HomeMy WebLinkAboutAGENDA BACKUP 01-09-97
~ Central Contra Costa Sanitary District
BOARD OF DIRECTORS
:::::::::IIII1II1I:iIIIIII:I:::: BOARD MEETlNG OF
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Page 1 of 6
NO.
CONSENT CALENDAR j.
DATE
January 3, 1997
TYPE OF ACTION
ADOPT RESOLUTION
SUBJECT
ADOPT A RESOLUTION DECLARING A SURPLUS IN THE IMPROVEMENT FUND OF THE LOCAL
IMPROVEMENT DISTRICT 56 (LID 56) LA CASA VIA/BRODIA WAY
SUBMITTED BY
Jay S. McCoy, Infrastructure Division Manager
INITIATING DEPTIDIV
Engineering Department/Infrastructure Division
ISSUE: There is currently a surplus of monies in the Local Improvement District 56 (LID 56) Improvement
Fund. The Board of Directors must adopt a resolution declaring a surplus in the Improvement Fund to enable
staff to return surplus monies to the LID participants.
BACKGROUND: Property owners in the La Casa Via/Brodia Way area of Walnut Creek petitioned the District
in 1986 to form a Local Improvement District for the purpose of financing and constructing a public sewer
system which would benefit their properties. The installation of the public sewer system was completed
and accepted in 1987.
Funds from the Assessment District improvement bonds, direct cash payments from property owners in the
LID boundaries, and earnings on retained funds provided $268,704 in revenues. The total cost
(expenditures) for this project, including a construction contract amount of $167,975, all District expenses,
outside engineering, bond counsel, underwriter expense, and bond reserve was $247,716. The difference
in revenues and expenditures was a surplus of $20,988 as of February 1988. Interest of $17,037 has
accrued on this surplus balance, and subsequent equalization payments in the amount of $22,712 were
received as a result of subdivisions of parcels where the owners of the new parcels were required to
reimburse the assessment district on a prorata basis. The total surplus as of December 1996 is $60,737.
A summary of revenues, expenditures, and interest accrued is shown in Exhibit A (attached). The total
surplus will be prorated among the LID participants in accordance with each participant's original
assessment, taking into consideration new parcels that were created by subdivisions of the original parcels
in UD 56. The prorated amounts will be applied to reduce the parcel owners' debt, except for those owners
who paid their original assessments in full (Assessments Nos. 1 and 6).
RECOMMENDATION: Adopt a resolution declaring surplus in the Improvement Fund for La Casa Via/Brodia
Way Sewer Project, UD 56.
AM)
BOARD ACTION
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H:\PP\L1D56.JSM
9116/96
EXHIBIT II A"
Page 2 of 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
LOCAL IMPROVEMENT DISTRICT NO. 56
Statement of Revenues and Expenditures through February 15, 1988
and Subsequent Equalization P-ayments and Interest Accrual through December 1996
REVENUES:
Sale of Bonds $242,069
Direct Payments from Property Owners 24,300
Earnings (on retained funds in account) 2.335
TOTAL REVENUE $268.704
EXPENDITURES:
District Plan Review & Construction Services
Plan review $ 8,092
Inspection 12,085
Soils testing 1,679
Construction surveying 4,504
Legal 191
$ 26,551
District Other:
CCCSD administration fee $ 4,417
Plans & specs (printing cost) 250
RscaI agency fees 3,000
Miscellaneous cost of proceedings 253
$ 7,920
Outside Engineering 5,000
Construction Contract 167,975
Bond Counsel 7,390
Bond Printing 1,411
Bond Discount (Commission on Sale) 7,262
Bond Reserve 24.207
TOTAL EXPENDITURES $247.716
EXCESS REVENUE OVER EXPENDITURES (SURPLUS $ 20,988
AS OF FEBRUARY, 1988)
Equalization Received: 22,712
Interest Accrued on Balance Owing 17.037
Surplus Funds to be Returned to LID $ 60.737
Participants (as of December, 1996)
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9/16/96
Page 3 of 6
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Central Contra Costa
Sanitary District
LOCAL IMPROVEMENT DISTRICT NO. 56
LA CASA VIA - BRODIA WAY
WALNUT CREEK AREA
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Page 4 of 6
RESOLUTION NO.
RESOLUTION DECLARING SURPLUS IN IMPROVEMENT FUND
LA CASA VIAlBRODIA WAY SEWER ASSESSMENT DISTRICT (L.I.D. NO. 56)
The Board of Directors of the Central Contra Costa Sanitary District resolves:
On April 21, 1987, the Board of Directors adopted its Resolution of Intention No. 87-059, for
public improvements in La Casa Via/Brodia Way Sewer Assessment District (L.I.D. No. 56), Central
Contra Costa Sanitary District, Contra Costa County.
Said Resolution of Intention provided that any surplus in the improvement fund for said
assessment, after completion of the improvements and payment of all claims from the improvement fund,
would be applied in accordance with Section 10427.1 of the Streets and Highways Code of the State
of California.
Said improvements have been completed and a Notice of Completion was recorded in the office
of the Contra Costa County Recorder on October 5, 1987. All claims upon the improvement fund have
been paid.
