HomeMy WebLinkAboutAGENDA BACKUP 06-18-98
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Page 1 of 8
BOARD MEETING OF
NO.
June 18, 1998
3. CONSENT CALENDAR b
June 8, 1998
TYPE OF ACTION
ADOPT RESOLUTION
DATE
SUBJECT
ADOPT RESOLUTIONS TO PROCEED WITH THE FORMATION OF A DEMONSTRATION PROJECT TO BE
NAMED ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1
SUBMITTED BY
Curtis W. Swanson, Principal Engineer
INITIATING DEPT/DIV
Engineering Department/Environmental Services Division
ISSUE: Board action is required to adopt resolutions to proceed with the formation of a demonstration
project to be named Alhambra Way Contractual Assessment District No. 98-1 (C.AD. No. 98-1).
BACKGROUND: On April 2, 1998, the Board of Directors adopted a resolution directing the preparation of
a report for a demonstration project known as Alhambra Way C.AD. No. 98-1. Two additional actions by
the Board are appropriate at this time: 1) approve the boundary of the assessment district and 2) request
the consent of the City of Martinez to the District conducting proceedings for Alhambra Way C.AD.
No. 98-1. Separate resolutions by the Board are required for these actions.
RECOMMENDATION: Adopt resolutions that 1) approve the boundary of the assessment district and 2)
request consent from the City of Martinez for the District to conduct proceedings for Alhambra Way C.AD.
No. 98-1.
CWS
JSM
CWB
INITIATING DEPARTMENTIDIVISI
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PROPOSED BOUNDARY OF
ALHAMBRA WAY
CONTRACTUAL ASSESSMENT DISTRICT
CAD #
98-1
RESOLUTION NO. 98-
RESOLUTION APPROVING BOUNDARY MAP
ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1
The Board of Directors of the Central Contra Costa Sanitary District resolves:
A map entitled "Proposed Boundary of Alhambra Way Contractual Assessment District
No. 98-1" has been filed with the Secretary of the District.
This Board approves the map and adopts the boundaries shown on the map as describing
the extent of the territory included in a proposed assessment district to be known as Alhambra Way
Contractual Assessment District No. 98-1, Central Contra Costa Sanitary District, County of Contra
Costa, California.
This Board intends to levy a contractual assessment upon participating parcels within the
described District in accordance with the benefit to be received by each parcel of land,
respectively, from the improvement. There shall be omitted from assessment, all public streets,
alleys, and places and all land belonging to the United States, the State of California, the County
of Contra Costa, the City of Martinez, and the District because it has been determined that no
special benefit will be conferred on any such land within the District.
This Board finds that the map is in the form and contains the matters prescribed by
Section 3110 of the California Streets and Highways Code.
U :\Admin\Swanson\Alhambra C.A. D\ResDemo. PP. wpd
Resolution No. 98-_
Page 2
This Board. directs the Secretary of the District to certify the adoption of this resolution on
the face of the map and to file a copy of the map with the County Recorder for placement in the
Book of Maps of Assessment and Community Facilities Districts.
PASSED AND ADOPTED this 18th day of June, 1998, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa
State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
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RESOLUTION NO. 98-_
RESOLUTION REQUESTING CONSENT TO
CONDUCT ASSESSMENT PROCEEDINGS
ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1
The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves:
On April 2, 1998, the Board adopted a Resolution of Intention, a copy of which is attached
hereto, marked Exhibit A, and by reference incorporated herein as though fully set forth.
All of the property proposed to be assessed lies within the incorporated territory of the City
of Martinez in Contra Costa County. All public streets, alleys, places, and all land belonging to the
United States, the State of California, the County of Contra Costa, the City of Martinez, and the
CCCSD shall be omitted from assessment because it has been determined that no special benefit
will be conferred on any such land within the proposed Assessment District.
The area of the City of Martinez which lies within the proposed Assessment District will,
in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to
in the Resolution of Intention, and the purposes sought to be accomplished by the work can best
be accomplished by a single, comprehensive scheme of work.
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The consent of the City of Martinez, through its City Council, is hereby requested to the
formation of the Assessment District described in said Resolution of Intention, to the improvement
described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes
in connection with the formation of this Assessment District, the improvements to be made and
the assessment of property within the boundaries of the proposed Assessment District.
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Resolution 98-_
Page 2
The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution
with the Resolution of Intention attached and a certified copy of the map showing the boundaries
of the Assessment District to the City Clerk of the City of Martinez.
PASSED AND ADOPTED this 18th day of June, 1998, by the Board of Directors of the
Central Contra Costa County Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa
State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
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EXHIBIT A
RESOLUTION NO. 98- 035
RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT
DESIGNATING ALHAMBRA WAY AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1
FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS
WHEREAS the public health and the environment will be best protected by the
expansion of the public sewer system;
WHEREAS the construction and installation of a sanitary sewer pipeline, together
with appurtenant work and facilities, in areas'not presently connected to the sewer
system will facilitate the elimination of potential public health problems;
WHEREAS a demonstration project designed to facilitate the elimination of failing
septic tanks is presently being considered; and
WHEREAS it would be convenient and advantageous to establish a boundary
around an area within which the District and property owners may enter into contractual
assessments and make arrangements to finance public improvements to parcels which are
developed and where the costs and time delays involved in creating an assessment district
pursuant to alternative provisions in the law would be prohibitively large relative to the
cost of the improvement.
