HomeMy WebLinkAboutAGENDA BACKUP 06-06-96
Central Contra Costa San ita. y District
BOARD OF DIRECTORS
PAGE 1 OF 2
BOARD MEETING OF
June 6, 1996
NO.
4. CONSENT CALENDAR h.
SUBJECT
QUITCLAIM SEWER EASEMENT TO MOUNT DIABLO
UNIFIED SCHOOL DISTRICT, JOBS 578 & 894, PARCEL 17,
PLEASANT HILL AREA
DATE
Ma 28 1 996
TYPE OF ACTION
APPROVE QUITCLAIM
OF SEWER EASEMENT
SUBMITTED BY
William Gregory
Real Pro ert S ecialist
INITIATING DEPT./DIV.
Engineering Department!
Infrastructure Division
ISSUE: Portions of the subject easement are no longer required for District purposes and can
now be quitclaimed.
BACKGROUND: In October 1995 Mount Diablo Unified School District granted an easement to
this District for the Pleasant Hill Relief Interceptor Project. The new easement generally
parallels the existing easement and overlaps portions of it. The interceptor pipeline has been
constructed, and it has replaced the sewer pipeline that was located in the subject easement.
The original sewer pipeline has been abandoned, and portions of the original sewer easement
that lie outside of the new (1995) sewer easement can now be quitclaimed. This will preserve
our "prior in time" rights over the portion of the new easement alignment that overlays the
existing easement.
Staff has concluded that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in
land-use limitations. Board of Directors' approval of this project will constitute an independent
finding that this project is exempt from CEQA.
RECOMMENDATION: Approve Quitclaim Deed to Mount Diablo Unified School District,
Jobs 578 and 894; authorize the President of the District Board of Directors and the Secretary
of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
BOARD MEETING OF
June 6, 1996
AUTHORIZATION FOR P.A. 96-4 (ALAMO)
TO BE INCLUDED IN A FUTURE FORMAL
ANNEXATION TO THE DISTRICT
SUBMITTED BY
Dennis Hall
Associate En ineer
PARCEL
NO.
96-4
AREA
Alamo
(77E6)
OWNERI ADDRESS
PARCEL NO. & ACREAGE
Presbytery of San
Francisco
2024 Durant Avenue
Berkeley, CA 94504
198-100-03 (5.70 AC.)
PAGE 1 OF
2
NO.
4. CONSENT CALENDAR i.
DATE
Ma 28 1 996
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
INITIATING DEPT./DIV.
Engineering Departmentl
Infrastructure Division
REMARKS
LEAD
AGENCY
CCCSD
Site consists of two
buildings which are leased
to private groups for
"retreats." The septic
system is inadequate and
must be connected to the
public sewer. Project is
exempt from CEQA.
RECOMMENDATION: Authorize P.A. 96-4 (Alamo) to be included in a future formal annexation.
INITIATING DEPT./DIV.
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1302A-7/91
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PROPOSED ANNEXATION
P ~A. 96-4
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
1
BOARD MEETING OF June 6, 1996
NO.
4. CONSENT CALENDAR j.
DATE
SUBJECT
ACCEPT CONTRACT WORK FOR AUXILIARY BOILER BURNER
MODIFICATIONS PROJECT, DISTRICT PROJECT NO. 6100, AND
AUTHORIZE THE FILING OF THE NOtiCE OF COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT
WORK/FILE NOTICE OF
COMPLETION
SUBMITTED BY INITIATING DEPTJDIV.
Joseph J. Pomroy, Assistant Engineer Maintenance Engineering
ISSUE: Construction has been completed on the Auxiliary Boiler Burner Modification Project, District
Project No. 6100. The work is now ready for acceptance.
BACKGROUND: The Bay Area Air Quality Management District adopted Regulation 9, Rule 7,
Control of Nitrogen Oxides and Carbon Monoxide from Boilers, Steam Generators, and Process
Heaters. The District's auxiliary boilers are subject to this rule and met the compliance deadline of
January 1, 1996.
On February 2, 1995, the Board of Directors of Central Contra Costa Sanitary District authorized
award of this construction contract to Connely Company. All of the construction has been
completed for the bid amount of $128,407. It is appropriate to accept the contract work at this
time. The project is described further in the 1994-95 Capital Improvements Budget on page TP-52.
Specific benefits of this preject include a 55 percent reduction in NOx emissions from these units,
a doubling of the burner "turn-down" ratio, which increases the boilers' operational flexibility, and
a reduction of 17 percent in the horsepower required to operate the boiler.
RECOMMENDATION: Accept the contract for the Auxiliary Boiler Burner Modification Project,
District Project No. 6100 and authorize the filing of the Notice of Completion.
INITIATI,NG DEPT.lDIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
1
BOARD MEETING OF
June 6, 1996
NO.
4. CONSENT CALENDAR k.
AUTHORIZE DOUG DREWES, AUTOMATED MAPPING AND
PRODUCTION COORDINATOR, TO ATTEND PC TROUBLE
SHOOTING TRAINING
DATE
May 28, 1996
TYPE OF ACTION
SUBJECT
AUTHORIZE
ATTENDANCE
SU~~J:rT.ED BY
william V. Clement,
Engineering Support Supervisor
INITI)llING DEPT./QIV.
tngineenng Department/
Plant Engineering Division
ISSUE: Authorization of the Board of Directors is required for un budgeted training that exceeds
$500.
BACKGROUND: Doug Drewes, Automated Mapping and Production Coordinator, is responsible for
maintaining the hardware and software that is used for the Automated Mapping/Computer-Aided
Design Drafting (AMCADD) system. We are changing our older, more complex AM CADD system
hardware to a newer, simpler PC system that we can repair in-house instead of through an
expensive outside company. It is appropriate for Doug to attend this training so that he will be
qualified to perform such maintenance. The benefits from Doug's attendance were not anticipated
prior to the hardware changeover, so the training was not included in the Fiscal Year 1995-96
Operations and Maintenance (O&M) budget. However, there are sufficient funds available in the
Plant Engineering Division O&M training budget to cover the cost of this training.
RECOMMENDATION: Authorize the attendance of Doug Drewes, Automated Mapping and
Production Coordinator, at the June 17-18, 1996, Essential Seminars Advanced PC Troubleshooting
course in Sacramento at a total cost not to exceed $900.
REWEWEDAND RECOMMENDED FOR BOARD AcnON
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1302A-7/91
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INITIATING DEPT./DIV.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 1
BOARD MEETING OF
June 6, 1996
NO.
4. CONSENT CALENDAR 1.
Dtfay 31, 1996
SUBJECT
AUTHORIZE THE TRANSFER OF $55,000 FROM THE 1995-96
EQUIPMENT BUDGET TO THE 1996-97 EQUIPMENT BUDGET TO
COMPLETE THE ACQUISITION OF A FORKLIFT WHICH WAS
INCLUDED IN THE 1995-96 EQUIPMENT BUDGET
TYPE OF ACTION
AUTHORIZE TRANSFER
SUBMITTEDB~le A. Ohda
Plant Maintenance Superintendent
INIIl(ITING IJ,I;PT./DIV. .
t'lant uperatlons Department/
Maintenance
ISSUE: The purchase of one equipment item that was included in the 1995-96 Equipment Budget
cannot be completed within the fiscal year. Board authorization is needed to transfer funds from
the 1995-96 Equipment Budget to the 1996-97 Equipment Budget in order to complete this
purchase during Fiscal Year 1996-97.
BACKGROUND: The purchase of one forklift for $60,000 was approved as part of the 1995-96
Equipment Budget. The developing of specifications, obtaining competitive quotations, negotiations,
awarding the purchase order, manufacturing the equipment, and delivering the forklift to the District
could not be completed by June 30, 1996, end-of-fiscal year.
This forklift has been ordered but will not be delivered until August, 1996. None of the authorized
funds for the forklift were spent out of the 1995-96 Equipment Budget for this purchase. Funds for
this purchase were not included in the 1996-97 Equipment Budget. The funds that are needed to
complete the purchase should be reauthorized as a transfer from this fiscal year's Equipment Budget
to next fiscal year's Equipment Budget.
RECOMMENDATION: Authorize the transfer of $55,000 from the 1995-96 Equipment Budget to the
1996-97 Equipment Budget to complete the purchase of one forklift that was originally approved
and included in the 1995-96 Equipment Budget.
1302A-7/91
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INITIATI,NG ~DIV.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 3
BOARD MEETING OF
June 6, 1996
NO.
