HomeMy WebLinkAboutAGENDA BACKUP 06-20-96
Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 2
BOARD MEETING OF
JUNE 20, 1996
NO.
3. CONSENT CALENDAR a.
SUBJECT
DATE
JUNE 12, 1996
AUTHORIZATION FOR P.A. 96-5 (ALAMO)
TO BE INCLUDED IN A FUTURE FORMAL
ANNEXATION TO THE DISTRICT
TYPE OF ACTION
ACCEPT ANNEXATION
FOR PROCESSING
SUBt4lTTED BY H II
uennlS a
Associate Engineer
IN.LTIATlNG DEP.T./DI\l.D t t/
tngmeenng epar men
Infrastructure Division
PARCEL
NO.
96-5
AREA
OWNER/ADDRESS
PARCEL NO. & ACREAGE
REMARKS
LEAD
AGENCY
CCCSD
Alamo
78AC
Balwant R. Mehta etux
2507 San Miguel Drive
Walnut Creek, CA 94596
198-132-004
Existing house with a
failing septic system; must
connect to the public
sewer system. Project is
exempt from CEQA
RECOMMENDATION: Authorize P.A. 96-5 (Alamo) to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
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PROPOSED ANNEXATION
P .A. 96-5
PAGE 1 OF 1
BOARD MEETING OF
June 20, 1996
NO.
3. CONSENT CALENDAR b.
DATE
June 1 2, 1996
SUBJECT
ESTABLISH JULY 11,1996, AT 2 P.M. AS THE
DATE AND TIME FOR A PUBLIC HEARING ON DISTRICT
ANNEXATION 134 AS AMENDED BY THE LOCAL
AGENCY FORMATION COMMISSION
TYPE OF ACTION
SET PUBLIC
HEARING
SUBMlTTED t3y
uenms Hall
Associate Engineer
INITIATING DEPT./DI'l.. . D tl
t:nglneenng epartmen
Infrastructure Division
ISSUE: The Local Agency Formation Commission (LAFCO) has added 16 property(ies) to the
original 1 9 properties that comprise District Annexation 134. A public hearing must be held
before this District can act upon the annexation of this amended parcel.
BACKGROUND: The above-referenced annexation was sent to LAFCO as required to initiate the
formal annexation process. LAFCO determined that 16 properties should be included in the
annexation to improve the continuity of the resulting boundaries. All of the properties within
this annexation will require sewer service from a new pumping station to be located along
Lawrence Road near the southern boundary of this annexation.
As required by law, staff will notify all affected property owners at least 1 5 days prior to the
public hearing. The Notice of Hearing to the property owners of the added parcels will explain
the District's annexation, sewering, and pumping station requirements.
RECOMMENDATION: Establish July 11, 1996, at 2 p.m. as the date and time for a public
hearing to consider the annexation of the territory contained within D.A. 134 as amended by
LAFCO.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITlATIN;;(ITJDIV.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS PAGE 1 OF 3
BOARD MEETING OF June 20, 1996
NO.
3.
CONSENT CALENDAR c.
June 14, 1996
SUBJECT
DATE
ADOPT A RESOLUTION TO REVISE THE LIST OF
EMPLOYEES AUTHORIZED TO HAVE ACCESS TO THE
DISTRICT'S SAFE DEPOSIT BOX AND MOVE SAID BOX
FROM WELLS FARGO IN PLEASANT HILL TO WELLS
FARGO IN MARTINEZ
TYPE OF ACTION
ADOPT
RESOLUTION
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
ISSUE: Board authorization is required to update the list of employees having access to the
District's safe deposit box and approve moving the location of said box.
BACKGROUND: The District maintains a safe deposit box at the Wells Fargo Bank in Pleasant
Hill to safeguard developer bonds which are in the form of certificates of deposit. A
designated Accounting staff member is given responsibility to deposit and withdraw such
bonds, and to maintain records and receipts which serve as an inventory of the contents of
the safe deposit box.
James M. Desurne, Accounting Technician, is the staff member presently assigned custodial
responsibility for the safe deposit box, and Colette Curtis-Brown is the alternate custodian.
The Accounting Office, however, has reassigned many duties to improve efficiencies as well
as to continue its efforts to cross-train employees and develop backups for each position. Due
to this reassignment of duties, it is appropriate to assign David M. Rolley, Accounting
Technician, the custodial responsibilities, and to have Leron K. Patton, Accountant Trainee,
provide coverage in David Rolley's absence. It would also increase efficiency to move this
location to the Martinez Wells Fargo Branch as it is closer to the County Finance Building
where other transactions are completed.
A resolution to rescind the previous resolution, authorize bank relocation and to update
employees authorized to have access to the safe deposit box is attached; the resulting list of
employees will be as follows:
Joyce E. Murphy, Secretary of the District
Deborah L. Ratcliff, Controller
Colette Curtis-Brown, Accounting Supervisor
David M. Rolley, Accounting Technician
Leron K. Patton, Accountant Trainee
This matter has been reviewed and approved by the Finance Committee for inclusion in the
consent calendar.
RECOMMENDATION: Adopt the attached resolution to relocate the safe deposit box and
update the list of employees authorized access to the District's safe deposit box.
INITIATING DEPT./DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DR
PM
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION NO. 92-012 AND AUTHORIZING
THE SECRETARY OF THE DISTRICT, CONTROLLER, ACCOUNTING SUPERVISOR,
ACCOUNTING TECHNICIAN, AND ACCOUNTANT TRAINEE
AS SIGNATORIES AND KEYHOLDERS FOR THE DISTRICT SAFE DEPOSIT BOX
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District, a public corporation (hereinafter referred to as Corporation), as follows:
THAT, this Corporation has entered into a Rental Agreement (and renewals thereof)
for a Safe Deposit Box in the vaults of Wells Fargo Bank in Pleasant Hill, California; and
THAT, this Corporation desires to enter into a new Rental Agreement (and renewals
thereof) for a Safe Deposit box in the vaults of Wells Fargo Bank in Martinez (hereinafter
called Bank); and
THAT, anyone of the following officers and employees of this Corporation shall have
the right of access to, and control of, the contents thereof, and to surrender the said Box,
releasing Bank from all liability with respect thereto:
Joyce E. Murphy, Secretary of the District
Deborah L. Ratcliff, Controller
Colette Curtis-Brown, Accounting Supervisor
David M. Rolley, Accounting Technician
Leron K. Patton, Accountant Trainee
BE IT FURTHER RESOLVED, that the certification of the Secretary of this Corporation
as to election or appointment of authorized officers or employees shall be binding upon this
Corporation, and the authority hereby conferred shall remain in force until written notice of
the revocation or modification thereof shall be delivered to an officer of Bank at the office
at which said Safe Deposit Box is located.
