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HomeMy WebLinkAboutAGENDA BACKUP 06-05-97 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ......................................................... ........... . .......... :::::..:1..........::......11....::::.....::::::.]1:15__:::::::::::::: BOARD MEETING OF :::::m6::..:.: ::,:::,::::.6 :~::: ::::::mMEtlilN::::I::::: June 5, 1997 ::::::::::::::::::::::::::::::*:::::::::::::~:::::::::;:;:;:::::;:::;:;:::::::::::::;:;:::;:;:::::::;:;:;:;:;:::::;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:::::::::;:::::::::: Page 1 of 2 NO. 4. CONSENT CALENDAR b. DATE May 29, 1997 TYPE OF ACTION APPROVE QUITCLAIM OF SEWER EASEMENT SUBJECT QUITCLAIM TWO SEWER EASEMENTS TO JAMES C. McGEEHON, JR., WILLIAM O. McGEEHON AND KATHERINE B. McGEEHON, JOB 1552 (MISC.), WALNUT CREEK AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIAliNG DEFT IDIV Engineering Department/infrastructure Division ISSUE: The owners of property identified as 2460 Warren Road, Walnut Creek, have requested that the District quitclaim the subject easements. BACKGROUND: The subject easements were granted at no cost to the District in 1974. They were created to provide service to the parcel located to the east of the McGeehon property. This easterly property was connected to a new public sewer located 200 feet east of the McGeehon property in 1994. The subject easement is, therefore, no longer required and may be quitclaimed. The District's processing fee has been paid by the owner. Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental Quality Act (CEQA) under District CECA Guidelines Section 18.6, since it involves a minor alteration in land- use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this project is exempt from CECA. RECOMMENDAnON: Approve Quitclaim Deeds to James C. McGeehon, et ai, Job 1552 (Misc.); authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deeds; and authorize the Quitclaim Deeds to be recorded. flJI m JSM H:\PP\QUIT1552.LW 8/6/96 McGeehon c :z <f ..J ~ c a: ~ w ..J :J o CD f.~1S p..SE.tl' c \.. p.. \If\ E. 0\,)\1 QUITCLAIM SEWER EASEMENTS JOB NO. 1552 (MISC.) WALNUT CREEK AREA -- w ~ ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS lllllllllllllllilllilllllljij:lljijj::; BOARD MErnj~~e 5, 1997 :::::::::::::::::::::::::::::::::~::::::::::::::::::::;:;:;:;:;:;:;:;:;:::::;:::;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:::;:;:;:;:;:;:::;:;:;:;:;:;:;:;:;:;:; Page 1 of 2 NO. 4. CONSENT CALENDAR c. DATE TYPE OF ACTION May 21,1997 APPROVE REAL PROPERTY AGREEMENT SUBJECT APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH KAUFMAN AND BROAD OF NORTHERN CAUFORNIA, JOB 4670, SAN RAMON AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIA TlNG DEPT tOlV Engineering Department/Infrastructure Division ISSUE: The owners of Lot 52 of Subdivision 7216 have requested the District's approval to allow the encroachment of a portion (one corner) of a garage over a District easement. BACKGROUND: The subject improvement was erroneously constructed within a District easement. The encroachment was discovered when the developer applied for a sewer connection permit. The developer has cooperated with this District by having a licensed surveyor prepare a plot map showing the extent of the encroachment. They have also agreed not to plant any trees within the easement. The closest point of the encroachment is 2.92 feet from the alignment of the 8-inch, ductile-iron, sewer pipeline, which is 10 feet deep. Kaufman and Broad of Northern California has paid our fee for processing the subject Agreement. Staff has determined that the improvements will not interfere with the present use of our sewer. If a need arises to excavate and repair this sewer, the excavation can be accomplished with little effect on the existing house. The Agreement limits what may be installed in the easement in the future. The property owner accepts the liability for any damages to District's facilities and for additional costs to the District for maintenance and replacement of the sewer in the area of the encroachment. The property owner holds the District free from all claims and liability for injury to persons or to their property within the easement area. The property owner agrees not to impede the District's access to the property. The Agreement provides for the District's emergency access. Staff has concluded that this project (the proposed Agreement) is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines, Section 18.6, since it involves a minor atteration in land- use 6mitations. The Board's approval of this Agreement will constitute a determination that the project is exempt form CECA. RECOMMENDATlON: Approve the Agreement relating to Real Property with Kaufman and Broad of Northern California, Job 4670; authorize the President of the Board of Directors and the Secretary of the District to execute said Agreement; and authorize the Agreement to be recorded. ~ AND RECOMMENDED FOR BOAR) ACTION INITIATING DEPAlITM;fSlON ;~ H:\PP\APPR4670.DH 9/16/96 LOT 54 <(,0 ~o ~o ...... "Q ,,~ "- " " ..... " LOT 53 41 (f !r (j LOT 52 SUBD.7216 LOT 51 "" '"''''l}- "" I ...,~-u " '!!' c: ..)-"i-~-~ \ , \ \ , \ \ REAL PROPERTY AGREEMENT JOB 4670 SAN RAMON AREA ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS 111:11111.11111111.11::1:11.:.:.:1 BOAPDMErnJ~~e 5,1997 Page 1 of 2 NO. 4. CONSENT CALENDAR d. May 21, 1997 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING DATE SUBJECT AUTHORIZATION FOR P.A. 97-6 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT ",IV Engineering Department/Infrastructure Division Parcel No. Area Owner/Address Parcel No. & Acreage Daniel and Sharon Cobb 187 Wayne Avenue Alamo, CA 94507 201-030-008 (1.13 Ac.) Remarks Lead Agency 97-6 Alamo (78A7) Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEOA. CCCSD RECOMMENDATION: Authorize P.A. 97-6 to be included in a future formal annexation. REVIEWED AN) RECOMMENJED FUR OOARD ACTKlN <2,( Jlfi/ ~ INITIATING DEPARTMENTiOlVlSlON JSM H:\PP\ANNX97-6.DH 8/6/96 ..., &'1. ~k ~< ~ , 1,<,- \~ , ~ + ,'---, '" MAlJ.A.,. ,~1'" __,' 1............""'..;.""-;,,,:,..;, ::.~.~__----_~. 24 . 'TA ......\ t; PROPOSED ANNEXATION P.A. 97-6 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ::f..:.:::::.::::I1::::;;;;;::::::.::.:::::.::!.III:...:;;;:.:.;;;;:.:.:.::::;;;;;;.::::.II.:..:::t:If..:.:;:::.:::_:!::.:::-:;:("';';:.::::.I.:.::::::::;....:::::::.::;:::::::::::::: BOARD MEEnJNG OF 5 1997 :;:;: '.;.;:;:; ".;.',. ..... ;:;" ;:;:. '.:.'