HomeMy WebLinkAboutAGENDA BACKUP 11-05-98
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 2
October 28, 1998
NO,
3. CONSENT CALENDAR b
DATE
TYPE OF ACTION
ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION
SUBJ ECT
ACCEPT CONTRACT WORK FOR CONDENSER COOLING WATER PROJECT, DISTRICT PROJECT
NO. 6104, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
SUBMITTED BY
James L. Belcher, Senior Engineer
INITIATING DEPTIDIV
Plant Operations Department/Maintenance
ISSUE: Construction has been completed on the Condenser Cooling Water Project, District Project
No. 6104, and the work is now ready for acceptance.
BACKGROUND: Three identical vertical, turbine-type, condenser cooling water pumps take suction
from the final effluent channel that serves the two aeration unit steam condensers. This project
modified the existing pump discharge manifold and installed two 16-inch, automatic, self-cleaning
strainers that are used to maintain condenser cleanliness by screening debris. Additional information can
be found in the Fiscal Year 1997-98 Capital Improvement Budget (CIB) on pages TP 44 and TP 45.
The Board of Directors authorized the award of a construction contract for this work in the amount of
$114,600 to Kirkwood-Bly, Inc., on April 2, 1998. The contractor was issued a Notice to Proceed,
which was effective May 4, 1998, with a required contract completion date of October 20, 1998.
The District took beneficial use on September 14, 1998, with all work being completed on October 20,
1998.
It is appropriate to accept the contract work at this time. The total authorized budget for this project
is $209,400. An accounting of this project will be provided to the Board of Directors at close out.
RECOMMENDATION: Accept contract work for the construction of the Condenser Cooling Water
Project, DP 6104, and authorize the filing of the Notice of Completion.
. A11.
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CONDENSER COOLING WATER PROJECT
DISTRICT PROJECT 6104
PROJECT LOCATION
ATTACHMENT
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 2
NO.
3. CONSENT CALENDAR c
DATE
TYPE OF ACTION
October 28, 1998
AUTHORIZE AGREEMENT
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO THE
CURRENT LANDFILL GAS AGREEMENT WITH ACME FILL CORPORATION
SUBMITTED BY
James L. Belcher, Senior Engineer
INITIATING DEPT/tlIV
Plant Operations Department/Maintenance
ISSUE: Board of Directors' approval is requested for a landfill gas sales agreement.
BACKGROUND: The District uses landfill gas as fuel for the multiple-hearth furnaces and the
auxiliary steam boilers. Over 90 percent of the landfill gas is used in the multiple-hearth
furnaces, and the remaining landfill gas is used in the auxiliary steam boilers. The total
projected fiscal year 1998-99 usage for landfill gas is 156,000 decatherms. The contract price
of $2.50 per decatherm would result in a projected expenditure of $390,000, which is within
the budget projections for fiscal year 1998-99.
The District signed an initial landfill gas purchase contract in 1981, with actual consumption
commencing in 1982. The current contract expired on August 31, 1998, and is now continuing
on a month-to-month basis. District staff has been negotiating contract terms with Acme Fill
Corporation and is now ready to recommend the acceptance of the following contract terms:
1. The price for landfill gas shall be fixed at $2.50 per decatherm until
June 30, 1999.
2. The price for landfill gas starting July 1, 1999, shall be based on the District's
costs of delivered natural gas discounted on a sliding scale. The floor price of
$2.50 per decatherm will be removed.
3. Acme Fill Corporation has the option to retain other companies for facility
operations.
4. The term after July 1, 1999, will be 90 days, continuously renewed with rights
of termination provided for both parties upon 90-day notice.
The near-term price for landfill gas provides minimal savings over the use of natural gas.
However, the sliding scale introduced after July 1, 1999, will provide upside price protection
should natural gas prices escalate drastically.
JMK
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DATE
October 28, 1998
Page 2 of 2
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO
THE CURRENT LANDFILL GAS AGREEMENT WITH ACME FILL CORPORATION
Displacing the consumption of natural gas with landfill gas as a fuel source provides a
beneficial use of landfill gas. Landfill gas is also a back-up fuel source to natural gas.
Continued use of landfill gas provides a mechanism to keep our options open in light of
possible regulatory incentives.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
amendment to the current landfill gas sales agreement with Acme Fill Corporation.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
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Page 1 of 5
NO.
