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Home My WebLink AboutAGENDA BACKUP 09-03-98 ~ 'Lentral Contra Costa Sanitary District BOARD OF DIRECTORS ............................................................................................. ............................................................................................ ::::::I.!.~:.I.jIfI.:I.lI:::::::'!,:jt:,:I!I5~:::::::::::: BOARD MEETING OF ),:!]:.II,,:,:::::I::::~,.:'I:,:)!].IIIi.))? September 3, 1998 Page 1 of 2 NO. 3. CONSENT CALENDAR c DATE TYPE OF ACTION August 26, 1998 ACCEPT GRANT OF EASEMENT APPROVE AGREEMENT SUBJECT ACCEPT A GRANT OF EASEMENT FROM THE PLEASANT HILL RECREATION AND PARK DISTRICT AND APPROVE PURCHASE AGREEMENT FOR SANITARY SEWER AND RECYCLED WATERLINE PURPOSES IN CONNECTION WITH THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, DP 4985 SUBMITTED BY Ricardo Hernandez, Engineering Assistant INITIATING DEPTIDIV Engineering Dept./Capital Projects Division .ISS..U.E: Board must accept Grants of Easements to the District. BACKGROUND: This Grant of Easement is for a permanent sanitary sewer and recycled waterline easement through property owned by the Pleasant Hill Recreation and Park District at 237 Gregory Lane, Pleasant Hill (map attached). The easement is one of the last easements needed for construction of Phase 4 of the Pleasant Hill Relief Interceptor and Recycled Water Pipeline projects. An appraisal has been prepared by a licensed real estate appraiser contracted by the District to determine the value of the proposed easement. Based on sales of comparable land and on the impact of the proposed easement on the value of the existing Park District's property, the just compensation amount for the easement (including temporary construction easements) was determined to be $5,300. District staff has negotiated an agreement with the Park District for this amount. Funds for the purchase of right of way are included in the authorized Pleasant Hill Easement Acquisition Project, DP 4985. This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is required. RECOMMENDATION: Accept the Grant of Easement from the Pleasant Hill Recreation and Park District and approve a Purchase Agreement in the amount of $5,300. Authorize the President and Secretary of the Board to sign the Agreement, and authorize staff to record said Grant of Easement with the Contra Costa County Recorder. IR\C:: Wtl3 EF ENGINEER RH WEB H :\Design\PP\4985-acp. rh I , I I I I I I , I I I I I , I I I I I I I I I I ' I I ,'--- 38' CONTRA COSTA COUNTY I -I-i I ' , I , FLOOD CONTROL & WATER I I I I CONSERVATION DISTRICT . , I , SMITH I I I I EASEMENT (EXISTING) , I I I I I I , , I I I I I I I , I I I I I I , , I I I I I I PHR & PD I I , I I ! I I I I I I I I I I I I I I I I I I I I I I I I I \ I I I I I I \ \ I I I 1 \ \ I 1 20' tANITAR~ ~ SE~ER EAS~MENT (PRQ)POSED) \ N PROPOSED I \ , \ 1 STAGING I \ AREA \ \ I \ \ \ 0 30 \ I \ , , \ \ FEET I \ GREGORY LN ~ ..; ! ~ j i ~ Central Contra Costa Sanitary District PLEASANT HILL RELIEF INTERCEPTOR 237 GREGORY LANE PLEASANT HILL RECREATION & PARK DISTRICT ATTACHMENT A ~. Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 2 September 3, 1998 NO. 3. CONSENT CALENDAR d. BOARD MEETING OF August 26, 1998 TYPE OF ACTION ACCEPT EASEMENTS DATE SUBJECT ACCEPT GRANTS OF EASEMENTS FOR EXISTING SANITARY SEWERS SERVING THE COMMUNITY OF ROSSMOOR, DISTRICT PROJECT NO. 1001 SUBMITTED BY Jay S. McCoy, Division Manager INITIATING DEPT/DIV Engineering Dept./Environmental Services Division ISSUE: Board of Director's action is required to transfer existing sanitary sewers from the privately maintained Rossmoor system to the District's public sewer system. BACKGROUND: The agreement between Rossmoor and Central Contra Costa Sanitary District (CCCSD) provides for the improvement and transfer of portions of the Rossmoor sanitary sewer system to CCCSD. The agreement formalized a process by which sewers with diameters of 6 inches and greater would become publicly maintained. Prior to the finalization of the agreement, CCCSD had accepted approximately 39,000 feet of existing sanitary sewer pipelines. These sewers were located predominantly within the major streets traversing the Rossmoor development. Since the agreement was finalized in 1995, approximately 45,000 feet of additional sewers have been accepted. The easements encompassing the sewers which were improved in 1997 are now being brought to the Board for acceptance. This will increase the amount of sewers transferred to the District by approximately 18,000 feet. The parcel designations and grantors of the easements proposed for acceptance are: PARCEL GRANTOR 1 06 A thru U Golden Rain Foundation 75,87,92,93,94,95,97,103,105 First Walnut Creek Mutual 77,96,98,99,100,101,102 Second Walnut Creek Mutual 49,88,89,104 Third Walnut Creek Mutual 91 Walnut Creek Mutual Number 8 90 Walnut Creek Mutual Number 21 55 Walnut Creek Mutual Number 30 U :\PPr\Kast\Accept Easements. wpd 4/8/98 DATE Page 2 of 2 SUBJECT ACCEPT GRANTS OF EASEMENTS FOR EXISTING SANITARY SEWERS SERVING THE COMMUNITY OF ROSSMOOR, DISTRICT PROJECT NO. 1001 Once the easements are accepted by the Board of Directors, staff will record them. RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary of the District to accept Grants of Easements for District Project No. 1001, Parcels 49,55,75,77,87, 88,89,90,91,92,93,94,95,96,97,98,99,100,101,102, 103, 104, 105, and 106 A thru U, and authorize the Grants to be recorded. U:\PPr\Kast\Accept Easements. wpd 4/8/98 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ::tI5B'iS.I..ml....jmtl5~~A::I5'mEi:::::t::tr BOARD MEETING OF ::::;:Ft"'~- tlr XZlll::::::rnpsmr~IN::::::::::::::::: S b 3 1998 rt::~r~t~::::;:;:{t::;::::::~~::/\)~\}::::::;::::f:i~\:::rr/ft:::~t~~::::::/r\.:.:::::::::::.:;:~:::::.:~rrtr e pte m er , Page 1 of 2 NO. 3. CONSENT CALENDAR e DATE TYPE OF ACTION August 19, 1998 APPROVE QUITCLAIM SUBJECT QUITCLAIM A PORTION OF SEWER EASEMENT LOCATED WITHIN LOT 7 OF SUBDIVISION 5967 TO THE PRESENT PROPERTY OWNERS, JOB 3519, SAN RAMON AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTIDIV Engineering/Environmental Services ISSUED: Sunset Development Company, the developer of Bishop Ranch 3, has requested that the District quitclaim a portion of a sewer easement which was dedicated on the map of Subdivision 5967. BACKGROUND: A public sewer easement was dedicated at no cost to this District on June 23, 1981, with the filing of the map of Subdivision 5967. The easement was intended to serve property to the northeast of Lot 7 of Subdivision 5967. This northeasterly property is currently being served in another location. A portion of the subject easement will serve the new Bishop Ranch 3 development and will not be quitclaimed. The portion of the sewer easement which is no longer required may now be quitclaimed. The District's quitclaim processing fee has been paid by the developer. Staff has concluded that this project (the proposed quitclaim) is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guideline Section 18.6 since it involves a minor alteration in land-use limitations. Approval of this quitclaim will establish the Board of Directors independent finding that this project is exempt from CEOA. RECOMMENDATION: Approve Quitclaim Deed to Sunset Development Company, Job 3519; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed; and authorize the Quitclaim Deed to be recorded. <l JI# INITIATING DEPARTMENTIDI ION DH JSM U:\PPr\Kast\Quitclaim3519 .dh. wpd 4/8/98 Page 2 of 2 }....ABANDON SEWER MAIN ~ ~ .. s ..,.....~.;. . i: :..' _:,: .......Il / .~~ ,,' '. \ ....,." . \ V BLDG. FF BLDG.GG :\~ ,,0 t :\1 ,,0 (:) ... N ro1 ';,0; ~. C:J~ J. . CAMINO RAMON QUITCLAIM SEWER EASEMENT JOB 3519 SAN RAMON AREA ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 6 September 3, 1998 NO. 3. CONSENT CALENDAR f. BOARD MEETING OF DATE TYPE OF ACTION August 11, 1 998 INITIATE ANNEXATION D.A. 145 SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX TEN SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 145 SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT/DIV Engineering/Environmental Services ISSUE: The District has received petitions for annexation for ten parcels, as shown on the attached tabulation and maps. It is appropriate to initiate formal annexation proceedings with the Local Agency Formation Commission (LAFCO). BACKGROUND: LAFCO has requested that the District submit no more than ten separate areas under anyone proceeding to avoid overloading LAFCO's schedule. The subject areas are generally located in Alamo, Lafayette, Orinda and Walnut Creek. LAFCO has indicated that it may add adjoining unannexed parcels to the separate areas we submit to eliminate islands or straighten boundary lines. The District will have to hold a public hearing to consider annexation of any parcel added by LAFCO. RECOMMENDATION: Adopt a Resolution of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexation 145. INITIATING DEPARTMENT/DIVISION ~( 11# DH JSM U:\PPr\Kast\Annex DA 145 .dh. wpd 4/8/98 DISTRICT ANNEXATION NO. 145 TABULATION OF PARCELS P.A. NO. & OWNER ADDRESS, DATE BOARD AUTHORIZED AREA PARCEL NO. & ACREAGE FOR ANNEXATION AND REMARKS 1 97-10 George and Lehua Millken October 2, 1997 - Septic System Orinda 33 Camino Del Diablo Conversion (69C4) Orinda, CA 94563 264-101-007 (0.27 Ac.) Jay and Linda Steuer 41 Camino Del Diablo Orinda, CA 94563 264-101-006 (0.29 Ac.) 2 94-5 Ronald W. Wolff July 21, 1994 - Septic System 95-12 16 Las Piedras Conversion Orinda Orinda, CA 94563 (10A6) 265-151-004 (0.54 Ac.) Stanley and Stephanie July 20, 1995 - Septic System Casper Conversion 9 Las Piedras Orinda, CA 94563 265-152-004 (0.6 Ac.) 3 95-7 Janice and Steven Caziarc May 18, 1995 - Septic System 95-9 67 Alta Vista Drive Conversion Orinda Orinda, CA 94563 (69 C5) 265-110-003 (2.72 Ac.) Michael and Lee Callaham June 1, 1995 - Septic System 62 Alta Vista Drive Conversion Orinda, CA 94563 265-100-022 (0.69 Ac.) 4 94-8 Geoffrey and Myra Becker August 18, 1994 - One single Lafayette 3440 Mt. Springs Road family home (46-B3) Lafayette, CA 94549 167-100-001 (2.02 Ac.) 5 98-4 H.M. McManus Monroe March 19, 1998 - Negative Walnut Trust Declaration by Contra Costa County Creek 620 North Gate Road (5007) Walnut Creek, CA 94598 138-050-001 thru -004 (10.0 Ac.) U:\PPr\Kast\ANNEX145.LW.wpd P.A. NO. & OWNER ADDRESS, DATE BOARD AUTHORIZED AREA PARCEL NO. & ACREAGE FOR ANNEXATION AND REMARKS 6 95-15 G.A. and S.A. Neighbors September 21, 1995 - Septic Alamo 20 Mt. Rushmore Place System Conversion (7701) Clayton, CA 94517 187-120-022 (0.20 Ac.) Michael and Linda Bottero Previously Connected 1460 Arbor Lane Alamo, CA 94507 187-120-044 (0.6 Ac.) 7 94-6 Stephen and Patricia July 21, 1994 - Septic System Alamo Okawa Conversion (7702) 1498 Entrada Verde Alamo, CA 94507 192-020-037 (0.65 Ac.) 8 94-2 Gregory and Susan Putvin April 21, 1994 - Septic System Alamo 42 Barbee Lane Conversion (77E5) Alamo, CA 94507 198-120-006 (0.5 Ac.) 9 95-2 Chi Hwan Oh January 17, 1995 - Septic System Alamo 162 Hemme Avenue Conversion (77E5) Alamo, CA 94507 198-120-012 (0.55 Ac.) 10 96-4 Presbytery of San June 6, 1996 - Septic System 97-3 Francisco Conversion Alamo 2024 Durant A venue (78E6) Berkeley, CA 94504 198-100-003 (5.70 Ac.) April 17, 1997 - Septic System Motta Trust Conversion 172 La Sonoma Way Alamo, CA 94507 198-111-030 (0.66 Ac.) U:\PPr\Kast\ANNEX145.LW.wpd ____...._.____.__.___.___.v.".__....... ._________.._._,._._______".,_."_....__.._.__._~,..."'_____.. '_n_n__.._._......._.m____.._._m___.___._____.__...._...._.,.,..__._...._ ,,_<,___.__,___.~__".M__'_ 1))--'\.;:',___ -~ ..~ \ ! J \ < C.C.C.S.D. ANNnATtONNO. 145 , , ') ) ", " 1 !~~~-_l~(I(~! \ \ \ ! .... \ ":) , , _--_'"\/<:;---C)_ _/A:,----'-'- < ,- '-- \ C: ~ ~2.-:-'z'--:-,~'-'- ~:-;':~ ., .:...../ ~"'.... ' ~~_. ~\.\ ;~.~~~~:'", -". ,,-;.: <.. ~ _ Page 5 of 6 -'."-.. ,I 111 11 i , I-~'" I { (\.../<---\, ) ? -i . ~ ,.J ~ /~ ~_~~I 1 ., " /-,1--, '. r) ~.. \ ( ) \ \ ( I \ \ <L /j.../' .Y" /0 \ \ r ..-,-. ,,/ " ( .~.-..._. I / / /'f' , ~"; - , 'f_,' J{ < ' \ r;.C.C.S.D. ANNE:--ATfON NO. 145 '<< ~~~ of 6 I 1... ~ -- ~ ~j \ " v~~t: ~, ) / '\ . ~pring I .... / ~ - / ,~., --_u____ , ~ I .~....... _ <) ~ ,: ! '< -,,>' ( , ,,, -~ ~~~~e~ ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 8 :::::j:::i$.:.~'I:'''I':.ei:::::::::~:~:::::~::::::::::~:::,:::.:::::. BOARD MEETING OF ~rrm~.IH~::::~~~~'~~~~;::::.!