HomeMy WebLinkAboutAGENDA BACKUP 08-07-97
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l,~ntral Contra Costa Sanitat y District
BOARD OF DIRECTORS Page 1 of 3
BOARD MEETING OF
August 7, 1997
NO.
3. CONSENT CALENDAR f.
August 4, 1997
TYPE OF ACTION
ACCEPT CONTRACT/AUTHORIZE NOTICE OF
COMPLETION
DATE
SUBJECT
ACCEPT CONTRACT WORK FOR THE UV DISINFECTION FACILITIES PROJECT, DISTRICT PROJECT
7100, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
SUBMITTED BY
Munawar Husain, Associate Engineer
INITIATING DEPT/DIV
Engineering Department/Plant Engineering Division
ISSUE: Construction has been completed on the UV Disinfection Facilities Project, District Project 7100, and
the work is now ready for acceptance.
BACKGROUND: Under this project, existing denitrification tanks were modified and replaced with UV
channels and basins. An electrical substation was added, and a lamp cleaning and replacement building was
built. Work also included construction of a junction structure and two sodium hypochlorite storage and
distribution facilities. The UV disinfection system comprises eighteen (18) lamp banks with 416 lamps
installed in each lamp bank. The lamp banks are placed in six channels with three banks per channel for
UV disinfection of plant flow. Two additional channels have been built for future expansion needs.
Details of the project are also included on pages TP-14 through TP-16 of the 1996-97 Capital Improvement
Budget. See Attachment 1 for the location of the work completed under this project.
The construction contract was authorized to be awarded to Kaweah Construction Company of Fresno,
California on December 1, 1994 by the District Board of Directors. The contractor was issued a Notice to
Proceed on January 23, 1995. The contract completion date was July 25, 1996. The contract work was
substantially completed on March 13, 1997, and the District assumed responsibility for operation and
maintenance of the facilities from this date. Additional contract work has been performed since March 13,
1997, and the work is now complete.
The contractor's UV equipment supplier Elsag Bailey Inc. (Canada) encountered numerous problems and
delays during the production, installation, testing, and operation of the UV equipment. The late project
completion is a result of these problems and delays. Liquidated damages in the amount of $176,100 have
been withheld by the District from progress payments as provided in the contract. Additional amounts may
be withheld from the retention deposits held in escrow, subject to the resolution of outstanding issues.
INITIATING DEPARTMENT/DIVISION
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REVIEWED AND RECOMMENDED FOR BOARD ACTlON
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9/16/96
DATE
August 4, 1997
Page 2 of 3
SUBJECT
ACCEPT CONTRACT WORK FOR THE UV DISINFECTION FACILITIES PROJECT, DISTRICT PROJECT 7100,
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
It is appropriate to accept the contract work at this time. The total authorized budget for this project is
$13,261,000. Staff is presently in the process of resolving cost issues with the contractor. A total of 93
change orders have been issued in the amount of $58,734, which is less than 0.7% of the original contract.
An accounting of project costs will be provided to the Board at the time of project close out.
RECOMMENDATION: Accept the contract work for the UV Disinfection Facilities Project, District Project
7100, and authorize the filing of the Notice of Completion.
Page 3 of 3
ATTACHMENT 1
UV DISINFECTION FACILITIES, DP 7100
PROJECT LOCATION
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l,entral Contra Costa Sanitary District
BOARD OF DIRECTORS Page 1 of 2
BOARD MEETING OF
August 7, 1997
NO.
3. CONSENT CALENDAR g.
DATE
TYPE OF ACTION
August 4, 1997
ACCEPT CONTRACT/AUTHORIZE NOTICE OF
COMPLETION
SUBJECT
ACCEPT CONTRACT WORK FOR THE SCUM SYSTEM ODOR CONTROL PROJECT, DISTRICT PROJECT
6108, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
SUBMITTED BY
Munawar Husain, Associate Engineer
INITIATING DEPTIDIV
Engineering Department/Plant Engineering Division
ISSUE: Construction has been completed on the Scum System Odor Control Project, District Project 6108,
and the work is now ready for acceptance.
BACKGROUND: Under this project, stainless steel covers were installed on the scum thickening tank and
two day tanks and ducts were built to convey foul air to the existing biofilter odor control unit for odor
removal. To provide flexibility, ducts were also built to convey the foul air to the multiple hearth furnaces
or the existing chemical scrubbers north of the Solids Conditioning Building for odor removal.
Details of the project are also included on pages TP-74 and TP-75 of the 1996-97 Capital Improvement
Budget. See Attachment 1 for the location of the work completed under this project.
The construction contract was authorized to be awarded to N. V. Heathorn, Inc. of Oakland, California on
January 9, 1997, by the District Board of Directors. The contractor was issued a Notice to Proceed on
February 13, 1997. The contract completion date was July 14, 1997. The contact work was completed
on time, with the District taking beneficial occupancy of the new facilities on July 14, 1997.
It is appropriate to accept the contract work at this time. The total authorized budget for this project is
$263,000. An accounting of project costs will be provided to the Board at the time of project close out.
RECOMMENDATION: Accept the contract work for the Scum System Odor Control Project, District Project
6108, and authorize the filing of the Notice of Completion.
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INITIATING DEPARTMENT/DIVISION
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PAGE 2 of 2
ATTACHMENT 1
SCUM SYSTEM ODOR CONTROL PROJECT, DP 6108
PROJECT LOCATION
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~ Central Contra Costa Sanitary District
~'--'"~~ BOARD OF DIRECTORS Page 1 of2
IlllllIIllIIIlllllllIlIIlllllllllll!! BOARD MEE11A~~ust 7, 1997
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NO.
3.
CONSENT CALENDAR h.
August 1, 1997
TYPE OF ACl10N
ACCEPT GRANT OF EASEMENT
DATE
SUBJECT
ACCEPT GRANT OF EASEMENT FROM ROBERT P. WHITMAN, ET UX, JOB NO. 1049, PARCEL 2, ALAMO
AREA, AT A COST OF $150
SUBMITTED BY
Dennis Hall, Associate Engineer
INIllA liNG DEPT /llIV
Engineering Department/Infrastructure Division
ISSUE: The Board of Directors' approval is required for accepting grants of easements.
BACKGROUND: A public sewer was installed across the Whitman property in 1963. An easement was not
obtained from the person who owned the property at that time. The Whitman's septic system has failed,
and they must connect to the public sewer. They have cooperated with the District and granted the subject
easement for the modest consideration of $150.
Staff has concluded that this project (acquisition of this easement) is exempt from the California
Environmental Quality Act (CECA) under District CECA Guidelines, Section 18.6, since it involves a minor
alteration in land-use limitations. Board of Directors' acceptance of this easement will constitute an
independent finding that this project is exempt from CECA.
RECOMMENDATION: Accept easement at a cost of $150 from Robert P. Whitman, et ux, Job 1049,
Parcel 2, and authorize the Grant of Easement to be recorded.
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9116/96
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GRANT OF EASEMENT
JOB 1049 PARCEL 2
ALAMO AREA
2523-9/88
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
:.:il.I"I!!!lil..I:~..!i:f:ili BOARD MErnA~~ust 7, 1997
Page 1 of 2
NO.
3.
CONSENT CALENDAR i.
DATE
August 1, 1997
TYPE OF ACTION
APPROVE QUITCLAIM OF SEWER EASEMENT
SUBJECT
QUITCLAIM SEWER EASEMENT TO RESOURCES FOR COMMUNITY DEVELOPMENT, JOB 2797, PORTION
PARCEL 2, PACHECO AREA
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT,QIV
Engineering Department/infrastructure Division
ISSUE: The owner of property identified as 121 Aspen Drive, Pacheco, has requested that the District
quitclaim a portion of a District easement within their property.
BACKGROUND: The subject easement was granted at no cost to the District in 1977. It was created to
provide service to the property now owned by Resources for Community Development. The former
improvements on this property have been razed, and a two-story building for .outreach" programs will be
constructed in their place. The building will be built up to the 10 foot set-back line on the north side of the
property. The portion of the easement to be quitclaimed is within the building's footprint. An existing
rodding inlet will be removed, and the property owner will install a manhole in the portion of the sewer
easement that remains within the set-back area. The subject easement is, therefore, no longer required and
may be quitclaimed. The District's processing fee has been paid by the owner.
Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental
Quality Act (CECA) under District CECA Guidelines Section 18.6, since it involves a minor alteration in land-
use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this
project is exempt from CECA.
RECOMMENDATION: Approve Quitclaim Deed to Resources for Community Development, Job 2797,
Parcel 2; authorize the President of the District Board of Directors and the Secretary of the District to
execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded.
INITIATING DEPARTMENT,QIVlSlON
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 4
NO.
3.
CONSENT CALENDAR j.
DATE
TYPE OF ACTION
July 24, 1997
ACCEPT GRANTS OF EASEMENTS
ACCEPT GRANTS OF EASEMENTS FROM THREE PROPERTY OWNERS FOR THE SOUTH ORINDA
SEWER IMPROVEMENTS PROJECT, D.P. 4928
SUBMITTED BY
Ricardo Hernandez, Engineering Assistant
INITIATING DEPTIDIV
Engineering Dept./lnfrastructure Div.
ISSUE: Board approval is required for the District to accept Grants of Easements.
BACKGROUND: The subject Grants of Easements are for easements acquired from property owners for the
construction of the South Orinda Sewer Improvements Project along Camino Pablo, Moraga Way, and
Southwood Drive in Orinda. Attached are maps depicting the subject easements.
Appraisals were prepared by a licensed real estate appraiser hired by the District to determine the value of
two of the proposed easements (Yee and Harriman). The value of the easement at 11 Orchard Road was
determined by an in-house appraisal based on current appraisal reports for that area. Based on comparable
sales of similar land and the impact of the proposed easements on the value of the existing lands, the just
compensation amounts for the permanent sanitary sewer easements and temporary construction easements
have been paid to the following owners:
Betty N. Yee
Stephen E. & Mary K. Harriman
Ethel M. Green
308 Moraga Way
34 Southwood Drive
11 Orchard Road
$ 6,787
$13,952
$ 2,075
The easements for the Yee and Harriman properties were being acquired through eminent domain
proceedings. Negotiations have been successful and further legal action to acquire these easements will not
be necessary.