7. ENGINEERING a.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH DCM/JOY AL TO
PROVIDE GEOTECHNICAL INVESTIGATION SERVICES
FOR THE MORAGA WAY/GLORIETTA BOULEVARD SEWER
IMPROVEMENT PROJECT, DP 4928
DATE
Ma
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY INITIATING DEPT.lDIV.
Thomas Cheng, Assistant Engineer Engineering Dept./lnfrastructure Div.
ISSUE: Board of Directors authorization is required for the General Manager-Chief Engineer to
execute professional service agreements for amounts greater than $50,000.
BACKGROUND: The 1986 District Collection System Master Plan identified the trunk sewers
in Moraga Way and Glorietta Boulevard as some of the highest priority sewer improvements in
the District. Most of the sewers in the project area were installed prior to 1955. TV
inspections and maintenance records indicate that many of the sewers have cracked joints, root
intrusion and grease build-up. Many of these lines are also capacity limited and some of the
District's largest overflows during wet weather events have occurred on these sewers.
Overflows in the project area are of particular concern since the area drains to San Pablo
Reservoir, a major East Bay Municipal Utility District water supply source.
The Infrastructure Division is in the process of designing a sewer rehabilitation/replacement
project for the trunk sewers in Moraga Way and Glorietta Boulevard. To minimize future
impacts on the residents, 19 additional high priority sites in the vicinity of Moraga Way/Glorietta
Boulevard have been added to the project bringing the total footage of sewers to be
rehabilitated/replaced to approximately 30,000. The locations of the sewers included in the
project are shown in Figure A.
A significant portion of the project, 8,000 L.F. of 30 to 36 inch sewers, is located in Moraga
Way, one of Orinda's main thoroughfares. Due to high traffic volumes, limited construction
space, and restricted hours of construction, this segment of the project is planned to be
installed utilizing microtunneling technology. Construction in Glorietta Boulevard will be open
cut construction. The remaining 19 sites are located beneath steep and narrow roads, backyard
easements, hillsides, or along creeks. Many of the sites have limited access. Rehabilitation
technologies such as pipe bursting, cured-in-place pipe, directional drilling, and robotics for
internal point repairs will be utilized where practical to minimize the disruption to the residents.
In three cases, creek crossings will be reconstructed.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-7/91
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INITIATING DEPT./DIV.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH DCM/JOYAL TO
PROVIDE GEOTECHNICAL INVESTIGATION SERVICES
FOR THE MORAGA WAY/GLORIETTA BOULEVARD SEWER
IMPROVEMENT PROJECT, DP 4928
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SUBJECT
PAGE 2
DATE
OF
3
May 31, 1996
Many of the construction technologies require reliable geotechnical data. The Orinda area is
well known for being a highly variable and unstable geological setting. As a part of the design
effort, a geotechnical consultant is needed to conduct extensive subsurface investigations at
selected locations within the project areas. The consultant will conduct borings, monitor
groundwater, study historical geological data, identify recent and ancient land slides and creek
erosion problems impacting the sewers, develop pipe bridge foundation criteria, provide
extensive evaluation of the microtunneling conditions including recommendation for equipment
type, size, pit location etc., and prepare a geotechnical report.
Requests for proposals were sent to three geotechnical engineering firms with extensive
experience performing quality work for the District. Two of these firms, DCM/Joyal and
Woodward Clyde Consultants, submitted proposals. Staff conducted interviews with each
consultant and selected DCM/Joyal for the project. DCM/Joyal has extensive, in-depth
knowledge of the Orinda area and has retained two microtunneling experts. Staff has
negotiated a cost reimbursement agreement with a cost ceiling of $175,490. The construction
cost estimate for this project is approximately $8 million. The project is included in the 1995-
1996 Capital Improvement Budget starting on page CS-56.
Staff has concluded that this agreement is exempt from the California Environmental Ouality
Act (CECA) under District CEOA Guidelines Section 17.3, since it will provide information for
design of possible future sewer improvements which the District has not yet approved, and will
not have a legally binding effect on later activities. The Board of Directors' approval of this
agreement will constitute an independent finding that this project is exempt from CEOA. When
sufficient design details are available, the District will conduct an environmental evaluation of
the proposed MoragaWay/Glorietta Boulevard Sewer Improvement Project and appropriate
CEOA documentation will be prepared.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an Agreement
with DCM/Joyal with a cost ceiling of $175,490 for conducting geotechnical investigations for
the Moraga Way/Glorietta Boulevard Sewer Improvement Project, DP 4928.
13028-7/91
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Central Contra Costa
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DP 4928
VICINITY MAP
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
BOARD MEETING OF
June 6, 1996
NO.
8. TREATMENT PLANT a.
DATE May 31, 1996
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH PRETECH, INC. FOR $48,000
FOR A VIBRATION MONITORING PROGRAM FOR THE DISTRICTS
MECHANICAL EQUIPMENT
TYPE OF ACTION
AUTHORIZE CONTRACT
SUBtdom QY. Pearl
Plant Maintenance Division Manager
INITIATING DEPT.lDIV.
Plant Operations Department/Maintenance
ISSUE: Authorization by the Board of Directors is required for professional consulting agreements abov
$25,000 that are funded fromthe Operations and Maintenance Budget.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute and agreement wit
PreTech, Incorporated for $48,000 to provide vibration monitoring as part of the District's Reliability-Base
Maintenance program.
BACKGROUND: The Districfs Treatment Plant and Pumping Stations rely extensively on rotating
equipment such as pumps, motors, blowers, air compressors, engines, turbines, etc. The District utilize
modem maintenance management tools such as "Reliability-Based Maintenance," which includes th
concept of monitoring and analyzing the condition of critical equipment in an effort to minimize or eliminat
unexpected and unscheduled shutdowns. The focus of these efforts is to keep equipment available and
in the best possible operating condition while minimizing the cost of operation and maintenance.
Among recognized technologies in this field are vibration monitoring and analysis. This technolog
provides information on vibration signatures taken with a portable data collector that can be analyzed wit
specialized software to provide a picture of the mechanical condition of equipment. This information ca
be used to determine actions to correct conditions that are uncovered. The information will also be store
so long-term trends can be observed that will help establish both normal and abnormal operatin
"signatures. "
CCCSD has selected PreTech, Incorporated, a Pleasant Hill company, to provide the services of dat
acquisition, analysis, and trending. and reporting of mechanical reliability of our rotating equipment.
PreTech is a specialty company with long-term experience in this field. They will set up and maintai
periodic monitoring rounds of selected facilities.
The District staff recommends an agreement for $48,000 with a duration of 18 months. Pricing of thi
contract is based upon the number of points monitored each month, using a unit cost which drops as th
number of points is increased.
INITIATING DEP;;P
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-7/91
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE
OF
2
BOARD MEETING OF
June 6 1996
NO.
9. COLLECTION SYSTEM a.
DATE June 3, 1996
SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH BRUGGER & McCORMICK
INTERNATIONAL FOR $33,884 FOR CONTINUATION OF
THE MAINTENANCE CREW LEADER DEVELOPMENT PROGRAM
THROUGH JUNE 30, 1997
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
Yvonne Granzotto
Operations Support Supervisor
INITIATING DEPT.lDIV.
Collection System Operations
ISSUE: Board of Directors approval is required for professional consultant agreements over
$25,000 that are funded from the Operations and Maintenance Budget.
BACKGROUND: The field work within the Collection System Operations Department is
accomplished by 12 crews who clean, repair, and operate the collection system facilities and
who provide service to customers. The day to day activities of the field crews are directed
by Crew Leaders. The District has been working to develop the Crew Leaders team
leadership skills since January 1995 in an effort to improve safety, quality, productivity, and
customer service while continuing to reduce staffthrough attrition. Approximately $30,000
in consultant costs have been expended to date on this program. The initial training focused
on leadership, teamwork, and communication skills. The Crew Leaders have attended a full
day of training each month that consists of five hours of formal classes and a three hour
team meeting. The classes have covered effective team leadership, working in teams,
dealing with difficult employees, dealing with difficult customers, effective communication,
and problem identification and problem solving. The team meetings, which are facilitated,
provide the opportunity to identify and resolve issues surrounding their roles and to practice
the new skills.
