HomeMy WebLinkAboutAGENDA BACKUP 08-07-97 ~ l,~ntral Contra Costa Sanitat y District BOARD OF DIRECTORS Page 1 of 3 BOARD MEETING OF August 7, 1997 NO. 3. CONSENT CALENDAR f. August 4, 1997 TYPE OF ACTION ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION DATE SUBJECT ACCEPT CONTRACT WORK FOR THE UV DISINFECTION FACILITIES PROJECT, DISTRICT PROJECT 7100, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION SUBMITTED BY Munawar Husain, Associate Engineer INITIATING DEPT/DIV Engineering Department/Plant Engineering Division ISSUE: Construction has been completed on the UV Disinfection Facilities Project, District Project 7100, and the work is now ready for acceptance. BACKGROUND: Under this project, existing denitrification tanks were modified and replaced with UV channels and basins. An electrical substation was added, and a lamp cleaning and replacement building was built. Work also included construction of a junction structure and two sodium hypochlorite storage and distribution facilities. The UV disinfection system comprises eighteen (18) lamp banks with 416 lamps installed in each lamp bank. The lamp banks are placed in six channels with three banks per channel for UV disinfection of plant flow. Two additional channels have been built for future expansion needs. Details of the project are also included on pages TP-14 through TP-16 of the 1996-97 Capital Improvement Budget. See Attachment 1 for the location of the work completed under this project. The construction contract was authorized to be awarded to Kaweah Construction Company of Fresno, California on December 1, 1994 by the District Board of Directors. The contractor was issued a Notice to Proceed on January 23, 1995. The contract completion date was July 25, 1996. The contract work was substantially completed on March 13, 1997, and the District assumed responsibility for operation and maintenance of the facilities from this date. Additional contract work has been performed since March 13, 1997, and the work is now complete. The contractor's UV equipment supplier Elsag Bailey Inc. (Canada) encountered numerous problems and delays during the production, installation, testing, and operation of the UV equipment. The late project completion is a result of these problems and delays. Liquidated damages in the amount of $176,100 have been withheld by the District from progress payments as provided in the contract. Additional amounts may be withheld from the retention deposits held in escrow, subject to the resolution of outstanding issues. INITIATING DEPARTMENT/DIVISION Jill. ~ /.Alt.!> REVIEWED AND RECOMMENDED FOR BOARD ACTlON K WEB L:\PP\7100ACPT.MH 9/16/96 DATE August 4, 1997 Page 2 of 3 SUBJECT ACCEPT CONTRACT WORK FOR THE UV DISINFECTION FACILITIES PROJECT, DISTRICT PROJECT 7100, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION It is appropriate to accept the contract work at this time. The total authorized budget for this project is $13,261,000. Staff is presently in the process of resolving cost issues with the contractor. A total of 93 change orders have been issued in the amount of $58,734, which is less than 0.7% of the original contract. An accounting of project costs will be provided to the Board at the time of project close out. RECOMMENDATION: Accept the contract work for the UV Disinfection Facilities Project, District Project 7100, and authorize the filing of the Notice of Completion. Page 3 of 3 ATTACHMENT 1 UV DISINFECTION FACILITIES, DP 7100 PROJECT LOCATION I 1. \ I I .1 I \of;. -N- I .% \ C9ITBl AREA MAP o '250 ?500 ~ SCALE IN F"EET ~ l,entral Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 2 BOARD MEETING OF August 7, 1997 NO. 3. CONSENT CALENDAR g. DATE TYPE OF ACTION August 4, 1997 ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION SUBJECT ACCEPT CONTRACT WORK FOR THE SCUM SYSTEM ODOR CONTROL PROJECT, DISTRICT PROJECT 6108, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION SUBMITTED BY Munawar Husain, Associate Engineer INITIATING DEPTIDIV Engineering Department/Plant Engineering Division ISSUE: Construction has been completed on the Scum System Odor Control Project, District Project 6108, and the work is now ready for acceptance. BACKGROUND: Under this project, stainless steel covers were installed on the scum thickening tank and two day tanks and ducts were built to convey foul air to the existing biofilter odor control unit for odor removal. To provide flexibility, ducts were also built to convey the foul air to the multiple hearth furnaces or the existing chemical scrubbers north of the Solids Conditioning Building for odor removal. Details of the project are also included on pages TP-74 and TP-75 of the 1996-97 Capital Improvement Budget. See Attachment 1 for the location of the work completed under this project. The construction contract was authorized to be awarded to N. V. Heathorn, Inc. of Oakland, California on January 9, 1997, by the District Board of Directors. The contractor was issued a Notice to Proceed on February 13, 1997. The contract completion date was July 14, 1997. The contact work was completed on time, with the District taking beneficial occupancy of the new facilities on July 14, 1997. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $263,000. An accounting of project costs will be provided to the Board at the time of project close out. RECOMMENDATION: Accept the contract work for the Scum System Odor Control Project, District Project 6108, and authorize the filing of the Notice of Completion. H K wu WEB ~ REVIEWED AND RECOMIfIIENDED FOR BOARD AC110N INITIATING DEPARTMENT/DIVISION Ij). 15k RAB PED\L:\PP\6108ACPT.MH 9/16/96 PAGE 2 of 2 ATTACHMENT 1 SCUM SYSTEM ODOR CONTROL PROJECT, DP 6108 PROJECT LOCATION M<<)ff 0<< J/ J o 7- ... ~ *'Xl "~..c. I..... ~ Central Contra Costa Sanitary District ~'--'"~~ BOARD OF DIRECTORS Page 1 of2 IlllllIIllIIIlllllllIlIIlllllllllll!! BOARD MEE11A~~ust 7, 1997 :;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:; NO. 3. CONSENT CALENDAR h. August 1, 1997 TYPE OF ACl10N ACCEPT GRANT OF EASEMENT DATE SUBJECT ACCEPT GRANT OF EASEMENT FROM ROBERT P. WHITMAN, ET UX, JOB NO. 1049, PARCEL 2, ALAMO AREA, AT A COST OF $150 SUBMITTED BY Dennis Hall, Associate Engineer INIllA liNG DEPT /llIV Engineering Department/Infrastructure Division ISSUE: The Board of Directors' approval is required for accepting grants of easements. BACKGROUND: A public sewer was installed across the Whitman property in 1963. An easement was not obtained from the person who owned the property at that time. The Whitman's septic system has failed, and they must connect to the public sewer. They have cooperated with the District and granted the subject easement for the modest consideration of $150. Staff has concluded that this project (acquisition of this easement) is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines, Section 18.6, since it involves a minor alteration in land-use limitations. Board of Directors' acceptance of this easement will constitute an independent finding that this project is exempt from CECA. RECOMMENDATION: Accept easement at a cost of $150 from Robert P. Whitman, et ux, Job 1049, Parcel 2, and authorize the Grant of Easement to be recorded. 1Oc/ V1fs ~ AM) RECOMMEMJED 1011 BOAR) ACTION INIllAl1NG DEPARTMENT/llIVlSlON H:\PP\GRNT1 049 .DH 9116/96 ~ ~.,+ ~~ ~.,. "'.~. ,\0.0 \ I ~~ ~'5 \o~ {(:~ /CiM- ,rJG '~5~,..erJl ~ t/61,JAGe e Ofl~l . \\ \ \ 0 \S' I ) ~ ~o / -~ - ~ ~ 0-3' S?~>- ~ 0>- ~ ~ ~~ \~ GRANT OF EASEMENT JOB 1049 PARCEL 2 ALAMO AREA 2523-9/88 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :.:il.I"I!!!lil..I:~..!i:f:ili BOARD MErnA~~ust 7, 1997 Page 1 of 2 NO. 3. CONSENT CALENDAR i. DATE August 1, 1997 TYPE OF ACTION APPROVE QUITCLAIM OF SEWER EASEMENT SUBJECT QUITCLAIM SEWER EASEMENT TO RESOURCES FOR COMMUNITY DEVELOPMENT, JOB 2797, PORTION PARCEL 2, PACHECO AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT,QIV Engineering Department/infrastructure Division ISSUE: The owner of property identified as 121 Aspen Drive, Pacheco, has requested that the District quitclaim a portion of a District easement within their property. BACKGROUND: The subject easement was granted at no cost to the District in 1977. It was created to provide service to the property now owned by Resources for Community Development. The former improvements on this property have been razed, and a two-story building for .outreach" programs will be constructed in their place. The building will be built up to the 10 foot set-back line on the north side of the property. The portion of the easement to be quitclaimed is within the building's footprint. An existing rodding inlet will be removed, and the property owner will install a manhole in the portion of the sewer easement that remains within the set-back area. The subject easement is, therefore, no longer required and may be quitclaimed. The District's processing fee has been paid by the owner. Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines Section 18.6, since it involves a minor alteration in land- use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this project is exempt from CECA. RECOMMENDATION: Approve Quitclaim Deed to Resources for Community Development, Job 2797, Parcel 2; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded. INITIATING DEPARTMENT,QIVlSlON tJr/ pi/{ l? 8/6/96 JSM H:\PP\QUIT2797.DH \ r~x : I x I x J I x I ,) \ -\ r----101 \ \ S.S.E. _ x. r x x x -~ If. \ \ \ (8188 OR 582) ~ \ 1(, - . .,. x x ~\lf\ OU\'f,C\' ~~~'f, /t ~~S~ . NEW TWO STORY BUILDING QUITCLAIM SEWER EASEMENT JOB NO.2797 PARCEL 2 PACHECO AREA ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :.:::1111111111'::::111.11.::.::.::... BOARD MEET;~~ust 7, 1997 ;:::::....::::::::::::::::::::}~:::::::::f::ft::~:~:::::~:~:::::::::::~:::::~:~:!:::::~::::.. . :.:::.::. ":':::::;"';'. .::::;:::;...... .:';':..', .;::::::.;.::;:;::........ Page 1 of 4 NO. 3. CONSENT CALENDAR j. DATE TYPE OF ACTION July 24, 1997 ACCEPT GRANTS OF EASEMENTS ACCEPT GRANTS OF EASEMENTS FROM THREE PROPERTY OWNERS FOR THE SOUTH ORINDA SEWER IMPROVEMENTS PROJECT, D.P. 4928 SUBMITTED BY Ricardo Hernandez, Engineering Assistant INITIATING DEPTIDIV Engineering Dept./lnfrastructure Div. ISSUE: Board approval is required for the District to accept Grants of Easements. BACKGROUND: The subject Grants of Easements are for easements acquired from property owners for the construction of the South Orinda Sewer Improvements Project along Camino Pablo, Moraga Way, and Southwood Drive in Orinda. Attached are maps depicting the subject easements. Appraisals were prepared by a licensed real estate appraiser hired by the District to determine the value of two of the proposed easements (Yee and Harriman). The value of the easement at 11 Orchard Road was determined by an in-house appraisal based on current appraisal reports for that area. Based on comparable sales of similar land and the impact of the proposed easements on the value of the existing lands, the just compensation amounts for the permanent sanitary sewer easements and temporary construction easements have been paid to the following owners: Betty N. Yee Stephen E. & Mary K. Harriman Ethel M. Green 308 Moraga Way 34 Southwood Drive 11 Orchard Road $ 6,787 $13,952 $ 2,075 The easements for the Yee and Harriman properties were being acquired through eminent domain proceedings. Negotiations have been successful and further legal action to acquire these easements will not be necessary. Funds for the purchase of these easements are included in the South Orinda Sewer Improvements Project, D.P. 4928. A Notice of Exemption from the California Environmental Quality Act (CEQA) was filed with the Contra Costa County Clerk on November 8, 1996. RECOMMENDATION: Accept Grants of Easements from Betty N. Yee, Stephen E. and Mary K. Harriman, Ethel M. Green, and authorize staff to record said Grants of Easements with the Contra Costa County Recorder. fill! /)tv JSM RAB ID-Gl IC:IINFRA IPPlMORAGA 5. RH c '" ~ ;; U a. r:: '" ... ..