Funds for the purchase of these easements are included in the South Orinda Sewer Improvements Project,
D.P. 4928. A Notice of Exemption from the California Environmental Quality Act (CEQA) was filed with the
Contra Costa County Clerk on November 8, 1996.
RECOMMENDATION: Accept Grants of Easements from Betty N. Yee, Stephen E. and Mary K. Harriman,
Ethel M. Green, and authorize staff to record said Grants of Easements with the Contra Costa County
Recorder.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 2
NO.
3.
CONSENT CALENDAR
k.
DATE
TYPE OF ACTION
July 24, 1997
ACCEPT GRANTS OF EASEMENTS
SUBJECT
ACCEPT GRANTS OF EASEMENTS FROM TWO PROPERTY OWNERS FOR THE PLEASANT HILL RELIEF
INTERCEPTOR PROJECT, D.P. 4985
SUBMITTED BY
Ricardo Hernandez, Engineering Assistant
INITIATING DEPTIDIV
Eng i neeri ng/I nfrastructure
ISSUE: Board approval is required for the District to accept Grants of Easements.
BACKGROUND: The subject Grants of Easements are part of the continuation of right of way acquisition
for future phases of the Pleasant Hill Relief Interceptor. These easements are being acquired from private
property owners to accommodate the Interceptor and also recycled water distribution lines. Maps depicting
the easements are attached.
Appraisals were prepared by a licensed real estate appraiser hired by the District to determine the value of
the proposed easements. Based on comparable sales of similar land and the impact of the proposed
easements on the value of the existing lands, the just compensation amounts for permanent sanitary sewer
easements have been paid to the following owners:
Theresa P. Walton and Robert E. Walton
Chi Hing Chang Trust
283 Boyd Road
291 Boyd Road
$1,410
$5,316
Funds for the purchase of these easements are included in the Pleasant Hill Easement Acquisition Project,
DP 4985.
This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and the 1993
Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is
required.
RECOMMENDATION: Accept Grants of Easements from Theresa P. and Robert E. Walton, and The Chi Hing
Chang Revocable Trust, and authorize staff to record said Grants of Easements with the Contra Costa
County Recorder.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
:.111.111111111'1'11111:11111:111111111'1 BOARD ME~~~~st 7, 1997
Page 1 of 4
NO.
3.
CONSENT CALENDAR
1.
DATE
TYPE OF ACTION
July 22, 1997
AUTHORIZE PUBLIC NOTICE
SUBJECT
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE
DISTRICT'S APPROPRIATIONS LIMIT
SUBMITTED BY
Debbie Ratcliff, Controller
INITIATING DEPTIDIV
Administrative/Finance & Accounting
ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in
accordance with Article XIII B of the California Constitution.
BACKGROUND: Proposition 4 was approved on November 6, 1979, and was incorporated in the California
Constitution as Article XIII B. Article XIII B, as implemented by Senate Bill 1352, limits appropriations of
state and local governments to the appropriations of the 1978-1979 base year adjusted in each subsequent
year for changes in the Consumer Price Index or California per capita personal income, whichever is lower,
and the change in population.
SB 1352 requires government agencies to establish their appropriations limit by resolution each year at a
regularly scheduled meeting. Notice to the public of the availability of documentation in support of the
appropriations limit must be given fifteen days prior to adoption. The appropriations limit is open to challenge
within 45 days of the effective date of the resolution.
The following key considerations have been used in applying the provisions of Article XIII B:
. The District accounts for its activities in three separate funds: Running Expense Fund (General
Fund); Sewer Construction Fund (Capital Fund); and Self-Insurance Fund.
The Running Expense Fund and Self-Insurance Fund are considered to be enterprise funds and are
not subject to limitation under Proposition 4. Enterprise funds are generally used to account for
operations that are financed and operated in a manner similar to private business enterprises where
it is intended that costs of providing goods or services to the public on a continuing basis be
financed or recovered primarily through user charges.
The District's appropriations limit is required to be established for the Sewer Construction Fund.
The appropriations limit is determined for yearly appropriations into the Sewer Construction Fund.
REVEWED AND RECOMIVIENDED FOR BOARD ACTION
DR
INITIA&ENTIDI\I1S10N
S ;\ADMIN\POS P APER\PR OP4. PP
9116/96
:lllllooo:o:::I:::::::lllllllllolollollllllllollilllliIlililililil DATE July 22, 1997
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Page 2 of 4
SUBJECT
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE
DISTRICT'S APPROPRIATIONS LIMIT
. Article XIII B defines "proceeds of taxes" as including, but not restricted to, all tax revenues,
income from investment of tax proceeds, and the proceeds of regulatory licenses, user charges and
fees to the extent that such proceeds exceed the reasonable cost of providing the regulation,
product or service. "Proceeds of taxes" also include state subventions, other than those for
mandated programs for which the state reimburses the local agency. S8 1352 further defines
state subventions to include only money received by a local agency from the state, the use of
which is unrestricted by the statute providing the subvention. Grant funds received from the state
for capital projects are restricted to specific uses and are, therefore, not "proceeds of taxes."
. Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation unless they
were appropriated into a reserve account prior to July 1, 1980; however, as the Sewer
Construction Fund is a single purpose fund, the fund balance at June 30, 1981 has been construed
as having been appropriated into reserves and, therefore, not subject to limitation.
Article XIII 8 was amended in 1990 by Proposition 111, which resulted in the following changes:
. Formerly, the appropriations limit was increased annually by a factor comprised of the change in
population combined with either the change in California per capita personal income or the
Consumer Price Index, whichever is lower. As amended, the Consumer Price Index is replaced by
the change in the local assessment roll due to local nonresidential construction. The Board is to
select between the per capita personal income or the change in the local assessment roll due to
local nonresidential construction by a recorded vote. The 1990-1 991 appropriations limit shall be
the 1986-1987 appropriations limit adjusted from that year forward by the new growth factors
stated in the proposition. The change in the local assessment roll, which is intended to be
obtainable from the County Assessor was not available for use for the 1990-1991 fiscal year and,
therefore, the per capita personal income factor was used. The County Assessor has since
provided the change in the local assessment roll for the 1991-1992 through the 1996-1997 fiscal
years, but advised that the change in assessment roll for the prior fiscal years 1987-1988 through
1990-1991 will not be available.
The change in the local assessment roll for the 1997-1998 fiscal year has been reported by the
County Assessor to be 11.3 percent. The California per capita personal income percentage change
is 4.67. The change in the local assessment roll is being used in the calculation of the 1997-1998
appropriations limit, as shown on Attachment I.
. Revenues received in a fiscal year and the fiscal year immediately following it in excess of the
appropriations limit during that fiscal year and the fiscal year immediately following it, shall be
returned by a revision of tax rates or fee schedules within the next two subsequent fiscal years.
11!lilili!ioioiloi:iillilllllllll!!il!illllllii!IIIOOO,.:1I1II DATE July 22, 1997
I
Page 3 of 4
SUBJ ECT
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE
DISTRICT'S APPROPRIATIONS LIMIT
. In the event an emergency is declared by the Board, the appropriations limit may be exceeded
provided that the appropriations limits in the following three years are reduced accordingly to
prevent an aggregate increase in appropriations resulting from the emergency.
. The annual calculation of the appropriations limit for each entity of local government shall be
reviewed as part of an annual financial audit.
The appropriations limit for 1996-1997 will be reviewed by the District's independent auditors, Hood &
Strong, during the regularly scheduled annual audit.
RECOMMENDATION: Authorize a public notice advising that documentation used in the determination of
the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 4,
1997, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1997-1998 will
be established.
Attachment I
Page 4 of 4
CENTRAL CONTRA COSTA SANITARY DISTRICT
Sewer Construction Fund (Capital Fund)
Appropriations Limit
1980-1981 Appropriations Limit
$6.062.800
$6.746.078
1981-1982 Appropriations Limit
1986-1987 Appropriations Limit
$7.266.875
$7.548.830
$8.010.818
$8.416.165
$8.823.507
$9.303.506
1982-1983 Appropriations Limit
1983-1984 Appropriations Limit
1984-1 985 Appropriations Limit
1985-1986 Appropriations Limit
1987-1988 Appropriations Limit
1995-1996 Appropriations limit
$9.964.055
$10.768.154
$11.575.765
$13.574.899
$14.559.079
$16.366.166
$19.225.777
$26.282.400
$28.260.787
1988-1989 Appropriations Limit
1989-1 990 Appropriations limit
1990-1991 Appropriations limit
1991-1992 Appropriations limit
1992-1993 Appropriations limit
1 993-1994 Appropriations limit
1994-1995 Appropriations Limit
1996-1997 Appropriations limit
1997-1998 Appropriations limit:
Nonresidential New Construction
Change in Assessment Roll
Population Change
Compound Effect:
1. 1130
1 .0086
1.1130x 1.0086 = 1.1225718
$28,260,787 x 1.1225718= $31.724.762
ADS/S/AdminlPosPaperlProp4.PP
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
..:1:111"1:::1:.1.11:1'.::..111:1 BOARD MErnA~~ust 7, 1997
Page 1 of 2
NO.
3.
CONSENT CALENDAR m.
July 29, 1997
TYPE OF ACTION
SET PUBLIC HEARING
DATE
SUBJECT
ESTABLISH SEPTEMBER 4, 1997, AT 2 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING TO
CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE PLEASANT HILL RELIEF
INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT NO. 4985.
SUBMITTED BY
Tad J. Pilecki
INITIATING DEPTIOIV
Engineering Department/Infrastructure Division
ISSUE: A public hearing must be conducted and a Resolution of Necessity adopted to initiate eminent domain
(condemnation) proceedings for acquisition of public easements.
BACKGROUND: The next portion of the Pleasant Hill Relief Interceptor Sewer (Phase 4) to be installed in
1998 is located between Taylor Boulevard and Gregory Lane. The completion of Phase 4 of the interceptor
sewer will correct the overflows experienced this past winter in the vicinity of Price Lane and Gregory Lane.