The scope of the proposed agreement with Brugger and McCormick would cover the
continuation of the Crew Leader Development Program through Fiscal Year 1996/97. It
would consist of three parts:
1 . Monthly training sessions for the Crew Leaders focused on the basic
supervisory skills (e.g., managing the crew, situational leadership, coaching
skills, organizing the work and role clarification).
2. Monthly facilitated team meetings for the Crew Leaders to provide an
opportunity to develop and practice skills with emphasis on communication and
problem identification/problem solving. In addition, small teams of Crew
Leaders will continue to work together to identify and resolve ongoing
operational issues for improved efficiency and/or effectiveness.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ROGER J. DOLAN
INITIATING DEPT.lDIV.
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1302A-7/91
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SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH BRUGGER & McCORMICK
INTERNATIONAL FOR $33,884 FOR CONTINUATION OF
THE MAINTENANCE CREW LEADER DEVELOPMENT PROGRAM
POSITION PAPER
PAGE
DATE
OF
June 3, 1996
3. Training for the Maintenance Supervisors and other key staff to provide skills
to support the transition of the Crew Leaders into appropriate leadership roles.
This effort will provide approximately 170 hours of class and team training for the Crew
Leaders; approximately 80 hours of training for the Maintenance Supervisors and other key
staff; and time for planning, follow-up, and individual coaching sessions. This will require
394 hours of Brugger & McCormick's time during the 1996/97 Fiscal Year (the hourly rate
is $86 per hour). Funds for this training have been included in the 1996-1997 Operations
and Maintenance Budget.
Mr. Brugger has been working with CSOD since 1991. He has provided training in sexual
harassment, cultural diversity and effective communication. He has been successful in these
endeavors; the CSO employees have accepted and become familiar with his training. CSOD
has expended about $67,000 for this previous training. The total amount paid to Mr.
Brugger for his services over the six years from 1991 through 1997, with the approval of
this contract agreement, would be approximately $131,000.
This training is anticipated to be completed by June 1997. A final objective for the Crew
Leader Development Program will be to transition the Crew Leaders to facilitate their team
meetings without a consultant. Future training, if required, will be accomplished on an
individual basis under the District's annual training budget.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement with Brugger & McCormick International in the amount of $33,884 for
continuation of the Maintenance Crew Leader Development Program through June 30, 1997.
13026-9/85
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 1
.. BOARD MEETING OF
June 6, 1996
NO.
10. HUMAN RESOURCES a.
SUBJECT
DATE
May 24, 1996
DIRECT STAFF TO SECURE THE SERVICES OF AN
ARBITRATOR IN ACCORDANCE WITH THE APPROPRIATE
DISCIPLINARY APPEAL PROCEDURES
TYPE OF ACTION
PERSONNEL
SUBMllTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Administrative/Human Resources
ISSUE: In accordance with the Memorandum of Understanding (M.O.U.) between the District
and the Central Contra Costa Sanitary District Employees' Association, Public Employees Union,
Local No. One, the Board of Directors shall employ an arbitrator to render a recommendation when
disciplinary actions are appealed at the Board level.
BACKGROUND: Collection System Operations Department Manager John Larson has
recommended a thirty-day suspension without pay for Mr. Frank Shea, Maintenance Crew Member
II, for violation of the Memorandum of Understanding between the Central Contra Costa Sanitary
District and the Employees' Association, Public Employees' Union, Local No.1, May 1, 1994 -
April 30, 1997, Article III, Section 3.1.B.3, Habitual absence or tardiness; Section 3.1.B.7,
Violation of a reasonable order; insubordination; and Section 3.1.B.1 0, Misconduct. Upon appeal
to the General Manager-Chief Engineer, a Fair and Impartial Hearing was held and the suspension
was upheld. Mr. Frank Shea has appealed the discipline levied against him to the Board.
In matters that are appealed to the Board of Directors, the M.O.U. reads as follows:
A. "An employee '.' may appeal the Hearing Officer's decision by appealing to the Board via
filing a written request for hearing with the Secretary of the District within ten (10)
working days of receipt of the Hearing Officer's decision. The Secretary shall calendar the
matter at the next regularly scheduled Board Meeting in keeping with established
guidelines for calendaring an agenda item."
B. "The Board shall employ a neutral third party to hear the appeal and to recommend action
to the Board."
C. "The Board may adopt, reject, or modify the recommendation of the Board-appointed
neutral third party. The decision of the Board is the final action of the District."
RECOMMENDATION: Authorize staff to secure the services of an arbitrator in accordance with
the appeal procedures for suspension of employees in the matter of Maintenance Crew Member
II Frank Shea.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Contra Costa San itary District
BOARD OF DIRECTORS
June 6, 1996
PAGE 1 OF 45
NO. q.
13. BUDGET AND FINANCE~.
........",............
mmm.u BOARD MEETING OF
SUBJECT
DATE
June 3, 1996
TYPE OF ACTION
APPROVE PERSONNEL REQUESTS FISCAL YEAR 1996 - 1997
APPROVE BUDGET
SUBMITTED BY
Cathryn Freitas, Human Resources Manager
INITIATING DEPT./DIV.
Administrative/Human Resources
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 1996-1997 and is submitting its
requests for Board approval at the June 6, 1996 Board Meeting.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal Year 1996-
1997. The Personnel Budget includes departmental overviews providing summary information,
request justification pages with detailed explanations on the effect of these recommended staffing
changes, organizational charts reflecting current staffing and proposed changes, a revised job
description and several new job descriptions.
The attached summary sheet highlights each department's staffing requests' effect on the number
of total authorized positions in the District, and the reduced cost in salaries and benefits. As
shown in the summary, the total number of authorized regular positions in the District will decrease
by three (3) from last year. Nine Co-op student positions are requested this year.
Despite the decreased number of positions, the salaries and wages in the 1996-1997 0 & M
Departmental Budgets will increase slightly from the previous year due to a 2.5% cost-of-living
salary adjustment per the Memoranda of Understanding and any merit and longevity increases
scheduled in 1996-1997;
Administrative
1. Delete one Printer (G-60, $3154-$3817).
2. Add one Network Coordinator (G-65, $3551-$4303),
3. Add one Programmer-Analyst (G-68, $3817-$4620).
Plant Operations
4. Delete one Assistant Engineer (G-72, $4201-$5086).
5. Delete one Plant Operator 1/11 (G-59, $3082-$3729 & G-62, $3312-$4007).
INITIATING DEPT./DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-7/91 CRF
SUBJECT
POSITION PAPER
APPROVE PERSONNEL REQUESTS FISCAL YEAR 1996-1997
PAGE
DATE
2
OF 151
June 3, 1996
Engineering
6. Delete one Construction Inspector (G-67, $3729-$4512).
7. Delete one Senior Engineering Assistant (G-72, $4201-$5086).
8. Add one Sewer Service Charge Technician (G-56, $2873-$3473).
Collection System Operations
9. Delete one Maintenance Crew Member 1/11 (G-53, $2673-$3233 & G-59, $3082-$3729).
Secretary of the District
No personnel requested.
Co-op
10. Authorize the hiring of students to fill nine positions in the Co-op program.
The staff has met and conferred with the Union on the budget prior to Board adoption. A letter
from the Union is attached.
RECOMMENDATION: Approve the Personnel Budget for 1996-1997 herein identified by items 1-10.
13026-7/91
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Employees Union, Local One
1-800-585-0054 . Fax: (510) 228-1099
.~
May 29, 1996
RECEIVED
MAY 3 01996
Mr. Paul Morsen, Deputy General Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez CA 94553
CCCSD
AOMJNI~I.i ...~I ~CH
Re: Meet and Confer - 1996-97 Personnel Budget
D~ar Mr. M0fsen:
This is to acknowledge that we have concluded the "meet and confer" process on the proposed
personnel budget. Please note the following agreements and concerns voiced by the union:
1. We acknowledge all proposed new positions.
2. We acknowledge the proposed changes to the Assistant Engineer job description.
3. We oppose all position deletions.
4. We oppose the use of replacement contract/temp employees over full-time District
employees.
5 . We agree with using internal recruitments where proposed, though such
recruitments should be open to all District employees.
6. We have concerns over workload with continued staff reductions.
Sincerely,
PUBLIC EMPLOYEES UNION, LOCAL ONE
ames E. Calvarese ~
Business Agent
JSC:omm
cc:
C. Freitas
H. Clarke
P. Kelly
W. McEachen
R. Boylan
Personnel Budget 1996-1997
ADMINISTRATIVE DEPARTMENTAL OVERVIEW
Description!
