The URL can be used to link to this page

Home My WebLink AboutAGENDA BACKUP 11-19-98 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 3 BOARD MEETING Of November 19, 1998 NO. 3. CONSENT CALENDAR b DATE TYPE OF AcnoN November 10, 1998 ACCEPT ANNEXATION FOR PROCESSING SUBJECT AUTHORIZATION FOR P.A. 98-12 (ORINDA) AND 98-13 (MARTINEZ) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT SU8MlTTED BY Dennis Hall, Associate Engineer INITIATING DEPTJDlV Engineering Department/Environmental Services Parcel Owner/Address No. Area Parcel No. & Acreage Remarks Lead Agency 98-12 ORINDA Wm. C. and Margaret P. Hughes Existing house with a CCCSD (6901 ) 41 Los Altos Road failing septic system; must Orinda, CA 94563 connect to the public 263-040-025 (1.73 Ac.) sewer system. Project is exempt from CEOA 98-13 MARTINEZ Richard and Kristine Carlson Existing house with a CCCSD (44B4) 824 Carter Acres Lane failing septic system; must Martinez, CA 94553 connect to the public 365-150-052 (2.03 Ac.) sewer system. Project is exempt from CEOA. RECOMMENDATION: Authorize P.A. 98-12 and 98-13 to be included in a future formal annexation. DH INmATING DEPARTMENT/DIVISION ~;i U:\PPr\Raposa\Annx98-12&98-13.pp.wpd 4/8/98 .. --"..~_._~----------_.._.__._-.................,._._-----,~-----_.-------..~._---,""---------__.._..,_.__."._._._..__________.__.'-"""'0'- /' /' /' @ @ ~/.tr. ~ ~.. ~. :'f4i'/4 lWeI(} n SOBR).1v ft. RA.it.o-. ;:-i.AG:.., - Of Ws -PALOS , ",VIS ~ I.-- SOU11tlOOO DR J -:-:r,r........ -. _-~- PROPOSED ANNEXATION P.A.98-12 ---------- \3'1------ ~ /-- ~"'~~ ----- ~----- H ,... PROPOSED_ ANNEXATION P.A. 98-13 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 4 BOARD MEETING OF NO. NOVEMBER 19, 1998 3. CONSENT CALENDAR c. November 10, 1998 TYPE OF ACTION AUTHORIZE RECORDING DATE SUBJECT ADOPT A RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT OF RICHARD AND KRISTINE CARLSON PERTAINING TO A TEMPORARY PRIVATE SANITARY SEWER CONNECTION, JOB NO. 3048 SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT/DIV Engineering/Environmental Services ISSUE: Board authorization is needed to record legal documents and agreements for temporary private sewer connections. BACKGROUND: Dr. and Mrs. Carlson's home is located at 824 Carter Acres Lane in Martinez. The Carl sons' home is presently connected to a failed septic tank that is being pumped on a regular basis to maintain limited sewer service. Contra Costa County Health Services Department has determined that the property does not have a site suitable for installation of a new on-site sewage disposal system which can be expected to operate in a manner which will assure prevention of pollution. The District operates and maintains a public sewer system in Sage Drive that ends approximately 320 feet from the property owned by the Carlsons. The end of the sewer is designated as M 1 5 on Exhibit A. However, the elevation of Sage Drive at the end of the public sewer is approximately 25 feet higher than the elevation at the rear of the subject property. A gravity public sewer cannot be extended from the end of the existing public sewer to the subject property. The ultimate gravity sewer solution is to extend an 8-inch diameter public sewer from M3 (as designated on Exhibit A) in Horizon Drive, westerly to ReHez Valley Road, then proceed northerly on ReHez Valley Road to Carter Acres Lane, and continuing in Carter Acres Lane to the subject property. The public extension would cost in excess of $200,000. The Carlsons do not have the financial means to pay the entire cost of this extension. If a group of local property owners participated in a project to construct the ultimate gravity sewer solution, the high initial cost could be spread among those owners. Dr. Carlson has contacted his neighbors and has received a limited response in favor of participating in the gravity sewer solution. Dr. Carlson has asked staff for assistance in dealing with his dilemma. t/ INITIATING DEPARTMENT/DIVISION DH U :\PPr\RapDsa\Carlson. wpd DATE November 10, 1998 Page 2 of 4 SUBJECT ADOPT A RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT OF RICHARD AND KRISTINE CARLSON PERTAINING TO A TEMPORARY PRIVATE SANITARY SEWER CONNECTION, JOB NO. 3048 Staff proposed the following terms to address Mr. Carlson's request: . Dr. and Mrs. Carlson will, at their sole cost, install a temporary, private residential pump and sewer connection from their property to the public sewer in Sage Drive. This installation is projected to be completed by December 1, 1998. . If and when public sewer access is provided to the subject property, the Carlsons will pay their share of the cost of the public sewer and connect to it within 180 days after the public sewer is accepted by the District. . Thereafter, the Carlsons will abandon the temporary private sewer, or the District will abandon it at the expense of the Carlsons. . The Carlsons will sign an agreement containing the above conditions, which, when recorded, will provide notice to future purchasers of the subject property of the temporary nature of the sewer connection and potential liability for costs associated with connection to the public sewer system. Dr. and Mrs. Carlson executed such an agreement on October 29, 1998. Board authorization in the form of a resolution is needed in order to record the agreement. Staff has concluded that this project is exempt from CEOA under District CEOA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATION: Adopt resolution authorizing the recordation of the agreement of Richard and Kristine Carlson pertaining to a temporary private sewer connection for 824 Carter Acres Lane, Job No. 3048. U :\PPr\Raposa\Carlson. wpd RESOLUTION NO. 98-_ RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT BY RICHARD AND KRISTINE CARLSON PERTAINING TO A TEMPORARY PRIVATE SEWER FOR 824 CARTER ACRES LANE, ASSESSOR'S PARCEL NO. BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, the District has considered the physical setting of the Carlson property and the conditions pertaining to the installation of the temporary private sewer to which Richard and Kristine Carlson have agreed; and THAT, staff is authorized and directed to record the document entitled "AGREEMENT TO OPERATE, MAINTAIN, REPAIR, REPLACE, RELOCATE, AND RECONSTRUCT PRIVATE SEWER." PASSED AND ADOPTED this _ day of 1998, by the Board of Directors of the Central Contra Costa County Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U :\PPr\Raposa\Carlson. wpd EXHIBIT" A" / " 0'" r'18 ," / AR Central Contra Costa Sanitary District BOARD OF DIRECTORS ::fff.:':':::::'::.:::::;;:;:;;:::::.::':::::'::::I:':'m:;:::':':;:::I':':m::::.:;:::;:::::..:.:.::t:\i:i:II':':':::;:-::'.:Y':':'::r:':::::'::::II:':'::::::::;'.:':::::::'::'j"i:::::::::i:ii:BOARDMEETlNGOF :::::::::::::: .......:. .:.:.:. .. .... :::: :::: . '.:::.' " :::::: .......;: ,'......::: .:.:.:.:: ,', '.::::::::::::::::::: No e ber 19 1998 //::/:::://ii::::::::::t:::::::::::':::}:::::::::::::::::::::::::::::::::::i::::::::It:::::/:::://:::::::://\:::::::::::::/':'::::)/iI:::: vm , Page 1 of 1 NO. 3. CONSENT CALENDAR d DATE TYPE OF ACTION November 16, 1998 SET DATE FOR PUBLIC HEARING SUBJECT ESTABLISH DECEMBER 3,1998, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED AMENDMENT TO THE DISTRICT CODE, ADDING CHAPTER 6.38 RECYCLED WATER CHARGES SUBMITTED BY Lynne B. Putnam, Senior Engineer INITIATING DEPTttllV Engineering/Environmental Services .ISSUE: It is the District's practice to conduct a public hearing prior to revising District Code provisions regarding fees, rates, and charges. BACKGROUND: Staff recommends that the District Code be amended to include Chapter 6.38 Recycled Water Charges (draft to be provided at Board meeting). This new chapter is based on the rate structure previously reviewed by the Board and describes customer classifications, volume charges, retrofit charges, and the billing cycle. A public hearing will allow current and future customers to comment on the proposed charges. Staff proposes that the public hearing be held December 3, 1998, at the regularly scheduled Board meeting. Staff further recommends that this amendment be enacted before the end of the year in order to avoid ambiguities created by recently adopted SB21 03. This bill amended the Water Code relating to recycled water services and rate setting. Certain provisions of the law need clarification, therefore it may be prudent to enact a formal rate structure for recycled water prior to January 1, 1999, the effective date of SB21 03. RECOMMENDATION: Establish December 3, 1998, as the date for a public hearing to receive comments on the proposed Ordinance to amend the District Code adding Chapter 6.38 Recycled Water Charges. Adopt the Ordinance. ///f INITIATING DEPARTMENTttll\llSlON JSM U:\PPr\1119Amdppr.wpd 4/8/98 ____._____.