PASSED AND ADOPTED this 20th day of June, 1996, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NO:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
ADS/S/Admin/PosP/SafDep.pp
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
1
BOARD MEETlNJuOrfe 20, 1996
NO.
3. CONSENT CALENDAR f.
SUBJECT
AUTHORIZE THE ATTENDANCE OF DOUGLAS J. CRAIG,
PLANNING DIVISION MANAGER, AT THE JULY 16 - 19,
1996, AMSA SUMMER TECHNICAL CONFERENCE
IN DENVER, COLORADO, AT A COST OF $1,500
DATE
June 14, 1996
TYPE OF ACTION
AUTHORIZE ATTENDANCE
AT OUT-OF-STATE
CONFERENCE
SUBMITTED BY
Doug Craig, Planning Division Manager
INITIATING DEPT./DIV.
Engineering Dept.lPlanning Division
ISSUE: Specific approval by the Board of Directors is required for travel outside of California or if
the expense will exceed $500 and was not included in the Operations and Maintenance Budget.
BACKGROUND: The Association of Metropolitan Sewerage Agencies (AMSA) is sponsoring a
summer technical conference entitled, "Evaluating Privatization: A Clean Water Perspective." The
conference is July 16 through 19, 1996, in Denver, Colorado.
The conference was established to respond to recent increased privatization activity and concerns
expressed by AMSA members regarding increased privatization proposals aimed at their agencies.
The program will consist of panel discussions on stakeholder perspectives, featured case studies,
and ways to be competitive in today's environment.
Although this specific conference was not included in the 1996-97 Budget, adequate funds are
available to cover the $1,500 estimated cost.
RECOMMENDATION: Authorize attendance for Douglas J. Craig, Planning Division Manager, to
attend the AMSA 1996 Summer Technical Conference at a cost of $1,500.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
DJC
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 1
BOARD MEETING OF
June 20, 1996
NO.
4. HEARINGS a.
SUBJECT
CONDUCT A PUBLIC HEARING REGARDING ADOPTION
OF AN ORDINANCE WHICH WILL INCORPORATE
AMENDMENTS INTO TITLE I, GENERAL PROVISIONS;
TITLE 5, PERMITS AND LICENSES; TITLE 9, SEWERS;
AND TITLE 10, SOURCE CONTROL (PRETREATMENT)
OF THE DISTRICT CODE
DATE
June 14, 1996
TYPE OF ACTION
CONDUCT HEARING;
ADOPT ORDINANCE
SUBMITTED BY
Jay S. McCoy
Infrastructure Division Manager
INITIATING DEPT./DIV. E' . D /
ngmeenng epartment
Infrastructure Division
ISSUE: Changes to the District Code require the adoption of an ordinance preceded by a hearing
before the Board.
BACKGROUND: The District Code is the compilation of the ordinances of the District. Changes
have been proposed to the Code which will improve and clarify procedures, simplify work flow,
and clarify the Code. These changes are shown in detail in a draft document which was
provided to the members of the Board at the regularly scheduled meeting on May 16, 1996.
The essence of the changes was discussed with the Board at that meeting. Subsequently,
copies of the detailed draft document were sent to the Engineering and Utility Contractors
Association, Associated Builders and Contractors, and Building Industry Association of Northern
California. As of the date of preparation of this position paper, no comments have been
received from these associations. Any comments which are received will be provided to the
Board at the meeting on June 20, 1996.
Legal notice of the changes has been published, and the proposed changes have been on file
for the required period of time prior to the public hearing. It is appropriate to consider approving
the proposed changes.
Staff has concluded that these code amendments are exempt from the California Environmental
Quality Act (CEQA) under CEQA Statute Section 1 5061, since it can be stated with certainty
that there is no possibility that these changes will have a significant effect on the environment.
The Board of Directors' approval of these amendments will constitute an independent finding
that this action is exempt from CEQA.
RECOMMENDATION: Conduct a public hearing, and upon conclusion, if considered appropriate,
adopt an ordinance incorporating changes into the District Code.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
5
BOARD MEETING OF
June 20, 1996
NO.
6. BIDS AND AWARDS a.
SUBJECT
DATE
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. W.
NICHOLSON CORPORATION AND AUTHORIZE A CONSULTANT
AGREEMENT FOR THE OUTFALL IMPROVEMENTS PROJECT,
PHASE 3, DP 7134
June 14 1
TYPE OF ACTION
AUTHORIZE AWARDI
AUTHORIZE AGREEMENT
SUBMITTED BY
Ba T. Than, Associate Engineer
INITIATING DEPT./DIV.
Engineering Department!
Plant En ineerin Division
ISSUE: On June 5, 1996, sealed proposals were received and opened for construction of the Outfall
Improvements Project, Phase 3, District Project No. 7134. The Board of Directors must authorize
award of the contract or reject bids within 50 days of the bid opening. Authorization by the Board of
Directors is required for the General Manager-Chief Engineer to execute a professional services
agreement in an amount greater than $50,000.
BACKGROUND: Final effluent from the District's wastewater treatment plant is discharged to Suisun
Bay through an outfall pipeline that was constructed in 1958. Up to about 60 million gallons per day
(mgd) can be discharged through the outfall by gravity, but during peak wet weather flows up to 90
mgd must be pumped.
The existing effluent pumping system, constructed as a part of the original secondary plant in the late
1970's, consists of two 75 mgd primary effluent (PE) pumps and two 75 mgd standby pumps that can
serve as either final effluent pumps or additional PE pumps.
The first phase of outfall rehabilitation was conducted in 1984. Phase 1 established alternatives for
maximizing effluent discharge capacity, produced a partial outfall maintenance management plan, and
developed a methodology for the next phase inspection and rehabilitation. The second phase was
initiated and completed in 1988. Phase 2 consisted of dewatering the outfall for detailed joint
inspections; sealing leaking joints; installing thrust restraints, permanent access structures, and surge
protection with three air/vacuum relief valves; and pressure grouting and coating.