~lrr\mfrffmrrm September 3, 1998 NO 3. CONSENT CALENDAR g. DATE TYPE OF ACTION August 24, 1998 ADOPT RESOLUTIONS SUBJECT ADOPT RESOLUTIONS TO PROCEED WITH THE FORMATION OF A DEMONSTRATION PROJECT NAMED CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 SUBMITTED BY Dennis Hall, Associate En ineer .IS.S..Uf: Board action is required to adopt resolutions to proceed with the formation of a demonstration project named Charles Hill Circle Contractual Assessment District No. 98-2 (C.A.D. No. 98-2). BACKGROUND: On August 6, 1998, the Board of Directors adopted a resolution directing the preparation of a report for a demonstration project known as Charles Hill Circle C.A.D. No. 98-2. Since that Board meeting, two additional properties have been added to the District boundaries. The boundary map has been modified to reflect this change. The C.A.D. now includes 18 properties, with 12 project participants. Attachment 1 shows the amended C.A.D. boundaries. An amended Resolution of Intention, previously adopted at the August 6, 1998 meeting, must be adopted to reflect these changes. Therefore, three additional actions by the Board are appropriate at this time: 1) adopt revised Resolution of Intention 2) approve the boundary of the assessment district and 3) request the consent of the City of Orinda to the District conducting proceedings for Charles Hill Circle C.A.D. No. 98-2. Separate resolutions by the Board are required for these actions. RECOMMENDATION: Adopt resolutions that 1) modify Resolution 98-083, a resolution of intention to undertake a demonstration project designating Charles Hill Circle as Contractual Assessment District No. 98-2 2) approve the boundary of the assessment district and 3) request consent from the City of Orinda for the District to conduct proceedings for Charles Hill Circle C.A.D. No. 98-2. fJ.f/( DH /11/ A R1CHIEF ENGINEER 6-- INITIATING DEPARTMENTIDIV1S10N ONS JSM ROGER J. DOLAN U:\Plan Review\Hall\CHiIlCAD\AdoptRes 9-3-98.ppr.wpd . .A.O BOUNDAR ,- CHATTERTEE COYNE COOK · V ~ 260-0"0-006 N COOK . , 0 250 500 COOK . V FEET 260-0"0-00" OIERKAS . JACOBS LEGEND 18 PROPERTIES 12 PARTICIPANTS (1.. PARCELS) .. NON-PARTICIPANTS -.-.. PROPOSED SEWER 8 EXISTING SEWER C.A.D BOUNDARY RO . PARTICIPANTS V VACANT PARCELS Central Contra Costa Sanitary District ... ... $2 co en 2! 'S~ ~~ PROPOSED BOUNDARY OF CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT No. 98-2 ATTACHMENT 1 Page 3 of 8 RESOLUTION NO. 98-_ MODIFY RESOLUTION 98-083, A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING CHARLES HILL CIRCLE AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems; WHEREAS a demonstration project designed to facilitate the elimination of failing septic tanks is presently being considered; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1 . This Board intends to order the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 2,050 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Charles Hill Circle and Hartford Road in Orinda, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Charles Hills Circle Contractual Assessment District No. 98-2." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, the City of Orinda, and this District now in use in the performance of a public function. 4. This District will finance the improvements from the Sewer Construction Fund. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by the District. U :\Plan Review\Hall\CHiIlCAD\Res-lntent. wpd Page 4 of 8 5. The procedure for the collection of assessments will be the placement of assessments on participating owner's property tax bills. The first assessments will be placed on owner's property tax bills in fiscal year 1999 - 00. 6. This Board appoints Curtis Swanson, Principal Engineer, as Engineer of Work for this project, and directs the preparation of the report required by Section 5989.22 of the Streets and Highways Code. 7. The amount of any surplus remaining in the improvement fund after completion of the improvement and payment of all claims shall be distributed in accordance with the provisions of Section 10427 of the Streets and Highways Code. 8. A public hearing shall be held on this matter at which interested persons may object or inquire about the proposed program, or any of its particulars, at 2 p.m. on or about Thursday, November 5, 1998, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 9. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Statute, Section 21080.21, since it involves construction of a pipeline less than a mile in length in a public right of way. PASSED AND ADOPTED this day of September 3, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U :\Plan Review\Hall\CHiIlCAD\Res-lntent. wpd Page 5 of 8 RESOLUTION NO. 98- RESOLUTION APPROVING BOUNDARY MAP CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Charles Hill Circle Contractual Assessment District No. 98-2" has been filed with the Secretary of the District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Charles Hill Circle Contractual Assessment District No. 98-2, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the City of Orinda, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. U:\Plan Review\Hall\CHiIlCAD\AdoptRes 9-3-98.ppr.wpd Page 6 of 8 Resolution No. 98-_ Page 2 This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U:\Plan Review\Hall\CHiIICAD\AdoptRes 9-3-98.ppr.wpd Page 7 of 8 RESOLUTION NO. 98-_ RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On September 3, 1998, the Board adopted an amended Resolution of Intention, a copy of which is attached hereto, marked Exhibit A, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the J:porated territory of the City of Orinda in Contra Costa County. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, the City of Orinda, and the CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The area of the City of Orinda which lies within the proposed Assessment District will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the City of Orinda, through its City Council, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements U :\Plan Review\Hall\CHiIlCAD\AdoptRes 9-3-98 .ppr. wpd Page 8 of 8 Resolution 98-_ Page 2 to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the City Clerk of the City of Orinda. PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa County Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U:\Plan Review\Hall\CHiIlCAD\AdoptRes 9-3-98.ppr.wpd ~ l,entral Contra Costa Sanitary District BOARD OF DIRECTORS ::::::11111111:::::'11111::::: BOARD MEET~G OF b 3 998 :':'\}}'\::,~".(,~~,/~::/,::;:,+:,,\'(,,))L}\} eptem er , 1 Page 1 of 3 NO. 3. CONSENT CALENDAR h. DATE TYPE OF ACTION August 26, 1998 ADOPT APPROPRIATIONS LIMITS SUBJECT ADOPT A RESOLUTION ESTABLISHING THE 1998-1999 APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII 8 OF THE CALIFORNIA CONSTITUTION SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPTIDIV Administrative/Finance & Accounting ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in accordance with Article XIII 8 of the California Constitution. BACKGROUND: On August 6, 1998, the Board of Directors authorized posting a public notice of the availability of documentation in support of the District's appropriations limit. As statutorily required, the public notice was made at least 15 days prior to the September 3, 1998 Board Meeting at which the adoption of the appropriations limit is recommended. The appropriations limit is increased annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the percentage change in the local assessment roll from the preceding year due to local nonresidential construction. The Board must select between the per capita personal income, or the change in the local assessment roll due to local nonresidential construction, by a recorded vote. Last year the Board selected the change in the local assessment roll, which was the larger of the two percentages, for the calculation of the 1997-1998 appropriations limit. This approach allowed for a larger limit on the District's proceeds of taxes. The County Assessor has determined the nonresidential construction index for 1998-1999 to be 9.3 percent. The California per capita personal income percentage change is 4.15. The change in the local assessment roll of 9.3 percent is being used in the calculation of the 1998-1999 appropriations limit, to allow for a larger limit on the District's proceeds of taxes. The computation of the 1998-1 999 appropriations limit by application of the California per capita personal income and population percentage change factors to the 1986-1987 appropriations limit adjusted from that year forward to 1990-1991, and the nonresidential construction index for 1991-1992 through 1998-1 999, INITIATING DEPARTMENTIDIVlSlON S :\ADMIN\POSP APER\APPR OP .PP DATE August 26, 1998 Page 2 of 3 SUBJECT ADOPT A RESOLUTION ESTABLISHING THE 1997-1998 APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION was provided at the August 6, 1998 Board Meeting. The Sewer Construction Fund (Capital Fund) appropriations limit so computed is $35,233,435 for the 1998-1999 fiscal year. The District's proceeds of taxes are budgeted to be $5,700,000 for the 1998-1999 fiscal year. Interest on these tax proceeds are estimated to be $181,000. Therefore, total tax proceeds plus interest is $5,881,000 which is well within the appropriations limit set for the 1998-1999 fiscal year. RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund appropriations limit in the amount of $35,233,435 for the 1998-1999 fiscal year, in accordance with Article XIII B of the California Constitution; select the change in the local assessment roll due to local nonresidential construction, for use in computing the appropriations limit. S :\ADMIN\POSP APER\APPROP .PP Page 3 of 3 RESOLUTION NO. 98- A RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1998-1999 WHEREAS, the Central Contra Costa Sanitary District is required under Article XIII B of the State of California Constitution to establish and adopt an Appropriations Limit for each fiscal year; and WHEREAS, the District has determined the Appropriations Limit of its Sewer Construction Fund (Capital Fund) for fiscal year 1998-1999 to be $35,233,435; and WHEREAS, the selection of the alternative growth factor between the per capita personal income or the change in the local assessment roll due to local nonresidential construction must be made by recorded vote; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Central Contra Costa Sanitary District does hereby adopt the Appropriations Limit for said Fund in the amount of $35,233,435 for the fiscal year ending June 30, 1999, based upon the selection of the change in the local assessment roll due to local nonresidential construction. PASSED AND ADOPTED this 3rd day of September 1998, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District COUNTERSIGNED: County of Contra Costa, State of California Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel 5 :\ADMIN\POSP APER\APPROP .PP ~, Central Contra Costa Sanitary District BOARD OF DIRECTORS iiiii.I.lllil.I::::::~~~::::::':::~~:'::: ~M5~;ember 3, 1998 Page 1 of 2 NO. 3. CONSENT CALENDAR i DATE August 14, 1998 1YPE OF ACTION ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPlETION SUBJECT ACCEPT CONTRACT WORK FOR TREATMENT PlANT ROOF REPlACEMENT, PHASE II PROJECT (DP 6120), AND AUTHORIZE FlUNG THE NOTICE OF COMPlETION SUIIMlTTED BY James L. Belcher, Senior Engineer N11AlWG DEPTA:lIV Plant Operations Department/Maintenance ISSUE: Construction has been completed on the Treatment Plant Roof Replacement, Phase II Project (DP 6120). The work is now ready for acceptance. BACKGROUND: This Project replaced the roofs over the Machine Shop and the Pump and Blower Building. These treatment plant structures were built in the mid-1970's. The 2~year roof life had expired and replacement or rehabilitation was prudent to prevent damage and reduce maintenance costs. Additional information can be found in the Fiscal Year 1998-99 Capital Improvement Budget (CIB) on pages TP 88-89. The Board of Directors authorized the award of a construction contract for this work in the amount of $145,610 to Sparks Roofing Company on June 9, 1998. The contractor was issued a Notice to Proceed, on July 6, 1998, with a requi'ed contract completion date of August 19, 1998. The District took beneficial use on July 31, 1998, with all work being completed on August 7, 1998. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $192,000. An accounting of this project will be provided to the Board of Directors at closeout. RECOMMENDATION: Accept contract work for construction of the Treatment Plant Roof Replacement, Phase II Project (DP 6120), and authorize filing the Notice of Completion. JMK /~iL 4/8/98 o o N ;;; /' o N ;;; ;' Central Contra Costa Sanitary District MAIN GATE c '" "0 o or> .... I II II II II II II II o II II II II II II II II II (,7 II II ;I ;I II II II / I , ! / ;I I! TREATMENT PLANT ROOF REPLACEMENT, PHASE II DISTRICT PROJECT 6120 PROJECT LOCATION ATTACHMENT (X) 0> S!' >- <( -..:::: ::E ~~ EN 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS !!II::.I~I~lllllill.