identified.
E. IdentifY cwnulative and 1JIU[Voidable impacts.
F. Identify all appIOpriate mif:ivtion monitoring requiremalts and measures for impa(:ts
upon e1ementslisted in Subtask 6B above, if1he impacts are determined to be significant.
G. The DEIR will contain separate sections as fonows:
. Preface
. IntmductioD.
. Summaty
. Description. oftb.e Proposed Project
. Setting, Impacts, Mitigation.
. Unavoidable Averse Impacts
. hreversible ad Irretrievable Commitment of Resources
. Growth Inducing I:tqlacts
. Cutmlative Impacts
. Alternatives
. Project Consultation
. List ofPreparers
. References
Each section. as appropriate, will be first summ~ in an abstract to facilitate reader understanding.
The S1I1IiIIl3IY wiD. be finmaned in a manner that will aUow it to also be optionaUy printed as a stand-
alone document for distnlJution to commnnity members or agency representatives.
Task 7 - Prepare Facilities Plan.
A. A detai1ed Facilities Plan will be developed. for the recommended alternative and prepared in
a report fimnat. The Facililies Plan wiD. be closely coordinated V\.j!h the EIR process and will
D.ot be finalized mrtil after completion of the public review process. All findings of the Market
Assessment and hydraulic analyses will be presented in a draft report in. a written and
graphical. furmat. Detailed maps of 00lt1'l.ete systems will be inciu.ded in the rq)()It including
both h.alf:size (11" x 17") and fuR.size fuld out maps. Key p1llrmine and design criteria wiD.
be summarized in the report. Major filciIities such .$ pump stations and reservoirs witt be
taken to approximatdythe 1~JG design level fur the report. PrPhminllry drawings, which will
c.~ooI.'~
Page 10 of 18
EXHIBIT B
be iP~ded.. the report, will include plans and sections. Detailed costs (capital and O&M)
will be developed including oosts fur mitigating visual impacts offilcilities as recmnmen~cd
in the EIR. An envirnnmenta\ constraints analysis for the reoomml'!f'lded :6wilities will be
included.
B. ReguJato:ry pcnWttiug ~ will be reviewed with:key ~cies includivg the Regional
Wata Quality Control Board (RWQCB) and die Department of Health Servroes (DOHS) and
the findinr;.q included in the l"q)ort.
C. An implementation schedule for the project will be included in the report.
D. After QA/QC review and EBMUD/CCCSD comment, the Facilities Plan will be finalized.
Sixteen (16) copies of the final Facilities Plan "\1V1n be provided.
Task 8 - AdmiDistrative Draft EIR
A Sixteen (16) copies ofanAdmmistnltire DElR (eight (8) for each district) will be submitted
fur:review and oom:mem. These Administrative docu.meo.ts will be in 3-ring binders, single-
sided, md with 1.5 Iioc spacmg to fBWitate annotation. of oommentlil directly on the document.
It is assumed comments will be coordinated, and that only one set of comments 'Will be
provided. It is also assumed ~mment8 wiD. not require .further technical analysis or
subsuntial reformatting of the DEIR.
Task 9 - Draft EIR
A Meet with. District staff to review comments, revise the docum.en~ and submit one bmmd
exaJqlle copy, one unbound camera-ready copy, and a WordPerfe.cttfll disk copy oftha DEIR
to the districts for production and distn1rotion by others.
Task to - Response to Comments, Final EIR
A R.c!:pond to substantive verbal and written comments on the publicly-circulated DEIR.
Substantial changes to the project description requiring :re-andysis or production. of new
mapping or figures is not anticipated, nOt is new teclmical analysis nor reformatting of the
EJR.
B. Submit sixteen (16) copies of the Preliminmy Final EIR for review.
C. Revise Preliminary Final EIR per Di.stricts' recommendations and submit one camera-
re:.dycopy and one unbound back-up copy of the Final EIR to the districts..
D. Prepare necessaty Mitigation Monitoring and Reporting Plan (MMRP). The MMRP will be
prepared in accordance with requirements of Section 2111081.6 of the California Public
c....pIo05lJ~4&
Page 11 of 1 8
EXHIBIT B
Resources Code. 'Ihe PJao. wiD. be designed IS a stand-a1oa.c document that can be used by
the Board and by die party respcmBiblc for mitisatiml. IDDDitorinB. and which can be included
in the Fmal EIllas an appendix. 'Ihe MMRP wiD. i~de a cover page, table of conte:nt8,
brief project description, project location, and a site plan. It will briefly provide relevant
background information, describe the pwpose of the Plan. the roles and responsibilities of
the Board and the County, .....1he monitoring proc;leS& It wiI:iaclude a master checldist, with
mitigation measures classified. 88: preconstmctiou; construction; operations; or compensatory.