Phase 3 of this project will install one primary effluent (PE) pump and its associated control system
and a standpipe for surge protection facilities (see Attachment 1 for project location). The new PE
pump, which will be more energy efficient, will become the regular use pump. The installation of the
PE pump improves reliability and reduces operating costs. The second major component, the
installation of a stand pipe for surge protection, allows the use of the full outfall capacity of 135 mgd,
although the secondary process limits production of final effluent to 90 mgd at this time. Also, an
inspection of the underwater segment of the outfall will be done as part of this project. In Phase 4,
which will be initiated in Fiscal Year 1999-2000, one final effluent pump and its associated control
system will be installed.
INITIATING DEPT.!DIV.
RE~EWEDANDRECOMMENDEDFORBOARDAcnON
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1302A-7/91
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SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D.
W. NICHOLSON CORPORATION AND AUTHORIZE A
CONSULTANT AGREEMENT FOR THE OUTFALL
IMPROVEMENTS PROJECT, PHASE 3, DP 7134
POSITliON PAPER
PAGE
2
OF 5
DATE
June 14, 1996
The design of Phase 3 was a combined effort of District staff, G. S. Dodson and Associates (GSDA),
and Montgomery Watson (MW). GSDA provided the civil and mechanical design work, and MW
provided electrical and instrumentation design work. District staff managed the project, coordinated
efforts of all design team members, and prepared construction estimates, constructibility analysis, and
construction schedules.
During the design period, it was determined that only one manufacturer, Ingersoll Dresser Pumps
(IDP), can provide a pump that meets the required pump characteristics for primary effluent pumping.
Staff has negotiated a firm equipment price with lOP. This price was included in the bid documents.
The Engineer's Prebid Estimate for construction was $1,000,000. The project was advertised on May
10 and May 17,1996. A total of four (4) bids ranging from $1,030,000 to $1,167,000 were received
and publicly opened on June 5, 1996. A summary of these bids is shown in Attachment 2. The Plant
Engineering Division conducted a technical and commercial evaluation of these bids and has concluded
that D. W. Nicholson Corporation is the lowest responsible bidder with a bid amount of $1,030,000.
District staff will perform construction management. Inspection and construction support services will
be provided by NPG Engineering, Inc. NPG Engineering has performed well on several recent District
projects. A cost reimbursement agreement in the amount of $80,000 has been negotiated with NPG
Engineering. GSDA and MW will provide the technical support services, shop drawing review, and
office engineering.
The additional allocation of funds required to complete this project, as shown in Attachment 3, is
$1,581,000. The current total project cost estimate is $2,057,000. This project is included in the Fiscal
Year 1995-96 Capital Improvement Budget (CIB) on pages TP-20 through TP-22. The project estimate
for Phase 4 included in the CIB is $1,922,000. Staff has conducted a cash flow analysis of the Sewer
Construction Fund and concluded that adequate funds are available for this project
Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA)
under District CEQA Guidelines Section 18.2, since it involves minor alterations to existing sewage
facilities with no increase in dry-weather capacity. Approval of this project by the Board of Directors
will constitute an independent finding that this project is exempt from CEQA.
RECOMMENDATIONS: Authorize award of a construction contract in the amount of $1 ,030,000 for
construction of the Outfall Improvements Project, Phase 3, DP 7134, to D. W. Nicholson Corporation,
the lowest responsible bidder. Authorize the General Manager-Chief Engineer to execute a
professional services agreement not to exceed $80,000 with NPG to provide inspection and
construction support services during construction of the Outfall Improvements Project, Phase 3, DP
7134.
1302B-7/91
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OUTFALL IMPROVEMENTS PROJECT, PHASE III
DISTRICT PROJECT 7134
PROJECT LOCATION
1
Page 4 of 5
Attachment 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 7134 - Outfall Improvements Proiect. Phase III
DATE June 5. 1996
LOCATION Martinez. California
ENGINEER EST. $ 1.000.000
No BIDDER BID PRICE
(Name, telephone & address)
1 D. W. Nicholson Corporation $1,030,000
24747 Clawiter Road
Hayward, CA 94545
Telephone No. (510) 887-0900
Fax No. (510) 783-5736
2 Kaweah Construction Company $1,031,252
1911 North Fine Avenue
Fresno, CA 93727
Telephone No. (209) 252-9492
Fax No. (209) 252-1323
3 Monterey Mechanical $1,033,000
8275 San Leandro Street
Oakland, CA 94621
Telephone No. (510) 632-3173
Fax No. (510) 632-0732
4 Albay Construction Company $ 1 , 1 67 ,000
865 Howe Road
Martinez, CA 94553
Telephone No. (510) 228-5400
Fax No. (510) 228-0821
BIDS OPENED BY /s/ Joyce E. Murphy
DATE June 5. 1996
SHEET NO. ...L OF ...L.
4.
6.
A TT ACHMENT 3
OUTFALL IMPROVEMENTS PROJECT, PHASE 3
DISTRICT PROJECT NO. 7134
POST -BID/PRECONSTRUCTION ESTIMATE
No.
1
ITEM DESCRIPTION
Construction Contract
PLC Programming
Outfall Inspection
Contingency at 1 5 percent
SUBTOTAL
2.
Construction Management
a. District Forces
- Construction Management
- Surveying
- Underground piping documentations
Legal
- Record Drawings
SUBTOTAL
b. Consultants/Contractors
- Inspection and Construction Support Services (NPG Engineering)
- Civil and Mechanical Construction Support ( GSDA)
- Electrical and Instrumentation Construction Support ( MW)
- Material Testings
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3.
Other Expenses
- Plant Engineering Division
- Plant Operations Department
- O&M Manual and Training
Computer and Miscellaneous Equipment
- Chemical Cost
SUBTOTAL
TOTAL CONSTRUCTION PHASE COST
Pre bid Expenditures
- Planning
- Predesign/Design
- Equipment Installation
TOTAL PREBID EXPENDITURES
5.
TOTAL ESTIMATED PROJECT COST
FUND AUTHORIZED TO DATE
7.
ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
TOTAL ($)
$1,030,000
20,000
25,000
150,000
1,225,000
90,000
2,000
10,000
5,000
10,000
117,000
80,000
40,000
40,000
5,000
165,000
282,000
20,000
15,000
10,000
14,000
10,000
69,000
1,576,000
169,000
300,000
12,000
481,000
2,057,000
476,000
1,581,000
Page 5 of 5
PERCENT OF ESTIMATED
CONSTRUCTION COST
100.00
9.55
13.47
23.02
5.63
128.65
39.27
167.92
PAGE 1
OF 4
NO.
