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HomeMy WebLinkAboutAGENDA BACKUP 05-16-96 Central Contra Costa Sanital y District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF May 16, 1996 NO. 3. CONSENT CALENDAR b. QUITCLAIM SEWER EASEMENT TO SHANTI A. VORA ET AL, JOB 878, MORAGA AREA DATE Ma 7, 1996 TYPE OF ACTION SUBJECT APPROVE QUITCLAIM OF SEWER EASEMENT SUBMITTED BY Dennis Hall Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Infrastructure Division ISSUE: The owner of Lot 7 of Subdivision 2813 has requested that the District quitclaim the subject easement. BACKGROUND: The subject easement was dedicated at no cost to this District in 1 961 when the subdivision map was filed. It was created to provide future service to the parcel located on the north of the Vora property. This northerly property is zoned for four residential building sites. This site will be served by extending the public sewer up an appurtenant access road, which is located 300 feet southeast of the subject property. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in land-use limitations. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEOA. RECOMMENDATION: Approve Quitclaim Deed to Shanti A. Vora, et ai, Job 878; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded. 1302A-7/91 DH RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION UJ~N~TPH j!~ JSM fID ~ ~ o ~ o~ ~ ~ v. C( ~~ ~ ~ ~ ~ ~ ~ ~~ .~ ~ ~ CP ""9L. ~ c.. ~ \ I , I \ \ "" " I I \ \ , I ... "' "' , I ,- "' QUITCLAIM SEWER EASEMENT JOB 878 MORAGA AREA Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF May 16, 1996 NO. 3. CONSENT CALENDAR c. APPROVE AMENDMENT TO RIGHT-OF-WAY AGREEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY, JOB 7164, ORINDA AREA DATE Ma 7, 1 996 TYPE OF AcnON SUBJECT APPROVE AGREEMENT INITIATING DEPT./DIV. Engineering Department! Infrastructute Division ISSUE: The subject agreement must be executed and rec.orded to provide public notice. BACKGROUND: Shell Oil Company (Shell) acquired easement rights across Pacific Gas and Electric Company (PG&E) in 1965 for the transmission of petroleum products. In 1994 Shell transferred all of its rights to this District. District staff has negotiated with PG&E to modify the terms of the original easement to better suit District purposes. The purpose of the easement will now be for the conveyance of recycled water and not petroleum products. Other changes include a five-year, non-use termination clause and a clause that requires PG&E's use of its property not to interfere with this District's use. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in land-use limitations. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEOA. RECOMMENDATION: Approve amendment to right-of-way agreement and adopt resolution authorizing the District's General Manager-Chief Engineer to execute the amendment to right-of- way agreement and authorize the recording of said document. REVIEWED AND RECOMMENDED FOR BOARD ACTION WG DH JSM RAB INm~EPT./DIV. 1302A-7/91 II fl/ jJf$ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF May 16, 1996 NO. 3. CONSENT CALENDAR d. SUBJECT DATE APPROVE THE 1996-1997 EQUIPMENT BUDGET FOR INCLUSION IN THE 1 996-1 997 DISTRICT BUDGET May 10, 1996 TYPE OF ACTION APPROVE EQUIPMENT BUDGET SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPT.IDIV. Administrative/Finance & Accounting ISSUE: The District's 1996-1997 Equipment Budget is submitted for approval. BACKGROUND: The 1996-1997 Equipment Budget was submitted for review at a Board Capital Projects Committee Meeting/Board Workshop on April 2, 1996 and is scheduled for approval by the Board on May 16, 1996. The Board Capital Project Committee recommended that the configuration of the computers in the PC Replacement Plan be modified from 8Mb of Memory (Ram) to 16Mb and that the hard drive capacity be increased from 840Mb to 1.2Gb. This results in an estimated increase of $300 per machine, or $6,600 total. The Equipment Budget has been updated to reflect this change for the Board's approval at the May 16, 1996 Board Meeting. The approved 1996-1997 Equipment Budget will be scheduled for adoption with the 1996-1997 Personnel, Operations and Maintenance, Self-Insurance Fund, and Capital Improvement Budgets on June 6, 1996. RECOMMENDATION: Approve the 1996-1997 Equipment Budget for inclusion in the 1996-1997 District Budget to be adopted on June 6, 1996. REVIEWED AND RECOMMENDED FOR BOARD ACTION d INITIATING DEPT.IDIV. 1302A-7/91 DR PM ADS/S:IAmdminIPospIFinEqupB. PP Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 . BOARD MEETINCU'~y 16, 1996 NO. 3. CONSENT CALENDAR e. D~ay 9, 1996 SUBJECT AUTHORIZE THE ATTENDANCE OF CURTIS W . SWANSON, PRINCIPAL ENGINEER, AT THE JUNE 16 - 19, 1996, ASCE PIPELINE CROSSINGS SPECIAL TV CONFERENCE IN BURLINGTON, VERMONT, AT A COST OF $1,500 TYPE OF ACTION AUTHORIZE ATTENDANCE AT OUT-OF-STATE CONFERENCE SUBMITTED BY Jay S. McCoy Infrastruct re Division Mana er INITIATING DEPT./DIV. Engineering Department! Infrastructure Division ISSUE: Specific approval by the Board of Directors is required for travel outside of