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Home My WebLink AboutAGENDA BACKUP 03-07-96 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF March 7, 1996 NO. QUITCLAIM SEWER EASEMENT TO JAMAL MOGADAM, JOB 4845, LA FA VETTE AREA 3. CONSENT C LENDAR e. DATE March 1, 1 996 TYPE OF ACTION SUBJECT APPROVE QUITCLAIM OF SEWER EASEMENT SUBMITTED BY Dennis Hall Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Infrastructure Division ISSUE: Jamal Mogadam, the owner of Parcels A and B of that Parcel Map filed January 22, 1992, in Book 157, page 18, has requested that the District quitclaim a District easement within his property. BACKGROUND: The subject easement was dedicated at no cost to this District when the parcel map was filed in 1992. It was subsequently determined that the proposed sewer would not be extended, and the easement could, therefore, be eliminated. Both parcels (A and B) will be sewered by private 4-inch sewer lines. The property owner has paid the District's quitclaim processing fee. The easement is not needed for District purposes and may now be quitclaimed. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in land-use limitations. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEQA. RECOMMENDATION: Approve Quitclaim Deed to Jamal Mogadam, Job' 4845, and authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed and authorize the Quitclaim to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON INITIATING DEPT.lDIV. ~lb nf) ~~ fMf 1302A-7/91 DH CWS JSM RAB PARCEL lA' QUITCLAIM 10' EASEMENT / /' ~~<;) N~" ,,0 /' ~\"~ / <;)~ /' PARCEL 'B' t:::::~A I""f 10'-/-.! \ I / I I I \ \ fREEV4P.~ 24 QUITCLAIM EASEMENT JOB 4845 LAFAYETTE AREA Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF March 7, 1 995 NO. 3. CONSENT CALENDAR f. APPROVE LICENSE AGREEMENT WITH THE CITY OF ORINDA FOR THE USE OF DISTRICT REAL PROPERTY AS PART OF A CITY MAINTAINED BICYCLE/PEDESTRIAN TRAIL DATE February 26, 1996 TYPE OF ACTION SUBJECT APPROVE LICENSE AGREEMENT SUBMt)~~i~ Baldi Engineering Assistant INITI,8T1NG DEPT.lpIV. t:ngineenng Department/ Infrastructure Division ISSUES: Board approval is required to execute a license agreement with the City of Orinda. BACKGROUND: The City of Orinda has developed plans to construct a bicycle/pedestrian trail to be located on the east side of Highway 24 from Moraga Way to St. Stephens Road. The project is scheduled for construction in the spring of 1996 and will consist of a paved 12-foot wide strip located almost entirely on Caltrans property. A portion of the trail (approximately 900 linear feet) is proposed to be constructed on a narrow strip of land owned by CCCSD. An agreement has been prepared which gives the City the right to use District property for trail purposes. The District currently maintains two force mains and an access road, all located within a 10- foot easement and the adjacent CCCSD fee strip. Existing sewers will not be impacted by the proposed work, and access to all structures will be maintained. The agreement provides for the City maintaining the proposed trail and bearing the expense of repairing the trail if the District damages the trail through efforts related to working on District facilities. This project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA) by the City of Orinda. A Categorical Exclusive Determination based on National Environmental Policy Act (NEPA) requirements was issued on March 13, 1995. RECOMMENDATION: Authorize approval of the Bicycle/Pedestrian Trail License Agreement with the City of Orinda. RE~EWEDANDRECOMMENDEDFORBOARDAcnON 1302A-7/91 DB CWS JSM RAB I)P; ~~ (/If)! INITIATING DEPT.lDIV. N 3'" 08' '-Io"E II 27" It' 513"E 59.b3' CCC5D FEE STRIP AfN 2b8-033-010 APN Zb8 -033-002 LOT 55 fIv VA APN 2~-033-003 LOT 5t:, ~\; ~~ J<: 756./8 L= /09.31./ SCALf: f"-:: /00 I ST. STEPHENS BICYCLE I PEDESTRIAN TRAIL EXHIBIT A ORINDA 2523-9/88 -_.---,.__..,-_._-~-~--'_._-----'-,._--_._.,---_.._---. Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF March 7, 1 996 NO. 3. CONSENT CALENDAR g. SUBJECT DATE February 27, 1996 AUTHORIZATION FOR P.A. 96-3 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall Associate Engineer INITIATING DEPT.lDIV. Engineering Departmentl Infrastructure Division PARCEL NO. 96-3 AREA OWNER/ADDRESS PARCEL NO. & ACREAGE REMARKS LEAD AGENCY Danville (78D5) Kent R. Molinaro 116 Smith Road Danville, CA 94526 196-050-009 (1.05 AC.) Existing house with a CCCSD failing septic system; must connect to the public sewer system. Project is exempt from CEOA RECOMMENDATION: Authorize P.A. 96-3 (Danville) to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. oar II~ ~1f? 1302A-7/91 DH JSM RAB y;;;;:'~ '-\:,".. ~, \~ fr - . ..