.. :. ;:::;: ".;.;.;:. .. . .;.;.;:;: .;....... :;" '.:;:;:;:;:;:;:; ::!:::::::::::::::::::::::::::::::::::::::::::::::::::::::&:::::::::::;:;:;;::=:;:;;;::::;;:;;;:::t:::;::::;::)::::::;;:;:;:;:::::::t::::::::::;:;:;:::::;:;:;;::::::::::;:: une, Page 1 of 1 NO. 4. CONSENT CALENDAR e. DATE TYPE OF ACTION May 29, 1997 SET HEARING SUBJECT ESTABUSH JUNE 19,1997, AT 2 P.M. AS THE DATE AND TIME FOR A PUBUC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE PURPOSE OF INITIATING ACQUISITION OF A PUBUC SEWER EASEMENT BY EMINENT DOMAIN FOR THE CANYON LAKES COUNTRY CLUB SEWER EXTENSION. SUBMITTED BY Curtis W. Swanson, Principal Engineer INITIATING DEPT tOIV Engineering Department/Infrastructure Division ISSUE: A public hearing must be conducted and a Resolution of Necessity must be adopted to initiate eminent domain proceedings for acquisition of public easements. BACKGROUND: Shapelllndustries of Northern California is developing a subdivision called the Country Club at Gale Ranch. The outfall sewer for this development will be located through the Canyon Lakes Country Club Golf Course. The District has a recorded sanitary sewer easement through the 14th fairway of the golf course. The alignment of the existing easement is located in a hillside that is unstable. Hence, the existing alignment is unusable. The District, Shapell, and representatives of the golf course have been discussing obtaining a new easement at a different location along the 14th fairway. The initial position of the golf course was that the proposed new alignment was unacceptable. Further discussions have been productive, but final agreement has not been reached on purchase and construction terms. Staff has informed the golf course that staff will be pursuing a parallel eminent domain action to secure a new easement in the case that negotiations are unsuccessful. It is necessary for the work to be done in dry weather to limit the impact of the work on the golf course. The adoption of a Resolution of Necessity in June will provide sufficient time to complete the majority of the work before the onset of rain later this year. Discussions are continuing toward reaching agreement on the acquisition of the new easement. A public hearing is proposed for June 19, 1997, to consider a Resolution of Necessity for the purpose of initiating eminent domain action. If discussions result in an agreement on the new easement, the hearing will not be necessary. Staff has notified all affected property owners of the hearing, as required by law. RECOMMENDATION: Establish June 19, 1997, at 2 p.m. as the date and time for a public hearing to consider adoption of a Resolution of Necessity for a public sewer easement for Canyon Lakes Country Club sewer extension. INITIATING DEPT~ ~ H:\PP\SETHRNG.CWS 8/6/96 . . Central Contra Costa Sanitary District ROGER J. DOLAN GerNral Manager ChiefEngiMer CERTIFIED RETURN-RECEIPT MAil NO. P 588987033 KENTON l. AIM Counsellor 1M District ($10) 938-1430 JOYCE E. MURPHY $<<reMry of 1M District May 29, 1997 File: 5211 Mr. Russell Dicks General Manager Canyon lakes Country Club 640 Bollinger Canyon Way San Ramon, CA 94583 Dear Mr. Dicks: NOTICE OF PUBLIC HEARING ON THE RESOLUTION OF NECESSITY REGARDING CONDEMNATION OF PERMANENT AND TEMPORARY EASEMENTS NEAR HOLE 14 CANYON LAKES COUNTRY CLUB; ASSESSOR'S PARCELS NOS. 213-380-005 AND 213-390-043 Shapelllndustries of Northern California is developing a subdivision called Country Club at Gale Ranch. The trunk sewer serving this development is proposed to be located through and near the 14th fairway of the Canyon lakes Country Club. The trunk sewer must be constructed and operational by January 1998 to serve the subdivision. Easement and construction terms will be obtained through negotiations between Canyon lakes Country Club and Shapell. If negotiations are unsuccessful, the District will proceed to obtain the necessary easement rights through the eminent domain process. Discussions and negotiations involving Central Contra Costa Sanitary District (District), Shapell, and Canyon lakes Country Club have been held recently to reach an agreement on easement costs and conditions. These negotiations appear to be progressing toward a mutually acceptable agreement. Unfortunately, because of the number of steps and the length of time associated with obtaining property rights by eminent domain, the District must proceed with the initial steps for the eminent domain process to ensure that the trunk sewer is completed and operational by January 1998. The eminent domain process is essentially one by which the District asks the court to provide the District property rights for a public project, in exchange for compensation determined by a court or jury. The first step of the eminent domain process is the adoption of a Resolution of Necessity by the District's Board. District staff will recommend initiation of an eminent domain proceeding to the District Board of Directors at its June 19, 1997, meeting. I understand from discussions with Tom Koch of Shapell H:\OESIGN\SWANSON\DICKS2.l TR @ Recycled Paper II - - - -- ~- -------- --- ..... .-. Canyon Lakes Country Club Page 2 May 30, 1997 and your attorney, Jim Tomcik, that an easement and construction agreement is imminent. Once this agreement is reached, the District will immediately cease the condemnation process. The law requires that certain parties be notified by the District concerning the Resolution of Necessity hearing. Please be advised that a public hearing is scheduled at the District Board Room at the above address on June 19, 1997, at 2 p.m. The purpose of this hearing is to consider information as further identified below. Staff intends to recommend to the District's Board at the meeting on June 19, 1997, that it adopt a Resolution of Necessity regarding condemnation to acquire easements across your property. You are hereby notified that you have the right to appear at the hearing and be heard concerning the issues set forth in the California Code of Civil Procedure Section 1240.030, which are: · whether the public interest and necessity require the District's project; · whether the project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; and · whether the subject easements are necessary for the project. You may also be heard on the issue of whether