California or if the expense will exceed $500 if the activity was not included in the current year Operations and Maintenance Budget. BACKGROUND: The American Society of Civil Engineers (ASCE) Pipeline Division is holding a specialty conference in Burlington, Vermont, on June 16 through 19, 1996, about pipelines that cross various natural and manmade features. The subject of the specialty conference is the design, construction, and operation of pipelines that cross railroads, highways, rivers, and lakes. Curtis W. Swanson, Principal Engineer in the Infrastructure Division, has been invited to present a technical paper entitled "Medium Span Gravity Sewer Aerial Crossings" at the conference. Curt collaborated with Glenn Hermanson of Montgomery Watson to prepare this technical paper addressing the design and construction of different types of sewer pipe bridges. Case studies of pipe crossings based on recent District capital projects are included in the technical paper. In addition to making his technical presentation, Curt will be attending the other technical presentations about the design, construction, and operation of buried and aerial pipeline crossings. This specific conference was not included in the 1995 - 96 budget. There are sufficient funds in the Infrastructure Division's Technical Training, Conference, and Meetings account to cover the cost of attendance at this conference. RECOMMENDATION: Authorize attendance of Curtis W. Swanson, Principal Engineer in the Infrastructure Division, to attend the ASCE Pipeline Crossings Specialty Conference on June 1 6 through 19, 1996, in Burlington, Vermont, at a cost of $1,500. REVIEWED AND RECOMMENDED FOR BOARD ACTION ;Yffj 1302A-7/91 JSM RAB H:\PP\CNFERENC.CW5 PAGE 1 OF 3 BOARD MEETING OF May 16, 1996 NO. 3. CONSENT CALENDAR f. SUBJECT DATE May 2, 2996 TYPE OF ACTION AUTHORIZATION TO HIRE SEASONAL EMPLOYEES HUMAN RESOURCES SUBMITTED BY INITIATING DEPT./DIV. Cathr n Freitas Human Resources Mana er Administrative/Human Resources ISSUE: District staff has assessed its needs for seasonal employees in 1 996. BACKGROUND: Each year, the District hires students during the summer months for vacation relief, cleanup, and special projects; and during the school year or semester breaks for additional assistance. Authorization was given for twenty-nine student positions last year. Approval is requested for thirty-nine seasonal positions in Fiscal Year 1996 - 1997. It is recommended that the hourly rates for seasonal employees remain the same as the last six years: Student Positions Proposed Salary* Clerical, Laborer (No experience necessary) Technical (Drafting) Professional (Chemist, Engineer) $ 7.50 $ 9.00 $10.00 * For every year a student returns, add $1.00 per hour to a maximum of three additional summers: For example, a student laborer who has worked here for the past two summers would receive $9.50 per hour this summer. The extra dollar would recognize experience and serve as an incentive for returning students. The approximate cost of this action will be $231,485 from departmental 0 & M budgets. A summary of the requests for seasonal employees is attached. Department Managers will be prepared to answer any questions regarding the following requests: Administrative The Administrative Department is requesting three and one-half summer student positions in 1996- 1997 which is the same number of positions as last year. The full positions are located in Materials Control for inventory and vacation relief; REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~ 1302A-7/91 CRF SUBJECT POSITION PAPER AUTHORIZATION TO HIRE SEASONAL EMPLOYEES PAGE DATE 3 OF 3 May 2, 1996 Building Maintenance for vacation relief and general maintenance; and in Communication Services for technical support. The one-half position is a Safety Assistant which will be shared with the Plant Operations Department for work on various safety-related projects. Collection System Ooerations The C.S.O. Department is requesting thirteen summer student positionsnten laborers and three clericals. This is six more laborer positions than last year's request. The six additional laborer positions will work on field crews to supplement staffing during vacation periods and to expand the number of construction crews for repair work in easements. Plant Operations The Plant Operations Department would like authorization for an additional four Building and Grounds laborer positions over last year which makes their total request equal eighteen and one-half students. These additional four summer student positions will provide coverage for the two vacant regular positions in Building and Grounds and will aid in the Aeration and Nitrification Tank Project, do seasonal maintenance and post UV project clean-up. The Plant is requesting two relief positions in the Laboratory, a shared Safety Assistant with the Administrative Department, one drafter, twelve Buildings and Grounds laborers, two laborers in the Pumping Stations, and one engineering student. Engineering The Engineering Department requests authorization to hire two summer engineering interns, as they did last year. One intern will be assigned to the major Equipment Replacement Study, and the other to the Treatment Plant Capacity Analysis. Both interns will work for the Planning Division. The Secretary of the District The Secretary of the District is requesting one student to assist with records management and one student for the Clerical Support Section to help with large projects, switchboard backup and vacation relief. This is the same number of positions requested as last year. RECOMMENDATION: Authorize the hiring of 39 students for seasonal employment which is ten students more than last year. 1302B-7/91 III "C it) c: Ln :c: en .2 ... en.