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District
resolves:
1 . This Board intends to order the following improvement under the authority
of the Municipal Improvement Act of 1911, as amended, to wit:
Construction and installation of approximately 550-linear feet of sanitary
sewer line, together with appurtenant work and facilities located at
Alhambra Way in Martinez, California.
2. This Board finds that the parcels within the Contractual Assessment District
are shown within the boundaries of the map entitled, "Proposed Boundary
of Alhambra Way Contractual Assessment District No. 98-1."
3. This Board intends to levy a special assessment upon participating parcels
within the described district in accordance with the special benefit to be
received by each parcel of land, respectively, from the improvement. The
improvement proposed will not confer any special benefit upon any publicly
owned land. Hence, there shall be omitted from special assessment all
public streets, alleys, and places and all land belonging to the United States,
the State of California, the County of Contra Costa, and thi~ District now in
use in the performance of a public function.
4. This District will finance the improvements from the Sewer Construction
Fund. Assessments shall be paid over a maximum period of ten (10) years
with interest at a rate to be fixed by the District.
H:\DESIGN\SWANSON\Alhambra Way CAD 3\RESOLCAD.WPD
Resolution No. 98-035
Page 2
5. The procedure for the collection of assessments will be the placement of
assessments on participating parcel owner's tax bills. The first assessments
will be placed on owner's tax bills in fiscal year 1999 - 00.
6. This Board appoints Curtis Swanson, Principal Engineer, as Engineer of Work
for this project, and directs the preparation of the report required by
Section 5989.22 of the Streets and Highways Code.
7. The amount of any surplus remaining in the improvement fund after
completion of the improvement and payment of all claims shall be
distributed in accordance with the provisions of Section 10427 of the
Streets and Highways Code.
8. A public hearing shall be held on this matter at 2 p.m. on or about Thursday,
July 2, 1998, at the District offices, 5019 Imhoff Place, Martinez. This date
is tentative and may be modified in the future.
9. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEOA) under CEOA Statute, Section 21080,21,
since it involves construction of a pipeline less than a mile in length in a
public right of way.
PASSED AND ADOPTED this day of April 2, 1998, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES:
Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly
NOES:
Members: None
ABSENT:
Members: None
Ja~N.i:.dIY C. 7''7 u //7 .
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Joyc E rphy
Secr t y, Central Contra Cost
Sanitary District, County of Contra Costa,
State of California
~~~I
Kenton L. Aim
APPROVED AS TO FORM:
District Counsel
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
1"111'1111'1111111111'11':11111"111..11'111'1'1'1111111111'111111 BOARD MEETING OF
Page 1 of 7
DATE
June 11, 1998
NO.
3.
CONSENT CALENDAR c.
TYPE OF ACTION
INFORMATIONAL
SUBJECT
ADVISE THE BOARD OF THE CLOSE OUT OF 12 CAPITAL IMPROVEMENT PROJECTS
SUBMITTED BY
John J. Mercurio, Management Analyst
INITIATING DEPT,uIV
Engineering/Planning
ISSUE: Work has been completed on 12 capital improvement projects. When projects have been
completed it is our practice to report financial results to the Board prior to closing the projects'
accounts.
BACKGROUND: The 12 capital improvement projects listed on Attachment 1 have been completed,
and staff is closing out the projects accounts.
A summary of the total authorized budgets and expenditures for the projects to be closed is presented
by program in the following table:
Authorized Underrun
Pr ram Bud et Expenditures (Overruns)
Treatment
Plant $1,371,000 $1,266,646 $104,354
Collection
System 2,187,802 1,763,451 424,351
General
Improvements 60,000 53,000 7,000
Recycled
Water 648,000 635,000 13,000
Totals $4,266,802 $3,718,097 $548,705
The total authorized budget for the 12 projects is $4,266,802. Total project expenditures are $3,718,097.
A net underrun of $548,705 (13% of the total authorized budgets) will result in $104,354 being returned
to the Treatment Plant Program, $424,351 being returned to the Collection System Program, $7,000 being
returned to the General Improvements Program, and $13,000 being returned to the Recycled Water Program.
A description of each project follows on Attachment 2.
RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is
necessary.
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Page 2 of 7
ATTACHMENT 1
TREATMENT PLANT PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN
PROJECT BUDGET (OVERRUN)
NO.
6108 Scum System Odor Control $ 263,000 $ 241,381 $ 21,619
7143 OAF Odor Control 941,000 884,279 56,721
7161 SludQe Pump Improvements 167,000 140,986 26,014
Program Totals $1,371,000 $1,266,646 $104,354
Page 3 of 7
ATTACHMENT 1 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN
PROJECT BUDGET (OVERRUN)
~
5060 Maltby PS Emergency 338,000 277,172 60,828
Power
5119 1996-97 CIP Pipe 869,000 753,595 115,405
5196 Rossmoor Sewer 692,000 560,657 131 ,343
Improvements - Ph 3
5906 1997 Collection System 100,000 99,746 254
Planning
9905 Los ArabisIWoodland 25,000 12,429 12,571
Trunk Upgrade
9907 Pleasant Hill Relief 163,802 59,852 103,950
Interceotor-Phases 3/4/5
Program Totals $2,187,802 $1,763,451 $424,351
Page 4 of 7
ATTACHMENT 1 (CONTINUED)
GENERAL IMPROVEMENTS AND RECYCLED WATER PROGRAMS
CAPITAL PROJECTS TO BE CLOSED OUT
DISTRICT PROJECT TITLE AUTHORIZED UNDERRUN
PROJECT BUDGET EXPENDITURES (OVERRUN)
NO.
