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Home My WebLink AboutAGENDA BACKUP 05-15-97 r' :1 ~ Central Contra Costa Sanitary' District BOARD OF DIRECTORS ":"I"":':""'2iii'.I""'2iK'lfil"""\jdiic:tij?//: BOARD MEETING OF ::::::,:/::::::.B!::::!.:::::::.~I:::::::):m:::.!&::..::::::::::::: May 15, 1997 Page 1 of 2 NO. 3. CONSENT CALENDAR e. May 5, 1997 TYPE OF ACTION APPROVE QUITCLAIM OF SEWER EASEMENT DATE SUBJECT QUITCLAIM SEWER EASEMENT TO SEAN EHRINGER, ET UX, ORINDA AREA, JOB 1564 & 2113 SUBMITTED BY DENNIS HALL, ASSOCIATE ENGINEER INITIATING DEPT/DIV ENGINEERING DEPARTMENT/INFRASTRUCTURE ISSUE: Mr. and Mrs. Sean Ehringer, the owners of #11 Scenic Drive, Orinda, have requested the District to Quitclaim the subject easement. BACKGROUND: The subject easement was dedicated to Central Contra Costa Sanitary District in 1941 when the map of Moraga Manor was filed. The easement is located along the western portions of lots 36 through 39 of Moraga Manor. This easement was created to serve the Ehringers' property and other lots in Moraga Manor. These properties are now all served by public sewers in other locations. The subject easement is no longer needed and may be Quitclaimed. The District's Quitclaim processing fee has been paid. Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines Section 18.6, since it involves a minor alteration in land- use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this project is exempt from CECA. RECOMMENDATION: Approve Quitclaim Deed to Sean Ehringer, et ux, Job No. 1564 & 2113; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION DH JSM RAB INITIATING DEPARTMENT /DIVISION ~/r #JI f~~ H:\PP\QUIT1564.LW 8/6/96 ... ... .........-......---.T.. a: o ~ N , I I I I I I ---/ / ( ~ ( I o 50 100 ~__ I FEET Central Contra Costa :: Sanitary District .. .. .. .Ii :::: .. "6 ." .. .. .. .. QUITCLAIM EASEMENT JOB 1564 & 2113 ORINDA AREA ATTACHMENT ~"-"._----------r-- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 2 80AIlD MEETlNG OF May 15, 1997 NO. 3. CONSENT CALENDAR f. April 30, 1997 TYPE Of ACTION APPROVE QUITCLAIM OF SEWER EASEMENT SUBJECT QUITCLAIM SEWER EASEMENT TO BERTHA L. THOMAS, ORINDA AREA, JOB 294 ~BY DENNIS HALL, ASSOCIATE ENGINEER INIl1ATlNG DEPT.tllV ENGINEERING DEPARTMENTIINFRASTRUCTURE ISSUE: Mrs. Bertha Thomas, the owner of Lot 19 of Block 'c' in Orinda Park Terrace subdivision, has requested the District to Quitclaim the subject easement. BACKGROUND: The subject easement was dedicated as "North Trail" in 1922 when the map of Orinda Park Terrace was filed. The 12-feet wide easement is located within the northern portion of Lot 19. "North Trail" is used as an access to the Thomas property. This District installed a public sewer in the trail in 1955 to serve the Thomas property. The sewer was recently extended to serve the property adjoining Thomas' property on the west. Mrs. Thomas has dedicated a new easement to this District for the existing sewer and its extension. The subject easement is no longer needed and may be Quitclaimed. The District's quitclaim processing fee has been paid. Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental Quality Act (CEQA) under District CECA Guidelines Section 18.6, since it involves a minor alteration in land- use limitations. Board of Directors' approval of this quitclaim will constitute an independent finding that this project is exempt from CECA. RECOMMENDA1l0N: Approve Quitclaim Deed to Bertha L. Thomas, Job No. 294; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded. ~ AND REi RJR BOARD ACTION INlTIAllNG DEPAR~7V1Sl0N fllJ! m DH JSM RAB H:\PP\QUIT294.LW MAY 1. 1997 - <to ..Ja: ..J o a: <t \~ ~o ~~Q'l \ QUITCLAIM PORTION EASEMENT \ .:~E..~ o.lG $10- E..",\S1\'" NEVI SEVIER If C "~. 'P '- G cY, C (. ~"~;elj,. , \\\g) ,(.\<\<.~ lG~ ,-G~ ? ~\<.;<2/0 D?\~\) \'6 0 D0p..S \j_\j\C) ,r\ SA-- \'2. ~?~ '2. QUITCLAIM EASEMENT JOB NO. 294 ORINDA AREA ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ..... .... .. ... . ." .,...".., .... . . .... . .... .... .. .. ........ ... BOARD MEETING OF :::rl.:::::::::.~:tpjl.~:I:::::'I":::.:::::~:::t,!:I!'~::::~~:::::~: :~:~:::::::;:~:;:;.R!~1~~'j\;;::::.!~I~:r::};:~:~:mm~:I!g:r~:~:~:~:~. Page 1 of 2 NO. May 15,1997 3. CONSENT CALENDAR g. DATE TYPE OF ACTION May 9, 1997 EXECUTE JOINT USE AGREEMENT SUBJECT EXECUTE AN AMENDED JOINT USE AGREEMENT WITH STATE OF CALIFORNIA, JOB 4654, PARCELS 1 AND 2, WALNUT CREEK AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTIDIV Engineering Department/Infrastructure Division ~: The subject Joint Use Agreement is required to complete the easement requirements for Job 4654. BACKGROUND: On July 18, 1996, the District's Board of Directors executed a Joint Use Agreement (Agreement) with the State of California (State). The Agreement included the creation of easements located on the west side of Olympic Boulevard near Foley Court in Walnut Creek, as shown on Attachment #1. These easements were required for the realignment of the District's sewer to accommodate the State's freeway work on the Highway 680/24 interchange. The State recently forwarded an amended Agreement in which they have substituted a different site map and made a minor change to the right-of-way map. The text of the document remains unchanged. The State has requested that the District execute the amended Agreement and return it for the State's execution and recording. The District filed a Notice of Exemption on October 23, 1989, for the sewer relocation project under District California Environmental Quality Act guidelines. RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary of the District to execute the amended Agreement in triplicate, accept easement Parcels 1 and 2, and authorize recording of the amended Agreement. REVEWED AND RECOMMENDED FOR BOARD ACTION DH JSM RAB INITIATING DEPARTMENTIDIVlSION 'III I~ COOROI'tATES,8EARlHGS AND DISTANCES SHOW\I ARE. ON 1M( CAlIFORNIA COOR- OlNATE SYSTEM OF 1927 ZONE 3. WULnPLY DISTANCES SHOwN BY 1.0000752 TO OBTAIN CAOUNO-lEVEL OISTANCES. ...<'0 (I0Z~)- J?)' CITY WALNUT ./v ,^)fIt ~, <:0;-- ;> PJ" ~ ..s> 9.- ~ ~ o ~. ...s ~ 2 , ~, , .J () AC'y <::> ~ .. v^, ~ /!?~"" II ....... cy '" II ....... v Q:: II ........., 3: N. 10.... . ,.... ::0 ;"'<0 o (f) LOT 6 ( 48044 ) N36"44' 32"E 24.70' "'1</ 518",\6'5'2 . , '\ 4.72 . R j'N-::- 26.46 ~ 48043- A J" u. A. STATE OF CALIFORNIA 8USlNES5.1RANSPORTA 1lON AND HOUSING AGENCY DEPARTMENT Of" TRANSPORTATION DISTRICT 4 CD I' o I < L o SCALE IN FEET 40 '1 80 JOINT USE AGREEMENT -A DRAWN BY: RRL DATE: 4/96 CHECKED BY: RBO SCALE: 1"=40' CO. RTE. P.M. DRNO. LEGEND ACCESS PROHIBITED I I I I I I CC 680 13.9 2 OF 2 ~ ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS .::.:IIIIIIIIIIII:III.III\\\iii\i:\ii. BOARD MEET~;~ 15, 1997 Page 1 of : 12 NO. 3. CONSENT CALENDAR h. May 9, 1997 TYPE OF ACTION INITIATE ANNEXATION D.A. 136 DATE SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX TEN SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 136 SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT/DIV Engineering Department/Infrastructure Division ISSUE: The District has received petitions for annexation for ten parcels, as shown on the attached tabulation and maps. It is appropriate to initiate formal annexation proceedings with the Local Agency Formation Commission (LAFCOl. BACKGROUND: LAFCO has requested that District submit no more than ten separate areas under any one proceeding to avoid overloading LAFCO's schedule. The subject areas are generally located in Alamo, Danville, Martinez and Orinda. LAFCO has indicated that it may add adjoining unannexed parcels to the separate areas we submit to eliminate islands or straighten boundary lines. The District will have to hold a public hearing to consider annexation of any parcel added by LAFCO. RECOMMENDATION: Adopt a Resolution of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexation 136. REVIEWED AND RECOMMENDED FOR OOARD AC770N DH JSM RAB IIIITlA TJIlG DEPARTMENT/DNlSION a/ fiN r~7 H:\PP\ 1302A.LW 5/7/97 c.c.c.s.o. ANNEXATON NO. 136 1\r;/~--;"'- "\, -0 ) ~a~',- l' -, (, ~_J , , ' ". \ \,/? : I - ~ : J ~ \ I _ / - ~~ .... " \ \ ~- y Cree~j , -----.. Q---~~ / Bear -. /' /, ' (~~-~~~ -\ -;?,~::_,::~-- :r''':h .:. ! '. /-- ",.y'- - '<r~l~C~cO . ... / . .......--.