~ ('t) :J ~ III < ~ III ~.~ L!) en.~ ('t) ~ III o l:L. ~ tn ~ Z w c :> ~ tn a: o u.. r-.tn en~ entn ~w .:> cod enw en a: ~...J < ~ z w :E ~ a: < l:L. W C ~ Z w :E ::J: CJ < ~ < ... c: Q) E ... .. co Co Q) C o o M ~ -0 o o ~ ~ -0 o Ln o ~ -0 o o o ~ -0 o it) en -0 o o en -0 o Ln CIO -0 g Ln r-. ..... -0 N Q) > .+:; co .. ... .!Q .S E "'0 <( r-. ('t) ..... ..... ..... ..... ..... o CJ) u Ln V N L!) 00 N ..... ..... ..... ..... ('t) q- Ln r-. (Jl c o .+:; co .. Q) a. o ... c co a: N ..... ..... C) c ".: Q) Q) .S C) c w en N N en ('t) N N ..... ..... Ln o ..... 00 o N ... u '': ... (Jl o Q) ..r::. ... - o > .. co ... Q) .. u Q) CJ) co ... o ~ ... u ".: ... .!Q o ![ u a: w ~ ~ :l '" 1i: ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 3 BOARD MEETING OF May 16, 1996 NO. 4. HEARINGS a. SUBJECT CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1996-97 CAPITAL IMPROVEMENT BUDGET (CIB)/DRAFT 1996 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1996 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1996-97 DISTRICT BUDGET DATE May 9, 1996 TYPE OF ACTION CONDUCT PUBLIC HEARING, APPROVE CIB/CIP SUBMITTED BY John J. Mercurio, Administrative Analyst INITIATING DEPT./DIV. Engineering Department/Planning Division ISSUE: The Board of Directors has established May 16, 1996, as the date for a public hearing on the draft Fiscal Year 1996-97 CIB/1996 Ten-Year CIP in conjunction with the Board's consideration of the Sewer Service Charge rate for 1996-97. Separate Board approval of the CIP and the CIB for inclusion in the 1996-97 District Budget is requested. BACKGROUND: The CIP provides the basis for project prioritizing and scheduling, District staffing, and long-range financial planning. The CIP also serves as the framework for rate decisions. The draft 1996 CIP covers the ten-year period from 1996-97 through 2005-06. The draft plan includes expenditures totaling $196 million (1996 dollars) over ten years. The CIB provides a detailed presentation of the schedules and cost estimates for projects proposed for the first year of the ten-year planning period. It also provides for funding authorization from the Sewer Construction Fund to the Treatment Plant, Collection System, General Improvements and Recycled Water Programs. A review draft CIB/CIP was submitted to the Board of Directors on March 21,. 1996. A Board Workshop to discuss the review draft was held on April 2, 1996. It is appropriate for the Board to receive comments from the public prior to considering approval of the CIB/CIP. May 16, 1996, was established by the Board as the date for a public hearing to receive these comments, and appropriate notices have been posted and published. CaDital Budaet Authorization Adoption of the CIB with the 1996-97 District Budget will authorize an additional $29,462,000 from the Sewer Construction Fund for planning, design, and construction of capital improvement projects in the Treatment Plant, Collection System, General Improvements and Recycled Water Programs. In addition to the new funding authorization, a carry-over of approximately $15,432,000 from Board authorizations in previous years is anticipated, resulting in a total Fiscal Year 1996-97 authorized funding level of $44,894,000. The distribution of the funding authorization to the four capital improvement programs is shown on Attachment 1. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1302A-7/91 JJM lIt$ DJC RAB INITIATING DEPT./DIV. SUBJECT CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1996-97 CAPITAL IMPROVEMENT BUDGET (CIB)/DRAFT 1996 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1996 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1996-97 DISTRICT BUDGET POSITION PAPER PAGE DATE 2 OF 3 May 9, 1996 Ten-Year CaDital Plan In order to accommodate the cash-flow needs resulting from the timing of required expenditures versus the receipt of revenues, the Sewer Construction Fund is managed to obtain a prudent reserve of 75 percent of the following year's anticipated project expenditures plus 100 percent of debt retirement service at the end of each fiscal year (June 30). The draft 1996 CIP includes $60.2 million (1996 dollars) for Treatment Plant projects (31 % of total expenditures), $115.6 million for Collection System projects (59% of total expenditures) and $6.2 million for General Improvements projects (3% of total expenditures). The draft 1996 CIP includes a Recycled Water Program for the first