8167 Garden level Restroom $25,000 $18,000* $ 7,000
Modifications
8171 CIP Computer System 35,000 35,000 0
Upgrades - Phase 3
General Improvements Project Totals $60,000 $53,000 $7,000
7105 Recycled Water Urban $648,000 $635,000* $13,000
Irrigation
Recycled Water Proiect Totals $648,000 $635,000 $13,000
* estimated
Page 5 of 7
ATTACHMENT 2
TREATMENT PLANT PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The Scum System Odor Control project, DP 6108, provided stainless steel covers
on the scum thickening tank and two day tanks in the Solids Conditioning Building.
In addition, ducts were installed to convey foul air to the new bio filter odor control
unit for odor removal. To provide flexibility, ducts were also added to convey the
foul air to the multiple hearth furnaces and the existing chemical scrubbers north
of the Solids Conditioning Building for odor removal.
. The DAF Odor Control project, DP 7143, provided aluminum covers on the three
DAF tanks located east of the Solids Conditioning Building. A new biofilter was
also provided under this project. Foul air from the DAF tanks is conveyed via new
fiberglass ducts to the biofilter for odor removal. The foul air is passed through a
compost bed in the biofilter, where odorous compounds are removed from the air
and decomposed by bacteria. The project work also included seismic
improvements to the DAF tanks and coating of metal surfaces inside the tanks for
corrosion protection.
. The Sludge Pump Improvements project, DP 7161, provided upgrades to the
furnace sludge feed pumps ("cake pumps") to increase capacity and improve
reliability. These improvements allowed the optimization of both cake pumps and
centrifuge performance which reduced energy costs, extended the service life of
the equipment, and improved the quality of work life for operations and
maintenance staff. This project was the outcome of recommendations made in
1 994 by the Dewatering PRT.
Page 6 of 7
ATTACHED 2 (CONTINUED)
COLLECTION SYSTEM PROGRAM
CAPITAL PROJECTS TO BE CLOSED OUT
. The Maltby Pumping Station Emergency Power project, DP 5060, provided a 350
KW diesel engine standby generator at the Maltby Pumping Station to provide
backup service in case of a Pacific Gas and Electric power failure. To improve
system reliability and operations, numerous modifications of electrical switchgear
at the Maltby and Fairview Pumping Stations were also completed.
. The 1996-97 Cast In Place Pipe project, DP 5119, in Orinda, Martinez and San
Ramon, installed approximately 4,800 linear feet of polyester resin liner in portions
of existing 6-inch through 15-inch pipe of various types at 9 sites. These sections
of pipe were severely corroded and deteriorated.
. The Rossmoor Sewer Improvements-Phase 3 project, DP 5196, was the third
phase of a 10-year plan to take over the maintenance of the sewer system in
Rossmoor. This phase of work consisted of installing 104 new manholes and 13
rodding inlets over the existing sewer lines and replacing approximately 1,200 linear
feet of deficient sewer pipe to bring the system up to District standards. The work
also included cleaning and televising approximately 15,000 linear feet of existing
sewer mains to check for deficiencies.
. 1997 Collection System Planning, DP 5906, was established for facility planning
that provides the basis for improvements to the District's 1,400 mile sewer
system. Facility planning included sewer system capacity studies to identify and
define sewer system deficiencies, work on the land use database and sewer
system model, flow rates for facility plans, and special studies.
. The Los ArabisIWoodland Way Trunk Sewer Upgrade project, DP 9905, (previously
DP 4785), is a post-close out project for completing several administrative activities
after the close out of the construction project in Lafayette. Those remaining
activities are now completed.
. The Pleasant Hill Relief Interceptor-Phases 3/4/5 project, DP 9907 (previously DP
5031), is post-close out project for completing several administrative activities after
the close out of the construction project. Those remaining activities are now
completed.
Page 7 of 7
ATTACHMENT 2 (CONTINUED)
GENERAL IMPROVEMENTS AND RECYCLED WATER PROGRAMS
CAPITAL PROJECTS TO BE CLOSED OUT
· The Garden Level Restroom Modifications project, DP 8167, consisted of replacing
one urinal with a water closet and raising the other urinal to a higher level in order
to comply with plumbing code.
· The Capital Improvement Program Computer System Upgrade-Phase 3 project, DP
8171, provided for updating of the customized software which contains the Capital
Improvement Program database. Major tasks completed include:
· converting to Windows based Access database,
· programming to allow use of WordPerfect 6.1,
· providing networking capability for project managers to access project
updates, and
· revising and adding database reports.