6. BIDS & AWARDS a.
DATE
October 28, 1998
TYPE OF ACTION
AUTHORIZE AWARD
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KIRKWOOD-BL V, INC., FOR THE
RELOCATE BIOASSA V TRAILER AND EFFLUENT SAMPLE POINT PROJECT, DISTRICT
PROJECT NO. 6130
SUBMITTED BY
James L. Belcher, Senior Engineer
INITIATING DEPT,t)fV
Plant Operations Department/Maintenance
.Issue: On October 23, 1998, sealed bids were received and opened for construction of the Relocate
Bioassay Trailer and Effluent Sample Point Project, DP 6130. The Board of Directors must authorize
award of the contract or reject bids within 30 days of the bid opening.
Background: The Ultraviolet (UV) Disinfection Facility was completed and operational in the second
quarter of 1997. After the facility was completed, a number of miscellaneous work items were
identified. These work items will complete the Treatment Plant's transition from a chlorine disinfection
system and will facilitate the use of the UV disinfecting system.
The first phase is to relocate the bioassay trailer including the effluent sample point. The bioassay
trailer will be relocated from the far north side of the Treatment Plant to the east side of the clarifiers.
This will centralize the location of the bioassay trailer, reducing the Laboratory Technicians' traveling
time and enhance the District's ability to effectively sample the effluent after disinfection. The new
location will also minimize the distance from the sample point to the test apparatus, significantly
improving the quality of the sample.
Plans and specifications were prepared by the Plant Operations Department. The engineer's estimate
for the construction cost was $25,000. The project was advertised on October 12 and October 19,
1998. One bid for $34,494 was received and publicly opened on October 23, 1998. A Summary of
Bids is shown in Attachment 2. The Purchasing Division conducted a commercial evaluation, and the
Plant Operations Department conducted a technical evaluation of this bid, and they have determined
that Kirkwood-Bly, Inc., is the lowest responsible bidder with a bid amount of $34,494.
S:\Contracts\ 1998\6130\pospapr. wpd
DATE
October 28, 1998
Page 2 of 5
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KIRKWOOD-BL Y, INC., FOR THE
RELOCATE BIOASSAY TRAILER AND EFFLUENT SAMPLE POINT PROJECT, DISTRICT
PROJECT NO. 61
The allocation of funds required to complete this project, as shown in Attachment 3, is $28,100. The
total estimated project cost is $78,100. This project was included in the Fiscal Year 1998-99 Capital
Improvement Budget (CIB) on pages TP-61 and TP-62. Staff has conducted a cash flow evaluation
of the Sewer Construction Fund and concluded that adequate funds are available for this project.
Staff has also concluded that this project is exempt from the California Environmental Quality Act
(CEOA) under District CEOA Guidelines, Section 18.2, since it involves minor alterations to an existing
public facility with no increase in capacity. Approval of this project will establish the Board of
Directors' independent finding that this project is exempt from CEOA.
Recommendation: Authorize award of a construction contract in the amount of $34,494 for the
construction of the Relocate Bioassay Trailer and Effluent Sample Point Project, District Project
No. 6130, to Kirkwood-Bly, Inc., the lowest responsible bidder.
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RELOCATE BIOASSAY TRAILER &
EFFLUENT SAMPLE POINT
DISTRICT PROJECT 6130
PROJECT LOCATION
ATTACHMENT
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Page 4 of 5
Central Contra Costa Sanitary District
ATTACHMENT 2
SUMMARY OF BIDS
Project: RELOCATE BIOASSAY TRAILER
AND EFFLUENT SAMPLE POINT
PROJECT DP No. 6130
Date: October 23. 1998
Location: Martinez. California
Engr. Est. $25.000
1 Kirkwood-Bly, Inc.
PO Box 3339
Santa Rosa, CA 95402
$34,494
Bids Opened by:/s/ Paul Morsen
Date: October 23. 1998
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Page 5 of 5
ATTACHMENT 3
RELOCATE BIOASSAY TRAILER AND EFFLUENT SAMPLE POINT PROJECT
DISTRICT PROJECT NO. 6130
POST -BID/PRECONSTRUCTION ESTIMATE
Item Description
Total
Percent of
Estimated
Construction
Cost
CONSTRUCTION
Construction Contract
$34,494
$5,106
$39,600
I 00.00
Contingency at 15%
Total Construction
2 CONSTRUCTION MANAGEMENT
District Forces
-Construction Management
-Record Drawings
$1,000
$ 500
$1,500
3.79
Sub-Total
Consultant
-Construction inspection and support
$3,000
7.58
Total Construction Management $4500 11.37
.., TOTAL CONSTRUCTION PHASE COST $44, 100 111.37
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4 TOTAL PREBID EXPENDITURES $9,000 22.73
5 PREDESIGN UV HYDRAULIC IMPROVEMENTS $25,000
6 TOTAL ESTIMATED PROJECT COST $78,100 197.22
7 FUNDS AUTHORIZED TO DATE $50,000
8 ADDITIONAL ALLOCATION NEEDED TO $28,100
COMPLETE PROJECT
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Page 1 of 2
BOARD MEETING OF
November 5, 1 998
NO.