\? '<, tffRlT A ~ '.~~.()- l'u""J;- 3~ ',~., "i "~~ < , ,., "',,PI,cC .~C, " fi~- ~/~ .:: ;lvfl DJ-\ ~ ~::. ;::,' J:~R, PEBB~t D' \lVY-'- 2( ~('-'/? r.7 ')>1 to}lE: ~ \ ~ \ IX \ fer, I RD ~ t, OlZ~O J :'.:~ '.;.:':t~if;!,H ~--,..s"",,.. '~':" C~ LJA ~ .'t- nO\..f'\,\\N." ~L..\ ' 4 P .A. 96-3 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF March 7, 1996 NO. 3. CONSENT CALENDAR h. SUBJECT DATE ADVISE THE BOARD OF THE CLOSE OUT OF THE SECONDARY CLARIFIER IMPROVEMENTS PROJECT (DP 20089) TYPE OF ACTION INFORMATIONAL SUBMITTED BY Munawar Husain, Associate Engineer INITIATING DEPT.lDIV. Engineering Department! ISSUE: All work has been completed on the Secondary Clarifier Improvements Project (DP 20089), and this project can now be closed out. BACKGROUND: The old fiberglass weirs in the eight (8) secondary clarifiers, which were inefficient and structurally inadequate, were replaced with steel weirs and supports. In addition, the scum removal system was improved through the addition of new scum pumps, controls, and piping. Twelve new return-activated sludge (RAS) pumps were installed in the RAS pits with variable frequency drive (VFD) controls. The completed work has resulted in increased hydraulic capacity and improved the performance of the secondary clarifier system. Details of the project are also included on pages TP-24 through TP-26 of the Fiscal Year 1994-95 Capital Improvement Budget. The construction contract was awarded to Kaweah Construction Company of Fresno, California, on May 20, 1993, by the District Board of Directors. The contractor was issued a Notice to Proceed on July 19, 1993. The contract completion date was July 18, 1995. The contract work was completed ahead of time, with the District taking beneficial occupancy of the new facilities on December 22, 1994. Kaweah Construction Company's original construction contract was for $3,139,000. There were 32 change orders issued on the project totalling $119,253 (approximately 3.8 percent of the original contract amount). The total contract amount paid to Kaweah Construction Company was $3,258,253. The total budget for the project was $4,792,000. The total completed project cost is $4,330,000. Staff is closing out the project account, which will result in $462,000 being returned to the Treatment Plant Program. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION MH RSK WEB RAB INITIATING DEPT.lDIV. JJ/}. ,~ Wf6 n pm) 1302A-7/91 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING OF March 7, 1996 NO. 3. CONSENT CALENDAR i. SUBJECT DATE ADVISE BOARD OF THE CLOSE OUT OF THE SLUDGE LIME STABILIZATION PROJECT (DP7098) TYPE OF ACTION INFORMATIONAL SUBMITTED BY Ronald S. Klimczak, Senior En ineer INITIATING DEPT.lDIV. Engineering Department! Plant En in rin ISSUE: All work has been completed on the Sludge Lime Stabilization Project (DP7098), and this project can now be closed out. BACKGROUND: The District depends on two multiple-hearth incinerators to reduce dewatered sludge to ash for landfill disposal. In the event of a failure of the incineration system, the dewatered sludge would need to be stabilized to reduce pathogens prior to landfill disposal in order to comply with state and federal regulations. The work completed under this project included construction of the lime-slurry system to stabilize the sludge, as well as a potassium-permanganate system to control sludge odors. The lime-slurry system consists of a trailer-mounted mixing tank (slaker) with four pumps and related piping and electrical work. The potassium-permanganate system consists of a new 10,OOO-gallon, fiberglass tank with four pumps and related piping and electrical work. If and when needed, both a lime-slurry solution and a potassium-permanganate solution would be pumped to the second floor of the Solids Conditioning Building for mixing and subsequent injection into the dewatered sludge lines. The stabilized, dewatered sludge would then be diverted to a truck-loading facility for transportation to an approved landfill site. For additional project information, please