an offer, as required by Government Code Section 7267.2, was made to you. However, the amount of compensation for the easement interests in your property is not a subject of this hearing and will not be considered by the District's Board in making its decision whether or not to adopt a Resolution of Necessity. In order to appear and be heard at the hearing, you must file with the Secretary of the District, Joyce Murphy, within fifteen (15) days after the date of mailing of this notice, a written request to appear and be heard. Failure to do so will result in waiver of your right to appear and be heard. I appreciate your efforts in working with both Shapell and the District on this difficult issue. Please feel free to contact me at (510) 229-7336 if you have any questions. m~L Curtis W. Swanson Principal Engineer CWS:pk cC." K. Aim, District Counsel R. Hernandez T. Koch, Shapell J. McCoy J. Murphy M. Taylor, Ruggeri-Jensen Assoc. J. Tomcik C. Truebridge, Shapell H:\DESIGN\SWANSON\DICKS2.L TR ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS r~ii2icKII:':':::::':':::::I':'iiilii:r:ii::A:::l5c:iS~}}}: BOARD MEETING OF ::::::m:.e:::):::::::::::::::.!:I::::::m.ll~B.~:~:~:~:::::: June 5, 1997 Page 1 of 2 NO. 5. HEARINGS a. DATE TYPE OF ACTION June 3, 1997 CONDUCT PUBLIC HEARING SUBJECT CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1997-1998 SEWER SERVICE CHARGE RATE AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPTIDIV Administrative/Finance & Accounting ISSUE: The District Codes and State law require holding Public Hearings for the establishment of the 1997- 1998 Sewer Service Charge rates, and on placing the Sewer Service Charges on the County tax roll for collection. BACKGROUND: The 1997-1998 Operations and Maintenance (O&M) Budget was submitted for review at the May 15, 1997 Board Meeting. Staff received guidance from the Board to calculate the budget revenue on the basis of holding the Sewer Service Charge constant at the current rate of $188 for the 1997-1998 Budget, allocating $157 to fund O&M expenses, and $31 to the Sewer Construction Fund to help defray capital expenditures. Notice of the June 5, 1997 Public Hearings to consider changes to the current schedule of Sewer Service Charge rates for the 1997-1998 fiscal year, and collection of the 1997-1998 Sewer Service Charges on the County tax roll was duly given. It is recommended that two separate hearings be held to consider the matters described. Hearina to receive oublic convnent on the 1997-1998 Ooerations and Maintenance (O&M) Budaet and Self- Insurance Fund Budaet. and for the establishment of the 1997-1998 Sewer Service Charae Rates: The 1997-1998 O&M Budget and Self-Insurance Fund Budget were submitted to the Board of Directors for initial review at the May 15, 1997 Board Meeting and the April 17, 1997 Board Meeting respectively and are scheduled for approval at the June 5, 1997 Board Meeting. Upon approval of the 1997-1998 O&M Budget and Self-Insurance Fund Budget and determination of an adequate fund balance, the Board must establish the 1997-1998 Sewer Service Charge rates. Hearina to consider collection of the 1997-1998 Sewer Service Charaes on the County tax roll: The law requires that a Public Hearing be held each year before the Sewer Service Charge can be placed on the County tax roll. The Sewer Service Charge has been collected on the County tax roll since inception of the service charge in 1976. Collection on the tax roll provides the most economical and efficient means for the District to collect the charges for approximately 98,000 accounts. ND RECOM/llElllDED FOR BOARD ACTION DR INITIATING DEPARTMENTIDIVlSlON ~ 5 :\ADMIN\POS P A PER\ O&MS ELF. PP 9/16/96 DATE May 21, 1 997 Page 2 of 8 SUBJECT CONDUCT PUBLIC HEARING S TO RECEIVE PUBLIC COMMENT ON THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE 1997-1998 SEWER SERVICE CHARGE RATE AND ON PLACING THE SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION Effective with the 1982-1983 fiscal year, Contra Costa County imposed a fee for collecting the Sewer Service Charge on the tax roll. The County fee, which approximates $80,500 annually, is still more economical than the alternative of direct billing by the District. RECOMMENDATION: Conduct two separate Public Hearings and upon their respective conclusions, take the following actions, if considered appropriate: . Approve the 1997-1998 Operations and Maintenance Budget and Self-Insurance Fund Budget and approve an ordinance establishing the 1997-1998 Sewer Service Charge rate schedule which is based on a residential rate of $188. . Approve a resolution authorizing collection of the 1997-1998 Sewer Service Charges on the County tax roll. ORDINANCE NO. AN ORDINANCE ESTABLISHING THE SEWER SERVICE CHARGES TO BE BILLED BY THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO ALL CUSTOMERS FOR 1997-1998 WHEREAS, Central Contra Costa Sanitary District (District) has previously developed and instituted a Sewer Service Charge Program to finance yearly operations and maintenance (O&M) of the District and a portion of the costs of facilities upgrade and replacement (upgrade/replacement); and WHEREAS, the District has reviewed the present 1996-1997 Sewer Service Charge rate schedule and has determined that the Residential Sewer Service Charge rate and the non-residential Sewer Service Charge rates should remain unchanged for the 1997-1998 fiscal year; and that living units served by the West Branch Pumping Station be required to pay an additional $14.60 for 1997-1998; and living units served by the Lawrence- Leema Road Pumping Station be required to pay an additional $86 for 1997-1998. THEREFORE, BE IT ORDAINED by the Board of Directors of the Central Contra Costa Sanitary District as follows: The 1997-1998 rates for Sewer Service Charges for users of the District system for the fiscal year beginning July 1, 1997, and continuing thereafter until further action of the Board of Directors, shall be as follows: Upgrade/ 1997-1998 Residential Billina Unit Reolacement O&M Rates Single Family Dwellings Living Unit $ 31.00 $157.00 $188.00 per year Mobile Home Living Unit $ 31.00 $157.00 $188.00 per year Townhouses Living Unit $ 31.00 $157.00 $188.00 per year INFRA-H:\SSC\KENDRICK\SEWCHRGS.ORD 1 Upgradel 1997-1998 Residential Billing Unit Reolaeement O&M Rates Condominium Units Living Unit $ 31 .00 $157.00 $188.00 per year Multi-Family