Service level
The Administrative Department provides services to all other
departments and the general public.
The department provides these services with a staff of 39 Yz
employees organized as follows:
Central Services
Finance, Accounting, and Management Information Systems
Human Resources
Purchasing and Materials Control
Risk Management
Communication Services
Staffing Change(s)!
(Staffing Charts Attached)
The Administrative Department is proposing a net addition of one
position in the Personnel Budget this year.
The Communication Services Section proposes to delete a vacant
Printer position. With the retirement of former Printer Bob Pringle in
May, 1995, and the proposed implementation of contracted graphic
services, the District does not anticipate needing a full-time Printer
position.
The Finance, Accounting, and MIS Division proposes to add two
newly created positions of Programmer-Analyst and Network
Coordinator. These key positions would be responsible for the
successful information management support for all District
departments. Specifically, the individuals chosen for these positions
would assist the Management Information Systems Administrator
with the overall operations and maintenance of the AS 400
hardware, HTE operating software, and District-wide computer
network system, as well as future planned networks.
The projected cost to the Department budget would be $64,133.
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Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
For Communication Services
Personnel Request
Delete one Printer (G-60, $3077-$3724).
Request Justification
In May, 1995, former Printer Bob Pringle retired from District
employment. Reproduction services will be handled by contract and
outside sources in the future.
Current Vear
Future Vears
< $65,541 >
< $65,541 >
Recommended by General Manager/Chief Engineer:
Requested by:
Date:
Personnel Budget 1 996-1 997
PERSONNEL REQUEST JUSTIFICATION
For Finance, Accounting, and MIS
Personnel Request
Create and add one Network Coordinator position (G-65, $3551-
$4303) and adopt the job classification description.
Request Justification
The Network Coordinator will provide a variety of technical and
nontechnical support and network administration in support of
microcomputer equipment and related networks. The Network
Coordinator will be responsible for the maintenance and upkeep of
the District's Network consisting of hardware (wiring, hub, serves,
personal computers, and printers) and software (operating systems,
word processing, spreadsheets, electronic mail). He or she will
provide direct support to District staff and will confer with and
provide assistance to District computer users as needed including
formal training. The Network Coordinator will further maintain the
District's phone system and complete the day-to-day responsibilities
necessary to keep our network functioning including system
backups, software updates, and hardware upgrades.
The District's utilization of computer systems has grown
tremendously over the past several years. Computers are utilized to
conduct every manner of business throughout the District. From
creating documents to paying bills, purchasing materials to designing
sewers, calculating the sewer service charge to putting together the
District's budget - computers have become an integral part of the
way the District does business.
As the number of computers have increased (there are now over 130
personal computers at the District), the network which connects
them together has also grown. The District's network has become a
complex and sophisticated infrastructure which allows staff to
communicate and work effectively with their computers. This
network includes the AS/400 mid-range computer (on which all of
the District's business systems reside; including Accounting,
Purchasing, Payroll/Personnel, Sewer Billing, Building Permits, and
Plant Maintenance), several Local Area Network Servers (on which
the District's word processing, e-mail and file-sharing systems
including the CAD/CAM system in Engineering Support and the
Macintosh systems in communication services.
Personnel Budget 1 996-1997
PERSONNEL REQUEST JUSTIFICATION
For Finance. Accounting. and MIS
Request Justification.
Continued
All of these systems - the individual computers and the network
which supports them require on-going support and maintenance.
The Network Coordinator will be responsible for ensuring that all
District computer systems are functioning correctly, and that
questions and issues regarding the systems are identified and
resolved quickly.
Currently the maintenance of the District's growing computer
network is dependent upon the part-time work of individuals
throughout the District. These individuals are volunteers and
perform this work in addition to their existing job responsibilities.
Given their full-time job responsibilities, computer problems
necessarily are often given second priority and staff must then wait
for problems to be resolved. While the volunteers have and continue
to make tremendous efforts to keep the District's computer systems
functioning - it is a challenging task that becomes increasingly more
difficult as our systems continue to grow and become more
complex.
Computer Systems are powerful tools in today's workplace. The
District has worked to take advantage of these new technologies
and we now utilize computer systems throughout our business. The
District's computer systems continue to grow as more personal
computers are obtained and connected to our expanding network.
Additional systems are planned, including L1MS (Laboratory
Information Management System) and MAINSAVER (Plant
Maintenance) which will require further support. We increasingly
rely on these systems to complete our work, and it is vital that
adequate resources are available to ensure that the District's
computer systems are stable and continue to perform as expected.
Current Year
Future Years
$62,502
$65,592
Requested by:
11z41
Date:
Recommended by General Manager/Chief Engineer:
CCCSD Network Coordinator (G-65) $3551-$4303
Alameda County Water District Microcomputer Coordinator $3975-$4833
City of Berkeley Information Systems Specialist $33 1 7-$3935
City of San Jose Network Coordinator II $3343-$4065
City of Vallejo No Similar Position
City of Walnut Creek No Similar Position
Contra Costa Water District No Similar Position
Dublin San Ramon Computer Support Specialist $3498-$4252
EBMU D Information Center Specialist II $3653- $4440
Marin Municipal Water District Network Ad m in istrato r $3538-$4334
Union Sanitary District System Suoport Analyst I $3429-$4286
Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
For Finance, Accounting, and MIS
Personnel Request
Create and add one Programmer-Analyst position (G-68, $3817-
$4620) and adopt the job classification description.
Request Justification
The Programmer-Analyst will perform applications systems design,
modification, and programming in support of District administrative
and business services. The Programmer-Analyst will work closely
with systems specialists from District hardware and software
vendors to design new systems, create modifications to our existing
systems, write documentation, and train staff. The Programmer-
Analyst will also perform the administrative and operational duties
necessary for the day-to-day functioning of the District's computer
systems.
Many of the District's key business functions depend upon AS/400
applications. This includes accounting, purchasing, building
permits, and sewer billing. While these applications have been
purchased from vendors, they all have been modified to fit the
specific needs of the District. Even with extensive modifications,
the systems in many cases still do not meet the District's needs.
Staff is often forced to work around the systems - rather than have
the systems work for them.
We receive at least one updated version of each application each
year. This results in at least five system updates per year. While
we must install these updates to maintain our maintenance
agreements, they invariably cause significant disruptions in the
functioning of our systems and as a direct result the effective
completion of the District's business. In addition to the updates,
the District business processes change and new demands for
information arise. Programs must be modified and new reports
must be written to address these ongoing issues.
Currently we rely primarily upon our software vendor (located in
Florida) to resolve these problems. However, their inability to
respond in a timely manner has forced us to develop internal
volunteer resources and rely increasingly on local AS/400
consultants. While utilizing these individuals has been a useful
stopgap measure, the process has significant shortcomings. Internal
staff has performed the computer work at the expense of their
current job demands. There are also limits to what our internal
resources can accomplish. When a situation demands program
modifications, we are again at the mercy of the software vendor's
chanaes, however they first must gain an understanding of our
Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
For Finance, Accounting, and MIS
Request Justification,
Continued
computer systems and then understand the way we utilize them to
do business. While they have helped us through numerous crises,
there remain a number of fundamental problems which we have
been unable to address.
In addition to our existing systems, there are plans to bring a
significant new AS/400 application on-line early next fiscal year. The
MAINSA VER application will automate the maintenance of the
equipment in the plant. In order to be successful, this application
will require the same level of support as our other AS/400
applications.
The Programmer-Analyst will be dedicated to the maintenance of the
District's AS/400 mid-range computer and in improving the
performance of the applications that run on it. He or she will
become familiar with the District's key business functions and how
they better meet the needs of District staff. The Programmer-
Analyst will become the primary interface with our software
vendors, thus relieving staff of this burden and allowing them to
focus on their immediate responsibilities. This will help staff
complete the work of the District in an efficient and effective manner
with computer systems helping this process, not hindering it.
Current Year
Future Years
$67,172
$70,469
....,....
Requested by:
1UL.