Staff has been negotiating with owners of nine properties along the proposed alignment and has reached
or believes it can reach settlements with eight of the property owners. Uttle progress has been made over
the past year with the remaining property owner, whose property is immediately north of Gregory Lane.
Based on the difference in positions between the District and this owner and the lack of progress on
negotiations, staff considers it appropriate to proceed with the commencement of eminent domain action
at this time. A subsequent eminent domain action may be necessary if negotiations to obtain easements
across any of the other remaining properties are unsuccessful.
The sequence of events for Phase 4 is as follows:
· Secure property rights by December 31, 1 997
· Finalize the design by January 31, 1 998
· Receive bids in March 1998
· Begin work in April 1998
Holding the hearing regarding adoption of a Resolution of Necessity in early September will provide enough
time to complete the eminent domain process and secure the rights to enter the owner's property prior to
completion of the design and advertisement for bids. Staff will continue to negotiate with the owner with
the intent of reaching a settlement. As required by law, staff will notify the property owner at least 16 days
prior to the public hearing.
RECOMMENDA110N: Establish September 4, 1997, at 2 p.m. as the date and time for a public hearing to
consider adoption of a Resolution of Necessity for the Pleasant Hill Relief Interceptor Project, Phase 4, District
Project No. 4985.
TJP
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ROGER J. DOlAN
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INITIATING DEPARTMENTIOIVlSlON
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BOARD OF DIRECTORS
...................................................................................................................................................................................'....
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Page 1 of 1
NO.
3.
CONSENT CALENDAR n.
DATE
TYPE OF ACTION
August 1, 1997
AUTHORIZE ATTENDANCE
SUBJECT
AUTHORIZE THE ATTENDANCE OF BHUPlNDER S. DHALIWAL, LABORATORY SUPERINTENDENT, AT A
BENCHMARKING MEETING IN PORTLAND, OREGON, ON AUGUST 27,1997, AT A COST OF $500.
SUBMITTED BY
James M. Kelly, Plant Operations Division
INITIATING DEPTttllV
Plant Operations Department/Operations
ISSUE: Approval by the Board of Directors is required for travel outside of California or if the expense will
exceed $500.
BACKGROUND: Bhupinder S. Dhaliwal, Laboratory Superintendent, has been invited to attend a multi-
agency Benchmarking meeting in Portland, Oregon. Central Contra Costa Sanitary District is working with
East Bay Municipal Utility District, Sacramento Regional County Sanitary District, Sanitation Districts of
Orange County, the City of Portland, Oregon, and Kings County Metropolitan Sanitary District, Washington,
to develop means to increase the reliability and efficiency of the agencies. Subgroups have been formed
to evaluate Engineering functions, Plant Operations and Maintenance, Source Control, Administrative
functions, and laboratory operations.
Bhupinder S. Dhaliwal, Laboratory Superintendent, is representing CCCSD in the laboratory group meetings.
Most group meetings are in Northern California; however, the next laboratory group meeting is in Portland,
Oregon. The multi-agency benchmarking effort will allow CCCSD to compare our laboratory operation,
OA/OC process, etc., to other agencies using performance assessment criteria. There are sufficient funds
budgeted to pay for this expense.
RECOMMENDATIONS: Authorize the attendance of Bhupinder S. Dhaliwal at the benchmarking meeting
to be held in Portland, Oregon, on August 27, 1997, at a cost of $500.
~ AAf) RECOMMEMJED FOR BOARD ACTION
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INITIATING DEPARTMENTttllVlSlON
S:\POSPAPR\ 1997-98\BENCHMAR.BSD
9/16/96
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
1llllllIllIlIliiiiiillllliillilililil! BOARD MEE1lA~~ust 7, 1997
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Page 1 of 6
NO.
5.
BIDS AND AWARDS a.
August 4, 1997
TYPE OF ACTION
AWARD CONTRACT; AUTHORIZE AGREEMENT
DATE
SUBJECT
AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ENGINEERED SOIL REPAIRS, INC., FOR THE
CRESCENT DRIVE, MINER ROAD, AND LOS ARABIS DRIVE STORM DAMAGE PROJECTS, AND
AUTHORIZE EXECUTION OF AN AGREEMENT RELATIVE TO CONSTRUCTION OF THE MINER ROAD
STORM DAMAGE PROJECT, DISTRICT PROJECT NO. 5162
SUBMITTED BY INITIATING DEPTilJIV
Robert Dragon, Construction Inspector/Designer Engineering Department/Infrastructure Division
ISSUE: On July 29, 1997, sealed bids were received and opened for construction of the Crescent Drive
Storm Damage Project, District Project No. 5162. The Board of Directors must authorize award of the
contract or reject bids within 50 days of bid opening.
BACKGROUND: In December 1995 Collection System Operations Department (CSOD) crews discovered that
a landslide had damaged a 6-inch, vitrified-clay sewer in a backyard easement at 25 and 29 Crescent Drive
in Orinda (Attachment 1). A temporary sewer was installed, along with plastic sheeting, sandbags, and
drainage lines, to protect the area from further movement. Geotechnical investigations and engineering
studies were performed during the summer of 1996. Construction of the project was deferred until 1997
because of the onset of winter. Severe winter storms around New Year's Day 1997 caused the landslide
to reactivate and destroy the temporary sewer. The landslide also threatened the two homes. A
replacement sewer and piers to stabilize the two homes were installed by contractors under an emergency
declaration.
Work to correct storm damage at two other sites has been included in the Crescent Drive Project. Those
sites are located near 621 Miner Road, Orinda, and near 3881 Los Arabis Drive, Lafayette. The work near
621 Miner Road includes replacement of storm drainage facilities adjacent to an existing 6-inch diameter
sanitary sewer. The work near 3881 Los Arabis Drive includes slope restoration on property owned by the
District. These two storm damage sites were added to the Crescent Drive Project to achieve an efficiency
in the costs of the construction contract and construction management (economy of scale).
Plans and specifications were prepared by a joint team of District staff and a geotechnical engineering
consultant. The project was advertised for bid on July 11 and July 17, 1997. The engineer's pre bid
estimate for construction was $225,000. Seven bids ranging from $159,301 to $259,000 were received
and publicly opened on July 29, 1997. A summary of bids is presented in Attachment 2.
INITIATING DEP~V1S10N
RECOMMEMJB) FOR BOARD ACTION
JSM
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H:\PP\AWD5162.RD
9/16/96
1:111~1~1~~il:I~I:I:.I.III~:~:II~I"II".I'IIIII.111111I
DATE
August 4, 1997
Page 2 of 6
SUBJECT
AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ENGINEERED SOIL REPAIRS, INC., FOR THE
CRESCENT DRIVE, MINER ROAD, AND LOS ARABIS DRIVE STORM DAMAGE PROJECTS, AND
AUTHORIZE EXECUTION OF AN AGREEMENT RELATIVE TO CONSTRUCTION OF THE MINER ROAD
STORM DAMAGE PROJECT, DISTRICT PROJECT NO. 5162
The Engineering Department conducted a technical and commercial evaluation of bids and determined that
the lowest, responsive, responsible bidder is Engineered Soil Repairs, Inc., of Walnut Creek for the amount
of $159,301. The bid breakdown for each storm damage site was $107,833 for Crescent Drive, $37,016
for Miner Road, and $14,452 for Los Arabis Drive. The funds required to complete this project, as shown
in Attachment 3, are $248,000. The total project cost is anticipated to be $371,000.
The Miner Road Storm Damage Project involves repair of a sewer located in easements on property owned
by Bruce and Jeanette Howard and Anita and Oliver Pearson. The District has negotiated an agreement with
the property owners relative to construction of the storm damage repairs. Under the proposed agreement,
the District will design and construct the storm damage repairs. The property owners will provide
construction access and staging areas and pay for a portion of the repair costs.
The work included in this project appears in the 1997-98 Capital Improvement Budget under two titles:
Crescent Drive Sewer Improvements, pages C5-59 and C5-60, and 1996-97 Storm Damage Repairs, pages
CS-51 through CS-53. Staff has conducted a cash flow analysis of the Sewer Construction Fund and
concluded that adequate funds are available for this project. District staff has requested disaster relief
funding from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency
Services (OES) for permanent repairs at the Crescent Drive and Miner Road storm damage sites. The
requested grant funds are $109,237 and $39,140, respectively. The FEMAlOES field inspectors have
tentatively approved these estimated costs; however, final approval has not been received yet. Repairs to
the Los Arabis Drive site are not eligible for disaster relief funding.
Staff has concluded that this project is exempt from the California Environmental Quality Act (CECA) under
District CECA Guidelines, Section 18.2(b), since it involves repairs and minor alterations to existing public
sewer facilities. Board of Directors' approval of this project will constitute an independent finding that this
project is exempt from CECA.
RECOMMENDAll0N: Authorize the award of contract for construction of the Crescent Drive, Miner Road,
and Los Arabis Drive Storm Damage Projects, DP 5162, in the amount of $159,301 to Engineered Soil
Repairs, Inc., as the lowest, responsive, responsible bidder. Authorize the General Manager-Chief Engineer
to execute an agreement with affected property owners relative to the Miner Road Storm Damage Project.
H:\PP\AWDS162.RD
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ATTACHMENT
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CRESCENT DRIVE
LANDSLIDE REPAIR
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ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5162 - Crescent Drive Storm Damaae Reoair
DATE
July 29. 1997
LOCATION:
Orinda
ENGR. EST. $ 225.000
1 Engineered Soil Repairs, Inc. (510) 210-2150 $159,301
1267 Springbrook Rd
Walnut Creek, CA 94596
2 Ivan Smith & Sons (510) 223-0736 $183,737
Ivan R. Smith Construction
6000 Monte Verde Rd
EI Sobrante CA 94803
3 Sarott Construction Co. (510) 229-0227 $195,615
4095 Pacheco Boulevard
Martinez CA 94553
4 Hillside Drilling (510) 234-6532 $249,469
P.O. Box 70130
Point Richmond, CA 94807
5 D. E. Bianchini (51 0) 831-0400 $249,800
P.O. Box 2204
San Ramon, CA 94583
6 Gordon N. Ball, Inc. (510) 838-5675 $258,001
333 Camille Avenue
Alamo, CA 94507
7 S.R.P. Company (510) 753-5142 $259,500
4500 Wolf Way
Antioch CA 94509
BIDS OPENED BY Is! Joyce Murohy
DATE July 29. 1997
SHEET NO. --L OF ...1
H:\PP\AWD5162.RD
9/16/96
ATTACHMENT 3
CRESCENT DRIVE STORM DAMAGE PROJECT
DISTRICT PROJECT NO. 5192
POST-BlDIPRECONSTRUCTlON ESTIMATE
PERCENT OF
ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction
. Construction Contract $ 159,301
(Engineered Soil Repairs, Inc.)