- ' // \: ?:__j~1 --r- <,~ C.C.C.S.D. ANNEXATON NO. 136 ~~' ~- '~ff<:/' ~~!) Y>- ~ .. -, "':::>- '17::.-,--,- z6,-, \ ~ ~ - ~- >--.;r<::I<'---_I::' "'- \ ...... l:-':/.,/~'>~S~-~ ", - _~ /~5 "~"::~ '., ~,- -./ j .. -..J:> ,_ -;j '--:' >-:/ :' "f-----___.."!..------... -..J-. 1 .... \ ~ \ \ / \ \ \ -', i ..." \ ~ ! \ \ ~i? - "---~~..................A_, r',;(,.-:;;--~~ \_- t ~ ; i ii, \: \ ---------1" C.C.C.S.C. ANNEXATJN NO. 136 -<~", ~, "'- \ ~ \ \ \ ex" ... _~/ I ,--+' /'\'" ( : ~_.~._./._.~~, e,e, f.... / \..' ,C' \ )..";~' ,/ \1'.~.- ' re , /, -. , --.~ \ " -./; ~. '. , , '" ., Q, s~r. ings ., t" ~ "E' ., ~ ~It;i \ :' ... ~l) ., - ,'I '-, ''''- - -----..... W ~........ " \ " \ '- ) ~ / "-: - ~ . ~pring ~~- ---"'- ~E ugene"-" ,.....--.-"'-..... -"- DISTRICT ANNEXATION NO. 136 TABULATION OF PARCELS P.A. NO. & OWNER ADDRESS, DATE APPROVED BY BOARD LEAD AREA PARCEL NO. & ACREAGE AND REMARKS AGENCY 1 96-10 Castlegate Development September 5, 1996 City of Orinda 1735 N. Broadway Negative Declaration by City of Orinda (69E7) Walnut Creek, CA 94596 Orinda 273-110-002 & 008 (38.19 Ac.) 2 94-3 & 95-10 W. Mozelle Marcos May 19, 1994 and July 6, CCCSD (10A6) 4320 Alhambra Way 1995 Martinez, CA 94553 Project is exempt from CEOA 162-241-001 (0.72 Ac.) D.W. Chesterman, et ux 641 Brackman Lane Martinez, CA 94553 162-241-002 (0.28 Ac.) 3 96-8 Louise Aiello July 18, 1996 CCCSD Martinez 4885 Milden Road Project is exempt from CEOA (10C7) Martinez, CA 94553 162-051-008 (0.93 Ac.) 4 94-4 P.A. Kinder May19,1994 CCCSD Martinez 3050 Hampton Road Project is exempt from CEOA (10B6) Martinez, CA 94553 162-100-007 (1.68Ac.) 5 94-7,95-8 & Edward Swanson August 18, 1994 CCCSD 95-14 1524 Alamo Way Project is exempt from CEOA Alamo Alamo, CA 94507 (77D3) 191-080-001 (1.18 Ac.) Dyan Fitzsimmons Clancy June 1, 1995 1562 Alamo Way Alamo, CA 94507 191-080-004 (0.63 Ac.) Michael & D. Eyton-L1oyd September 7, 1995 41 Gran Via Alamo, CA 94507 191-062-008 (0.53 Ac.) INFRA\H:\PP\ANNEX136.LW 1 P.A. NO. & OWNER ADDRESS, DA TE APPROVED BY BOARD LEAD AREA PARCEL NO. & ACREAGE AND REMARKS AGENCY 5 94-7. 95-8 & Robert J. & Mary Thompson September 7, 1995 CCCSO 95-14 61 Gran Via Project is exempt from CEOA Alamo Alamo, CA 94507 (7703 ) 191-062-009 (0.48 Ac.)) (continued) Ralph & Marcia Smith 81 Gran Via Alamo, CA 94507 191-062-010 (0.45 Ac.) Michael & Joan Parodi 91 Gran Via Alamo, CA 94507 191-062-011 (0.49 Ac.) David & Gayle Christensen 90 Gran Via Alamo, CA 94507 191-062-012 (0.52 Ac.) Burnell & Nancy Hobaugh 80 Gran Via Alamo, CA 94507 191-062-013 (0.4 7 Ac.) Donald & Joan Santos 70 Gran Via Alamo, CA 94507 191-062-014(0.47 Ac.) Ralph & Verda Wallace 60 Gran Via Alamo, CA 94507 191-062-015 (0.63 Ac.) Richard & Clara Crowle 50 Gran Via Alamo, CA 94507 191-062-016 (0.49 Ac.) James & Susan Wilson 40 Gran Via Alamo, CA 94507 191-062-017 (0.55 Ac.) 6 95-17 Alamo BSFS CASA Ltd. October 19, 1995 Contra (77E2) 2441 Warren Road Negative Declaration by Contra Costa Walnut Creek, CA 94596 Costa County County (192-272-07 through 192-272-10) (5.63 Ac.) INFRA\H:\PP\ANNEX136.LW 2 -~- P.A. NO. & OWNER ADDRESS, DA TE APPROVED BY BOARD LEAD AREA PARCEL NO. & ACREAGE AND REMARKS AGENCY 7 95-1 & 95-5 Chi-Hwan Oh January 5, 1995 and March CCCSD Alamo 173 S. Via Lucia 16,1995 (7705) Alamo, CA 94507 Project is exempt from CEOA 198-040-024 (0.45 Ac.) Pierre Begin 12 Marion Ct. Alamo, CA 94507 198-040-007 (0.39 Ac.) David Trisko 1 3 Marion Ct. Alamo, CA 94507 198-040-005 (0.39 Ac.) 8 93-15 Bruce Black August 5, 1993 CCCSD Alamo 1540 Westwood Court Project is exempt from CEOA (77E5) Walnut Creek, CA 94595 198-050-007 (0.44 Ac.) 9 94-11 & 97-2 J. Richard Lombardi November 3, 1994 CCCSD Alamo 21 Gary Way Project is exempt from CEOA (78A6 & 77E6) Alamo, CA 94507 198-160-009 (0.66 Ac.) Craig E. Chase, et ux April 17,1997 5 Gary Way Project is exempt from CEOA Alamo, CA 94507 198-160-002 (0.49 Ac.) George A. Foster, et ux 7 Gary Way Alamo, CA 94507 198-160-003 (0.49 Ac.) Roger D. Ehlers, et ux 9 Gary Way Alamo, CA 94507 198-160-002 (0.49 Ac.) Kim Langley 11 Gary Way Alamo, CA 94507 198-160-002 (0.54 Ac.) John M. Fontius, et ux 15 Gary Way Alamo, CA 94507 198-160-002 (0.55 Ac.) INFRA \H:\PP\ANNEX 136.LW 3 1-- - P.A. NO. & OWNER ADDRESS, DATE APPROVED BY BOARD LEAD AREA PARCEL NO. & ACREAGE AND REMARKS AGENCY 9 94-11 & 97-2 Edward P. Lindell, et ux April 17, 1997 CCCSD Alamo 17 Gary Way Project is exempt from CEQA (78A6 & 77E6) Alamo, CA 94507 (continued) 198-160-002 (0.55 Ac.) Ruth S. Feldman 22 Gary Way Alamo, CA 94507 198-160-002 (0.66 Ac.) Martin A. Parese, Jr. et ux 20 Gary Way Alamo, CA 94507 198-160-002 (0.65 Ac.) Robert M. Cuenin, et ux 1 8 Gary Way Alamo, CA 94507 198-160-002 (0.65 Ac.) George Alan and Lillian Hart 16 Gary Way Alamo, CA 94507 198-160-013 (0.65 Ac.) Wayne K. Snyder, et ux 14 Gary Way Alamo, CA 94507 198-160-014 (0.65 Ac.) Charles Wright Jr., et ux 12 Gary Way Alamo, CA 94507 198-160-015 (0.66 Ac.) 10 96-7 Robert and Marianne Walton July 18, 1996 Town of Danville 2410 Tassajara Negative Declaration by the Danville (100B5) Danville, CA 94526 Town of Danville 207-061-024(12.37 Ac.) INFRA\H:\PP\ANNEX136.LW 4 -'~---~-~--'T.-~ RESOLUTION NO. 97- DISTRICT ANNEXATION NO. 136 A RESOLUTION OF APPLICATION FOR THE ANNEXATION OF PROPERTIES TO CENTRAL CONTRA COSTA SANITARY DISTRICT WHEREAS, the Central Contra Costa Sanitary District desires to apply for the annexation of property under the appropriate provisions of the District Reorganization Act of 1965. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT that the following information and findings are hereby respectfully submitted in compliance with the requirements of said District Reorganization Act: A. This proposal and application are made pursuant to the aforementioned District Reorganization Act of 1965. B. This annexation consists of ten "single areas" (as defined by the State Board of Equalization) generally adjacent to the existing District boundary, as shown and described on the attached maps and descriptions. Said annexation totals about 89.39 acres. C. The only affected county is Contra Costa, in the areas generally known as Alamo, Danville, Martinez, and Orinda. No other sanitary districts are involved. D. These "single areas" are legally uninhabited and are planned or used for residential purposes. This Resolution of Application is for annexation with the request for approval under SECTION 56261 of the Government Code without further notice or hearinq H:\PP\ANNEX136.DH -.--.--."\ Resolution No. 97- Page 2 by the Board of Directors and without an election, for the reason that all owners of land within the territory proposed to be annexed have given their written consent to such annexation, in the form of a Petition for Annexation, or are connected to and served by the District sewer system after requesting such service and paying District fees and charges. E. This annexation is undertaken by the Central Contra Costa Sanitary District pursuant to the provisions of the District Code. If annexation is approved, all of the provisions of said Code would become applicable to the properties annexed. Annexation fees shall be collected at the time of connection to the public sewer system. F. The reasons for this annexation are: 1. These properties are within the ultimate service area of the District, as previously approved by appropriate County agencies, and are or will be connected in the near future to the sanitary sewer system of the District. The District is assuming responsibility, upon annexation, for the continued maintenance and operation of the public sewage facilities. 2. It is the requirement of the District that all served properties annex to the District (Code Section 8-201; refer to Sections 6511, 6522, and 6830 of the Health and Safety Code of the State of California). 3. Septic tank systems are inadequate for the area and will create a public health problem. H:\PP\ANNEX136.DH Resolution No. 97- Page 3 4. The property owners have petitioned for annexation to the District, or have requested and received sewer service subject to District regulations, including annexation. 