.r;- -_.:---.,,)
Date:
Recommended by General Manager/Chief Engineer:
CCCSD Programmer Analyst (G-68) $381 7-$4620
Alameda County Water Dist. Programmer Analyst $4461 -$5423
City of Berkeley Applications Programmer Analyst II $3583- $427 1
City of San Jose Programmer Analyst II $3547- $43 1 2
City of Vallejo Programmer Analyst I $3863-$4694
City of Walnut Creek Information Systems Analyst $3532- $4293
Contra Costa Water District Information Systems Prog. Analyst $461 5- $56 1 0
Dublin San Ramon No Similar Position
EBMU D No Similar Position
Marin Municipal Water District Programmer II $3369- $4 1 32
Union Sanitary District No Similar Position
Personnel Budget 1996-1997
PLANT OPERATIONS DEPARTMENTAL OVERVIEW
Description/
Service level
The mission of the Plant Operations Department is to "treat and
dispose of wastewater in the most environmentally sound and cost-
effective manner possible." The success of plant operations is
critical to the success of the District in accomplishing its basic
function of protecting public health. To this end, the Plant
Operations Department has achieved an outstanding compliance
record, national and local recognition from both regulators and peers,
and a long history of controlling costs through innovative projects
and process control. Plant personnel accomplished this with major
budget reductions and decreased staffing and while several major
construction projects impacted the process areas of the facility and
disrupted our operations.
Staffing Change(s)/
(Staffing Charts Attached)
The Plant Operations Department proposes a net decrease of two
positions to the total plant census during the 1996-97 fiscal year.
The two positions to be deleted from the POD personnel budget are
a Plant Operator 1/11 (I = G-59, $3082-$3729; 11= G-62, $3312-
$4007) and an Assistant Engineer (G-72, $4201-$5086). POD
requests that the position of Electrical Technician (G-65, $3551-
$4303) be filled before the retirement of Joseph Puno in 1997; this
will cause an increase in the salary budget until the actual retirement
of Mr. Puno. No other staffing changes are anticipated during the
upcoming fiscal year; however, there will be a net increase in the
number of summer hires this year in the Plant Maintenance Division,
Laboratory, and Pumping Stations. The following analysis of possible
personnel changes will be made by section:
Administrative Section
There will be no staffing changes for the 1996-97 budget year in this
Section.
laboratory Section
There will be no staffing changes in the Laboratory Section for fiscal
year 1996-97; however, there will be an increase in the number of
summer and part-time help used this year due to increased analyses
and startup of the L1MS computer system. While the startup of the
District's Household Hazardous Waste Facility has no firm date, there
will also be some impact on the Laboratory Section staffing.
Staffing Change(s)1
(Staffing Charts Attached)
Operations Division
The retirement of Shift Supervisor Mel Strong created an opening in
this Division which will be filled with the in-house promotion of a
Plant Operator III. The resulting vacant Plant Operator III position
will then be filled with an in-house promotion of a Plant Operator 1/11.
The vacated Plant Operator 1/11 position (G-59, $3082-$3729 & G-
62, $3312-$4007) will then be eliminated, resulting in the reduction
of one budgeted full-time position in this Division.
Future requirements for plant operations will still require that an
operator position be filled on a five-person shift; the intent of staff is
to use overtime, training days, and Relief Operators as needed. The
existing three "sixth" operators are proposed to become Relief
Operators and work "days" setting up Filter Plant operation, aiding in
the startup of ultraviolet disinfection, selector operation, and
maintenance coordination. They will also be available for relief duty
as operators take vacation, have illnesses, or otherwise require relief
on their shift. These Relief Operator positions are proposed to be
"flexibly" staffed with each Relief Operator being able to advance to
the Plant Operator III salary level after all training requirements are
met. These arrangements, in-house promotion, five-person shifts,
flexible staffing, etc., would be subject to "Meet and Confer" with
Local 1.
Shift Supervisors currently have the option of running the plant
without the normal staffing level of five operators (a six-person
shift); as more experience is gained running the plant with a five-
person shift, and the use of chlorine is eliminated, these supervisors
may consider the use of four persons on backside shifts. It must be
remembered that if four is the minimum number of operators
required on a backside shift, then the use of Relief Operators is
imperative since 20 percent of their time will be off shift, and they
will require replacement.
Maintenance Division
Joseph Puno, an Electrical Technician, does almost all of the
District's high-voltage electrical maintenance. He will retire in the
spring of this fiscal year. It is imperative that a replacement
Electrician, with a background in high-voltage electrical maintenance,
be hired to fill this vital function. In order to have a conducive
turnover of responsibility and to have the new employee gain
experience and obtain the benefit of Mr. Puno's knowledge, it is
requested that the position be filled in October of this year.
Approval of the Board of Directors is needed to hire a new Electrical
Technician in the Maintenance Division for the six months prior to
Mr. Puno's retirement. The effect of this action for the fiscal year
will be no net increase in staffing.
Staffing Change{s)!
(Staffing Charts Attached)
The Mechanical Maintenance Section may be reduced in staffing
when the current Mechanical Maintenance Supervisor retires early
next year. The impact of this retirement on the staffing chart has
not yet been completely evaluated. While this may ultimately lead
to a reduction of one full-time position for the District, it is unknown
at this time if this will require the retention of the Mechanical
Maintenance Supervisor position, a division of duties, the transfer of
responsibilities from elsewhere in the District, or the use of shared
responsibilities within the Maintenance Division. The Maintenance
Technician III, Mechanical position will continue to remain underfilled
at the Maintenance Technician II level.
There are two vacant positions in the Buildings and Grounds Section
due to the resignation of Noel Packard and the recent promotion of
David Quintero to the Collection System Operations Department.
One position will be kept open as required by the M.O.U. while Mr.
Quintero is in a training position. Next year, the second position will
be filled with a part-time temporary worker. Several major unknown
factors such as ultraviolet bulb cleaning, additional landscape
maintenance, and Pumping Stations needs have not been factored
into the staffing of this Section. There will be two additional
summer students hired to aid in the Aeration and Nitrification Tank
Project, do seasonal maintenance and post-construction cleanup.
Maintenance Engineering Section
There is one change within the Maintenance Engineering Section
during the next budget year. The vacant Assistant Engineer
position (G-72, $4201-$5086) will be deleted.
Pumping Stations
There are currently no staffing changes planned for the Pumping
Stations Section this fiscal year; however, work continues on
evaluating the location and tasks of this work group. Capital
projects continue on several pumping stations, which require
operator attention and follow-up. There are also several projects
which will improve telemetry to the treatment plant and reduced
operator attention.
There will be major cleanup efforts at several Pumping Stations
where construction has taken place, much of this work will be done
by contract personnel. To aid in these efforts, the Pumping Stations
will continue with their past complement of two summer students.
The result of these projects should be stations that are easier to
operate and less operator intensive.
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Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
For Plant Maintenance Division
Personnel Request
Hire one Electrical Technician (G-65, $3464-$4198) prior to creation
of vacancy.
Request Justification
The Maintenance Division Electrical Shop will lose one full-time
Electrical Technician due to retirement in March of 1997. This
employee has long-term experience with the District's complicated
high-voltage electrical system operation and maintenance. For the
replacement Electrical Technician to gain the benefit of this
knowledge and experience and for the District to retain this
expertise, it is requested that the District Board of Directors allow
the new employee to be hired six months prior to the retirement of
the current Electrical Technician. A precedent for such action by the
Board has occurred several times in the past, the last time being the
replacement of a Maintenance Division Instrument Technician.
Financial Impact
Current Year
Future Year
Recommended by General Manager/Chief Engineer:
$21,400
-0-
Requested by:
Date:
PER\Persmisclbdgt-pod. dep
Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
For Plant Maintenance Division
Personnel Request
Delete one Assistant Engineer position (G-72, $4201-$5086).
Request Justification
The Plant Operations Department Maintenance Engineering staff has
been reduced by one full-time Assistant Engineer due to the
resignation of one staff engineer. The Department does not plan to
fill this position and will rely on Engineering Department personnel
and outside consultants to do design and construction management
on small treatment plant projects.
Financial Impact
Current Vear
Future Vear
Date:
< $87,331 >
< $87,331 >
Requested b
Recommended by General Manager/Chief Engineer:
PER\Persmisc\bdgt-pod. dep
Personnel Budget 1 996-1997
PERSONNEL REQUEST JUSTIFICATION
For Plant Operations Division
Personnel Request
Delete one Plant Operator 1/11 position (I = G-59, $3082-$3729; II = G-
62, $3312-$4007).
Request Justification
The Operations Division will lose one full-time Plant Operator 1/11
position as a result of a retirement and the respective promotions.
With the start-up of the ultraviolet disinfection process in the fall and
the elimination of liquid chlorine, the treatment plant will be operated
with a five-person shift. This is the second Plant Operator position
deleted due to attrition, as the Operations Division reduces personnel
to meet future staffing needs.