. Contingency at 25 percent 40.699
SUBTOTAL CONSTRUCTION $ 200,000 100.0
2. Construction Management
. District Forces
- Construction Management $ 6,000
- Contract Administration/Inspection 12.000
SUBTOTAL CONSTRUCTION MANAGEMENT $ 18,000 9.0
3. Professional Mechanical Services
. Material Testing $ 3,000
. Arborist 1,000
. Geotechnical Engineer 8.000
(Alan Kropp and Associates)
SUBTOTAL PROFESSIONAL/TECHNICAL $ 12,000 6.0
SERVICES
4. Engineering and Other Services During Construction
. District Forces
- Office Engineering Services $ 4,000
- Record Drawings 2,000
- Community Relations 500
- Surveying 3,000
- Easement Preparation 2,000
- Collection System Operations 500
H:\PP\AWD5162.RD
PERCENT OF
ESTIMATED
TOTAL CONSTRUCTION
ITEM DESCRIPTION
· Other Services
- Permit Feesllnspection Fees 2,000
- Legal 4.000
SUBTOTAL ENGINEERING & OTHER SERVICES $ 18,000 9.0
CONSTRUCTION MANAGEMENT &
ENGINEERING TOTAL (ITEMS 2, 3, & 4) $ 48,000 24.0
5. Prebid Expenditures (Planning, Design, and $ 123,000
Emergency Repairs)
6. Total Project Cost $ 371,000
7. Funds Allocated to Date $ 123,000
8. Allocation Required to Complete Project $ 248,000
H:\PP\AWD5162.RD
~ Central Contra Costa Sanitary District
BOARD OF DIRECTORS Page 1 of 5
BOARD MEETING OF
August 7, 1997
NO.
5. BIDS AND AWARDS b.
DATE
TYPE OF ACTION
August 1, 1997
AUTHORIZE AWARD
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. R. LEMINGS CONSTRUCTION FOR THE
M2-A FORCE MAIN REHABILITATION PROJECT, DISTRICT PROJECT 5225
SUBMITTED BY
Ba T. Than, Associate Engineer
INITIATING DEPTIDIV
Engineering Department/Plant Engineering Division
ISSUE: On July 30, 1997, sealed bids were received and opened for construction of the M2-A Force Main
Rehabilitation Project, District Project No. 5225. The Board of Directors must authorize award of the
contract or reject bids within 50 days of the bid opening.
BACKGROUND: The M2 system, which conveys wastewater from Maltby Pumping Station to the treatment
plant, consists of two force mains. The original force main (M2-A) was constructed in 1970 with reinforced
concrete steel cylinder (steel) pipe. A second force main (M2-B) was constructed in 1991 with high density
polyethylene (HOPE) pipe. As part of the M2-B project, a portion of the M2-A steel pipe (within the IT Baker
site up to the northern plant boundary) was replaced with HDPE pipe. Severe corrosion problems in a
section of the steel pipe (near the connection to HOPE pipe) rendered the M2-A force main inoperable as
of summer, 1997. Investigation indicated that the corrosion is only a localized problem, and the remainder
of the steel pipe is in acceptable condition. This project will replace about 200 linear feet of the corroded
steel pipe with HOPE pipe (see Attachment 1 for project location).
Plans and specifications were prepared by District staff. The Engineer's Estimate for the construction cost
was $215,000. The project was advertised on July 16 and July 21, 1997. Three (3) bids ranging from
$246,725 to $333,333 were received and publicly opened on July 30, 1997. A summary of these bids
is shown in Attachment 2. The Plant Engineering Division conducted a technical and commercial evaluation
of these bids and has determined that D. R. Lemings Construction is the lowest responsible bidder with a
bid amount of $246,725.
District staff will administer the construction management and engineering functions for the construction
contract. Staff recommends that NPG Engineering and Construction Services (NPG) be selected for the task
of construction inspection and support services, since District staff is not presently available. NPG, a
Woman-owned Business Enterprise, has performed well on previous capital improvement projects at a very
cost-effective service. The construction inspection and support services fee of $20,500 has been negotiated
with NPG. Additionally, two other specialized professional consultants will be used for this project:
Woodward-Clyde will provide geotechnical engineering and trench shoring review services and V&A
Consulting Engineers, Inc. will provide cathodic protection engineering services.
REVEWfl) AND RECOMNENDED FOR BOARD ACTION
RAB
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INITIATING DEPARTMENTIDIVISION
lSl\
PED\L:\PP\5225A WRD .BTT
9/16/96
DATE
August 1, 1997
Page 2 of 5
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. R. LEMINGS CONSTRUCTION FOR THE
M2-A FORCE MAIN REHABILITATION PROJECT, DISTRICT PROJECT 5225
The allocation of funds required to complete this project, as shown in Attachment 3, is $353,000. This
project is included in the Fiscal Year 1997-98 Capital Improvement Budget (CIB) on pages CS-69 through
CS-70. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEOA)
under District CEOA Guidelines Section 18.2, since it involves minor alterations to existing sewage facilities
with no increase in capacity. Board of Directors' approval of this project will constitute an independent
finding that this project is exempt from CEOA.
RECOMMENDATIONS: Authorize award of a construction contract in the amount of $246,725 for
construction of the M2-A Force Main Rehabilitation Project, DP 5225, to D. R. Lemings Construction, the
lowest responsible bidder.
PAGE 3 of 5
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M2-A FORCE MAIN REHABILITATION PROJECT
DISTRICT PROJECT 5225
PROJECT LOCATION
ATTACHMENT
1
Page 4 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 5225
DATE: JULY 30. 1997
PROJECT NAME: M2-A FORCE MAIN REHABILITATION
LOCATION: MARTINEZ. CALIFORNIA
ENGINEER EST.: $ 215.000
No BIDDER BID PRICE
(Name & address)
1 D. R. Lemings Construction
P.O. Box 2173 246,725
Concord, CA 94521
2 Mountain Cascade Inc.
P.O. Box 5050 291 ,000
Livermore, CA 94551
3 McQuire and Hester
9009 Railroad Avenue 333,333
Oakland, CA 94603
BIDS OPENED BY Isl Joyce Murphy
DATE July 30. 1997
SHEET NO. ...L OF ...L.
ATTACHMENT 3
M2-A FORCE MAIN REHABILITATION PROJECT
DISTRICT PROJECT NO. 5225
POST -BID/PRECONSTRUCTION ESTIMATE
No.
ITEM DESCRIPTION
1 . Construction
a. Construction Contract
b. Contingency at 18 percent
TOTAL CONSTRUCTION
2. Construction Management
a. District Forces
- Construction Management
- Record Drawings
- Survey
- Project Engineering
- Plant Operations Department
SUBTOTAL
b. Consultants
- Construction inspection and support - NPG Engineering
- Geotechnical services -Woodward-Clyde
- Cathodic protection services - V&A Consulting Engineers
- Legal
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3. TOTAL CONSTRUCTION PHASE COST
4. TOTAL PREBID EXPENDITURES
5. TOTAL ESTIMATED PROJECT COST
6. FUNDS AUTHORIZED TO DATE
7. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
Page 5 of 5
PERCENT OF
ESTI MATED
CONSTRUCTION
TOTAL ($) COST
246,725
44,275
291,000
100.00
10,000
3,000
3,000
9,000
3,000
28,000
9.62
20,500
7,500
2,000
1,000
31,000
10.65
59,000
20.27
350,000
120.27
28,000
9.62
378,000
129.90
25,000
353,000
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
'1.11.::':::.:::.;;:::::iii:::;:jj>:::;~:.:::';::::"lliliiil.II::::lil~"I'1 BOARD MEEn;~~ust 7, 1997
Page 1 of 6
NO.
8.
ENGINEERING a.
DATE
August 1, 1997
TYPE OF ACTION
ADOPT RESOLUTION
SUBJECT
ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING
LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF
INST ALUNG SEWER IMPROVEMENTS
SUBMITTED BY
Jay S. McCoy
INITIATING DEPTIDIV
Engineering Department/Infrastructure Division
~: Adoption of a resolution is needed to initiate proceedings for a demonstration project known as the
Leona Court Contractual Assessment District (C.A.D.) No. 97-2.
BACKGROUND: A group of property owners whose parcels are located on Leona Court in Alamo have
contacted Central Contra Costa Sanitary District (CCCSD) staff to obtain information regarding connecting
their homes to CCCSD'S public sewer system. The formation of a C.A.D. for Leona Court was discussed
at the Board meetings on July 3 and July 17, 1997. A map is attached showing the extension of a public
sewer in Leona Court. Initially, three owners expressed interest in connecting their homes. One additional
owner has recently joined the initial group of three. There are a total of eight parcels on Leona Court.
The approach to the Leona Court demonstration project will be based on the first C.A.D. on Gary Way. The
C.A.D. process includes the formation of the district, execution of agreements between the owners and
CCCSD, installation of the sewer extension by a contractor employed by the owners, provision of funds by
CCCSD to finance the costs of the C.A.D., and future payments by the owners to reimburse CCCSD for the
funds it provides.