5. No other sewering agency can logically serve these areas. G. The Central Contra Costa Sanitary District respectfully requests that proceedings be taken by the Local Agency Formation Commission for the proposed annexation under the terms and conditions set forth herein. PASSED AND ADOPTED this 15th day of May 1997 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: President of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California H:\PP\ANNEX 136.DH Resolution No. 97- Page 4 APPROVED AS TO FORM: Kenton L. Aim District Counsel H:\PP\ANNEX136.DH --.-.--- -------.....-1--. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 1 .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ..... .. . . . . :::::IIIIIIIIJI:::'~IIIIIII:. ::~:~:;:::::t~:~:~::::::::::t:::::::;:;:}}~::;::~:~:::::~:~:::::::::~:~:::::::~:~:;:;:~:~: ::::::::::::~:::::~:~:~:~:::::::::~:~:~:~:::::::::::::::::::~:~::::::::: .... May 1 5, 1 997 NO. 3. CONSENT CALENDAR i. BOARD MEETING OF DATE TYPE OF ACTION May 12, 1997 SET PUBLIC HEARING DATE SUBJECT SET PUBLIC HEARINGS ON JUNE 5, 1997, TO CONSIDER ESTABLISHMENT OF THE 1997-98 SEWER SERVICE CHARGE RATES AND THE COLLECTION OF SEWER SERVICE CHARGES AND PRIOR YEAR DELINQUENT CHARGES BY PLACING THEM ON THE COUNTY TAX ROLL SUBMITTED BY Lesley Kendrick, Engineering Assistant INITIATING DEPTIDIV Engineering Department/Infrastructure Division ~: The District Code and State of California law require holding public hearings for the establishment of the 1997-1998 Sewer Service Charge rates and for placing such charges and prior year delinquent charges on the County tax roll for collection. BACKGROUND: The 1997-1998 Operations and Maintenance (O&M) Budget will be submitted for initial review by the Board of Directors on May 15, 1997. Approval of the 1997-1998 O&M Budget is scheduled for the Board meeting on June 5, 1997. The majority of the District's O&M expenses are funded through the collection of Sewer Service Charges. It is required by law to hold public hearings to receive public comment on establishing the Sewer Service Charge rates and collecting such charges and prior year delinquent charges by placing them on the County tax roll during the Board Meeting at which the O&M Budget is presented for approval. RECOMMENDATION: Authorize a public notice to set public hearings on June 5, 1997, to receive public comment on the establishment of the 1997-1998 Sewer Service Charge rates and the collection of such charges and prior year delinquent charges by placing them on the County tax roll. LK ffP'/. .. . . J / RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION H:\PP\SWRSVC2.LW2 .-----------.-...-.--. .....-..----------------. -.--------1-- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS . :.......:'::.;:t.;.::::.::.:.:...illlllllili,II,lillll..1111'1 8OARDMEMa~ 15,1997 Page 1 of 1 NO. 3. CONSENT CALENDAR j. May 9, 1997 TYPE OF ACTION SEt HEARING DATE -.JECT ESTABLISH JUNE 19, 1997 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REVISIONS TO THE DISTRICT CODE, SECTION 6.12.090, SCHEDULE OF CAPITAL IMPROVEMENT FEES AND CHARGES, WHICH WOULD DELETE TWO USER GROUPS ("INDEPENDENT UVING FACILITIES" AND "CONVALESCENT HOSPITALS") AND ADD TWO USER GROUPS ("RESIDENTIAL CARE FACILITIES FOR THE ELDERL V" AND "SKILLED NURSING FACILITIES"). IUIIMfTTED BY INmATlNG DEPTA:>IV Jay S. McCoy, Infrastructure Division Manager Engineering Department/Infrastructure Division ISSUE: It is the District's practice to hold a public hearing prior to revising the District Code. BACKGROUND: The current Schedule of Capital Improvement Fees and Charges appears as Section 6.12.090 of the District Code. Two of the user groups listed on the schedule are Convalescent Hospitals and Independent Living Facilities. Prompted by a recent surge in new residential projects for the elderly, staff conducted a comprehensive review of facilities currently operating in the District. The study found that one of the user groups mentioned above (Independent Living Facilities) should be deleted from the current sch.edule and that the other (Convalescent Hospitals) should be replaced with two new user groups, Skilled Nursing Facilities and Residential Care Facilities for the Elderly (RCFE), categories which conform with state licensing designations. The staff-recommended revisions will adjust categories within the Capital Improvement Fee structure so that the categories more accurately reflect the burden placed upon the collection and treatment system by the various user groups. The Capital Improvement Fees for the proposed user groups will be more in proportion to the amount of sewage discharged by each group. RECOMMENDATION: Establish June 19, 1997 as the date for a public hearing to receive comments on proposed revisions to the District Code, Section 6.12.090, Schedule of Capital Improvement Fees and Charges. RE\IEKfD FOR BOARD ACTION 0!iw---:> l'~. RAB H:\PP\STHR7-17.JSM U) w C) Z <( J: o o w U) o D.. o Q: D.. LL o U) -' ~ W o Q) Q) LL Q) C o N '0 Q) c. E ::::s D.. - = -0'" 5 tn 00 EO <( 0_ ~ Q)- Q)~ LL- ~O'" o tn -0 Uo tUo LL _ w~ ::)w Q:~ - CI) Q) LL ~ '(3 tU C. tU o tn Q) E '(3 tU LL - -= C ::::s . oC" E tn <(8 Q)q Q)~ LL* - - = ~ . oC" _ tn Uo tUo LLo w~ :::::>>w Q:::) Q: - c. ::::s e C) ~ Q) tn ::) '0 Q) tn o c. e D.. - C e ~ ::::s o o M ~ - = U) I"- M d N Q) CO I"- ~ M d tn Q) ..E c:: Q) U 'OCU CLL Q)C) o.c Q) .- "C > C'- --' co ~ M CO o Q) d U) o N N I"- U) CO d tn~ Q)- .- ~ C;~Q) ._ = '0 -U- CtUW CI) LL CI) :ECI).t::. tn~- CI) tu ~ Q:OJ:! Q) CO ~ U) o ~ ~ Q) Q) Q) N co CO ~ ~ - C CI) U tn tn_ CI) CU -- tu.- >0. 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C""O W~ ~Q) C 00 :::::>>~ -.c tu_ ;ia) c:;:; CI) C 'OQ) '(j) 32 Q) 00 Q:~ ----,.---. ~- Central Contra Costa Sanitary District BOARD OF DIRECTORS :::::I!.f4'~I:.:..'ti:!:!!:i!~~~~:'~:I':':::::::::~:::~:~:::::~:~ BOARD MEETING OF ,~:~:!mB"!~:~!~::~::::.II~:~,::m.II::::::::::::::!nt~:~:~:~:~:~ May 15, 1997 Page 1 of 2 NO. 3. CONSENT CALENDAR k. DATE TYPE OF ACTION May 12, 1997 AUTHORIZE ATTENDANCE SUBJECT AUTHORIZE ATTENDANCE OF THE OPERATIONS SAFETY SPECIALIST AT AN OCCUPATIONAL-BASED SKILLS AND PERFORMANCE EXERCISE. SUBMITTED BY John Pearl, Maintenance Division Manager INITIATING DEPTlUlV Plant Operations/Maintenance ISSUE: Attendance by Central Contra Costa Sanitary District (CCCSD) employees at training courses over $ 500 or out of state must be approved by the Board of Directors, if not included as part of the annual Operations and Maintenance Technical Training, Conferences and Meetings budget. BACKGROUND: The Plant Operations Department (POD) requests authorization for H. David Albinus, POD Operations Safety Specialist, to attend an intensive occupational-based skills and performance exercise. The District's safety program requires accountability for the Operations Safety Specialist for long range planning, which increases the need to communicate safety policies and procedures throughout all levels of the organization. It is necessary that the person in this position possess excellent and up-to-date managerial skills. In recent years an innovative method of managerial training has been developed, which is superior to traditional lecture training techniques. This method combines classroom lectures in management theory with an individualized skills evaluation program designed to elicit substantial behavior modifications from participants in their management techniques. The program includes collecting feedback from subordinates, peers, and the superiors of the participants, analyzing that written feedback for consistency and applicability, and utilizing this feedback prior to the formal training sessions to tailor individualized managerial improvement action plans. This development program includes the feedback information gathering phase, a three-day workshop session that includes a weekend day at an off-site location in the Bay Area, and follow up sessions at two-week and six-week intervals. These sessions are focused on reporting progress and reinforcing newly learned skills, as well as emphasizing goals and objectives agreed to during the training. POD proposes utilizing the training program offered by Management Action Programs, Inc. (MAP). Since 1989, CCCSD has sent several of the District's staff to this program with excellent results. Scheduled attendance dates for this course are June 26, 27, and 28, 1997. S:\POSPAPR\ 1997-98\SAFETY .JCP RECOM.IEMJED FOR BOARD ACTION 9/16/96 .. ....