~I:II:! BOARD MEETI~~~tember 3, 1998 Page 1 of 3 NO. 3. CONSENT CALENDAR j. DATE TYPE OF ACTION August 1 7, 1998 ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION SUBJECT ACCEPT CONTRACT WORK FOR THE PDC ENVIRONMENTAL CONTROL PROJECT, DISTRICT PROJECT 7100A, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION SUBMITTED BY Munawar Husain, Associate Engineer INITIAllNG DEPTIDIV Engineering Department/Capital Projects Division ISSUE: Construction has been completed on the PDC Environmental Control Project, District Project 7100A, and the work is now ready for acceptance. BACKGROUND: The District started operating the ultraviolet (UV) disinfection facilities in March 1997. The major electrical and electronic components of the UV disinfection system are housed inside eighteen (18) power distribution cabinets (PDCs), which were ventilated with ambient air for cooling. During the spring and summer of 1997, heat buildup (due to electrical equipment and solar radiation) inside the PDCs raised concerns regarding long-term life of the PDC components and reliable disinfection during summer. The PDCs had air intakes with coarse air screens, which routinely collected dust and insects and required frequent cleaning. Dust accumulation and moisture condensation inside the PDCs also created maintenance problems. Under this project, an air handling unit, a refrigeration unit, and ducts were installed to supply clean and controlled air (cool air in the summer and warm air in the winter) to the PDCs. This project allowed an acceptable temperature range to be maintained in the PDCs at all times, increasing the reliability and long- term life of electrical and electronic components. See Attachment 1 for the location of the work completed under this project. The construction contract was authorized to be awarded to Monterey Mechanical Company of Oakland, California on February 5, 1998. The original contract completion date was August 12, 1998. The contract work was completed ahead of schedule. An incentive was provided in the contract for the contractor to complete early. Operation of sensitive electrical equipment in a controlled environment during hot weather required the project facilities to be on-line before summer. By completing project work six days early, the contractor was able to earn $3,000 as early completion bonus. MH Wi) INITIA llNG DEPARTMENTIDIVISION RSK WEB L:\Position Papers\HUSAIN\71 OOaccept.wpd 4/8/98 DATE August 17, 1998 Page 2 of 3 SUBJECT ACCEPT CONTRACT WORK FOR THE PDC ENVIRONMENTAL CONTROL PROJECT, DISTRICT PROJECT 7100A, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION It is appropriate to accept the contract work at this time. The total authorized construction budget for this project is $550,000. An accounting of project costs will be provided to the Board at the time of project close out. RECOMMENDATION: Accept the contract work for the PDC Environmental Control Project, District Project 7100A, and authorize the filing of the Notice of Completion. L:\Position Papers\HUSAIN\71 OOaccept.wpd 4/8/98 ~ N , o 500 I I FEET Page 3 of 3 MAIN GATE .z ~r: ~l '1-:">' o Central Contra Costa Sanitary District ATTACHMENT PDC ENVIRONMENTAL CONTROL PROJECT DISTRICT PROJECT 7100A PROJECT LOCATION 1 ~ Central Contra Costa Sanitary District ~ BOARD OF DIRECTORS Page 1 of 13 .111'1:11.111:11:.:...1.1:11 BOARD MEETING OF . ::.:..::.:.:.:...... ... ...................:::.:.::::::::::::.:.::.:,:,::.,.::::::,\.,.,:,:,:,.,.,.,:..::::,\.,.,.,.,.,.,:,.,.,:,:,::.,.;:::.:. S epte m ber 3, 1 998 NO. 4. HEARINGS a. DATE TYPE OF ACTION August 26, 1998 CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS; AUTHORIZE AGREEMENT SUBJECT CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ALHAMBRA WAY PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1, DISTRICT PROJECT NO. 5299 SUBMITTED BY Russell B. Leavitt, Management Analyst INITIATING DEPT/DIV Engineering/Environmental Services ISSUE: A public hearing must be conducted to consider objections and inquiries regarding the proposed assessment, the Resolution of Intention, the Engineer's Report, and any other comments from the public, including the affected parcel owners, relating to the proposed Alhambra Way Contractual Assessment District No. 98-1 (C.A.D. No. 98-1). BACKGROUND: A group of ten parcel owners on Alhambra Way in Martinez have requested that the District form an assessment district for the purpose of financing and constructing a public sewer system that will benefit their properties. The proposed sewer includes approximately 588 linear feet of 8-inch sewer main and two manholes that will serve the proponents' ten existing properties, all of which have existing homes presently relying on septic tanks. A map showing the proposed boundary and the proposed sewer location is attached as Exhibit A. On April 12, 1998, the Board of Directors adopted a resolution directing the preparation of a report for a demonstration project known as Alhambra Way C.A.D. No. 98-1. A report has been prepared, and assessments have been estimated. (The Engineer's Report is being provided to the Board under separate cover.) On July 16, 1998, the Board of Directors set a public hearing for September 3, 1998. Since assessments are proposed to be levied on properties, the procedural requirements of Proposition 218 do apply. Compliance with these requirements has been included in the documents and actions proposed for Board consideration. In order to continue the process for Alhambra Way C.A.D. No. 98-1 the following actions are necessary: 1. Conduct a public hearing to: a. announce the tabulation of ballots submitted by owners of each affected parcel indicating approval or opposition to the proposed assessment. T:\TPPLANNI\LEA VITT\ALHAMBRA\CONDHRNGWPD 9/16/96 . --_._----~-_._-_...------_.._._._..._,...._~--_._._--_._"---.-.,.-., -. - .....-.,..--....----------------.----.---------.-----.--..- ".--,-...-...------.-.--.-.----.-.-.- 111::111:1::::1111:1:1:1:1:1:::::::1111:1::::::::::::\ DATE August 26,1998 I Page 2 of 1 3 SUBJECT CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ALHAMBRA WAY PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1, DISTRICT PROJECT NO. 5299 b. consider public testimony on the Resolution of Intention and the Engineer's Report. 2. If, at the close of the hearing, the Board finds that protests and ballot opposition are insufficient, the following resolutions may be considered and adopted: a. Resolution overruling protests of improvement (Exhibit B) b. Resolution confirming compliance with California Constitution, Article XIIID, Section 4 (Exhibit C). c. Resolution approving the Engineer's Report, assessments, and ordering improvement (Exhibit D). An agreement between the owners and the District is needed to establish the rights and obligations of both parties. District Counsel has prepared such an agreement in which the owners agree to: . assessments being placed on their property tax bills; . pay the assessments; . accept total responsibility for the design and construction of the sanitary sewer extension; . require the contractor who is selected by the owners to maintain certain insurance coverage; . accept total responsibility for the costs associated with the sanitary sewer extension, including interest for District financing; and . have the sanitary sewer extension constructed in accordance with District standards. The District will: . finance the costs of the sanitary sewer extension; . accept the work of the contractor, provided the work is done in accordance with District standards; . place assessments on owners' tax bills; ---------,~..._--_.~--",.~--_."---_.._--'---_._..._----.-.---.---....--.--..-.---.-.-------.,.----""-.-..-.-- 11111111111111111:111::I:jllllll:II:IIIII:111111:111:111::111\ DATE August 26, 1998 I Page 3 of 1 3 SUBJECT CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ALHAMBRA WAY PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1, DISTRICT PROJECT NO. 5299 . record as liens on the participants' properties the obligation of each participant to pay assessments; and . be reimbursed in full by receiving payments, including interest, for the total amount financed from owners over a ten-year period. The agreement has been executed by all ten affected parcel owners. It is appropriate, therefore, to authorize the General Manager-Chief Engineer to execute the agreement on behalf of the District. A summary of project costs is shown in Exhibit E. The estimated total project cost is $93,815. Funding for this C.A.D. is included in the 1998-99 Capital Improvement Budget (CIB) on page CS-69. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). Approval of the Engineer's Report will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: If a majority protest is not filed and if less than a majority of returned ballots from affected parcel owners oppose the assessment, staff recommends that the Board of Directors take the following actions: . Conduct public hearing. . Adopt a resolution overruling protests. . Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4. . Adopt a resolution approving the Engineer's Report, assessments, and ordering improvement. . Authorize the General Manager-Chief Engineer to execute an agreement with the Alhambra Way parcel owners. .- ~~~~ ~\...0~ ~ z --....-... ASSESSMENT DISTRICT BOUNDARY o 100 r----_- FEET 200 ...... '!' ;!: Central Contra Costa Sanitary District PLAN OF IMPROVEMENT ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT C.A.D. No. 98-1 EXHIBIT DO en S!! '8~ ., . e:t A EXHIBIT B RESOLUTION NO. RESOLUTION OVERRULING PROTESTS DEMONSTRATION PROJECT ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 The Board of Directors of the Central Contra Costa Sanitary District resolves: On September 3, 1998, the Board of Directors held a public hearing on the Resolution of Intention and the Engineer's Report on the proposed improvement in Alhambra Way Contractual Assessment District No. 98-1. At or before the time set for hearing, certain interested persons made or may have made protests or objections to the proposed improvement, the extent of the Contractual Assessment District, or the proposed assessment. The Board hereby overrules each of these protests, written or oral. The Board finds that the protest against the proposed improvement (including all written protests not withdrawn in writing before the conclusion of the protest hearing) is made by the owners of less than one half of the area of the land to be assessed for the improvement. T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc ___,~_.__._"__.___"~__..,________________...____._v___.._.___________._..__.__._____________0" PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc EXHIBIT C RESOLUTION NO. RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4 DEMONSTRATION PROJECT ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 The Board of Directors of the Central Contra Costa Sanitary District resolves: 1. The Board set 2 p.m. on September 3, 1998, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a public hearing pursuant to California Constitution, Article XIIID, Section 4. 2. Pursuant to Article XIIID of the California Constitution, as amended by Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the proposed assessment was provided to all owners of affected parcels within the District, which notice contained a ballot whereby each owner could indicate support or opposition to the proposed assessment. 3. At the time and place for which notice was given, the Board of Directors conducted public hearing, pursuant to California Constitution, Article XIIID, Section 4, and gave every person present an opportunity to comment on and object to the amount of the proposed assessment. T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc ---_._---_._--,-_._._,--"._--~-----------_._~----_._--._-~._-----------~,_.__._- 4. The Board finds that less than a majority of parcel owners who returned ballots, weighted by financial obligation, opposed the proposed assessment. PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc EXHIBIT D RESOLUTION NO. RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT DEMONSTRATION PROJECT ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to ordering the improvement in the Demonstration Project - Alhambra Way Contractual Assessment District No. 98-1, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1 . The Board adopted a map showing the boundaries of the land benefitted by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Maps of Assessment and Community Facilities Districts. 2. The Board adopted its Resolution of Intention to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Principal Engineer, as the Engineer of Work for the Assessment District, to prepare the report required by Section 5989.22 of the Streets and Highways Code. T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG.doc The improvement is generally described as follows: Construction and installation of approximately 588 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Alhambra Way in Martinez, California. 3. The Board called a hearing of protests on the Alhambra Way Contractual Assessment District No. 98-1. Notice of the hearing was given by publication, by street posting, and by mailing to affected parcel owners, all according to the Municipal Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with the Secretary of the District. 4. At the time and place for which notice was given, the Board of Directors conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways Code, which included a summary of the Engineer's Report and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program improvement and the extent of the Assessment District. 5. The Board further finds that written protests against the proposed improvement have not been made by owners representing more than one half of the area of the land to be assessed for the improvement. 