The owners will be allowed to select between (1) paying the full amount of their shares initially, and
(2) CCCSD financing each owner's share of the project. The financing would be in the form of CCCSD
paying the full amount of the owner's share(s) initially, placing charges including interest on the owner's tax
bill for ten successive years and, thereby, reimbursing CCCSD by collecting the charges on the tax bills. If
there are owners who neither pay their shares nor agree to an assessment, the shares of these
nonparticipating owners will be borne by the participating owners. For example, if four owners participate
and the cost is $72,000, the four owners each would payor be assessed $18,000 initially. Based on a total
of eight lots, a repayment charge of $9,000 plus interest would be established and collected from each
nonparticipant when their home was connected to the proposed sewer extension. CCCSD would collect
the repayment charge at the time a home was connected and apply these collected funds: (1) toward
reducing the remaining assessments on the participating owners who would be paying annual assessments
on their tax bills and (2) toward refunds to the partiCipating owners who would have paid their shares up-
front.
RE\IEMB) AM) RECOMMENDED RJR BOAR) ACTION
W1~
H:\JA Y\LEONACD2\PREPCAD.PP
9/16/96
II:i:':':::li.J:I!':.I.II:liiiiiil_I'i:iii:iii:iiiii:i:1 DATE August 1, 1997
I
Page 2 of 6
SUBJECT
ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING
LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF
INSTAWNG SEWER IMPROVEMENTS
The assessments will be subject to the provisions of Proposition 218, which requires a vote and a public
hearing. Owners who will be assessed will be mailed ballots and will vote on whether or not they agree to
be assessed for the sewer improvements.
At the Board meetings on July 3 and July 17, 1997, the Board reviewed proposed draft criteria that was
originally developed in conjunction with the Gary Way C.A.D. The Board provided guidance to staff, and
the following criteria are proposed to be applicable to the formation of future contractual assessment districts.
These criteria are still draft in nature and will be reviewed in the future.
· The minimum number of parcels within a C.A.D. will be five. However, there is no requirement that
any more than one parcel be assessed.
· The payback period of the owner's assessments will be a maximum of ten years.
· All costs are to be paid by the owners. (Participants pay nonparticipants' shares.)
· If there are nonparticipating owners, a repayment charge will be established and a rebate will be
collected from the nonparticipants when the connection of their homes are made. The money
collected will be used to reimburse the participants.
· The interest rate for participant's assessments and nonparticipant's repayments will be 1 percent above
the interest received by CCCSD on long-term investments.
· A minimum of 70 percent of the parcels within the C.A.D. must be developed (have existing structures
on them).
There are eight parcels on Leona Court, and all of the eight parcels have existing homes. Thus, the Leona
Court sewer extension qualifies to be a C.A.D.
The first steps toward creation of the Leona Court C.A.D. No. 97-2 are to adopt a resolution indicating
CCCSD's intention to designate an area within which contractual assessments are appropriate; to briefly
describe the proposed financing for the program; to establish the boundaries of the Assessment District; to
DATE
August 1, 1997
Page 3 of 6
SUBJECT
ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING
LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF
INSTAWNG SEWER IMPROVEMENTS
set the time, date, and place for a public hearing at which interested persons may inquire about or object
to the proposed program; and to direct staff to prepare a report. The report will include:
· A map.
· A draft agreement specifying the terms and conditions that would be agreed to between a
participating property owner within the contractual assessment area and CCCSD.
· A statement of District policies concerning contractual assessments, including the identification
of types of facilities that may be financed through the use of contractual assessments;
authorization for the General Manager-Chief Engineer to enter into contractual assessment
agreements on behalf of the District; maximum aggregate dollar amount of contractual
assessments; and a plan for raising a capital amount required to pay for work performed
pursuant to contractual assessments. The plan will include a statement of or method for
determining the interest rate and time period during which the contracting property owners
would pay any assessment.
A resolution has been prepared that contains the information mentioned in the above paragraph. Adoption
of the resolution is appropriate to begin the process to form Leona Court C.A.D. No. 97-2.
RECOMNENDAT1ON: Adopt a resolution of intention to undertake a demonstration project designating Leona
Court as Contractual Assessment District No. 97-2 for the purpose of installing sewer improvements.
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PROPOSED BOUNDARY OF
LEONA COURT
CONTRACTUAL ASSESSMENT DISTRICT
NO. 97-2
RESOLUTION NO. 97-
RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT
DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2
FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS
WHEREAS the public health and the environment will be best protected by the
expansion of the public sewer system; and
WHEREAS the construction and installation of a sanitary sewer pipeline, together
with appurtenant work and facilities, in areas not presently connected to the sewer
system will facilitate the elimination of potential public health problems; and
WHEREAS a demonstration project designed to facilitate the elimination of failing
septic tanks is presently being considered; and
WHEREAS it would be convenient and advantageous to establish a boundary
around an area within which the District and property owners may enter into contractual
assessments and make arrangements to finance public improvements to parcels which are
developed and where the costs and time delays involved in creating an assessment district
pursuant to alternative provisions in the law would be prohibitively large relative to the
cost of the improvement.
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District
resolves:
1 . This Board intends to order the following improvement under the authority
of the Municipal Improvement Act of 1 911, as amended, to wit:
Construction and installation of approximately 400-linear feet of sanitary
sewer line, together with appurtenant work and facilities located at Leona
Court in Alamo, California.
2. This Board finds that the parcels within the Contractual Assessment District
are shown within the boundaries of the map entitled, "Proposed Boundary
of Leona Court Contractual Assessment District No. 97-2."
3. This Board intends to levy a special assessment upon participating parcels
within the described district in accordance with the special benefit to be
received by each parcel of land, respectively, from the improvement. The
improvement proposed will not confer any special benefit upon any publicly
owned land. Hence, there shall be omitted from special assessment all
public streets, alleys, and places and all land belonging to the United States,
the State of California, the County of Contra Costa, and this District now in
use in the performance of a public function.
4. This District will finance the improvements from the Sewer Construction
Fund. Assessments shall be paid over a maximum period of ten (10) years
with interest at a rate to be fixed by the District.
H:\JA Y\LEONACD2\RESOLCAD. WPD
1
5. The procedure for the collection of assessments will be the placement of
assessments on property owner's tax bills. The first assessments will be
placed on owner's tax bills in fiscal year 1998 - 99.
6. This Board appoints Jay McCoy, Infrastructure Division Manager, as
Engineer of Work for this project, and directs the preparation of the report
reQuired by Section 5989.22 of the Streets and Highways Code.
7. The amount of any surplus remaining in the improvement fund after
completion of the improvement and payment of all claims shall be
distributed in accordance with the provisions of Section 10427 of the
Streets and Highways Code.
8. A public hearing shall be held on this matter at 2 p.m. on or about Thursday,
October 16, 1997, at the District offices, 5019 Imhoff Place, Martinez. This
date is tentative and may be modified in the future.
PASSED AND ADOPTED this 7th day of August, 1997, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES:
NOES:
Members:
Members:
ABSENT:
Members:
Mario M. Menesini
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Aim,
District Counsel
H:\JA Y\LEONACD2\RESOLCAD.WPD
2
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 3
DATE
August 4, 1997
NO.
8.
ENGINEERING b.
TYPE OF ACTION
Set Public Hearing
SUBJECT
ESTABLISH SEPTEMBER 4,1997, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS
ON THE PROPOSED ADDITION TO THE DISTRICT CODE, TITLE 11, "RECYCLED WATER"
SUBMITTED BY
Lynne Putnam, Senior Engineer
INITIATING DEPTIDIV
Engineering/Planning
ISSUE: It is the District's practice to hold a public hearing prior to revising the District Code.
BACKGROUND: The District is the designated purveyor of recycled water in the Pleasant Hill area (Zone
1) and for five current recycled water customers near the treatment plant. The District has received the
necessary permit to serve these recycled water customers from the Regional Water Quality Control Board
(RWQCB). The RWQCB permit requires the District to establish and enforce rules and regulations for
recycled water uses. It is appropriate to embody these rules and regulations in the District Code, since
recycled water purveyorship represents a new customer service of the District.
A new section of the District Code, Title 11, has been written to include all of the recent permit
requirements and to establish rules and regulations for recycled water use by current and future
customers. The new code section will be used to create permits and will establish enforcement of permit
restrictions. New customers will receive a copy of Title 11 with their permit applications. A public
hearing will allow current and future customers to review and comment on the new code section. Please
refer to Attachment 1 for a summary of the issues covered in Title 11.
The proposed date of the public hearing is September 4, 1997, at the scheduled Board Meeting.
RECOMMENDATION: Establish September 4, 1997, as the date for a public hearing to receive
comments on the proposed Title 11, "Recycled Water," addition to the District Code.
~ AND RECOftItAENOB) FOR BOARD ACTION
INITIATING DEPARTMENTIDIVlSlON
H:\DATA\POSPAPER\TIT11 PP.LBP
9/16/96
Page 2 of 3
ATTACHMENT 1
TITLE 11
RECYCLED WATER
SUMMARY
Issues covered by the proposed Title 11: Recycled Water
1. The District owns all distribution facilities, including the meter, rights-of-way,
and encroachment permits. The customer owns all facilities on the customer
side of, and including, the valve downstream of the meter.
2. Customers have the responsibility to:
A. Comply with requirements in the RWQCB Water Reuse Requirements;
B. Comply with requirements in the District's Water Use Permit;
C. Design, construct, and operate customer-owned recycled water
facilities in accordance with District standards;
D. Apply recycled water in accordance with Title 22;
E. Train employees in appropriate uses of recycled water;
F. Clearly identify all above-ground equipment used for recycled water;
G. Inspect the site of recycled water use on a monthly basis and report
on inspections to the District on a quarterly basis.
3. Failure to comply with the customer requirements could result in termination
of service and/or penalties.
4. Failure to use recycled water where appropriate and available may be a
violation of California Water Code Section 13551.
5. The conditions of recycled water service are discussed which include the
following issues:
A. Pressure and flow
B. Allocation of recycled water in the event of a shortage
C. Recycled water quality
D. Protection of recycled water system
E. Liability
F. Application for water service
G. Recycled water customer permit
H. Unauthorized use of water
I. Reporting requirements
J. Obligation to pay for water delivered
K. Water waste
Page 3 of 3
L. Delivery facilities and meters
M. Obstruction of water facilities prohibited
N. Meter reading
O. Testing meters
P. Billing and collection for water deliveries
Q. Suspension or termination of water deliveries
R. Access to customer site
6. Recycled water rates will be established and may be amended by the
District's Board of Directors.