8. ADMINISTRATIVE a.
SUBJECT
DATE
CONSIDER ADOPTION OF A RESOLUTION REQUESTING
CONSOLIDATION OF THE ELECTION OF DISTRICT BOARD
MEMBERS WITH THE STATEWIDE GENERAL ELECTION ON
NOVEMBER 5, 1996, AND CONSIDER DISTRICT REGULATIONS
FOR CANDIDATE STATEMENTS
TYPE OF ACTION
ADOPT RESOLUTION
AND APPROVE
REGULATIONS
SUBMITTED BY INITIATING DEPT./DIV.
Joyce E. Murphy, Secretary of the District Administrative Department
ISSUE: A request for consolidation of the election of District Board Members must be
filed with the Board of Supervisors and County Election Department, and the District
regulations relating to candidate statements must be modified or reaffirmed.
BACKGROUND: The California Elections Code provides that Special Districts may require
that elections of their Board Members be held on the same day as the Statewide General
Election. When an election called by a District is consolidated with a Statewide General
Election, the District must file a resolution with the Board of Supervisors and County Elections
Department requesting such consolidation. The request for consolidation for the November 5,
1996 election must be filed no later than August 9, 1996. A proposed resolution has been
prepared and is attached for consideration.
The Board of Directors must also reaffirm or modify the District regulations with regard to word
limit, payment of costs, and payment of a deposit for candidate statements for the November
5, 1996 District election. A copy of California Election Code Section 13307, Preparation and
Form of Candidate Statement, is attached. Currently, the District regulations require that
candidates seeking election to the District Board of Directors be responsible for paying the pro
rata share of the costs for publication of their respective candidate statements; that the
statements be limited to 400 words; and that ten (10) percent of the estimated cost of
publishing the statement be collected at the time of filing, with the balance being due ten (10)
days after the election. Due to problems with collecting the payment from candidates, the
Contra Costa County Elections Department strongly recommends that the candidate be
required to pay in full the estimated cost of the Candidate Statement at the time of filing
Nomination Papers.
Following approval by the Board of Directors, copies of the resolution requesting consolidation
of the election and the District's regulations for candidate statements will be provided to the
Contra Costa County Board of Supervisors and Election Department.
RECOMMENDATION: Adopt the attached resolution requesting consolidation of the
election of District Board Members with the Statewide General Election to be held on
November 5, 1996, and modify or reaffirm the District's regulations relating to candidate
statements.
RE~EWEOANORECOMMENOEOFORBOAROAcnON
1302A-7/91
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INITIATING DEPT./DIV.
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RESOLUTION NO. 96-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
REQUESTING CONSOLIDATION OF THE ELECTION
OF ITS DISTRICT BOARD MEMBERS WITH THE
STATEWIDE GENERAL ELECTION
WHEREAS, Elections Code Sections 23302 et seq. provide that the governing body
of all special districts such as the Central Contra Costa Sanitary District may, by
resolution, require that elections for its members be held on the same day as the
Statewide General Election; and
WHEREAS, on June 20, 1996, at a regularly scheduled meeting at which members
of the public were given an opportunity to address the issue, the Board of Directors of the
Central Contra Costa Sanitary District determined that it would be in the best interest of
the District and its citizens to consolidate elections with the Statewide General Election.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District, that the Board does hereby request that the election of
District Board Members be consolidated with the Statewide General Election to be held
on November 5, 1996; and
BE IT FURTHER RESOLVED that the Secretary of the District is hereby authorized
and directed to transmit a certified copy of this resolution to the Contra Costa County
Board of Supervisors and to the Elections Department of said County.
Resolution No. 96-
Page 2
PASSED AND ADOPTED by the Board of Directors of Central Contra Costa Sanitary
District this 20th day of June, 1996, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County of
Contra Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
13307. Preparation and fl. n of candidate statement.
(a) Each candidate for nonpartisan elective office in any local agency, including any
city, county, city and county or district, may prepare a candidate's statement on an
appropriate form provided by the clerk. The statement may include the name, age and
occupation of the candidate and a brief description of no more than 200 words, of the
candidate's education and qualifications expressed by the candidate himself or herself.
However, the governing body of the local agency may authorize an increase in the limitations
on words for the statement from 200 to 400 words. The statement shall not include the
party affiliation of the candidate, nor membership or activity in partisan political organizations.
The statement shall be filed in the office of the clerk when his or her nomination papers are
returned for filing, if it is for a primary election, or for an election for offices for which there
is no primary. The statement shall be filed in the office of the clerk no later than the 88th
day before the election, if it is for an election for which nomination papers are not required
to be filed. If a runoff election or general election occurs within 88 days of the primary or
first election, the statement shall be filed with the clerk by the third day following the
governing body's declaration of the results from the primary or first election. Except as
provided for in Section 13309, the statement may be withdrawn, but not changed, during
the period for filing nomination papers and until 5 p.m. of the next working day after the
close of the nomination period.
(b) The clerk shall send to each voter together with the sample ballot, a voter's
pamphlet which contains the written statements of each candidate that is prepared pursuant
to this section. The statement of each candidate shall be printed in type of uniform size and
darkness, and with uniform spacing. The clerk shall provide a Spanish translation to those
candidates who wish to have one, and shall select a person to provide that translation from
the list of approved Spanish language translators and interpreters of the superior court of the
county or from an institution accredited by the Western Association of Schools and Colleges.
(c) The local agency may estimate the total cost of printing, handling, translating,
and mailing the candidate's statements filed pursuant to this section, including costs incurred
as a result of complying with the Voting Rights Act of 1965, as amended, and may require
each candidate filing a statement to pay in advance to the local agency his or her estimated
pro rata share as a condition of having his or her statement included in the voter's pamphlet.
In the event the estimated payment is required, the receipt for the payment shall include a
written notice that the estimate is just an approximation of the actual cost that varies from
one election to another election and may be significantly more or less than the estimate,
depending on the actual number of candidates filing statements. Accordingly, the clerk is not
bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual
expense or refund any excess paid depending on the final actual cost. In the event of
underpayment, the clerk may require the candidate to pay the balance of the cost incurred.