refer to the Fiscal Year 1994-95 Capital Improvement Budget, pages TP-31 to TP-32. The Board of Directors authorized award of the construction contract to Monterey Mechanical Company, Inc. of Oakland, California, on December 17, 1992. The contractor was issued a Notice to Proceed, effective February 1, 1993, with a required contract completion date of July 30, 1993. All work was substantially completed within the required contract period, although contractor-provided training and performance testing occurred in early August to accommodate District staff availability. REWEWEDAND RECOMMENDED FOR BOARD AcnON RSK WEB RAB INITIATING DEPT.lDIV. 1?l- f)fN 1302A-7/91 SUBJECT POSITION PAPER ADVISE BOARD OF THE CLOSE OUT OF THE SLUDGE LIME STABILIZATION PROJECT (DP7098) PAGE 2 OF 2 DATE March 1, 1996 Subsequent to the contractor completing the construction work, District staff proceeded with a full-scale performance test of the new facility. The purpose of conducting the performance test was to insure staff readiness to use the new system and to collect sludge sampling data for analysis to verify that appropriate regulatory requirements were met for land disposal. The time required to coordinate the protocol for testing with the United States Environmental Protection Agency, complete the performance test, and install beneficial system enhancements delayed completion of the final project evaluation report to late 1995. Monterey Mechanical Company's original construction contract was for $498,500. There were eight (8) change orders issued on the project totalling $20,178 (4 percent of contract value). The total contract amount paid to Monterey Mechanical Company was $518,678. The total budget for the project was $1,168,000. The total completed project cost is $1,093,000. Staff is closing out the project account, which will result in $75,000 being returned to the Treatment Plant Program. RECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. 1302B-7/91 Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF March 7, 1996 NO. 3. CONSENT CALENDAR j. DATE March 4, 1 996 SUBJECT REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL FOR WILLIAM MC EACHEN, ASSISTANT CONTROL SYSTEMS ENGINEER IN THE PLANT OPERATIONS DEPARTMENT TYPE OF ACTION PERSONNEL SU~ITTI;D ey.. . l:iartn williams Control Systems Engineer INITIATING DI;t'T./DIV. . t"lant uperatlons Department/Operations/ Process Control ISSUE: Payment of a registration differential requires approval by the Board of Directors. BACKGROUND: William McEachen is an assistant Control Systems Engineer in the Plant Operations Department. This classification does not require registration as a professional engineer. The Memorandum of Understanding (MOU) between the District and Central Contra Costa Sanitary District Employees' Association, Public Employees' Local No.1, provides for the payment of a registration differential for employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. William McEachen has provided evidence to his supervisor that he has passed the California Engineering Registration Examination and is now a registered Control Systems Engineer. Mr. McEachen has consistently demonstrated an ability to assist in the accomplishment of District activities requiring a professional level of skills and experience normally expected of a registered engineer. Mr. McEachen was notified of his successful completion of registration requirements in a letter dated February 9, 1996. The current MOU states: "Upon review and concurrence by the Department Manager, the recommendation shall be forwarded to the General Manager-Chief Engineer for his approval. If approved by the General Manager-Chief Engineer, the matter shall be presented to the Board of Directors for consideration. The Board of Directors shall consider each recommendation of the merit increase, and, if granted, it shall become initially effective on the date that the employee makes written application to the Board indicating receipt of notification of the registration and/or license and will continue while that employee occupies a position not requiring such registration and/or license." William McEachen applied for professional registration differential through his supervisor and the Department Manager on February 13, 1996. RECOMMENDATION: Grant William McEachen a one-step salary increase effective February 13, 1996, for