7. The District, at the discretion of the GM-CE, may pay for retrofits on a
customer's property by entering into an agreement with the customer, and
may charge a retrofit surcharge added to the established rate for recycled
water, in order to recover the costs over a period not to exceed 15 years.
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY
DISTRICT CREATING TITLE 11 OF THE DISTRICT CODE
ESTABLISHING RULES AND REGULATIONS
FOR USE OF RECYCLED WATER
August 1997
ORDINANCE NO.
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA
SANITARY DISTRICT CREATING TITLE 11 OF THE DISTRICT CODE ESTABLISHING
RULES AND REGULATIONS FOR USE OF RECYCLED WATER
WHEREAS, the Central Contra Costa Sanitary District (District) has authority to
produce and purvey recycled water, including authority granted by Contra Costa Water
District (CCWD) through a "Project Specific Agreement for Zone One Recycled Water
Project" approved by the District and CCWD on November 22, 1994; and
WHEREAS, the District is permitted by the State of California San Francisco Bay
Regional Water Quality Control Board to produce and supply treated effluent as recycled
water; and
WHEREAS, the District desires to define and enforce the rules and regulations
pursuant to which recycled water may be supplied by the District, and to clarify the roles
and responsibilities of the various entities involved in production, delivery, sale, use, and
regulation of recycled water; and
WHEREAS, proper legal notice of a public hearing on the proposed Recycled Water
Ordinance has been published in the Contra Costa Times, and copies of the proposed
ordinance were mailed to existing and potential recycled water customers; and
WHEREAS, the proposed Recycled Water Ordinance has been available at the office
of the Secretary of the District for the public to review for a period of fifteen (15) days
or longer; and
WHEREAS, a properly noticed public hearing was held on
to
receive comments on the proposed Recycled Water Ordinance;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain and enact Title 11 as set forth in full text attached as Exhibit
A hereto, which is incorporated by reference and further accordingly amends the District
Code. This Ordinance shall be a general regulation of the District, shall be published once
in the Contra Costa Times, a newspaper of general circulation, and shall be effective upon
such publication.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the
day of
, 1997 by the following vote:
AYES:
Members:
Boneysteele, Hockett, Lucey, Menesini, Nejedly
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Secretary, Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
APPROVED as to Form:
Kenton L. Aim
District Counsel
TITLE 11
RECYCLED WATER
Chaoters:
11.10
11.20
11.30
1 1 .40
11.50
Definitions and Introductory Provisions
Provisions Concerning Acceotance and Use of Recycled Water
Reauirement to Use Recycled Water
Provisions Concernina Recycled Water Service
Recycled Water Pricina
Chaoter 11.10
DEFINITIONS AND INTRODUCTORY PROVISIONS
Sections:
11 .10.10 Definitions
11.10.20 Ownership
11.10.10 Definitions. Unless the context specifically indicates otherwise, the
following terms and phrases, as used in this title, shall have the meanings designated
in this section:
a) "Cross-connection" means any physical connection between any part of
a water system used or intended to supply water for drinking purposes and any source
or system containing water or other substance that is not approved as potable for
human consumption.
b) "Customer" means the property owner or designee or truck hauler having
authority to sign the Recycled Water Use Permit and the authority to direct those using
recycled water on the property. In cases where the District wholesales water to retail
water purveyors, the customer is the retail water purveyor.
c) "Customer Service Meter" means the meter owned by the District used
to measure recycled water delivered to the customer's facilities.
d) "Delivery Facilities" means facilities used to deliver recycled water to
individual properties, including pipelines, meters, valves, meter boxes or vaults and
other appurtenances, from the District's recycled water main to the Point of
Connection.
e) "Distribution Facilities" means all District recycled water pipelines and
fixed equipment, including but not limited to pipelines, pumping stations, manholes,
connections, reservoirs, sampling points, meters, related appurtenances, and all
modifications, repairs and replacements thereto, beginning at the wastewater
treatment plant and ending at each customer Point of Connection or at each
termination of District-owned recycled water pipeline.
f) "District" means the Central Contra Costa Sanitary District.
g) "Point of Connection" means the upstream side of the valve on the
customer's side of the customer service meter.
h) "Treatment Facilities" means those facilities located at the District's
wastewater treatment plant which produce disinfected tertiary recycled water,
including filter plant forebays, filter plant, chemical and coagulant systems, clear well,
and distribution pumps.
11.10.20 Ownershio. The District is the sole owner of the Distribution
Facilities, and of equipment, supplies, warranties, rights of way, encroachment
permits, and licenses that are acquired for the Distribution Facilities. Customer service
meters shall be owned by the District. All facilities on the customer side of the Point
of Connection shall be owned, operated and maintained by the recycled water
customer.
Chaoter 11.20
PROVISIONS CONCERNING ACCEPTANCE AND USE OF RECYCLED WATER
Sections:
11.20.10 Recycled Water Guidelines
11.20.20 Responsibilities of Customer
11.20.30 Failure to Comply
11.20.10 Recycled Water Guidelines. The General Manager/Chief Engineer
may adopt guidelines or standards setting forth criteria to be satisfied before recycled
water may be supplied to a customer. A customer shall have satisfied the District that
such guidelines or standards can be met prior to delivery of recycled water to the
customer. The customer shall satisfy all such guidelines or standards for the entire
time when recycled water is delivered to the customer.
11.20.20 Resoonsibilities of Customers. It shall be the responsibility of the
customer to comply with all of the provisions of this title, and of all other applicable
laws, regulations, agreements, permits, orders, guidelines and standards relative to the
use of recycled water during the entire time that recycled water is delivered to the
customer. The omissions or acts by the District shall not relieve the customer of
responsibility to comply with the provisions of this title and of all other applicable
laws, regulations, agreements, permits, orders, guidelines and standards relative to the
use of recycled water. Without limiting the generality of the foregoing, customers
shall comply with the following requirements:
a) Customers must comply with all applicable provisions contained in
General Water Reuse Requirements of the Regional Water Quality Control Board
(RWQCB) issued May 9, 1997, and any amending or superseding Requirements, and
such other permit requirements as may be propounded by the RWQCB;
b) Customers must have available at all times for inspection by the RWQCB,
the District, or State or county Health officials a copy of the current RWQCB General
Water Reuse Requirements provided to customers by the District and the Recycled
Water Use Permit issued by the District;
c) Customers must comply with all requirements contained in Recycled
Water Use Permits issued to customers by the District;
d) Customers must design and construct customer owned recycled water
facilities in accordance with District approved standards, must maintain such facilities
in good working order and must operate such facilities in a manner as to achieve
compliance with all requirements applicable to use of recycled water;
e) Customers are responsible for application of recycled water on their use
areas and associated operations and maintenance in accordance with all applicable
California Department of Health Services reuse criteria requirements, contained in 22
California Code of Regulations, Sections 60301-60355 and any amending or
superseding provisions;
f) Customers are responsible for informing persons to whom customers
have delegated responsibility for applying recycled water of the requirements of the
RWQCB General Water Reuse Requirements and any amending or superseding
Requirements in some suitable manner;
g) Customers shall provide employee training to those employees who may
be exposed to recycled water in order to assure proper operation of recycled water
facilities, worker protection, and compliance with the RWQCB General Water Reuse
Requirements and any amending or superseding Requirements;
h) Customers shall assure that all above-ground equipment, including
pumps, piping, storage reservoirs, valves, etc. which may at any time contain recycled
water shall be adequately and clearly identified with appropriate warning signs and
shall make necessary provisions to inform the public that recycled water, which is
unfit for human consumption, is being used;
i) Customers shall on a monthly basis inspect the site of recycled water
use, at a time when recycled water is being used, for the following:
1. Evidence of runoff of recycled water from the site (show affected
area on a sketch, estimate volume);
2. Odor of wastewater origin from the irrigation site: if present,
indicate apparent source, characterization, direction of travel, and
any public use areas or off-site facilities affected;
3. Evidence of ponding of recycled water, and/or evidence of
mosquitoes breeding within the irrigation area due to ponded water;
4. Warning signs properly posted to inform public that irrigation or
water use is recycled water which is not safe for drinking;
5. Evidence of leaks or breaks in the irrigation system pipelines or
tubing;
6. Evidence of plugged, broken, or otherwise faulty drip irrigation
system emitters or spray irrigation sprinklers; and
7. Evidence of overflows, leaks, erosion of dykes, etc. of storage
ponds or impoundments.
j) Customers shall on a quarterly basis make a written report to the District
concerning the inspections referenced in Section 11.20.20 (i), including a report on
correction of deficiencies observed during inspection. Written reports shall be
submitted to the District each January 1, April 1, July 1 and October 1 while recycled
water is being received by a customer.
k) In the event any rule, provision or criteria set forth in this Section
conflicts with or is inconsistent with any State regulation, the more stringent rule,
provision or criteria shall apply.
11.20.30 Failure to Comolv. Failure to comply with the District Code and
other laws, regulations, agreements, permits, orders, guidelines and/or standards
relative to the use of recycled water may result in termination of recycled water
service and/or imposition of remedies as provided elsewhere in this code and/or as
may be prescribed by regulatory and health authorities. Such termination of recycled
water service and/or imposition of remedies shall not prevent the District from seeking
such damages and/or remedies as may be available to the District under applicable
laws.
In addition to the foregoing, the District may charge a fee of two hundred
dollars ($200.00) to a customer which does not submit a timely report to the District
as required by Section 11.20.20 (j), or Section 11.40.50, or which uses recycled
water in any manner which is contrary to the District Code or any other laws,
regulations, agreements, permits, orders, guidelines and/or standards relative to the
use of recycled water.