- . ? r:: '" ... ..- ., '" '" ... ..- " ~ "8 ..- .c DRAWN BY: DRS SCALE: 1"s40' Q (3 Q: ~ ~ ~ o '8," - ItARY DISTRICT ~'; ,.,..,I!'::""fQr SEWER [L @ [j' @lJ R = 250' 6. = 1 20 21 ' 06 " L = 53.89' I I I I ~I .p..1 ~I R = 250 <J?j 6. = 11017'36" ~I L = 49.28' ~I I ;)1 ~I GREEN /80820 0.R.29 [P@~. [L@'iJ @~ ~@~b\@b\ ~~ub\u~~ ~~ ~b\~~ @~U _t -,--;-.:-----:.,:.-------,. _/ ;r~~T5' LlO' / , o I '40 FEET OAKWOOD ROAD 80 I CHECKED BY: EAC DATE: 4-23-97 [L@[j' @~ Q?I \.:.1 ,01 ,~I J?I o ; ~I 0; 1 1 1 1 1 1 1 1 "- .................. --- ............... .......--=-#--... .................. ............--- ---- .........--- P,Q.B. [p~~~~[L ~ @lJ ~o[M]@ ~ ~ Z m .p.. (Xl GJ . 0 GJ (J1 (Xl ~ -l N fTl N ::z: THOMAS BRO,: 71A7 CO. ASSMT. NO.: 296-010-011 JOB NO,: 4571 PARCEL NO.: 51 / RIGHT EXHI8I~':;":''';B. .' '" ;-:.;'.' i' ~~:~~~lf :::=:i: OF.;.;wi~::::':ilfi:':!f'or SEWER !.~ 1~'?~'~'~';' ~ ~ :'\'~';~'~~:;"~:;~:'":;":':':'! ..::;:;:;:;: 'f f;'-! ..... N L.- o <D N ~ a::: I- W W J: en /'I/o & """'0 1'6>6' U<s; <::::>-'8 ..a ~ ~ <<'S'S' 0'.9, o~ ~ o ....> ~ <, 'S1"~ 076' / A- ~/J...... ,<",O'/J...... . \.:/ / V)'O / I.v rvo/ Q::"""':::' <::> / 0 "V :\ Y "V <c .rv / c, .,,~ ~rv/ ~/ / 410 It>..</ 6'..</ ~..</ r / ///\CENTERLlNE - ALIGNMENT SEWER dQ V-% ~ O-"P. r;..~ <<.--0 """'Q -2....> 'S1"S '0/'1/"""'" 4: <, O~ ~~~)- Os; ..2 0, 0'0 ) Os ;../ ~ AREA - 1070 S.F.::I: "'<' ~ I.v ...... .:::. -2....> <, Os; 0, o~ 'S1" "'< c., "'< CJ 1" =40' ~ Cl :Ii a::: 10 N ~ DRA'MIl BY: I <40 hi ....J ;;: SCAlE: C) -' w P8C 1 "=40' CHECKED BY: ELG MAR. 18, 1997 THOMAS BRO.: 7381 JOB NO.: 4928 DAlE: CO. ASSMT. NO.: 272-050-030 PARCEL NO.: 35 80 'U/'lytu 000 \)~~~ HARR/ MAN 78/2 G.R. 567 @ '\ 268-170-028 ---- 'Ii ~?' -- -- ( '- - -...... '-..... ......-...... -.....-...... '--.~ '" ..... s 0 --- '-. --_ 1'86 16's.t_ /f.-.---- 78.13' n.. IV -----::.-:--_-:..'/~ -- --, -- ---::::-'--. --...... ..................... '-...... -............""""-- --- "--.. -............ ---:::............... ...-- S69016'44"W o 49'59"'lJ 135.66' (T)~ ' --.---- ~ 704"\~ -~- ...... . ~--. - -------. :3~~"?j.:S~{~t1;j~..iillti.\l~....8.S2i'J.2:.;. -.:=-=~-= J.;""__- c '" " ~ . u ~ ,... '" . .- ~ .- ;:; '" . .- co N '" . ~ :;- 0 "3 .- .i: ) 1V I 50 100 -----. I I I I I I I ) .- , , FEET ,... ~ DRAWN BY: ORS SCAlE: 1"-50' CHECKED BY: EAC DATE: 2-23-97 THOMAS BRO.: 71A6 CO. ASSMT. NO.: 268-170-028 JOB NO.: 4571 PARCEL NO.: 44 ~- Central Contra Costa Sanitary District BOARD OF DIRECTORS .:::::I:.:.::.:.:::..i.'iM:I.:..'f:I:~~~::=I::"::.:;:I\.I:.:.:.~.~::~:...:i::. BOARD MEET;'GUOgFust 7, 1 997 :~~~~~::::~~~~~j~~~.~"'~!(~(~!~~~\::::~.~~I~~~~~~::::~~~:~i::.:)trIlDrr~:~r Page 1 of 2 NO. 3. CONSENT CALENDAR k. DATE TYPE OF ACTION July 24, 1997 ACCEPT GRANTS OF EASEMENTS SUBJECT ACCEPT GRANTS OF EASEMENTS FROM TWO PROPERTY OWNERS FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, D.P. 4985 SUBMITTED BY Ricardo Hernandez, Engineering Assistant INITIATING DEPTIDIV Eng i neeri ng/I nfrastructure ISSUE: Board approval is required for the District to accept Grants of Easements. BACKGROUND: The subject Grants of Easements are part of the continuation of right of way acquisition for future phases of the Pleasant Hill Relief Interceptor. These easements are being acquired from private property owners to accommodate the Interceptor and also recycled water distribution lines. Maps depicting the easements are attached. Appraisals were prepared by a licensed real estate appraiser hired by the District to determine the value of the proposed easements. Based on comparable sales of similar land and the impact of the proposed easements on the value of the existing lands, the just compensation amounts for permanent sanitary sewer easements have been paid to the following owners: Theresa P. Walton and Robert E. Walton Chi Hing Chang Trust 283 Boyd Road 291 Boyd Road $1,410 $5,316 Funds for the purchase of these easements are included in the Pleasant Hill Easement Acquisition Project, DP 4985. This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is required. RECOMMENDATION: Accept Grants of Easements from Theresa P. and Robert E. Walton, and The Chi Hing Chang Revocable Trust, and authorize staff to record said Grants of Easements with the Contra Costa County Recorder. ~~::::= RH WI ~ JSM RAB ID-G L \c: \INFRA \PP\RES2. RH c '" " o '" o . '" ., '" ... .... '" .xl o. ~ :; ~ ... .. -2 '" ... ~ DRAWN BY: ~ TJH ~ SCALE: .;; 1" = 40' CHANG TRUST SERIES 94-0175306 AP.N. 150-201-020 G! LARD! @ @ v= ~~IRl~~!L ~ I?@ ~ ---, I' I. I -- _----J / / / I I Me FEE ~ I I' 8498 O.R. 164 I @b I AP.N. 150-201-019 I ~ I 20' SANITARY SEWER @b @ EASEMENT NEELY ~~IRl~~[l ~ ~ ? lliQ) W AL TON N 14045 OR. 536 ~ AP.N. 150-201-018 @ WJ~IFJ~~IL ~ 20 40 FEET ~ @ o ~ BOYD RD CHECKED BY: EAC DATE: 7-2-96 I' , I I I I I ._----._._-----------~---------_.- THOMAS BRO.: 4981 co. ASSMT. NO.: A.P. 150-201-018, 019 & 020 JOB NO.: 4985 PARCEL NO.: 51, 52 & 53 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :.111.111111111'1'11111:11111:111111111'1 BOARD ME~~~~st 7, 1997 Page 1 of 4 NO. 3. CONSENT CALENDAR 1. DATE TYPE OF ACTION July 22, 1997 AUTHORIZE PUBLIC NOTICE SUBJECT AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPTIDIV Administrative/Finance & Accounting ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in accordance with Article XIII B of the California Constitution. BACKGROUND: Proposition 4 was approved on November 6, 1979, and was incorporated in the California Constitution as Article XIII B. Article XIII B, as implemented by Senate Bill 1352, limits appropriations of state and local governments to the appropriations of the 1978-1979 base year adjusted in each subsequent year for changes in the Consumer Price Index or California per capita personal income, whichever is lower, and the change in population. SB 1352 requires government agencies to establish their appropriations limit by resolution each year at a regularly scheduled meeting. Notice to the public of the availability of documentation in support of the appropriations limit must be given fifteen days prior to adoption. The appropriations limit is open to challenge within 45 days of the effective date of the resolution. The following key considerations have been used in applying the provisions of Article XIII B: . The District accounts for its activities in three separate funds: Running Expense Fund (General Fund); Sewer Construction Fund (Capital Fund); and Self-Insurance Fund. The Running Expense Fund and Self-Insurance Fund are considered to be enterprise funds and are not subject to limitation under Proposition 4. Enterprise funds are generally used to account for operations that are financed and operated in a manner similar to private business enterprises where it is intended that costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. The District's appropriations limit is required to be established for the Sewer Construction Fund. The appropriations limit is determined for yearly appropriations into the Sewer Construction Fund. REVEWED AND RECOMIVIENDED FOR BOARD ACTION DR INITIA&ENTIDI\I1S10N S ;\ADMIN\POS P APER\PR OP4. PP 9116/96 :lllllooo:o:::I:::::::lllllllllolollollllllllollilllliIlililililil DATE July 22, 1997 I Page 2 of 4 SUBJECT AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT . Article XIII B defines "proceeds of taxes" as including, but not restricted to, all tax revenues, income from investment of tax proceeds, and the proceeds of regulatory licenses, user charges and fees to the extent that such proceeds exceed the reasonable cost of providing the regulation, product or service. "Proceeds of taxes" also include state subventions, other than those for mandated programs for which the state reimburses the local agency. S8 1352 further defines state subventions to include only money received by a local agency from the state, the use of which is unrestricted by the statute providing the subvention. Grant funds received from the state for capital projects are restricted to specific uses and are, therefore, not "proceeds of taxes." . Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation unless they were appropriated into a reserve account prior to July 1, 1980; however, as the Sewer Construction Fund is a single purpose fund, the fund balance at June 30, 1981 has been construed as having been appropriated into reserves and, therefore, not subject to limitation. Article XIII 8 was amended in 1990 by Proposition 111, which resulted in the following changes: . Formerly, the appropriations limit was increased annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the Consumer Price Index, whichever is lower. As amended, the Consumer Price Index is replaced by the change in the local assessment roll due to local nonresidential construction. The Board is to select between the per capita personal income or the change in the local assessment roll due to local nonresidential construction by a recorded vote. The 1990-1 991 appropriations limit shall be the 1986-1987 appropriations limit adjusted from that year forward by the new growth factors stated in the proposition. The change in the local assessment roll, which is intended to be obtainable from the County Assessor was not available for use for the 1990-1991 fiscal year and, therefore, the per capita personal income factor was used. The County Assessor has since provided the change in the local assessment roll for the 1991-1992 through the 1996-1997 fiscal years, but advised that the change in assessment roll for the prior fiscal years 1987-1988 through 1990-1991 will not be available. The change in the local assessment roll for the 1997-1998 fiscal year has been reported by the County Assessor to be 11.3 percent. The California per capita personal income percentage change is 4.67. The change in the local assessment roll is being used in the calculation of the 1997-1998 appropriations limit, as shown on Attachment I. . Revenues received in a fiscal year and the fiscal year immediately following it in excess of the appropriations limit during that fiscal year and the fiscal year immediately following it, shall be returned by a revision of tax rates or fee schedules within the next two subsequent fiscal years. 11!lilili!ioioiloi:iillilllllllll!!il!illllllii!IIIOOO,.:1I1II DATE July 22, 1997 I Page 3 of 4 SUBJ ECT AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT . In the event an emergency is declared by the Board, the appropriations limit may be exceeded provided that the appropriations limits in the following three years are reduced accordingly to prevent an aggregate increase in appropriations resulting from the emergency. . The annual calculation of the appropriations limit for each entity of local government shall be reviewed as part of an annual financial audit. The appropriations limit for 1996-1997 will be reviewed by the District's independent auditors, Hood & Strong, during the regularly scheduled annual audit. RECOMMENDATION: Authorize a public notice advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 4, 1997, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1997-1998 will be established. Attachment I Page 4 of 4 CENTRAL CONTRA COSTA SANITARY DISTRICT Sewer Construction Fund (Capital Fund) Appropriations Limit 1980-1981 Appropriations Limit $6.062.800 $6.746.078 1981-1982 Appropriations Limit 1986-1987 Appropriations Limit $7.266.875 $7.548.830 $8.010.818 $8.416.165 $8.823.507 $9.303.506 1982-1983 Appropriations Limit 1983-1984 Appropriations Limit 1984-1 985 Appropriations Limit 1985-1986 Appropriations Limit 1987-1988 Appropriations Limit 1995-1996 Appropriations limit $9.964.055 $10.768.154 $11.575.765 $13.574.899 $14.559.079 $16.366.166 $19.225.777 $26.282.400 $28.260.787 1988-1989 Appropriations Limit 1989-1 990 Appropriations limit 1990-1991 Appropriations limit 1991-1992 Appropriations limit 1992-1993 Appropriations limit 1 993-1994 Appropriations limit 1994-1995 Appropriations Limit 1996-1997 Appropriations limit 1997-1998 Appropriations limit: Nonresidential New Construction Change in Assessment Roll Population Change Compound Effect: 1. 