Units Living Unit $ 31.00 $157.00 $188.00 per year Residential Living Units Living Unit $31.00 $171.60 $202.60 per year served by West Branch Pumping Station Residential Living Units Living Unit $31.00 $243.00 $274.00 per year served by lawrence- leema Road Pumping Station Upgradel 1997-1998 Commercial Billino Unit Reolacement O&M Rates Bakeries 100 cubic $ .79 $4.016 $4.806 feet Markets with garbage 100 cubic $ .60 $3.026 $3.626 disposals feet Mortuaries 100 cubic $ .56 $2.866 $3.426 feet Restaurants 100 cubic $ .58 $2.986 $3.566 feet All Others 100 cubic $ .28 $1 .456 $1 .736 feet Minimum Charge Account $32.34 $163.66 $196.00 per year Industrial loading Volume Million $958.00 gallons BOD 1000 $400.00 pounds 55 1000 $286.00 pounds Demand Million $115,159.00 gallons per day Minimum Charge Account $196.00 per year INFRA-H:\SSC\KENDRICK\SEWCHRGS.ORD 2 ------'-_._--_._-'_.._,._._~._'----~-------~------ Upgradel 1997-98 Institutional Billing Unit ReDlacement O&M Rates Churches 100 cubic $ .28 $1.456 $1.736 feet Schools 100 cubic $ .28 $1.456 $1.736 feet Fraternal & Service 100 cubic $ .28 $1.456 $1.736 Organizations feet local & State 100 cubic $ .28 $1.456 $1.736 Institutions feet Other Tax Exempt 1 00 cubic $ .28 $1.456 $1 .736 (Except Federal) feet Federal Institutions 1 00 cubic $ .28 $1.456 $1 .736 feet Utilities with Special 1 00 cubic $ .28 $1.456 $1.736 Tax Status feet Independent living 1 00 cubic $ .28 $1.456 $1.736 Facilities, Rest Homes, feet & Convalescent Hospitals Minimum Charge Account $ 32.34 $163.66 $196.00 per year The Board of Directors independently finds that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15273 (a) (1), (3) and (4) of the State CECA Guidelines because these rates are being established for the purpose of meeting operating expenses, meeting financial reserve needs and requirements, and obtaining funds for capital projects necessary to maintain service within existing service areas. This ordinance shall be published once in the Contra Costa Times~ a newspaper of general circulation, and circulated within the Central Contra Costa Sanitary District, and shall be effective July 1, 1 997. INFRA-H:\SSC\KENDRICK\SEWCHRGS.ORD 3 --~----<..._._--'t--.._.,-___. PASSED AND ADOPTED this 5th day of June, 1997, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel INFRA-H:\SSC\KENDRtCK\SEWCHRGS.ORD 4 . ~- -------,~.... -.-.---,.....- RESOLUTION NO. A RESOLUTION DIRECTING THAT THE 1997-1998 SEWER SERVICE CHARGES BE COLLECTED ON THE COUNTY TAX ROLL WHEREAS, the District has previously developed and instituted a Sewer Service Charge Program for services and facilities furnished by the District to finance yearly operations and maintenance of the District; and WHEREAS, the Sewer Service Charge is collected through a direct charge to the users; and WHEREAS, the District Code provides that the District may elect to collect current and delinquent charges on the tax rolls as provided by Sections 5470 and following of the Health & Safety Code; and WHEREAS, it is considered to be economical and efficient to continue the existing practice and collect the Sewer Service Charges for the 1997-1998 fiscal year on the County tax roll; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central Contra Costa Sanitary District, that the 1997-1998 Sewer Service Charges are to be collected on the County of Contra Costa tax roll. INFRA-H:ISSCIKENDRlCKISEWCHRGS.RES Resolution No. Page 2 PASSED AND ADOPTED this 5th day of June 1997 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel INFRA-H:ISSC\KENDRICKISEWCHRGS.RES ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS 1IIIIIIIIIIIIIIIIIllllllllll:IIIIII:::II:!I:::I:I:I.:1:1::: BOARD MEETING OF Page 1 of 8 SUBJECT NO. 10. ENGINEERING a. DATE June 2, 1997 TYPE OF ACTION CONSIDER REPORT; ADOPT FINDINGS ADOPT THE FINDINGS OF THE PROPOSITION 218 COMPLIANCE REPORT SUBMITTED BY Russell B. Leavitt, Planning Assistant INITIATING DEPT IDIV Engineering/Planning ISSUE: By July 1, 1997, the District's existing assessments, fees, and charges must be in compliance with the provisions of Proposition 218, "The Right to Vote on Taxes Act" (November, 1996). Staff has prepared for Board consideration a report documenting the District's compliance with this Act. BACKGROUND: Proposition 218 requires local agencies to allow greater public review and, in some cases, voter approval of certain property-related fees, charges, and assessments. The use of such revenue sources is restricted to property-related services rather than general government services. In addition to imposing requirements for the approval of new or increased fees, charges, and assessments, Proposition 218 also contains new criteria to be met by existing fees and charges by July 1, 1997. Adoption of the recommended findings of the attached report is warranted to create an administrative record of the District's compliance with Proposition 218. To determine the applicability of Proposition 218 and the action steps needed for compliance, a thorough, internal review of all District revenue sources was conducted earlier this year by a task force consisting of Deputy Chief Engineer Bob Baker, Controller Debbie Ratcliff, Infrastructure Division Manager Jay McCoy, Planning Division Manager Doug Craig, Principal Engineers Jarred Miyamoto-Mills and Curt Swanson, Planning Assistant Russ Leavitt, Administrative Analyst John Mercurio, and District Counsels Kent Aim and Mark Cornelius. Existing and anticipated revenue sources were reviewed and classified into categories according to the extent of Proposition 218 applicability and need for future study or action. The task force concluded that some revenue sources are unaffected by Proposition 218 because they are not fees, charges, or assessments; some are exempt from Proposition 218 because of exclusions in the law; a few may be subject to Proposition 218' s requirements; and the remainder required additional study. The Board of Directors was briefed on these results at the March 20, 1997, Board meeting. Following the Board briefing and further study, staff prepared the attached Proposition 218 Compliance Report. The report identifies Proposition 218'5 applicability to each of the District's existing revenue sources and documents District compliance with Proposition 218's criteria. The report also identifies the action steps needed to enact new or increased fees, charges and