1. A balance of $60,737 remains in the improvement fund for La Casa Via/Brodia Way Sewer
Assessment District (Ll.D. No. 56), and said amount is surplus.
2. The amount of $60,737 shall be applied as a credit upon the assessments levied in La Casa
Via/Brodia Way Sewer Assessment District (L.I.D. No. 56), in the manner provided in Section 10427.1
of the Streets and Highways Code, in accordance with Exhibit A attached hereto and made a part
hereof.
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9/16/96
Page 5 of 6
3. The Secretary of the District is directed to provide a certified copy of this resolution to the
County Treasurer's Office for their use in making the credit to each assessment.
PASS AND ADOPTED THIS
day of
, 1997, by the District Board of the Central
Contra Costa Sanitary District by the following votes:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa
State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
H:\PP\L1D56.JSM
9116/96
Page 6 of 6
RESOUL TION NO.
ATTACHMENT A
ASSESSMENT ROll.:
La Case Via,&odia Way, LocaIlrr4:Jrovement District No. 56
Central Contra Costa Saritary District
Contra Costa County, State of Califorria
Credit for In1>rovement Fund Surplus
ASSESSMB'fl" NlJMBER CREDIT AMOUNT PARCB.. NlJMBER
(a) 1 3,572.76 140-200-001
5 3,572.76 140-210-017
(a) 6 1,786.38 140-210-018
8 1,786.38 140-17()..()()6
9 1,786.38 140-17()'()()7
11 1,786.38 140-170-005
12 1,786.38 140-170.004
13 1,786.38 140-180-015
15 1,786.38 140-180-012
16 1,786.38 140-180-017
17 1,786.38 140-180-016
18 1,786.38 140-1Bo-oo3
19 1,786.38 140-1Bo-oo2
20 1,786.38 140-18().()()9
21 1,786.38 140-1 ao-ooa
25 1,786.38 140-17()..()()9
27 1,786.38 140-170-011
28 1,786.38 140-180-022
29 1,786.38 140-180-023
30 1,786.38 140-190-009
31 1,786.38 140-190-010
32 1,786.38 140-190-011
(b) 33 1,190.95 140-170-013
(b) 34 1,190.95 140-170-014
(b) 35 1,190.94 140-170-012
36 1,786.38 140-210-023
37 1,786.38 140-210-024
38 1,786.38 140-20().()()7
39 1,786.38 140-200-008
40 1,786.38 140- 20()..()()9
41 1,786.38 140-200010
(e) 42 1,786.38 140-200011
(c) 43 1,786.38 140-200012
$60,737.00
(a) To be refunded by District check. Assassment was paid in fuI - no tax assessment.
(b) Two origifllll parcels were subdividied into three new parcels.
(c) Parcels outside of origifllll UD but equalization paid. To be refunded by District check.
H:\PP\L1D56.JSM
9/16/96
Central Contra Costa Sanitary District
FAX: (510) 825-1437
ROGER J. DOLAN
Genlral Manager
Chi.f Engin..r
KENTON L AIM
Counsellor the District
(5/0) 938-/430
JOYCE E. MURPHY
S.cretary ofth. District
February 6, 1997
Paul W. and Jean K. Graves
2200 Tice Creek Drive
Walnut Creek, CA 94595
Dear Paul W. and Jean K. Graves:
The Board of Directors of the Central Contra Costa Sanitary District determined that a
surplus balance of $60,737 existed upon completion of the sewer project for Local
Improvement District No. 56, La Casa Via/Brodia Way. Enclosed is payment in the
amount of $1,786.38, which represents your proportionate share of the surplus balance.
If you have any questions, please call Dennis Hall at 510/229-7367.
Sincerely,
~~~
Colette Curtis-Brown
Accounting Supervisor
CC-B:lw
Enclosure
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Central Contra Costa Sanitary District
February 6, 1997
Varujan A. and Karine Keledjian
2308 Banbury Place
Walnut Creek, CA 94598
Dear Varujan A. and Karine Keledjian:
The Board of Directors of the Central Contra Costa Sanitary District determined that a
surplus balance of $60,737 existed upon completion of the sewer project for Local
Improvement District No. 56, La Casa Via/Brodia Way. Enclosed is payment in the
amount of $1,786.38, which represents your proportionate share of the surplus balance.
If you have any questions, please call Dennis Hall at 510/229-7367.
Sincerely,
&au/J~ tI?---
Colette Curtis-Brown
Accounting Supervisor
CC-B:lw
Enclosure
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Central Contra Costa Sanitary District
February 6, 1997
Ralph E. and Theresa A. Kerley
354 La Casa Via
Walnut Creek, CA 94598
Dear Ralph E. and Theresa A. Kerley:
The Board of Directors of the Central Contra Costa Sanitary District determined that a
surplus balance of $60,737 existed upon completion of the sewer project for Local
Improvement District No. 56, La Casa Via/Brodia Way. Enclosed is payment in the
amount of $3,572.76, which represents your proportionate share of the surplus balance.
If you have any questions, please call Dennis Hall at 510/229-7367.