1130 1 .0086 1.1130x 1.0086 = 1.1225718 $28,260,787 x 1.1225718= $31.724.762 ADS/S/AdminlPosPaperlProp4.PP ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ..:1:111"1:::1:.1.11:1'.::..111:1 BOARD MErnA~~ust 7, 1997 Page 1 of 2 NO. 3. CONSENT CALENDAR m. July 29, 1997 TYPE OF ACTION SET PUBLIC HEARING DATE SUBJECT ESTABLISH SEPTEMBER 4, 1997, AT 2 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT NO. 4985. SUBMITTED BY Tad J. Pilecki INITIATING DEPTIOIV Engineering Department/Infrastructure Division ISSUE: A public hearing must be conducted and a Resolution of Necessity adopted to initiate eminent domain (condemnation) proceedings for acquisition of public easements. BACKGROUND: The next portion of the Pleasant Hill Relief Interceptor Sewer (Phase 4) to be installed in 1998 is located between Taylor Boulevard and Gregory Lane. The completion of Phase 4 of the interceptor sewer will correct the overflows experienced this past winter in the vicinity of Price Lane and Gregory Lane. Staff has been negotiating with owners of nine properties along the proposed alignment and has reached or believes it can reach settlements with eight of the property owners. Uttle progress has been made over the past year with the remaining property owner, whose property is immediately north of Gregory Lane. Based on the difference in positions between the District and this owner and the lack of progress on negotiations, staff considers it appropriate to proceed with the commencement of eminent domain action at this time. A subsequent eminent domain action may be necessary if negotiations to obtain easements across any of the other remaining properties are unsuccessful. The sequence of events for Phase 4 is as follows: · Secure property rights by December 31, 1 997 · Finalize the design by January 31, 1 998 · Receive bids in March 1998 · Begin work in April 1998 Holding the hearing regarding adoption of a Resolution of Necessity in early September will provide enough time to complete the eminent domain process and secure the rights to enter the owner's property prior to completion of the design and advertisement for bids. Staff will continue to negotiate with the owner with the intent of reaching a settlement. As required by law, staff will notify the property owner at least 16 days prior to the public hearing. RECOMMENDA110N: Establish September 4, 1997, at 2 p.m. as the date and time for a public hearing to consider adoption of a Resolution of Necessity for the Pleasant Hill Relief Interceptor Project, Phase 4, District Project No. 4985. TJP JSM RAB ROGER J. DOlAN fill! INITIATING DEPARTMENTIOIVlSlON H:\PP\PHSETHR.T JP 9/16/96 ~ ;;' =...... ~~~.Jllr..Y~.d~~..;~,.1.\.','~.~.......... ~ ~~, ...>....';-:. ...'~'. ~;'!\O~ R ~!\ \ l~1\ ~ 12,," 1l t1~i. ''4:. .,: ~' . -: ,~.: ~ ~~"+, ~.. '. ";rll, t;'!~\-' i~l'\.' ~. .,,;. ~ ,;;..; :;~ t> I. fr'} 3111KfADR1~ 100:: i ,:;. ~4f.V.,' ;}, "" ",{.,',' ~., 'lr' ~~I 14. I1V / I4I.XIHE lilt ~:;;< '~ . . . .;.... llLl1t; 11u. J(NIlE ~ BEVERlY lilt 'f(i \\~~--,;~. ,..~ .'. ~ 7' ,{\ITA ..~ !..';}../Ij:~" .~.,~~ ~,.~)~.\~~:~ : i% \..~ rr.~f.;.'.~'.'I.~~~.~ ~~~~~R~t~ ' 80 ~ -' ; ~ [!!!J ~jj! ~/ ill WEll..\. _1lII. 7'1I~' . ~ ~ .-~ ~ ,-' ~~~'..... ill :::';".: - I'W J I", - F\ " "". .. 'j:.. _~_DI g Ul ~>- /;d5{ AAZEL lilt ~i ... 7 '$'.,'~ /.)l n ~~'hl ' ~ l!i JO ...~~ lIOlUS lilt . rt'7 ~~.!tf> ~. ,- zl~ - l!i <l'!~ KATIIlYN ~~ 10IIII lilt ... ~J ~ ,,~;:.; ~" . ( -.l i:j Inn .. I". /flU l1, ~_'. y ~ ~ " . "',J'5IlOi _ ~. ~ GRE~: J' ~ ;~\Wla: ~~~. ~. j~ '~;;" .~~ '.. : .;...,~ 1". . UiiO.'Y" J .. r- ~ \ . ~.. n. lU.l!.., .'. ,.. .",.... '1.UDw,'Oi"'l!P.~P~:' 'E,,_!!,~. Cj ~ /_~..tIl..rI~.:' .~".i>'... . 'lIl li...-.n. lilt · .., 811'" . is !!!!!!!;U...".. _ :/USA LH ~ :<;"" "" '" if'" '{...~.:ec.. u"ji I ~...~p . ......lIl n .' V- '. -r.l~.-'~~rr ~ .,to....' '.r1li1t; 1lYD' ~ J,,''i. RD . I ;;,,: 1=. ~ n)~ ~tJ., . '.~' ~5lIO q.J, JOO I - 100. -- "'rr, " - ~ ~',"" . i! ~ -3 Sl1UllfllS _- ;. '&"" , '. . .j omSSla~~..~~-W ~ .~~ ...~ ...c~. ../~'h, '. ~ . .. ':'~'~ Llul.-"u~J/jLN..,.V-1FIAl~ PLEASANT HILL PARK AND RECREATION DISTRICT "" " ,,- "",:' ,/' , ,,- ,,,/,, ,/' ,...' / [ "llClNlM cosrA 0Cll.0<1Y R.OOO COH1llOl .. WATER CONSER\IAllClN DlSTRlCT . EASENENr ----------------------- -- --------------- // -------'---- - - - - - - - - -~=-=~~~=-==~=:~-~~=~~~=-=~~~==~~~==~~~=~===~--~=~~~~.~~~~~=- @ AP._ PHP&RD ANDREW & SI/ITH @ "-P. 15O-l3\..407 LOWE"" 3 ~ o Cl w a: Cl G). ~. 0-< :Ilcn ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ...................................................................................................................................................................................'.... :f&l"::: ":'.:":;,;,;'-':::.:' ': , '::11"::;";';;1".::":;,;,;"::'II"':('::::::&I":::::":.':':-':::::II"::"::E"::::.'")fff: BOARD MEETlANG OF t 7 1 997 :.:.: ......:. ....... ':'.' .:.' .:.:. '.:"'. .:. .:.:.: ....:.:.. . ......:.: .:....... :', ".:.:.:.:.:.:.:. mt:::~m~m~~:::::::::::i~~:::::::::::~::i~\::j~~~:::::;~:::::::::::;;:::::~~~~:::::f~~:::l@t:tt::::::::;rr::::;:;:;:;:;:;{t:;{ttt ug us , Page 1 of 1 NO. 3. CONSENT CALENDAR n. DATE TYPE OF ACTION August 1, 1997 AUTHORIZE ATTENDANCE SUBJECT AUTHORIZE THE ATTENDANCE OF BHUPlNDER S. DHALIWAL, LABORATORY SUPERINTENDENT, AT A BENCHMARKING MEETING IN PORTLAND, OREGON, ON AUGUST 27,1997, AT A COST OF $500. SUBMITTED BY James M. Kelly, Plant Operations Division INITIATING DEPTttllV Plant Operations Department/Operations ISSUE: Approval by the Board of Directors is required for travel outside of California or if the expense will exceed $500. BACKGROUND: Bhupinder S. Dhaliwal, Laboratory Superintendent, has been invited to attend a multi- agency Benchmarking meeting in Portland, Oregon. Central Contra Costa Sanitary District is working with East Bay Municipal Utility District, Sacramento Regional County Sanitary District, Sanitation Districts of Orange County, the City of Portland, Oregon, and Kings County Metropolitan Sanitary District, Washington, to develop means to increase the reliability and efficiency of the agencies. Subgroups have been formed to evaluate Engineering functions, Plant Operations and Maintenance, Source Control, Administrative functions, and laboratory operations. Bhupinder S. Dhaliwal, Laboratory Superintendent, is representing CCCSD in the laboratory group meetings. Most group meetings are in Northern California; however, the next laboratory group meeting is in Portland, Oregon. The multi-agency benchmarking effort will allow CCCSD to compare our laboratory operation, OA/OC process, etc., to other agencies using performance assessment criteria. There are sufficient funds budgeted to pay for this expense. RECOMMENDATIONS: Authorize the attendance of Bhupinder S. Dhaliwal at the benchmarking meeting to be held in Portland, Oregon, on August 27, 1997, at a cost of $500. ~ AAf) RECOMMEMJED FOR BOARD ACTION ,tM /-C- JMK JMK rCWB INITIATING DEPARTMENTttllVlSlON S:\POSPAPR\ 1997-98\BENCHMAR.BSD 9/16/96 ~- Central Contra Costa Sanitary District BOARD OF DIRECTORS 1llllllIllIlIliiiiiillllliillilililil! BOARD MEE1lA~~ust 7, 1997 :;:::;:;:;:::;:;:;:;:;:;:;:;:;:::::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:;:;:::::::::;:::;:::;:::::::;:;:;:::::;:;:;:;:;:;:;:;:;:;:;:;:;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:; Page 1 of 6 NO. 5. BIDS AND AWARDS a. August 4, 1997 TYPE OF ACTION AWARD CONTRACT; AUTHORIZE AGREEMENT DATE SUBJECT AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ENGINEERED SOIL REPAIRS, INC., FOR THE CRESCENT DRIVE, MINER ROAD, AND LOS ARABIS DRIVE STORM DAMAGE PROJECTS, AND AUTHORIZE EXECUTION OF AN AGREEMENT RELATIVE TO CONSTRUCTION OF THE MINER ROAD STORM DAMAGE PROJECT, DISTRICT PROJECT NO. 5162 SUBMITTED BY INITIATING DEPTilJIV Robert Dragon, Construction Inspector/Designer Engineering Department/Infrastructure Division ISSUE: On July 29, 1997, sealed bids were received and opened for construction of the Crescent Drive Storm Damage Project, District Project No. 5162. The Board of Directors must authorize award of the contract or reject bids within 50 days of bid opening. BACKGROUND: In December 1995 Collection System Operations Department (CSOD) crews discovered that a landslide had damaged a 6-inch, vitrified-clay sewer in a backyard easement at 25 and 29 Crescent Drive in Orinda (Attachment 1). A temporary sewer was installed, along with plastic sheeting, sandbags, and drainage lines, to protect the area from further movement. Geotechnical investigations and engineering studies were performed during the summer of 1996. Construction of the project was deferred until 1997 because of the onset of winter. Severe winter storms around New Year's Day 1997 caused the landslide to reactivate and destroy the temporary sewer. The landslide also threatened the two homes. A replacement sewer and piers to stabilize the two homes were installed by contractors under an emergency declaration. Work to correct storm damage at two other sites has been included in the Crescent Drive Project. Those sites are located near 621 Miner Road, Orinda, and near 3881 Los Arabis Drive, Lafayette. The work near 621 Miner Road includes replacement of storm drainage facilities adjacent to an existing 6-inch diameter sanitary sewer. The work near 3881 Los Arabis Drive includes slope restoration on property owned by the District. These two storm damage sites were added to the Crescent Drive Project to achieve an efficiency in the costs of the construction contract and construction management (economy of scale). Plans and specifications were prepared by a joint team of District staff and a geotechnical engineering consultant. The project was advertised for bid on July 11 and July 17, 1997. The engineer's pre bid estimate for construction was $225,000. Seven bids ranging from $159,301 to $259,000 were received and publicly opened on July 29, 1997. A summary of bids is presented in Attachment 2. INITIATING DEP~V1S10N RECOMMEMJB) FOR BOARD ACTION JSM Jld H:\PP\AWD5162.RD 9/16/96 1:111~1~1~~il:I~I:I:.I.III~:~:II~I"II".I'IIIII.111111I DATE August 4, 1997 Page 2 of 6 SUBJECT AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ENGINEERED SOIL REPAIRS, INC., FOR THE CRESCENT DRIVE, MINER ROAD, AND LOS ARABIS DRIVE STORM DAMAGE PROJECTS, AND AUTHORIZE EXECUTION OF AN AGREEMENT RELATIVE TO CONSTRUCTION OF THE MINER ROAD STORM DAMAGE PROJECT, DISTRICT PROJECT NO. 5162 The Engineering Department conducted a technical and commercial evaluation of bids and determined that the lowest, responsive, responsible bidder is Engineered Soil Repairs, Inc., of Walnut Creek for the amount of $159,301. The bid breakdown for each storm damage site was $107,833 for Crescent Drive, $37,016 for Miner Road, and $14,452 for Los Arabis Drive. The funds required to complete this project, as shown in Attachment 3, are $248,000. The total project cost is anticipated to be $371,000. The Miner Road Storm Damage Project involves repair of a sewer located in easements on property owned by Bruce and Jeanette Howard and Anita and Oliver Pearson. The District has negotiated an agreement with the property owners relative to construction of the storm damage repairs. Under the proposed agreement, the District will design and construct the storm damage repairs. The property owners will provide construction access and staging areas and pay for a portion of the repair costs. The work included in this project appears in the 1997-98 Capital Improvement Budget under two titles: Crescent Drive Sewer Improvements, pages C5-59 and C5-60, and 1996-97 Storm Damage Repairs, pages CS-51 through CS-53. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate funds are available for this project. District staff has requested disaster relief funding from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (OES) for permanent repairs at the Crescent Drive and Miner Road storm damage sites. The requested grant funds are $109,237 and $39,140, respectively. The FEMAlOES field inspectors have tentatively approved these estimated costs; however, final approval has not been received yet. Repairs to the Los Arabis Drive site are not eligible for disaster relief funding. Staff has concluded that this project is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines, Section 18.2(b), since it involves repairs and minor alterations to existing public sewer facilities. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CECA. RECOMMENDAll0N: Authorize the award of contract for construction of the Crescent Drive, Miner Road, and Los Arabis Drive Storm Damage Projects, DP 5162, in the amount of $159,301 to Engineered Soil Repairs, Inc., as the lowest, responsive, responsible bidder. Authorize the General Manager-Chief Engineer to execute an agreement with affected property owners relative to the Miner Road Storm Damage Project. H:\PP\AWDS162.RD 9116196 J " ~ ;7~ ~:::::-O ~ 0" o ,,1,: e ~\-.o .~ "'- ""'. <:), O( f::'~ co '< " " ) \. ./ ce(\ e":> () '--.le \)<' 0 1500 3000 I I FEET ~ N , REPAIR 7 Dr C 0- ." ~ Hidden '0 N <.C> :n /' N <.C> ~ >. '" e /' .~ Central Contra Costa Sanitary District ATTACHMENT ; CRESCENT DRIVE LANDSLIDE REPAIR 1 .... '" S2l -' :; ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5162 - Crescent Drive Storm Damaae Reoair DATE July 29. 1997 LOCATION: Orinda ENGR. EST. $ 225.000 1 Engineered Soil Repairs, Inc. (510) 210-2150 $159,301 1267 Springbrook Rd Walnut Creek, CA 94596 2 Ivan Smith & Sons (510) 223-0736 $183,737 Ivan R. Smith Construction 6000 Monte Verde Rd EI Sobrante CA 94803 3 Sarott Construction Co. (510) 229-0227 $195,615 4095 Pacheco Boulevard Martinez CA 94553 4 Hillside Drilling (510) 234-6532 $249,469 P.O. Box 70130 Point Richmond, CA 94807 5 D. E. Bianchini (51 0) 831-0400 $249,800 P.O. Box 2204 San Ramon, CA 94583 6 Gordon N. Ball, Inc. (510) 838-5675 $258,001 333 Camille Avenue Alamo, CA 94507 7 S.R.P. Company (510) 753-5142 $259,500 4500 Wolf Way Antioch CA 94509 BIDS OPENED BY Is! Joyce Murohy DATE July 29. 1997 SHEET NO. --L OF ...1 H:\PP\AWD5162.RD 9/16/96 ATTACHMENT 3 CRESCENT DRIVE STORM DAMAGE PROJECT DISTRICT PROJECT NO. 5192 POST-BlDIPRECONSTRUCTlON ESTIMATE PERCENT OF ESTIMATED ITEM DESCRIPTION TOTAL CONSTRUCTION 1. Construction . Construction Contract $ 159,301 (Engineered Soil Repairs, Inc.) . Contingency at 25 percent 40.699 SUBTOTAL CONSTRUCTION $ 200,000 100.0 2. Construction Management . District Forces - Construction Management $ 6,000 - Contract Administration/Inspection 12.000 SUBTOTAL CONSTRUCTION MANAGEMENT $ 18,000 9.0 3. Professional Mechanical Services . Material Testing $ 3,000 . Arborist 1,000 . Geotechnical Engineer 8.000 (Alan Kropp and Associates) SUBTOTAL PROFESSIONAL/TECHNICAL $ 12,000 6.0 SERVICES 4. Engineering and Other Services During Construction . District Forces - Office Engineering Services $ 4,000 - Record Drawings 2,000 - Community Relations 500 - Surveying 3,000 - Easement Preparation 2,000 - Collection System Operations 500 H:\PP\AWD5162.RD PERCENT OF ESTIMATED TOTAL CONSTRUCTION ITEM DESCRIPTION · Other Services - Permit Feesllnspection Fees 2,000 - Legal 4.000 SUBTOTAL ENGINEERING & OTHER SERVICES $ 18,000 9.0 CONSTRUCTION MANAGEMENT & ENGINEERING TOTAL (ITEMS 2, 3, & 4) $ 48,000 24.0 5. Prebid Expenditures (Planning, Design, and $ 123,000 Emergency Repairs) 6. Total Project Cost $ 371,000 7. Funds Allocated to Date $ 123,000 8. Allocation Required to Complete Project $ 248,000 H:\PP\AWD5162.RD ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 5 BOARD MEETING OF August 7, 1997 NO. 5. BIDS AND AWARDS b. DATE TYPE OF ACTION August 1, 1997 AUTHORIZE AWARD SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. R. LEMINGS CONSTRUCTION FOR THE M2-A FORCE MAIN REHABILITATION PROJECT, DISTRICT PROJECT 5225 SUBMITTED BY Ba T. Than, Associate Engineer INITIATING DEPTIDIV Engineering Department/Plant Engineering Division ISSUE: On July 30, 1997, sealed bids were received and opened for construction of the M2-A Force Main Rehabilitation Project, District Project No. 5225. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. BACKGROUND: The M2 system, which conveys wastewater from Maltby Pumping Station to the treatment plant, consists of two force mains. The original force main (M2-A) was constructed in 1970 with reinforced concrete steel cylinder (steel) pipe. A second force main (M2-B) was constructed in 1991 with high density polyethylene (HOPE) pipe. As part of the M2-B project, a portion of the M2-A steel pipe (within the IT Baker site up to the northern plant boundary) was replaced with HDPE pipe. Severe corrosion problems in a section of the steel pipe (near the connection to HOPE pipe) rendered the M2-A force main inoperable as of summer, 1997. Investigation indicated that the corrosion is only a localized problem, and the remainder of the steel pipe is in acceptable condition. This project will replace about 200 linear feet of the corroded steel pipe with HOPE pipe (see Attachment 1 for project location). Plans and specifications were prepared by District staff. The Engineer's Estimate for the construction cost was $215,000. The project was advertised on July 16 and July 21, 1997. Three (3) bids ranging from $246,725 to $333,333 were received and publicly opened on July 30, 1997. A summary of these bids is shown in Attachment 2. The Plant Engineering Division conducted a technical and commercial evaluation of these bids and has determined that D. R. Lemings Construction is the lowest responsible bidder with a bid amount of $246,725. District staff will administer the construction management and engineering functions for the construction contract. Staff recommends that NPG Engineering and Construction Services (NPG) be selected for the task of construction inspection and support services, since District staff is not presently available. NPG, a Woman-owned Business Enterprise, has performed well on previous capital improvement projects at a very cost-effective service. The construction inspection and support services fee of $20,500 has been negotiated with NPG. Additionally, two other specialized professional consultants will be used for this project: Woodward-Clyde will provide geotechnical engineering and trench shoring review services and V&A Consulting Engineers, Inc. will provide cathodic protection engineering services. REVEWfl) AND RECOMNENDED FOR BOARD ACTION RAB BIT ~ INITIATING DEPARTMENTIDIVISION lSl\ PED\L:\PP\5225A WRD .BTT 9/16/96 DATE August 1, 1997 Page 2 of 5 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. R. LEMINGS CONSTRUCTION FOR THE M2-A FORCE MAIN REHABILITATION PROJECT, DISTRICT PROJECT 5225 The allocation of funds required to complete this project, as shown in Attachment 3, is $353,000. This project is included in the Fiscal Year 1997-98 Capital Improvement Budget (CIB) on pages CS-69 through CS-70. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in capacity. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEOA. RECOMMENDATIONS: Authorize award of a construction contract in the amount of $246,725 for construction of the M2-A Force Main Rehabilitation Project, DP 5225, to D. R. Lemings Construction, the lowest responsible bidder. PAGE 3 of 5 ~ N , 0 1000 I FEET iiiilffoR C> . 2 Central Contra Costa Sanitary District ... en 2! ~ ~ M2-A FORCE MAIN REHABILITATION PROJECT DISTRICT PROJECT 5225 PROJECT LOCATION ATTACHMENT 1 Page 4 of 5 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO.: 5225 DATE: JULY 30. 1997 PROJECT NAME: M2-A FORCE MAIN REHABILITATION LOCATION: MARTINEZ. CALIFORNIA ENGINEER EST.: $ 215.000 No BIDDER BID PRICE (Name & address) 1 D. R. Lemings Construction P.O. Box 2173 246,725 Concord, CA 94521 2 Mountain Cascade Inc. P.O. Box 5050 291 ,000 Livermore, CA 94551 3 McQuire and Hester 9009 Railroad Avenue 333,333 Oakland, CA 94603 BIDS OPENED BY Isl Joyce Murphy DATE July 30. 1997 SHEET NO. ...L OF ...L. ATTACHMENT 3 M2-A FORCE MAIN REHABILITATION PROJECT DISTRICT PROJECT NO. 5225 POST -BID/PRECONSTRUCTION ESTIMATE No. ITEM DESCRIPTION 1 . Construction a. Construction Contract b. Contingency at 18 percent TOTAL CONSTRUCTION 2. Construction Management a. District Forces - Construction Management - Record Drawings - Survey - Project Engineering - Plant Operations Department SUBTOTAL b. Consultants - Construction inspection and support - NPG Engineering - Geotechnical services -Woodward-Clyde - Cathodic protection services - V&A Consulting Engineers - Legal SUBTOTAL TOTAL CONSTRUCTION MANAGEMENT 3. TOTAL CONSTRUCTION PHASE COST 4. TOTAL PREBID EXPENDITURES 5. TOTAL ESTIMATED PROJECT COST 6. FUNDS AUTHORIZED TO DATE 7. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Page 5 of 5 PERCENT OF ESTI MATED CONSTRUCTION TOTAL ($) COST 246,725 44,275 291,000 100.00 10,000 3,000 3,000 9,000 3,000 28,000 9.62 20,500 7,500 2,000 1,000 31,000 10.65 59,000 20.27 350,000 120.27 28,000 9.62 378,000 129.90 25,000 353,000 ~. Central Contra Costa Sanitary District BOARD OF DIRECTORS '1.11.::':::.:::.;;:::::iii:::;:jj>:::;~:.:::';::::"lliliiil.II::::lil~"I'1 BOARD MEEn;~~ust 7, 1997 Page 1 of 6 NO. 8. ENGINEERING a. DATE August 1, 1997 TYPE OF ACTION ADOPT RESOLUTION SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF INST ALUNG SEWER IMPROVEMENTS SUBMITTED BY Jay S. McCoy INITIATING DEPTIDIV Engineering Department/Infrastructure Division ~: Adoption of a resolution is needed to initiate proceedings for a demonstration project known as the Leona Court Contractual Assessment District (C.A.D.) No. 97-2. BACKGROUND: A group of property owners whose parcels are located on Leona Court in Alamo have contacted Central Contra Costa Sanitary District (CCCSD) staff to obtain information regarding connecting their homes to CCCSD'S public sewer system. The formation of a C.A.D. for Leona Court was discussed at the Board meetings on July 3 and July 17, 1997. A map is attached showing the extension of a public sewer in Leona Court. Initially, three owners expressed interest in connecting their homes. One additional owner has recently joined the initial group of three. There are a total of eight parcels on Leona Court. The approach to the Leona Court demonstration project will be based on the first C.A.D. on Gary Way. The C.A.D. process includes the formation of the district, execution of agreements between the owners and CCCSD, installation of the sewer extension by a contractor employed by the owners, provision of funds by CCCSD to finance the costs of the C.A.D., and future payments by the owners to reimburse CCCSD for the funds it provides. The owners will be allowed to select between (1) paying the full amount of their shares initially, and (2) CCCSD financing each owner's share of the project. The financing would be in the form of CCCSD paying the full amount of the owner's share(s) initially, placing charges including interest on the owner's tax bill for ten successive years and, thereby, reimbursing CCCSD by collecting the charges on the tax bills. If there are owners who neither pay their shares nor agree to an assessment, the shares of these nonparticipating owners will be borne by the participating owners. For example, if four owners participate and the cost is $72,000, the four owners each would payor be assessed $18,000 initially. Based on a total of eight lots, a repayment charge of $9,000 plus interest would be established and collected from each nonparticipant when their home was connected to the proposed sewer extension. CCCSD would collect the repayment charge at the time a home was connected and apply these collected funds: (1) toward reducing the remaining assessments on the participating owners who would be paying