assessments, and recognizes that further reviews of Proposition 218's requirements will be needed before any future increases in fees, charges, and assessments due to expected legislative and judicial clarifications of this new law. RECOMMENDATION: To document District compliance with Proposition 218, it is recommended that the Board adopt the findings of the Proposition 218 Compliance Report. REVEWED AND RECOIVUVlENDED FOR BOARD ACTION DJC RAB l~ INITIATING DEPARTMENTIDI\I1Sl0N 9/16/96 CENTRAL CONTRA COSTA SANITARY DISTRICT (CCCSD) PROPOSITION 218 COMPLIANCE REPORT June 2, 1997 BACKGROUND AND PURPOSE Proposition 218 (November, 1996) requires local agencies to allow greater public review and, in some cases, voter approval of certain property-related fees, charges, and assessments. The use of such revenue sources is restricted to property-related services rather than general government services. In addition to imposing requirements for the approval of new or increased fees, charges, and assessments, Proposition 218 also contains new criteria to be met by existing assessments, fees and charges by July 1, 1997. The purpose of this report is to document: I) Proposition 218's applicability to the District's existing revenue sources; II) compliance with Proposition 218's criteria for existing fees and charges; and III) Proposition 218's requirements for enacting new or increased fees, charges, and assessments. DETERMINATIONS 1. PROPOSITION 218'S APPLICABILITY TO DISTRICT REVENUE SOURCES Existing District revenue sources were reviewed and classified into three categories according to the extent of Proposition 218 applicability: 1. Revenue sources which are unaffected by Proposition 218 because they are not fees, charges, or assessments. 2. Revenue sources which are exempt from Proposition 218. 3. Existing fees, charges, and assessments which are subject to Proposition 218 criteria. 1 The review followed the attached flowchart from the League of California Cities entitled, "How to Comply With Proposition 218" (see Exhibit A). The following presentation groups the revenue sources by applicability category. 1. Not Fees. Charges. or Assessments. Proposition 218 applies only to fees, charges, and assessments. Therefore, the following reimbursements and non-service revenue sources are not subject to the requirements of Proposition 218: A. Caltrans reimbursement for sewer construction near freeway projects B. Interest income C. Lease/rental income D. Subrogation recovery from insurance or legal action E. Reimbursements from other agencies, developers, or industries for Planning/Engineering studies F. Source Control fines G. Stormwater Program payments from County/Cities H. Ad valorem property taxes 2. Exempt. An assessment is exempt from Proposition 218 if the assessment was existing on November 6, 1996; AND - it is used exclusively for sidewalks, streets, sewers, water, flood control, drainage systems, or vector control; OR - it was approved by all property owners; OR - it is used exclusively to repay bonded debt; OR - it received majority voter approval. Generally, fees and charges that are property-related are not exempt from Proposition 218. However, fees and charges that are non-property-related OR triggered by property development (e.g., the extension of sewer facilities) are exempt. The following fees, charges, and assessments meet these exemption requirements: A. City of Concord Capital Charge B. All existing Local Improvement District assessments C. Collection System Fees - dye test, TV inspection, sewer tap, etc. D. Construction Inspection Charges E. Development and Plan Review Fee F. Inspections - Mainline, side sewer repair, manhole, etc. G. Engineering, Soil Evaluation, and Surveying Fees H. Right-of- Way Fees - quitclaims, real property agreements 1. Side Sewer Inspections J. City of Concord Sewer Service Charge K. Recycled Water Service Charge - Retail L. Industrial Permit Fees 2 M. New Industry Permit Fees N. Septic Tank Dumping O. Special Discharge Permit P. Annexation Charges Q. Capacity Use Charge R. Facilities Capacity Fee S. Pumped Zone Fee T. Rebates to District 3. Subject To Proposition 218 Criteria. The only existing revenue source which appears to be subject to the Proposition 218 criteria for existing fees and charges is the annual Sewer Service Charge, which includes the capital increment and may include a pollution prevention surcharge and a pumping station operation and maintenance charge. Anticipated judicial or legislative clarifications of this new law may result in the need to redesignate some of the exempt fees, charges, and assessments (particularly those which are development-related) as also being subject to Proposition 218 criteria. Their status will be reviewed when any increase in these fees, charges, and assessments is proposed. II. PROPOSITION 218 CRITERIA FOR EXISTING FEES AND CHARGES The Sewer Service Charge has been examined to ensure it meets the required Proposition 218 criteria for an existing fee or charge. The following discussion presents the criteria and the rationale for finding the Sewer Service Charge to be in compliance. 1. Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service. Sewer Service Charge revenues do not exceed the funds required to provide sewer service. During each fiscal year's budget preparation, the District estimates sewer service and capital improvement costs, as well as prudent reserve levels. The net cost of service is then determined by subtracting other anticipated revenues from the estimated expenses and reserve requirements. Finally, a Sewer Service Charge revenue target is established to cover this net cost of service. 2. Revenues must be used for pUlllose for which the fee or charge was imposed. Sewer Service Charge revenues are used only for operation and maintenance of the sewer system (collection, treatment, and disposal), replacement and upgrade of capital facilities, and implementation of the pollution prevention program. These are the purposes for which the Sewer Service Charge has been imposed. 