· The Recycled Water - Urban Irrigation project, DP 7105, included planning efforts
required to:
· produce the joint CCWD/CCCSD Urban Landscaping Recycled Water Master
Plan (1992),
· develop the District's Recycled Water Feasibility Study (1992),
· secure the state loan,
· acquire the Shell Pipeline,
· pursue legislation to secure the right of the District to purvey recycled
water,
· negotiate the General Agreement for Recycled Water with CCWD,
· negotiate the EBMUD/CCCSD Joint Planning Project Agreement, perform
financial analysis and develop recycled water rates,
· coordinate design of recycled water pipes with the "A" - Line Project,
· market recycled water to potential customers,
· secure a blanket permit from the RWaCB to deliver recycled water,
· develop the District's Recycled Water Ordinance and Customer User's
Manual.
This planning project led to the creation of two specific recycled water projects;
the Recycled Water - Pleasant Hill and the Recycled Water - Lamorinda projects.
It is now appropriate to close out this project and begin work on the Recycled
Water Master Plan in Fiscal Year 1998-99, which will lead to more specific
landscape irrigation projects within the District service area of North Concord,
Martinez, and Walnut Creek.
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Central Contra Costa Sanital)' District
BOARD OF DIRECTORS
:.......:.:.:.,;.:...:.>:.:...:...:.:',:.:.:............':::.::.:';':;,.;;I.':'IIIlBII!!.111111 BOAN> MErnj~~e 18, 1998
Page 1 of 4
NO.
5.
BIDS AND AWARDS a.
June 10, 1998
lYPE OF AC110N
AUTHORIZE AWARD
DATE
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO RANGER P1PEUNES, INC. FOR THE
BOWNGER CANYON lEACH FIELD ABANDONMENT PROJECT, DISTRICT PROJECT NO. 4797
SUBMITTED BY
Andrew Antkowiak, Associate Engineer
INITIATING DEPT.av
Engineering Dept./Capital Projects Div.
ISSUE: On June 3, 1998, sealed bids for the construction of District Project No. 4797, Bollinger
Canyon Leach Field Abandonment Project were opened. The Board of Directors must authorize award
of the contract or reject all bids within 50 days of the opening of bids.
BACKGROUND: The Bollinger Canyon Leach Field Abandonment Project consists of final abandonment
of the existing District leach field. The leach field was established more than 30 years ago as a
temporary system to serve septic tank facilities in the Bollinger Canyon area. The leach system was
intended to be an interim sewering solution until a main sewer could be extended from Crow Canyon
Road. The main sewer extension has been delayed, and the design life of the leach field has reached
its end. The customers who have been using the leach field have been disconnected and have other
methods for disposal of wastewater from their properties. Earlier geotechnical work performed by
Woodward Clyde Consultants identified chemically impacted soil and groundwater from an industrial
discharger in the project area. Chemical analysis identified Volatile Organic Compounds and Title 22
metals. The Leach Field Abandonment Project includes grouting of the 4-inch perforated leach pipe and
securing of all manholes. Also included are excavations at 16 locations along the leach field and
backfilling of the excavations with impervious material to prevent migration of groundwater. The
existing 8- and 1 D-inch sewer lines will be preserved for possible future connection to the District's
sewer system at Crow Canyon Road.
Plans and specifications were prepared by District staff. The project was advertised for bid on May
12 and May 18, 1998. The Engineer's pre-bid estimate for construction is $160,000. Three bids
ranging from $147,000 to $183,600 were received and publicly opened on June 3, 1998. A summary
of bids is presented in Attachment 1.
The Engineering Department conducted a technical and commercial evaluation of bids and determined
that the lowest responsible bidder is Ranger Pipelines, Inc., for the amount of $147,000. The funds
required to complete this project, as shown in Attachment 2, are $191,000. The total project cost
is anticipated to be $366,000. Construction of the Bollinger Canyon leach Field Abandonment Project
is included in the fiscal year 1997-98 Capital Improvement Budget (CIB) on pages CS-31 through CS-
33. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
REVEV\B) AND COMllllENDED FOR BOARD -ACTION
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Page 2 of 4
SUBJECT
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO RANGER PIPELINES, INC. FOR THE
BOLLINGER CANYON LEACH FIELD ABANDONMENT PROJECT, DISTRICT PROJECT NO. 4797
District staff will administer the construction contract and will provide resident engineering, inspection
and shop drawings review services. Woodward Clyde Consultants (WCC) will provide engineering
assistance during the work and with chemically impacted soil and groundwater. WCC prepared the
geotechnical report and provided input on the Contaminated Material Handling, Removal and Disposal
part of the project. Because of satisfactory performance and knowledge of the project, WCC is
recommended to provide geotechnical engineering services for the project. A Professional Engineering
Services Agreement in the amount of $6,000 has been negotiated with WCC.
Staff has concluded that this project is exempt from the California Environmental Quality Act (CEOA)
under District CEOA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is
no possibility that the activity in question may have a significant effect on the environment." This
certainty is based on the District's past experience with pipeline abandonments as part of sewer
construction projects, the specified construction methods, and the mitigating construction
specifications included in the project. Approval of this project will establish the Board of Directors'
independent finding that this project is exempt from CEQA.
RECOMMENDATION: Authorize award of contract for construction of the Bollinger Canyon leach
Field Abandonment Project, District Project No. 4797, in the amount of $147,000 to Ranger Pipelines,
Inc., as the lowest responsible bidder.