annual assessments on their tax bills and (2) toward refunds to the partiCipating owners who would have paid their shares up- front. RE\IEMB) AM) RECOMMENDED RJR BOAR) ACTION W1~ H:\JA Y\LEONACD2\PREPCAD.PP 9/16/96 II:i:':':::li.J:I!':.I.II:liiiiiil_I'i:iii:iii:iiiii:i:1 DATE August 1, 1997 I Page 2 of 6 SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF INSTAWNG SEWER IMPROVEMENTS The assessments will be subject to the provisions of Proposition 218, which requires a vote and a public hearing. Owners who will be assessed will be mailed ballots and will vote on whether or not they agree to be assessed for the sewer improvements. At the Board meetings on July 3 and July 17, 1997, the Board reviewed proposed draft criteria that was originally developed in conjunction with the Gary Way C.A.D. The Board provided guidance to staff, and the following criteria are proposed to be applicable to the formation of future contractual assessment districts. These criteria are still draft in nature and will be reviewed in the future. · The minimum number of parcels within a C.A.D. will be five. However, there is no requirement that any more than one parcel be assessed. · The payback period of the owner's assessments will be a maximum of ten years. · All costs are to be paid by the owners. (Participants pay nonparticipants' shares.) · If there are nonparticipating owners, a repayment charge will be established and a rebate will be collected from the nonparticipants when the connection of their homes are made. The money collected will be used to reimburse the participants. · The interest rate for participant's assessments and nonparticipant's repayments will be 1 percent above the interest received by CCCSD on long-term investments. · A minimum of 70 percent of the parcels within the C.A.D. must be developed (have existing structures on them). There are eight parcels on Leona Court, and all of the eight parcels have existing homes. Thus, the Leona Court sewer extension qualifies to be a C.A.D. The first steps toward creation of the Leona Court C.A.D. No. 97-2 are to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; to briefly describe the proposed financing for the program; to establish the boundaries of the Assessment District; to DATE August 1, 1997 Page 3 of 6 SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF INSTAWNG SEWER IMPROVEMENTS set the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and to direct staff to prepare a report. The report will include: · A map. · A draft agreement specifying the terms and conditions that would be agreed to between a participating property owner within the contractual assessment area and CCCSD. · A statement of District policies concerning contractual assessments, including the identification of types of facilities that may be financed through the use of contractual assessments; authorization for the General Manager-Chief Engineer to enter into contractual assessment agreements on behalf of the District; maximum aggregate dollar amount of contractual assessments; and a plan for raising a capital amount required to pay for work performed pursuant to contractual assessments. The plan will include a statement of or method for determining the interest rate and time period during which the contracting property owners would pay any assessment. A resolution has been prepared that contains the information mentioned in the above paragraph. Adoption of the resolution is appropriate to begin the process to form Leona Court C.A.D. No. 97-2. RECOMNENDAT1ON: Adopt a resolution of intention to undertake a demonstration project designating Leona Court as Contractual Assessment District No. 97-2 for the purpose of installing sewer improvements. c: '" "! U o c o ..!! ,. .~ ~ u ,. .. >- .. "0 u ,. . r----------- / / / / / / / ~ o 100 FEET Central Contra Costa Sanitary District <0 o r;. o ..... '" ~ :Z: ~ 51 PROPOSED BOUNDARY OF LEONA COURT CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 RESOLUTION NO. 97- RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; and WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems; and WHEREAS a demonstration project designed to facilitate the elimination of failing septic tanks is presently being considered; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1 . This Board intends to order the following improvement under the authority of the Municipal Improvement Act of 1 911, as amended, to wit: Construction and installation of approximately 400-linear feet of sanitary sewer line, together with appurtenant work and facilities located at Leona Court in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Leona Court Contractual Assessment District No. 97-2." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and this District now in use in the performance of a public function. 4. This District will finance the improvements from the Sewer Construction Fund. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by the District. H:\JA Y\LEONACD2\RESOLCAD. WPD 1 5. The procedure for the collection of assessments will be the placement of assessments on property owner's tax bills. The first assessments will be placed on owner's tax bills in fiscal year 1998 - 99. 6. This Board appoints Jay McCoy, Infrastructure Division Manager, as Engineer of Work for this project, and directs the preparation of the report reQuired by Section 5989.22 of the Streets and Highways Code. 7. The amount of any surplus remaining in the improvement fund after completion of the improvement and payment of all claims shall be distributed in accordance with the provisions of Section 10427 of the Streets and Highways Code. 8. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, October 16, 1997, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. PASSED AND ADOPTED this 7th day of August, 1997, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: Members: Members: ABSENT: Members: Mario M. Menesini President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel H:\JA Y\LEONACD2\RESOLCAD.WPD 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS "~:::::::::fl"'"':':'""'I1;"'::;::::";;;."':::':'TI'"':m:::"'"'"'::;'I"'"'."":;;;;:"""m"'"":r"'I:::'B"'"::::'"".::/':'\r"'::::""".'"'"':'::':."":':':":::::::::::::::::::::;::::: :;:;:::;:::;: :.:.:.::: ".:.".. .:. :::: ::::. ".:.".. ;:. ":::::: :.:.::::. ..". .:.:.:::: ......... ::" ".:;:;:;::::::::::::::::::: .~trr::::~rrt::::::::f:::::::::::~::::r:::)\:{:::::::::~:t:ft{r\tr~:::f~t:::::::rr:::::::::::::~::::r~:::::rrrrr~t Page 1 of 3 DATE August 4, 1997 NO. 8. ENGINEERING b. TYPE OF ACTION Set Public Hearing SUBJECT ESTABLISH SEPTEMBER 4,1997, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON THE PROPOSED ADDITION TO THE DISTRICT CODE, TITLE 11, "RECYCLED WATER" SUBMITTED BY Lynne Putnam, Senior Engineer INITIATING DEPTIDIV Engineering/Planning ISSUE: It is the District's practice to hold a public hearing prior to revising the District Code. BACKGROUND: The District is the designated purveyor of recycled water in the Pleasant Hill area (Zone 1) and for five current recycled water customers near the treatment plant. The District has received the necessary permit to serve these recycled water customers from the Regional Water Quality Control Board (RWQCB). The RWQCB permit requires the District to establish and enforce rules and regulations for recycled water uses. It is appropriate to embody these rules and regulations in the District Code, since recycled water purveyorship represents a new customer service of the District. A new section of the District Code, Title 11, has been written to include all of the recent permit requirements and to establish rules and regulations for recycled water use by current and future customers. The new code section will be used to create permits and will establish enforcement of permit restrictions. New customers will receive a copy of Title 11 with their permit applications. A public hearing will allow current and future customers to review and comment on the new code section. Please refer to Attachment 1 for a summary of the issues covered in Title 11. The proposed date of the public hearing is September 4, 1997, at the scheduled Board Meeting. RECOMMENDATION: Establish September 4, 1997, as the date for a public hearing to receive comments on the proposed Title 11, "Recycled Water," addition to the District Code. ~ AND RECOftItAENOB) FOR BOARD ACTION INITIATING DEPARTMENTIDIVlSlON H:\DATA\POSPAPER\TIT11 PP.LBP 9/16/96 Page 2 of 3 ATTACHMENT 1 TITLE 11 RECYCLED WATER SUMMARY Issues covered by the proposed Title 11: Recycled Water 1. The District owns all distribution facilities, including the meter, rights-of-way, and encroachment permits. The customer owns all facilities on the customer side of, and including, the valve downstream of the meter. 2. Customers have the responsibility to: A. Comply with requirements in the RWQCB Water Reuse Requirements; B. Comply with requirements in the District's Water Use Permit; C. Design, construct, and operate customer-owned recycled water facilities in accordance with District standards; D. Apply recycled water in accordance with Title 22; E. Train employees in appropriate uses of recycled water; F. Clearly identify all above-ground equipment used for recycled water; G. Inspect the site of recycled water use on a monthly basis and report on inspections to the District on a quarterly basis. 3. Failure to comply with the customer requirements could result in termination of service and/or penalties. 4. Failure to use recycled water where appropriate and available may be a violation of California Water Code Section 13551. 5. The conditions of recycled water service are discussed which include the following issues: A. Pressure and flow B. Allocation of recycled water in the event of a shortage C. Recycled water quality D. Protection of recycled water system E. Liability F. Application for water service G. Recycled water customer permit H. Unauthorized use of water I. Reporting requirements J. Obligation to pay for water delivered K. Water waste Page 3 of 3 L. Delivery facilities and meters M. Obstruction of water facilities prohibited N. Meter reading O. Testing meters P. Billing and collection for water deliveries Q. Suspension or termination of water deliveries R. Access to customer site 6. Recycled water rates will be established and may be amended by the District's Board of Directors. 