6. The documents and events described in paragraphs 1 to 4, inclusive, are stated here in tabular form, with their dates and, where appropriate, their numbers. All documents are now on file with the District except as otherwise noted. T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc ... --_._--"~-----------------_.._--------~-~-~-_._-_....--_._"....__.,-^...__._-~._-_.__...._--"._^'--_..+ ,....-....,.--..,. Document or Event Date 04/02/98 06/1 8/98 06/22/98 07/30/98 08/07/98 08/13/98 Number or Action a. Resolution of Intention b. Resolution Approving Boundary Map c. Boundary Map Filed with County Recorder d. Certificate of Mailing Notice of Improvement e. Certificate of Posting Notice of Improvement f. Affidavit of Publication of Notice of Improvement 98-035 98-066 Filed Dated Dated Dated 7. The Board approves the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report. 8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the agreement between the owners and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. The Board hereby confirms and levies each individual assessment as stated in the Engineer's Report. 9. This Board orders the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. According to Section 10603 of the Streets and Highways Code, the Board designates the District Controller to collect and receive payment of the assessments. 11 . The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG.doc SUMMARY OF PROJECT COSTS Construction Construction Contingency Engineering District Services TOTAL T:\ TPPLANNI\LEA VITT\ALHAMBRA \/CONDHRNG .doc $67,400 10,110 11,800 4,505 $93,815 EXHIBIT E ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS 1:i:i:i:::i:i:IIII'IIIIII::::::IIIII1:::::1:::1:1:1::: ~:'Pt~E~~~~ 3, 1998 ~r~jj11jjj~::::jj~jjjj}::::::::::f:::::::::::~~::::t:::::l~~~:;::~j:::::::::fj:::::j~~:::/t~~::::~r1~~;:::~~t~::;:::::~j;j~j~j~:::::::::::::::::~j~:~~::::;;~j;tt~\ Page 1 of 9 NO. 4. HEARINGS b. DATE August 24, 1998 TYPE OF ACTlON CONDUCT HEARING; ADOPT ORDINANCE SUBJECT CONDUCT THE CONTINUED PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND THE DISTRICT CODE ADDING SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, AND ESTABLISHING REIMBURSEMENT FEES APPLICABLE TO PROPERTY WHICH MAY BE SERVED BY THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWERS SUBMITTED BY Jarred Miyamoto-Mills, Principal Engineer INITlATlNG DEPTIDIV Engineering/Environmental Services ISSUE: When reimbursement fees are proposed for an area which may be served by a "special facility," the District Code requires that a public hearing be held prior to the Board of Directors' consideration of the fees for adoption. BACKGROUND: The Dougherty Valley Tunnel and Trunk Sewers are "special facilities," as defined in the District Code. The Dougherty Valley developers will be the installers of these facilities. To fairly and equitably distribute the costs for these facilities, the Code provides for the installers to be reimbursed for the proportion of costs allocable to other properties which may also be served by the tunnel and trunk sewers. Staff has drafted a proposed Ordinance (Attachment 1) to establish reimbursement fees for property which may be served by the Dougherty Valley Tunnel and Trunk Sewers. Exhibit A of Attachment 1 shows the property which may be served by the tunnel and trunk sewers. A separate agreement between the District, Shapell Industries of Northern California, and Windemere Ranch Partners has established a cost sharing arrangement for the Shapell, Windemere, West Branch and Wendt Ranch areas. The proposed reimbursement fees will be collected from property owners in the Lawrence Road and "Intervening Properties" areas if and when they connect their property to the sewer system. The fees will be held in separate accounts, and disbursed to the installers of the tunnel and trunk sewer facilities, after completion and acceptance by the District. The proposed reimbursement fees include three components which total $2,500 per Residential Unit Equivalent (RUE): 1) $1,400 per RUE for the Dougherty Tunnel and Trunk Sewer (DP 5902), the facility which will transport wastewater through the hills to the San Ramon Pumping Station; 2) $400 per RUE for the Windemere Trunk Sewer (DP 5330), which will be installed in the new Bollinger Canyon Road Extension through the Windemere development and connect to the eastern end of the tunnel; and 3) $700 per RUE for the Lawrence Road Trunk Sewer Extension (DP 5331), which will convey wastewater from the southern end of Lawrence Road to the Windemere Trunk Sewer. The INITlATlNG DEPARTMENTIDI\I1S10N r ;//4 JM2 JSM U :\PPR\OVREIMBCONT. WPO 4/8/98 ._______.._.~._~._.>~__._____>.._......__.__,._._._.____.___.,...__..___~_,____.__ __._____A_____ DATE August 24, 1998 Page 2 of 9 SUBJECT CONDUCT THE CONTINUED PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND THE DISTRICT CODE ADDING SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, AND ESTABLISHING REIMBURSEMENT FEES APPLICABLE TO PROPERTY WHICH MAY BE SERVED BY THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWERS calculation of these fees is summarized in Exhibit B of Attachment 1. These fees would be charged in addition to Facilities Capacity and Pumped Zone Fees (now $2,920), and other District charges, such as those for plan review, permits, inspection, and sewer service. Reimbursement fees may be annually adjusted by the District to account for the increase or decrease in the value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections which may be served by the facilities. However, once a particular property has connected to the public sewer, and the fees have been paid, the District will not collect any additional reimbursement fees for that property, nor refund any excess reimbursement fees which might otherwise be occasioned by these adjustments. A public hearing to receive comments from interested individuals regarding the proposed reimbursement fees was originally scheduled for the regular meeting of the Board on August 6, 1998. At that meeting, the Board continued the public hearing to the September 3, 1998 regular meeting. Appropriate notices have been posted, and published in the Contra Costa Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by the District Code. RECOMMENDATION: Conduct the continued public hearing to receive comments on the proposed Ordinance to amend the District Code adding Section 6.20.300 Schedule Reimbursement Fees, and establishing reimbursement fees applicable to property which may be served by the Dougherty Valley Tunnel and Trunk Sewers. Adopt the Ordinance. U:\PPR\DVREIMBCONT .WPD 4/8/98 Page 3 of 9 Attachment 1 ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO AMEND THE DISTRICT CODE ADDING SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, AND ESTABLISHING REIMBURSEMENT FEES APPLICABLE TO PROPERTY WHICH MAY BE SERVED BY THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWERS WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to installers of special facilities from fees charged property owners when they apply to connect their property to the public sewer system upstream of the special facilities; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts, and the determination and collection of reimbursement fees prior to the construction of special facilities when properties receive interim service through temporary pumping stations; and WHEREAS, the Dougherty Tunnel and Trunk Sewer (District Project No. 5902), Windemere Trunk Sewer (District Project No. 5330), and the Lawrence Road Trunk Sewer Extension (District Project No. 5331), collectively called the Dougherty Valley Tunnel and Trunk Sewers, as shown on Exhibit A of this Ordinance, incorporated in full herein by reference, are special facilities as defined in District Code Chapter 6.20; and WHEREAS, the Dougherty Valley Tunnel and Trunk Sewers are designated in the "Specific Facilities Plan for Wastewater Utility Service to Dougherty Valley and Tributary Properties," adopted by the District Board of Directors on September 4, 1997, to ultimately serve properties tributary to the existing Lawrence Road Pumping Station No. 1 (North) and/or the planned Lawrence Road Pumping Station No.2 (South); and ------~--~,._----_._-_._----'-"-----_._"---~._---'~'~'----_.,"'--_._~-,--- --~...._....._._---- Page 4 of 9 WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculation is summarized in Exhibit B of this Ordinance, incorporated in full herein by reference; and WHEREAS, the District, Windemere Ranch Partners (WRP), and Shapelllndustries of Northern California (Shapell) have entered into an agreement, dated August 3, 1998, regarding payment of the planning, design, property rights acquisition and construction costs for the Dougherty Valley Tunnel and Trunk Sewers, which agreement governs the applicability of reimbursement fees for Shapell's Dougherty Valley, West Branch and Wendt Ranch properties, and WRP's Dougherty Valley property, all as generally shown on Exhibit A of this Ordinance; and WHEREAS, nothing in this Ordinance is intended to amend or supercede any of the terms and conditions of the August 3, 1998, agreement between Central Contra Costa Sanitary District, Windemere Ranch Partners, and Shapell Industries of Northern California for Planning, Design, Property Rights Acquisition and Construction of the Dougherty Valley Tunnel and Trunk Sewers, which terms and conditions specify the cost sharing arrangement for the Dougherty Valley Tunnel and Trunk Sewers between the parties to said agreement for those properties designated on Exhibit A as "Shapell," "Windemere," "Wendt Ranch," and "West Branch." WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fees was calendared for the Board of Directors' regularly scheduled meeting on August 6, 1998, at which time the public hearing was continued to the Board of Directors' regularly scheduled meeting on September 3, 1998; and WHEREAS, the continued public hearing was conducted by the Board of Directors at the regularly scheduled meeting on September 3, 1998. _.____.______.__ _.__.....__.__......_....,___.____..___..._..,___________..__,_......_~__~___,~-._.,_,'.__".,.,_.,,_._..._. ..____~______..._.._,_".__.~___~_M_"__'_______ Page 5 of 9 NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. District Code Chapter 6.20 Reimbursement Fees is hereby amended to add as Section 6.20.300 a Schedule of Reimbursement Fees, (attached and incorporated herein as Exhibit C) wherein reimbursement fees adopted by the Board of Directors on or after June 1, 1998 shall be listed. Section 2. Reimbursement fees applicable to properties which may be served by the Dougherty Valley Tunnel and Trunk Sewers, except those properties designated on Exhibit A as "Shapell," "Windemere," "Wendt Ranch," or "West Branch" are hereby established. Said reimbursement fees shall be set forth in Section 6.20.300 of the District Code, have been calculated in the manner set forth in the Reimbursement Fees Calculation (Exhibit B), and those fees for properties which may be served by the Dougherty Valley Tunnel and Trunk Sewers shall be as follows: a) $1,400 per Residential Unit Equivalent (RUE) for the Dougherty Tunnel and Trunk Sewer (District Project No. 5902); and b) $400 per RUE for the Windemere Trunk Sewer (District Project No. 5330); and c) $700 per RUE for the Lawrence Road Trunk Extension (District Project No. 5331). Exhibit A and B hereto shall not be incorporated into the District Code; however, copies of same shall be maintained in the District offices and made available for inspection during the periods where the subject reimbursement fees are in effect. ----~-------~_._.__.