---.--.,.... 11.:.I:I:I:I::.:.III..lilll:111111111181:llllllillllll1111111I DATE May 12, 1997 I Page 2 of 2 SUBJECT AUTHORIZE ATTENDANCE OF THE OPERATIONS SAFETY SPECIALIST AT AN OCCUPATIONAL-BASED SKILLS AND PERFORMANCE EXERCISE. Attendance by David Albinus at the program will cost $2,450. While this training program was not included in the 1996-97 Operations and Maintenance Budget, sufficient funds remain in the POD budget to cover this expense without an overrun. RECOMMENDATION: Authorize the attendance of David Albinus, POD Operations Safety Specialist, at a Management Action Program, Inc., at a cost of $2,450. -"-. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :~:m::m::iJiliS:I':':m'I""'~kl:m:~iJA:riC:m://:m::m BOARD MEETING OF j~~!~~~!~!~j~m.8::::~~~~'l!i;::::.'~1~1~l1l1mi.~;je.~~;~fi~!~~~~!~;~~~~l~~)~~~~[;: Page 1 of 3 SUBJECT NO. 4. HEARINGS a. DATE May 12, 1 997 TYPE OF ACTION CONDUCT PU,BLlC HEARING, APPROVE CIB/CIP CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1997-98 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT 1997 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1997 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1997-98 DISTRICT BUDGET SUBMITTED BY John J. Mercurio, Administrative Analyst INITIATING DEPT,oIV Engineering/Planning ISSUE: The Board of Directors has established May 15, 1997, as the date for a public hearing on the draft Fiscal Year 1997-98 CIB/1997 Ten-Year CIP in conjunction with the Board's consideration of the Sewer Service Charge rate for 1997-98. Separate Board approval of the CIP and the CIB for inclusion in the 1997-98 District Budget is requested. BACKGROUND: The CIP provides the basis for project prioritizing and scheduling, District staffing, and long-range financial planning. The CIP also serves as the framework for rate decisions. The draft 1997 CIP covers the ten-year period from 1997-98 through 2006-07. The draft plan includes expenditures totaling $200 million (1997 dollars) over ten years. The CIB provides a detailed presentation of the schedules and cost estimates for projects proposed for the first year of the ten-year planning period. It also provides for funding authorization from the Sewer Construction Fund to the Treatment Plant, Collection System, General Improvements and Recycled Water Programs. A review draft CIB/CIP was submitted to the Board of Directors on April 3, 1997. A Board Workshop to discuss the review draft was held on April 14, 1997. It is appropriate for the Board to receive comments from the public prior to considering approval of the CIB/CIP. May 15, 1997, was established by the Board as the date for a public hearing to receive these comments, and appropriate notices have been posted and published. Caoital Budget Authorization Adoption of the CIB with the 1997-98 District Budget will authorize an additional $31,016,000 from the Sewer Construction Fund for planning, design, and construction of capital improvement projects in the Treatment Plant, Collection System, General Improvements and Recycled Water Programs. In addition to the new funding authorization, a carry-over of approximately $38,507,000 from Board authorizations in previous years is anticipated, resulting in a total Fiscal Year 1997-98 authorized funding level of $69,523,000. The distribution of the funding authorization to the four capital improvement programs is shown on Attachment 1. ~ FW REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB P:\PU BUC\I N FRAS TR\C I P.CI B2. PPR 9/16/96 .------..-.-...--------r.. :::~i:::::i:::ii::iiiiijiiii::e::::::::::::II:::::::::::\1}'::::::::I::::m";;::::;":I::'II(';:"\':II::::::?:::j,';j'j::I:::':\.':/::?::.:I::::==::'::e:::::::'::II==::';:,'i:::j~:j.:jij'j":::::.IDATE ..................... ... ..... ... .. ..... .... .... ... .............. May 12 1997 ;~{~~:r~:~:~:f~:~:~;;.:.:}~:~::::::.:.:.::::!::::.:::::::~::::~~~~~::::t.:.:~~::::.:::::::~~::::~~::::.::::~~:~::~::::::::::~~.::{:::::.:.:.:,::r~~:::::::::::::::::~~:::::~:~~:::::::~:::~:::::::::: I I Page 2 of 3 SUBJECT CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1997-98 CAPITAL IMPROVEMENT BUDGET (CIB) DRAFT 1997 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP), APPROVE THE 1997 CIP, AND APPROVE THE CIB FOR INCLUSION IN THE 1997-98 DISTRICT BUDGET Ten-Year Caoital Plan In order to accommodate the cash-flow needs resulting from the timing of required expenditures versus the receipt of revenues, the Sewer Construction Fund is managed to obtain a prudent reserve of 75 percent of the following year's anticipated project expenditures plus 100 percent of debt retirement service at the end of each fiscal year (June 30). The draft 1997 CIP includes $60.4 million (1997 dollars) for Treatment Plant projects (30% of total expenditures), $122.3 million for Collection System projects (61 % of total expenditures), $7.6 million for General Improvements projects (4% of total expenditures), and 9.8 million for Recycled Water projects (5% of total expenditures). The District's practice of allocating a portion of the annual Sewer Service Charge for capital facilities upgrade and replacement was first instituted in 1992-93 at $5 per Residential Unit Equivalent (RUE). This component was increased to $25/RUE in 1993-94, to $28/RUE in 1994-95, and to $31 /RUE in FY 1995- 96 to cover debt service for the Cogeneration Project. This amount remained stable in FY 1 996-97. Staff recommends that the $31/RUE component be continued without an adjustment in FY 1997-98. Staff has evaluated the CIB/CIP and concluded that they are exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines Section 17.3, since they are planning studies. Board of Directors' approval of the budget and plan will constitute a finding that these documents are exempt from CECA. RECOMMENDATION: Conduct a public hearing to receive comments on the CIB/CIP. Approve the draft 1997 CIP. Approve the CIB for inclusion in the 1997-98 District Budget. ATTACHMENT 1 CAPITAL IMPROVEMENT BUDGET SUMMARY FY 1997-98 Page 3 of 3 Additional Treatment Plant $11,784,000 $ 5,479,000 $17,263,000 Collection System 22,515,000 24,020,000 46,535,000 General Improvements 697,000 728,000 1,425,000 Recycled Water 3,511,000 789,000 4,300,000 Total FY 1997-98 $38,507,000 $31,016,000 $69,523,000 ---'-"~--~---"---~-'---'---~"-"-~'.'._'-"-"--~---._~-----T- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 6 May 15,1997 NO. 6. BIDS AND AWARDS a. BOARD MEETING OF May 12, 1997 TYPE OF ACTION AUTHORIZE AWARD DATE SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO INSITUFORM WEST, INC. FOR THE 1996/97 CURED-IN-PLACE PROJECT, DISTRICT PROJECT NO. 5119 SUBMITTED BY Charles A. Canepa; Assistant Engineer INITIATING DEPT /DIV Engineering Department/Infrastructure Division ISSUES: On May 6, 1997, bids for construction of the Cured-in-Place (CIPP) Project, District Project No. 5119, were opened. The Board of Directors must authorize award of contract or reject bids within 50 days of bid opening. BACKGROUND: The CIPP Project includes renovation of approximately 4,800 feet of 6 to 1 5 inch diameter deteriorated sewers at five sites in Orinda, three sites in Martinez, and one site in San Ramon. All the sewers being renovated require high maintenance activity due to root intrusion and cracks. The majority of the sewers are 6 or 8 inches in diameter located in both streets and backyard easements. The project areas are shown in Attachment 1. Plans and specifications were prepared by District staff. The project was advertised for bid on April 22 and 28, 1997. The engineer's prebid estimate for construction was $900,000. Three bids ranging from $644,351 to $1,044,579 were received on May 6,1997. A summary of bids is presented in Attachment 2. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that Insituform West, Inc., the apparent low bidder, is the lowest responsible bidder for the amount of $644,351. The 1996/97 CIPP Project is part of the Collection System Renovation Program described in the 1996-97 Capital Improvement Budget (pages CS-59 to CS-60). A post-bid/preconstruction cost estimate is presented in Attachment 3. District staff will administer the contract and provide inspection services during construction. An allocation of $799,000 is needed to complete the project. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate funds are available for this project. ~~ INITIATING DEPARTMENTIOIVISION RAB C:\5119\PP5119.wpd - --------------1-- DATE May 12, 1997 Page 2 of 6 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO INSITUFORM WEST, INC. FOR THE 1996/97 CURED-IN-PLACE PROJECT, DISTRICT PROJECT NO. 5119 Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.2(b) (repairs and minor alterations to existing public sewer facilities) and Section 18.3(c) (replacement or reconstruction of existing utility systems). Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEOA. RECOMMENDATION: Authorize award of a construction contract to the lowest responsible bidder, Insituform West, Inc., in the amount of $644,351 for the construction of the 1996/97 CIPP Project, DP 5119. ---------------------------------------------------- -----------m---T- Page 3 of 6 ~ N , ~ VAUEY ~"'o "0 N o '" S!! ;;:; ..- ~ _ PROJECT LOCATIONS ~ "0 " ..- .<: Central Contra Costa = Sanitary District .. .. ., ,I; :::: ., "0 .., .. .. .. .. LOCATION MAP NTS ATTACHMENT X5119 - 199&1997 CIPP PROJECT 1 Page 4 of 6 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5119 - 1996/97 CIPP PROJECT DATE May 6. 1997 LOCATION: Martinez. Orinda and San Rarnon ENGR. EST. $900.000 No. BIDDER BID PRICE (N arne, address & telephone) Andes Construction, Inc. 1 5305 E. 12th St. $651,633.00 Oakland, CA 94601 (510) 536-7832 Insituform West, Inc. 2 8481 Carbide Court $644,351.00 Sacramento, CA 95828 (916) 689-1314 G.B. Cooke, Inc. 3 580 E. Foothill Road $1,044,579.00 Azusa, CA 91702 (818) 969-8736 BIDS OPENED BY: Joyce E. Murphy DATE: May 6. 1997 ---.-._---.~. age 5 of 6 ATTACHMENT 3 1996/97 CIPP PROJECT DISTRICT PROJECT NO. 5119 CONSTRUCTION PHASE ITEM DESCRIPTION TOTAL PERCENT OF CONSTRUCTION CONTRACT COSTS Contingency @ 6% $644,351 $39,649 1 2 Contractor's bid 3 Construction Management . Project Management $10,000 . Inspection/Administration $68,000 . Survey $3,000 . Design Support $2,000 4 . Material Testing (CMT) 5 Miscellaneous . Legal $1,000 . Permit/City Inspection $12,000 . Collection System $3,000 Operations . Community Relations $10,000 . Record Drawings $4,000 6 Prebid expenditures (Planning and Design) $70,000 10.2% 7 Total Project Cost $869,000 127.0% -----------.-.-.--.------------ .-------------.---1--- Page 6 of 6 8 Funds Allocated to Date $70,000 9 Allocation Required to Complete $799,000 Project (Total Item Nos. 3 through 5 = $115,000 =16.8%) ._----_..._---------~ ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS :::::llllIllIl::::::IIIII:::'::::::~:' BOARDMEETM:yF 15, 1997 .rb:/Jt::::;:;::::~\::;:;::::~:::::~f)j~i::::~~~::::;::::::~~::::~~~~~::irb)tt::~~~~~~~::::::::~tr:::::;:;:;:;::)~\:)tt~r Page 1 of 1 NO. 9. TREATMENT PLANT a. May 12, 1997 TYPE OF ACTION Authorize Agreement Addendum DATE SUBJECT AUTHORIZE ADDENDUMS TO MAINTENANCE CONTRACT WITH MAGNUS MAINTENANCE ENGINEERING SERVICES IN THE AMOUNT OF $36,000 FOR CONSULTING SERVICES TO IMPROVE MAINTENANCE OPERATIONS AND WITH PRETECH, INCORPORATED, IN THE AMOUNT OF $48,000 FOR THE CONTINUANCE OF THE PRESENT VIBRATION MONITORING PROGRAM FOR THE DISTRICT'S MECHANICAL EQUIPMENT SUBMITTED BY John Pearl, Maintenance Division Manager INITIATING DEPTIDIV Plant Operations/Maintenance ISSUE: Board Authorization is required for O&M consulting agreements over $25,000, or for any addendum that exceeds $25,000. Backaround: Last year, the Plant Operations Department retained the services of Magnus Maintenance Engineering Services and PreTech, Incorporated, to help update the Plant Operations Department maintenance procedures. Magnus Maintenance Engineering Services has assisted with setting up the new predictive maintenance program, aided the planning and implementation of the new Computerized Maintenance Management System (CMMS), and helped develop strategies for improving cost forecasting and control. The current agreement with Magnus Maintenance Engineering Services has a cost ceiling of $24,000. An additional $36,000 is needed so Magnus can provide help and guidance to complete the implementation and testing of our new CMMS, to review our preventive maintenance (PM) program, and to finalize the system to better predict, monitor, and control maintenance costs. PreTech, Incorporated, a local specialty company, has provided vibration monitoring and analysis services of the District's rotating equipment. The focus of these efforts is to keep equipment available and in good operating condition while minimizing the cost of operations and maintenance. This technology is recognized as one of the tools of modern maintenance management, and during this year there have been several success stories. Several pieces of equipment have been diagnosed with problems, which were then corrected on a scheduled basis before they became emergencies, keeping this equipment available at a minimum cost. The current agreement with PreTech, Incorporated, has a cost ceiling of $48,000, and an additional $48,000 is required so the program can be continued for another year. RECOMMENDATION: Authorize contract addendums for $36,000 for Magnus Maintenance Engineering Services and for $48,000 with PreTech, Incorporated. fO~ .j cJ JCP RECOMMENDED FOR BOARD AC110N S:\POSPAPR\ 1997-98\PRETECH.PPR 9/16/96 -------------T- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ........... ....... .... ................... .... ... .. ............................................... :i:::'!.~II';:;":';'I..~":::::~~~~"',!I!:~:i::i':::i:::: BOARD MEETlM' OF 7 1997 :::~:II.R::::{::{:::,:::.~~I,,}!%:.!W::e!l:::::,:::::::: ay , Page 1 of 5 NO. 9. TREATMENT PLANT b. DATE TYPE OF ACTION May 12, 1997 ADOPT RESOLUTION, AUTHORIZE SUBJECT ADOPT A RESOLUTION APPROVING AN ODOR CONTROL DEMONSTRATION PROJECT, AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH NUTECH ENVIRONMENTAL CORPORATION TO FURNISH AND INSTALL AN ODOR CONTROL SYSTEM FOR THE TREATMENT PLANT'S SELECTOR CHANNEL, AND ALLOCATE $200,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE PROJECT, DP 6116 SUBMITTED BY John C. Pearl, Plant Maintenance Division INITIATING DEPTJDIV Plant Operations Department/Maintenance Division ISSUE: Board authorization is required to exempt projects from public bidding for field testing purposes, to authorize the General Manager-Chief Engineer to execute capital improvement contracts over $50,000, and to authorize the General Manager-Chief Engineer to allocate amounts greater than $25,000 from the Treatment Plant Contingency Account. BACKGROUND: As the environment in which the Treatment Plant operates is changing, attention has centered around increased odor control measures needed to best meet the objective of being as odor free as practical. This goal is reflected in past and the current Capital Improvement Plan (CIP). The selector channel along the north and west sides of the aeration basins is one of the remaining odor sources. Staff evaluated covering the channel and scrubbing the air removed from beneath the covers, which would be the classic but expensive (estimated to be over $500,000) way to deal with this type of problem. NuTech Environmental Corporation, a specialty chemical company, has proposed a demonstration project that combines a polypropylene fabric cover system and its odor proprietary neutralizing product. This system consists of space confined beneath the fabric covers or "the contained treatment zone," where the application of the product is done. The terminology the manufacturer uses to describe this approach to odor control is vapor phase reactant technology. This system's approach to odor control at wastewater treatment plants is relatively new. However, it is currently being used successfully at treatment plants in Texas and Arizona. Using the specialty fabric covers and controlling the odor beneath them is estimated to save 60 to 70 percent of capital cost compared to the classic method of odor control. District staff has conducted a review of potential firms that might be capable of performing this project and has determined that only NuTech Environmental has assembled the components of a system with the potential to provide a high degree of odor control at a relatively low cost. Exemption from bidding for this project is allowed under Public Contracts Code, Section 3400. Staff believes that this project is exempt from bidding on two grounds. First, the project is exempt as a demonstration project because this type of combined technology is new and has not been installed in California for odor control. This system has .lCP 9/16/96 S:\POSPAPR\ 1997-98\ODOR.JCP ,""00 ......._.._-----,_. 