7. The District, at the discretion of the GM-CE, may pay for retrofits on a customer's property by entering into an agreement with the customer, and may charge a retrofit surcharge added to the established rate for recycled water, in order to recover the costs over a period not to exceed 15 years. CENTRAL CONTRA COSTA SANITARY DISTRICT ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CREATING TITLE 11 OF THE DISTRICT CODE ESTABLISHING RULES AND REGULATIONS FOR USE OF RECYCLED WATER August 1997 ORDINANCE NO. AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CREATING TITLE 11 OF THE DISTRICT CODE ESTABLISHING RULES AND REGULATIONS FOR USE OF RECYCLED WATER WHEREAS, the Central Contra Costa Sanitary District (District) has authority to produce and purvey recycled water, including authority granted by Contra Costa Water District (CCWD) through a "Project Specific Agreement for Zone One Recycled Water Project" approved by the District and CCWD on November 22, 1994; and WHEREAS, the District is permitted by the State of California San Francisco Bay Regional Water Quality Control Board to produce and supply treated effluent as recycled water; and WHEREAS, the District desires to define and enforce the rules and regulations pursuant to which recycled water may be supplied by the District, and to clarify the roles and responsibilities of the various entities involved in production, delivery, sale, use, and regulation of recycled water; and WHEREAS, proper legal notice of a public hearing on the proposed Recycled Water Ordinance has been published in the Contra Costa Times, and copies of the proposed ordinance were mailed to existing and potential recycled water customers; and WHEREAS, the proposed Recycled Water Ordinance has been available at the office of the Secretary of the District for the public to review for a period of fifteen (15) days or longer; and WHEREAS, a properly noticed public hearing was held on to receive comments on the proposed Recycled Water Ordinance; NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does hereby ordain and enact Title 11 as set forth in full text attached as Exhibit A hereto, which is incorporated by reference and further accordingly amends the District Code. This Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, and shall be effective upon such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the day of , 1997 by the following vote: AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED as to Form: Kenton L. Aim District Counsel TITLE 11 RECYCLED WATER Chaoters: 11.10 11.20 11.30 1 1 .40 11.50 Definitions and Introductory Provisions Provisions Concerning Acceotance and Use of Recycled Water Reauirement to Use Recycled Water Provisions Concernina Recycled Water Service Recycled Water Pricina Chaoter 11.10 DEFINITIONS AND INTRODUCTORY PROVISIONS Sections: 11 .10.10 Definitions 11.10.20 Ownership 11.10.10 Definitions. Unless the context specifically indicates otherwise, the following terms and phrases, as used in this title, shall have the meanings designated in this section: a) "Cross-connection" means any physical connection between any part of a water system used or intended to supply water for drinking purposes and any source or system containing water or other substance that is not approved as potable for human consumption. b) "Customer" means the property owner or designee or truck hauler having authority to sign the Recycled Water Use Permit and the authority to direct those using recycled water on the property. In cases where the District wholesales water to retail water purveyors, the customer is the retail water purveyor. c) "Customer Service Meter" means the meter owned by the District used to measure recycled water delivered to the customer's facilities. d) "Delivery Facilities" means facilities used to deliver recycled water to individual properties, including pipelines, meters, valves, meter boxes or vaults and other appurtenances, from the District's recycled water main to the Point of Connection. e) "Distribution Facilities" means all District recycled water pipelines and fixed equipment, including but not limited to pipelines, pumping stations, manholes, connections, reservoirs, sampling points, meters, related appurtenances, and all modifications, repairs and replacements thereto, beginning at the wastewater treatment plant and ending at each customer Point of Connection or at each termination of District-owned recycled water pipeline. f) "District" means the Central Contra Costa Sanitary District. g) "Point of Connection" means the upstream side of the valve on the customer's side of the customer service meter. h) "Treatment Facilities" means those facilities located at the District's wastewater treatment plant which produce disinfected tertiary recycled water, including filter plant forebays, filter plant, chemical and coagulant systems, clear well, and distribution pumps. 11.10.20 Ownershio. The District is the sole owner of the Distribution Facilities, and of equipment, supplies, warranties, rights of way, encroachment permits, and licenses that are acquired for the Distribution Facilities. Customer service meters shall be owned by the District. All facilities on the customer side of the Point of Connection shall be owned, operated and maintained by the recycled water customer. Chaoter 11.20 PROVISIONS CONCERNING ACCEPTANCE AND USE OF RECYCLED WATER Sections: 11.20.10 Recycled Water Guidelines 11.20.20 Responsibilities of Customer 11.20.30 Failure to Comply 11.20.10 Recycled Water Guidelines. The General Manager/Chief Engineer may adopt guidelines or standards setting forth criteria to be satisfied before recycled water may be supplied to a customer. A customer shall have satisfied the District that such guidelines or standards can be met prior to delivery of recycled water to the customer. The customer shall satisfy all such guidelines or standards for the entire time when recycled water is delivered to the customer. 11.20.20 Resoonsibilities of Customers. It shall be the responsibility of the customer to comply with all of the provisions of this title, and of all other applicable laws, regulations, agreements, permits, orders, guidelines and standards relative to the use of recycled water during the entire time that recycled water is delivered to the customer. The omissions or acts by the District shall not relieve the customer of responsibility to comply with the provisions of this title and of all other applicable laws, regulations, agreements, permits, orders, guidelines and standards relative to the use of recycled water. Without limiting the generality of the foregoing, customers shall comply with the following requirements: a) Customers must comply with all applicable provisions contained in General Water Reuse Requirements of the Regional Water Quality Control Board (RWQCB) issued May 9, 1997, and any amending or superseding Requirements, and such other permit requirements as may be propounded by the RWQCB; b) Customers must have available at all times for inspection by the RWQCB, the District, or State or county Health officials a copy of the current RWQCB General Water Reuse Requirements provided to customers by the District and the Recycled Water Use Permit issued by the District; c) Customers must comply with all requirements contained in Recycled Water Use Permits issued to customers by the District; d) Customers must design and construct customer owned recycled water facilities in accordance with District approved standards, must maintain such facilities in good working order and must operate such facilities in a manner as to achieve compliance with all requirements applicable to use of recycled water; e) Customers are responsible for application of recycled water on their use areas and associated operations and maintenance in accordance with all applicable California Department of Health Services reuse criteria requirements, contained in 22 California Code of Regulations, Sections 60301-60355 and any amending or superseding provisions; f) Customers are responsible for informing persons to whom customers have delegated responsibility for applying recycled water of the requirements of the RWQCB General Water Reuse Requirements and any amending or superseding Requirements in some suitable manner; g) Customers shall provide employee training to those employees who may be exposed to recycled water in order to assure proper operation of recycled water facilities, worker protection, and compliance with the RWQCB General Water Reuse Requirements and any amending or superseding Requirements; h) Customers shall assure that all above-ground equipment, including pumps, piping, storage reservoirs, valves, etc. which may at any time contain recycled water shall be adequately and clearly identified with appropriate warning signs and shall make necessary provisions to inform the public that recycled water, which is unfit for human consumption, is being used; i) Customers shall on a monthly basis inspect the site of recycled water use, at a time when recycled water is being used, for the following: 1. Evidence of runoff of recycled water from the site (show affected area on a sketch, estimate volume); 2. Odor of wastewater origin from the irrigation site: if present, indicate apparent source, characterization, direction of travel, and any public use areas or off-site facilities affected; 3. Evidence of ponding of recycled water, and/or evidence of mosquitoes breeding within the irrigation area due to ponded water; 4. Warning signs properly posted to inform public that irrigation or water use is recycled water which is not safe for drinking; 5. Evidence of leaks or breaks in the irrigation system pipelines or tubing; 6. Evidence of plugged, broken, or otherwise faulty drip irrigation system emitters or spray irrigation sprinklers; and 7. Evidence of overflows, leaks, erosion of dykes, etc. of storage ponds or impoundments. j) Customers shall on a quarterly basis make a written report to the District concerning the inspections referenced in Section 11.20.20 (i), including a report on correction of deficiencies observed during inspection. Written reports shall be submitted to the District each January 1, April 1, July 1 and October 1 while recycled water is being received by a customer. k) In the event any rule, provision or criteria set forth in this Section conflicts with or is inconsistent with any State regulation, the more stringent rule, provision or criteria shall apply. 11.20.30 Failure to Comolv. Failure to comply with the District Code and other laws, regulations, agreements, permits, orders, guidelines and/or standards relative to the use of recycled water may result in termination of recycled water service and/or imposition of remedies as provided elsewhere in this code and/or as may be prescribed by regulatory and health authorities. Such termination of recycled water service and/or imposition of remedies shall not prevent the District from seeking such damages and/or remedies as may be available to the District under applicable laws. In addition to the foregoing, the District may charge a fee of two hundred dollars ($200.00) to a customer which does not submit a timely report to the District as required by Section 11.20.20 (j), or Section 11.40.50, or which uses recycled water in any manner which is contrary to the District Code or any other laws, regulations, agreements, permits, orders, guidelines and/or standards relative to the use of recycled water. Chaoter 11.30 REQUIREMENT TO USE RECYCLED WATER Sections: 11 .30.10 Advisement Concerning State Requirement of Recycled Water Use 11.30.10 Advisement Concerning State Reauirement of Recvcled Water Use. a) Attention is drawn to the provisionS of California Water Code Section 13551, which requires that "[a] person or public agency, including a state agency, city, county, city and county, district, or any other political subdivision of the state, shall not use water from any source of quality suitable for potable domestic use for non-potable uses, including cemeteries, golf courses, parks, highway landscaped areas, and industrial and irrigation uses if suitable recycled water is available as provided in Section 13550...." b) Advisement is hereby made that use of water suitable for potable domestic use for non-potable uses when suitable recycled water is available to an area for which the District has recycled water purveyorship authority may be violative of the provisions of California Water Code Section 13551, or other State laws or regulations. Chaoter 11 .40 PROVISIONS CONCERNING RECYCLED WATER SERVICE Sections: 11.40.10 Pressure and Flow 11 .40.15 Allocation of Recycled Water in the Event of a Shortage 11.40.20 Recycled Water Quality 11.40.25 Protection of Recycled Water System 11.40.30 Liability 11.40.35 Application for Water Service 11.40.40 Recycled Water Use Permit 11.40.45 Unauthorized Use of Water 11.40.50 Reporting Requirements 11.40.55 Obligation to Pay for Water Delivered 11.40.60 Water Waste 11.40.65 Customer Delivery Facilities and Meters 11 .40.70 Obstruction of Water Facilities Prohibited 11.40.75 Meter Reading 11.40.80 Testing Meters 11.40.85 Billing and Collection for Water Deliveries 11.40.90 Suspension or Termination of Deliveries 11 .40.10 Pressure and Flow. The District shall endeavor to provide continuous and adequate flows for all District recycled water customers, and shall endeavor to deliver recycled water at a pressure of between 60 psi and 120 psi, measured at the recycled water customer's Point of Connection. In accepting recycled water, recycled water customers are deemed to have accepted all conditions of pressure and flow. If the available service pressure is higher than the customer can accept, the customer shall be responsible for providing a pressure-reducing valve downstream of the Point of Connection. If available pressure is lower than what the customer needs, the customer shall be responsible for providing a booster pump downstream of the Point of Connection. Any pumping of recycled water requires the prior written approval of the District. 