__._+-"_._-~--~--".._--_._--'------- Page 6 of 9 Section 3. This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 3rd day of September, 1998, by the following vote: AYES: NOES: ABSENT: Members: Members: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Joyce Murphy, Secretary Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED as to form: Kenton L. Aim, Counsel for the District Page 7 of 9 c '" ." N c c .3 I ::> o ." :;:; g- o ." :r; Central Contra Costa Sanitary District BOUNDARY OF AREA TRIBUTARY TO TUNNEL - . - .. CREEKS 00 0> ~ 'S~ ~~ PROPERTY WHICH MAY BE SERVED BY THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWERS EXHIBIT ~ A Page 8 of 9 EXHIBIT B Dougherty Valley Tunnel & Trunk Sewers Reimbursement Fee Calculation Dougherty Tunnel and Trunk Sewer (DP # 5902) a Estimated Cost: $16,630,000 b Number of Tributary Connections: 12,082 RUE* c=a/b Reimbursement per Unit: $1,376 IRUE ROUND>> $1,400 IRUE Extended Cost: $1 ,400 X b = $16,914,800 Windemere Trunk Sewer (DP # 5330) d 6,794 feet 18" @ $270 per foot: $1,834,380 e 3,058 feet 24" @ $360 per foot: $1,100,880 f Subtotal: $2,935,260 g Number of Tributary Connections: 7,305 RUE h=f/g Reimbursement per Unit: $402 IRUE ROUND>> $400 IRUE Extended Cost: $400 X g = $2,922,000 Lawrence Road Trunk Sewer Extension (DP # 5331) 5,167 feet 12" @ $150 per foot: $775,098 Number of Tributary Connections: 1,108 RUE k=i/j Reimbursement per Unit: $700 IRUE ROUND>> $700 IRUE Extended Cost: $700 X j = $775,600 I=c+h+k REIMBURSEMENT FEE $2,500 IRUE * RUE means "Residential Unit Equivalent." JM2: 08/27/98 Page 9 of 9 EXHIBIT C 6.20.300 Schedule of Reimbursement Fees The following Schedule of Reimbursement Fees sets forth the fee amounts applicable to properties subject to such fees, for fees enacted by the Board set after June 1, 1998. The Schedule lists the District Project Number for the standard or special facilities for which a reimbursement fee has been adopted. The columns following the District Project Number provide a brief description of the facilities for which reimbursement is being required, the installer's maximum allowable recovery of costs, the estimated number of connections (calculated by Residential Unit Equivalents [RUE]) to which the reimbursement fee applies, and the amount of the reimbursement fee per RUE. Reimbursement fee applications and documentation providing the basis for the fee calculation as reflected by the fee amounts set forth below, shall be maintained at the District's offices for review for so long as reimbursement fees are being imposed and collected for a particular District project. District Description of Allowable Number of Reimbursement Project Facilities Actual or RUEs Fee Number Estimated Cost DP 5330 Windemere $ 2,922,000 7,305 $400.00 Trunk Sewer DP 5331 Lawrence Road $ 775,600 1,108 $700.00 Trunk Sewer Extension DP 5902 Dougherty $16,914,800 12,082 $1,400.00 Tunnel and Trunk Sewer ~- Central Contra Costa Sanitary District BOARD OF DIRECTORS 111111I111111!11111.11:::...:;~i:i BOAN>M~~ember 3, 1998 Page 1 of 2 NO. 6. BIDS AND AWARDS a. DATE August 26, 1998 TYPE OF ACTION AUTHORIZE AWARD SUBJECT AUTHORIZE AWARD OF PURCHASE ORDER TO PACIFIC WATER RESOURCES TO SUPPLY EIGHT SCRUBBER WATER PUMPS SUBMITTED BY David J. Reindl, Associate Engineer INITlATlNG DEPTOV Plant Operations Department/Maintenance ISSUE: On August 19, 1998, sealed bids were received and opened for the purchase of eight (8) standard dimension end suction centrifugal scrubber water pumps. The Board of Directors must authorize award of the purchase order or reject bids within sixty (60) days of the bid opening. BACKGROUND: The operation of the multiple-hearth furnace requires the use of both wet and dry gas scrubbing equipment to control the particulate emissions in the furnace exhaust stack and meet the Bay Area A'r Quality Management District (BAAOMD) ai' permit requirements. The scrubber water pumps perform a critical function in the efficient operation of the wet scrubber. The original pumps were installed during the 5A contract in 1976. Since being in service, the pumps have operated with high vibration levels and have experienced several bearing and shaft failures. The replacement pumps have larger bearing frames to handle the loads and are expected to operate with improved reliability. The pumps will be installed by District Maintenance forces, since only minor modifications are required to connect piping and existing pump bases. The specifications were prepared by the Plant Operations Department, and the Purchasing Division prepared the Bid Request. The Engineer's Estimate for the eight pumps was $45,000. The Request for Bids was advertised on August 8 and August 14, 1998. Eight bids, ranging from a low of $20,895.53 to a high of $49,456.80, were received and publicly opened on August 19, 1998. A summary of these bids is shown in Attachment 1. The Purchasing Division conducted a commercial evaluation and the Plant Operations Department conducted a technical evaluation of these bids, and they have determined that Pacific Water Resources is the lowest responsible bidder with a bid amount of $20,895.53. RECOMMENDATION: Authorize award of a purchase order in the amount of $20,895.53 for eight scrubber water pumps to Pacific Water Resources, the lowest responsible bidder. ~ 1F F ENGlNEBI J~3- Page 2 of 2 ATTAOiMENT 1 Central Contra Costa Sanitary District SUMMARY OF BIDS Project: Bid Request: Furnish eight (8) standard dimension end suction centrifugal scrubber~erpu~.No.015124 Location: 5019 Imhoff Place. Martinez. CA Date: August 19. 1998 Engr. Est. $ 45.000 $iif.~B~~ft~W\~i!~;;t::\&~;:~~f~~t~~,~:,~~~~;:~~~~~t:j~~~~~ . .:' ,:;..:...:.~':t~ :::' " ~ ;~:~1 ~V?:~:t~;~~i~~;<ltl!!:D:,5Th} *"':;:%:'i::.""w,t'''"%",,,~~:~>><:::;;::::.i':,:'::s.~;;:::'~:::,';:::'',~:~~~~:::,~ . ",,'x,::;'<<"0.":~>>-:;,<:::f.':::"''''''''~:~X~:';^''''':''''''''.>>>>. .~:.,.~,:,,1 ~::;:. ..':'X<,,<<,t.\::""~~:::....W ....,"i:"%"'\ 1 JM2 $ 34,572.13 2 Pacific Water Resources 20,895.53 3 Water Technologies 49,456.80 4 Pan-Pacific Supply 28,279.48 5 R. F. MacDonald 26,767.20 6 BMS Consulting & Mach. 32,010.00 7 Peninsula Pump & Equipment 31,827.96 8 Bay Area Process 34,272.54 S:\POSPAPR\ 1998-99\scrubber-po.ppr.wpd ~- Central Contra Costa Sanitary District BOARD OF DIRECTORS ~II:!.I..IIIIIIII.I::::~!~~::::::::::::::::::::~ BONI) MS~;ember 3, 1998 Page 1 of 5 NO. 6. BIDS AND AWARDS b. DATE lYPE OF ACTION August 26, 1998 AUTHORIZE AWARD SUBJECT AUTHORIZE AWARD OF A CONSTRUCTlON CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE FAIRVIEW/MALTBY PUMP MODIFICATIONS AND FAlRVIEW HEADER REPLACEMENT PROJECT (DISTRICT PROJECT 6124) SUIlMITTB> BY James l. Belcher, Senior Engineer INITIATING DEPT4llV Plant OperationslMaintenance ISSUE: On August 19, 1998, sealed bids were received and opened for construction of the Faiview /Maltby Pump Modifications and Fairview Header Replacement Project (District Project 6124). The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. BACKGROUND: The Martinez basin wastewater conveyance system consists of three pumping stations in series; Martinez, Faiview, and Maltby. In 1996, the Martinez Pumping Station was replaced and the pumping capacity significantly increased to the point where it can pump at a higher flow rate than the downstream pumping stations. The conveyance system cannot operate at maximum capacity due to the limitations of the present pumps at the Fairview and Maltby Pumping Stations. On September 24, 1997, the Maltby Pumping Station experienced a major failure of the discharge header, which was replaced. After this event, the discharge header at the Fairview Pumping Station was inspected and was found to have a similar pattern of deterioration and corrosion. Interim repairs were made to ensure that the deteriorated header would not fail during the last winter. This project will maximize the pumping capacity of the three stations in series on the Martinez wastewater conveyance system by increasing the pumping capabilities at Fairview and Maltby Pumping Stations. This project wiD also replace the deteriorated discharge header at Fairview Pumping Station. Plans and specifications were prepared by the Plant Operations Department. The Engineer's estimate for the construction cost was $120,000. The project was advertised on August 3 and August 10, 1998. Six bids, ranging from a low of $135,915 to a high of $223,500 were received and publicly opened on August 19, 1998. A summary of these bids is shown in Attachment 2. A commercial evaluation and a technical evaluation were conducted on these bids, and it was determined that Kaweah Construction is the lowest responsible bidder with a bid amount of $135,915. DATE August 26, 1998 Page 2 of 5 SUBJECT AUTHORIZE AWAAD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE FAlRVIEWIMALTBY PUMP MODIFICATIONS AND FAIRVlEW HEADER REPLACEMENT PROJECT (DISTRICT PROJECT 6124) The allocation of funds required to complete this project, as shown in Attachment 3, is $259.000. The total estimated project cost is $409,000. This project was included in the fiscal year 1998-99 Capital Improvement Budget (CIB) on pages CS-88 tlTough C5-90. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEOA Guide~nes, Section 18.2, since it involves repair and maintenance of an existing public facility with no increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATION: Authorize award of a construction contract in the amount of $135,915 for the construction of the Fairview/Mattby Pump Modifications and Fairview Header Replacement Project (District Project 6124) to Kaweah Construction Company, the lowest responsible bidder. s:\Bids\ 1998\PospprDP6124.wpd c '" -0 MALTBY PUMPING STATION CONCORD r>-'-l "0 ... ~ '" " :;: E " ... N u; " c o 3- .x Central Contra Costa :2 Sanitary District .;0 o co 0"> 2! .go 15~ 'i!\:!: o .5 1.0 r--\....-_- MILES FAIRVIEW / MALTBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT DISTRICT PROJECT 6124 PROJECT LOCATIONS ATTACHMENT 1 Central Contra Costa Sanitary District ATTACHMENT 2 SUMMARY OF BIDS Project: FAIRVIEW/MAL TBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT PROJECT DP No. 6124 Date: August 19. 1998 Location: Martinez. California Engr. Est. $120.000 1 Kaweah Construction Co. $135,915 PO Box 7780 Fresno, CA 93747 2 Kirkwood-Bly, Inc. $160,000 PO Box 3339 Santa Rosa, CA 95402 3 GSE Construction $170,900 1020 Shannon Court Livermore, CA 94550 4 NY Heathom, Inc. $188,755 2846 Chapman Street Oakland, CA 94601 5 Pacific Mechanical Corporation $216,000 PO Box 4041 Concord, CA 94524 6 SR Hamilton Construction, Inc. $223,500 309 Houston Court Danville, CA 94526 Bids Opened by:/s/ Joyce Murphy Date: August 19. 1998 ATTACHMENT 3 FAIRVIEWIMALTBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT PROJECT DISTRICT PROJECT NO. 6124 POST -BID/PRECONSTRUCTION ESTIMATE Item Description Total Percent of Estimated Construction Cost CONSTRUCTION Construction Contract $135,915 $21,085 $157,000 100.00 Contingency at 15% Total Construction 2 CONSTRUCTION MANAGEMENT District Forces -Construction Management -Record Drawings $10,000 $ 3,000 $13,000 8.28 Sub-Total Consultant -Construction inspection and support Total Construction Management $31,000 19.74 $44,000 28.02 $201,000 128.03 $30,000 19.10 $135,000 85.98 $43,000 27.38 $409,000 260.51 $150,000 $259,000 3 TOT AL CONSTRUCTION PHASE COST 4 TOTAL PREBID EXPENDITURES 5 PREPURCHASE PUMPS 6 PREPURCHASE CHECK VAL YES, SPLIT SEALS & RECONDITION ELECTRIC MOTORS 7 TOT AL ESTIMATED PROJECT COST 8 FUNDS AUTHORIZED TO DATE 9 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 3 BOARD MEETING OF September 3, 1998 NO. 6. BIDS AND AWARDS c. DATE August 26, 1998 TYPE OF ACTION AUTHORIZE AWARD SUBJECT AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO SPARKS ROOFING CO., INC. FOR THE LIGHT INDUSTRIAL BUILDING, 4737 IMHOFF PLACE, ROOF REPLACEMENT, DISTRICT PROJECT 8169 SUBMITTED BY Ken F. Laverty, Purchasing & Materials Mana er INITIATING DEPTIDIV Administrative/Purchasing and Materials Control .ISSUE: On August 18, 1998 sealed bids were received for District Project 8169, for the Light Industrial Building Roof Replacement, at 4737 Imhoff Place, Martinez. The Board of Directors must authorize award of the contract or reject bids within 45 days of the bid opening. BACKGROUND: This project will replace the roof over the light industrial building located at 4737 Imhoff Place, Martinez, which is adjacent to the Household Hazardous Waste Facility. This building was built in 1981 and has had no major roof repair work performed on it in the past 17 years. A technical roofing study was done in 1995 that stated that the existing 10-year roof system was deteriorating and should be replaced. Routine maintenance will no longer adequately protect the roof from water intrusion. This poor condition could cause severe water damage to the interior bays of the building affecting both the District and tenants' property. Plans and specifications were prepared by Purchasing with guidance from the technical consultant. The Bid Request was formed and issued by Purchasing. The Engineer's Estimate for the construction cost was $120,000. The Bid Request was advertised on August 4 and 9, 1998. Six bids were received and publicly opened on August 18, 1998. The bids ranged from a low of $110,789 to a high of $178,130; a Summary of Bids is shown as Attachment I. The Purchasing Division conducted a technical and commercial evaluation and determined that Sparks Roofing Co., Inc. is the lowest responsible bidder with a bid amount of $110,789. The Pre-Bid/Post Construction Estimate, Attachment II, lists the allocation of funds. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. RECOMMENDATION: Authorize the award of a construction contract to Sparks Roofing Co., Inc. as the lowest responsible bidder in the amount of $110,789 for the Ught Industrial Building Roof Replacement, 4737 Imhoff Place, Martinez, DP 8169. KFL INITIATING DEPARTMENTIDIVISION /~ P;\PUBLlC\PURCH\01 51 39ckpospaper. wpd 4/8/98 ATTACHMENT I Central Contra Costa Sanitary District SUMMARY OF BIDS Project: Light Industrial Building, 4737 Imhoff Place, Roof Replacement Date: August 18, 1998 Engr. Est. $ 120,000 1 Sparks Roofing Co., Inc. $ 110,789 2 Solano County Roofing 126,604 3 Western Roofing Service 149,853 4 RJJ, Inc. 154,715 5 Enterprise Roofing Service, Inc. 162,358 6 Pioneer Roofing Organization 178,130 Bids Opened by: /S/ Joyce E. Murphy Date: August 18, 1998 P:\PUBlIC\PURCH\O 15139ckbidsummary. wpd 2/6/97 -_....,._~~-_._-_. --~~-,---_.__._.._----~-_.