Chaoter 11.30
REQUIREMENT TO USE RECYCLED WATER
Sections:
11 .30.10 Advisement Concerning State Requirement of Recycled Water Use
11.30.10 Advisement Concerning State Reauirement of Recvcled Water Use.
a) Attention is drawn to the provisionS of California Water Code Section
13551, which requires that "[a] person or public agency, including a state agency,
city, county, city and county, district, or any other political subdivision of the state,
shall not use water from any source of quality suitable for potable domestic use for
non-potable uses, including cemeteries, golf courses, parks, highway landscaped
areas, and industrial and irrigation uses if suitable recycled water is available as
provided in Section 13550...."
b) Advisement is hereby made that use of water suitable for potable
domestic use for non-potable uses when suitable recycled water is available to an area
for which the District has recycled water purveyorship authority may be violative of
the provisions of California Water Code Section 13551, or other State laws or
regulations.
Chaoter 11 .40
PROVISIONS CONCERNING RECYCLED WATER SERVICE
Sections:
11.40.10 Pressure and Flow
11 .40.15 Allocation of Recycled Water in the Event of a Shortage
11.40.20 Recycled Water Quality
11.40.25 Protection of Recycled Water System
11.40.30 Liability
11.40.35 Application for Water Service
11.40.40 Recycled Water Use Permit
11.40.45 Unauthorized Use of Water
11.40.50 Reporting Requirements
11.40.55 Obligation to Pay for Water Delivered
11.40.60 Water Waste
11.40.65 Customer Delivery Facilities and Meters
11 .40.70 Obstruction of Water Facilities Prohibited
11.40.75 Meter Reading
11.40.80 Testing Meters
11.40.85 Billing and Collection for Water Deliveries
11.40.90 Suspension or Termination of Deliveries
11 .40.10 Pressure and Flow. The District shall endeavor to provide
continuous and adequate flows for all District recycled water customers, and shall
endeavor to deliver recycled water at a pressure of between 60 psi and 120 psi,
measured at the recycled water customer's Point of Connection. In accepting recycled
water, recycled water customers are deemed to have accepted all conditions of
pressure and flow. If the available service pressure is higher than the customer can
accept, the customer shall be responsible for providing a pressure-reducing valve
downstream of the Point of Connection. If available pressure is lower than what the
customer needs, the customer shall be responsible for providing a booster pump
downstream of the Point of Connection. Any pumping of recycled water requires the
prior written approval of the District.
11.40.15 Allocation of Recvcled Water in the Event of a Shortaae.
a) If the General Manager/Chief Engineer determines that the quantity of
recycled water available at any time is, or is expected to be, less than the total
demand, and such shortage is expected to be of a duration of less than 30 calendar
days, the General Manager/Chief Engineer may prescribe and enforce rules governing
allocation and use of recycled water.
b) In general, the General Manager/Chief Engineer shall be guided by the
following guidelines applicable to allocation of supply during shortages:
i) No service shall be extended to new customers until the Board
determines that the shortage no longer exists;
ii) Service to customers within the District boundaries shall take
precedence over service outside the District boundaries;
iii) Service to industrial and non-irrigation customers shall take
precedence over service to irrigation customers.
c) If the General Manager/Chief Engineer determines that the quantity of
recycled water available at any time is, or is expected to be, less than the total
demand, and such shortage is expected to be of a duration of at least 30 calendar
days, the General Manager/Chief Engineer shall notify the Board as soon as practical.
The Board may consider restrictions and prohibitions on the use of recycled water.
11 .40.20 Recvcled Water Qualitv.
a) Recycled water supplied for the purposes of landscape irrigation shall at
all times satisfy the applicable water quality require"ments of the California Department
of Health Services and the Regional Water Quality Control Board for irrigation of
landscaped areas with unrestricted public access.
b) In accepting recycled water, customers are deemed to have accepted the
water quality conditions described herein. The District shall bear no responsibility for
failure to supply water of a higher quality than described herein.
11.40.25 Protection of Recvcled Water Svstem.
a) No recycled water customer shall create conditions that result in damage
to or reduced life of the District's Distribution Facilities, or impairment of water quality
in the District's system. The District may require the customer to install reliable
protective devices including, but not limited to, surge tanks, bypass or feeder tanks,
pressure relief valves, and backflow preventers, at the expense of the customer. The
General Manager/Chief Engineer may reduce or suspend deliveries to any customer if
the General Manager/Chief Engineer determines that the customer has failed to install
required devices to protect the District's facilities, and that a substantial risk of
damage exists.
b) Operation and inspection of all of the District's Treatment and
Distribution Facilities, up to and including the customer's service meter, shall be under
the management and control of the District. No persons except authorized employees,
agents, or contractors of the District shall have the right to enter upon, inspect,
operate, adjust, change, alter, move, or relocate any portion of the foregoing or any of
the District's property.
11 .40.30 Liabilitv. The District and its officers, agents, or employees shall not
be liable for damages resulting from the control, carriage, handling, use, disposal, or
distribution of recycled water supplied by the District to a customer, after such water
has been delivered to the Point of Connection of such customer, or in the case of
delivery to customers who are water purveyors or truck haulers, after such water has
left the District's Distribution Facilities. Customers shall reimburse the District for
costs of repair to the District's Distribution Facilities and other damages resulting from
the operations of the customer.
11.40.35 Aoolication for Water Service. Each potential customer desiring
recycled water service shall make application therefor in a form and manner prescribed
by the District.
11.40.40 Recvcled Water Use Permit. The Board hereby determines and finds
that the issuance of a Recycled Water Use Permit and related activities pursuant to the
provisions of this title are ministerial acts.
11 .40.45 Unauthorized Use of Water.
a) No person shall use recycled water from any service, blowoff valve, air
relief valve, or any other District Distribution Facility without first applying for service
and receiving a Recycled Water Use Permit from the District. Unauthorized use of
water shall be subject to whatever penalties or charges may be imposed by the District
pursuant to applicable ordinances, resolutions, or other laws, and to whatever
additional recourse may be sought by health and/or regulatory authorities.
Additionally, the District may seek recovery of damages, including loss of revenue, as
prescribed by law.
b) No person, other than the authorized agents, employees or contractors of
the District shall turn on water or operate the shut-off valves at the customer service
meters or any other Distribution Facilities. A fee of two hundred dollars ($200.00) or
actual cost of damage, whichever is greater, may be charged to any customer who
causes or allows the customer service meter shut-off valve or Distribution Facilities to
be operated by unauthorized persons.
11.40.50 Reoortina Reauirements.
a) It shall be the responsibility of the customer to notify the District
immediately if any unauthorized use or discharge of recycled water occurs, or other
conditions occur which impact or threaten to impact the public health. Additionally,
the customer shall report to the District violations of the California Department of
Health Services reuse criteria, and any amending or superseding provisions, that
impact or threaten to impact public health or water quality within twenty-four (24)
hours, followed by a written report describing corrective action taken within ten (10)
days.
b) Each recycled water customer shall designate an on-site Recycled Water
Supervisor/User Supervisor who shall then be responsible on behalf of the customer
for monthly inspections, reporting concerning inspections and recycled water use,
implementing and complying with requirements of Recycled Water Use Permits and
other permits, monitoring the recycled water use area, operating and maintaining the
customer owned recycled water facilities, preventing cross connections, and
performing all other functions relative to customer use of recycled water. Without
limiting the generality of the foregoing, the Recycled Water Supervisor/User Supervisor
shall be responsible, on behalf of the customer for testing for cross-connections and of
backflow prevention devices in accordance with the California Department of Health
Services reuse criteria and 22 Code of California Regulations Section 7605, and any
amending or superseding provisions. Reports of such testing and any maintenance
shall be given promptly to the District.
11.40.55 Obliaation to Pav for Water Delivered. It shall be the obligation of
the customer to pay for all recycled water delivered to any customer Point of
Connection, or to the customer, in the case of delivery to customers who are water
purveyors or truck haulers. The District shall bill the customer for all water so
delivered, and the customer shall pay the District for all such water so delivered at the
rate or rates and within the period established from time to time by the District.
11.40.60 Water Waste. No person shall waste recycled water. Continued
waste of recycled water after mailing of notice by registered mail to the customer may
result in discontinuance of recycled water service.
11.40.65 Customer Deliverv Facilities and Meters.
a) The size of the customer service meter shall be subject to approval by
the District. The District shall install a customer service meter and meter box or vault
and other appropriate Delivery Facilities at no cost to the applicant if a District
recycled water distribution system main is reasonably available to and adjacent to the
applicant's property. The District in its sole discretion may determine that the cost of
providing service for a particular property is too expensive to warrant installation of
such facilities at no cost to the applicant.
b) The District may install a main extension if a District recycled water
distribution main is not reasonably available to or adjacent to the applicant's property,
on the request of the applicant. The District will evaluate the cost of the main
extension, the expected payback of costs from recycled water sales and other issues
and will determine in its sole discretion whether to install a main extension at District
expense. The decision of the General Manager/Chief Engineer, or his/her designee, as
to whether a main extension is installed shall be final.
c) The District shall evaluate the impact of customer requested changes of
location and/or size of the Delivery Facilities upon the Distribution Facilities, and upon
the District's ability to supply recycled water in accordance with all health and
regulatory authority requirements. The District may determine in its sole discretion to
change the location and/or size of the Delivery Facilities and shall charge the customer
the actual cost thereof.
d) The District may remove or abandon any Delivery Facilities through
which no water has legally passed during the preceding twenty-four month period.
The customer may request that Delivery Facilities be left in place, and the District may
impose a charge to cover the cost of continued meter reading and maintenance. If the
Delivery Facilities are removed and application is subsequently made for Delivery
Facilities of the same or different size, the procedures and charges therefor shall be as
established by the District.
e) Delivery Facilities shall be located in the public right of way, or in an
easement granted to the District.
11.40.70 Obstruction of Water Facilities Prohibited. No person shall place
upon or about any valve box, manhole, blowoff, air relief valve, meter, meter box or
vault, or any Distribution or Delivery Facilities or appurtenances, any object, materials,
debris, or structure of any kind so as to prevent free access to same at all times.
11.40.75 Meter Reading. Customer service meters shall be read by the District
on a regular basis, usually bimonthly. Special meter readings may be taken because of
change of customer, changes of meter or meter size, or at other times as determined
necessary by the District. The District shall estimate the quantity of recycled water
used in whatever manner it considers most appropriate if a meter cannot be read or in
the event that a meter has not registered or has registered incorrectly.
