HomeMy WebLinkAboutAGENDA BACKUP 04-10-97
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Lc:ntral Contra Costa Sanitary District
BOARD OF DIRECTORS
::::::I.&iM:I':'.Ri::::::i5jja~~~lllIf:'~::'::~ BOARD MEETING OF
::::::::::;~:m:::IfIl!:::I::t::.~:I::::::!ID.,):m~~:~,,:,;:;:;;;;,:,,::::t;;::~:~~~:~:I::: April 10, 1997
Page 1 of 1
NO.
3a.
DATE
TYPE OF ACTION
March 28, 1997
RECEIVE EQUIPMENT BUDGET
SUBJECT
RECEIVE THE 1997-1998 EQUIPMENT BUDGET FOR REVIEW, APPROVE AN INCREASE OF THE FIXED
ASSET CAPITALIZATION LIMIT TO $1,000, AND APPROVE AN INCREASE IN THE CONTINGENCY
APPROVAL LIMIT TO $3,500.
SUBMITTED BY
Debbie Ratcliff, Controller
INITIATING DEPTiOlV
Administrative/Finance and Accounting
ISSUE: The 1997-1998 Equipment Budget is submitted for Board review.
BACKGROUND: The 1997-1998 Equipment Budget is being submitted for review. A list of all equipment
items requested by each department, categorized by functional classification, is supported by a descriptive
sheet which provides justification for each item. A comparative summary of the Equipment Budget by
department for the 1997-1998 and four prior fiscal years is provided.
There is a critical equipment system, the voice mail system, that will require replacement within the 1997-98
Fiscal Year. However, the technical specifications and selection process have yet to be finalized. It is staff's
intention to include this voice mail system replacement as a project in the 1997-98 Capital Improvement
Budget.
The 1997-1998 Equipment Budget is scheduled for approval at the May 1, 1997 Board Meeting, after review
at a Board Capital Projects Committee Meeting/Board Workshop on April 10, 1997.
Based on advice from the internal auditor, District staff requests that the Board approve an increase in the
fixed asset capitalization limit from $500 to $1,000 effective July 1, 1997. Staff is also requesting that the
Board authorize an increase in the maximum contingency approval limit of the General Manager-Chief
Engineer from $2,000 to $3,500 per request. This approval limit has not been increased for more than ten
years. The proposed change would reduce the administrative labor required to purchase equipment items
that have increased in cost due to inflation.
RECOMMENDA1l0N: Receive the 1997-1998 Equipment Budget for review and provide District staff with
comments and guidance. Further, approve an increase of the fixed asset capitalization limit from $500 to
$1,000, and increase the contingency approval limit of the General Manager-Chief Engineer from $2,000
to $3,500.
AIIID RECOMVENDED FOR BOARD ACTION
DR
INITIATING DEPARTMENTiOlV1S10N
d
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