In the event of overpayment, the clerk shall prorate the excess amount among the candidates
and refund the excess amount paid within 30 days of the election.
(d) Nothing in this section shall be deemed to make any such statement or the
authors thereof free or exempt from any civil or criminal action or penalty because of any
false, slanderous or libelous statements offered for printing or contained in the voter's
pamphlet.
(e) Before the nominating period opens, the local agency for that election shall
determine whether a charge shall be levied against that candidate for the candidate's
statement sent to each voter. This decision shall not be revoked or modified after the
seventh day prior to the opening of the nominating period. A written statement of the
regulations with respect to charges for handling, packaging, and mailing shall be provided
to each candidate or his or her representative at the time he or she picks up the nomination
papers.
(f) For purposes of this section, and Section 1 3310, the board of supervisors
shall be deemed the governing body of judicial elections.
(Amended by Stats. 1992,c.408, 1.)
:udd:ud:ec13307.form
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF
2
BOARD MEETING OF
June 20, 1996
NO.
9. ENGINEERING a.
SUBJECT
AUTHORIZE EXECUTION OF AN AGREEMENT WITH EMCON FOR
PREPARATION OF CONTRACT DOCUMENTS FOR
CONSTRUCTION OF THE HOUSEHOLD HAZARDOUS WASTE
FACILITY PROJECT (DP 7165)
DATE
June 14, 1996
TYPE OF ACTION
AUTHORIZE EXECUTION
OF AGREEMENT
SUBMITTED BY
Don E. Berger, Associate Engineer
INITI.~:rING.DEPT.lQIV. D
l:.nglneenng epartment/
Plant En ineerin Division
ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer
to execute professional engineering agreements when the cumulative amount is greater than $50,000.
BACKGROUND: The predesign for the Household Hazardous Waste Facility (HHWF) project was
completed in May 1996. The site and floor plans describing the location, size, traffic circulation
patterns, and major design features of the HHWF were developed during predesign. Building
elevations were completed, which depict the architectural style and color selections.
Project efforts are now focused on obtaining the County land use permit (LUP). The LUP is expected
to be issued in July 1996. In order to maintain the project schedule and be in a position to bid the
project immediately after obtaining the LUP, it is necessary to begin preparation of the construction
documents. The project will be bid using a design/build approach in which contractors will bid on
performance based plans and specifications and be responsible for completing the detailed design
during the construction phase. This approach has the advantage of reducing the time needed to
complete the project and is often used for construction of HHWFs. For example, Alameda County has
successfully constructed two HHWFs using a design/build approach.
Because of the specialized requirements for building hazardous waste facilities, it was necessary to
obtain assistance from an expert in the design and permitting of HHWFs. EMCON was selected to
provide assistance in the early phases of the project. EMCON has been involved in the design of six
HHWFs in California including the design of the San Francisco facility, which was California's first
HHWF. So far, EMCON has completed the predesign and assisted the District with permitting issues
including preparing the LUP application. Based on their previous performance and their knowledge
of the design of HHWFs, staff recommends that EM CON prepare the construction contract documents
for this project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RAB
INITIATING DEPT./DIV.
DEB
wr-s
WEB
fNJ
D
1302A-7/91
SUBJECT
AUTHORIZE EXECUTION OF AN AGREEMENT WITH EMCON
FOR PREPARATION OF CONTRACT DOCUMENTS FOR
CONSTRUCTION OF THE HOUSEHOLD HAZARDOUS WASTE
FACILITY PROJECT (DP 7165)
POSITION PAPER
2
OF 2
PAGE
DATE
June 14, 1996
An agreement for $49,000 has been negotiated with EMCON to prepare the contract documents. The
contract documents will describe the requirements for complying with applicable building codes and
the construction features that will produce a safe and efficient HHWF operation. Additional services
to be provided by EMCON under this agreement include working with county building and fire officials
to reach a consensus on the design requirements, developing specifications to encourage the use of
construction materials with recycled content, and providing bidding assistance.
The landscaping for the facility will be provided by the Landscaping and Parking Improvements Project,
first identified in the Fiscal Year 1996-1997 Capital Improvement Budget beginning on page GI-26.
The total of previously authorized agreements with EMCON is $45,100. The proposed agreement
($49,000) will increase the cumulative total to $94,100. Although the proposed agreement does not
exceed $50,000, the cumulative total does and, where the cumulative total exceeds $50,000, the Board
is required to authorize the agreement.
In compliance with the District's CEQA guidelines, a mitigated Negative Declaration was prepared for
this project and approved by the Board on April 18, 1996. A Notice of Determination has been filed
with the County Clerk. The Household Hazardous Waste Facility Project is included in the Fiscal Year
1995-96 Capital Improvement Budget (CIB) starting on page TP-80. The current total project cost
estimate is $1,510,000.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with
EMCON for preparation of contract documents for construction of the Household Hazardous Waste
Facility (DP 7165).
13028-7/91
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1
OF 12
BOARD MEETING OF
June 20, 1996
NO.
9. ENGINEERING b.
SUBJECT
DATE June 17, 1 996
ADVISE THE BOARD OF THE CLOSE OUT OF 29 CAPITAL
IMPROVEMENT PROJECTS
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
INITIATING DEPT./DIV.
John J. Mercurio, Administrative Analyst
Engineering Dept.lPlanning Division
ISSUE: Work has been completed on 29 capital improvement projects, and it is now appropriate
to close out these projects.
BACKGROUND: The 29 capital improvement projects listed on Attachment 1 have been
completed, and staff is closing out the project accounts. This year, in resonse to a
recommendation of the internal auditor, staff is reserving an allowance from unexpended budgets
of some projects to cover expenditures which have been delayed due to unresolved issues. These
allowances total $650,003.
A Summary of the total authorized budgets, expenditures and post close out allowances for the
projects to be closed is presented by program in the following table:
Post
Close Out Underrun
Program Authorized Budget Expenditures Allowance (Overruns)
Treatment
Plant $ 7,099,000 $7,047,160 $51,840
Collection
System 44,126,206 41,072,692 624,476 2,429,038
General
Improvements 2,020,081 1,903,199 25,527 91,355
T ota Is $53,245,287 $50,023,051 $650,003 $2,572,233
The total authorized budget for the 29 projects is $53,245,287. Total project expenditures are
$50,023,051. A net underrun of $2,572,233 will result in $51,840 being returned to the
Treatment Plant Program, $2,429,038 being returned to the Collection System Program, and
$91,355 being returned to the General Improvements Program. A description of each project
follows on Attachment 2.