8. ENGINEERING a.
October 28, 1998
TYPE OF ACTION
ACCEPT GRANT OF EASEMENT
DATE
SUBJECT
ACCEPT GRANT OF EASEMENT FROM T ANGLEWOOD HOMES ASSOCIATION, JOB NOS. 1041,
1741, AND 4262, LAFAYETTE AREA, AT A COST OF $2,800
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT/DIV
Engineering Department/Environmental Services
ISSUE: The Board of Directors' approval is required for accepting grants of easements.
BACKGROUND: Negotiations between the District and the Tanglewood Homes Association have led to
the Association accepting the District's offer of just compensation for the purchase of a sanitary sewer
easement over existing sanitary sewer pipelines located in T anglewood Drive and T anglewood Lane. The
cost of the easement was $2,800 and the Association has been paid.
In conjunction with the offer to purchase an easement over the existing sanitary sewer pipe lines, an offer
of $4,100 to purchase a new easement for a future sanitary sewer in Mountain View Drive to serve
upstream properties was also made. This offer was accepted and the $4,100 has been paid. An offer
of dedication of this easement has been signed by the President and Secretary of the T anglewood Homes
Association. The District will be reimbursed the $4,100 cost of this easement by the owners of the
upstream properties. These owners are now in a position to move forward and have their sewer
extension project designed and constructed.
Staff has concluded that this project (acquisition of this easement) is exempt from the California
Environmental Quality Act (CEOA) under the District CEOA Guidelines, Section 18.6, since it involves a
minor alteration in land-use limitations. Board of Directors' acceptance of this easement will constitute
an independent finding that this project is exempt from CEOA.
RECOMMENDATION: Accept easement at a cost to the District of $2,800 from Tanglewood Homes
Association, Job Nos. 1041, 1741 and 4262, and authorize the Grant of Easement of be recorded.
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LEGEND:
GRANT OF EASEMENT
r+I+I+I+I+I1 OFFER OF DEDICATION
TANGLEWOOD EASEMENT
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Page 1 of 1
BOARD MEETING OF
November 5, 1998
NO.
9. REAL PROPERTY a.
DATE
October 21, 1998
TYPE OF ACTION
APPROVE 5-YEAR LEASE OPTION
SUBJECT
APPROVE THE EXTENSION OF PROPERTY LEASE #A0136K FOR PARCEL C.2, ASSESSOR'S
NO. 159-140-52 TO COUNTY ~UARRY PRODUCTS
SUBMITTED BY
Ken F. Laverty, Purchasing & Materials Mgr.
INITIATING DEPTIDIV
Administrative/Purchasing & Materials Control
JSSUE: In accordance with the Lease terms County Ouarry Products (COP) has requested to exercise the
5-year option for lease extension. The Board of Directors approval is requested for the five year lease
extension and a revised monthly lease amount.
BACKGROUND: In October 1986 the Board approved the leasing of the 7 acres, Parcel C.2, to COP in
accordance with District Code Chapter 5.20. The original monthly lease amount was $1,000. In 1993
the Lease was renegotiated as a 5-year Lease with an option to renew for an additional five years. At
that time a revised monthly base lease amount was established for $2,520.
COP notified the District in July 1998 that it wanted to exercise the Lease option to renew for an
additional five years. Purchasing entered into negotiations with COP resulting in a new base lease
amount of $3,750 per month {with annual C.P.1. escalators} which is being recommended to the Board.
COP's primary purpose is recycling asphalt and concrete waste. Since 1986 they have recycled
2,735,000 tons of asphalt and concrete rubble which would otherwise have gone into landfills. They
also recycle approximately 1,200 tons of steel per year, derived from re-bar in the concrete rubble. COP
is an integral part of the Central County's AB939 Waste Diversion Program as they recycle the
aforementioned large amounts of waste. In addition they use about 20,000 gallons of CCCSD recycled
water per month. Over the years, as their recycling business has increased, COP has also made
numerous property improvements. When they vacate the property these improvements will remain the
District's, if the District chooses.
RECOMMENDATION: Approve the extension of Property Lease A0136K for five additional years with
County Ouarry Products and a revised lease amount of $3,750 per month.
INITIATING DEPtE~IVIS/
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