Sincerely,
~W;{L
Colette Curtis-Brown
Accounting Supervisor
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Central Contra Costa Sanitary District
February 6, 1997
Arka & Nelly Kargodorian
696 Whippoorwill Court
Walnut Creek, CA 94598
Dear Arka & Nelly Kargodorian:
The Board of Directors of the Central Contra Costa Sanitary District determined that a
surplus balance of $60,737 existed upon completion of the sewer project for Local
Improvement District No. 56, La Casa Via/Brodia Way. Enclosed is payment in the
amount of $1,786.38, which represents your proportionate share of the surplus balance.
If you have any questions, please call Dennis Hall at 510/229-7367.
Sincerely,
C1dto~~~
Colette Curtis-Brown
Accounting Supervisor
CC-B:lw
Enclosure
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(,entral Contra Costa Sanitary District
BOARD OF DIRECTORS
illlilllllllllill'lllllliliiilililil: BOARD MEET~:~~ary 9, 1997
Page 1 of 2
NO.
3.
CONSENT CALENDAR
k.
DATE
TYPE OF ACTION
December 1 7, 1 996
AUTHORIZE ATTENDANCE
SUBJ ECT
AUTHORIZE ATTENDANCE OF CURTIS SWANSON, PRINCIPAL ENGINEER; TAD PILECKI, SENIOR
ENGINEER; AND MICHAEL PENNY, ASSISTANT ENGINEER AT THE NORTH AMERICAN NO-DIG '97
CONFERENCE IN SEATTLE, WASHINGTON AT A COST OF $3,100
SUBMITTED BY INITIATING DEPTIDIV
Jay S. McCoy, Infrastructure Division Manager Engineering Department./lnfrastructure Division
ISSUE: Specific approval by the Board of Directors is required for travel outside of California or if the
expense will exceed $500 if the activity was not included in the current year Operations and Maintenance
Budget.
BACKGROUND: The North American Society for Trenchless Technology is holding the North American No-
Dig '97 Conference in Seattle, Washington on April 18-21, 1997. The subject of the conference is the
design and use of emerging trenchless technologies. The conference includes extensive exhibits of
trench less technologies by the various manufacturers. The District uses trenchless technologies such as
microtunneling, directional drilling, pipe bursting, cured-in-place pipe, etc. to facilitate the construction of
projects in difficult locations as well as reducing the impacts of construction on the public.
Curtis W. Swanson, Principal Engineer in the Infrastructure Division, has been invited to present a paper
entitled "Northern California Pipe Users Group Sharing Technologies" at the conference. Curt collaborated
with Vern Philips of Harris and Associates to prepare this paper on how, through the Pipe Users Group,
many agencies and consultants in the Bay Area are sharing their experiences and knowledge on emerging
trench less technologies. Curt will also be attending other technical presentations and the manufacturers
exhibits.
Tad J. Pilecki, Senior Engineer in the Infrastructure Division, has been invited to present a paper entitled
"Planning and Design Considerations for Microtunneling" at the conference. Tad has worked with Dave
Mathy of DCM/Joyal to prepare this technical paper addressing planning and design considerations
encountered during the design of the Moraga/Glorietta microtunneling project. Tad will also be attending
other technical presentations and the manufacturers exhibits.
Michael Penny, Assistant Engineer in the Infrastructure Division, is responsible for utilizing various trenchless
technologies in the design of collection system projects. Attendance at the conference will allow him to
learn about new technologies from peers and to visually evaluate some of the new emerging technologies.
REVE\IIIED AND RECONNENDED FOR BOARD ACTION
RAB
INITIATlNGh7~
JSM
/1/1\-'" )
p,"00
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DATE
December 1 7, 1 996
Page 2 of 2
SUBJECT
AUTHORIZE ATTENDANCE OF CURTIS SWANSON, PRINCIPAL ENGINEER; TAD PILECKI, SENIOR
ENGINEER; AND MICHAEL PENNY, ASSISTANT ENGINEER AT THE NORTH AMERICAN NO-DIG '97
CONFERENCE IN SEATTLE, WASHINGTON AT A COST OF $3,100
This specific conference was not included in the 1996-97 budget. There are sufficient funds in the
Infrastructure Division's Technical Training, Conference and Meeting account to cover the cost of
attendance at this conference.
RECOMMENDATION: Authorize attendance of Curtis W. Swanson, Principal Engineer; Tad J. Pilecki,
Senior Engineer; and Michael J. Penny, Assistant Engineer to attend the North American No-Dig '97
Conference on April 19 and 20, 1996, in Seattle, Washington at a cost of $3,100.
~ l;entral Contra Costa Sanitary District
~ BOARD OF DIRECTORS Page 1 of 1
........................................................................................................................................,.,...,',........................................
::rl.:.....'nt.''*I..zsf1:.mrl.:'.)Xilcuo::::m:::::m: BOARD MEETINgOF 99
::t:::::::r:.t1!:~:~~~::::::::.JI:::::;:::::r:;:.::::f::lIg:::::::::::::: January ,1 7
NO.
3.
CONSENT CALENDAR
1.