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611 0/98
Page 3 of 4
Attachment 1
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 4797 - Bollinger Canyon Leach Field Abandonment Project
DATE June 3. 1998
LOCATION:
San Ramon. California
ENGR. EST. $160.000
1
Ranger Pipelines, Inc.
P. O. Box 24109
San Francisco, CA 94124
(415) 822-3700
$147,000
2
Tidelands Construction Company
P. O. Box 607
Brentwood, CA 94513
(925) 516-4600
$173,880
3
D. E. Bianchini
P. O. Box 2204
San Ramon, CA 94583
(925) 831-0400
$183,600
4
$
5
$
6
$
7
$
8
$
9
$
10
$
11
BIDS OPENED BY
Isl Joyce E. Murphy
DATE June 3. 1998
SHEET NO....1. OF ...1.
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Page 4 of 4
ATTACHMENT 2
BOLLINGER CANYON LEACH FIELD ABANDONMENT PROJECT
DISTRICT PROJECT NO 4797
POST BID/PRECONSTRUCTION ESTIMATE
PERCENT OF
CONSTRUCTION
ITEM DESCRIPTION TOTAL CONTRACT COSTS
1 Contractor's Bid $147,000
2 Contingency at 1 7 % 25.000
Subtotal 172,000 100
3 Construction Management
Project Management/Contract
Administration 7,000
Inspection 9,000
Design Support 4.000
Subtotal 20,000 11.6
4 Consultant Contracts
Geotechnical for Contaminated Soil
and groundwater (WCC) .6....QQQ
Subtotal 6,000 3.5
5 Miscellaneous
Legal 3,000
Permit/Inspection 2,000
Record Drawings 1,000
Survey 500
Community Relations 500
Collection System operations .l.OOQ
Subtotal 8,000 4.7
6 Pre-bid Expenditure
Planning 64,000
Disconnection of services 1 5,000
GeotechnicallHAZMA T Consultants 20,000
Design/Bid 61 .000
Subtotal 160,000 93
7 Total Project Cost Estimate 366,000 213
8 Funds Authorized to Date 175,000
,9 Total Allocation of Funds to Complete the 191,000
Project
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Page 1 of 4
June 18, 1998
NO.
7. ENGINEERING a.
BOARD MEETING OF
June 10, 1998
TYPE OF ACTION
AUTHORIZE RECORDING
DATE
SUBJECT
ADOPT A RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT OF JAY AND LINDA
STEUER PERTAINING TO A TEMPORARY PRIVATE SANITARY SEWER CONNECTION, JOB NO. 4044
SUBMITTED BY
Jay S. McCoy, Environmental Services
INITIATING DEPT/DIV
Engineering/Environmental Services
ISSUE: Board authorization is needed to record legal documents and agreements for temporary private
sewer connections.
BACKGROUND: Mr. and Mrs. Steuer's home is located at 41 Camino Del Diablo in Orinda. The Steuers'
home is presently connected to a septic tank that has shown signs of failure. The Steuers also want to
build an addition to their home. One of the conditions that will be imposed by Contra Costa County for
approval of the addition is the connection of their home to the public sewer system.
The District operates and maintains a public sewer system in Camino Del Diablo that ends approximately
150 feet from the Steuers' property. The end of the sewer is designated as M33 on the attached map.
However, the elevation of Camino Del Diablo at the end of the public sewer is 1 5 feet higher than the
elevation in front of the Steuers' property. A gravity public sewer cannot be extended from the end of
the existing public sewer to the Steuers' property.
The ultimate gravity sewer solution is to extend an a-inch diameter public sewer from M31 (as
designated on the attached map) in Camino Del Diablo in a deeper configuration all the way to and past
the Steuer property. This extension could cost from $50,000 to $150,000. The Steuers do not wish
to pay the entire cost of this extension.
If a group of local property owners participated in a project to construct the ultimate gravity sewer
solution, the high initial cost could be spread among those owners. Mr. Steuer has contacted his
neighbors and has received a limited response in favor of participating in the gravity sewer solution.
Mr. Steuer has asked staff for assistance in dealing with his dilemma.
CWB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
lilt!
/""
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DATE
June 11, 1 998
Page 2 of 4
SUBJECT
ADOPT A RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT OF JAY AND
LINDA STEUER PERTAINING TO A TEMPORARY PRIVATE SANITARY SEWER CONNECTION, JOB
NO. 4044
Staff proposed the following terms to address Mr. Steuer's request:
. Mr. and Mrs. Steuer will, at their sole cost, install a temporary, private residential pump
and sewer connection to their property. This installation is projected to be completed
by August 1,1998.
. If and when a public sewer is installed in front of the Steuers' property, the Steuers will
pay their share of the cost of the public sewer and connect to it within a reasonable
time.
. Thereafter, the Steuers will abandon the temporary private sewer, or the District will
abandon it at the Steuers' expense.
. The Steuers will sign an agreement containing the above conditions, which, when
recorded, will provide notice to future purchasers of the Steuers' property of the
temporary nature of the sewer connection and potential liability for costs associated with
connection to the public sewer system.
Mr. and Mrs. Steuer executed such an agreement on June 10, 1998. Board authorization in the form
of a resolution is needed in order to record the agreement.