11.40.80 Testina Meters.
a) Any customer may demand that the customer service meter be examined
and tested by the District for the purpose of ascertaining whether it is registering
correctly, if the customer believes the meter is over-registering the amount of recycled
water being delivered. The procedures and costs therefor shall be as established by
the District. If on such examination and test the customer service meter shall be
found to register over-register recycled water by three percent or more, an adjustment
of the recycled water bill shall be made to the customer by the District. No
adjustment shall be made for any period more than 6 months preceding the date of the
meter test.
b) The customer service meter may be examined and tested by the District
for the purpose of ascertaining whether or not it is registering correctly, if the District
believes the customer service meter is under-registering the amount of recycled water
being delivered. The procedures and costs therefor shall be as established by the
District. If on such examination and test the customer service meter shall be found to
under-register recycled water by three percent or more an adjustment of the recycled
water bill shall be made to the customer by the District. No adjustment shall be made
for any period more than 6 months preceding the date of the meter test.
11.40.85 Billina and Collection for Water Deliveries.
a) The District shall bill customers for recycled water deliveries to the
customer Points of Connection, or to the customer, in the case of deliveries to
customers who are water purveyors or truck haulers. Billings for recycled water shall
be due and payable within 5 days after mailing. Billings shall become delinquent if not
paid within the 25th day after mailing. The District shall not be required to provide
notice of delinquency.
b) If any customer directly served by the District shall be delinquent in the
payment for recycled water delivered by the District, the District shall assess a penalty
charge of one and one-half percent for each thirty (30) days of delinquency or part
thereof.
c) If any customer served directly by the District is delinquent for more than
thirty days, such delinquency may be reported by the General Manager/Chief Engineer
to the District Board of Directors. The General Manager/Chief Engineer, or his/her
designee at his/her discretion and upon such conditions as it may be prescribed, after
giving the customer reasonable notice and an opportunity to be heard, may order the
termination of recycled water service.
11.40.90 Susoension or Termination of Deliveries.
a) Whenever the General Manager/Chief Engineer determines maintenance
of the District's Treatment and/or Distribution Facilities requires suspension of delivery
of recycled water at any Point or Points of Connection or at any other location, such
delivery may be suspended without liability on the part of the District, provided,
except in cases of emergency, 14 days advance notice of such suspension of service
shall be given to the affected customer or customers. The District will attempt to
schedule interruptions of service at such days and times as will provide the least
inconvenience to the customer.
b) The General Manager/Chief Engineer may order the suspension or
termination of recycled water deliveries to any customer when any of the following
conditions occur:
i) In the judgment of the General Manager/Chief Engineer, the
customer has failed to satisfy all requirements of the District Code
or has in any way endangered the public health and safety or the
safety and integrity of the Distribution Facilities, or has violated a
Regional Water Quality Control Board Order, a Recycled Water Use
Permit, any California Department of Health Services reuse criteria,
or any law, regulation, agreement, order, permit, guideline or
standard relative to recycled water; or
ii) When so ordered by health or regulatory authorities having
jurisdiction; or
iii) When the District is unable to deliver properly and adequately
treated recycled water; or
iv) When the requirements of the California Department of Health
Services reuse criteria, and any amending or superseding provisions
related to the quality of recycled water are not being met; or
v) If the Regional Water Quality Control Board or other authority
changes the requirements for treating or delivering recycled water to
a level the District determines it cannot reasonably meet or cannot
reasonably meet without costly additional treatment making
continued delivery impractical.
11.40.95 Access to Customer Site. All recycled water customers shall permit
or cause to be permitted the District, the RWQCB, the Department of Health Services,
the Contra Costa County Health Services Department and other entities with
jurisdiction over recycled water or public health, access to the site where recycled
water provided by the District is used or where records relative to recycled water use
are kept for the purposes of: (1) inspection, testing and repair of facilities, equipment,
practices or operations regulated pursuant to the RWOCB's General Water Reuse
Requirements, and any amending or superseding provisions the District Code and other
laws; and (2) sampling or monitoring to assure compliance with the General Water
Reuse Requirements, and any amending or superseding provisions, the District Code
and other laws. In addition, customers shall supply access to or copies of records
relative to recycled water use to representatives of the above named entities on
request.
Chaoter 11.50
RECYCLED WATER PRICING
Sections:
11.50.10 Recycled Water Rates
11.50.20 Reimbursement Charge to Recover Retrofit Financing
11.50.10 Recycled Water Rates. Retail and wholesale rates for recycled
water service within or without the boundaries of the District shall be established, and
may be amended or revised, from time to time, by the Board.
11.50.20 Reimbursement Charae to Recover Retrofit Financina.
a) The District and customer may enter into an agreement wherein the
District pays the actual cost of retrofit improvements and recovers the cost thereof,
plus accrued interest, through the imposition of a reimbursement charge added to the
regular District recycled water billings to the customer, if such retrofit improvements
are necessary to enable a customer to safely and legally use recycled water.
Reimbursement charges shall be added by the District to the customer recycled water
billings.
b) In determining whether or not to enter into a retrofit financing agreement,
the District shall consider such factors as the estimated present and future quantities
of recycled water use, estimated cost of the necessary retrofit improvements, and
estimated interest rates. The District may require, as part of the retrofit financing
agreement, a minimum purchase amount of recycled water on an annual basis. The
determination of whether to enter into a retrofit financing agreement shall be at the
sole discretion of the District.
c) The General Manager/Chief Engineer may enter into a retrofit financing
agreement when it is found that the reimbursement charge will recover retrofit costs,
plus accrued interest, within a period of no more than fifteen (15) years.
d) Interest rates to be charged by the District shall generally reflect the
prevailing Local Agency Investment Fund rate plus one percent at the time the retrofit
financing agreement is signed.
e) Payment of reimbursement charges shall be subject to the same terms
and conditions as payment of recycled water billings.
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 3
August 4, 1997
NO.
8.
ENGINEERING
c.
DATE
TYPE OF ACTION
EXECUTE AGREEMENT
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M-
HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT
ODOR CONTROL FACILITIES PLAN, DP 7185
SUBMITTED BY
Randy Schmidt, Associate Engineer
INITIATING DEPTIOIV
Engineering/Planning
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute professional
services agreements for more than $50,000.
BACKGROUND: The District completed an odor study in 1988 which identified and prioritized the major
odor sources at the Treatment Plant. Since that study, the District has implemented several
improvements to address the identified odor sources. The improvements include the addition of chemical
scrubbers and a soil bed filter.
Recent developments which have caused the District to re-examine the odor control program are: the
increased public exposure to odors in the area because of the Household Hazardous Waste Facility, the
increased public and media attention to nuisance odors in Contra Costa County, and control measures
which are being taken by the District's industrial neighbors which are reducing ambient odors.
It's been nearly ten years since the previous odor study was completed. The proposed Odor Control
Facilities Plan will incorporate advanced methodologies for odor detection and computerized modeling.
The plan will provide current status of odor source emissions at the plant, effective and reliable odor
control technologies, a schedule to address prioritized odor sources, and a cost estimate for capital
improvements. The facilities plan will also incorporate the results of a recent evaluation on the existing
Odor Control Facilities. This evaluation by Brown and Caldwell was conducted to optimize the
performance of the existing chemical scrubbers and the soil bed filter.
The consultant selection process for work on the Odor Control Facilities Plan began on March 26, 1997.
The District received four Statements of Oualifications (SOOs) on April 29, 1997. Candidate firms were
interviewed on June 24, 1997. For a more complete discussion on the consultant selection process,
please refer to Attachment 1.
~ AItD RECOMVEItDED FOR BOARD ACTION
RS
(A&
INITIATING DEPARTMENTIOIVlSlON
fY
RAB
H :\DA T A \POSP APER\0807PP .RS
9/16/96
:llil:iilil:li:iiiliiiliiiiiii.lilllliiiiiiilillllllil:Iiili:i:iiiiiiiiiiliiiiiilll ~~gust 4, 1997
SUBJECT
I
Page 2 of 3
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M-
HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT
ODOR CONTROL FACILITIES PLAN DP 7185
The District staff recommends selection of CH2M-HiII Consultants to prepare the Odor Facilities Plan at
an estimated cost of $175,000. CH2M-HiII has completed Odor Control Master Plans for the Cities of
Tacoma, Washington and Las Vegas, Nevada and is currently working on Odor Plans for EBMUD,
Sacramento Regional County Sanitation District, and the City of Palo Alto. They bring a highly qualified
team with state of the art capability in odor dispersion modeling, odor measurement from area sources,
odor specialization, and odor control unit optimization.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with
CH2M-HiII Consultants to develop an Odor Control Facilities Plan at a cost of $175,000.
Page 3 of 3
A IT ACHMENT 1
CONSULTANT SELECTION PROCESS
FOR THE
ODOR CONTROL FACILITIES PLAN
On March 26, 1997, a Request for Qualifications was sent to 13 consulting firms. The request
asked for staff and firm experience in performing odor control facilities planning. Four firms
responded are: Malcolm Pirnie, CH2M-HiII, Montgomery Watson, and Brown & Caldwell.
District staff reviewed the Statements of Qualification and determined that all four firms were
qualified to do the work required. A preliminary Scope of Work was developed to more clearly
state the objectives and desired product from the Facilities Plan. A Request for Proposals (RFP)
which included the Scope of Work was sent to the four firms on May 22, 1997. Staff received
proposals from all four firms by the deadline of June 16, 1997.
A consultant selection panel was formed which included three District staff (one from POD and
two from Planning) and one person from the City of Palo Alto's treatment plant with experience
in odor control projects. All panel members received a copy of each proposal prior to the
interview.
Consultant selection interviews were held on June 24, 1997, at the District offices. Each
consulting firm was allotted one hour and thirty minutes to present their proposal and answer the
panel's questions. The interviews took all day.
At the end of the interviews, the panel members finalized rating sheets and discussed the pros
and cons of the different project teams. A consensus was reached and reported to managers
in the Engineering Department. Concurrence of management was reached on July 1, 1997, and
a consultant team was selected - CH2M-Hill.