DATE
TYPE OF ACTION
January 6, 1997
AUTHORIZE ATTENDANCE AT OUT OF STATE
MEETING
SUBJECT
AUTHORIZE THE ATTENDANCE OF RANDY SCHMIDT, ASSOCIATE ENGINEER, AT THE ASSOCIATION
OF METROPOUT AN SEWERAGE AGENCIES (AMSA) INCINERATOR WORKGROUP MEETING ON JANUARY
22, 1997, IN CLEVELAND, OHIO, AT A COST NOT TO EXCEED $600
SUBMITTED BY
Douglas J. Craig, Planning Division Manager
INITIATING DEPT tOlV
Engineering/Planning
ISSUE: Approval by the Board of Directors is required for travel outside of California or if the expense will
exceed $500.
BACKGROUND: The AMSA Incinerator Workgroup has a scheduled meeting in Cleveland, Ohio, on January
22, 1997. The workgroup has requested the attendance of Randy Schmidt, Associate Engineer, to
participate in the meeting due to Randy's experience in air regulations and as a representative from a
California wastewater treatment facility which utilizes sludge incineration. The purpose of the meeting is to
discuss EPA regulations which are currently being developed and which may have an impact on air emission
limits for sewage sludge incineration.
In the 1990 Federal Clean Air Act Amendments (FCAAA), sewage sludge incinerators were to be evaluated
based on air pollution controls for 189 air pollutants. Based on previous air emissions testing, CCCSD is
capable of achieving compliance with these pollutant requirements under current operating conditions. The
preliminary proposal by EPA is to add sewage sludge incinerators to the category of solid waste combustors.
This modification to the regulations is a concern to AMSA due to the differences in emissions between solid
waste and sewage sludge combustors and possibly more stringent restrictions placed upon sewage sludge
incinerators. These restrictions could result in substantial costs to CCCSD and other sewage sludge
incinerators due to additional pollution control equipment and monitoring which may be required.
Since participation in this meeting was not anticipated at the time the training budget was completed, staff
requests permission to over expend the Planning Division's account by the amount of this authorization.
RECOMMENDATIONS: Authorize the attendance of Randy Schmidt, Associate Engineer in the Planning
Division, at the January 22, 1997, meeting of the AMSA Incinerator Workgroup in Cleveland, Ohio at a cost
not to exceed $600.
REVIEWED AND RECOMMENDED FOR BOARD ACTlON
RAB
INITIATING DEPARTMENTtOlV1S10N
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Central Contra Costa Sanita~ District
BOARD OF DIRECTORS
::::::I':':::;':')itil.:I':'II'i:::::::I':':;:::'::i~:A::.:1':'::::::::il:::::ti::~: BOARD MEETlJ;~~ary 9, 1997
~~~~~:::J~~~~1.~:::;;;;;:::~I~~~I~~jj::::j~~:::;;;:;:::~~II~t1::::;jjjjjjj.m~i::::;:;:;:;:;::::~~j~~::)~j~j~jfjjj
Page 1 of 5
NO.
5.
BIDS AND AWARDS a.
DATE
TYPE OF ACTION
January 3, 1997
CONSIDER RESPONSIVENESS OF BID
AUTHORIZE AWARD
SUBJECT
CONSIDER RESPONSIVENESS OF BID BY D.W. NICHOLSON FOR THE SCUM SYSTEM ODOR
CONTROL PROJECT (DP 6108), CONSIDER AWARD TO LOWEST RESPONSIBLE BIDDER SUBMITTING
A RESPONSIVE BID
SUBMITTED BY
Don E. Berger
Associate Engineer
INITlATlNG DEPT,t)IV
Engineering Department!
Plant Engineering Division
ISSUE: On December 18, 1996, sealed proposals were received and opened for construction of the Scum
System Odor Control Project, District Project No. 6108. The Board of Directors must authorize award of
the contract or reject bids within 50 days of the bid opening.
BACKGROUND: Previous odor studies have identified and prioritized odor sources at the treatment plant.
The District is pursuing a staged plan to eliminate odor sources sequentially. The scum thickening tank and
two day tanks located in the Solids Conditioning Building (SCB) have been identified as the next odor
sources requiring abatement.
This project consists of installing stainless steel covers on the scum thickening tank and two day tanks and
conveying the foul air to the existing biofilter odor control unit for treatment. To provide flexibility, it will also
be possible to treat the foul air in the multiple hearth furnaces or the existing SCB chemical scrubbers.
The Scum System Odor Control Project was advertised on November 22 and November 27, 1996. Bids
ranging from $128,900 to $237,400 were received and publicly opened on December 18, 1997. A
summary of these bids is shown in Attachment 2. The Plant Engineering Division conducted a technical and
commercial evaluation of these bids and has determined that the bid submitted by D.W. Nicholson, the
apparent low bidder, was submitted without a bid bond. A bid bond, certified check, or cashier's check in
the amount of ten percent of the bid total is required in the Contract Documents under Part II, Section 12,
Bid Securitv. The Public Contract Code also requires bidder's security for bids for construction work. The
Engineer's prebid estimate for this project was $130,000.
Under certain circumstances bid proposals must be rejected by the Board of Directors as nonresponsive.