11.40.15 Allocation of Recvcled Water in the Event of a Shortaae. a) If the General Manager/Chief Engineer determines that the quantity of recycled water available at any time is, or is expected to be, less than the total demand, and such shortage is expected to be of a duration of less than 30 calendar days, the General Manager/Chief Engineer may prescribe and enforce rules governing allocation and use of recycled water. b) In general, the General Manager/Chief Engineer shall be guided by the following guidelines applicable to allocation of supply during shortages: i) No service shall be extended to new customers until the Board determines that the shortage no longer exists; ii) Service to customers within the District boundaries shall take precedence over service outside the District boundaries; iii) Service to industrial and non-irrigation customers shall take precedence over service to irrigation customers. c) If the General Manager/Chief Engineer determines that the quantity of recycled water available at any time is, or is expected to be, less than the total demand, and such shortage is expected to be of a duration of at least 30 calendar days, the General Manager/Chief Engineer shall notify the Board as soon as practical. The Board may consider restrictions and prohibitions on the use of recycled water. 11 .40.20 Recvcled Water Qualitv. a) Recycled water supplied for the purposes of landscape irrigation shall at all times satisfy the applicable water quality require"ments of the California Department of Health Services and the Regional Water Quality Control Board for irrigation of landscaped areas with unrestricted public access. b) In accepting recycled water, customers are deemed to have accepted the water quality conditions described herein. The District shall bear no responsibility for failure to supply water of a higher quality than described herein. 11.40.25 Protection of Recvcled Water Svstem. a) No recycled water customer shall create conditions that result in damage to or reduced life of the District's Distribution Facilities, or impairment of water quality in the District's system. The District may require the customer to install reliable protective devices including, but not limited to, surge tanks, bypass or feeder tanks, pressure relief valves, and backflow preventers, at the expense of the customer. The General Manager/Chief Engineer may reduce or suspend deliveries to any customer if the General Manager/Chief Engineer determines that the customer has failed to install required devices to protect the District's facilities, and that a substantial risk of damage exists. b) Operation and inspection of all of the District's Treatment and Distribution Facilities, up to and including the customer's service meter, shall be under the management and control of the District. No persons except authorized employees, agents, or contractors of the District shall have the right to enter upon, inspect, operate, adjust, change, alter, move, or relocate any portion of the foregoing or any of the District's property. 11 .40.30 Liabilitv. The District and its officers, agents, or employees shall not be liable for damages resulting from the control, carriage, handling, use, disposal, or distribution of recycled water supplied by the District to a customer, after such water has been delivered to the Point of Connection of such customer, or in the case of delivery to customers who are water purveyors or truck haulers, after such water has left the District's Distribution Facilities. Customers shall reimburse the District for costs of repair to the District's Distribution Facilities and other damages resulting from the operations of the customer. 11.40.35 Aoolication for Water Service. Each potential customer desiring recycled water service shall make application therefor in a form and manner prescribed by the District. 11.40.40 Recvcled Water Use Permit. The Board hereby determines and finds that the issuance of a Recycled Water Use Permit and related activities pursuant to the provisions of this title are ministerial acts. 11 .40.45 Unauthorized Use of Water. a) No person shall use recycled water from any service, blowoff valve, air relief valve, or any other District Distribution Facility without first applying for service and receiving a Recycled Water Use Permit from the District. Unauthorized use of water shall be subject to whatever penalties or charges may be imposed by the District pursuant to applicable ordinances, resolutions, or other laws, and to whatever additional recourse may be sought by health and/or regulatory authorities. Additionally, the District may seek recovery of damages, including loss of revenue, as prescribed by law. b) No person, other than the authorized agents, employees or contractors of the District shall turn on water or operate the shut-off valves at the customer service meters or any other Distribution Facilities. A fee of two hundred dollars ($200.00) or actual cost of damage, whichever is greater, may be charged to any customer who causes or allows the customer service meter shut-off valve or Distribution Facilities to be operated by unauthorized persons. 11.40.50 Reoortina Reauirements. a) It shall be the responsibility of the customer to notify the District immediately if any unauthorized use or discharge of recycled water occurs, or other conditions occur which impact or threaten to impact the public health. Additionally, the customer shall report to the District violations of the California Department of Health Services reuse criteria, and any amending or superseding provisions, that impact or threaten to impact public health or water quality within twenty-four (24) hours, followed by a written report describing corrective action taken within ten (10) days. b) Each recycled water customer shall designate an on-site Recycled Water Supervisor/User Supervisor who shall then be responsible on behalf of the customer for monthly inspections, reporting concerning inspections and recycled water use, implementing and complying with requirements of Recycled Water Use Permits and other permits, monitoring the recycled water use area, operating and maintaining the customer owned recycled water facilities, preventing cross connections, and performing all other functions relative to customer use of recycled water. Without limiting the generality of the foregoing, the Recycled Water Supervisor/User Supervisor shall be responsible, on behalf of the customer for testing for cross-connections and of backflow prevention devices in accordance with the California Department of Health Services reuse criteria and 22 Code of California Regulations Section 7605, and any amending or superseding provisions. Reports of such testing and any maintenance shall be given promptly to the District. 11.40.55 Obliaation to Pav for Water Delivered. It shall be the obligation of the customer to pay for all recycled water delivered to any customer Point of Connection, or to the customer, in the case of delivery to customers who are water purveyors or truck haulers. The District shall bill the customer for all water so delivered, and the customer shall pay the District for all such water so delivered at the rate or rates and within the period established from time to time by the District. 11.40.60 Water Waste. No person shall waste recycled water. Continued waste of recycled water after mailing of notice by registered mail to the customer may result in discontinuance of recycled water service. 11.40.65 Customer Deliverv Facilities and Meters. a) The size of the customer service meter shall be subject to approval by the District. The District shall install a customer service meter and meter box or vault and other appropriate Delivery Facilities at no cost to the applicant if a District recycled water distribution system main is reasonably available to and adjacent to the applicant's property. The District in its sole discretion may determine that the cost of providing service for a particular property is too expensive to warrant installation of such facilities at no cost to the applicant. b) The District may install a main extension if a District recycled water distribution main is not reasonably available to or adjacent to the applicant's property, on the request of the applicant. The District will evaluate the cost of the main extension, the expected payback of costs from recycled water sales and other issues and will determine in its sole discretion whether to install a main extension at District expense. The decision of the General Manager/Chief Engineer, or his/her designee, as to whether a main extension is installed shall be final. c) The District shall evaluate the impact of customer requested changes of location and/or size of the Delivery Facilities upon the Distribution Facilities, and upon the District's ability to supply recycled water in accordance with all health and regulatory authority requirements. The District may determine in its sole discretion to change the location and/or size of the Delivery Facilities and shall charge the customer the actual cost thereof. d) The District may remove or abandon any Delivery Facilities through which no water has legally passed during the preceding twenty-four month period. The customer may request that Delivery Facilities be left in place, and the District may impose a charge to cover the cost of continued meter reading and maintenance. If the Delivery Facilities are removed and application is subsequently made for Delivery Facilities of the same or different size, the procedures and charges therefor shall be as established by the District. e) Delivery Facilities shall be located in the public right of way, or in an easement granted to the District. 11.40.70 Obstruction of Water Facilities Prohibited. No person shall place upon or about any valve box, manhole, blowoff, air relief valve, meter, meter box or vault, or any Distribution or Delivery Facilities or appurtenances, any object, materials, debris, or structure of any kind so as to prevent free access to same at all times. 11.40.75 Meter Reading. Customer service meters shall be read by the District on a regular basis, usually bimonthly. Special meter readings may be taken because of change of customer, changes of meter or meter size, or at other times as determined necessary by the District. The District shall estimate the quantity of recycled water used in whatever manner it considers most appropriate if a meter cannot be read or in the event that a meter has not registered or has registered incorrectly. 