--~--_.~~~"-'-_._-'-----_.--, ,.--<.----..---...-,..--------.---.---..--- ATTACHMENT II LIGHT INDUSTRIAL BUILDING, 4737 IMHOFF PLACE, ROOF REPLACEMENT, DISTRICT PROJECT 8169 PRE-BID/POST CONSTRUCTION ESTIMATE PERCENT OF ESTIMATED ITEM DESCRIPTION TOTAL CONSTRUCTION COST 1. CONSTRUCTION: - Construction Contract $110,789 - Contingency at 12 % $ 13.311 Total Construction $124,000 100 % 2. CONSTRUCTION MANAGEMENT: District Forces - Construction Inspection $2,000 - Record Drawings $1 .000 Total Construction Management $3,000 2.4 % 3. TOTAL CONSTRUCTION PHASE COST $127,000 102.4 % 4. TOTAL PREBID EXPENDITURES $12,000 9.7 % 5. TOTAL ESTIMATED PROJECT COST $139.000 112.1 % 6. FUNDS AUTHORIZED TO DATE $140,000 7. ADDITIONAL ALLOCATION NEEDED TO $ -0- COMPLETE PROJECT P:\PUBLlC\PURCH\0151 39ckpospaper. wpd 4/8/98 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS mmiS.iS:I:.:.m.I:.:..it:~nmiJiSliiirttt BOARD MEETING OF i:::i:I;:..::::i::i!::::::::.,I::::::gmm::.RII::I: September 3, 1998 Page 1 of 4 NO. 8. ENGINEERING a. DATE TYPE OF ACTlON August 26, 1998 AUTHORIZE AGREEMENT SUBJ ECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE DESIGN OF IMPROVEMENTS FOR THE LOWER ORINDA, ORINDA CROSSROADS, AND MORAGA PUMPING STATIONS, DISTRICT PROJECT NO. 5237 SUBMITTED BY Andrew Antkowiak, Associate Engineer INITlA TlNG DEPT IDIV Engineering Dept.lCapital Projects Div. .ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to execute professional services agreements in amounts greater than $50,000. BACKGROUND: Wastewater from the communities of Orinda and Moraga is pumped to the District's gravity system by eight pumping stations. Located in a sensitive East Bay Municipal Utility District watershed, Lower Orinda, Orinda Crossroads, and Moraga are the flagship pumping stations (see location map in Exhibit 1). The District Pumping Station Master Plan identified a need to renovate these three stations to meet long range operating goals. These operating goals include firm pumping capacity, equipment reliability, safety, and ease of maintenance and operation. The February 1998 overflow at Orinda Crossroads has created a new urgency to bring these stations into compliance with these operating goals. Lower Orinda is the District's oldest active pumping station at approximately 50 years old. The station does not meet the District's criteria for reliable wet weather capacity, and most of the mechanical and electrical equipment is obsolete and difficult to maintain. A study performed in 1996 by G. S. Dodson and Associates concluded that it is feasible to upgrade the existing station, but limited space and operational complexities make it a very expensive option. Staff is currently evaluating the potential/cost effectiveness of relocating the station to a nearby site. Any relocation will require extensive coordination with the City of Orinda and the Orinda Country Club. The Orinda Crossroads and Moraga Pumping Stations are nearly identical stations built in 1959. Both stations are undergoing a long term, multi phase rehabilitation program to bring them into conformance with the District's operating goals. Phases completed to date have addressed wet weather capacity, seismic improvements, odor control, and various reliability issues. This phase will further improve reliability, safety, and operation by replacing the dry weather pumps, associated piping, and outdated electrical and mechanical equipment. AA INITIATING DEPARTMENTIDIVlS10N @ H:\Design\PP\5237 Consult Agree.AA.wpd 4/8/98 ...----.."-------.-.-------.- -.------.-..----- :::::::::::::::.:!ft::::i?::::::I!?mt:1m::m:m??:I:::::1Itf:{:!!II~m:::~?:::::::::::lmfta:::?::::::::I::f!{I:mmmml:::?{:::::::::::::~:::::::::::::: ......... ... ..... ... ........ .... ...... .............. .............. .... ...... ..... .... ..... ...... ',......... .... ,". ',' .... .... ',' ............................ !~~~~~~~~~~~~~.:.:t{::::~;:;~;::;j;;:;:;:;.::;;:.:.:~j~~.)~~~Lj::::~;:;:;:::~Li::::.::~t~jt}~~~{::::~;;:::;~;::.:I~~~;.:.:~;~;~;;:.:.~ji~:.::;jjjj~j~jjijjjjjjj{jjjjj~ DATE August 26, 1998 Page 2 of 4 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE DESIGN OF IMPROVEMENTS FOR THE LOWER ORINDA, ORINDA CROSSROADS, AND MORAGA PUMPING STATIONS, DISTRICT PROJECT NO. 5237 In February 1998, the Orinda Crossroads Station experienced a major pump failure that resulted in a spill into San Pablo Creek. This failure was significant in that Orinda Crossroads is downstream of six other District pumping stations. The subsequent forensic/reliability investigation identified a number of reliability issues that need to be remedied at the Orinda Crossroads and Moraga Pumping Stations. Additional reliability improvements are expected to be mandated by the Regional Water Quality Control Board. To address these concerns, staff has accelerated the final phase of improvements for the Orinda Crossroads and Moraga Pumping Stations and has combined the improvements with the Lower Orinda Pump Station Project. In December 1997, a request for proposals (RFP) for the design of complete renovation of the Lower Orinda Pumping Station was prepared and mailed to eight consulting engineering firms. Staff evaluated the proposals, interviewed four engineering consultants and selected G. S. Dodson and Associates. G. S. Dodson and Associates prepared the 1988 District's Pumping Stations Master Plan and a detailed Lower Orinda Renovation Feasibility Study. G. S. Dodson and Associates demonstrated in-depth knowledge of pumping stations, developed some good cost saving renovation alternatives and is familiar with the District standards. In light of the accelerated schedule for the Orinda Crossroads and Moraga Pumping Stations and the opportunity to keep the design and construction of the stations similar, staff proposes to utilize G. S. Dodson and Associates for the design of improvements to all three stations. A cost reimbursement contract has been negotiated with G. S. Dodson and Associates with a cost ceiling of $451,400. Under the proposed agreement, G. S. Dodson and Associates will prepare a complete design of the long term improvements at the Orinda Crossroads and Moraga Pumping Stations, including the most recent reliability concerns, and will provide assistance to District staff in evaluating the relocation of the Lower Orinda Pumping Station to a new site. Once a recommendation is made with respect to relocation or renovation of the Lower Orinda Pumping Station, the Board will be asked to approve a position paper authorizing the General Manager-Chief Engineer to amend the agreement with G. S. Dodson and Associates. The Lower Orinda Pumping Station Improvements is included in the 1998-99 Capital Improvement Budget (pages CS-91-93) with a budgeted total project cost of $5,435,000. The Orinda/Moraga Pumping Station Improvements Project is included in the 1998-99 Capital Improvements Budget (pages CS 97-100) with a budgeted total project cost of $6,030,000. H:\Design\PP\5237 Consult Agree.AA.wpd 4/8/98 ...................................................................................................... ..................................................................................................... ........................................................................................................................................................................................................... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::'::: DATE :i:i:i:i:i:i:i~:~....;~i..i~i:I.:.:.I:::::::::I..::::J:~:::I..:::::;I"";:::::~:::::::::::::::::::::::::::: August 26, 1998 ::::::::::::::m.R:.:.:::;:.:,:::::::.:.:II:!~M:::::::::.:.::::::::.::.:::::::::.:.:.:.:.::0:::::::::::::::::::;:;:;:;: Page 3 of 4 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE DESIGN OF IMPROVEMENTS FOR THE LOWER ORINDA, ORINDA CROSSROADS, AND MORAGA PUMPING STATIONS, DISTRICT PROJECT NO. 5237 Staff has concluded that this authorization is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines Section 17.3 since it involves planning and design tasks for possible future actions which the District has not approved, adopted, or funded, and the outcome of these tasks will not have a legally binding effect on later activities. Approval of this position paper will establish the Board of Directors' independent finding that this project is exempt from CECA. The District will conduct an environmental evaluation of any capital project which is proposed in the future as a result of these planning and design tasks to determine the appropriate CECA compliance documentation. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost reimbursement agreement with a ceiling of $451,400 with G. S. Dodson and Associates for design services related to the Lower Orinda, Orinda Crossroads, and Moraga Pumping Station Improvement Project, District Project No. 5237. H:\Design\PP\5237 Consult Agree.AA.wpd 4/8/98 Page 4 of 4 6 MORAGA ~ ~ ~EBMUD @Q) ~ RESERVOIR (s8Oj DUBLIN HAYWARD SOUTH SAN FRANCISCO o I 4 8 12 MILES I Central Contra Costa Sanitary District EXHIBIT EBMUD WATERSHED PUMPING STATIONS LOCATION MAP 1 ~ l,antral Contra Costa Sanitary District BOARD OF DIRECTORS ::::::~.~'I:.:.pt.I:.:..i::::::~:.t~I!~:::::::::::::::: BOARD MEEnSNG OF b 3 1998 jrjm~1.1I::::~~~~'~~~~::::.'lmmlllluj~..rrmr eptem er , Page 1 of 3 NO. 8. ENGINEERING b. DATE TYPE OF ACTION August 27, 1998 ADOPT RESOLUTION SUBJ ECT ADOPT A RESOLUTION DECLARING AN EMERGENCY FOR THE REPAIR OF THE WATERSHED 44 CREEK CROSSING, DISTRICT PROJECT NO. 5059 SUBMITTED BY Tad J. Pilecki INITIATING DEPT /DIV Engineering Dept./Capital Projects Div. ISSUE: In situations where emergency work is necessary to avoid a public calamity arising from a threat to public health and damage to the environment, Board adoption of a resolution declaring an emergency is needed to allow staff to expend sums without complying with the normal statutory bid requirements of the Public Contract Code. BACKGROUND: In 1978, the District installed a 39-inch sewer across the Walnut Creek Channel just south of the Imhoff Bridge. The sewer serves the Clyde and North Concord area otherwise known as Watershed 44. Initially, the sewer was installed in a concrete encasement 1.5 feet below the bottom of the low flow channel. Over the years, water has eroded the soil cover, and the concrete encased sewer has become a dam/waterfall across the creek's low flow channel. Last fall, staff noted that the soil erosion had accelerated and significantly more of the concrete encasement had been exposed. A geotechnical engineer (DCM/Joyal Engineers) and a structural engineer (Uoyd Grossen and Company) were retained to evaluate the condition of the creek crossing. Results of the evaluation indicated that enough of the encased sewer had been exposed such that the line was in danger of failing during high flows in the creek. Staff immediately began monitoring the crossing for movement and designed a temporary fix. Attempts to obtain all necessary permits for the repair from the agencies having jurisdiction was unsuccessful. Fortunately, although there was significant total rainfall this past season, there was no single large flow event which was sufficient to compromise the structural integrity of the sewer line. In March, staff began working on the design of a more permanent repair to be constructed this summer or early fall. However, any repair work in the Walnut Creek Channel requires permits from Fish and Game, National Marine Fisheries Service, Army Corp of Engineers, County Flood Control District, and the Regional Water Quality Control Board. The general permits could not be issued before each agency approved the manner of repair. As with the temporary fix, it has been extemely difficult to get the various agencies involved to agree on a method of repair. w?:G KLA TJP WEB ROGER J. DOLAN H :\Design\PP\5059 Emer. TP. wpd 4/8/98 DATE August 27, 1 998 Page 2 of 3 SUBJECT ADOPT A RESOLUTION DECLARING AN EMERGENCY FOR THE REPAIR OF THE WATERSHED 44 CREEK CROSSING, DISTRICT PROJECT NO. 5059 After five months, staff has obtained concurrence from these agencies and the permits are "in the mail." However, the permit process has taken so long, that staff can no longer comply with the bidding requirements under the Public Contract Code and meet Fish and Game's deadline of October 15, 1998, for completion of all work. Pursuant to Sections 20806 and 22050 of the California Public Contracts Code, the District may expend sums required in an emergency without complying with the normal statutory bid requirements of the Public Contract Code. The Board may declare an emergency when necessary to avoid a public calamity arising from a threat to public health and damage to the environment. The 39-inch sewer serving Watershed 44 carries an average of 2.4 mgd. Flows in the line can reach as much as 10 mgd during major wet weather events. In light of the potential of this line failing during a major storm event this coming wet season, staff is requesting that the Board adopt a resolution declaring an emergency with respect to this project. A brief presentation of the situation will be made at the Board Meeting. In addition, staff will report the current status of the emergency repairs at each regularly scheduled Board meeting until the emergency no longer exists, or the repairs are completed, whichever occurs first. In order to expedite the repair of the crossing, staff has solicited proposals for performing the repair from four contractors currently employed by the District. The results of this solicitation will also be presented to the Board. This project is in the 1998/99 Capital Improvement Budget on pages CS-56- 58. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA) under District CEOA Guidelines Section 18.2(b) (repairs and minor alterations to existing public sewer facilities). Furthermore, staff has concluded that this project also is exempt from CEOA under CEOA Statute Sections 21 080(b) (4) since it involves specific actions necessary to prevent an emergency. Approval of this project will establish the Board of Director's independent finding that these projects are exempt from CEOA. RECOMMENDATION: Adopt a resolution declaring an emergency for the repair of the Watershed 44 Creek Crossing, D.P. 5059. H :\Design\PP\5059Emer .TP. wpd 4/8/98 RESOLUTION NO 98- RESOLUTION DECLARING AN EMERGENCY FOR THE WATERSHED 44 CROSSING, DP 5059 WHEREAS, Sections 20806 and 22050 of the California Public Contracts Code provides that the District may expend sums required to make necessary repairs to its facilities in an emergency without complying with the public bid requirements under the Public Contract Code, and WHEREAS, evidence has been presented to the Board that it is necessary to do emergency work to avoid a public calamity arising from the threat to public health and damage to the environment which could result from a failure of the sewer line which is presently exposed as a result of significant rain and soil erosion; and NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, emergency work is required to avoid a public calamity arising from the threat to public health and damage to the environment which would occur from failure of the 39-inch sewer line and that construction of a repair to the Watershed 44 Sewer Crossing of Walnut Creek Channel is hereby authorized without compliance with the public bid requirements of the California Public Contract Code (Public Contract Code Sections 20806 and 22050). PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 3rd day of September, 1998, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to From: Kenton L. Aim District Counsel PROJECT AREA CENTER AVE CHILPANCINGO ) ) / ( 8 1\ ~ I \ ~ N , o I I MILE 1 I TAYLOR Central Contra Costa g Sanitary District :t WS-44 CREEK CROSSING EROSION CONTROL VICINITY MAP ATTACHMENT ex> OJ ~ '5~ . 0 e':;; 1 -----_._-----_..--------"-_....,-_._._-_.._-~_."-'--'_._--".----~_.,'--_...-.-..~---_._--_.._------_.,-_.~------~_._----_..- () ~ .... ~ \.. ~ t!~ -." ~Yl .~~ (J\ij () () + ~ ..,. ~ Q ~\'O () ."\ " .f- a .~ " \J ...... '" . .~ ! ~ ~ GIC ~ \) ~ .~ ~ ... \J () ~ ~ ~ .... t ~ ~. ~ ~ " O. \t .{. - . ~ ~ ~ " \" o \) I t) () ~ '" ~ -._--~ - -- - - - - _._~ - --~----_.__.-.- --~._--~.._---------_._- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS Page 1 of 1 0 September 3, 1998 NO. 8. ENGINEERING c. BOARD MEETING OF DATE TYPE OF ACTION August 26, 1998 ADOPT RESOLUTIONS SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING HAVEN LANE AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS; ADOPT RESOLUTIONS TO PROCEED WITH CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT/DIV Engineering Department/Environmental Services ISSUE: Adoption of three resolutions are needed to proceed with the formation of a demonstration project known as the Haven Lane Contractual Assessment District (C.AD.) No. 98-3. BACKGROUND: A group of property owners whose parcels are located on Haven Lane in Walnut Creek have contacted Central Contra Costa Sanitary District (CCCSD) staff to obtain information regarding connecting their homes to CCCSD's public sewer system. The formation of this C.AD. was discussed at the Board meeting on August 6, 1998. Attachment 1 is a map showing the extension of a public sewer (approximately 520 linear feet) in Haven Lane. There are a total of 12 parcels that could be served by the proposed sewer extension. Eleven of the owners of these parcels are interested in connecting their homes and participating in the C.AD. The other owner does not wish to participate in the project. The C.A.D.s to date have been demonstration projects. The criteria applicable to the formation of these C.AD.s has been discussed as the previous C.A.D.s were formed. The current criteria are still considered to be draft. Once the criteria are formally adopted by the Board, the projects associated with C.A.D.s will cease to be demonstration in nature. The approach to the Haven Lane demonstration project will be based on previous C.AD.s. Pursuant to Streets and Highways Code Section 5898.10, the C.AD. statutory program includes the formation of the district, execution of an assessment agreement between the participating owners and CCCSD, installation of the sewer extension by a contractor employed by the owners, allocation of funds by CCCSD to finance the costs of the C.AD., and future payments by the owners to reimburse CCCSD for the funds it provides. Each participating owner will be allowed to select between (1) paying the full amount of their assessed share of cost upon completion of the sewer project, or (2) CCCSD financing their assessed share of the cost of the project. The financing would be in the form of CCCSD paying the full amount of the owner's share(s) of the public sewer cost initially, placing charges, including interest, on the owner's JSM f#/ U:\PPr\Kast\Adopt Haven Lane.wpd DATE September 3, 1998 Page 2 of 10 SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING HAVEN LANE AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS; ADOPT RESOLUTIONS TO PROCEED WITH CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 property tax bill for ten successive years, thereby, fully reimbursing CCCSD. The assessed share of the one nonparticipating owner will be borne by the participating owners. If, and when, the nonparticipating owner's home is connected to the proposed sewer extension, CCCSD would collect a reimbursement charge and apply these collected funds: (1) toward reducing the remaining assessments of the participating owners who are paying annual assessments on their tax bills and (2) toward refunds to the participating owners who have no outstanding debt obligation to CCCSD. The assessments for the participating owners will be subject to the provisions of Proposition 218, which require a vote prior to the public hearing and a public hearing to consider protests to assessments. The participating owners will be mailed ballots and will indicate their final position by voting on whether or not they agree to be assessed for the sewer improvements. The results of the voting will be announced at a future public hearing. The initial step toward creation of the Haven Lane C.A.D. No. 98-3 is to adopt a resolution which will indicate CCCSD's intention to designate an area within which contractual assessments are appropriate; describe the proposed financing for the project; establish the boundaries of the C.AD.; set the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and direct staff to prepare a report. The report will include: · A map. · A draft agreement specifying the terms and conditions that would be agreed to between participating property owners within the contractual assessment area and CCCSD. · A statement of CCCSD policies concerning contractual assessments, including the identification of types of facilities that may be financed through the use of contractual assessments; authorization for the General Manager-Chief Engineer to enter into contractual assessment agreements on behalf of CCCSD; maximum aggregate dollar amount of contractual assessments; and a plan for raising a capital amount required to pay for work performed pursuant to contractual assessments. The plan will include a statement of, or method for, determining the interest rate and time period during which the contracting property owners would pay any assessment. Adoption of the attached resolution of intention is appropriate to begin the process to form Haven Lane C.AD. No. 98-3. It is also appropriate to adopt two additional resolutions which will allow staff to proceed with the formation of Haven Lane C.AD. No. 98-3. One of these resolutions will approve U :\PPr\Kast\Adopt Haven Lane. wpd _._______,.,___U"'..,___'_~__.._._~._____~______"."_._ _......_._""_....__._.__....__.__...___.___ DATE September 3, 1998 Page 3 of 10 SUBJECT ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING HAVEN LANE AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS; ADOPT RESOLUTIONS TO PROCEED WITH CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 the boundary of the C.AD. and the other will request the consent of Contra Costa County to the District conducting proceedings for Haven Lane C.AD. No. 98-3. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOAl under CEOA Statute, Section 21080.21, since it involves construction of a pipeline less than a mile in length in a public right of way. Adoption of the Resolution of Intention will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATION: . Adopt a resolution of intention to undertake a demonstration project designating Haven Lane as C.AD. No. 98-3 for the purpose of installing sewer improvements. . Adopt a resolution approving the boundary map of C.AD. No. 98-3. . Adopt a resolution requesting consent to conduct assessment proceedings for C.AD. No. 98-3. U:\PPr\Kast\Adopt Haven Lane.wpd ~ ELM 000 I DR (J) 0) ~ a II I ~ 21 I I 10 0:: I 0:: 20 II C I C C I ~ 0 I <2..?-> u 0 I / II 0:: 3: I 20 /--...... 2795 / \ I 31m 30 21Z I I ------- 31 > I 30 , - ------- 40 .... -i16) 2759 41 ~ I 0:: I I I.!) ~ a ~ ~ + . ." C .. > o .c ;' ." o U ;' .. Q. o E U .. ;' ..: Central Contra Costa Sanitary District a I.!) . . . . . 2722 ~ 2720 ~ @ HAVE ~ g ~ LN 2721 Q3 <:!5 i?)~ ;;::; C\j::::: 2701 . . . . . CONTRA COSTA CANAL 2694 ~~ ~ 2697 2695 fr--- / / /' V /9 a IV) FRANCES ~ WAY ------1T-----------1 I I Q , , , LEGEND . PARTICIPANTS >- + NON-PARTICIPANTS 0:: 0:: --6-- EXISTING SEWER W ~ 0 PROPOSED 8- SEWER .......... C.A.D BOUNDARY , ......--- --------- -- -- C\.J -- a> .... a. c a> 0> 2! C, >a:i! ~* PROPOSED BOUNDARY OF HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT No. 98-3 ATTACHMENT 1 Page 5 of 10 RESOLUTION NO. 98-_ RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING HAVEN LANE AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems; WHEREAS a demonstration project designed to facilitate the elimination of failing septic tanks is presently being considered; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1 . This Board intends to order the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 520 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Haven Lane in Walnut Creek, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Haven Lane Contractual Assessment District No. 98-3." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and this District now in use in the performance of a public function. 4. This District will finance the improvements from the Sewer Construction Fund. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by the District. U:\Plan Review\Hall\CHiIlCAD\Haven Lane.Reso.wpd -_._----~--_._---_.._----"---_._---_._._~,.._---~._.,- -"--""-~---'-_..-.-._,._._- Page 6 of 1 0 5. The procedure for the collection of assessments will be the placement of assessments on participating owner's property tax bills. The first assessments will be placed on owner's property tax bills in fiscal year 1 999 - 00. 6. This Board appoints Curtis Swanson, Principal Engineer, as Engineer of Work for this project, and directs the preparation of the report required by Section 5989.22 of the Streets and Highways Code. 7. The amount of any surplus remaining in the improvement fund after completion of the improvement and payment of all claims shall be distributed in accordance with the provisions of Section 10427 of the Streets and Highways Code. 8. A public hearing shall be held on this matter at which interested persons may object to or inquire about the proposed program or any of its particulars at 2 p.m. on or about Thursday, December 17, 1998, at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 9. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Statute, Section 21080.21, since it involves construction of a pipeline less than a mile in length in a public right of way. PASSED AND ADOPTED this day of September 3, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U:\Plan Review\Hall\CHiIICAD\Haven Lane.Reso.wpd Page 7 of 10 RESOLUTION NO. 98- RESOLUTION APPROVING BOUNDARY MAP HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Haven Lane Contractual Assessment District No. 98-3" has been filed with the Secretary of the District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Haven Lane Contractual Assessment District No. 98-3, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. U:\Admin\S wanson\Alhambra C.A.D\ResDemo.PP. wpd *_._--'--~-'~..