time. Previously, Recycled Water projects were included in the Treatment Plant Program. This program will require $13.8 million, comprising 7 percent of the District's capital improvements over the next ten years. The District's practice of allocating a portion of the annual Sewer Service Charge for capital facilities upgrade and replacement was first instituted in 1992-93 at $5 per Residential Unit Equivalent (RUE). This component was increased to $25/RUE in 1993-94, to $28/RUE in 1994- 95, and to $31/RUE in FY 1995-96 to cover debt service for the Cogeneration Project. Staff recommends that the $31/RUE component be continued without an adjustment in FY 1996-97. Staff has evaluated the CIB/CIP and concluded that they are exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 17.3, since they are planning studies. Board of Directors' approval of the budget and plan will constitute a finding that these documents are exempt from CEQA. RECOMMENDATION: Conduct a public hearing to receive comments on the CIB/CIP. Approve the draft 1996 CIP. Approve the CIB for inclusion in the 1996-97 District Budget. 1302B-7/91 ATTACHMENT 1 Page 3 of 3 CAPITAL IMPROVEMENT BUDGET SUMMARY FY 1996-97 Additional Estimated Authorization Total Program Carry Over Requested Authorization Treatment Plant $ 8,435,000 $ 6,454,000 $14,889,000 Collection System 3,811,000 22,080,000 25,891,000 General Improvements 1 ,443,000 65,000 1,508,000 Recycled Water 1,743,000 863,000 2,606,000 Total FY 1996-97 $15,432,000 $29,462,000 $44,894,000 Central Contra Costa Sanitary District 1996 Ten-Year Capital Improvement Plan Program 10-year Expenditures - Treatment Plant......................$60.2 million - Collection System..................115.6 million - Gen.llmprovements...................6.2 million - Recycled Water.........................13.8 million Total: $ 195.8 million JM2-05/16/96 SEWER CONSTRUCTION FUND REVENUES AND EXPENDITURES A summary of projected FY 1996-97 Capital Improvement Program revenue and expenditures is presented below: Revenues Facilities Capacity Fees Pumped Zone Fees Annexation Charges Interest Ad Valorem Taxes Sewer Service Charges Reimbursements from Other Agencies Water Districts City of Concord Caltrans Transfer from Running Expense Bond/COP Sale Proceeds Miscellaneous Income Total Revenues: $3,623,000 22,000 140,000 2,590,000 5,411,000 4,426,000 o 4,211,000 o o o 562.000 20,985,000 1< Expenditures Treatment Plant Program Collection System Program General Improvement Program Recycled Water Program Debt Issuance/Retirement Total Expenditures 10,197,000 13,292,000 1,187,000 1,948,000 2.224.000 ~8,848,000 t< A summary of Sewer Construction Fund (SCF) status is presented below: Projected Beginning Balance (7/1/96) I 48,349,000 I< Projected Revenues 20,985,000 Proiected Expenditures (28.848.000) Projected SCF Balance (6/30/97) I 40,526,000 ]< Proiected Outstanding Debt (6/30/97) (24.722.000) Net SCF Balance (6/30/97) I $15,804,000 l< Specific information regarding the revenue and expenditure categories referenced above are included in the 1996 Capital Improvement Plan. 6 Central Contra Costa Sanitary District 1996-97 Capital Improvement Budget Key Project Emphasis Project Estimated 1996-97 Expenditures o OrindalMoraga Pumping Stations Wet Weather Diesel-Driven Pumps $ 2,265,000 o Primary Structures Renovation $ 1,808,000 o Disinfection System Improvements (UV) $ 1,788,000 o Recycled Water-Treatment Plant & Distribution Facilities $ 1,661,000 o Overhill Road Sewer Improvements $ 1,643,000 o Martinez Eastside Trunk Sewer $ 1,549,000 JM2-05/16/96 Central Contra Costa Sanitary District 1996-97 Capital Improvement Budget Key Project Emphasis (cant'd) Project Estimated 1996-97 Expenditures o Outfall Improvements $ 1,525,000 o Pleasant Hill Relief Interceptor $ 1,384,000 o Moraga Way/Glorietta Boulevard Trunk Sewers $ 1,258,000 o Lakewood Subbasin Renovation $ 763,000 Subtotal: $ 15,644,000 59% o All Other Projects 10,980,000 41% 1996-97 Total: $ 26,624,000 100% JM2-oS/16/96 f"- 0) I CD 0) 0) woo- > u. > a: c( ~ ~ ::> en I- w C) o ::> m I- z w ~ w > o a: 0- ~ ...J c( t- - 0- c( o = c:: 0 0 0 0 .0 0 0- 0 0 0 0 0 .... - CO 0 0 ~ 0 0 CO N .. .. .. .. .. .... o- m ..- 00 <0 ~ o .. 1-0 00 m 0 0 m .r:. 00 00 to <0 00 .... .. .. .. .. .. ::J ~ to .... 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DATE SUBJECT CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1996-1997 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1996-1997 SEWER SERVICE CHARGE RATE AND TO ADD AN $86 SEWER SERVICE CHARGE INCREMENT FOR CUSTOMERS SERVED BY LAWRENCE ROAD PUMP STATION AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION INITIATING DEPT./DIV. Administrative/Finance & Accounting May 10,1996 TYPE OF ACTION CONDUCT PUBLIC HEARING SUBMITTED BY Debbie Ratcliff, Controller ISSUE: The District Codes and State law require holding Public Hearings for the establishment of the 1996-1997 Sewer Service Charge rates, and on placing the Sewer Service Charges on the County tax roll for collection. BACKGROUND: The 1996-1997 Operations and Maintenance (O&M) Budget was submitted