3. The amount imposed shall not exceed the proportional cost of the service. The Sewer Service Charge rate does not exceed the proportional cost of service because the net cost of service (funded by the Sewer Service Charge) is annually apportioned over the number of Residential Unit Equivalents (RUE) projected to use the sewer system 3 during the fiscal year. An RUE is a quantitative measure of sewage volume and strength equivalent to a typical residential household. RUEs are calculated for each property use category (residential, commercial, industrial, and institutional) so that the charge is proportional to the cost of service. Factors such as biochemical oxygen demand (BOD), total suspended solids (TSS) and flow are taken into account using a methodology commonly used throughout the wastewater industry. 4. The service funded by the charge must be actually used or immediately available to the property owner (standby charges are classified as assessments). The only properties subject to the Sewer Service Charge are those actually connected to the sewer system. 5. No fees or charges for general governmental services which are available to the public at large in substantially the same manner as they are to the property owner. The Sewer Service Charge is used for providing sewer service, which is not a general governmental service since it is only available to property owners. III. PROPOSITION 218 ACTION STEPS FOR NEW OR INCREASED FEES. CHARGES. AND ASSESSMENTS For new or increased fees and charges that are subject to Proposition 218 (such as the Sewer Service Charge), additional conformance criteria and noticing, hearing, and approval procedures must be followed: 1. The fee or charge must conform to the following Proposition 218 criteria: A. Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service. B. Revenues must be used for the purpose for which the fee or charge was imposed. C. The amount imposed shall not exceed the proportional cost of the serVIce. D. The service funded by the charge must be actually used or immediately available to the property owner (standby charges are classified as assessments). E. No fees or charges for general governmental services. 2. The fee or charge must be identified by parcel. 3. Written notice must be mailed to parcel owners (could be included in CCCSD's Pipeline newsletter). 4 4. A public hearing must be held. 5. Written protest by a majority of parcel owners prevents enactment of the new or increased fee or charge. 6. For water, sewer, or refuse collection, no public vote is required. (For other property-related fees or charges, the approval procedure includes majority vote of property owners or two-thirds vote of electors in the affected area.) For new or increased assessments (such as the pending Gary Road Contractual Assessment District), Proposition 218 includes requirements for: 1. Preparing a professional engineer's report to estimate the amount of special benefit received by landowners. 2. Setting proportional assessment charges. 3. Mailing notices and mail-in ballots to affected property owners. 4. Holding a public hearing. 5. Tabulating the ballots with results weighted in proportion to the amount of assessment each property owner would pay. A majority vote of support is required to impose the assessment. FINDINGS Based on the determinations made in this report, all of the following findings may be made: 1. The only existing revenue source that appears to be subject to the Proposition 218 criteria for existing fees and charges is the annual Sewer Service Charge. 2. The Sewer Service Charge meets the required Proposition 218 criteria for an existing fee or charge. 3. All other District revenue sources appear to be unaffected by or exempt from Proposition 218. 5 EXHIBIT A .....c:& 00.c ...tj~- !!CDC! ii ~ 0 CI)(.)c ..::e. .!!.a~ ~~ r ) SCD ~fi &15 l~ ..... CD -5 o ~..E -...ee oos. ~Si~ll ~i1!! -S-~"O : == 8.,ss K~ 01; "0 to o C - e - ., =.,~ xc.... ~JII Oa CO .=a 'lJ:I... h, ~ ~!... N - . ~ t.=: li@ a. : =a M 1.1.(1) . cu. e CD s a. .c .. -- ~ I ~ - fi a. ga E ! .5 ... 0 0 I; z 0 S ~ 0 :c - en ::I g .; ~ "0 IS I c ~ (I) CD ~l (3 c .!! ~ E s .28 ='1i as . ~~ coli' ::s i ~!. ~l e lIel ...-- ... o -e 8. ~.Bt -~CD ~CD~ .e:- ., . lOt u. co en en ... o C"f ... .8 E CD ~ Z A-I co ~ N a. e a. .c ... i >- - a. 's o (.) S ;:' o :J: 40 400 .c - 4Oo~",,: =::.e2 ~g_tIJ .eel!o all;< -a. .... ....,!! S&t!. ge~ti 2:-.~o "C _ ... o.c.... .._ 0 ~~1~ 4Oa4O CJo. . . c ::c o z 8 . c CD 5 :'" c e ~ 40 -= - fI CD.... 0'0 0C .a! CDCJ t=. - CD i E ~ ~ 0 . g==s tIJ.gCD o o.s =-3! X::ICD CD13.G ~.s1ii .sfl I~S !51~ IJ~ itl IL. JiI!")!I IhI ~ ..:.E>C'- i 11 .J!! I! ti,g : e ~ :ii : ~ ~~ ~ 8 ~ i=~~ 11 l5 ~ )Ef!.i.s ~ ! ~llai ! :;12 .!! h If I~ -I ! '0(0 CDo 00>> .... S! - 0(0 s~ tiz ~ .... iD~ z. C'- as Ole>> C.... ;I - . 0 CD : ;H ~ ~ z - ~ . :!:: .!! A-2 o cecs~ ~~- :Gi':: ~gtfj 0-== . = Q. CD~Q. OlE. C 0 ~ ..l) .s:::o== O-.e ... ~ "0 i J!! ~ J!! .!:: l .... . - o ::I B .; I ~ fi g C fI e m 8 E E 0';;' .!! ~ E .!! g8 ~I 0]; ~ I a. ca a. ~l e ..nn .un. --- - 8 e>> ... o N ~ E 40 ~ Z ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ......... ............. ................... ... ................ ............ ... . ........... :tifi.jS......;~;:....;~;;......lj:i:i:iS,i~*i~..i#)f.i$:j:tjIji BOARD MEETlJNG OF 5 1997 ~~~~~m.R:::::~~~:::::~~t::.II~~~i~1mI'llill1..~~~~tt~ una , Page 1 of 9 NO. 10. ENGINEERING b. DATE May 30, 1997 TYPE OF ACTION COMPLETE DISTRICT ANNEXATION 137 SUBJECT ORDER COMPlETION OF DISTRICT ANNEXATION 137, WINDEMERE RANCH BOUNDARY REORGANIZATION, SAN RAMON AREA SUBMITTED BY Dennis Hall, Associate Engineer INITlA TING DEPT tDtV Engineering Department/Infrastructure Division JSSU.E: A resolution by the District's Board of Directors must be adopted to finalize District Annexation 137. BACKGROUND: On August 27, 1996, Windemere Ranch Partners (WRP) filed with the Local Agency Formation Commission (LAFCO) a request for a Boundary Reorganization and Sphere of Influence (S.O.l.) update for a 2,319 acre property WRP owns in Dougherty Valley, known as Windemere Ranch. On April 9, 1997, LAFCO held a hearing to consider WRP's request. During the public hearing, LAFCO reviewed and considered the Environmental Impact Report (EIR) that was prepared by Contra Costa County. LAFCO approved WRP's request for annexation to CCCSD and to Dublin San Ramon Services District (DSRSD) and amended this District's 5.0.1. to include the subject territory and adjacent territory located to the west of Windemere Ranch known as Gale Ranch II. LAFCO designated CCCSD to be the Conducting Authority and authorized CCCSD to conduct the annexation proceedings without notice and hearing because the territory is uninhabited and has 1 00 percent land owner