One of these circumstances is the failure to provide a bid bond. D.W. Nicholson has been contacted and
agrees that the bid is nonresponsive due to an error on their staff's part in not including a bid bond in the
bid package. Therefore, District staff recommends rejection of the bid of D.W. Nicholson. If the Board
determines that the bid of D.W. Nicholson is nonresponsive, staff has evaluated the remaining bids and
determined that the second low bidder, N.V. Heathorn Inc. of Oakland, CA, is the lowest responsible bidder
submitting a responsive bid.
9/16/96
.:1iiiiillllli!II'.I.llillilililll.liijiiiliiii:liiiijilll DATE January 3, 1997
I
Page 2 of 5
SUBJECT
CONSIDER RESPONSIVENESS OF BID BY D.W. NICHOLSON FOR THE SCUM SYSTEM ODOR CONTROL
PROJECT (DP 6108), CONSIDER AWARD TO LOWEST RESPONSIBLE BIDDER SUBMITTING A
RESPONSIVE BID
District staff will manage the construction contract. Resident engineering, contract administration and
inspection services will be provided by NPG Engineering. The allocation of funds required to complete this
project, as shown in Attachment 3, is $223,015. The current total estimated project cost is $263,015.
This project is a spinoff project from the SCB Scum Handling Improvements Project, which is included in
the Fiscal Year 1996-97 Capital Improvement Budget (CIB) on pages TP-74 through TP-75. Staff has
conducted a cash flow analysis of the sewer construction fund and concluded that adequate funds are
available for this project.
Staff has determined that this project is exempt from the California Environmental Quality Act (CECA)
under District CECA Guidelines, Section 18.2, since it involves a minor alteration to existing sewerage
facilities with negligible or no increase in capacity. The Board of Directors' approval of this project will
constitute an independent finding that this project is exempt from CECA.
RECOMMENDA TlON:
1. Determine that the bid of D.W. Nicholson contains a material variance, and reject the bid of D.W.
Nicholson as being nonresponsive, and
2. Authorize award of a construction contract in the amount of $144,315 for construction of the Scum
System Odor Control Project, DP 6108, to N.V. Heathorn Inc., the lowest responsible bidder.
ATTACHMENT 1
SCUM SYSTEM ODOR CONTROL PROJECT, DP 6108
PROJECT LOCATION
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Page 3 of 5
Page 4 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 6108 - Scum System Odor Control Proiect
LOCATION Martinez. California
DATE December 18. 1996
ENGINEER EST. $ 130.000
No BIDDER BID PRICE
(Name, telephone & address)
1 D. W. Nicholson Corporation
(510) 887-0900 $128,900
P.O. BOX 4197
Hayward, CA 94550
2 N.V. Heathorn Incorporated
(510) 534-2943 $144,315
2846 Chapman Street
Oakland, CA 94601
3 NRA Construction Company
(707) 645-8480 $146,572
1061 Sonoma Blvd.
Vallejo, CA 94590
4 Kaweah Construction
(510) 228-6950 $158,395
1911 N. Rne Ave.
Fresno, CA 93747
5 Monterey Mechanical
(510) 632-3173 $159,450
8275 San Leandro Street
Oakland, CA 94621
6 Total Western, Incorporated
(51 0) 233- 1 651 $237,400
500 B Street
Richmond, CA 94801
BIDS OPENED BY Isl Jovce E. Murphv
DATE December 18.1996 SHEET NO. -L OF l
Page 5 of 5
ATTACHMENT 3
SCUM SYSTEM ODOR CONTROL
DISTRICT PROJECT NO. 6108
POST -BIDIPRECONSTRUCTION ESTIMATE
PERCENT OF
ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction contract $144,315
Scum disposal during construction 10,000
Plant construction 4,000
Contingency (15 percent) 21 ,700
CONSTRUCTION TOTAL $180,015 100.0
2. Construction Management
· District Forces
- Contract management $ 6,000
- Testing 1,000
- Legal 1,000
- Record drawings 1,000
$ 9,000 5.0
3. Consultants/Professional Services
- Montgomery Watson Construction Services $ 6,000
- NPG Engineering 20,000
$ 26,000 14.4
4. Miscellaneous
- Plant Engineering Division $ 4,000
- Plant Operations Department 4,000
$ 8,000 4.4
CONSTRUCTION MANAGEMENT TOTAL $ 43,000 23.9
5. PREBID EXPENDITURES
· Planning $ 17,000
· Design and bidding 23,000
$40,000 22.0
6. TOTAL ESTIMATED PROJECT COST: $263,015 146.1
7. ALLOCATIONS TO DATE: $ 40,000
8. ADDITIONAL ALLOCATIONS NEEDED
TO COMPLETE PROJECT: $223,015
~
'-'entral Contra Costa Sanitaa y District
BOARD OF DIRECTORS
Page 1 of 2
BOARD MEETING OF
January 9, 1997
NO.