Financial Impact
Current Vear
Future Vear
< $68,803>
Date:
Recommended by General Manager/Chief Engineer:
Personnel Budget 1996-1997
ENGINEERING DEPARTMENTAL OVERVIEW
Descriptionl
Service level
The Engineering Department provides services to all other
departments, businesses, developers, and the general public.
The Source Control Group maintains the District's pretreatment
program. The District is currently in the final stage of negotiations with
Contra Costa County to provide contract services for the Storm Water
Program.
The Infrastructure Division handles the work associated with the
permitting, inspection, design, and construction of sewers and pump
stations within the District. A new role for Infrastructure has been the
- ,..
Staffing Change(s)/
(Staffing Charts Attached
The Engineering Department is requesting several changes in the
Personnel Budget this year. Most of the changes are motivated by
staffing adjustments due to our program of reducing staff by attrition.
The result of the changes will be a reduction in one or two authorized
District positions, depending on the results of the in-house recruitment
of the recommended Sewer Service Charge Technician position.
1 . The Infrastructure Division currently has 31 authorized positions.
RECOMMENDATION: Add one Sewer Service Charge Technician (limit
recruitment to in-house candidates). Delete one Senior Engineering
Assistant position. Delete one Construction Inspector position. Modify
the Assistant Engineer class description. Extend one leave of absence
to February, 1997.
In last year's Personnel Budget, the Board made a contingent
authorization for up to two Source Control Inspector 1/11 positions,
depending on the successful negotiations of contract services with
Contra Costa County for the Storm Water Program. It is currently
anticipated that the program will begin slightly before or at the
beginning of the 1996-97 Fiscal Year, as negotiations are nearly
complete. The current plan is to have 1 % full-time equivalent positions
allocated to the Storm Water Program. A half-time equivalent position
would come from existing staff (Source Control Superintendent Bart
Brandenburg will charge one-half his time to the County program), and
we recommend the hiring of one full-time Source Control Inspector 1/11
position. The cost of the program would be directly reimbursed by the
County. The new Source Control 1/11 position would be contingent
upon continued funding of the program from the County.
The Board previously granted a one-year leave of absence to Tim Ross,
Assistant Engineer, to pursue a Masters Degree in Environmental
Engineering. Mr. Ross has run into a delay. Contrary to his previous
understanding, he is now being required to complete a masters thesis
(he previously thought he could utilize the non-thesis program option).
Accordingly, we now recommend an extension of his leave of absence
until Februarv, 1997.
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Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
FOR INFRASTRUCTURE DIVISION
Personnel Request
Delete one Construction Inspector position (G-67, $3729-$4512).
Delete one Senior Engineering Assistant position (G-72, $4201-
$5086).
Request Justification
Two retirements have occurred during the past year in the
Infrastructure Division. Because of a slow-down in development
activity within the District, we believe we can eliminate the vacant
position in the inspection area. If short-term workload increases
occur in the future, we plan to utilize temporary inspectors from
contract service agencies.
The Senior Engineering Assistant vacancy has been more difficult to
reconcile, as this is our key technical production classification for in-
house design. Our plan is to eliminate the position and try to make
up the shortfall by a combination of increased utilization of other in-
house personnel and the use of contract designer drafters on an as-
needed basis.
Financial Impact
Current Vear
Future Vear
Date:
< $164,806>
< $164,806>
Requested by:
Recommended by Generai ivianageriChief Engineer:
Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
FOR INFRASTRUCTURE DIVISION
Personnel Request
Add a new Sewer Service Charge Technician position (G-56, $2873-
$3473). Limit recruitment to current District employees.
Request Justification
Over the past two years, Engineering Department staff has
administered and maintained the Sewer Service Charge program. An
Engineering Assistant Trainee (Leslie Kendrick) has been heading up
the program with the assistance of temporary accountants. There is
a critical need to hire a regular position to assist in administering this
program. We believe the salary cost of this position will be more
than offset by increased revenue from resolving current billing data
base problems and keeping up the data base in the future. The
recommended position is a "Sewer Service Charge Technician."
The duties of the Technician would include receiving and processing
customer complaints, maintaining customer accounts, performing
financial analyses, revising and recommending changes to rates and
charges, and maintaining the sewer service charge database. It is
believed that there are currently employees on staff who possess the
qualifications for this position. It is recommended that recruitment
be limited to District employees.
Financial Impact
Current Year Future Year
(\ $50,482 $52, 895
------
Requested by: 1>) ." (~ C,,_ ~"^
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Date: '71..
Recommended by General Manager/Chief Engineer:
Personnel Budget 1996-1997
PERSONNEL REQUEST JUSTIFICATION
FOR INFRASTRUCTURE DIVISION
Personnel Request
Adopt revisions to the class description for the position of Assistant
Engineer (G-72, $4201-$5086).
Request Justification
The Engineering Department was reorganized in early 1992. The
Infrastructure Division was established to consolidate the design and
construction of collection system projects into one division.
The Infrastructure Division developed an In-House Design
Management Plan which was issued in 1995. The plan includes six
elements, one of which is titled "Design Capacity and Flexibility."
The capacity to produce work and the flexibility of personnel will be
increased through the development of project teams, the utilization
of job rotation, and the cross-training of individuals.
One of the first steps which the Infrastructure Division has taken in
this regard, which will be an integral aspect of the future
organizational structure of the Division, is to rotate employees in the
classification of Assistant Engineer from positions in design to
positions in construction. The current class description for Assistant
Engineer was only written for individuals working in the design
discipline of engineering. Since Assistant Engineers in the Division
have worked in the construction discipline of engineering and will
work in the construction discipline in the future, it is appropriate to
modify the class description for Assistant Engineer to include duties
and Qualifications reflective of the construction discipline and other
engineering activities of the District.
The duties and Qualifications which are being added are
commensurate with the duties and Qualifications contained in the
existing class description. Hence no salary change is warranted.
Financial Impact
Current Year
Future Year
Date:
-0-
-0-
Requested by:
Recommended by General Manager/Chief Engineer:
PERSIPERSMISCfBdgt-eng.dep
Personnel Budget 1 996-1997
COLLECTION SYSTEM OPERATIONS
DEPARTMENTAL OVERVIEW
Descriptionl
Service level
The Collection System Operations Department (CSOD) is responsible
for the operation and maintenance of the District's collection system
and reclaimed water distribution system facilities. CSOD also
manages the District's vehicle fleet, mobile equipment, and radio
communication system assets.
The type and level of service provided by CSOD is:
. Convey wastewater to the treatment plant;
. Convey reclaimed water to the customers;
. Preventive maintenance of the collection system and
reclaimed water system facilities to minimize service
interruptions, overflows, and spills;
. Effective response to overflows and spills to protect the public
health and safety, the environment, and private property from
the effects of wastewater and reclaimed water;
. High quality service to the public:
Respond to requests for service within an average of
25 minutes during working hours and 45 minutes after
working hours;
Maintain B + (3.55) average overall service grade as
rated by Customer Feedback Survey;
. Televise new facilities prior to acceptance to ensure quality of
construction;
. Locate underground pressure facilities for excavators to
minimized damage and cost;
. Provide field support to other District departments.
The current authorized staffing level for CSOD is 48; the current
staffing is 46 employees.
Staffing Change(s)/
(Staffing Charts Attached)
CSOD proposes to reduce the authorized staffing level by one
position (from 48 to 47) for 1996/97. One Maintenance Crew
Member 1/11 position is proposed for deletion.
This proposed change would result in a savings of approximately
$64,030 (salary plus benefits) in the 1996/97 O&M Budget.
Two part-time temporary positions will be included in the O&M
Budget. One part-time temporary worker will be used in the
Administration and Claims Section to fill-in during scheduled leave
periods and to assist during peak workload periodS (budget
preparation, year end reports, and special studies). The cost of this
part-time temporary worker would be $13,600. The second
temporary worker will be used in the Vehicle and Equipment
Maintenance Shop to complete first level preventive maintenance of
the District pool vehicles, pick up and deliver vehicles for service, to
pick up parts, and to assist the mechanics by preparing vehicles for
repair work. The cost of this temporary worker would be $10,700.
Two provisional Maintenance Crew leader positions are requested
for the construction season (June-October). This would support two
additional construction crews to work in easements. These positions
will be included in the O&M Budget. The additional cost would be
$2,000.