For those measures requiring separate mmrltoring processes, the fullowing "Will be identified:
. the entity or individual responsible fur iqJlementation;
· timing of mitigation measure;
. monitoriD.g work. program, describing the monitoring action; and
· perfomum.ce standards.
E. Diskette(s) cntlt.ainingtheFmalEIRin WordPerfect: or compatible:fonnat will be submitted.
Sixteen. (16) copies of anAdmioistrative FEIR, comprising the revised Draft EIR, copies of
all substantive comments and responses to these commen~ and the MMRP wiD. be
submitted fur Ieview' and comment. It is assumed comtneIlti wiD. be coordinated, and that
only one set of CO~ will be provided. It is also assumed. comments will not require
fiuther technkaI anaJ;ysi.s or substantial reformatting of the FEIR. We will revise the FEIR
and will submit one bound example oopy, one U1Ibooo.d camera~ready copy, and a
WordPerfectDl disk copy to the districts fur production and distribution by others. It is
assumed the districts will prepare and distribute all required notices.
F. Prepare necessary findings and statement of overrldin8 considerations (if necessary) for
project approval
Task 11- Prepare Engineer's Report
A. An Engineer's Report will be prepared as required fur regulatory use and permitting by the
ltWQCB. It is 821ucipated that this report will inclnde at a minimum a project description,
project background" design and plmming crleria, a llIlf11111a1Y oftha Facilities Plan, appropriate
maps of the study area, recommended pipeline alignments, and recommended facility
locations. Water qoaIity issues and concerns will. be addressed in the rq>ort.
Task 12 - Project Management
A. Meet monthly with EBMUD and CCCSD staff to review work progress, budget,
schedule, and major planning assumptions.
B. Maintain thorough documentation of work
C:"pdo~lJl\Im""""-
Page 1 2 of 1 8
EXHIBIT B
C. Maintain schedule an.d budget. Develop a Project Work Am specifically tailored for the
project. The Project Work Plan is used fur overall pl'oject comnnmication including
budgeting, scheduling, quality control ami Authority coordination. Lines of cOmmmIication
are established and computerized program management software used to monitor pr~ct
budget8 with weekly status reports prepared.
D. Assist the districts in preparing for, and participating in, neighborhood meetings md public
hearings.
Task 13 - Conmnmlty Involvement
The hmm:inrLt Recycled Water Project will benefit from a comprehensive com111lm1ty and agency involvement
program initiated during the environmeo.tal review process for the fuD.owing reasons:
. The Proposed Project would provide approximately 1,200 acre-feet per year (AFIyear) of recycled water,
''freeing up" and equivalent amount of non-recycled water that could be used fur other purposes,
including supporting growth. The Proposed Project may therefore been seen as growth inducing.
. Citizens have eKpIeSSCd concerns regarding traffic associated with proposed golf courses :in the Monl.ga
area which woold be served by the Lamorioda Recycled Water Project. While this issue sb.ould be settled
prior to approval ofth.e individual golf course projects, it may be resurrected as an issue for the Proposed
Project. Early identification and d.iflh&ing of this issue couId. avoid unn.ecessazy conflict or delay_
. Use of''Iecycled. vvater" may create in the mind of an uninfurmed public a perception of a health hazard.
. Construction mrisance impactS (noise, dust, traffic, etc.), while teq>omry, can generate substantial citizen
concern; discu8sion of constm.ction mitigation early can diffuse potential opposition.
. The Proposed Project is located between Martinez and Moraga, and would pass through several
jurisdictions; dose coordination with local jmisdictions initiated during em-ironmental review and carriecl
forward during design. and oonstrudion would facilitate project progress.
In this age ofheightened citm:n. and ratepayer awareness nearly all projects generate some level of controversy:
and fi order to have a prqject progress as smoothly as p08Slo1e, it is important to obtain community and agene)
input at the earliest stage after the project is well defined While 100 percent consensus on any project is n01
likely, early and effective engagemmt of citiz.en and agency communities will result in a sense of respect for a
process viewed as having iDtegrity, and 1lDs senBe ofIeSpect win overcome honest disagreement OD the outcome
By taking this "early engagement" approach, a project proponent reaps several major benefits:
. project supporters are identified at an early stage, and their support can be most effuctively utilized me
leveraged for the remaining life of project development;
. project opposition is identified early and CaD be most effectively dealt with, prior to expenditure of th.
majority of project resources;
.,~c:<\1?ll\1-n.~
Page 13 of 18
EXHIBIT B
· important information regarding the project area or local processes may be obtained from both citizen
and agenoy "1ocals~'; and
· over time, the proponent develops a reputa.tion for respecting comtmmity values and ideals, and future
project development efforts are facilitated.
13.1 Community Involvement Plan
Prepare a plan fur the community involvement program that describes an steps to be undertaken.. This plan will
expand on the framework set. om in this scope of work, and lIt;)l descn"e the approach to cotnmlmity outreach,
including community contacts, products for developmen~ anticipated meetings, and special connnittees to be
developed.