Staff has concluded that this agreement is exempt from the California Environmental Quality Act (CEOA)
under CEOA Statute, Section 21080.21, since it allows construction of a pipeline less than a mile in
length in a public right of way. Approval of this agreement will establish the Board of Directors'
independent finding that this agreement is exempt from CEOA.
RECOMMENDATION: Adopt resolution authorizing the recordation of the agreement of Jay and Linda
Steuer pertaining to a temporary private sewer connection for 41 Camino Del Diablo, Job No. 4044.
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~
^'5
EXHIBIT A
4
RESOLUTION NO. 98-_
RESOLUTION AUTHORIZING THE RECORDATION OF THE AGREEMENT
BY JAY AND LINDA STEUER PERTAINING TO A TEMPORARY PRIVATE SEWER FOR
41 CAMINO DEL DIABLO, ASSESSOR'S PARCEL NO. 264-101-006
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as
follows:
THAT, the District has considered the physical setting of the Steuer property and the
conditions pertaining to the installation of the temporary private sewer to which Jay and Linda
Steuer have agreed; and
THAT, staff is authorized and directed to record the document entitled "AGREEMENT TO
OPERATE, MAINTAIN, REPAIR, REPLACE, RELOCATE, AND RECONSTRUCT PRIVATE SEWER."
PASSED AND ADOPTED this 18th day of June 1998, by the Board of Directors of the
Central Contra Costa County Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa
State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
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~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
:::::::I!9':W.:~:i:::::::i.!:~J.i~:'!i!~:::::::::::::::~: BOARD MEETlNG OF
::::~::m.I1!::::~:~:~I.~~I~(::mll!@1!i!l~\\\" June 18, 1998
Page 1 of 5
NO.
7.
ENGINEERING
b.
DATE
TYPE OF ACTION
June 11, 1998
AUTHORIZE AMENDMENT AND APPROVE
CONTRACT
SUBJECT
AUTHORIZE AMENDMENT NO. 1 TO THE CONTRACT AMONG CENTRAL CONTRA COSTA
SANITARY DISTRICT, THE WEST COUNTY WASTEWATER DISTRICT, AND THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT TO EXTEND THE TERM OF THE
ILLICIT DISCHARGE ELIMINATION PROGRAM CONTRACT
SUBMITTED BY
Barton L. Brandenburg, Pollution Prevention
Superintendent
INITIATING DEPTIDIV
Engineering Department/Environmental Services
ISSUE: Board authorization is needed before the General Manager-Chief Engineer can execute a contract
extension among Central Contra Costa Sanitary District, the West County Wastewater District, and the
Contra Costa County Flood Control and Water Conservation District to extend the term of the Contra
Costa Clean Water Program contract (Illicit Discharge Elimination Program).
BACKGROUND: On June 17, 1997, the District entered into a contract with the Contra Costa Clean
Water Program (Illicit Discharge Elimination Program, IDEP) to implement a pilot inspection program. The
pilot IDEP has focused on conducting storm water inspections at vehicle service facilities and restaurants
in the eleven cities in Contra Costa County for which the Clean Water Program has contracted.
This has been a very successful first year for the program. As of May 17, 1998, Central Contra Costa
Sanitary District and West County Wastewater District have inspected 295 businesses for the IDEP and
initiated 119 stormwater enforcement actions. About 90 percent of these inspections were combined
pretreatment and stormwater inspections. These combined inspections are very time efficient and
effective when compared to separate stormwater and pretreatment inspections. This efficiency is a
benefit both to the business and to the cities paying for the inspections. The Contra Costa Clean Water
Program and the eleven cities want us to continue the contract inspection program until the year 2000.
Attached is Amendment No. 1 to the contract. Two changes have been made to the contract
documents:
. Extending the contract period to June 30, 2000
. Modifying the Central Contra Costa Sanitary District overhead multiplier from 2.19 to 2.27.
Staff and counsel have reviewed this contract amendment and find the changes acceptable. The
extension of the contract will not require additional full-time staff and staffing is included in the District's
budget for Fiscal Year 1998-1999.
INITIATING DEPljlVlSION
BLB
Wt:A
Klj~
WEB
KLA
L:\Position Papers\CleanW atercontract. wpd
4/8/98
DATE
June 11, 1998
Page 2 of 5
AUTHORIZE AMENDMENT NO. 1 TO THE CONTRACT AMONG CENTRAL CONTRA COSTA
SANITARY DISTRICT, THE WEST COUNTY WASTEWATER DISTRICT, AND THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT TO EXTEND THE TERM OF THE
ILLICIT DISCHARGE ELIMINATION PROGRAM CONTRACT
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment No.1 to
the contract among Central Contra Costa Sanitary District, the West County Wastewater District, and
the Contra Costa County Flood Control and Water Conservation District to extend the term of the
Contra Costa Clean Water Program for the Illicit Discharge Elimination Program contract.