5. BIDS AND AWARDS b.
January 3, 1997
TYPE OF ACTION
Authorize Award
DATE
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO UNDERWATER RESOURCES, INC. FOR
INSTAllATION OF FLEXIBLE NEOPRENE FLAPS ON THE OUTFAll DIFFUSERS, DP 7184
SUBMITTED BY
Ba Than, Associate Engineer
INITIATING DEPTIDIV
Engineering Department/Plant Engineering Division
ISSUE: On December 18, 1996, sealed bids were received and opened for installation of flexible neoprene flaps
on the outfall diffusers for the Outfall Improvements Project, Phase 4, District Project No. 7184. The Board of
Directors must authorize award of the contract or reject bids within 60 days of the bid opening.
BACKGROUND: The District has a 72-inch outfall discharging the plant effluent to Suisun Bay. This outfall was
constructed in 1958. In early 1970, major modifications to the eleven diffusers were performed, including
removing the nozzle diffusers and retrofitting them with flexible neoprene flaps to provide proper dilution of the
plant effluent. Proper dilution of the plant effluent is one of the conditions of the District's National Pollution
Discharge Elimination System (NPDES) permit.
The outfall was last inspected in 1987. At the suggestion of the Board, an underwater inspection of the
submarine outfall was performed. In general, the outfall condition is excellent, however, the flexible neoprene
flap was missing on five of the eleven diffusers. The project scope of work includes the replacement of these
missing flaps.
Plans and specifications for the replacement of these flaps were prepared by staff. The Engineer's Estimate for
construction was $75,000. The project was advertised on December 7 and 12, 1996. Two (2) bids of $80,100
and $152,460 were received on December 18, 1996. There are a limited number of specialty diving contractors
who do this type of work. A Tabulation of Bids is shown in Attachment 1. Plant Engineering Division and
Purchasing Section staff conducted a technical and commercial evaluation of these bids and has determined that
Underwater Resources, Inc. is the lowest responsible bidder with a bid amount of $80,100. Underwater
Resources, Inc. has demonstrated satisfactory performance in previous work and is quite familiar with the
District's outfall facilities.
The District will administer the construction contract and will provide resident engineering, inspection, survey,
office engineering, and shop drawing review. This project is included in the 1996-97 Capital Improvement Budget
on pages TP-20 through TP-22. Staff has conducted a cash flow analysis of the Sewer Construction Fund and
concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District
CEOA Guidelines Section 18.2, since it involves repairs to an existing sewage facility with no increase in capacity.
The Board of Directors' approval of this project will constitute their independent finding that this project is exempt
from CEOA,
RECOMMENDATION: Authorize award of a construction contract to Underwater Resources, Inc., the lowest
responsible bidder, in the amount of $80,100 for installation of flexible neoprene flaps on the outfall diffusers for
the Outfall Improvements Project, Phase 4, DP 7184.
REVIEWED AND RECOMMENDED FOR BOARD AC710N
jJ/A:G
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INITIATING DEPARTMENT/DIVISION
RAB
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Central Contra Costa Sanita~ District
BOARD OF DIRECTORS
lillll.'llli!lil.I::.:.~::::::;f.:...:.: j~~;;9~F 1997
Page 1 of 11
NO.
9. BUDGET AND FINANCE a.
January 3, 1997
TYPE OF ACllON
AUTHORIZE CONTRACT
DATE
SUBJECT
AUTHORIZE EXECUTION OF A CONTRACT WITH ICMA RETIREMENT CORPORATION TO PROVIDE
ADMINISTRATIVE SERVICES IN CONNECTION WITH A 401(a) PlAN, APPROVE THE 401(a) PlAN
DOCUMENT, AND ADOPT A RESOLUTION ESTABUSHING A 401 (a) PlAN.
SUBMITTED BY
Debbie Ratcliff, Controller and Chairperson,
Deferred Compensation Committee
INIllA TlNG DEPT
Administrative
Issue: The Board of Directors is requested to authorize the execution of a contract with ICMA Retirement
Corporation to provide a 401 (a) Plan.
Backaround: The District established a Deferred Compensation Plan under Section 457 of the Internal
Revenue Code in 1976 after the District voluntarily withdrew from the federal Social Security System. Under
the Deferred Compensation Plan, the District supplements the employees' tax-deferred contributions by
contributing an amount which is based on the employer's contribution rate and maximum earnings limit
established for the Social Security System. The 457 Plan is limited to a maximum combined contribution
(employer/employee) of $7,500 annually.
Over the past 10-15 years, the Deferred Compensation Plan Committee and many other Plan Administrators,
have repeatedly written to legislators to request an increase in the $7,500 maximum contribution. These
efforts were not successful in increasing the limit. However, IRS regulations do provide for additional monies
to be deferred under a 401(a) Plan.
The Deferred Compensation committee researched the 401 (a) Plan in detail. The Committee then
approached all three of our current deferred compensation carriers to find out if a 401 (a) Plan was offered.
Only ICMA administers this plan.