111111.1..:I:....:...IIIIIIII.III.II.lllIlilllili111.111111111:1 DATE May 12, 1997 I Page 2 of 5 SUB.ECT ADOPT A RESOLUTION APPROVING AN ODOR CONTROL DEMONSTRATION PROJECT, AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH NUTECH ENVIRONMENTAL CORPORATION TO FURNISH AND INSTALL AN ODOR CONTROL SYSTEM FOR THE TREATMENT PlANT'S SELECTOR CHANNEL, AND ALLOCATE $200,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE PROJECT, DP 6116 combined technology, is new, and has not been installed in California for odor control. This system has unique technology offered only by the NuTech Environmental Corporation. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines, Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in dry-weather capacity. Approval of this project by the Board of Directors will constitute an independent finding that this project is exempt from CEOA. A lump sum proposal has been received from NuTech Environmental for $138,000. This includes all materials and equipment required to cover the selector and the CHI-X application equipment. The total estimated cost of the project is $200,000, which includes installation by a contractor retained by NuTech, some installation by treatment plant forces, construction management and inspection, and a contingency for unforseen conditions (see Attachment 1). This project is not listed in the 1996-97 Capital Improvement Budget (CIB), but it has been included in the draft 1997-98 CIB currently in review under the title "Odor Control Upgrades," beginning at page TP-65. Proceeding with the project at this time will require an allocation of $200,000 from the Treatment Plant Program Contingency Account. Board authorization for this allocation is required since it exceeds the General Manger-Chief Engineer's $25,000 authority limit. RECOMMENDATION: Adopt a resolution finding that pursuant to Public Contracts Code, Section 3400, entering into a contract for use of NuTech Environmental's combined system of covers and vapor phase reactant technology is required in order for the District to perform a field test or experiment to determine the suitability of the technology for future District use. The resolution also includes a finding that the public interest in best served by utilizing the unique technology offered by NuTech Environmental Corporation as a sole source supplier. Authorize the General Manager-Chief Engineer to execute a contract with NuTech Environmental Corporation in the amount of $138,000 for equipment and installation. Also authorize the General Manager-Chief Engineer to allocate $200,000 from the Treatment Plant Contingency Account for District Project, DP 6116. I ATTACHMENT 1 ODOR CONTROL UPGRADE PROJECT DISTRICT PROJECT NO. DP 6116 COST ESTIMATE ITEM DESCRIPTION TOTAL PERCENT OF ESTIMATED FURNISH/INSTALL COST 1. Furnish/Install System $ 138,000 Contingency at 1 5 % 20,000 FURNISH/INSTALL SUBTOTAL $ 158,000 100% 2. Project Management/ Inspection - Project Management/ 1 2,000 Contract Administration - Inspection 10,000 SUBTOTAL PROJECT MANAGEMENT/INSPECTION $ 22,000 13.9% 3. Engineering & Other Services - District Forces 5,000 - Other Services 1 0,000 SUBTOTAL ENGINEERING $ 15,000 9.5% AND OTHER SERVICES 4. Planning and Design 5,000 3.2% 5. Total Project Cost $200,000 126% 6. Funds Allocated to Date 0 7. Allocation Required to $200,000 Complete Project POD/PosPapr/199710dorCost.Sht ~~ ~ ~"~ ---~'-""'-'--""""-""""-'-'--""''''-'-'-''" ...._---~...._---_.__._......._._.......__._---,._.. RESOLUTION NO. 97- A RESOLUTION APPROVING AN ODOR CONTROL DEMONSTRATION PROJECT AS A FIELD TEST OR EXPERIMENT WHEREAS, Section 3400 (a) of the California Public Contract Code provides that in those cases involving a unique or novel product application required to be used in the public interest, a governmental entity may specify such unique or novel product as an appropriate sole source, and the proprietary odor control system to be furnished and installed by the NuTech Environmental Corporation at the District's Treatment Plant is such a unique or novel product which may be contracted for without the necessity of competitive bidding; and WHEREAS, Section 3400 (b) of the California Public Contract Code provides that a particular material, product, name brand, item, or service, may be purchased without the necessity of competitive bidding when the governmental body of the public entity makes a finding by resolution that the designated material, product, thing, or service being purchased in order that a field test or experiment may be made to determine the product's suitability for future use; and WHEREAS, staff analysis concludes that the District can significantly benefit from entering into an agreement with NuTech Environmental Corporation to perform an odor control demonstration project for the purpose of a field test or an experiment to determine if this application and method is suitable for future use by the District as an odor control technique; and WHEREAS, staff analysis further concludes that the public interest in achieving the most cost effective and practical odor control alternative in this type of application in the District's Treatment Plant requires using the unique system offered by NuTech Environmental Corporation, as a sole supplier. NOW, THEREFORE BE IT RESOLVED: 1 . THAT, the Board of Directors of the Central Contra Costa Sanitary District finds that the odor control system offered by NuTech Environmental Corporation shall be utilized in the District's Treatment Plant in order that a field test or experiment may be made to determine the suitability of the system and method for future District use. 2. THAT, the General Manager-Chief Engineer be authorized to execute an agreement with NuTech Environmental Corporation as an appropriate sole source provider, to perform an odor control demonstration project at the District's Treatment Plant as a field test or experiment to determine the suitability of this system and method for future District use. PASSED AND ADOPTED this 15th day of May, 1 997, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: NOES: ABSENT: Members: Members: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel ......mm.--.-----r-- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ............................................................................................ .llll'IIII"II.II.IIIII:llllll111l11'll BOARD MEETI~:; 15, 1997 Page 1 of 4 NO. 10. HUMAN RESOURCES a. May 12, 1997 TYPE OF ACTION ADOPT M.O.U. DATE SUBJ ECT ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP, EFFECTIVE MAY 1,1997 THROUGH JUNE 17,2000 SUBMITTED BY Paul Morsen, Deputy General Manager INITIATING DEPTIOIV Administrative ISSUE: Board representatives and representatives of the Management Support/Confidential Group (MS/CG) agreed to the attached Memorandum of Understanding on April 29, 1997. The agreement was ratified by the MS/CG membership; accordingly, presentation to the Board of Directors for final adoption is now appropriate. BACKGROUND: Board representatives and representatives of the Management Support/Confidential Group have met and conferred in an effort to agree on a Memorandum of Understanding covering those employees designated Management Support and Confidential. A great deal of work has been accomplished on both sides of the table which has resulted in the attached Memorandum of Understanding. The District's current Memorandum of Understanding with the MS/CG expires on April 30, 1997. The M.O.U. attached to this position paper will be effective May, 1, 1997, as agreement was reached at the table prior to the expiration of the contract. Attached is written confirmation of ratification from the Management Support/Confidential Group President Curt Swanson. Highlights of the three-year agreement are as follows: 1 . This agreement will be effective for three years commencing May 1, 1997, and terminating June 17, 2000. 