for review at a May 1, 1996 Board Workshop. Staff received guidance from the Board to calculate the budget revenue on the basis of holding the Sewer Service Charge constant at the current rate of $188 for the 1996-1997 Budget, allocating $157 to fund O&M expenses, and $31 to the Sewer Construction Fund as the capital component of the Sewer Service Charge. Several changes are included in the proposed 1996-1997 budget: . City of Concord revenue decreased by $50,700 due to the removal of Stormwater Program expenses as Concord will be billed directly. . Medical, dental, and vision benefit expenses have increased based on more accurate rate quotes. Attachments I through IV have been revised to reflect the changes. The Board is asked to consider an increase to the Sewer Service Charge of $0.038 per hundred cubic feet for commercial properties to partially fund the Commercial Pollution Prevention Program. This incremental charge was implemented last year. Additionally, the Board is asked to consider an incremental rate of $14.60 on the Sewer Service Charge for customers served by West Branch Pump Station which was also implemented last year. The Board will further consider an incremental rate of $86 on the Sewer Service Charge for customers served by Lawrence Road Pump Station. The District has initiated annexation proceedings for properties in the Lawrence/Leema Road Specific Plan, Phase 1 area. Service to this area will require a pumping station. The developer's current schedule calls for sewer facilities for this area to be built during the summer and fall of 1996, with connections to follow soon REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 1302A-7191 DR PM SUBJECT CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1996-1997 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1996-1997 SEWER SERVICE CHARGE RATE AND TO ADD AN $86 SEWER SERVICE CHARGE INCREMENT FOR CUSTOMERS SERVED BY LAWRENCE ROAD PUMP STATION AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION POSITION PAPER PAGE 2 DATE OF 18 May 10,1996 thereafter, possibly during fiscal year 1996-1997. According to District policy, it is appropriate that property owners who benefit from a new pumping station bear its operation and maintenance costs. Staff has estimated the annual unit cost for operation and maintenance of the proposed pumping station, based on recent costs for similar District pumping stations. It is recommended that the incremental Sewer Service Charge for properties connected to the Lawrence Road Pumping Station for 1996-1997 be established at $ 86/RUE. During 1996-1997, these charges would be collected only at the permit counter as connection permits are issued, not on the tax roll. Notice of the May 16, 1996 Public Hearings to consider changes to the current schedule of Sewer Service Charge rates for the 1996-1997 fiscal year, and collection of the 1996-1997 Sewer Service Charges on the County tax roll was duly given. It is recommended that two separate hearings be held to consider the matters described. Hearina to receive Dublic comment on the 1996-1997 ODe rations and Maintenance (O&M) Budaet and Self-Insurance Fund Budaet. and for the establishment of the 1996-1997 Sewer Service Charae Rates: The 1996-1997 O&M Budget and Self-Insurance Fund Budget were submitted to the Board of Directors for initial review at a May 1, 1996 Board Workshop and are scheduled for approval at the May 16, 1996 Board Meeting. Upon approval of the 1996-1997 O&M Budget and Self-Insurance Fund Budget and determination of an adequate fund balance, the Board must establish the 1996-1 997 Sewer Service Charge rates. Hearina to consider collection of the 1996-1997 Sewer Service Charaes on the County tax roll: The law requires that a Public Hearing be held each year before the Sewer Service Charge can be placed on the County tax roll. The Sewer Service Charge has been collected on the County tax roll since inception of the service charge in 1976. Collection on the tax roll provides the most economical and efficient means for the District to collect the charges for the 98,000 or so accounts. Effective with the 1982-1983 fiscal year, Contra Costa County imposed a fee for collecting the Sewer Service Charge on the tax roll. The County fee, which approximates $80,500 annually, is still more economical than the alternative of direct billing by the District. RECOMMENDATION: Conduct two separate Public Hearings and upon their respective conclusions, take the following actions, if considered appropriate: . Approve the 1996-1997 Operations and Maintenance Budget and Self-Insurance Fund Budget. 