__~__,.___.___...~___..~".._~.~__.,_.__._____._._.________..'.e______._._ ________._ ~ Central Contra Costa Sanitary District ~ BOARD OF DIRECTORS Page 1 of1 r:::I':':::;:'::::.:::':;:;:;:::::m::':':::':":'IIJ':':;:;:':':;:;:':':':.::::;:::;:::::;:11':'::\:':::::::::1':':::;:':::g:W:':'::r:':':::':::::e':':::::::::==.':':::::'::::::rr::m:8OARDMEETlNGOF :::;:: .' .:;:;::: ....", :::: ::;: :;:;:;:..' ::;:;:: ..;'..: .:' ....: ,,::::;:::;:;:;:;:; ::;::: ::;;;:::;. d.' ..:::. '.' .': :::: :::: ::'. '.' ...; ';:: :;;;;;: ::::::::: :::':'. ::;:;:::: ........; ::::" ":::::::::::::::: November 18, 1998 ::;:;:;:::;:;:;:;:;:;:::::;:;:::;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::::::;:;:;:;:;:;:;:::;:;:;:;:;:;:;:;:;:::;:;:;:::;:;:::;:;:;:;:;:;:::::::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;: NO. 3. CONSENT CALENDAR e November 10,1998 TYPE OF AC1lON HUMAN RESOURCES ~TE SUBJECT DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE DISTRICTS DISCIPLINARY APPEAL PROCEDURES SUBMITTED BY Paul Morsen, Director of Administration NTlATlNG DEPT/DIV AdministrativeJHuman Resources ISSUE: In acoordance with the Memorandum of Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees' Union, Local One, Artide III, Section 3.4.B, the Board must employ a neutral third party to render a recommendation when discipline is appealed to the Board level. BACKGROUND: Engineering Assistant Harry Vaile was given a five day suspension without pay by Engineering Diredor Char1es Batts for violating the Memorandum of Understanding between the parties. He requested a Fair and Impartial Hearing. Subsequently, Plant Operations Department Director James Kelly served as the Hearing Officer and upheld the Department Director's proposed suspension. Mr. Vaile is now appealing this matter to the Board in accordance with the M.O.U., Artide III, Section 3.4.A. In matters that are appealed to the Board, the M.O.U. reads as follows: A. "An employee,... may appeal the Hearing Officer's decision by appealing to the Board via filing a written request for hearing with he Secretary of the district within ten (10) worKing days receipt of the Hearing Officer's decision. The Secretary shall calendar the next regular1y scheduled Board Meeting in keeping with established guidelines for calendaring an agenda item." B. lithe Board shall employ a neutral third party to hear the appeal and to recommendation to the Board." C. "The Board may adopt, reject, or modify the recommendation of the Board-appointed neutral third party. The decision of the Board is the final action of the District." RECOMMENDA11ON: Authorize staff to secure the services of an arbitrator in accordance with the District's appeal procedures in the discipline of Engineering Assistant Harry Vaile. C:\WPDocs\vaile.ppr1.wpd 418198 Employees Union, Local One .~- October 30,1998 Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, California 94553 rAtIlCI!O'W~1Q) NOV 021998 CCCiO S.O~"'AAV 0' THE DISTRICT Attention: Joyce Murphy, Board Secretary Dear Board Members: Pursuant to Section 3.4.A, Appeal to Board of Directors, of the Memorandum of Understanding between the District and the Central Contra Costa Sanitary District Employees Association, Local One, we are hereby appealing the decision rendered by James Kelly in the hearing of September 28th involving employee Barry Vaile. We would appreciate a response from you at your earliest convenience. Sincerely, PUBLIC EMPLOYEES UNION, LOCAL ONE James E. Calva Business Agent JEC/aw cc: C. Batts R. Dolan C. Freitas P. Kelly J. McCoy P. Morsen D. Rolley M. Raposa B. Maples ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ::::~:~~I"I:::::::I.II::::::::::::::~: BOARD MEETl~~~ember 19, 1998 fme.:::::::::::::!~~~!'~1~~I.~:d~~:::::f1f)@r:::}~~\:::::::~t~~~:::::::::::::::)~~~i:::)ff1f~ Page 1 of 5 NO. 5. BIDS & AWARDS a. DATE TYPE OF ACTION November 10,1998 AUTHORIZE AWARD/AUTHORIZE AGREEMENTS SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT 7144 SUBMITTED BY Ba T. Than, Associate Engineer INITIATING DEPTIDIV Engineering Department/Capital Projects Division ISSUE: On October 28, 1998, sealed bids were received and opened for construction of the Treatment Plant Seismic Upgrade Project, District Project No. 7144. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute professional services agreements for amounts greater than $50,000. BACKGROUND: The 1989 Loma Prieta earthquake substantially increased the awareness of public and private institutions about safety and the problems associated with maintaining service after a major seismic event. Since the treatment plant is located near several active faults, there is a significant risk for seismic activity. Previous seismic protection efforts at the treatment plant focused on life safety issues. In December 1993, the District selected EQE International, Inc. to evaluate the potential seismic impacts on the treatment plant processes and facilities. The EQE evaluation identified vulnerability in the main electrical distribution arteries, as well as other equipment and structures in the treatment plant, which could render the treatment plant inoperable. The objectives of this project are 1) to maintain or restore treatment capacity after an earthquake, and 2) to minimize the capital cost for replacement of failed facilities following an earthquake. One major work component of this project is upgrading the electrical distribution system. This will allow switching to alternate power sources (i.e., on-site standby or cogeneration power) if the PG&E system is damaged. The electrical distribution system will be constantly monitored and displayed on two graphic display panels located in the control room of the Plant Operations Building and Solids Conditioning Building. The other major work component of this project is strengthening the internal divider walls in the aeration tanks and the mechanical equipment inside the secondary clarifiers. Additionally, other facilities throughout the plant such as motor control centers, overhead electrical duct banks, fuel and chemical tanks, centrifuges, boilers, primary sedimentation tanks, overhead crane rails, raised computer floor in the control rooms, service air, fire sprinkler system, etc., will be restrained against the lateral and vertical accelerations generated by an earthquake. Restraining the equipment will improve earthquake survivability, reduce damage, and lower the capital cost for replacement of failed facilities. SIT V/V> INITIATING DEPARTMENTIDIVISION BTT WEB G:\BTHAN\DP7144\7144award.wpd 4/8/98 DATE November 10, 1998 Page 2 of 5 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT 7144 The routine operation of the treatment plant will be affected during the construction of this project over the next 25 months ending in December 2000. The extended construction period is required by the constraint that plant shutdowns for the construction of major work components (i.e. aeration tanks, electrical modifications, secondary clarifiers, etc.) can only occur during the dry weather seasons (May through October). On several occasions, complete plant shutdowns will be required; therefore, it may be necessary for raw waste water to be bypassed to the storage basins. The design of the Treatment Plant Seismic Upgrade was a combined effort of District staff and Montgomery Watson (MW). The project was advertised on October 2 and October 7, 1998. Four (4) bids ranging from $5,514,484 to $6,311,000 were received and publicly opened on October 28, 1998. A summary of these bids is shown in Attachment 1. The Capital Projects Division conducted a technical and commercial evaluation of these bids and has determined that Kaweah Construction Company is the lowest responsible bidder with a bid amount of $5,514,484. The Engineer's Estimate for construction cost was $4,900,000 for this project. The reason for the cost difference between the cost estimate and the lowest bid is due primarily to the complexity of coordination efforts between the plant, the different contractors, and process requirements as outlined above, and divergent and difficult nature (work spread over the entire plant with various trades, mainly structural and electrical) of the construction work. Both Engineering and Plant Operations Department staff believe that it is imperative to move ahead with