13.2 Contact with Elected Officials
Assist the districts to identify elected officials to contact regarding the proposed project, and. prepare a draft letter
ofintrodu.ction to the project. The pmpose oftbiB step would be to engage elected officials. in early consultation
to make them aware of the proposed project, and to obtain. infurmation Iegarding potentially interested
constituents, including organizations, neighborhood groups, and individuals. It is anticipated the District's
would prefer to print the letter on District or Project letterhead enclosing a brochure, md would perso.nall)l
fullow-up the Jetterwitb a telephone can to each elected official Optionally, the DiBtricts could arrange individual
"early consultati.on" meetings with elected officials.
13.3 Contact Agency Representatives
Identify agency representatives to contact regarding "the proposed project and prepare a draft Jetter of
introduction to the project. It is anticipated the districts would pre:fel" to print the letter on District or Projec1
letted1ead enclosing a brochure. The pmpose of this step would be to engage agency representatives officials m
early consultation after elected officials are contacted to make them aware of the proposed project, and to obtaiIJ
information regarding potentially affected resources or mcilities as well as potentially interested OJganinlt:ions,
neighborhood groups, md individuals. Follow-up telephone calls are not anticlpatect
13.4 Pre-scoping Meetings
Assist the districts in conducting pre-scoping meetings. It is assumed that. due to the mnltiple jurisdictioru
involved and length of the pipeline. two (2) community-wide meetings related to CEQA would be held - one it1
the Moraga area and one in the Pleasant HiIJIMattine.z area. It is assumed the distri.cts will provide m appropriatf
initial project mailing list. in W ordPerfuct 'I'M format
The meetings are currently envisioned as a combination of an open hou.se., followed by a more furma:
presentation. The meetings would be conducted from approximately 4 p.m to 8 p.m. Assistance under thil
Subtask: would include:
G~~~"IOOJI.
Page 14 of 1 8
EXHIBIT B
. preparing notification camera-ready tm, camera-ready comment card layout, camera-ready sign-up
sheets, and camera-ready "handout materials" regarding the wlll.......Ry involvement prooess and
proposed. pIOject
. attend the meetings to interact with those ~djpe, md. to make presentations or support District
presentations
. debrief district and consultant staffimmediate1y upon meeting c10SlUe
. compile commettts ftom the project transcript, team. member notes, and comment cards
It is assumed that 1he disl:rivts will arrange for meeting locations, meeting ad-up and administration, printing and
malting of notifications, printing of camera-ready hand out materials developed by the project T earn, and
ammging for meeting transcripts.
13.5 FoclIS Meetings
Participate in up to three (3) mcctiDgs intended to present and discuss the proposed project with specific mteT.est
groups, such. as Pan:nt- Teacher Associations, golf course owners, neighborhood groups, etc. The purpose 01
"'fucus meetings" is to address specific or special interests or concem8 in a more focused manner than is possl.blc
in. a cOIJ1RQltttty-wide meeting. Our role would be to make a special presentation. or support dilotricl
presentations, and to interact with commmnty members on a one-to-one basis.
We assume special graphics or 'llaadaut" materials would not be required for these meetings, and. DistriC1
personnel will arrange for meeting locations, etc. per Subtask 13.4, above.
13.6 AJsemble Project Advisory Committee (pAC)
Based on input from elected officials and agency representatives as 'weJl as interest expressed through th(
meetings held to date, the project Team will work with District staff to ideDtifY 10 to 15 individuals to serve 01
the PAC. We wiD. contact these individuals to ensure their participation and their complete knowledge regardin!
the pwpose and status o(the proposed project. A PAC will act as a link to the conmunrity, providing input b
the project team, and to relating project development progress to the oommllttity they represent. We wiD. compiL
a contactlmlJiling list fur the PAC.
13.7 Newsletter fll
Prepare camera-ready text and graphics for a newsletter that will describe:
· project purpose
· project benefits and potential impacts
. basic project design (pipeline. reservoir. pump stations
.:\~_dl.....
Page 1 5 of 1 8
EXHIBIT B
. project background
. project devdopment to date, including CEQA (possibly NEPA)
. project ahematives
. oonnmmlty involveInent to date, including development of the PAC
. future opportunities for comtnnn1ty involvement
. a return-mail comment oard
The newsletter will be a f<JU['-page (11-by-17 inches, fulded) furmat. It is out assumption the districts will use
the camera-ready provided by the projec.'1 Team to pnbfuJ,\ the new-sletter~ and will use Distri.ct bulk mailing
licenses to aChieve economies on postage.
13.8 Scopiag MeetiRgs
Support two (2) sooping meetings in the same manners as we will support the pre-scoping meetings, described
in Subtask: 13.4, above.