Here is how the Plan will work:
Specifically, the District's contribution which is currently deposited into the 457 Plan would be diverted to
the new 401 (a) Plan. This would then allow employees the ability to personally contribute the full $7,500
maximum limit, therefore sheltering more of their income from taxes. Other advantages of the 401 (a), after
retirement or separation of service, which are not allowed in the 457 Plan, are as follows:
. 401 (a) savings may be transferred to another employer plan, including a private sector plan
. 401 (a) savings may be transferred to an IRA
. Retirement distribution designs are flexible and revocable
REVFIMV AM) RECOMMEMJED FOR BOARD ACT10N
~
INIllATlNG DEPARTMENT,{)lVlSlON
S:\ADMIN\POSPAPER\401 (A).PP
9/16/96
DATE
January 3, 1997
Page 2 of 11
SUBJECT
AUTHORIZE EXECUTION OF A CONTRACT WITH ICMA RETIREMENT CORPORATION TO PROVIDE
ADMINISTRATIVE SERVICES IN CONNECTION WITH A 401 (a) PLAN, APPROVE THE 401 (a) PLAN
DOCUMENT, AND ADOPT A RESOLUTION ESTABUSHING A 401 (a) PLAN.
The 401 (a) Plan will have no additional costs to the District; however, additional administrative and
accounting activities will be necessary to implement monitor, and maintain the Plan. The Committee, as
well as all three bargaining groups, are mindful of not increasing District costs and minimizing additional
work for the Accounting Office. It was agreed that the Deferred Compensation Committee will be in
charge of the administrative activities for the 401 (a) Plan just as they are for the existing 457 Plan.
The District's labor attorneys have reviewed the contract and Plan document. Also, all bargaining groups
met and conferred on this new benefit and agreed to implement the new plan for calendar year 1997.
(See attachments I-IV.) Meetings were held to educate all interested employees as well. It is
advantageous to implement the plan at the beginning of the tax year to enable employees to receive the
full benefit for the year. Also, it will be easier to administer if it is set up at the beginning of the tax year.
Recommendation: Authorize execution of a contract with ICMA Retirement Corporation to provide
administrative services in connection with a 401 (a) Plan, effective January 10, 1997, approve the 401 (a)
Plan Document, and adopt a resolution establishing a 401(a) Plan.
c , .
ATTACHMENT I
Central Contra Costa Sanitary District
FAX: (510) 676-7211
ROGERJ.DOLAN
a-ndMII1IlI8U
ClrUfEngiMlr
KENTON 1. AIM
Counullor the District
(510) 938-1430
JOYCE E. MURPHY
Secretory 01 the District
November 19, 1996
Jim Calvarese
Business Agent
Public Employees' Union, Local One
P.O. Box 222
Martinez, CA 94553
Dear Mr. Calvarese:
The attached addendum to the Memorandum of Understanding will set forth in writing our
agreement to implement and administer a 401 (a) Deferred Compensation Plan at the
District.
orsen
Deputy General Manager
PM:jrr
Attachment
Page 3 of 11
@ Recycled Paper
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding represents the agreement of the parties with
respect to the implementation and administration of a plan which will be established by the
District pursuant to Section 401 (a) of ERISA. The parties to this agreement intend to limit
to the extent possible the administrative costs and burdens assumed by the District as a
result of its adoption of this plan. Therefore, it is expressly agreed that all decisions related
to the administration of the plan. except as set forth herein, shall be made solely by the
Deferred Compensation Committee. The parties agree that participants in this plan will not
be permitted to seek loan advances or other in-service withdrawals and that the Committee
has no authority to alter this provision of the Memorandum of Understanding. The parties
further agree that all decisions related to the rates or percentages of contribution by the
District, and any proposed changes with respect to rates or percentages of contribution,
shall be the subject of negotiations between the District and the authorized representatives
. J
of employee representation units.
L
f
CENTRAL CONTRA COSTA SANITARY DISTRICT
"
plo/q~
DATE
Page 4 of 11
ATTACHMENT 11
Central Contra Costa Sanitary District
FAX: (510) 676-7211
ROGERJ. DOLAN
Gnwral Manag"
ChiefEngi..."
KEN1'ON L. AIM
Counsel for the District
(510) 938-1430
JOYCE E. MURPHY
Secretary of the District
November 19, 1996
Curt Swanson
Management Support/
Confidential Group
c/o 5019 Imhoff Place
Martinez, CA 94553
Dear Mr. Swanson:
The attached addendum to the Memorandum of Understanding will set forth in writing our
agreement to implement and administer a 401 (a) Deferred Compensation Plan at the
District.
P Morsen
Deputy General Manager
PM:jrr
Attachment
Page 5 of 11
@ Recycled Paper
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding represents the agreement of the parties with
respect to the implementation and administration of a plan which will be established by the
District pursuant to Section 401 (a) of ERISA. The parties to this agreement intend to limit
to the extent possible the administrative costs and burdens assumed by the District as a
result of its adoption of this plan. Therefore, it is expressly agreed that all decisions related
to the administration of the plan, except as set forth herein, shall be made solely by the
Deferred Compensation Committee. The parties agree that participants in this plan will not
be permitted to seek loan advances or other in-service withdrawals and that the Committee
has no authority to alter this provision of the Memorandum of Understanding. The parties
further agree that all decisions related to the rates or percentages of contribution by the
District, and any proposed changes with respect to rates or percentages of contribution,
shall be the subject of negotiations between the District and the authorized representatives
of employee representation units.