11.40.80 Testina Meters. a) Any customer may demand that the customer service meter be examined and tested by the District for the purpose of ascertaining whether it is registering correctly, if the customer believes the meter is over-registering the amount of recycled water being delivered. The procedures and costs therefor shall be as established by the District. If on such examination and test the customer service meter shall be found to register over-register recycled water by three percent or more, an adjustment of the recycled water bill shall be made to the customer by the District. No adjustment shall be made for any period more than 6 months preceding the date of the meter test. b) The customer service meter may be examined and tested by the District for the purpose of ascertaining whether or not it is registering correctly, if the District believes the customer service meter is under-registering the amount of recycled water being delivered. The procedures and costs therefor shall be as established by the District. If on such examination and test the customer service meter shall be found to under-register recycled water by three percent or more an adjustment of the recycled water bill shall be made to the customer by the District. No adjustment shall be made for any period more than 6 months preceding the date of the meter test. 11.40.85 Billina and Collection for Water Deliveries. a) The District shall bill customers for recycled water deliveries to the customer Points of Connection, or to the customer, in the case of deliveries to customers who are water purveyors or truck haulers. Billings for recycled water shall be due and payable within 5 days after mailing. Billings shall become delinquent if not paid within the 25th day after mailing. The District shall not be required to provide notice of delinquency. b) If any customer directly served by the District shall be delinquent in the payment for recycled water delivered by the District, the District shall assess a penalty charge of one and one-half percent for each thirty (30) days of delinquency or part thereof. c) If any customer served directly by the District is delinquent for more than thirty days, such delinquency may be reported by the General Manager/Chief Engineer to the District Board of Directors. The General Manager/Chief Engineer, or his/her designee at his/her discretion and upon such conditions as it may be prescribed, after giving the customer reasonable notice and an opportunity to be heard, may order the termination of recycled water service. 11.40.90 Susoension or Termination of Deliveries. a) Whenever the General Manager/Chief Engineer determines maintenance of the District's Treatment and/or Distribution Facilities requires suspension of delivery of recycled water at any Point or Points of Connection or at any other location, such delivery may be suspended without liability on the part of the District, provided, except in cases of emergency, 14 days advance notice of such suspension of service shall be given to the affected customer or customers. The District will attempt to schedule interruptions of service at such days and times as will provide the least inconvenience to the customer. b) The General Manager/Chief Engineer may order the suspension or termination of recycled water deliveries to any customer when any of the following conditions occur: i) In the judgment of the General Manager/Chief Engineer, the customer has failed to satisfy all requirements of the District Code or has in any way endangered the public health and safety or the safety and integrity of the Distribution Facilities, or has violated a Regional Water Quality Control Board Order, a Recycled Water Use Permit, any California Department of Health Services reuse criteria, or any law, regulation, agreement, order, permit, guideline or standard relative to recycled water; or ii) When so ordered by health or regulatory authorities having jurisdiction; or iii) When the District is unable to deliver properly and adequately treated recycled water; or iv) When the requirements of the California Department of Health Services reuse criteria, and any amending or superseding provisions related to the quality of recycled water are not being met; or v) If the Regional Water Quality Control Board or other authority changes the requirements for treating or delivering recycled water to a level the District determines it cannot reasonably meet or cannot reasonably meet without costly additional treatment making continued delivery impractical. 11.40.95 Access to Customer Site. All recycled water customers shall permit or cause to be permitted the District, the RWQCB, the Department of Health Services, the Contra Costa County Health Services Department and other entities with jurisdiction over recycled water or public health, access to the site where recycled water provided by the District is used or where records relative to recycled water use are kept for the purposes of: (1) inspection, testing and repair of facilities, equipment, practices or operations regulated pursuant to the RWOCB's General Water Reuse Requirements, and any amending or superseding provisions the District Code and other laws; and (2) sampling or monitoring to assure compliance with the General Water Reuse Requirements, and any amending or superseding provisions, the District Code and other laws. In addition, customers shall supply access to or copies of records relative to recycled water use to representatives of the above named entities on request. Chaoter 11.50 RECYCLED WATER PRICING Sections: 11.50.10 Recycled Water Rates 11.50.20 Reimbursement Charge to Recover Retrofit Financing 11.50.10 Recycled Water Rates. Retail and wholesale rates for recycled water service within or without the boundaries of the District shall be established, and may be amended or revised, from time to time, by the Board. 11.50.20 Reimbursement Charae to Recover Retrofit Financina. a) The District and customer may enter into an agreement wherein the District pays the actual cost of retrofit improvements and recovers the cost thereof, plus accrued interest, through the imposition of a reimbursement charge added to the regular District recycled water billings to the customer, if such retrofit improvements are necessary to enable a customer to safely and legally use recycled water. Reimbursement charges shall be added by the District to the customer recycled water billings. b) In determining whether or not to enter into a retrofit financing agreement, the District shall consider such factors as the estimated present and future quantities of recycled water use, estimated cost of the necessary retrofit improvements, and estimated interest rates. The District may require, as part of the retrofit financing agreement, a minimum purchase amount of recycled water on an annual basis. The determination of whether to enter into a retrofit financing agreement shall be at the sole discretion of the District. c) The General Manager/Chief Engineer may enter into a retrofit financing agreement when it is found that the reimbursement charge will recover retrofit costs, plus accrued interest, within a period of no more than fifteen (15) years. d) Interest rates to be charged by the District shall generally reflect the prevailing Local Agency Investment Fund rate plus one percent at the time the retrofit financing agreement is signed. e) Payment of reimbursement charges shall be subject to the same terms and conditions as payment of recycled water billings. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :::::::::::::nBid:rrl:...tii::::::n:lllS:e:iCit::::::::::::::::::::: :"::::...:.:::*IIBI:::'.::.::::.!:I::::.::*8':&:i!:!:ii:.:i:.::::.:::.:::: Page 1 of 3 August 4, 1997 NO. 8. ENGINEERING c. DATE TYPE OF ACTION EXECUTE AGREEMENT SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M- HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT ODOR CONTROL FACILITIES PLAN, DP 7185 SUBMITTED BY Randy Schmidt, Associate Engineer INITIATING DEPTIOIV Engineering/Planning ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute professional services agreements for more than $50,000. BACKGROUND: The District completed an odor study in 1988 which identified and prioritized the major odor sources at the Treatment Plant. Since that study, the District has implemented several improvements to address the identified odor sources. The improvements include the addition of chemical scrubbers and a soil bed filter. Recent developments which have caused the District to re-examine the odor control program are: the increased public exposure to odors in the area because of the Household Hazardous Waste Facility, the increased public and media attention to nuisance odors in Contra Costa County, and control measures which are being taken by the District's industrial neighbors which are reducing ambient odors. It's been nearly ten years since the previous odor study was completed. The proposed Odor Control Facilities Plan will incorporate advanced methodologies for odor detection and computerized modeling. The plan will provide current status of odor source emissions at the plant, effective and reliable odor control technologies, a schedule to address prioritized odor sources, and a cost estimate for capital improvements. The facilities plan will also incorporate the results of a recent evaluation on the existing Odor Control Facilities. This evaluation by Brown and Caldwell was conducted to optimize the performance of the existing chemical scrubbers and the soil bed filter. The consultant selection process for work on the Odor Control Facilities Plan began on March 26, 1997. The District received four Statements of Oualifications (SOOs) on April 29, 1997. Candidate firms were interviewed on June 24, 1997. For a more complete discussion on the consultant selection process, please refer to Attachment 1. ~ AItD RECOMVEItDED FOR BOARD ACTION RS (A& INITIATING DEPARTMENTIOIVlSlON fY RAB H :\DA T A \POSP APER\0807PP .RS 9/16/96 :llil:iilil:li:iiiliiiliiiiiii.lilllliiiiiiilillllllil:Iiili:i:iiiiiiiiiiliiiiiilll ~~gust 4, 1997 SUBJECT I Page 2 of 3 AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M- HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT ODOR CONTROL FACILITIES PLAN DP 7185 The District staff recommends selection of CH2M-HiII Consultants to prepare the Odor Facilities Plan at an estimated cost of $175,000. CH2M-HiII has completed Odor Control Master Plans for the Cities of Tacoma, Washington and Las Vegas, Nevada and is currently working on Odor Plans for EBMUD, Sacramento Regional County Sanitation District, and the City of Palo Alto. They bring a highly qualified team with state of the art capability in odor dispersion modeling, odor measurement from area sources, odor specialization, and odor control unit optimization. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with CH2M-HiII Consultants to develop an Odor Control Facilities Plan at a cost of $175,000. Page 3 of 3 A IT ACHMENT 1 CONSULTANT SELECTION PROCESS FOR THE ODOR CONTROL FACILITIES PLAN On March 26, 1997, a Request for Qualifications was sent to 13 consulting firms. The request asked for staff and firm experience in performing odor control facilities planning. Four firms responded are: Malcolm Pirnie, CH2M-HiII, Montgomery Watson, and Brown & Caldwell. District staff reviewed the Statements of Qualification and determined that all four firms were qualified to do the work required. A preliminary Scope of Work was developed to more clearly state the objectives and desired product from the Facilities Plan. A Request for Proposals (RFP) which included the Scope of Work was sent to the four firms on May 22, 1997. Staff received proposals from all four firms by the deadline of June 16, 1997. A consultant selection panel was formed which included three District staff (one from POD and two from Planning) and one person from the City of Palo Alto's treatment plant with experience in odor control projects. All panel members received a copy of each proposal prior to the interview. Consultant selection interviews were held on June 24, 1997, at the District offices. Each consulting firm was allotted one hour and thirty minutes to present their proposal and answer the panel's questions. The interviews took all day. At the end of the interviews, the panel members finalized rating sheets and discussed the pros and cons of the different project teams. A consensus was reached and reported to managers in the Engineering Department. Concurrence of management was reached on July 1, 1997, and a consultant team was selected - CH2M-Hill.