13.9 Post-Baseline Jlaventory PAC MeetiRg
Participate:in a PAC meeting to describe:reaili:s ofbasdine inventories. The information. provided at this meetintl
will allow the PAC to understand cun:mt oondUinns along the pipeliDe routes, and at reservoir and pump stations
sites. We wiD. di.scass initially-identified potential impacts of the proposed project, and will discuss nev.
alternatives the PAC identifies.
To achieve ecoI10mWs. this meeting could be oonducted at either D.iBtrict facility, or at another location. selectecl
by cither PAC members or the districts. We will notify PAC members of the meeting.
13.10 Post-ImpactlAltematives Analysis PAC Meet:iDg
Participate in a PAC meeting to describe results of impact and alternatives ana.J;ysis, md to obtain informatiot
from the PAC regarding their views regarding project devel.opIJllCllt to date. The information provide at WI
meeting will allow the PAC to understmd potential impacts of the proposed project and alternatives. We wiI
discuss the preferred project, the environmentally mperior altemative~ and contents of the upcoIDinJ:
enviromnenta1 review dOCUDJCDt. The PAC will provide feedback regarding community acceptance of the result!
of environmeo.tal review.
To achieve economics, this meeting could be conducted at either District &cility, or at mother location selecte(
by either PAC members or the Districts. We will notifY PAC members of the meeting.
13.11 Newsletter *2
Prepare camera-ready text and graphics for a newsletter that wil1 describe:
. project development to date, including the results ofCEQA (possibly NEPA) analysis
~~
Page 1 6 of 1 8
EXHIBIT B
· the preferred project
· project design, including pipeline route~ and pump station and reservoir locations
· oommnntty involvement to date, including activities of the PAC
· future opportunities fur community involv~ includiDg upooming hearings
· a return-mail comment card
The newsletter will. be a fuur-page (11-by-17 inches, folded) mrmat. It is assumed that the districts will use our
camera-ready provided to publish the newsletter, and wiD. use Di.strlct bulk mailing licenses to achieve economies
on postage. .
13.12 Public Hearings (2)
Support two public hearings in the same manners as we will support the pre-sooping meetings, described in
Subtask 13.4, above. We will support OJ make a presentation, at District discretion., and will be available to
cJamY points of confusion. It sh.ou1d be noted the purpose of the hearings is to identifY and obtain substantive
cotnlllf2lts m the Daft ~ not to address such COIDDJflll;s nor to serve as a fumm for debate. Only clarifications
that can assist development of substantive comments wiD. be provided.
The transcript of these hearings in combination with written comments will serve to identify substantive
comments wlllch wnt be addressed in the Fmal ElR.
Task 14 -Public Involvement Brochure
A Prepare a brochure (81/2" x 11" folded) for insertion in mailers to com1Tllmlty members and customers.
Brodmre will include introduction. to proposed recycled water program and invitation to public meetings
Consultant Team will provide a two (2) color camera-ready copy for District reproduction an,
distribution.
Task 15 - Customer Contacts
Direct Customer contacts will be made with potential future customers to introduce them to the proposec
Lamorinda Recycled Water Program, solicit their interest, and firm up their current and future demands for water
15. I - Develop Letter of Interest (WI)
A generic WI will be developed and tailored specifically for the Program The LOI will be a non-bindinJ
cqtteSSion of interest by future potential customers in. the study area to use program water. A draft LO
will be submitted to the districts fOt" review.
15.2 - Develop Customer Contact Checklist
Q~"""''M_'"''''''''''
Page 1 7 of 1 8
EXHIBIT B
A cbeck:1ist ofil:ems to be reviewed with potential program cnstomers will be developed and tailored to
the prognm. 'Ibis cheak1ist wiII. serve as a tool for estimating customer dem2l1ds and estimating the cost
of retrofitting individal irrigation. systems. Cbecldist will inWde, but not be limited to, the following;
- Site Characteristics
Type of soil, landscape or crop to be irrigated
Area of reclaimed water use
Potential areas of overspray, pondiog or runoff
Presence of drinking foWltains and other potable water filcilities
Existing bacldlow protection on potable water service
Appropriate locations for advisory signs
Surrounding land use or other site restrictions (e.g., wells)
Site drainage and SIlb~drains
- Irrigation Facilities
Potential cross CODDections between potable and other services
Reservoirs, pumps, strainers, 1ilters, piping and control sy5tems
Valves, quick couplers, irrigation components (e.g., drip or spray)
- Customer Management Practices
Maintenance personnel duties and training programs
Irrigation system inspection and repair procedures
15.3 - Customer Contacts
Customers identified in the recommended alternative will be contact.ed d1reotly (on-site visit) to solici.l
interest in the program and firm up demands. Customers will be provided an LOI md requested tc
complete it if they so desire. Items on the checklist will be reviewed with each individual customer. h
adcfuioll, on-site inspections of each customer site will be conducted. It is assumed that thirty (30:
customer contacts will be made.