INmATING OE'75~
ft1P
1302A- 191
JJM/DJC RAB
SUBJECT
POSITION PAPER
ADVISE THE BOARD OF THE CLOSE OUT OF 30
CAPITAL IMPROVEMENT PROJECTS
2
12
PAGE
DATE
OF
June 17, 1996
The total net underrun of $2,572,233 is approximately 5 percent of the total authorized budgets
for these projects.
RECOMMENDATION: This item is presented to the Board of Directors for information only. No
action is necessary.
1302B-7191
Page 3 of 1 2
ATTACHMENT 1
TREATMENT PLANT PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES POST CLOSE UNDERRUN
PROJECT BUDGET OUT (OVERRUN)
NO. ALLOWANCE
6069 Cogeneration $6,193,000 $6,187,724 -- $ 5,276
6077 Lab Facilities Improvements 301,000 292,263 -- 8,737
6098 Treatment Plant Roof 186,000 173,197 -- 12,803
Replacement-Phase 1
6103 Cathodic Protection 145,000 137,264 -- 7,736
Improvements
7125 Furnace THC Monitoring 236,000 224,277 -- 11,723
7140 Acme Fill Leachate 25,000 21,000 -- 4,000
Modifications
7174 3SG1 Gate Masonry Block 13,000 11 ,435 -- 1,565
Totals $7,099,000 $7,047,160 -- $51,840
Page 4 of 12
ATTACHMENT 1 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES POST CLOSE UNDERRUN
PROJECT BUDGET OUT (OVERRUN)
NO. ALLOWANCE
4224 San Ramon Valley 1,489,206 1,263,818 225,338 0
Interceptor-Design
4654 1-680/SR-24 Sewer 4,562,000 3,990,343 -- 571,657
Relocations-Phase 2
4667 Orinda/Moraga Pump 1,145,000 1,086,523 58,4 77 0
Station Improvements
4705 Tarry Lane Sewer 23,000 2,063 -- 20,937
Rehabilitation
4781 M-4 Parallel Force Main 2,187,300 2,144,876 42,424 0
4785 Los Arabis/Woodland Way 2,558,000 2,398,845 25,000 134,155
4826 South Broadway Sewer 587,000 291,163 -- 295,837
Relocation
4879 Pleasant Hill Relief 19,228,000 18,165,311 25,000 1,037,689
Interceptor-Phase 1 &2
4923 Crestview Sewer 896,000 896,278 -- (278)
Replacement
4986 Rossmoor Sewer 560,000 554,957 -- 5,043
Improvements-Phase 1
4987 Bollinger Canyon 526,700 415,577 -- 111,1 23
Groundwater Clean-up
5031 Pleasant Hill Relief 7,124,000 6,875,813 248,187 0
Interceptor-Phase 3
5034 1994-95 Sewer Renovation 1,295,000 1,288,034 n 6,966
5040 Monte Vista Sewer 13,000 10,768 -- 2,232
Replacement
5048 Bancroft Road Renovation 463,000 401,546 -- 61 ,454
5081 Lombardy Lane Sewer 322,000 295,947 n 26,053
Replacement
5901 Collection System Planning 145,000 109,727 -- 35,273
9558 CSO Ren-No Dig Upsizing 1,002,000 881,103 -- 120,897
Totals $44,126,206 $41,072,692 $624,476 $2,429,038
Page 5 of 12
ATTACHMENT 1 (CONTINUED)
GENERAL IMPROVEMENTS PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES POST CLOSE UNDERRUN
PROJECT BUDGET OUT (OVERRUN)
NO. ALLOWANCE
7082 MIS Upgrade $1,646,000 $1,620,473 25,527 0
8142 Records Center Project 80,000 32,655 -- 47,345
8158 Dump Truck Purchase 50,000 47,037 -- 2,963
9495 1 994-95 Equipment and 244,081 203,034 -- 41,047
Vehicle Budget
Totals $2,020,081 $1,903,199 $25,527 $91,355
Page 6 of 12
ATTACHMENT 2
TREATMENT PLANT PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The Cogeneration project, DP 6069, provided for the on site generation of electrical
power for Treatment Plant electrical loads. The major components included gas
turbine generator and heat recovery boiler located on the third floor of the Solids
Conditioner Building; New Gas Fuel System with LFG compressor and electrical
distribution switchgear to connect the generator to the Treatment Plant 12KV
Distribution Grid. The electrical power and steam production contribute to overall
operational saving in Treatment Plant utility costs.
. In response to changing safety regulations the Laboratory Facilities Improvements
project, DP 6077, upgraded three existing fume hoods by adding air flow
measurement and replacing the exhaust blowers. Additional hood and exhaust
systems for specialty organic extractions were purchased and installed. Also, a
new Atomic Absorption (AA) machine was purchased and installed. For the safe
storage of laboratory cylinder gas, an outside gas storage room with access ramp
was constructed.
. Treatment Plant Roof Replacement-Phase 1, DP 6098, addressed the 5A Treatment
Plant structures that were built in the mid-1970s. The 20 year roof life expired and
replacement or rehabilitation was prudent to prevent damage and reduce
maintenance costs. This first phase of a multi phase, multi year project replaced
the roof areas on the south side of the POD Administrative wing, and the roof of
the walkway between the HOB and POD buildings. A standard 3 ply built-up roof
was applied and the manufacturer provided a 20 year warranty. Portions of the
SCB roof were rehabilitated at this time as the most economical way to extend the
life of the whole roof an estimated 5 to 7 years.
. The Cathodic Protection Improvements project, DP 6103, installed new impressed
current systems that consist of mid-depth anode wells and rectifiers at Buchanann
North and South, Bates Avenue and Sleepy Hollow pump stations. The M-4 force
main had a deep well anode and rectifier system added. Two existing systems
were replaced. The surface anode bed on the M-4001 at the filter plant was
replaced, and at the Concord Industrial pump station the mid-depth anode well and
rectifier were replaced.