professional registration differential provided for in the MOU. IN~~VDIV 1302A-7/91 ~A1K ECOMMENDED FOR BOARD ACTION GW JMK Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF BOARD MEETING OF March 7, 1996 NO. 3. CONSENT CALENDAR k. D~arch 4, 1996 SUBJECT AUTHORIZE ATTENDANCE OF ALAN R. GRIEB, ASSOCIATE ENGINEER, AT THE MARCH 17-20, 1996, WEF SPECIAL TV CONFERENCE ON DISINFECTING WASTEWATER FOR DISCHARGE AND REUSE IN PORTLAND, OREGON, AT A COST OF $1,300 TYPE OF ACTION AUTHORIZE ATTENDANCE SUBMITTED BY INITIATING DEPT./DIV. Alan R. Grieb Associate En ineer Plant Operations ISSUE: Approval by the Board of Directors is required for unbudgeted travel if the expense exceeds $500. BACKGROUND: This conference offers a number of papers devoted exclusively to ultraviolet disinfection systems. In addition, a tour is offered of the McMinnville Water Reclamation Facility Ultraviolet (UV) Disinfection Facility. This facility has two UV channels each with three UV lamp banks. The system is controlled by a programmable logic controller (PLC), is flow-paced, and has a CRT-based operator interface. These features make it very similar to the system being installed at Central Contra Costa Sanitary District. The information gained from this conference should assist the District in the completion, startup, and operation of its UV facility. Alan R. Grieb is the person responsible for programming and optimization of the District PLCs for control of its UV system. It would be beneficial to the District for him to attend this conference and tour the UV facility. Participation in this conference was not anticipated at the time the training budget was completed, but adequate funds are available in the budget. RECOMMENDATION: Authorize the attendance of Alan R. Grieb, Associate Engineer, at the March 17-20, 1996, WEF Disinfecting Wasterwater for Discharge and Reuse conference in Portland, Oregon, at a cost of $1,300. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATI,NG DEPT./DIV. j MtLL J Nvl~ 1302A-7/91 JMK Central Contra Costa Sanitary District BOARD OF DIRECTORS PAGE 1 OF 2 BOARD MEETING PI: 6 March 7, 199 NO. 7. ENGINEERING a. DATE March 1, 1996 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT WITH CAROLLO ENGINEERS FOR THE DESIGN OF ORINDA/MORAGA PUMPING STATIONS IMPROVEMENTS - PHASE 2, DISTRICT PROJECT NO. 4898 TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY INITIATING DEPT./DIV. Andrew J. Antkowiak, Assistant Engineer Engineering Dept./lnfrastructure Div. ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to execute professional services agreement amendments in amounts greater than $50,000. BACKGROUND: In 1993 the District retained Carollo Engineers (formerly known as John Carollo Engineers) for the design of the Orinda/Moraga Pumping Stations Improvements, Phase 2. The project entailed improving wet weather reliability at the Orinda Crossroads, Lower Orinda, and Moraga Pumping Stations. Major work elements included installation of new diesel engine - driven pumps and new emergency generators at Orinda Crossroads and Moraga, upgrading of controls, and seismic strengthening of the Moraga Pumping Station. During the design, the District obtained two "authority-to-construct" permits for the diesel engine- driven pumps from the Bay Area Air Quality Management District (BAAQMD). The ability to use diesel driven pumps for wet weather flows in lieu of electric pumps represented a significant cost savings to the District by eliminating the need for a large standby generator and associated facilities, and upgrading of the electrical system. The "authority-to-construct" permits did, however, contain stringent NOx emissions standards which limited the number of potential engine suppliers. , In June of 1995, the BAAQMD changed the regulations for the diesel engines. Under the new regulations, the diesel engines at the Orinda Crossroads and Moraga Pumping Stations would be exempt; i.e., no permit or emissions standards would be required. In addition, as of January 1996, one of the two engine suppliers has discontinued manufacturing the specified engine, leaving only one supplier that could meet the original "authority-to-construct" permit requirements. In response to the above developments, staff has requested an exemption from the BAAQMD for the new engines. The exemption will allow the District to use less expensive, smaller