~
Page 1 8 of 1 8
EXHIBIT C
SCOPE OF WORK
CCCSD shall operate the filter plant on eight (8) separate occasions in a mode that produces
recycled water that satisfies HUnrestricted Use" Title 22 requirements. Water samples shall then
be taken and analyzed for Giardia cysts and Cryptosporidium oocysts.
1 . FILTER PLANT OPERATION
CCCSD shall purchase and inject a polymer/alum blend coagulant prior to filtration in
order to achieve turbidity levels less than 2.0 NTU in the filter plant final effluent.
CCCSD shall operate the filter plant in this mode eight (8) different times spaced evenly
over a 15 month period beginning in June 1996. The total budget for purchasing the
polymer/alum blend and renting the required equipment for these eight test runs is
estimated not to exceed $7,000.
2. LABORATORY TESTING
CCCSD shall retain the services of BioVir Corporation to take samples and perform
laboratory analyses for the presence of Giardia cysts and Cryptosporidium oocysts. The
total budget for BioVir's services to perform eight (8) test runs and analyses is
estimated not to exceed $6,000.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
4
BOARD MEETING OF
August 15, 1996
NO.
SUBJECT
CREATE AND ADD ONE POLLUTION PREVENTION PROGRAM
SUPT. POSITION (S-77), ONE HOUSEHOLD HAZARDOUS WASTE
(HHW) SUPV. POSITION (S-72), ONE HHW SA. TECH. POSITION
(G-62), AND ONE HHW TECH. 1/11 POSITION (G-45/49); ADOPT
THE CLASS DESCRIPTIONS; MODIFY THE SOURCE CONTROL SUPT.
CLASS DESCRIP.; RECLASSIFY BART BRANDENBURG TO POLLUTION
PREVENTION PRG. SUPT.; AND AUTHORIZE FILLING THE VACANCIES
7 HUMAN RESOURCES a.
DATE
July 24, 1996
TYPE OF ACTION
HUMAN RESOURCES
SUBMITTED BY
Cathryn Freitas, Human Resources Manager
INITIATING DEPT./DIV.
Administrative/Human Resources
ISSUE: Board authorization is required to create new positions, adopt class descriptions, reclassify
employees, and recruit for the vacant positions.
BACKGROUND: The District plans to open and operate a Household Hazardous Waste Collection
Facility (HHWCF) on site for the purpose of collecting, packaging, and disposing of Household
Hazardous Waste (HHW) and Conditionally Exempt Small Quantity Generator (CESQG) generated
waste for Central Contra Costa County. It is anticipated that the new facility will open for operation
as early as March, 1997. Staff is required to operate the facility.
Greenfield Services Corporation developed a staffing plan for the HHWCF which was presented to the
Board in February, 1996. The proposed HHW positions are those recommended by the study (see
attached class descriptions):
. Household Hazardous Waste Supervisor (S-72)
. Household Hazardous Waste Senior Technician (G-62)
. Household Hazardous Waste Technician 1/11 (G-45/49)
District management proposes to place the new Household Hazardous Waste Section under the
direction of the Source Control Program Superintendent in the Plant Engineering Division of the
Engineering Department. The attached Superintendent class description has been revised to include
HHW duties.
Pollution Prevention and Source Control Programs
With the addition of the Household Hazardous Waste Facility and staffing, staff is recommending a
reorganization of Source Control Section supervisorial duties and the creation of a Pollution Prevention
Section. The separation of duties between Pollution Prevention and Source Control are outlined in
Exhibit A, Division of Duties. As evidenced in the Exhibit, staff believes the span of control and
breadth of duties would be excessive and unmanageable for one individual.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7191
7tj3
RB
INITIATING DEPT./DIV.
SUBJECT
CREATE AND ADD ONE POLLUTION PREVENTION PROGRAM SUPT. POSITION POSITI'ONPAPER
(S-77), ONE HOUSEHOLD HAZARDOUS WASTE (HHW) SUPV. POSITION (S-72),
ONE HHW SR. TECH. POSITION (G-62), AND ONE HHW TECH. 1/11 POSITION
(G-45/49); ADOPT THE CLASS DESCRIPTIONS; MODIFY THE SOURCE CONTROL PAGE
SUPT. CLASS DESCRIP.; RECLASSIFY BART BRANDENBURG TO POLLUTION DATE
PREVENTION PRG. SUPT.; AND AUTHORIZE FILLING THE VACANCIES
2
OF
4
July 24, 1996
Due to Bart Brandenburg's expertise as Source Control Superintendent in developing the District's
pollution prevention program activities to date, it is appropriate for him to be reclassified to Pollution
Prevention Program Superintendent. An in-house recruitment would take place to fill the Source
Control Superintendent position.