. The Furnace THC Monitoring project, DP 7125, provided a total hydrocarbon (THC)
monitoring system for the District's sewage sludge incinerators (furnaces). This
monitoring system, which was required to comply with new EPA sewage sludge
regulations issued in November 1992, was designed to continuously monitor THC
emissions in the incinerator stack gases. The equipment installed has the flexibility
to meet future anticipated compliance requirements being developed by the EPA.
Page 7 of 12
ATTACHMENT 2 (CONTINUED)
TREATMENT PLANT PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The Acme Fill Leachate Modifications project, DP 7140, developed alternatives for
accepting and treating up to 1 50 gpm of leachate from the North Parcel at Acme
Fill. The North Parcel has been designated as a Resource Conservation and
Recovery Act (RCRA) facility and therefore it was important to separate the
leachate from wastewater to be converted to recycled water. The study provided
cost information indicating that on-site advanced treatment at the landfill was the
preferred alternative.
. The 3SG 1 Masonry Block project, DP 7174, installed a reinforced double concrete
cylinder block wall to permanently separate the final effluent channel and mixed
liquor channel in the south quad secondary clarifiers (Gate 3SG 1). This eliminated
any cross contaminations of the mixed liquor into final effluent quality.
._._._.._._-_._.~_._~.-----_._-,-----._~_._--'-~-~----
Page 8 of 1 2
ATTACHMENT 2 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The San Ramon Valley Interceptor Design project, DP 4224, included preliminary
design of 12 miles of San Ramon Valley Interceptor, final design of 7 1/2 miles of
the interceptor, and right of way engineering for 19 miles of sewer easements
along the former Southern Pacific Railroad right of way. The 7 1/2 miles of
interceptor sewer were constructed under separate projects between 1987 and
1989. Acquisition of one easement and various easement corrections or
modifications will be completed with a post close out allowance.
. The 1-680/SR-24 Sewer Relocation-Phase 2 project, DP 4654, was required in order
to accommodate the second phase of the 1-680/SR-24 interchange improvements
by Caltrans. Major elements of this project were the installation of approximately
9,300 feet of sewers and associated manholes and structures at 14 sites in Walnut
Creek. An amount of $3.48 million, or 87.2 percent of the project expenditures,
was directly related to the freeway interchange improvements and has been
reimbursed by Caltrans.
. The Orinda/Moraga Pumping Stations Improvements project (Near Term), DP 4667,
provided improvements to three existing pumping stations: Orinda Crossroads,
Moraga, and Lower Orinda. The Near Term Improvements Project is a part of a
phased long-term program to rehabilitate the District's existing pumping stations
in the East Bay Municipal Utility District watershed areas. The work at the Orinda
Crossroads Pumping Station included installation of a new double-wall,
underground fuel tank and construction of a new fence and building parapet to
improve the station security. The work at the Moraga Pumping Station included
modifications to the ventilation systems and installation of a new odor control unit.
The work at this station also included replacement of an existing two-stage pump
with a new larger capacity, one-stage pump controlled by a variable-frequency
drive (VFD). The pump, motor, and VFD were prepurchased by the District. The
work at the Lower Orinda Pumping Station included replacement of existing single-
wall, aboveground fuel tanks with new double-wall tanks positioned on a spill
containment pad with a leak detection system.
. The Tarry Lane Sewer Rehabilitation project, DP 4705, was initiated to address a
section of sewer in Orinda that required frequent maintenance. A point repair has
been made to keep the sewer operational. For cost reasons, long term
rehabilitation or replacement will be accomplished under a larger future Orinda
sewer improvements project.
-----_._.__.,-,-"-_._-----'-_..,_..~ .-...-.-----.-..--.--.--"
Page 9 of 1 2
ATTACHMENT 2 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The Martinez M-4 Parallel Force Main project, DP 4781, was constructed to provide
system reliability between Fairview Pumping Station and a structure near Acme Fill
along Waterfront Road. The project consisted of 5,800 feet of 20-inch force main
with ancillary structures.
. The Los Arabis/Woodland Way Sewer (Watershed 22 Upgrade) project, DP 4785,
replaced and renovated approximately 8,300 feet of sewers in backyard easements
in Lafayette. The project also included the installation of a 100-foot pipe bridge
carrying a 12-inch trunk sewer across Las Trampas Creek. The trenchless
technologies used on this project included pipe bursting and fold and form lining.
. The South Broadway Sewer Relocation project, DP 4826, was constructed in
conjunction with the City of Walnut Creek's South Broadway street extension
project between Newell Avenue and Rudgear Road. The project relocated and
upsized approximately 5,000 feet of vitrified clay sewers with 8- to 15-inch ductile
iron and PVC sewers. In addition to increasing pipe capacity, the relocation of the
sewer enables the District to maintain the sewer main along the new sound walls
built by the City of Walnut Creek on the South Broadway extension. The City paid
for the construction and reimbursed the District $242,600 for the design phase,
which is approximately 69 percent of the sewer relocation project cost.
. Phases 1 and 2 of the Pleasant Hill Relief Interceptor project, DP 4879, are part of
a multi-phase project to accommodate the future A-line relief interceptor, address
capacity problems in the trunk sewers in the city of Pleasant Hill, and install a
recycled water pipeline along the interceptor route. This project included the
installation of a 102-inch diameter pipeline, which is the largest diameter pipeline
in our collection system, and the utilization of microtunneling for a significant
portion of the project. The final project expenditure is more than $1 million under
budget. This cost savings was due to successes in mitigating construction
problems and negotiating change orders and claims.
. The Crestview, Via Floreado, Kinney Drive Sewer Replacement project, DP 4923,
replaced deteriorated trunk sewers and sewer mains in Orinda that required high
maintenance. The existing trunk sewer on Moraga Way was replaced by pipe
bursting to minimize construction impacts to this extremely high traffic volume
street.
. The Rossmoor Sewer Improvements project-Phase 1, DP 4986, was the first phase
of a ten-year plan to take over the maintenance of the sewer system in Rossmoor.
This phase of work consisted of installing 50 new manholes and cleaning and
televising approximately 35,000 lineal feet of existing sewer mains.