1302B-7/91 SUBJECT CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1996-1997 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1996-1997 SEWER SERVICE CHARGE RATE AND TO ADD AN $86 SEWER SERVICE CHARGE INCREMENT FOR CUSTOMERS SERVED BY LAWRENCE ROAD PUMP STATION AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION POS.ITION PAPER PAGE DATE 3 OF 18 May 10, 1996 . Approve an ordinance establishing the following Sewer Service Charge rates: - 1 996-1 997 Sewer Service Charge rate schedule which is based on a residential rate of $188 - An additional charge of $86 for customers served by Lawrence Road Pump Station - An additional charge of $14.60 for customers serviced by West Branch Pump Station - An increase of $0.038 per 100 cubic feet of water consumption to partially fund the Commercial Pollution Prevention Program . Approve a resolution authorizing collection of the 1996-1997 Sewer Service Charges on the County tax roll. ADS/PosPaper# 2/0&MSelf. pp 1302B-7/91 .... c: Q) E .c (.) co .... .... < .... ..... ocnO') -wO') a:>~ ....a:cb ~WO') CCl)O') >~~ a:c:E: c:(z~ ...._:) z-O c:( _1:1: Cl)CI):E: c:(~.... ....Z~ Cl)wO') oQ.,O') 0><'7 Wo c:( -0') I:I:CI)O') ....w~ z::)CI) oZa: o~c:( ..JWW c:(a:> 1:I::::l!..J .... _'lll c:( z-o WOcn o - u. gj ...01 ~m ~~ ~"2! '7~ &.~ ... ~ ~ iiil ' ;:, 04-.... 8:~ ... 04- 8:iii ...;:, . .... 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AN ORDINANCE ESTABLISHING THE SEWER SERVICE CHARGES TO BE BILLED BY THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO ALL SERVED PROPERTIES FOR 1996-1997 BE IT ORDAINED by the Board of Directors of the Central Contra Costa Sanitary District as follows: The District has previously developed and instituted a Sewer Service Charge Program for services and facilities furnished by the District to finance yearly operations and maintenance of the District; and The District has reviewed the present 1995-1 996 Sewer Service Charge rate schedule and has determined that the Residential Sewer Service Charge rate should remain unchanged and the non-residential Sewer Service Charge rates should be increased by $0.038 per 100 cubic feet of water consum,ption for the 1996-1997 fiscal year to partially fund the Commercial Pollution Prevention Program. In addition, it was determined that living units served by the West Branch Pumping Station be required to pay an additional $14.60 for 1996-1997, and living units served by the Lawrence-Leema Road Pumping Station be required to pay an additional $ 86 for 1996-1997. The Board of Directors finds that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15273 (a) (1), (3) and (4) of the State CEOA Guidelines. The 1996-1997 rates for Sewer Service Charges for users of the District system for the fiscal year beginning July 1, 1996, and continuing thereafter until further action of the Board of Directors, shall be as follows: Residential Billine Unit 1996-1997 Rates Single Family Dwellings Living Unit $188.00 per year Mobile Home Living Unit $188.00 per year Townhouses Living Unit $188.00 per year Condominium Units Living Unit $188.00 per year Multi-Family Units Living Unit $188.00 per year INFRA-H:\DESlGN\KENDRlCK\SSC\SEWCHRGS.ORO Residential Living Units served Living Unit $202.60 per year by West Branch Pumping Station Residential Living Units served Living Unit $274.00 per year by Lawrence-Leema Road Pumping Station Commercial Billino Unit 1996-1997 Rates Bakeries 1 00 cubic feet $4.806 Markets with garbage disposals 1 00 cubic feet $3.626 Mortuaries 100 cubic feet $3.426 Restaurants 1 00 cubic feet $3.566 All Others 1 00 cubic feet $1.736 Minimum Charge Account $196.00 per year Industrial Loading Volume Million gallons $958.00 BOD 1 000 pounds $400.00 SS 1 000 pounds $286.00 Demand Million gallons per $115,159.00 day Minimum Charge Account $196.00 per year Institutional Churches 1 00 cubic feet $1 .736 Schools. 1 00 cubic feet $1.736 Fraternal & Service 100 cubic feet $1.736 Organizations Local & State Institutions 1 00 cubic feet $1.736 Other Tax Exempt (Except 100 cubic feet $1 .736 Federal) Federal Institutions 100 cubic feet $1.736 Utilities with Special Tax 1 00 cubic feet $1.736 Status INFRA-H:\DESlGN\KENORICK\SSC\SEWCHRGS.ORO Independent Living Facilities, Rest Homes, & Convalescent Hospitals Minimum Charge 100 cubic feet $1. 736 Account $196.00 per year This ordinance shall be published once in the Contra Costa Times, a newspaper of general circulation, and circulated within the Central Contra Costa Sanitary District, and shall be effective July 1, 1996. PASSED AND ADOPTED this 16th day of May 1996, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel INFRA-H:\DESlGN\KENDRlCK\SSC\SEWCHRGS.ORD RESOLUTION NO. A RESOLUTION DIRECTING THAT THE 1996-1997 SEWER SERVICES CHARGES BE COLLECTED ON THE COUNTY TAX ROLL WHEREAS, the District has previously developed and instituted a Sewer Service Charge Program for services and facilities furnished by the District to finance yearly Operations and Maintenance of the District; and WHEREAS, the Sewer Service Charge is collected through a direct charge to the users; and WHEREAS, the District Code provides that the District may elect to collect current and delinquent charges on the tax rolls as provided by Sections 5470 and following of the Health & Safety Code; and WHEREAS, it is considered to be economical and efficient to continue the existing practice and collect the Sewer Service Charges for the 1996-1997 fiscal year on the County tax roll; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central Contra Costa Sanitary District, that the 