Mr. Brandenburg would be in charge of the varied District activities designed to reduce or eliminate
the generation of pollutants and waste at the source. A major responsibility would be to administer
the county-wide Clean Water Program Illicit Stormwater Discharge activity. As was presented in the
Fiscal Year 1996-97 Personnel Budget, the Clean Water Program (composed of Contra Costa County,
17 cities, and the Flood Control and Water Conservation District), is reimbursing the District for one-
half of a superintendent's pollution prevention activity and for a new Source Control Inspector position,
previously approved by the Board. A letter confirming the District's role had been received from the
Program Manager (Exhibit J). It is anticipated that inspections will start within 90 days. Other
responsibilities would include continuing his work with the District's Community Education Program,
the Annual Pollution Prevention Awards, inter-agency cooperative efforts to reduce pollution, pollution
prevention toxicity studies, and regulatory interface.
As can be seen from the attached letter from Clean Water Program Manager Donald Freitas dated
August 6, 1996 the member agencies remain committed to the Illicit Discharge Elimination Program.
We expect the Program agreement to be executed in the near future. Staff will wait to execute the
reclassification of Mr. Brandenbrug and the filling of the Source Control Inspector position until the
agreement is approved by the Board.
The Source Control Section will continue its responsibilities for regulating the discharge to the
collection system to ensure that the District complies with all applicable federal and state laws. Source
Control's goals are to make sure the treatment plant meets its effluent standards and the collection
system is not damaged. This is done by permitting identified industries within the District service area,
requiring sampling and analysis and providing oversight via inspections. Where certain industries show
a pattern of noncompliance within the Source Control discharge limits, enforcement action is taken
to bring them into compliance.
Also, the Source Control Section is responsible for two additional major programs: a trucked waste
program in which the various trucking firms that provide septage tank pumping and portable toilet
service are permitted and monitored; and special discharge permitting for sites that need relatively
short-term service such as groundwater remediation sites and batch or one-time discharges.
1302B-7/91
SC~~~;'E AND ADD ONE POLLUTION PREVENTION PROGRAM SUPT. POSITION POSITION PAPER
(S-77), ONE HOUSEHOLD HAZARDOUS WASTE (HHW) SUPV. POSITION (S-72),
ONE HHW SA. TECH. POSITION (G-62), AND ONE HHW TECH. 1/11 POSITION PAGE
(G-45/49); ADOPT THE CLASS DESCRIPTIONS; MODIFY THE SOURCE CONTROL
SUPT. CLASS DESCRIP.; RECLASSIFY BART BRANDENBURG TO POLLUTION DATE
PREVENTION PRG. SUPT.; AND AUTHORIZE FilLING THE VACANCIES
3
OF
4
July 24, 1996
Accordingly, based on the reorganization of supervisorial duties within the Plant Engineering Division,
staff recommends the following:
· Create one Pollution Prevention Program Superintendent (S-77) to perform contract
management of the illicit storm water discharge program and perform other
pollution prevention activities as directed by District management;
· Reclassify Bart Brandenburg from Source Control Program Superintendent (S-77)
to Pollution Prevention Program Superintendent (S-77); and
· Recruit one Source Control Program Superintendent (S-77) from in-house
candidates only to supervise Household Hazardous Waste and Source Control.
District management has met with representatives of the Central Contra Costa Sanitary District
Employees' Association, Public Employees' Local No. 1 (Local One) and the Management
Support/Confidential Group (MS/CG). The new HHW Supervisor position will be part of the MS/CG
and the new HHW Senior Technician and HHW Technician 1/11 positions will be represented by the
Local One bargaining unit. Additionally, the bargaining units have agreed to limit recruitment for the
HHW Supervisor position and the HHW Technician 1/11 position to in-house candidates only. Local One
has agreed to limit the recruitment for the HHW Senior Technician to current District employees in the
Plant Operator and Pump Station Operator classifications (see attached letter - Exhibit B). This will
allow the attrition of at least one position among the Operators and accommodate the necessary
reduction in staff related to the institution of ultra-violet disinfection.
Attached are the proposed class descriptions for the Pollution Prevention Program Superintendent
(Exhibit C), HHW Supervisor (Exhibit D), HHW Senior Technician (Exhibit E), and HHW Technician 1/11
positions (Exhibit F), along with the modified class description for the Source Control Program
Superintendent position (Exhibit G). Also attached is a current organizational chart (Exhibit H) and
proposed organization chart (Exhibit I) reflecting the addition of the new Section.
These additional personnel to staff the HHWCF were budgeted in the current 1996/1997 Operating
and Maintenance Budget. The Source Control Program Superintendent position will be filled from in-
house candidates; ultimately a position will be vacated. The savings from this vacant position will be
sufficient to support the cost of the Pollution Prevention Program Superintendent. Alternatively, there
will be a decrease in overall District staffing as a result of these changes.