this project in order to protect and maintain treatment capacity after a major earthquake. District staff will provide construction management, project inspection, and contract administration for the construction contract. Overall, the construction management work is estimated to cost $1,300,000. Design Services, Inc. (DSI) will provide a temporary construction inspector (CI), to aid District staff. DSI was selected through a formal Request for Proposal process specified by the District's Consultant Selection Procedure. A contract to provide temporary construction inspection services in the amount of $175,000 has been negotiated with DS!. A separate specialty electrical inspection will be provided by another consultant (to be selected during the construction period) for a cost not to exceed $50,000. Staff recommends retaining MW to provide support services during construction for this project because MW prepared the plans and specifications. Construction support services include reviewing shop drawings and submittals, responding to design questions, evaluating change order requests and performing site visits to verify compliance with design intents. A construction support services contract with a ceiling of $302,000 has been negotiated with MW. Additionally, MW was requested to provide the programming for the electrical distribution graphic display panels, prepare an electrical distribution operating manual for the new system, and provide training to District staff. MW was selected to perform these tasks due to their understanding of the project design and their comprehensive knowledge of the plant electrical distribution systems. The negotiated cost ceilings for the graphic display panels programming, and the electrical distribution system operating manual and training are $56,000 and $96,000, respectively. The cost ceiling for the combined support services contract is $454,000. L:\PDsition Papers\8THAN\ 7144award. wpd 4/8/98 --r- J:::tt~P:IPlI..'I~,til<:.i"A'~'~CI/'tt:"/':'t: .:.:.;.:.:.:.:PIilD ~~~~~I~~~~IIilI~..:.:.:.:. .:.:.:MmIiFl:.:.:.;.:.:.:.:.:.:.:.:.:.;. :~:~::~:~~:~:::'~;~:::::::)j))j1~~~~~~1~t~~r~~t~~~~~[~~~~~j~jj~j~j;;~;;;~;;;~;~~~~~;~;~~~~~;~;~~~:~~:~~~i~i~i~i:i~i~i~;~;:;:;:;:~~~~~~~~~~~~~~~~~~~~~;:~:~:::~::~:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ DATE November 10, 1998 Page 3 of 5 SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT 7144 The allocation of funds required to complete this project, as shown in Attachment 2, is $8,022,000. This project is included in the Fiscal Year 1998-99 Capital Improvement Budget (CIB) on pages TP-116 through TP-11 7. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATIONS: 1. Authorize award of a construction contract in the amount of $5,514,484 for construction of the Treatment Plant Seismic Upgrade Project, District Project 7144, to Kaweah Construction Company, the lowest responsible bidder. 2. Authorize the General Manager-Chief Engineer to execute a professional services agreement not- to-exceed $454,000 with Montgomery Watson to review shop drawings and submittals, respond to design questions, evaluate change order requests, perform site visits to verify compliance with design intents, program graphic display panels, prepare the electrical distribution operating manual, and provide training to District staff. 3. Authorize the General Manager-Chief Engineer to execute a professional services agreement not- to-exceed $175,000 with Design Services, Inc. to provide a temporary construction inspector during construction for the Treatment Plant Seismic Upgrade Project, District Project 7144. L:\Position Papers\BTHAN\ 7144award. wpd 4/8/98 PAGE 4 OF 5 ATTACHMENT 1 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO.: 7144 DATE: OCTOBER 28. 1998 PROJECTS NAME: TREATMENT PLANT SEISMIC UPGRADE LOCATION. MARTINEZ. CALIFORNIA ENGINEER EST. $4 900 000 .. . . No. BIDDER BID PRICE (Name & address) 1 Kaweah Construction Company 5,514,484 P. O. Box 7780 Fresno, CA 93747 2 Edward W. Scott Electric Company, Inc. 5,591,000 435 Harriet Street San Francisco, CA 94103 3 GSE Construction 6,302,500 1 020 Shannon Court Livermore, CA 94550 4 Monterey Mechanical Company 6,311,000 8275 San Leandro Street Oakland, CA 94621 BIDS OPENED BY /s/ Paul Morsen DATE October 28. 