__._------,_._.~_.._._-,---,---_...- ---------~- - Page 8 of 10 Resolution No. 98-_ Page 2 This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U:\Admin\S wanson\Alhambra C.A .D\ResDemo.PP. wpd Page 9 of 10 RESOLUTION NO. 98-_ RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On September 3, 1998, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit A, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the unincorporated territory of Contra Costa County. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and the CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. Contra Costa County will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of Contra Costa County, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. U :\Admin\S wanson\Alhambra C.A .D\ResDemo.PP. wpd .. ---.----..----.-.----____,.,...____..... _ ___..........."m".._...._....._,_,__,~..,,_.. _.._,. ..___._....______~__._~,._,~..~~,___,.______..__.________.,_. ._._....._..__..__.."__ .__~_._,,_____.___ Page 10 of 10 Resolution 98-_ Page 2 The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County Clerk of the County of Contra Costa. PASSED AND ADOPTED this 3rd day of September, 1998, by the Board of Directors of the Central Contra Costa County Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel U:\Admin\S wanson\Alhambra C.A .D\ResDemo.PP. wpd --~'-~----'--'-"'------,,- --_'_'~"..,_..._--,._--- .,. ~. Central Contra Costa Sanitary District BOARD OF DIRECTORS !I:IIIIIIIIIII'III'IIIIII'.I'IIIIII"IIII BOARD MErnS~;tember 3, 1998 Page 1 of 2 NO. 8. ENGINEERING d. DATE TYPE OF ACTION August 27, 1998 AUTHORIZE AGREEMENT SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH MONTGOMERY WATSON ENGINEERS, INC. FOR THE FINAL DESIGN OF THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASES 4 AND 5, DISTRICT PROJECT NO. 5170 SUBMITTED BY Michael J. Penny, Assistant Engineer INITIATING DEPTIDIV Engineering Dept./Capital Projects Div. ISSUE: The Board of Directors' authorization is required for the General Manager-Chief Engineer to execute professional service agreements in amounts greater than $50,000 BACKGROUND: To address wet weather overflow problems in Pleasant Hill, the District has embarked on a five phase project to construct the Pleasant Hill Relief Interceptor (PHRI.) Phases 1, 2, and 3 (from the Treatment Plant to Taylor Boulevard) have been constructed. These completed segments which the Board authorized have performed without a single overflow this past winter. The design of Phases 4 and 5 of the PHRI was partially completed in 1996 and suspended due to a reevaluation of the project priorities. Phase 4, which will address the overflow that occurred in January 1997, is scheduled for construction in 1999, and will extend the PHRI from Taylor Boulevard to the north side of Sequoia Middle School. Phase 5, scheduled for construction in 2003, will extend the PHRI to Oak Park Boulevard via Patterson Boulevard. A recycled water line is being installed in conjunction with each phase of the Interceptor. A significant change in the design is caused by a new Contra Costa County Flood Control District (CCCFCD) project which will construct a 96 inch diameter storm drain perpendicular to the District's interceptor project at the intersection of Oak Park and Patterson Boulevards in Pleasant Hill. To avoid conflict with the storm drain elevation, it is necessary to lower the interceptor which will result in a redesign of approximately 2,000 linear feet. If the construction of the CCCFCD Project occurs before Phase 5 of the PHRI, it may be prudent to incorporate the portion of the interceptor under the storm drain into the CCCFCD project. Other new scope items include incorporation of adjacent sewer main modifications and recycled water distribution piping and metering. The design for the PHRI was prepared by Montgomery Watson, who was selected through a formal Request for Proposal process. It is now appropriate to proceed with the completion of the design for Phases 4 and 5. A cost reimbursement contract has been negotiated with Montgomery Watson with a cost ceiling of $91,413 #i /":) MJP INITIATING DEPARTMENTIDIVlSlON H :\Design\PP\5170Agre.MP. wpd 4/8/98 .__."-"_._._._-~_._-_.."--~- -_._-----~------- - DATE August 27, 1998 Page 2 of 2 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH MONTGOMERY WATSON ENGINEERS, INC. FOR THE FINAL DESIGN OF THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASES 4 AND 5, DISTRICT PROJECT NO. 5170 The PHRI Project is included in the 1998-9 Capital Improvement Budget (pages CS-26 to 32.) The total project cost for Phases 4 and 5, which includes the sewer main modifications is $8,049,000. The environmental effects of the Pleasant Hill Relief Interceptor A-oject were addressed in the Pleasant Hill/A-Line Sewer Overflow Protection Project EIR certified by the Board of Directors on September 4, 1991 The environmental effects of the Recycled Water Pipeline were addressed in the Recycled Water Pipeline Project Negative Declaration approved by the Board of Directors on September 16, 1993. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost plus fixed fee agreement with a cost ceiling of $91,413 with Montgomery Watson Engineers, Inc. for the final design of the Pleasant Hill Relief Interceptor and Recycled Water Line. H :\Oesign\PP\S170Agre.MP. wpd 4/8/98 ..._----~~_.,._---~,---_._"--,-.__._---~...,~--,.._._---.,.,.<- ~ l;entral Contra Costa Sanitary District BOARD OF DIRECTORS ~~}iSBiS':I':'iifl:'::iS'ld:::}iS~~A.~~'iSi5i5?tt BOARD MEETING OF \:::\:!W::.I1,:,:,::\:~:::::,:".,!:I:::::\:!W:.!fUI.::::::::\:: September 3, 1998 Page 1 of 4 NO. 12. BUDGET & FINANCE a. DATE TYPE OF ACTION August 19, 1998 APPROVE INVESTMENT POLICY SUBJECT REVIEW AND APPROVE THE STATEMENT OF INVESTMENT POLICY SUBMITTED BY Debbie Ratcliff, Controller INITIATING DEPTJDIV Administrative/Finance & Accounting ISSUE: The District's investment policy should be reviewed and approved annually by the Board of Directors. BACKGROUND: In 1984, the California legislature amended Government Code Section 53646 to require that the treasurer or chief fiscal officer annually render to the legislative body of the local agency a statement of investment policy, and render a monthly report to the chief executive officer and legislative body of the local agency showing the type of investment, institution, date of maturity, amount of deposit, current market value for all securities with a maturity of more than 1 2 months, rate of interest, and such data as may be required by the local agency. Section 53646 remained in effect only until January 1, 1991, and as of that date was repealed. The California Legislature added a new Government Code Section 53646 via Senate Bill 564 as of January 1, 1996. The annual rendering of a statement of investment policy to the governing Board for review and approval as well as a monthly investment report has been continued through the 1995 enactment. Those provisions were incorporated into our investment policy at that time. The 1997 amendments to Government Code Section 53646 are either non-substantive or inapplicable to the District. Therefore, there are no recommended changes to the investment policy this year. RECOMMENDATION: Review, suggest any changes if appropriate, and approve the District's investment policy. REVEWED AND RECONIVENDED FOR BOARD ACTION DR PM INITIATING DEPARTMENTJDIVlSlON L7/( f1~ /JIZ ~ l,entral Contra Costa Sanitary District Page 2 of 4 ilii:::ii:I!.'I:'::::::l::'I:.:[itinilll::~m::::::':'~~:I!:"1:::::i~:I!::\:::i:::::::::,::,::::.::':l"::':::'l:,:':,':'.:.!. .....:. .. "":,}!ill:JtI':.:.:.:.:::.::::.:::!::::::)....,::IJ:::e.1t~te!l:II:.e:::,.:}}:}}",}}{{: NO. .... ...... ..... ...... ........................... ...................................................... ........................... ........................... ........................................ .... EFFECTIVE DATE September 3, 1998 I SECTION SUBJECT INVESTMENT POLICY ESTABLISHED BY The Board of Directors I REFERRING TO The investment policy of the Central Contra Costa Sanitary District is embodied in the following eleven sections: I. Statement of Objectives The temporary investment portfolio of the District will be managed to ensure that normal cash needs, as well as scheduled extraordinary cash needs can be met. Therefore, adequate liquidity will be the first priority. Second priority will be the safety of the portfolio ensuring that the investments could be readily converted to cash if needed without causing a material change In the value of the portfolio. Lastly, the portfolio will be invested to attain a market average rate of return, after meeting the first two previously stated objectives. II. Permissible Investments Within the constraints prescribed by the Government Code of the State of California for permissible investments, the District's investment portfolio will only be invested in the following instruments: . United States Treasury Bills and Notes, and obligations of government agencies for which the full faith and credit of the United States are pledged. . Bankers Acceptances, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System. . Collateralized Certificates of Deposit issued by a Federal or State chartered bank or a Federal or State chartered savings and loan association. . Commercial Paper of prime quality limited to corporations with assets over $500,000,000. . Local Agency Investment Fund of the State of California. S:\ADMIN\POSPAPER\lNVESTMT. POL 8/12/97 ___________0.____________ ..-.----------...--- Page 3 of 4 SUBJ ECT INVESTMENT POLICY III. Banks and Dealers The District will use the services of the Treasurer's Office of the County of Contra Costa which will transact the District's investment decisions in compliance with the requirements described in this investment policy. The County Treasurer's Office will execute the District's investments through such brokers, dealers, and financial institutions as are approved by the County Treasurer, and through the State Treasurer's Office for investments in the Local Agency Investment Fund. IV. Maturities The maximum maturity for investments of the District is one year. Prior approval of the Board of Directors must be obtained to acquire investments with maturities beyond one year. However, investments in Treasury Notes and the Local Agency Investment Fund would not be subject to the one year maximum maturity. V. Diversification To minimize the risk of loss through default, the total amount invested in a single issuer will not be greater than 15 percent of the District's investment portfolio value, except that the 15 percent limitation will not apply to United States Treasury Bills and Notes and investments in the Local Agency Investment Fund. VI. Risk Credit and market risks will be minimized through adherence to the list of permissible investments, a limit on maximum maturities, and the limitation on the total investment in a single issuer. VII. Delegation and Authority The District Controller will be responsible for investment transactions which should be made in accordance with this investment policy and within the internal controls described in Section IX. S:\ADMIN\POSPAPER\INVESTMT. POL 8/12/97 Page 4 of 4 SUBJECT INVESTMENT POLICY VIII. Prudence Prudent judgment must be exercised by the District Controller responsible for investment transactions undertaken in accordance with this investment policy. IX. Controls The District Controller will establish subsidiary accounting records of each investment which will enable the determination of income earned monthly and through maturity, and the balancing of the principal amounts to a control account in the general ledger. Internal control procedures will require the countersignature of the Deputy General Manager for all transactions which are initiated by the Controller. The dollar limit of the Deputy General Manager will be $5 million. Investment transactions which exceed $5 million will require the additional approval of the General Manager-Chief Engineer. Such internal controls are to be reviewed by the District's independent auditors annually. X. Reporting The District Controller will annually render a statement of investment policy to the Board of Directors. The Controller will submit a monthly report to the District's General Manager- Chief Engineer, Board of Directors and internal auditor showing the type of investment, issuer, date of maturity, par (or face), dollar amount invested, current market value of all securities, and the source of this same valuation, and a statement of compliance of the portfolio with the investment policy. XI. Performance Evaluation A performance evaluation will be completed by the District's independent auditors every four years, commencing with the 1984-1985 fiscal year, to determine whether the investment objective of achieving a market-average rate of return is being realized. In determining the market-average rate of return, the average return of three month U.S. Treasury Bills will be used. S:\ADMIN\POSPAPER\INVESTMT. POL 8/12/97