2. Effective May 1, 1997, the District will provide a 3.9% percent general salary increase. In the second year of the M.O.U., the wage adjustment shall be based on changes in the Consumer Price Index (CPO for all Urban Consumers (San Francisco/Oakland) during the February 1997 to February 1998 base period with a floor of three percent (3%), and a ceiling of six percent (6%). In the third year of the M.O.U., the wage adjustment shall be based on changes in the CPI for All Urban Consumers (S.F./Oakland) during the February 1998 to February 1999 base period with a floor of three percent (3%), and a ceiling of seven percent (7%). 3. The amount of leave time granted MS/CG employees remains unchanged from the previous M.O.U. A:\MSCG-97.PP 9/16/96 DATE May 12, 1 997 Page 2 of 4 SUBJ ECT ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP, EFFECTIVE MAY 1,1997 THROUGH JUNE 17,2000 4. The bargaining unit has agreed to the new health, dental, and vision care plans as recommended by the employee-management Health Care Task Force. The resultant cost savings by eliminating the Prudential medical, dental, and vision plans and contracting with HealthNet, and Delta Dental will be shared with the employees. Higher levels and more choices of benefits will be available to employees at significantly lower cost to the District. The District will pick up the cost of Medicare Part B. 5. The pay cycles have been standardized for all employees. 6. Nominal increases in the Tuition Reimbursement, dual health coverage option, and safety shoes have been granted. 7. The District will implement optional direct deposit for employee paychecks. 8. The Cafeteria Plan will be increased $35.00/ month per employee in the first year of the contract, and $15.oo/month per employee in the second year of the contract. The attached Memorandum of Understanding more clearly sets forth certain Personnel policies and procedures. Three side letters to the new Memorandum of Understanding were executed as part of the agreement. The side letters provide for: . Implementing a new performance appraisal form for MS/CG with a committee of management and bargaining unit representatives to review the form, schedule a time table for training supervisors and monitor six (6) months of usage. · Meeting and conferring on an Employee Reward Program which may be proposed by management during the course of this contract. . Implementing the District's salary survey results as negotiated during the collective bargaining process; a list of fifteen affected positions and new salary ranges is attached for Board review and adoption. The professional attitude of the Management Support/Confidential Group's negotiating committee and their wilingness to consider the interests of the District contributed greatly to producing this agreement. Board representatives wish to acknowledge this good faith spirit, and commend the MS/CG committee members for the outstanding manner in which they represented their constituency during the meet and confer process. RECOMMENDATION: Adopt the attached M.O.U between the District and the MS/CG, effective May 1, 1997, and the new salary ranges for fifteen positions represented by the MS/CG. Salary Adjustments for MS/CG Effective May 1, 1997 Positions 7.5% or More Below Market Proposed Salary Range Personnel Assistant S-60 Personnel Analyst S-69 Principal Buyer S-72 Electrical Shop Supervisor S-74 (upon completion of training) Engineering Support Supervisor S-74 MIS Administrator S-77 Accounting Supervisor S-76 Plant Maintenance Superintendent S-80 Plant Operations Superintendent S-80 Positions 5% Below Market Proposed Salary Range Maintenance Supervisor S-73 Shift Supervisor S-73 Senior Chemist S-73 Laboratory Superintendent S-82 Positions 2 1/2% Below Market Proposed Salary Range Senior Engineer S-83 Principal Engineer S-87 ~_._._-"- .---.---.....--.---....-...---l-- Central Contra Costa Sanitary District Management Support/Confidential Group May 13, 1997 TO: Paul Morsen, Deputy General Manager FROM: Curtis Swanson, President ~'W'-6 SUBJECT: Ratification of Proposed Memorandum of Understanding At a general membership meeting on May 8, 1997, the Management Support/Confidential Group ratified the proposed Memorandum of Understanding (MOUl for the period May 1, 1997 through June 17, 2000. I understand that the District Board of Directors will consider approval of the proposed MOU at their May 15th meeting. Please convey ratification of the proposed MOU by MS/CG to the District Board. c: Margie Griffin Paul Louis CS/lw 52051tr.lw ~. C~ntral Contra Costa Sanitary Jistrict BOARD OF DIRECTORS Page 1 of 2 BOARD MEETING OF May 15,1997 NO. 11. LEGAL/LITIGATION a. DATE TYPE OF ACTION May 12, 1997 NOTICE OF INACTION ON AMENDED CLAIMS SUBJECT NOTICE OF INACTION ON "AMENDED" CLAIMS FOR PROPERTY DAMAGE BY CREE COURT GROUP HOMEOWNERS SUBMITTED BY Bonnie Allen, Risk Manager INITIATING DEPTJDIV Administrative/Risk Management ISSUE: Cree Court Homeowners have filed "amended" claims against the District for property damage arising out of land movement. BACKGROUND: On August 28, 1996, claim forms were presented on behalf of 11 individual homeowners of Cree Court subdivision in San Ramon. The claims alleged that District sewer pipes run under the area of the land movement and that movement of the hillside, city street and underground pipes caused damage to each individual dwelling and property. The claims seek costs to repair the hillside, city street, underground pipes, and each individual dwelling and property. The Board rejected said claims and notified the claimants of the rejection on October 4, 1996. Upon rejection of the original claims, the claimants had six months from October 4, 1996, or until April 4, 1997, to file a court action based upon the allegations set forth in the rejected claims. The homeowners failed to initiate the litigation by April 4, 1997. Therefore, the statute of limitations to initiate a civil action against the District has lapsed. However, Government Code Section 910.6(a) provides that a claim may be amended before final board action is taken, or before the expiration of the time period for filing a property damage claim which is one year from the accrual of the cause of action which is June 17, 1996. On April 17, 1997, the 11 homeowners filed what are entitled and purported to be "amended claims". Based upon review of the contents of the original claim and "amended claims", staff concludes that the "amended claims" are substantially the same as the original claims. Simply put, there is no different or new information contained therein which would in any practical sense supplement that which was previously set forth in the original claims. The addition of descriptive terms to the alleged damage cannot be construed as an amended claim, but rather merely a continuation of negotiations on the original claims. The filing of the "amended" claims was simply a transparent attempt to extend the statute of limitations for filing an action against the District which ran on April 4, 1997. Hence, staff recommends that these claims not be accepted, reviewed or acted upon as bona fide "amended" claims which could restart the claim processing and thereby extend the statute of limitations period. AND RECDIVWENDED FOR BOARD ACTION INITIATING DEPARTMENTJDIVISION da- PM C:\WPWIN\LEGAL\CREECT2.POS 9/16/96 -------.------------.--.