PERSIPERSMISC/Bdgtcsod.dep
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Personnel Budget 1 996-1 997
PERSONNEL REQUEST JUSTIFICATION
Personnel Request
Delete one Maintenance Crew Member 1/11 position (I = G-53, $2673-
$3233; \I = G-59, $3082-$3729).
Request Justification
This position is being eliminated as part of an ongoing effort to
downsize CSOD. This position is currently vacant as the result of a
service retirement. It appears at this time that CSOD will be able to
meet the projected workload for 1996/1997.
Financial Impact
Current Year
Future Year
< $64,030>
< $64,030 >
Requested by:
Date: ~
Recommended by General Manager/Chief Engineer:~ ~
PERSIPERSMISC/BdgtCSOD.dep
CO-OP STUDENTS
PERSONNEL BUDGET REQUESTS
1 996 - 1 997
NUMBER OF NUMBER OF NUMBER OF
DEP ARTMENT /DIVISION/SECTION POSITIONS POSITIONS POSITIONS
FY 95/96 (7/96-12/96) ( 1/97-6/97)
PLANT OPERATIONS
Operation Division
Laboratory Section 1 1 1
Process Control Section 1 1 1
Maintenance Division
Maintenance Engineering Section 1 1 1
Work Redesign 1 1 1
ENGINEERING
Infrastructure 2 2 2
Planning Division 1 1 1
Plant Engineering
Design/Construction Group I 1 1 1
Design/Construction Group II
Source Control Section 1 1 1
TOTAL 9 9 9
II
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective:
Range:
Respirator Class:
10/07/93
G-72
2
ASSISTANT ENGINEER
DEFINITION
Perform responsible, professional engineering work in the planning, design, investigation,
and construction of District wastewater treatment plant, collection system, and/or related
facilities.
DISTINGUISHING CHARACTERISTICS
Incumbents of this class perform moderately difficult professional engineering work in the
planning, design, and/or construction of projects. Work in this class is distinguished from
that of the Staff Engineer by the greater complexity of assignments and the increased
independence with which an incumbent is expected to perform assigned responsibilities.
The use of respiratory equipment (including S.C.B.A.l may be required for this position.
Therefore, the Assistant Engineer will be required to be clean shaven for annual fit tests and
for any occasion which requires the use of respiratory equipment to comply with the
District's respiratory program and eal/OSHA standards.
SUPERVISION RECEIVED AND EXERCISED
Receive direction from higher level professional engineering personnel. May exercise indirect
supervision of engineering staff during the course of an engineering project.
Technical or functional supervision may also be provided by higher level professional
engineering personnel.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Perform moderately difficult professional engineering work related to the planning, design,
and construction of District facilities.
Coordinate engineering projects between contractors and the District.
Design, write specifications, prepare plans, prepare schedules, and calculate cost estimates
for a wide variety of complex engineering projects.
Perform in the capacity of project engineer on engineering projects.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Assistant Engineer (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Perform in the capacity of assistant resident engineer on difficult projects or resident
engineer on moderately difficult construction projects.
Perform contract administration work on a wide variety of complex construction projects.
Enforce District policies and appropriate state and federal laws, codes, and regulations.
Contact other agencies and utilities to review field problems related to the design,
construction, operations, and maintenance of wastewater collection and treatment facilities.
Participate in the selection and direction of engineering consultants.
Plan and conduct studies and write clear and concise study reports with recommendations
and conclusions.
Prepare and Review change orders and progress payments on engineering projects.
Perform complex engineering calculations.
Analyze materials and design data submitted to the District.
Provide engineering data and cost estimates for the District budget as assigned.
Coordinate support services such as survey crew, engineering technicians, and field crews.
Perform tests and inspections on various unit processes, systems, and equipment to assure
performance, contract compliance, and equipment reliability.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and practices of engineering or construction as applied to wastewater
treatment and collection systems.
Methods, materials, and techniques used in the construction of public utilities
projects.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Assistant Engineer (Continued)
Knowledge of:
Modern development, current literature, and sources of information regarding
engineering theory and practices.
Safety hazards and appropriate precautions applicable to work assignments.
Ability to:
Continuously analyze, identify, problem solve, and interpret engineering plans,
computer applications, and engineering designs; observe, inspect, and assess others'
work; interpret and explain engineering principles and practices; analyze and interpret
construction contracts; and remember and understand regulations.
Continuously sit for long periods of time, write or use keyboard to communicate
through written means, intermittently walk through project and field sites, perform
simple grasping and fine manipulation, and lift or carry weight of 10 pounds or less;
and for confined space entry, lift or carry weight of 50 pounds or less. May be
required to climb ladders and kneel to inspect. May be required to lift manhole covers
weighing 50 to 80 pounds. May be required to communicate via radio and hear radio
dispatch signal.
Perform complex engineering calculations and check, design, and prepare engineering
plans and studies.
Perform construction contract administration and field inspection duties.
Enforce District policies and appropriate state and federal laws, codes, and
regulations.
Direct the work of other engineering or construction staff on an assigned project.
Perform physical tasks associated with construction projects.
Prepare technical engineering reports as assigned.
Learn and observe all appropriate safety precautions as required by the District
including, but not limited to, Cal/OSHA General Industry Safety Orders, the District's
Respiratory Protection Program, and District Safety Directives.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Assistant Engineer (Continued)
Special Phvsical ReQuirements:
May be required to enter confined space and/or respond in an emergency. Must be
able to wear S.C.B.A. and perform confined space entry and emergency response
duties in protective clothing and equipment including S.C.B.A. weighing 32 pounds.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities would be qualifying. A typical way to obtain the
knowledge and abilities would be:
Experience:
Eighteen months of professional engineering experience comparable to that of a Staff
Engineer in the District.
Education:
Equivalent to a bachelor's degree from an accredited college or university with major
work in engineering or a closely related field.
LICENSES AND CERTIFICATES
Possession of an Engineer-In- Training certificate is desirable.
Possession of a valid California Driver's License.
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective:
Range:
Respirator Class:
G-65
3
NETWORK COORDINATOR
DEFINITION
Provide a variety of technical and nontechnical support and network administration in
support of microcomputer equipment and related networks; confer with and provide
assistance to District computer users as needed; provide training to District staff, and
perform other related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receive supervision from the MIS Administrator.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Install, monitor and maintain network system software including operating systems, data
base and data communications control systems, and other utility programs.
Assist in establishing standards for the use of microcomputer system resources and
maintain an inventory of all hardware and software, keep up-to-date records of all
equipment (including warranties) and software. Replace and update software as new
versions become available and are evaluated.
Work with District staff to assess their needs and to develop word processing,
spreadsheet, data base, and other application solutions specific to their use.
Write program documentation and user procedures and instructions; assist District staff
in implementing new or modified programs and applications.
Provide in-house consultation and technical assistance to District users in the selection,
operation and maintenance of microcomputers; serve as network administrator regarding
the on-going management of data on file servers and optimization of network
performance.
Identify the source of operating problems, including hardware and software aspects, for
microcomputer systems; analyze and assess the nature and degree of the problem and
correct or refer to appropriate service organizations; administer preventative maintenance
program for microcomputers and peripheral equipment.
-----.------.-.----..-..1
CENTRAL CONTRA COSTA SANITARY DISTRICT
Network Coordinator (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Maintain current knowledge of technology and applications as applicable to the District.
Provide technical and functional supervision to contract consultants as appropriate.
MINIMUM QUALIFICATIONS
Knowledge of:
Microcomputer hardware, application software, file management and
administration including the Novell operating system and Token Ring networks;
operating principles and characteristics of microcomputer hardware; methods of
instructing others in the use of microcomputer equipment and applications;
microcomputer operating system software and office administrative practices and
methods, including record keeping and the operation of standard office
equipment.
Abilitv to:
Install, maintain, operate and trouble shoot microcomputer hardware and
software; analyze user problems; evaluate alternatives and reach sound
conclusions; prepare effective user instructions, documentation and other written
materials; train District staff in the operation of microcomputer applications,
including explaining system concepts to non-technical users; establish and
maintain effective relationships with those contacted in the course of the work;
maintain accurate record of work performed and exercise sound independent
judgment within established guidelines.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities would be qualifying. A typical way to obtain the
knowledge and abilities would be:
Exoerience:
Two years of responsible experience in technical support for microcomputer
hardware and software systems in a networked environment.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Network Coordinator (Continued)
Education:
Equivalent to a bachelor's degree from an accredited college or university with
major work in computer science or a closely related field.