13026-7/91
S~~~~\E AND ADD ONE POLLUTION PREVENTION PROGRAM SUPT. POSITION POSITIONPAPER
(S-77), ONE HOUSEHOLD HAZARDOUS WASTE (HHW) SUPV. POSITION (S-72),
ONE HHW SR. TECH. POSITION (G-62), AND ONE HHW TECH. 1/11 POSITION
(G-45/49); ADOPT THE CLASS DESCRIPTIONS; MODIFY THE SOURCE CONTROL PAGE
SUPT. CLASS DESCRIP.; RECLASSIFY BART BRANDENBURG TO POLLUTION DATE
PREVENTION PRG. SUPT.; AND AUTHORIZE FILLING THE VACANCIES
4
OF
4
July 24, 1996
RECOMMENDATION: Create and add one Pollution Prevention Program Superintendent (S-77, $4751-
$5756), one Household Hazardous Waste Supervisor (S-72, $4220-$5109), one Household Hazardous
Waste Senior Technician (G-62, $3312-$4007) and one Household Hazardous Waste Technician 1/11
(I = G-45, $2217-$2673, 11= G-49, $2433-$2941); adopt class descriptions for Household Hazardous
Waste Supervisor, Household Hazardous Waste Senior Technician, and Household Hazardous Waste
Technician 1/11; modify the Source Control Program Superintendent class description; reclassify Bart
Brandenburg to Pollution Prevention Program Superintendent; and authorize filling the vacancies. The
reclassification of Mr. Bradenburg and the filling of the Source Control Inspector position will be
postponed until Board approval of the Illicit Discharge Program agreement.
13028-7/91
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 5
BOARD MEETING OF
August 15, 1996
NO.
10. BUDGET AND FINANCE a.
DATE
August 9, 1996
TYPE OF ACTION
SUBJECT
REVIEW AND APPROVE THE REVISED STATEMENT OF
INVESTMENT POLICY
APPROVE INVESTMENT
POLICY
SUBMaJEg~Y .
ue ole Ratcliff, Controller
INITIATING DEPT./DlV.
Administrative/Finance & Accounting
ISSUE: The District's investment policy should be reviewed and approved annually by the
Board of Directors.
BACKGROUND: In 1984, the California legislature amended Government Code Section 53646
to require that the treasurer or chief fiscal officer annually render to the legislative body of the
local agency a statement of investment policy, and render a monthly report to the chief
executive officer and legislative body of the local agency showing the type of investment,
institution, date of maturity, amount of deposit, current market value for all securities with a
maturity of more than 12 months, rate of interest, and such data as may be required by the
local agency.
Section 53646 remained in effect only until January 1, 1991, and as of that date was repealed.
Although no longer statutorily required, the annual rendering of a statement of investment
policy to the governing Board for review and approval as well as a monthly investment report
is considered prudent and has been continued.
The Board will recall that the last approved change to the District's investment strategy was
an increase in LAIF investments to a maximum of $7,500,000. This year, several changes to
the investment policy are being recommended to conform to changes in Government Code
Section 53646.
In September of 1995, the California Legislature amended Government Code Section 53646
via Senate Bill 564 to require that as of January 1, 1996:
a. The treasurer or chief fiscal officer annually render to the legislative body of the local
agency a statement of investment policy. (This practice has been continued since the
original repeal of Section 53646 in January, 1991.)
b. The treasurer or chief fiscal officer render a quarterly report to the chief executive
officer, the internal auditor, and legislative body of the local agency showing the type
of investment, issuer, date of maturity, par (or face) and dollar amount invested, current
market value for all securities, and the source of this same valuation, and such data as
may be required by the local agency. This report has been updated to include all new
requirements and will continue to be provided monthly until the Board indicates
otherwise.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
SUBJECT
REVIEW AND APPROVE THE REVISED STATEMENT OF
INVESTMENT POLICY
POSITIOiNPAPER
2 5
PAGE
DATE
OF
August 9, 1996
c. The quarterly report should include a statement of compliance of the portfolio with the
investment policy. (This compliance statement has been added to our monthly report.)
d. The quarterly report should state the ability of the local agency to meet its pool's
expenditure requirements for the next six months. (Since the District does not pool its
investments, the reporting provisions of S8564 regarding pooling does not apply.)
The District's monthly report has met the majority of the new reporting requirements for years.
Two remaining requirements will be implemented immediately: 1) submit quarterly (in our case,
monthly) report to internal auditor; 2) include dollar amount invested (cash outlay) for all
investments.
The attached Policy and Procedure has been updated to reflect the new requirements of
Government Code Section 53646. Further, the Statement of Objectives section has been
revised to more closely reflect our current operating practice. Finally, staff recommends
eliminating two of the permissible investments from the existing list, as they would not be
prudent investments for the District.
The Finance Committee has reviewed and concurs with these changes.