1998 SHEET NO. ...L OF ...L. G :\BTHAN\DP7144\ 7144award. wpd 4/8/98 ATTACHMENT 2 TREATMENT PLANT SEISMIC UPGRADE PROJECT DISTRICT PROJECT NO. 7144 POST -BID/PRECONSTRUCTION ESTIMATE No. ITEM DESCRIPTION ESTIMATED COST 111 1 . CONSTRUCTION a. Construction Contract b. Contingency at 18 percent c. PLC Programming d. Graphic Display Panels Programming TOTAL CONSTRUCTION 5,514,484 992,516 75,000 56.000 6,638,000 2. CONSTRUCTION MANAGEMENT a. District Forces - Construction Management - Contract Administration - Survey - Project Engineering - Plant Operations Department - Engineering Support - Materials and Supplies SUBTOTAL 210,000 166,000 10,000 62,000 144,000 10,000 20.000 622,000 3. b. Consultants - Construction Support Services - Electrical Distribution Operating Manual and Training - Specialty Electrical Inspection - Legal - Material Testing - Construction Inspection Services SUBTOTAL TOTAL CONSTRUCTION MANAGEMENT TOTAL CONSTRUCTION PHASE COST 302,000 96,000 50,000 30,000 25,000 175.000 678,000 1,300,000 7,938,000 4. TOTAL PREBID EXPENDITURES a. Planning b. Equipment Prepurchase c. Design SUBTOTAL 321,000 106,000 552.000 979,000 5. TOTAL ESTIMATED PROJECT COST 8,917,000 895,000 8,022,000 6. 7. FUNDS AUTHORIZED TO DATE ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT G:\BTHAN\DP7144\7144award.wpd PAGE 5 OF 5 PERCENT OF ESTIMATED CONSTRUCTION COST 100.00 9.37 10.21 19.58 119.58 14.75 134.33 4/8/98 4& Central Contra Costa SanitarY District BOARD OF DIRECTORS . .. ... .. .. iiiiiiiiiiiiii.IIIIIIIIIIIII.llillli11Iilllllllll.11111.111.11 BOARD MEETING OF Page 1 of 9 DATE November 10, 1998 NO. 7. ENGINEERING a. TYPE OF ACTION CONSIDER PROPOSAL SUBJECT CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES IN THE GROTHMAN LANE/ALHAMBRA WAY AREA OF MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF THE CITY OF MARTINEZ FOR CCCSD TO CONDUCT PROCEEDINGS FOR GROTHMAN LANE/ALHAMBRA WAY AREA CAD NO. 98-4 SUBMITTED BY Russell B. Leavitt, Management Analyst INITIATING DEPT/DIV Engineering/Environmental Services ISSUE: Owners of properties on Grothman Lane/Alhambra Way neighborhood of Martinez are interested in connecting their homes to the Central Contra Costa Sanitary District (CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District. BACKGROUND: Owners of properties located on Grothman Lane, Alhambra Way (between Brackman Lane and Tahoe Drive), and Winchester Lane in Martinez have contacted District staff to obtain information regarding connecting their homes to the District's public sewer system. Signed forms expressing interest in investigating and forming a Contractual Assessment District (CAD) are on file from 7 of 8 property owners on Grothman Lane, 6 of 8 property owners on this portion of Alhambra Way, and 1 of 2 property owners on Winchester Lane whose properties could benefit from the extension of 8-inch diameter public sewers along these streets. Additionally, there may be some interest in extending the sewer from at least the one remaining, benefitting property on Grothman Lane. The area where the CAD would be formed is shown on the attached Map 1. Until now, all of the approved CADs have involved constructing one public sewer in one street. In this situation, however, property owners from three separate, but nearby, streets are interested in participating in a CAD. Individually, CADs for Grothman Lane and Alhambra Way would meet all of CCCSD's criteria for CAD formation, but Winchester Lane would not have enough participants to have its own separate CAD. A larger CAD for two or more of the streets, however, not only would meet all of CCCSD's criteria, but perhaps also provide some administrative, design, and construction economies-of-scale which would benefit all participants. If the per-parcel cost of the project varies significantly by street, separate assessment subareas could be designated within the overall CAD to reflect the respective costs of the specific project benefits received. The initial step toward creation of Grothman Lane/Alhambra Way Area CAD No. 98-4 is to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about f/H INITIATING DEPARTMENT/DIVISION cws JSM Ilil 1 1111111.11111111.11111111.11111111111111111111111 11111 DATE November 10,1998 Page 2 of 9 SUBJECT CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES IN THE GROTHMAN LANE/ALHAMBRA WAY AREA OF MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF THE CITY OF MARTINEZ FOR CCCSD TO CONDUCT PROCEEDINGS FOR GROTHMAN LANE/ALHAMBRA WAY AREA CAD NO. 98-4 or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of the City of Martinez for CCCSD to conduct proceedings for Grothman Lane/Alhambra Way Area CAD No. 98-4. Staff has concluded that this project is exempt from CEOA under District CEOA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATION: Authorize formation of a CAD consisting of up to 17 properties on Grothman Lane, Alhambra Way, and Winchester Lane by: 1 . adopting a resolution of intention to undertake a demonstration project designating Grothman Lane/Alhambra Way Area Contractual Assessment District No. 98-4 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopt a resolution requesting consent from the City of Martinez for CCCSD to conduct proceedings for Grothman Lane/Alhambra Way Area CAD No. 98-4 (Exhibit 3). c 0- "" .,; .S --; o ,- Q. o E ~ ~ o o o ,- '" 1;;- '0 u ,- .:,;, A \fII ~ \\ ~ N , o I 200 FEET Ir__il,iIJI EXIST. CAD AREA PROPOSED CAD AREA .......... PLANNED CAD SEWER Central Contra Costa Sanitary District MAP GROTHMAN AREA LN / ALHAMBRA WAY CAD FORMATION 1 .--.---.----......------.-----..--..---.---r- EXHIBIT 1 Page 4 of 9 RESOLUTION NO. 98-_ RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATED GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems; WHEREAS a demonstration project designed to facilitate the elimination of failing septic tanks is presently being considered; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1 . This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 1,950 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Grothman Lane, Alhambra Way, and Winchester Lane in Martinez, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Grothman Lane/Alhambra Way Area Contractual Assessment District No. 98-4." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, the City of Martinez, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will finance the improvements from the Sewer Construction Fund. Assessments shall be paid over a maximum period of ten (1 0) years with interest at a rate to be fixed by the District. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owner's tax bills. The first assessments will be placed on owner's tax bills in fiscal year 1999-2000. Page 5 of 9 6. This Board appoints Curtis Swanson, Principal Engineer, as Engineer of Work for this project, and directs the preparation of the report required by Section 5989.22 of the Streets and Highways Code. 7. The amount of any surplus remaining in the improvement fund after completion of the improvement and payment of all claims shall be distributed in accordance with the provisions of Section 10427 of the Streets and Highways Code. 8. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, February 18, 1999, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 9. The Board independently finds that this project is exempt from the California Environmental Quality Act (CECA) under CECA Guidelines Section 15061, since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications that would be required of the project. PASSED AND ADOPTED this 19th day of November, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel Page 6 of 9 EXHIBIT 2 RESOLUTION NO. 98- RESOLUTION APPROVING BOUNDARY MAP GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Grothman lane/Alhambra Way Area Contractual Assessment District No. 98-4" has been filed with the Secretary of the District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Grothman lane/Alhambra Way Area Contractual Assessment District No. 98-4, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. Page 7 of 9 This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 19th day of November, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel -,- Page 8 of 9 EXHIBIT 3 RESOLUTION NO. 98-_ RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS GROTH MAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On November 19, 1998, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit A, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the City of Martinez. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, the City of Martinez, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The City of Martinez will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the City of Martinez, through its City Council, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes Page 9 of 9 in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the City Clerk of the City of Martinez. PASSED AND ADOPTED this 19th day of November, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel AR Central Contra Costa Sanitary District BOARD OF DIRECTORS 1111:111111:11:111\::111111:,'\'\,1,::1:1:: BOARD MEETIN~~ember 19, 1998 Page 1 of 2 NO. 8. TREATMENT PLANT a. November 12, 1998 TYPE OF ACTION AUTHORIZE CHANGE ORDER DATE SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH KAWEAH CONSTRUCTION COMPANY, DISTRICT PROJECT NO. 6124, FAIRVIEW/MALTBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT SUBMITTED BY James L. Belcher, Senior Engineer INITIATING DEPTIDIV Plant Operations Department/Maintenance ISSUE: Board authorization is required for contract change orders that exceed $50,000. BACKGROUND: The Fairview/Maltby Pump Modifications and Fairview Header Replacement Project contract was awarded on September 3, 1998, to Kaweah Construction Company for a bid price of $135,915. This project synchronized the pumping capacities of these two downstream pumping stations with the recently upgraded Martinez Pumping Station. The project had been designed and bid on an accelerated schedule to reach construction completion prior to the beginning of this wet weather season. Staff had indicated that there might be additional work items that would be prudent to accomplish during the construction to complete the hardening of the pumping station. Four significant areas of additional improvements were identified. The pump discharge valves and check valves were replaced in lieu of repair or reconditioning, the size of the access manholes to the pump-around pipe connections for both force mains were increased for safer access, and new pump seals were required as a result of the manufacturer increasing the shaft size. Significant corrosion was found on the header connection piping at Fairview Pumping Station. This piping will be replaced. The above changes and improvements reflect a contract value increase of $82,000, as shown on Attachment A. Staff has directed the contractor to perform this work since the cost of each individual area of improvement is well below the $50,000 threshold change order limit. Change orders in excess of $50,000 require Board approval. Because the total aggregate cost of the additional work items is 60 percent of the bid price, staff is seeking Board concurrence at this time. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a change order for approximately $82,000 with Kaweah Construction. 5 :\Contracts\ 1998\6124\61 24.pp. wpd Page 2 ATTACHMENT A FAIRVlEW/MALTBY PUMP MODIFICATIONS AND FAIRVlEW DISCHARGE HEADER REPLACEMENT DISTRICT PROJECT 6124 Additional work items: 1. 2. 3. 4. Furnish six new check valves Furnish and install six discharge valves Furnish six new pump shaft seals Increase pump-around manhole access from 24-inch to 36-inch Replace corroded discharge piping $26,000 20,000 20,000 5. 6,000 10.000 Contract Change Order cost estimate $82,000 S:\Contracts\ 1998\6124\6124.pp.wpd 1- FAIR VIEW/MAL TBY PUMPING STA TIONS . Award Contract - September 3, 1998 · Fast Track Project To Beat Wet Weather · District Prepurchased Pumps · All Pumps Replaced · Fairview Header To Be Replaced · Additional Work Might Be Required S:\Administrative\KELL Y\ 1998\Fairview.OH.wpd FAIRVIEW/MALTBY PUMPING STATIONS ADDITIONAL CONTRACT ITEMS · New Check Valves vs. Rebuild Old Ones · New Discharge Isolation Valves · Pump-Around Access Manhole Size Increased · New Pump Seals vs. Rebuild Due To Increase In Shaft Size · Unanticipated Additional Work On Fairview Header S:\Administrative\KELL Y\ 1998\Fairview .OH. wpd FAIRVIEW/MAL TBY PUMPING STA TIONS ITEM PLANNED COST ACTUAL COST ($) ($) Pumps 135,000 135,000 Service Motors 8,000 8,000 Agreement 74,000 74,000 Construction 157,000 136,000 Contract Check Valves 25,000 26,000 Discharge Valves 0 20,000 Manholes 0 6,000 Pump Seals 10,000 20,000 Header 0 10,000 TOTAL 409,000 435,000 S:\Administrative\KELL Y\ 1998\Fairview.OH. wpd