L:\Position Papers\CleanWatercontract.wpd
4/8/98
,
Page 3 of 5
AMENDMENT NO.1
TO AGREEMENT AMONG
CONTRA COSTA COUNTY FLOOD CONTROL
AND WATER CONSERVATION DISTRICT
(ON BEHALF OF THE CONTRA COSTA CLEAN WATER PROGRAM),
THE CENTRAL CONTRA COSTA SANITARY DISTRICT, AND THE
WEST COUNTY W ASTEW A TER DISTRICT
REGARDING THE CONTRA COSTA CLEAN WATER PROGRAM
This Agreement is made this _ day of
, 1998 by and among the Contra
Costa County Flood Control and Water Conservation District (District) and the following two (2)
sanitary agencies (Agencies): Central Contra Costa Sanitary District (CCCSD); and West
County Wastewater District (WCWD).
RECITALS
WHEREAS, the District, Agencies, CCCSD, and WCWD have executed an agreement in
connection with the Contra Costa Clean Water Program and the Illicit Discharge Elimination
Program (IDEP), as described in the Agreement for Services dated June 17, 1997 (hereinafter
Original Agreement); and
WHEREAS, the term of the Original Agreement was for approximately one (1) year
ending June 30, 1998; and
WHEREAS, the District, Agencies, CCCSD and WCWD desire to modify the Original
Agreement pursuant to paragraph 3 of the Original Agreement..
NOW, THEREFORE, the parties to this Agreement agree as follows:
1. That Section 1 of the Original Agreement is hereby amended and replaced by the
following:
Doc#: 205209
Page 4 of 5
"The term of this Agreement shall be from the date all three parties have executed this
Agreement until June 30,2000. The parties will renegotiate renewal of the Agreement
beginning six (6) months prior to the expiration of the Agreement."
2. That Appendix A shall be modified as to the overhead 'multiplier for the Central
Contra Costa Sanitary District which shall be 2.27.
3. That all other terms and provisions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
Dated:
CONTRA COST A COUNTY FLOOD CONTROL
AND WATER CONSERVATION DISTRICT
By:
Its:
APPROVED AS TO FORM:
By:
Attorney
Dated:
CENTRAL CONTRA COST A
SANIT ARY DISTRICT
By:
Its:
APPROVED AS TO FORM:
By:
Attorney
Doc#:20S209
2
Dated:
By:
Its:
APPROVED AS TO FORM:
By:
"..,
Page 5 of 5
WEST COUNTY W ASTEW ATER DISTRICT
Attorney
Doc#:20S209
3
~
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Page 1 of 4
June 18, 1998
NO.
7. ENGINEERING c.
BOARD MEETING OF
June 5, 1998
TYPE OF ACTION
DELEGATE AUTHORITY
DATE
SUBJECT
ADOPT A RESOLUTION DELEGATING TO THE GENERAL MANAGER-CHIEF ENGINEER THE
AUTHORITY TO FILE ACTIONS IN SMALL CLAIMS COURT
SUBMITTED BY
Jay S. McCoy, Environmental Services
Manager
INITIATING DEPT /DIV
Engineering Department/Environmental Services
Division
ISSUE: Delegation of authority to the General Manager - Chief Engineer requires specific action by the
Board of Directors.
BACKGROUND: The Board of Directors, at its meeting on May 7, 1998, authorized staff to file suit in
small claims court against Mr. Michael Gonce for payment of past due connection fees. The discussion
regarding such authorization included a proposal to delegate to the General Manager - Chief Engineer the
authority to file suit in small claims court for the purpose of collecting unpaid fees or prosecuting other
violations of the District Code. With this delegation, staff could deal directly with the court as needed
and inform the Board as suits were filed.
Staff requests authority from the Board to file suit in small claims court to pursue civil remedies for
violations of the District Code, the terms of any District permit, the requirements of the District Standard
Specifications, or to pursue reimbursements from entities who damage District facilities. With this
authority, staff will be able to respond more quickly to seek assistance from the courts to deal with
persons who violate permits, the Code, or Standard Specifications. Consideration may be given to adding
delegation language to the District Code when future amendments to the Code are proposed.
RECOMMENDATION: Adopt a resolution delegating the authority to file actions in small claims court to
the General Manager - Chief Engineer or designee.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING~RTME:iIA~
JSM
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4/8/98
RESOLUTION NO. 98-
RESOLUTION DELEGATING TO THE
GENERAL MANAGER-CHIEF ENGINEER THE AUTHORITY
TO FILE ACTION IN SMALL CLAIMS COURT
WHEREAS, Central Contra Costa Sanitary District from time to time may
need to seek redress through the Court system for violations of the District Code, or District
regulations; and
WHEREAS, the monetary damages, costs or penalties sought by the District
("Amount In Controversy") frequently does not exceed the jurisdictional limits of the Small
Claims Court, that of $5,000.00; and
WHEREAS, in most instances where the Amount In Controversy is less than
$5,000.00, the District's interests are best served by handling the matter promptly and
routinely in the Small Claims Court, without the delay and additional staff work required
when seeking prior Board review concerning the circumstances of each such matter.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Central Contra Costa Sanitary District as follows:
1. The General Manager-Chief Engineer (or his/her designee) is delegated the
authority to file suit in Small Claims Court without additional specific authorization by the
District Board of Directors to pursue civil remedies against persons or entities for claims
within the general subject matter areas set forth below and where the amount of the
District's claim (Amount In Controversy) does not exceed the amount of $5,000.00.