RECOMMENDATION: Review, suggest any additional changes if appropriate, and approve the
District's investment policy.
1302B-7/91
<C<SD
Central Contra Costa Sanitary District
NO.
SUBJECT
EFFECTIVE
August 2, 1 996
SECTION
POLICY & PROCEDURE
INVESTMENT POLICY
ESTABLISHED BY:
The Bn~rrl nf I'
REFERRING TO:
The investment policy of the Central Contra Costa Sanitary District is embodied in the following
eleven sections:
I. Statement of Objectives
The temporary in'lestmcnt portfolio of the District shall be designed to attain a marl(et
average rate of return, taking into account the Distriet's in'/estment risk constraint and
prudent investment principles.
The temporary investment portfolio of the District will be managed to ensure that normal
cash needs, as well as scheduled extraordinary cash needs can be met. Therefore,
adequate liquidity will be the first priority. Second priority will be the safety of the
portfolio ensuring that the investments could be readily converted to cash if needed
without causing a material change in the value of the portfolio. lastly, the portfolio will
be invested to attain a market average rate of return, after meeting the first two
previously stated objectives.
II. Permissible Investments
Within the constraints prescribed by the Government Code of the State of California for
permissible investments, the District's investment portfolio will only be invested in the
following instruments:
. United States Treasury Bills and Notes, and obligations of government agencies
for which the full faith and credit of the United States are pledged.
. Obligations of the Federal Home loan Banl( (FHlB), Federal ~Jational Mortgage
Association (FNM/\), Government Notional Mortgage Association (GMNA), and
Small Business !\dminstration (8B/\).
. Bankers Acceptances, drawn on and accepted by a commercial bank, which are
eligible for purchase by the Federal Reserve System,
. Collateralized Certificates of Deposit issued by a Federal or State chartered bank
or a Federal or State chartered savings and loan association.
. Commercial Paper of prime quality limited to corporations with assets over
$500,000,000.
. Repurchase Agreements for a period less than 20 days.
I SHEET 3 OF 5
<<SD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
· Local Agency Investment Fund of the State of California.
III. Banks and Dealers
The District will use the services of the Treasurer's Office of the County of Contra Costa
which will transact the District's investment decisions in compliance with the
requirements described in this investment policy. The County Treasurer's Office will
execute the District's investments through such brokers, dealers, and financial
institutions as are approved by the County Treasurer, and through the State Treasurer's
Office for investments in the Local Agency Investment Fund.
IV. Maturities
The maximum maturity for investments of the District is one year. Prior approval of the
Board of Directors must be obtained to acquire investments with maturities beyond one
year. However, investments in Treasury Notes and the Local Agency Investment Fund
would not be subject to the one year maximum maturity.
V. Diversification
To minimize the risk of loss through default, the total amount invested in a single issuer
will not be greater than 15 percent of the District's investment portfolio value, except
that the 1 5 percent limitation will not apply to United States Treasury Bills and Notes and
investments in the Local Agency Investment Fund.
VI. Risk
Credit and market risks will be minimized through adherence to the list of permissible
investments, a limit on maximum maturities, and the limitation on the total investment
in a single issuer.
VII. Delegation and Authority
The District Controller will be responsible for investment transactions which should be
made in accordance with this investment policy and within the internal controls
described in Section IX.
I SHEET 4 OF 5
<c(sD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
VIII. Prudence
Prudent judgment must be exercised by the District Controller responsible for investment
transactions undertaken in accordance with this investment policy.
IX. Controls
The District Controller will establish subsidiary accounting records of each investment
which will enable the determination of income earned monthly and through maturity, and
the balancing of the principal amounts to a control account in the general ledger.
Internal control procedures will require the countersignature of the Deputy General
Manager for all transactions which are initiated by the Controller. The dollar limit of the
Deputy General Manager will be $5 million. Investment transactions which exceed $5
million will require the additional approval of the General Manager-Chief Engineer. Such
internal controls are to be reviewed by the District's independent auditors annually.
X. Reporting
The District Controller will annually render a statement of investment policy to the Board
of Directors. The Controller will submit a monthly report to the District's General
Manager-Chief Engineer iifl6., Board of Directors and internal auditor showing the type
of investment, issuer, dates of issue and of maturity, par (or face), dollar amount
invested amount of deposit, current market value of all securities, with a maturit.,. of
more than 12 months, and rate of interest and the source of this same valuation, and
a statement of compliance of the portfolio with the investment policy.
XI. Performance Evaluation
A performance evaluation will be completed by the District's independent auditors every
four years, commencing with the 1984-1985 fiscal year, to determine whether the
investment objective of achieving a market-average rate of return is being realized. In
determining the market-average rate of return, the average return of three month U.S.
Treasury Bills will be used.
ADS/S/Admin/Posp/lnvestmt. pol
I SHEET 5 OF 5