engines and eliminate the need for yearly monitoring reports. To take advantage of the exemption, the engines and associated support equipment need to be redesigned. Moreover, several other additional task items have been identified to address recent diesel engine and force main failures during wet weather events. These items include a new standby generator for Lower Orinda, rebuilding the existing diesel engine-driven pumps at Orinda Crossroads and Moraga, piping modifications at Orinda Crossroads and Moraga Pumping Stations to allow greater pumping flexibility, and force main modifications at Orinda Crossroads. ~ RE~EWEDANDRECOMMENDEDFORBOARDAcnON AJA TJP JSM RAB RJ- EN~ ROGER J. DOLAN INITIATING DEPTJDIV. w uf? 1302A-7/91 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT WITH CAROLLO ENGINEERS FOR THE DESIGN OF ORINDA/MORAGA PUMPING STATIONS IMPROVEMENTS - PHASE 2, DISTRICT PROJECT NO. 4898 i.:.llllll:llllli!:!j!IIIIII:II!. PAGE DATE 2 OF 2 March 1, 1996 Staff recommends that the above additional items, including bid assistance, be added to the Carollo Engineers Scope of Work. A cost reimbursement amendment has been negotiated with Carollo Engineers for $89,500, bringing the cost ceiling for the work to $364,200. The Orinda/Moraga Pumping Stations Improvements Project, D.P. 4898, is included in the 1995-96 Capital Improvements Budget on pages CS-94 through CS-99. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost reimbursement amendment with Carollo Engineers for $89,500, bringing the cost ceiling to $364,200. 13028-7/91 ------"-,.-.,., .~---._---,"-,,--.__.".._-~_._.._,~-.'...-.------,---,.'__"_'__""__"__'_".'''''''_'''__.__''~'H__''_'''''__...._______._w.__........._.____., ~ Central Contra Costa Sanitary District , BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF March 7, 1996 NO. 8. LEGAL/LITIGATION a. SUBJECT DATE DENY CLAIM FOR PROPERTY DAMAGE BY ITT February 26, 1996 HARTFORD INSURANCE ON BEHALF OF DIANE THIAS SIMPSON TYPE OF ACTION DENY CLAIM SUBMITTED BY Bonnie Allen, Risk Manager INITIATING DEPT./DIV. Administrative/Risk Management & Safety Issue: ITT Hartford Insurance has filed a claim for property damage on behalf of claimant Diane Thias Simpson. The claim arises out of a traffic accident involving a District vehicle. Claim denials require action by the Board of Directors. Backaround: The claim alleges that a District vehicle driven by a District employee struck the claimant's vehicle in an intersection at Mt. Diablo Boulevard, Lafayette on July 27, 1995. The claim is for vehicle damage in the amount of $8,097.73. A claim from Attorney Michael R. Simpson on behalf of Diane Thias Simpson presents claims for both personal injuries and property damage. It would appear that a claim for property damage is being presented from two sources. Aside from consideration of any merits of the claim, this confusion justifies denial by the Board of the claim by ITT Hartford Insurance for property damage. Recommendation: Deny the claim by ITT Hartford Insurance on behalf of Diane Thias Simpson for property damage of $8,097.73. Refer to staff for further action as required. INITIATING DEPT./DIV. PM RM&S/C:\ wpwin\legal\itthartf. pp SA al Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 1 BOARD MEETING OF March 7, 1996 NO. 8. LEGAL/LITIGATION b. SUBJECT DENY CLAIM FOR PERSONAL INJURIES BY DIANE THIAS SIMPSON DATE February 26, 1996 TYPE OF ACTION DENY CLAIM SUBMITTED BY Bonnie Allen, Risk Manager INITIATING DEPT./DIV. Administrative/Risk Management & Safety Issue: Diane Thias Simpson, through her attorney Michael R. Simpson, has filed a claim against the District for personal injuries and property damage. The claim arises out of a traffic accident involving a District vehicle. Claim denials require action by the Board of Directors. Backqround: The claim alleges that a District vehicle driven by a District employee, on July 27, 1995, struck Ms. Simpson's vehicle. The claim is for multiple internal and external physical injuries, medical expenses and loss of earning capacity. Other damages claimed include property damage to claimant's automobile in an amount exceeding $8,300.00. The amount of medical expenses and damages sought are unspecified. Recommendation: Deny the claim by Diane Thias Simpson for personal injuries. Refer to staff for further action as required. INITIATING DEPT./DIV. PM SA