1996-1997 Sewer Service Charges are to be collected on the County of Contra Costa tax roll. INFRA-H:\DESIGN\KENORICK\SSC\SEWCHRGS.RES Resolution No. 96- Page 2 PASSED AND ADOPTED this 16th day of May 1996, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel INFRA-H:\DESlGN\KENDRlCK\SSC\SEWCHRGS.RES Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF May 16, 1996 NO. 7. ENGINEERING a. SUBJECT ESTABLISH JUNE 20, 1996, AS THE DATE FOR A PUBLIC HEARING TO CONSIDER AMENDMENTS TO TITLE I, GENERAL PROVISIONS; TITLE 5, PERMITS AND LICENSES; TITLE 9, SEWERS; AND TITLE 10, SOURCE CONTROL (PRETREATMENT) OF THE DISTRICT CODE DATE Ma 14, 1996 TYPE OF ACTION SET HEARING DATE SUBMITTED BY Jay S. McCoy Infrastructure Division Mana er INITIATING DEPT./DIV. Engineering Department/ Infrastructure Division ISSUE: Changes to the District Code require the adoption of an ordinance preceded by a hearing before the Board. BACKGROUND: The District Code is the compilation of the ordinances of the District. From time to time, changes are made to the Code that reflect new laws, modified responsibilities, improvements/clarifications to procedures, simplification of work flow, and Code clarifications. The changes that are currently being proposed are for the most part in the latter three categories: improve, clarify, and simplify. The changes have been accumulated over a number of years and are shown in detail in a draft document which will be provided to the members of the Board under separate cover. A summary of the most noteworthy changes follows. Staff will provide more information to the Board on proposed changes at the Board meeting. · The enforcement and penalty provisions of Title I have been changed to clarify existing requirements and to strengthen the District's position when dealing with violations of rules and regulations. · The provisions contained in Title I concerning Board consideration of staff decisions have been expanded to clarify the matters subject to Board consideration and the procedures relative to hearings. · The types of permits issued for sewer work have been decreased to two and have been titled Contractor's Permit and Property Owner's Permit for clarity purposes. · Provisions regarding requirements for obtaining sewer permits, responsibilities of permit holders, the types of actions relative to permits that constitute violations of the Code, and enforcement concerning such violations have been clarified and added. · The requirement of furnishing a cash deposit to obtain a sewer permit has been deleted to eliminate any conflict between that requirement and that of the Contractors State License Board regarding posting of bonds. JSM RAB KLA REVIEWED AND RECOMMENDED FOR BOARD ACTION jf) KIIJ- 1302A-7/91 ESTABLISH JUNE 20, 1996, AS THE DATE FOR A PUBLIC HEARING TO CONSIDER AMENDMENTS TO TITLE I, GENERAL PROVISIONS; TITLE 5, PERMITS AND LICENSES; TITLE 9, SEWERS; AND TITLE 10, SOURCE CONTROL (PRETREATMENT) OF THE DISTRICT CODE SUBJECT PAGE DATE 2 OF 2 May 10, 1996 · The requirements related to Sewer Improvement Agreements have been modified to eliminate the requirement to furnish security for private sewer facilities and to clarify the forms of acceptable securities. · The requirement in Title 9 to install backwater devices has been modified to clarify when such devices are required. · Various changes have been made to the rebate provisions of Title 9 to streamline and simplify procedures relative to rebate sewers. · The requirements in Title 9 related to abandonment of sewers have been clarified regarding parties responsible for the abandonment. No action is requested by the Board at this time. The proposed changes are offered only for consideration by the Board. Notification of the changes will be published, and the proposed changes will be on file for thirty (30) days prior to the Board meeting on June 20, 1996, at which time staff will recommend approval of the changes. RECOMMENDATION: Establish June 20, 1996, as the date for a public hearing to consider amendments to Title 1, Title 5, Title 9, and Title 10 of the District Code. 13028-7/91 AMENDMENTS WHICH IMPROVEI CLARIFY PROCEDURES · New Section 1.08.030, Enforcement procedures, penalties, and remedies cumulative, has been added to clarify the cumulative nature of various enforcement procedures of the Code. · Section 1.08.040, Enforcement - Disconnection of user of sewer system -- Notice and hearing, has been modified to state that prior to disconnection, the Board must provide notice and conduct a hearing, except in cases of emergency, where immediate disconnection is allowed. · Section 1.08.090, Additional remedies for violation, has been added to provide for the collection of costs for corrections of violations. · Section 1.12.020, Method of service, has been modified and Section 1.12.035, When service by facsimile is complete, has been added to provide for the use of facsimiles in serving of notices. AMENDMENTS WHICH IMPROVE! CLARIFY PROCEDURES · Section 5.04.010, Permits required for sewer w9rk, has been modified to specify two types of sewer permits: Contractor's Permit