-_...__..._-----~_._._"._-~..._._--_...._._'--._-_._----..-.-----.-------.-
Page 1 0 of 1 2
ATTACHMENT 2 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPIT AL PROJECTS TO BE CLOSED OUT
. The Bollinger Groundwater Cleanup project, DP 4987, responded to elevated levels
of trichloroethene (TCE) in three monitoring wells along the Bollinger Canyon leach
line which the District found in the Spring of 1990. When this was reported to the
Regional Water Quality Control Board (RWQCB), the District and Tracor Aerospace
were ordered to further investigate and report on the soil and groundwater
contamination in the area. The report submitted to the RWQCB recommended that
the District provide long term monitoring of the contaminated area and over time
rely on natural degradation of the TCE. Although the RWQCB has not officially
approved this option, District staff believe it is prudent to close out this capital
project while continuing the long term sampling program. If in the future the
RWQCB requires a groundwater extraction and treatment system or other project,
a new capital improvement project will be proposed.
. The Pleasant Hill Relief Interceptor project-Phase 3, DP 5031, is a continuation of
DP 4879. The project extended the interceptor from Chilpancingo Parkway to
Taylor Boulevard and included 4,900 feet of 48-inch sewer line and 5,200 feet of
recycled water line. The majority of the sewer line was installed by microtunneling.
. The 1994-95 Sewer Renovation project, DP 5034, replaced and renovated sewer
line segments in Danville, Martinez, and Walnut Creek. A combination of open-
trench methods and pipe bursting was used on this project. This project is part of
a comprehensive program to replace or renovate sewer line segments that require
high maintenance.
. Under the Monte Vista Sewer Replacement project, DP 5040, approximately 70
feet of new sewer was constructed at the intersection of Camino Pablo and Monte
Vista Road in Orinda. This project was undertaken to replace a deteriorated section
of sewer prior to the City of Orinda's recent project to widen and repave Camino
Pablo.
. The Bancroft Road Sewer Renovation project, DP 5048, installed a polyester resin
liner in 2,000 feet of corroded 24-inch reinforced concrete pipe in Concord and
Walnut Creek. A trenchless method of construction was used to install the lining
for this project, which caused very little impact to the mainly residential
neighborhood.
. The Lombardy Lane Sewer Replacement project,' DP 5081, replaced a 12-inch
sewer line in Orinda. The sewer line was damaged during the winter storms in
1995. Approximately 950 feet of 18-inch sewer pipeline and six manholes were
installed.
----------_.,---~-"~'-_.~'~_......._-' ---_._,_._~~.__.__._----_.,--
Page 11 of 1 2
ATTACHMENT 2 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. Collection System Planning, DP 5901, was established in FY 1994-95 for facility
planning that provides the basis for improvements to the District's 1,300 mile
sewer system. Facility planning included sewer system capacity studies to identify
and define sewer system deficiencies, long-term flow monitoring, and work on the
land use database.
. The No-Dig Upsizing project, DP 9558, replaced 7,855 feet of small diameter
sewer mains in 16 project locations throughout the District. The project also
included the installation of 3 new manholes and new overflow protection devices
on the laterals. This project was the first competitively bid pipebursting project for
the District.
- --,------------,----"_...~..,-_.._------._------_._.".._'-
Page 12 of 1 2
ATTACHMENT 2 (Continued)
GENERAL IMPROVEMENTS PROGRAM
PROJECTS TO BE CLOSED OUT
. The Management Information System Upgrade project, DP 7082, began in 1989
with a survey to identify the District's information/computing needs. From the
results of the survey a Management Information System (MIS) Master Plan was
developed. This plan, completed in May 1991 recommended a two-phase project
to meet the identified needs. Phase 1 implemented under DP 7082, included an
IBM AS/400 minicomputer, network cabling, software and devices tying together
over 100 PC's, and application software for general ledger, accounts payable,
accounts receivable, payroll, fixed assets, purchasing, inventory, human resources,
training, budgeting, permits, safety, E-mail, scheduling and Board records.
. The Records Center Expansion/Relocation project, DP 8142, relocated the Inactive
Records Storage Center from the basement of the treatment plant to the light
industrial warehouse at 4737 Imhoff Place. This project provided additional
storage space, fire and seismic protection, lighting, climate control, storage racks,
computer records selection/finding, and network capability currently through
telephone modems.
. The Dump Truck Purchase project, DP 8158, authorized the purchase of one 1995
dump truck that was originally included in the 1993-94 equipment budget. The
dump truck was purchased and is now in service.
. The 1994-95 Equipment and Vehicle Budget, DP 9495, was the District's annual
equipment, vehicle and furniture purchase budget. A major portion was for the
replacement of obsolete equipment and vehicles.
- -"~----~----_._..._-_._"-_..._<._-~_._~~-----_._--_.-
PAGE 1 OF 1
BOARD MEETING OF
June 20, 1996
NO.
12. BUDGET AND FINANCE a.
SUBJECT
DATE
June 7,1996
AUTHORIZE AMENDMENT TO THE DEFERRED COMPENSATION
PLAN AGREEMENT WITH GREAT WESTERN BANK TO ADD
SIX ADDITIONAL MUTUAL FUNDS
TYPE OF ACTION
AUTHORIZE AMENDING
GREAT WESTERN BANK
AGREEMENT
SUBMITTED BY
INITIATING DEPT./DIV.
Debbie Ratcliff, Controller
Administrative/Finance & Accounting
~: Board authorization is needed to amend the Deferred Compensation Plan agreement with
Great Western Bank to add six additional mutual funds to the investment portfolio.
BACKGROUND: The District established a Deferred Compensation Plan (Plan) covering all full-time
employees in January 1976. The Plan is administered by the District's Deferred Compensation
Plan Advisory Committee. Monthly contributions to Plan accounts are made into designated
investment options maintained by Hartford Life Insurance Company, ICMA, and Great Western
Bank.
Great Western Bank currently offers thirteen mutual funds in which to invest: four Twentieth
Century Funds, five Fidelity Funds, and four American Funds. Several requests have been directed
to the Deferred Compensation Plan Committee to allow investments in the following additional
funds offered by Great Western Bank:
Fidelity Investments: Contrafund and Growth & Income
Vanguard Group: Index 500 Portfolio, Wellington, Windsor II, Wellesley Income
The advantage to additional mutual funds is an increased diversity to the investment portfolio.
These funds have had annual rates of return over the past ten years between 11.90% and 19.02%
RECOMMENDATION: The Deferred Compensation Plan Committee recommends that the Board
approve the amendment to the current Deferred Compensation Plan Agreement with Great Western
Bank adding six additional investment
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
1302A-7/91
DR
PM
ADS/SI Admin/PosPaper IGW-6 .pp