------.,- DATE Page 2 of 2 May 12, 1997 SUBJECT NOTICE OF INACTION ON "AMENDED" CLAIMS FOR PROPERTY DAMAGE BY CREE COURT GROUP HOMEOWNERS Although Government Code Sec. 913.2 could have allowed this Board, in its discretion to re-examine the previously rejected claims in order to consider settlement of the claims, it must do so within six months after rejection of the original claims or by April 4, 1997. Because the alleged "amended claims" were not filed with the District until April 17, 1997, staff concludes the Board does not now have discretion to re-examine the original claims. Staff has previously investigated the substance of the original claims and concluded that none of the land movement about which claimants complain is a result of the operation or presence of any CCCSD facilities or any District conduct. In addition to the factual basis for the District's defense to these claims, the District has numerous applicable immunities available which also form the basis of the District's defense to certain of the homeowner claims. RECOMMENDATION: Return without further action the "amended claims" of the Cree Court Group Homeowners for the above stated reason. Refer to staff for further processing as required. ~ C,antral Contra Costa Sanitarv District BOARD OF DIRECTORS iil:illlllllll:iiiiilllll::i::i:::::ii BOARDMErn~:~ 15, 1997 ::::::~::::::::::::::::::::::::::::::::::::::::::::::::::::::::~::::;:::::::::::::::::::::::::::::::::::;::::::::::::::::::::;:;:;:;:;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:::::;:;:;:; Page 1 of 7 NO. 14. BUDGET & FINANCE a. DATE TYPE OF ACTION May 12, 1997 BUDGET REVIEW SUBJECT RECEIVE THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPT IDIV Administrative/Finance & Accounting ISSUE: The 1997-1998 Operations and Maintenance (O&M) Budget is being submitted for review at the May 15, 1997 Board Meeting, and is scheduled for approval at the June 5, 1997 Board Meeting. BACKGROUND: Over the past three years, the total Sewer Service Charge (SSC) has remained. constant at $188, due to controlling operating costs. The capital component increased, however, from $28 in 1994- 95 to $31 in 1995-96, with a corresponding decrease in the O&M portion of the SSC from $160 to $157 in 1995-96 and 1996-97. After discussions with the Board, the draft O&M Budget for Fiscal Year 1997- 1998 was calculated using a $157 SSC allocation to O&M and no increase to the current total SSC rate of $188. The following table shows the actual and proposed SSC rates and corresponding allocations between O&M and capital for 1992-1993 through 1997-1998. Sewer Service Charge Capital Transfer Year Cost Per Residence Total Amount (000 Omitted) Capital O&M 1992-1993 $5 $160 $165 $609 1993-1994 25 160 185 3,368 1994-1995 28 160 188 3,832 1995-1996 31 157 188 4,320 1996-1997 (Budgeted) 31 157 188 4,426 1997-1998 (Proposed) 31 157 188 4,433 Total $20,988 DR PM p~ INITIATING DEPARTMENTIDIVlSlON 5 :\A OMI N\POS P APER\R ECO&M. PP 1 9/16/96 .1.1.~!1!1!111!11111.11111.1111111111.11.11!:11111:11111111::1 DATE May 12,1997 I Page 2 of 7 SUBJECT RECEIVE THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET The 1997-1998 O&M budgeted expenses total $29,280,235 which is greater than the 1996-1997 budgeted expenses of $28,339,406 by $940,829 or 3.32 percent, and exceed the 1996-1997 projected actual expenses of $27,531,045 by $1,749,190 or 6.35 percent. Explanations for significant District-wide expense variances between 1997-1998 budgeted expenses and 1996-1997 projected actual expenses are provided on the chart included as Attachment III. Total budgeted expenses in the 1997-1998 O&M Budget document are presented by major account categories at the District and Department level. Capitalized labor charges are budgeted and charged directly to the capital projects rather than being passed through the O&M Budget due to the methodology used on the HTE computer system. The amount of capitalized Salaries and Benefits charged directly to the Sewer Construction Fund for 1997-1998 is $2,874,489. The following attachments summarize revenues, expenses and reserves over seven fiscal years as well as variance explanations for both revenue and expense: Attachment I - This attachment summarizes the O&M revenues, expenses, and reserve balances for the seven fiscal years 1991-1992 through the 1997-1998 budget year, and the related Sewer Service Charge rate and Sewer Service Charge equivalent units for each fiscal year. Attachment II - This attachment explains the District-wide revenue account variances between projected 1996-1997 and budgeted 1997-1998. Also for comparative purposes, the variances between the 1997-1998 budget and the 1996-1997 budget are shown. Attachment III & IV - These attachments explain the District-wide expense account variances and Employee Benefits Expense account variances between projected 1996-1 997 and budgeted 1997-1998. Also, for comparative purposes, the variances between the 1997-1998 budget and the 1996-1997 budget are shown. At the time of this writing, the Management Support Confidential Group (MS/CG) has a tentative three year labor MOU which has not yet been ratified or adopted by the Board; however, since we need to include assumptions in this year's budget, we used data from the tentative agreement. Should the other two groups come to agreement in time for later Board meetings, we will revise the final Budget document based on their negotiated agreements. The MS/CG rate assumptions are not an indicator of what other groups may negotiate. The major assumptions included in the 1997-1998 budget are as follows: . A general increase of 3.9% for all employees for July, 1997 through April, 1998. . We have assumed that the CPI for May and June, 1998 would be the same as the February 1997 CPI of 3.1 %. . Prudential rates were replaced with lower (Health Net) PPO rates. The most conservative assumption was used in which all employees in Prudential switched to the new PPO. ~._._-_._~~~~_.,-------_._,._-'---~- :!!!!!!!!!\"\!\::"::!:.lilllillilil!iIIBlllllilllli:ilIII!II:!I DATE May 12, 1997 I Page 3 of 7 SUBJECT RECEIVE THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET . Health Net (HMO) rates decreased, Kaiser rates increased, and life insurance decreased. Any revisions to the 1997-1998 O&M Budget determined at the May 15, 1997 Board Meeting will be incorporated in the budget to be submitted for approval at the June 5, 1997 Board Meeting, at which the following actions are scheduled: . Conduct a public hearing for the establishment of the 1997-1998 Sewer Service Charge rate. . Conduct a public hearing for the collection of the 1997-1998 Sewer Service Charges on the County tax rolls. . Conduct a public hearing for the collection of delinquent 1996-1997 Sewer Service Charges on the County tax rolls. . 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Co ~ < Ol ..., ~ 55' ::l ("') CD . ..... <D <Dmo ~~m ....."'Oz l-f ~o;;o O:l-<)> oml "'Omo mOJo ;;omz )>Z-f -f~~ ~-fo eneno !<'Om(/) s:?t3~ ):om(/) zz)> -f(/)z mm- zm-f )>x)> z"'O;;o 01-< m~O OJ)>(/) C-f-f 00;;0 G')zo m(/)-f -f (/) .~ lit r ('t ~ COMPARISON OF PROJECTED AND BUDGETED O&M REVENUE AND EXPENSES FISCAL YEAR ENDING JUNE 30, 1997 (000 OMITTED) Current Favorable/ 1996-97 1996-97 < Unfavorable> Projected Budget Amount % Revenue $ 28,072 $28,503 $ (431 ) (1.5) Expense 27 . 531 28.339 808 2.9 Revenues Over Expense 541 164 377 Fund Balance - Beginning of Year 6.697 6.697 Fund Balance - End of Year $ 7 .238 $ 6.861 $ 377 -1- COMPARISON OF PROJECTED AND BUDGETED o & M EXPENSE FISCAL YEAR ENDING JUNE 30, 1997 (000 Omitted) Current 1996-97 PROJECTED 1996-97 BUDGET SAVINGS AMOUNT Salaries $13,242 $13,701 $459 Benefits 5,145 5,606 461 Repairs & Maintenance 2,002 1,765 (237) Other Expenses 815 943 128 All Other 6.327 6.324 -.!3l Total $27 .531 $28.339 $808 -2- I - Central Contra Costa Sanitary District o & M REVENUES, EXPENSES, AND RESERVES FISCAL YEARS 1995-96 THROUGH 1997-98 (000 Omitted) 1995-96 Actual Current 1996-97 Projected Revenues: Sewel' Service Charge $ 21 ,940 $22,111 City of Concord 4,540 4,830 Other 1,364 1,131 Total Revenues $27 .844 $28.072 Expenses: Total Net Expenses $27 .278 $27.531 Fund Balance-Beginning of Year $6,132 $ 6,697 Revenues Over Expenses 565 541 Fund Balance - End of Year $ 6.697 $ 7 .238 Sewer Service Charge Rate $ 188 $ 188 Sewer Service Equivalent -3- 1997-98 Budget $22,451 4,816 1 ,634 $28.901 $29.280 $ 7,238 (379) $ 6.859 $ 188 143,000 Central Contra Costa Sanitary District RETIREMENT AND INSURANCE EXPENSE (000 Omitted) 1996-97 Budget 1997 -98 Increase Budget (Decrease) Retirement 3,317 3,043 (274) Medical Insurance 1 ,813 1 ,545 (268) Life Insurance 1 21 113 (8) -4- Central Contra Costa Sanitary District Comparison of Budgeted O&M Expenses Fiscal Year 1996-97 and 1997-98 (000 Omitted) 1996-97 1997-98 Increase Department Budget Budget < Deci"'3ase > Amount % Administrative $ 5,668 $ 5,746 $ 78 1.4 Engineering 4,130 4,676 546 13.2 Collection Systems Ops. 4,517 4,519 2 0 Plant Operations 12,720 13,141 421 3.3 Pumping Stations 1.304 1 . 198 J1061 (8.1 ) Total $28.339 $29.280 $941 3.3% -5- I .