LICENSES AND CERTIFICATES
Possession of a valid California Driver's License.
CENTRAL CONT A COSTA
SANITARY DISTRICT
Effective:
Range: G-68
Respirator Class: 3
PROGRAMMER ANALYST
DEFINITION
Perform applications systems design, modification and programming of a routine to
complex nature in support of District administrative and business services for primarily
mid-range applications; perform operations functions on District computer systems;
perform related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receive supervision from the MIS Administrator.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Prepare system design specifications and documentation required for programming batch
and on-line systems that are accomplished in a variety of computer languages and
software applications; design and develop program logic and processing steps; code
programs in various computer languages; plan, develop and execute testing of program
applications.
Work with District staff to identify operating problems and specific output requirements;
review current systems and procedures to identify economical and feasible methods for
developing, modifying, or standardizing work processes.
Analyze and modify new and existing programs to adapt to changes in systems
requirements, equipment configurations or to increase efficiency; track all software
modifications and enhancements and update when necessary as related applications and
systems are updated.
Develop test data and test and correct programs as necessary to eliminate errors in
coding and logic; verify correctness of program functions and outputs.
Prepare computer operation and system procedures and program documentation; prepare
user procedure manuals and training programs.
Install, monitor and maintain system software including operating systems, data. base
and data communications control systems and other utility programs.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Programmer Analyst (Continued)
EXAMPLES OF ESSENTIAL DUTIES:
Perform and monitor operational duties including device configuration, system tuning,
backups and security.
Develop specifications, program and implement automated interfaces between systems,
including the format and transfer of data between mid-range and microcomputer systems
for analysis and update.
Conduct feasibility studies and develop system, time, equipment and cost requirements.
Analyze and evaluate vendor supplied software and hardware products in accordance
with District requirements and specifications; recommend new or replacement products
as appropriate; assist in or coordinate the acquisition, installation and application of
vendor products.
Maintain current knowledge of technology and applications as applicable to the District.
Provide technical and functional supervision to contract consultants as appropriate.
MINIMUM QUALIFICATIONS
Knowledge of:
Computer programming principles, techniques and procedures for administrative
and business applications; systems analysis and design procedures and
techniques; batch and on-line processing techniques; job planning, prioritizing and
scheduling techniques; current technology in use in the mid-range and micro
computer environments; operating principles and characteristics of mid-range and
micro computer hardware and software utilized by the District; the AS/400 mid-
range computing environment and the RPG and CL programming languages.
Abilitv to:
Analyze systems and resolve problems by developing new or modified programs
to meet District user needs; develop logical procedures, coding them into
programming instructions and developing tests to validate program design;
prepare clear and concise program documentation, user procedures, reports of
work performed and other written material; translate user department needs into
custom solutions or modifications of commercially developed applications; instruct
District staff in the operation of new or revised computer applications, including
explaining systems to nontechnical users; establish and maintain effective positive
relationships with those contacted in the course of work.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Programmer Analyst (Continued)
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities would be qualifying. A typical way to obtain the
knowledge and abilities would be:
Experience:
Four years of professional experience in systems design and analysis, systems
integration, and/or programming of applications for computer systems.
Education:
Equivalent to a bachelors degree from an accredited college or university with
major work in computer science, accounting, business or a related field.
LICENSES AND CERTIFICATES
Possession of a valid California Driver's License.
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective:
Range:
Respirator Class:
G-56
3
SEWER SERVICE CHARGE TECHNICIAN
DEFINITION
Perform a variety of complex accounting duties which involve dealing with the public,
servicing customer accounts, settling customer inquiries, problems, and complaints
regarding regulations, rates, charges, and overdue payments; perform financial analyses,
reconcile accounts, and prepare special reports and analyses as required.
SUPERVISION RECEIVED AND EXERCISED
Receive general direction from Senior or Principal Engineer and functional supervision from
the lead Engineering Assistant.
May exercise technical supervision over clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Perform a variety of complex accounting and associated duties to service customer
accounts for sewer service; deal with the public by telephone or in person across the
counter.
Handle customer inquiries or complaints requiring the use of judgement, tact, and the
interpretation of policies and procedures, or refer them to the appropriate personnel if
necessary.
Process a variety of customer account records, verify their accuracy and completeness,
and arrange for corrections.
Maintain and reconcile a variety of customer billing records through computerized data
bases.
Explain to customers the District's sewer service charges, billing procedures, and other
related matters.
Handle service inquiries or initial complaints from customers, some of whom may be irate
or difficult.
Perform clerical support functions by operating a personal computer or main frame
terminal.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Sewer Service Charge Technician (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Maintain rates and charges accounting, prepare rate analyses, and perform rate
calculations.
Detect errors in data bases or calculations using audit tests.
Coordinate the preparation of sewer service charge direct bills; compile relevant
information; monitor and collect sewer service charges; follow-up on delinquent accounts.
Write clear, concise, and tactful letters to members of the public.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledae of:
Financial analysis and report preparation practices.
Basic electronic data processing applications.
The use and operation of personal computers in business applications.
A variety of software packages such as HTE, IBM LAN, PL support, and
spreadsheets such as Excel.
The function and operation of data entry, personal computers, and tabulating
equipment.
The terminology of electronic data processing.
Basic programming, accounting and customer billing procedures to detect and
correct output errors.
Abilitv to:
On a continuous basis observe customers' needs, and remember rules, rates,
customers, and location of information.
Intermittently analyze reports, interpret District code and regulations related to
sewer service charge, problem solve the application of rules to new situations, and
explain fees and regulations to customers.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Sewer Service Charge Technician (Continued)
Abilitv to:
Sit at desk for long periods of time on a continuous basis. Intermittently twist to
reach equipment surrounding desk, stand for a period of time while waiting on the
public at the counter, and perform simple grasping; use telephone, and write or use
a keyboard to communicate through written means; and lift or carry weight of 25
pounds or less.
Learn the specific, often complex or technical procedures related to the work.
Organize and prioritize work and meet deadlines.
Work under limited supervision.
Express self clearly and concisely.
Deal tactfully and effectively with the public and D~strict personnel.
Read and interpret rules, policies, and procedures.
Gather data, prepare reports, and maintain accurate records.
Maintain attention to detail with frequent interruptions.
Perform complex and routine clerical work.
Analyze rates and charges and prepare reports thereon.
Function in an electronic data processing environment.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Exoerience:
Five years of office or field experience including interpretation and
enforcement of complex regulations and policies and/or controlling or
processing of data processing materials. Accounting experience is
desirable.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Sewer Service Charge Technician (Continued)
EXPERIENCE AND EDUCATION
Education:
Equivalent to the completion of the twelfth grade.
LICENSES AND CERTIFICATES
May need to possess a valid California Driver's License as required by the position.
BOARDMEETlNG~une 6, 1996
PAGE 1 OF 1
NO. b
13. BUDGET AND FINANCE ~
DATE May 20, 1996
SUBJECT
APPROVE A BOARD RESOLUTION TO ADOPT THE 1996-1997
PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS
AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS
COMPRISING THE 1996-1997 DISTRICT BUDGET
TYPE OF ACTION
BUDGET ADOPTION
Debbie Ratcliff, Controller
INITIATING DEPT./DIV.
Administrative/Finance & Accounting
SUBMITTED BY
ISSUE: The 1996-1997 Personnel, Equipment, Capital Improvement, Operations and Maintenance,
and Self-Insurance Fund Budgets are submitted for adoption by the Board of Directors.
BACKGROUND: The 1996-1997 Operations and Maintenance, Self-Insurance Fund, Equipment, and
Capital Improvement Budgets were approved by the Board of Directors on May 16, 1996. In its
approval action, the Board is holding the residential Sewer Service Charge rate of $188 constant for
the 1996-1997 Budget. The 1996-1997 Personnel Budget is being approved at the June 6, 1996
Board Meeting.
A copy of the Board resolution adopting the 1996-1997 Personnel, Equipment, Capital Improvement,
Operations and Maintenance, and Self-Insurance Fund Budgets is attached.
RECOMMENDATION: Approve a Board resolution to adopt the 1996-1997 Personnel, Equipment,
Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising
the 1996-1997 Central Contra Costa Sanitary District Budget.
INITIATING DEPT./DIV.
,.~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DR
PM
OGER J. DOLAN
A DS/S/ Adm i n/PosPap/Budadop. pp
1302A-7/91