consent. This District Annexation has been conditioned by LAFCO. WRP is required to present evidence to LAFCO's Executive Officer that WRP has funded the purchase of its permanent water entitlement. If evidence of such funding, satisfactory to the Executive Officer, is not presented within 12 months of the date of LAFCO's approval (April 9, 1997), the reorganization will terminate and not become effective. This condition also appears in the District's resolution. As Conducting Authority, CCCSD must make findings regarding the environrrental impacts of the proposed Boundary Reorganization if this District Annexation is to be finalized. The project EIR addressed the water and wastewater service irrpacts and mitigation measures associated with developrrent of the Windemere Ranch project. Copies of the relevant EIR sections have been made available for CCCSD Board of Directors' review. Staff has reviewed this EIR and concluded that the impacts of this Boundary Reorganization were addressed in sufficient detaU to allow Board consideration of this issue. c INITlA TlNG DEPARTMENT ,QVlSlONs IJ~~ P/l! fJj JSM H:\PP\DA 137 .DH 9/16/96 ii:i:.:iii:!i!iiii:i.lillllilii:ii.I_I::!iiii:::!ili:i:.11 DATE May 30, 1997 I Page 2 of 9 SUBJECT ORDER COMPLETION OF DISTRICT ANNEXATION 137, WINDEMERE RANCH BOUNDARY REORGANIZATION, SAN RAMON AREA A staff presentation on the Boundary Reorganization and the planning process for sewering the Dougherty Valley will be provided at the Board meeting. RECOMMENDAllON: Adopt a resolution certifying a review of information, adopting California Environmental Quality Act findings, and ordering completion of District Annexation 137. BlacKhaWK :D o ,. o '" -- -- DUBLIN o o c: ~ :I: m :0 -l < :0 ~ ~ ,. en en ~ s; ,. ~ " '" cos"t~ '" oo~~~ ~;.f.op.. _ - p..\.r-'" o I 1 2 3 ~ ~ SCALE IN MILES ::::l o ,. o ~ ~ ~ Haclenca 8usmess Pane Central Contra Costa Sanitary District . DISTRICT ANNEXATION NO. 137 WINDEMERE RANCH BOUNDARY REORGANIZATION SAN RAMON AREA 2523-1/87 RESOLUTION NO. 97- A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION NO. 137 (WINDEMERE RANCH BOUNDARY REORGANIZATION) TO CENTRAL CONTRA COSTA SANITARY DISTRICT AND TO DUBLIN SAN RAMON SERVICES DISTRICT WHEREAS, on August 27, 1996, Windemere Ranch Partners filed a Boundary Reorganization proposal with the Executive Officer of the Contra Costa County (County) Local Agency Formation Commission (LAFCO) pursuant to Title 5, Division 3, commencing with Section 56000 of the Government Code; said proposal consisted of the concurrent annexation of :t 2,319 acres to the Central Contra Costa Sanitary District (CCCSD) and Dublin San Ramon Services District (DSRSD); and WHEREAS, LAFCO held a public hearing on the Boundary Reorganization proposal on April 9, 1997. At said hearing, LAFCO heard and received all oral and written protests, objections, and evidence which were made, presented, or filed, and all persons present were given an opportunity to hear and be heard with respect to the proposal and the report of the Executive Officer of LAFCO; and WHEREAS, LAFCO reviewed and considered the Environmental Impact Report (EIR) prepared by County as lead agency for environmental review pursuant to the provisions of the California Environmental Quality Act (CEQA), and LAFCO found that mitigation measures specified in the EIR are within the responsibility and jurisdiction of agencies other than LAFCO; and H:\PLANREVW\GREGORY\RESOL 137 .97 1 WHEREAS, on April 9, 1997, LAFCO approved the Boundary Reorganization proposal, which included annexation of the affected territory (Windemere Ranch), to CCCSD and DSRSD subject to the terms and conditions included within LAFCO's Resolution No. 96-24; said LAFCO Resolution No. 96-24 is by this reference incorporated herein, in full; and WHEREAS, LAFCO designated the CCCSD Board of Directors as the Conducting Authority and authorized CCCSD to conduct subsequent Boundary Reorganization proceedings pursuant to LAFCO's Resolution No. 96-24, without notice and hearing; WHEREAS, the reasons for CCCSD to complete this Boundary Reorganization (District No. 137) are: 1 . The property owners have petitioned LAFCO for annexation to both CCCSD and DSRSD. 2. LAFCO has designated CCCSD to be the most logical wastewater utility service provider for this area, and DSRSD has been designated the most logical water service provider. 3. These properties are within the spheres of influence of CCCSD and DSRSD, as previously determined by LAFCO. H:\PlANREVW\GREGORY\RESOL 137 .97 2 4. Septic tank systems would be inadequate given the densities of planned development of the area and would pose a public health risk. 5. It is the requirement of CCCSD that properties must be annexed to receive wastewater utility service (CCCSD Standard Specifications for Design and Construction, 1 993 edition, Section 3-07). WHEREAS, the EIR addressed annexation of the project to CCCSD and DSRSD; and WHEREAS, the EIR identified that the tunnel alternative for transporting wastewater out of the project area was environmentally superior to the construction of a Dougherty Valley pumping station; and WHEREAS, the CCCSD Board of Directors, acting as the Conducting Authority and as a Responsible Agency under the California Environmental Quality Act, certifies that it has reviewed and considered the information contained in the EIR relevant to this District' Annexation; and WHEREAS, pursuant to LAFCO's Resolution No. 96-24, prior to the LAFCO Executive Officer's filing of the Certificate of Completion, and to further the purpose of establishing the rights, priority, and/or capacities of water for the annexing territory (Gov. C. 56844(j)), DSRSD or Windemere Ranch Partners (WRP) shall present evidence to the LAFCO Executive Officer that WRP has funded the purchase of its permanent water entitlement in a manner satisfactory to DSRSD. If the evidence of such funding, H:\PlANREVW\GREGORY\RESOL 137 .97 3 satisfactory to the LAFCO Executive Officer, is not presented within 1 2 months of the date of LAFCO approval, the reorganization will terminate and not become effective. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED THAT: SECTION 1. The CCCSD Board of Directors independently finds that the extension of water and wastewater services to the Dougherty Valley (an area not currently located within any water or wastewater service district) would create significant short-term construction impacts, as well as project-level and cumulative impacts on water supplies, wastewater system capacity, and the need for new facilities. These significant impacts can be reduced to less-than-significant levels through implementation of the mitigation measures required of the project by Contra Costa County (the Lead Agency). Implementation of the wastewater mitigation measures (annex the project; collection of fees to mitigate the cost of facility expansion projects; adoption of the tunnel alternative if geotechnical, design, and economic issues can be resolved; and implementation of standard construction mitigation) is the responsibility of CCCSD. The water-related mitigation measures are within the responsibility and jurisdiction of another public agency (DSRSD) and not the agency making this finding (CCCSD). CCCSD staff shall file a Notice of Determination in compliance with CEQA Guidelines, Section 15096(1). SECTION 2. Pursuant to the Cortese/Knox Local Government Reorganization Act Government Code Section 56000, the territory described in Exhibit "A" of LAFCO Resolution No. 96-24 is hereby annexed to CCCSD and to DSRSD, subject to all of the terms and conditions specified in LAFCO Resolution No. 96-24 and subject to the codes, H:\PLANREVW\GREGORY\RESOL 137 .97 4 ordinances, rules, regulations, service charges, bonded indebtedness, and contractual obligations of CCCSD and DSRSD. The regular County assessment roll will be utilized to assess all affected properties. SECTION 3. The agreements for exchange of property tax revenues for the parcels of land within the subject District Annexation are in place. SECTION 4. The Secretary of the CCCSD shall deliver six certified copies of this Resolution to the Executive Officer of the LAFCO. H:\PLANREVW\GREGORY\RESOL 137 .97 5 PASSED AND ADOPTED this 5th day of June, 1997, by the Central Contra Costa Sanitary District Board of Directors by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: COUNTERSIGNED: Joyce E. Murphy Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: Mario M. Menesini President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton Aim District Counsel H:\PLANREVW\GREGORY\RESOL 137 .97 6 ~. l,entral Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 2 BOARO MEETING OF June 5, 1997 NO. 10. ENGINEERING c. DATE TYPE OF ACTION May 30, 1997 AUTHORIZE AGREEMENT AMENDMENT SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO AN EXISTING AGREEMENT WITH G. S. DODSON AND ASSOCIATES TO COMPLETE THE DESIGN OF THE LIME INJECTION SYSTEM IMPROVEMENTS PROJECT (DP 7169) SUBMITTED BY Ba T. Than, Associate Engineer INITIATING DEPT/DIV Engineering Department/Plant Engineering Division ISSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute an amendment to an existing professional services agreement when a new amendment will make the cumulative total of the contract exceed $50,000. BACKGROUND: Lime is routinely added to the plant influent to prevent formation of clinkers (molten ash lumps) in the furnace. Incidentally, the lime is helpful in limiting copper levels in the ash. In the past, dry lime was injected upstream of the primary sedimentation process. A Dewatering Process Redesign Team (PRT) was formed to conduct a pilot study to investigate alternative improvements to the existing lime system. The PRT investigated the type of lime used, the injection location, and system configurations. Based on this pilot study, modifications to the lime process were identified that will produce benefits including improved sludge dewatering, reduced centrifuge vibrations, and improved furnace operations. Two major modifications to the existing system were identified including injection location and type of lime used. The PRT had tested and discovered that by relocating the injection location to the sludge dewatering process (from the primary sedimentation process), lime consumption was reduced by about fifty (50) percent. The annual savings in chemical purchases is estimated at $70,000. It was found that the relocation of the lime injection point has a negligible effect on the performance of other plant processes or on the effluent discharge quality. Another modification involved the substitution of dry lime with hydrated lime slurry, which can reduce the system maintenance cost because the dry lime conveying system requires a regular and intensive maintenance schedule. Based on the pilot study, the PRT recommended installing a permanent lime system to inject hydrated lime slurry to the sludge dewatering process to replace the existing system. A professional engineering design contract in the amount of $47,000 had been awarded to G. S. Dodson and Associates (GSDA) to prepare plans and specifications for the construction of a permanent lime injection system based on the process recommended by the PRT. Durir.g the design review, several additions and improvements were recommended by staff to save costs, to provide a more reliable operating system, and to protect the secondary biological treatment process in the event of major lime spills. The major recommendations include eliminating the lime mixing pumps, reducing spill containment structure REVEWED AND RECOMMENDED FOR BOARD AC710N B WLB WEB RAB INITIATING DEPARTMENT/DIVISION l>TT PED\L:\PP\ 7169COST .BTT 9/16/96 DATE May 30, 1997 Page 2 of 2 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO AN EXISTING AGREEMENT WITH G. S. DODSON AND ASSOCIATES TO COMPLETE THE DESIGN OF THE LIME INJECTION SYSTEM IMPROVEMENTS PROJECT (DP 7169) dimensions, diverting lime spills into an existing centrate day tank, and installing pH probes to control lime injection dosages. These changes were made in the design after the scope was agreed upon, necessitating additional compensation to the designer. However, these changes will result in a cleaner, simplified design with improved access for maintenance. Staff has reviewed the additional design cost submittal of $36,000 from GSDA and determined that this cost will be sufficient to complete the design work. The design changes will save an estimated $30,000 to $45,000 in construction cost. This will bring the total design cost to about $83,000. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an amendment in the amount of $36,000 to the existing agreement with G. S. Dodson and Associates to complete the design of the Lime Injection System Improvements Project (DP 7169).