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2. That the General Manger-Chief Engineer, or hislher designee, may seek
judgments and/or other remedies available within the jurisdiction of the Small Claims Court
for unpaid fees and charges, penalties, District costs and other damages arising from any
of the following actions, events, or occurrences:
a. Failure to obtain a District permit or violation of any District permit
condition; and
b. Failure to perform work in conformance with the District's Standard
Specifications, either on District facilities or facilities which are or will be connected to the
District sewerage system; and
c Failure to comply with inspection requirements of the District with
regard to either private or public sewer facilities; and
d. Failure to timely pay fees, lease payments, and charges of the
District, including penalties and interest that may accrue as a result of the delinquent
payments; and
e. Cause damage to, or obstruction of, District facilities, equipment, or
property; and
f. Violation of the District Code or failure to comply with any other
lawful resolution or order of the District Board of Directors.
3. That the General Manager-Chief Engineer, or hislher designee, shall have the
additional authority to take such administrative actions as may be required to pursue
appropriate remedies in the Small Claims Court, including appearing on behalf of the
District, as may be appropriate in the exercise of the authority granted herein.
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PASSED AND ADOPTED this 18th day of June, 1998, by the Board of Directors
of the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Joyce E. Murphy
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa
State of California
APPROVED AS TO FORM:
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James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Kenton L. Aim
District Counsel
~
Central Contra Cos1a Sanitary District
BOARD OF DIRECTORS
1111.1111.lllilllll.III::II::::I::lj:j::: ~D~; 18,1998
NO.
Page 1 of 1
8. LEGAL/
LITIGATION a.
June 11,1998
1YPE OF ACTION
HUMAN RESOURCES
~TE
SUBJECT
DENY APPEAL OF DISCIPLINE BY UNION ON BEHALF OF SENIOR ENGINEERING ASSISTANT
KENT VON ASPERN IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION
SUBMITlED BY
Paul Morsen, Director of Administration
NTlATlNG DEPT/DIV
AdministrativeJHuman Resources
ISSUE: In accordance with the disciplinary procedure in the current Memorandum of Understanding
(M.O.U.) between the Central Contra Costa Sanitary District Employees' Association, Public Employees'
Union, Local One, the Board of Directors may adopt, reject or modify the recommendation of an appointed
neutral third party (arbitrator) in appealed disciplinary matters.
BACKGROUND: On behalf of Senior Engineering Assistant Kent Von Aspem, the Union filed an appeal of
a ten-day suspension without pay. A fair and impartial hearing was held and the suspension was upheld.
The Union then appealed to the Board of Directors in accordance with the M.O.U. between the parties. The
Board authorized the selection of an arbitrator to hear the appeal and make a recommendation to the Board
for its consideration.
Ms. Luella Nelson served as the arbitrator and was selected from a list submitted by the State of California
Mediation and Condliation Service. The arbitrator's recommendation has been provided under separate
cover for the Board's information. She ruled that the District had acted properly in its suspension of Mr. Von
Aspem.
The Seaetary of the District notified the Union that this issue would be on the Board's June 18, 1998
Agenda.
RECOMMENDA nON: Deny and dismiss the appeal of the Union on behalf of Senior Engineering Assistant
Kent Von Aspem in accordance with the Arbitrator's recommendation, as the final action of the District.
INITIA
~~NEER
l.
P:\OFFICE\WPWIN\TEMPLA TE\A_BD-MGT\POSPAPER.WPT
3/19/98
~
l;entral Contra Costa Sanitary District
BOARD OF DIRECTORS
.... ..
............................................................................................
:::::'!.~I..jljl....~:II!:.:"I!I!~.: BOARD MEETING OF
):m.~:'R'M.m'""rnIiiiESi June 18, 1998
Page 1 of 1
NO.
11. BUDGET & FINANCE a.
DATE
TYPE OF ACTION
June 4, 1998
BUDGET ADOPTION
SUBJECT
APPROVE A BOARD RESOLUTION TO ADOPT THE 1998-1999 PERSONNEL, EQUIPMENT, CAPITAL
IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS
COMPRISING THE 1998-1999 DISTRICT BUDGET
SUBMITTED BY
Debbie Ratcliff, Controller
INITIATING DEPTIDIV
Administrative/Finance & Accounting
.IS.S.U.E: The 1998-1999 Personnel, Equipment, Capital Improvement, Operations and Maintenance and Self-
Insurance Fund Budgets are submitted for adoption by the Board of Directors.
BACKGROUND: The 1998-1999 Operations and Maintenance, and Self-Insurance Fund Budgets were
approved by the Board of Directors on June 9, 1998. In its approval action, the Board is holding the
residential Sewer Service Charge rate of $188 constant for the 1998-1999 Budget. Also, the Capital
Improvement Budget was approved at the June 9, 1998 Board Meeting.
The 1998-1999 Personnel and Equipment Budgets were approved at the April 2, 1998 and at the May 7,
1998 Board Meetings respectively.
RECOMMENDATION: Approve the Board resolution to adopt the 1998-1999 Personnel, Equipment, Capital
Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1998-1999
Central Contra Costa Sanitary District Budget.
REVIEWED AND RECOMMENDED FOR BOARD A COON
DR
INITIATING DEPARTMENTIDIVlSION
d
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9116/96