~
CENT~L CONTRA COSTA SANITARY DISTRICT
OJ; V ~
REPRESENTATION UNIT
, z. 13' 'I'
DATE
Page 6 of 11
ATTACHMENT I II
Central Contra Costa Sanitary District
FAJ<:(SIO)676-7211
December 16, 1996
ROGERJ. DOUN
a-n.lMfIIIIIgU
ChUfEnP-r
KENTON 1.. AIM
C_lfortlNDistrict
(SI0) 938-1430
JOYCE E. MURPHY
S<<r.ttJry t( tIN District
Mr. John Larson
Management Group
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Mr. Larson:
The attached addendum to the Memorandum of Understanding will set forth in writing our
agreement to implement and administer a 401 (a) Deferred Compensation Plan at the
District.
Sincerely,
~fJJ.!()-j~. (t~
J y :e~. Murphy 0
S retary of the District
JM:jrr
Attachment
Page 7 of 11
@ Recycled Pc"'"
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding represents the agreement of the parties with
respect to the implementation and administration of a plan which will be established by the
District pursuant to Section 401 (a) of ERISA. The parties to this agreement intend to limit
to the extent possible the administrative costs and burdens assumed by the District as a
result of its adoption of this plan. Therefore, it is expressly agreed that all decisions related
to the administration of the plan, except as set forth herein, shall be made solely by the
Deferred Compensation Committee. The parties agree that participants in this plan will not
be permitted to seek loan advances or other in-service withdrawals and that the Committee
has no authority to alter this provision of the Memorandum of Understanding. The parties
further agree that all decisions related to the rates or percentages of contribution by the
District, and any proposed changes with respect to rates or percentages of contribution,
shall be the subject of negotiations between the District and the authorized representatives
. I
of employee representation units..
"
~~~/gl/q1&
DATE
Page 8 of 11
Attachment I'V
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding represents the agreement of the parties with
respect to the implementation and administration of a plan which will be established by the
District pursuant to Section 401 (a) of ERISA. The parties to this agreement intend to limit
to the extent possible the administrative costs and burdens assumed by the District as a
result of its adoption of this plan. Therefore, it is expressly agreed that all decisions related
to the administration of the plan except as set forth herein, shall be made solely by the
Deferred Compensation Committee. The parties agree that participants in this plan will not
be permitted to seek loan advances or other in-service withdrawals and that the Committee
has no authority to alter this provision of the Memorandum of Understanding. The parties
further agree that all decisions related to the rates or percentages of contribution by the
District, and any proposed changes with respect to rates or percentages of contribution,
shall be the subject of negotiations between the District and the authorized representatives
of employee representation units.
ENTATION UNIT
I h. /17
I I DATE
Page 9 of 11
RESOLUTION NO.
A RESOLUTION ESTABLISHING A 401(a) PLAN
WHEREAS, the Central Contra Costa Sanitary District has employees rendering valuable
services; and
WHEREAS, the establishment of a 401 (a) Plan benefits employees by providing
funds for retirement and funds for their beneficiaries in the event of death; and
WHEREAS, the District desires that its 401 (a) Plan be administered by the ICMA
Retirement Corporation and ,that the funds held under such plan be invested in the ICMA
Retirement Trust, a trust established by public employers for the collective investment of
funds held under their retirement and deferred compensation plans:
NOW THEREFORE BE IT RESOLVED that the Board of Directors of the Central
Contra Costa Sanitary District does hereby establish a 401 (a) Plan (the "Plan") in the form
of the ICMA Retirement Corporation Prototype Money Purchase Plan and Trust, pursuant
to the specific provisions of the Adoption Agreement (executed contract attached hereto).
The Plan shall be maintained for the exclusive benefit of eligible employees and
their beneficiaries; and
BE IT FURTHER RESOLVED that the District hereby executes the Declaration of
Trust of the ICMA Retirement Trust, attached hereto, intending this execution to be
operative with respect to any retirement or deferred compensation plan subsequently
established by the District, if the assets of the plan are to be invested in the ICMA
Retirement Trust.
BE IT FURTHER RESOLVED that the District hereby agrees to serve as trustee
under the Plan and to invest funds held under the Plan in the ICMA Retirement Trust; and
BE IT FURTHER RESOLVED that the Controller of the District shall be the
coordinator for the Plan; shall receive necessary reports, notices, etc., from the ICMA
Retirement Corporation or the ICMA Retirement Trust; shall cast, on behalf of the District,
any required votes under the ICMA Retirement Trust; may delegate any administrative
duties relating to the Plan to appropriate departments; and
BE IT FURTHER RESOLVED that the District hereby authorized the Controller or
the Deputy General Manager to execute all necessary agreements with the ICMA
Retirement Corporation incidental to the administration of the Plan.
Page 10 of 11
PASS AND ADOPTED this 9th day of January, 1997, by the District Board of
the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NAYS:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Joyce E. Murphy
Secretary of the Central Contra Costa Sanitary
District, County of Contra Costa, State of
California
Approved as to form:
Lee Trucker
Labor Counsel
ADS/S/Admin/PosPaper/401 (al.res
Page 11 of 11