and Homeowner's Permit. The section also specifies restrictions on issuance of permits and requirements for contractors who perform work in the District. · Section 5.04.020, Failure to obtain permit, has been added to set forth the enforcement mechanisms that the District may utilize against a person who fails to obtain a permit. · Section 5.04.025, Permit form and agreement, has been renumbered and expanded to specify who is to sign permits and what are the obligations of the permittee. · Section 5.04.080, Substitution of contractors, has been added to provide for an owner terminating the work of one contractor and finishing the work with another contractor. AMENDMENTS WHICH IMPROVEI CLARIFY PROCEDURES · Section 5.08.020, State excavation permit required, has been added to require contractors to obtain and maintain a Trench and/or Excavation Permit issued by Cal OSHA. · Section 5.08.030, District ownership of security, has been added to establish the District's rights to retain unclaimed securities from inactive contractors. · New Chapter 5.10, Permit Enforcement Provisions and Remedies, has been added and supersedes Sections 5.08.050, 060, 070, 080, and 120, dealing with forfeitures of deposits and correction of work. · Section 5.16.030, Security form, has been modified to require securities to be in the form of a bond written by a surety for those projects where the cost of construction is more than $50,000. · Section 5.16.090, Reduction of security, has been modified to provide for reduction of the amount of the security during the progress of the work. AMENDMENTS WHICH IMPROVEI CLARIFY PROCEDURES · Section 9.12.210, Adjustment of rebate charges and maximum recoveries, has been expanded to state that for the purpose of receiving rebates, the useful life of a sewer is 50 years. · Section 10.16.060, Suspension or termination of service, has been modified to make the termination of wastewater service provisions consistent with other sections of the Code. AMENDMENTS WHICH SIMPLIFY DISTRICT WORK FLOW · Section 1.08.080, Penalties for delinquent payments, has been modified to provide for the establishment of delinquent charges by the General Manager-Chief Engineer, in addition to those established by the Board. · Throughout Chapter 5.08, the requirement for an applicant for a sewer permit furnishing a cash deposit has been deleted to eliminate any conflict with the California Contractors License Law and to streamline Di.strict efforts relative to permits. · Section 5.16.010, Requirement for agreement and secu rity, has been expanded to state that owners installing private sewer mains serving more than one building or structure must sign an Owner's Sewer Improvement Agreement but need not furnish security for the work. · Section 5.16.080, Actions against security, has been modified by giving the authority to the General Manager-Chief Engineer to declare a forfeiture of security related to an owner's sewer improvement agreement. AMENDMENTS WHICH SIMPLIFY DISTRICT WORK FLOW . Section 9.12.060, Rebate charges, has been expanded to . include a listing of those costs which can be included in the calculation of a rebate charge. . Section 9.12.200, Funds and accounts, has been modified to eliminate the annual audit of rebate accounts and, instead, require an annual review of rebate accounts. AMENDMENTS WHICH CLARIFY THE CODE · Section 1 .08.010, Notice of violation, has. been modified to clarify that the violation of any District requirement may result in a notice requiring correction of the violation. · Section 1.08.020, Right to enter on private property, has been expanded to state that by signing certain documents a person consents to the entry onto private property by District employees · Section 1.08.100, Responsible parties, has been added to explain who may be considered to be responsible parties for compliance with the provisions of the Code. · Chapter 1. 16 has been modified and expanded upon to clarify procedures governing Board consideration of staff decisions, including making it clear that a request for Board consideration of a staff decision does not suspend the staff decision at issue. · Section 5..04.015, Emperly licensed contractor, has been added to specify the contractor classifications that may do work in the District. AMENDMENTS WHICH CLARIFY THE CODE . Section 5.04.030, 1ns.pection, has been expanded to make it easier to understand the obligations of contractors. . Section 5.04.070, Permits not transferrable, has been expanded to clarify the requirement that work be performed by the contractor that obtained the permit. . Section 9.08.040, Unlawful connection, has been modified to clarify the existing requirement of the installation of a backwater protective device when any work is done on a private side sewer. . Section 9.08.050, Tapping into District sewer, has been added to provide that only the District or District- permitted contractors may tap connections into District sewers. . Section 9.20.040, Responsible parties, has been modified to make it clear which parties are responsible for abandonment of sewers.